Audit Program

ITEM: OPERATION EXPENSE

OBJECTIVE: VALIDATE THE BALANCE OF EXPENSES

REF MADE REVIEWE OBSERVATI

ITEM PROCEDURE
P/T BY D BY ON

1 Examine the internal control

implemented for the classification and
GG-1
recording of operating expenses
through a control questionnaire.

2 Require a detailed table of the amounts

that make up the expense item in the GG-2
income statement.

3 Examine the detailed list of the

operations that generated expenses and
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determine if their registration as such is
appropriate.

4 Examine the analytical records or

auxiliary records presented by the GG-4
company in order to compare balances.

5 Selectively sample the documents that

support expenses according to the
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analytical records or auxiliary records
and corroborate their veracity.
 OPERATING EXPENSES QUESTIONNAIRE - N° 001

Customer : Agricultural Company “San Juan”

Period : Year 2015
Application date : 12.05.16

ANSWERS
QUESTIONS YE COMMENTS
N/A NO
AH

The expense budget is used as

1. Is there budget control of references since the company's
x
operating expenses? activity usually presents
unforeseen events.

2. Are operating expenses divided by

function of those who benefited?
x
- Administration
- Sales

3. Do the GAAP and internal

control measures currently
implemented by the company
x
correspond to the accounting
policies established by the
company?

4. Does the company have an

operating expense authorization x
program?

5. Do you have a contract with any

-Trucks and Motors del Perú SAC;
company for fixed or regular
x for the services of loading
services in the name of the
production for distribution.
company?

6. Are expense receipts verified to

x
comply with legal requirements?

7. Is the accounting classification x

of expenses verified at the time
 of their registration?

8. Do all expenses of the same

nature always have the same x
accounting application?

9. Are the auxiliary records and

analytical expense records x Records are reviewed quarterly.
reviewed monthly?

10. Do the expenses presented by

the company correspond x
entirely to the audited year(s)?

GG-1

LIST OF THE COMPANY'S OPERATING EXPENSES

SELLING EXPENSES

2015 2014
CONCEPT
S/ (000) S/ (000)
Services provided by third parties (*) 2,346 3,061

Personnel loads 125 131

Miscellaneous management and provision charges 7 2

2,478 3,194

ADMINISTRATION EXPENSES

2015 2014
CONCEPT
S/ (000) S/ (000)
Personnel loads 1,793 1,435

Services provided by third parties (*) 827 545

Various management loads 326 309

Taxes 222 138

Provision for litigation 200 149

Depreciation 79 44

Estimate for impairment of accounts receivable in doubtful

- 131
collection

3,447 2,751

(*)See details of the services provided by third parties

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DETAILED LIST OF THE COMPANY'S OPERATING EXPENSES

SALES EXPENSES – SERVICES PROVIDED BY THIRD PARTIES

2015 2014
CONCEPT
S/ (000) S/ (000)
Export related services 2,158 2,846

Transport service 51 166

Others 137 49

2,346 3,061

ADMINISTRATION COSTS - SERVICES PROVIDED BY THIRD PARTIES

2015 2014
CONCEPT
S/ (000) S/ (000)
Mobility and travel expenses 221 214

Fees, commissions and legal advisors 176 70

Personnel services – third parties 158 55

Public services 80 82

Others 192 124

827 545

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ANALYTICAL RECORDS AND AUXILIARY RECORDS

ANALYTICAL SUMMARY CARD – SALES EXPENSES
 Balance as Balance as
Account Analytical
Concept of of
number Reference
12/31/2015 12/31/2014
5300-000-000-00 SALES EXPENSES 2’478,000 3’194,000

5300-001-000-00 Services provided by third parties 2’346,000 3’061,000

5300-001-002-00 Export related services 2’158,000 2’846,000

5300-001-003-00 Transport service 51,000 166,000

5300-001-004-00 Others 137,000 49,000

5300-002-000-00 Personnel loads 125,000 131,000

5300-002-001-00 Wages and salaries 93,000 95,000

5300-002-002-00 Perks 21,000 23,000

5300-002-003-00 Vacation 11,000 13,000

Miscellaneous management and

5300-003-000-00 6,000 2,000
provision charges

5300-003-001-00 Insurance and sureties 2,000 750

5300-003-002-00 Supplies 1,500 450

5300-003-003-00 Warehouse-supply lease 2,500 800

5300-003-004-00 Office lease - provision - -

(*) The amount of S/ 1,000.00 was omitted for the provision of the lease of the office
located at Avenida del Parque N° 257. Limatambo Urbanization, San Isidro – Lima in fiscal
year 2015.

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ANALYTICAL SUMMARY CARD – ADMINISTRATION EXPENSES

Account Concept Balance as Balance as Analytical
 of of
number Reference
12/31/2015 12/31/2014
6100-000-000-00 ADMINISTRATION EXPENSES 3’447,000 2’751,000

6100-001-000-00 Personnel loads 1’793,000 1’435,000

6100-001-001-00 Wages and salaries 1’000,000 800,000

6100-001-002-00 Perks 600,000 550,000

6100-001-003-00 Vacation 193,000 185,000

6100-002-000-00 Services provided by third parties 827,000 545,000

6100-002-001-00 Mobility and travel expenses 221,000 214,000

Fees, commissions and legal

6100-002-002-00 176,000 70,000
advisors

6100-002-003-00 Personnel services - third parties 158,000 55,000

6100-002-004-00 Public services 80,000 82,000

6100-002-005-00 Others 192,000 124,000

6100-003-000-00 Various management loads 326,000 309,000

6100-003-001-00 Insurance and sureties 76,000 70,000

6100-003-002-00 Supplies 45,000 40,000

6100-003-003-00 Subscriptions 25,000 30,000

6100-003-004-00 Certifications 180,000 169,000

6100-004-000-00 Taxes 222,000 138,000

6100-004-001-00 Other tax expenses 222,000 138,000

6100-005-000-00 Provision for litigation 200,000 149,000

6100-006-000-00 Depreciation 79,000 44,000

6100-006-001-00 Distributed depreciation 79,000 44,000

Estimate for impairment of accounts
6100-007-000-00 - 131,000
receivable in doubtful collection

GG-4
SELECTIVE SAMPLING OF DOCUMENTATION SUPPORTING EXPENSES
The documents requested and delivered by the company will be detailed, as well as their
status, the sample was as follows;

DELIVERED
AMOUNT
BY THE
DOC No. ACCORDIN
DOCUMENT COMPANY OBSERVATION
ACCORDING G TO
TO BOOKS BOOKS YEA
NO
S/ H

The invoice for the

Purchase order – Office
001-0000542 8,850.00 x payment made was
furniture
attached.

Invoice - Accommodation 001-0000789 1,593.00 x

Receipt for fee E001-14 1,200.00 x

Receipt for fee E001-13 1,500.00 x

There was no
evidence of an invoice
Purchase order – Office
001-0000668 3,127.00 x but it is registered as
supplies
entering the
warehouse.

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 R.U.C. No.: 20103272964

Chongoyape Highway km. 56

PURCHASE ORDER
Chongoyape – Chiclayo – Lambayeque N° 001-0000542
Tel.: (074) 433149
Fax: (01) 4212446
Main Office: Avenida del Parque N° 257. Limatambo Urbanization, San Isidro – Lima – Peru
Tel.: (01) 4212443
Fax: (01) 4212446

Date: Lot No.

03/10/2015 009-124-2
Consign to: Notify:
MODESK SAC MODESK SAA
Av. Los Gladiolos 148– Surco - Lima Av. Los Gladiolos 148– Surco - Lima
Tel.: 01-217386 Tel.: 01-217386

ITEM AMOUNT DESCRIPTION UNIT PRICE PRICE

EO-1 5 Design and manufacture of office furniture S/.1,500.00 S/.7,500.00
Each furniture set includes:
- Desk
- Three chairs

SUBTOTAL S/.7,500.00
DISCOUNT ___ %
TAXABLE BASE S/.7,500.00
VAT S/.1,350.00
TOTAL S/.8,850.00

DISPATCH DOCUMENTS: AUTHORIZATION

- Original and two (2) copies of the invoice

in which you must indicate your RUC and
our corresponding purchase order
number.
- Timely notification indicating if what was Eng. Leoncio Martínez Sovero
agreed cannot be carried out. General manager
ID No. 17622823

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 R.U.C. 20105278963
BILL
Av. Los Gladiolos 148– Surco - Lima 001-0000126
Telephone: 01-217386/Fax: 01217386

Sir(s): Empresa Agrícola San Juan SA

Address: Avenida del Parque N° 257; San Isidro – Lima

RUC: 20103272964 GUIDE NUMBER: DATE: 05/11/2015

QTY DESCRIPTION P.UNIT. AMOUNT

5 Office furniture S/. 1,500.00 S/ 7,500.00
Each furniture set includes:
- Desk
- Three chairs
Are: SUBTOTAL S/ 7,500.00
CANCELLED VAT S/ 1,350.00
IMPRENTA VELIX SAC
Lima,……/……/201…. TOTAL S/ 8,850.00
R.U.C. No. 20403034591
Printing authorization number
1662734. 14/05/2015

R.U.C. 20705271167
BILL
001-0000789
Av. Arrospide 358 – Trujillo – La Libertad
Telephone: 044-217386

Sir(s): Empresa Agrícola San Juan SA

Address: Avenida del Parque N° 257; San Isidro – Lima

RUC: 20103272964 GUIDE NUMBER: DATE: 04/09/2015

QTY DESCRIPTION P.UNIT. AMOUNT

Suite – 04 days and 03 nights S/. 450.00 S/ 1,350.00

Are: SUBTOTAL S/ 1,350.00

CANCELLED VAT S/ 243.00
IMPRENTA VELIX SAC Trujillo,……/……/201…. TOTAL S/ 1,593.00
R.U.C. No. 20403034591
Printing authorization number
1662734. 14/05/2015

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GG-5
 R.U.C. No.: 20103272964

Chongoyape Highway km. 56

PURCHASE ORDER
Chongoyape – Chiclayo – Lambayeque N° 001-0000668
Tel.: (074) 433149
Fax: (01) 4212446
Main Office: Avenida del Parque N° 257. Limatambo Urbanization, San Isidro – Lima – Peru
Tel.: (01) 4212443
Fax: (01) 4212446

Date: Lot No.

15/06/2015 009-891-9
Consign to: Notify:
TAI LOY SAC TAI LOY SAC
Av. Santa Clara 966 – Lince - Lima Av. Santa Clara 966 – Lince - Lima
Tel.: 01-217890 Tel.: 01-217890

ITEM AMOUNT DESCRIPTION UNIT PRICE PRICE

MO-1 5 Document and CD shredder S/.320.00 S/.1,600.00
MO-2 15 Leitz filing cabinet S/.40.00 S/.600.00
MO-3 5 Pen - Pack Cross, Black S/.90.00 S/.450.00

SUBTOTAL S/.2,650.00
DISCOUNT ___ %
TAXABLE BASE S/.477.00
VAT S/.1,350.00
TOTAL S/.3,127.00

DISPATCH DOCUMENTS: AUTHORIZATION

- Original and two (2) copies of the invoice

in which you must indicate your RUC and
our corresponding purchase order
number.
- Timely notification indicating if what was Eng. Leoncio Martínez Sovero
agreed cannot be carried out. General manager
ID No. 17622823

GG-5