NETZONE COMPUTER TRAINING INSTITUTE

COMPUTER INFORMATION TECHNOLOGY

COMPUTER TRAINING MANUAL

 INTRODUCTION TO COMPUTER AND COMPUTER

APPLICATIONS

COURSE TITLE: NET 101

COURSE CODE: INTRODUCTION TO COMPUTER AND MS WORD

TUTOR:
MR. FRED
LESSON 1
Definition of a Computer
A computer is an electronic device that is capable of accepting, processing and storing information
at great speed and accuracy. Basically it is made up of two parts, which is the Hardware and
Software.
Hardware
This represents the physical components of the computer, which can be seen and touched.
Examples include
The Monitor or Visual Display Unit (VDU)
The System Unit or Central Processing Unit (CPU)
Keyboard & Mouse (Attached with a Mouse Pad)
Software
This is the part of the computer that can be seen and worked with but cannot be physically
touched. It is also made up of two parts.
1. System Software
Otherwise called an Operating System, it is responsible for the computers operation or
functioning. Examples include
Microsoft Windows 95 & 98
Microsoft Windows ME
Microsoft Windows XP
Microsoft Windows Vista
Microsoft Windows 7 & 8
Application Software
These are software’s Users (YOU) can apply to carry out daily office work which include
typing documents, performing simple and advanced calculations, creating impressive designs.
Examples include
Microsoft Word & Excel
Microsoft Access & PowerPoint
Page Maker & Corel Draw
How to Start & Shut Down the Computer
Put on CPU & Monitor
Allow Computer to Boot Or Start
Click Start On Task Bar
Click Turn Off
Click Turn Off
Put off Monitor
SHORT NOTICE TO STUDENTS
1. Please always remember to put off the CPU & Monitor after use, except another student
intends to use the computer immediately. Most students forget to put off the monitor after
shutting down the CPU.
2. Practice Time for each lesson is 2 days or 4hrs.
3. A new lesson takes place every 2 days after the previous lesson.
4. Speed class – According to students learning speed.
5. Your assessment begins from today. Part of your grades will depend on how regular you come
for lectures and practical sessions.
USING MICROSOFT WORD
Microsoft Word is an application software used for word-processing. Word-processing, simply means
preparing a document. This was originally done with the aid of typewriters referred to as manual
word processing, now word processing is done electronically using computer software’s.
To Start & Exit Microsoft Word

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Click Start on the Task Bar
Select Programs
Click Microsoft Word
Click Open
Click Close
Learning How to Type in Word
For you to type effectively, you need to know how to use the keys below.
Tab Key: This moves the cursor to create a paragraph space.
Space Bar: This key creates space between two characters.
Arrow Keys: They are four in number which are the Right, Left, Up & Down arrow Keys. They
move the cursor in the direction the user requires.
Home & End Keys: This moves the cursor to the Beginning and End of a line
respectively.
Backspace: Deletes one character backwards from the current cursor position.
Delete Key: This is used to delete characters from the cursor position.
Enter Key: This moves the cursor to the next line.
Caps Lock Key: This enables you to switch between capital and small letters.
Shift Key: It also enables you to switch between capital and small letters.
You can now type a full page of either a newspaper extract or passage of any book. This will enable
you get use to the keyboard and strengthen your typing skills.
Note: Getting use to the keyboard will take some time, so you don’t have to be in a hurry. Also you
are been trained to be a very good Computer User and not a Typist.

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 LESSON 2
WHAT YOU SEE IN MICROSOFT WORD
When you open Microsoft word you will come in contact with the following.
1. The Title Bar: This bar which is normally the first, shows you the title or name of the
document you are using.
2. The Office Button: This displays operations icons like Save, Open, Print, Copy etc.
3. The Menu Bar: This bar gives you quick access to tools or icons that are used regularly.
4. The Quick Access Tool Bar: This bar displays a list of Menus like Home, Insert, Page
Layout, etc. Each has sub-options from which you can choose from.
5. The Cursor: This shows the position where your characters will be inserted when you type.
6. The Typing Area: This is the area provided to type in your document.
7. The Vertical Scroll Bar: This bar allows you to move your document up and down.
8. The Horizontal Scroll Bar: This bar allows you to move your document left or right.
9. The Status Bar: This bar shows you the page, line & column you are currently working on.
SAVING A FILE ON THE COMPUTER
A file is simply a prepared document. Every file or document you create in Microsoft Word must be
given a name. To save or store a file in Word, carry out the following steps below.
Start MS-Word
Type in a Sentence – You should not save an empty file.
Click Office Button
Click Save or Click Save Icon or Press Ctrl + S
Select My Documents folder from Save In bar – This ensures that your file is saved under My
documents Folder.
Type in filename
Click Save Again
Now that you have stored or saved a file you need to know how to open or retrieve it. But before you
do this, make sure you close Microsoft Word by clicking the Close Icon (X)
TO RETRIEVE A FILE FROM THE COMPUTER
Start MS-Word
Click Office Button
Click Open or Click Open Icon or Press Ctrl + O
Select My Documents folder from Look In bar
Select or Type in filename
Click Open Again
SAVING ON EXTERNAL STORAGE DEVICES
You can also save files on other external portable devices like flash drives. This enables you move
and work with your files on several other computers apart from the one you initially saved it.
Note: Flash drives are expensive. When you buy them, use them well by inserting and removing
them carefully from the port as shown to you or they will go bad.
SAVING AN EXISTING FILE ON A FLASH DRIVE
Insert Flash drive – System indicates that flash drive is connected
Click Cancel
Click Office Button
Click Save As
Select Removable Disk from the Save In bar
Type in filename
Click Save
Click Close Icon (X) – To close Word
RETRIEVING FROM A FLASH DRIVE
Start MS-Word
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Click Office Button & Click Open or Click Open Icon or Press Ctrl + O
Select Removable Drive form Look In bar
Select or Type in filename
Click Open Again
Click Close Icon (X) – To close Word or Any other package open
Double Click Flash drive Icon – To safely remove flash drive
Click Stop
Click Ok
Carefully Remove flash drive

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 LESSON 3
Working with Text in Microsoft Word
Microsoft Word and other word-processing packages have so many advantages over the manual
typewriter and these include
INCREASING TEXT SIZE OR FONT SIZE
Type Text, Click Home Menu
Highlight Text
Click on desired font Size
Click Again to Clear Highlight
CHANGING FONT TYPE
Type Text, Click Home Menu
Highlight Text
Click desired font type
Click Again to Clear Highlight
TO BOLD/ITALIC/UNDERLINE TEXT
Highlight Text
Click on either B / I / U as desired or Press Ctrl + B / Ctrl + I / Ctrl + U
Click Again
TO ALIGN OR POSITION TEXT
Highlight Text
Click On Align Left/Center/Right Icon
Click Again
TO CHANGE TEXT TO UPPER OR LOWER CASE
Highlight Text
Click Change Case Icon (Aa)
Click Either Lower or Upper Case
Click Again
APPLYING BULLETS OR NUMBERS TO TEXT
Highlight Text
Click Home Menu
On Paragraph Column, Click Bullets & Numbering
Select desired Bullets or Numbering
Click Again
Click Again or Click Numbering or Bullets Icon

CHANGE TEXT TO SUPER OR SUBSCRIPT

Highlight Text
Click Home Menu
On Font Column, Click Subscript(X2) or Superscript(X2)
Click Again
TO APPLY DOUBLE STROKE TO TEXT
Type N & Highlight
Click Home Menu
Click Font Submenu drop down, Click Double Strike Through
Click Ok
TO APPLY COLOUR TO TEXT
Highlight Text
Click On font Color Icon
Select desired Color
Click Again
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TO INSERT A SYMBOL OR TEXT (Not available on the keyboard)
Position Cursor Where to Insert Symbol
Click Insert Menu
On Symbols Column, Click Equation (π) or Symbol(Ω)
Click on Desired Symbol

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 LESSON 4
TO SPELL CHECK A DOCUMENT
Type a Sentence containing wrong word spellings – Type in small letters
Right Click on Wrong Word
Click on Correct Word
OR
Move Cursor To Beginning Of Document & Click Review Menu
Click Tools, Click Spelling and Grammar or Press F7
Select Correct Word & Click Change
Continue Till you finish Spell Check
Click Ok
TO INCLUDE LINE SPACING BETWEEN TEXT IN DOCUMENT
Highlight All Text or Press Ctrl + A
Click Home Menu
Click on Paragraph Submenu, Click Line Spacing
Select desired line Spacing e.g. Double & Click Ok
Click Again - To clear highlight
TO FIND AND REPLACE A TEXT
Click Home Menu
On Editing Column, Click Find Icon
Type in Word to Find & Click Find
Click Replace Tab & Type in Word to Replace With
Click Replace & Click Ok
Click Close
TO FIND SIMILAR MEANING OF WORDS
Highlight Text You want to Find its Meaning – It must be and English word
Click Review Menu, On Proofing Column
Click Thesaurus or Press Shift + F7
On Task Pane, Right Click Desired Word To Replace With
Click Insert
INSERTING WORD ART
Click Insert & Select Picture
On Text Column, Click Word Art
Select desired Word Art Style
Type in Text & Click Ok
TO MAKE WORD ART FLEXIBLE
Select or Click On Word Art
Click Format Menu
On Arrange Column, Click Text Wrapping & Click Tight
Click Any Node on Word art & Drag to Position
TO MODIFY WORD ART
Select or Click Word Art
Click Format Menu
Select Word Art Styles Column, Select desired Style
TO INSERT HEADERS & FOOTERS
Click Insert Menu
On Header & Footer Column, Click Header & Footer
Select Header or Footer, Type in Header or Footer
Click Close Column, Click Close

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INSERTING PAGE NUMBERS
Click Insert Menu
Click Header & Footer Column, Click Page Numbers
Click Top or Bottom of Page
Select Desired Format & Click Close
TO INSERT PAGE BREAK
Click Point on Page to Create Page Break
Click Insert Menu
On Page Column, Click Page Break Icon
TO CUT, COPY & PATSE TEXT
Highlight Text
Click Home Menu
On Clipboard Column, Click Cut Icon (Ctrl + X) or Copy Icon (Ctrl + C)
Position Cursor where to Paste e.g. Line 2 or Page 3
On Clipboard Column, Click Paste Icon ( Ctrl + V)
TO DROP CAP
Type four(4) lines of text
Highlight the 1st Text of a Word
Click Insert Menu
On Text Column, Click Drop Cap
Click Drop Cap Options, Select Dropped Option
Select No of Lines to Drop as 4 & Click Ok

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 LESSON 5
INSERTING A NEW BLANK DOCUMENT
When you finish working with a document you can insert a new blank document without closing the
previous one by the following procedure.
Click Office Button
Click New & Click Blank Document
Click Create Icon or Press Ctrl +N
TO INSERT WATER MARK
Click Page Layout Menu
On Page Background Column, Click Water Mark
Click Custom Watermark & Checked Text Water Mark
On Text option, Select or Type in Watermark
Click Apply & Click Ok
TO INSERT A PICTURE OR CLIPART
Click Position to Insert Clipart
Click Insert Menu
On Illustration Column, Click Clip Art
On Right Task Pane, Click Organize Clips
Click on Plus(+) Sign on Office Collections
Click on Category of Clipart e.g. Academic
Click on Clipart to Insert & Click Copy
Click Minimize Button & Click Paste Icon or (Ctrl + V)
TO MAKE PICTURE FLEXIBLE
Apply the same procedure used on Word Art
TO MODIFY PICTURE OR CLIPART
Click or Select Clip Art
Click Format Menu
On Picture Styles Column, Click on Any Style & See Effect
TO DRAW A SHAPE
Click Insert Menu
On Illustrations Column, Click Shapes
Select Desired Shape
Click & Drag on Point to Insert Shape
TO FILL SHAPE WITH COLOUR
Click Shape
Click Format Menu
On Shape Styles Column, Click Shape Fill
Under Themes, Select Desired Color
OR
Click Shape & Click Shape Fill
Under Standard Colors
Click on desired Color or Picture\Gradient\Texture or \Pattern
TO TYPE TEXT IN SHAPE
Click or Select Shape
Right Click on Shape
Click Add Text & Type In Text
TO CHANGE STYLE OF SHAPE BORDER
Click Format Menu
On Shapes Styles Column
Click Shape Outline

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Select Weight or Dashes
Select Desired Style
TO CHANGE COLOUR OF SHAPE BORDER
Click Shape
Click Format Menu
On Shapes Styles Column
Click Shape Fill
Click Desired Color
TO COPY & PATSE OBJECT
Right Click Object
Click Copy
Right Click Again
Click Paste
OR
Select Shape or Object
Press Ctrl + D
Note: At this point your instructor will show how to design a letter headed paper MS-Word

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 LESSON 6
WORKING WITH TABLES
A table consists of rows and columns. Where a row or column meets is called a cell.
TO INSERT A TABLE
Click Insert Menu
On Tables Column, Click Table Icon
Select Number of Rows & Columns
Click
TO MERGE COLUMNS OR ROWS IN TABLE
Highlight Columns Or Rows to Merge
Click Layout Menu
On Merge Column, Click Merge Cells Icon
Click Again – To clear highlight
TO SPLIT OR DIVIDE A COLUMN OR ROW
Click On Row or Column to Split (Cells)
Click Layout Menu
On Merge Column, Click Split Cells Icon
Select No of Rows & Columns to Split To
Click Ok
TO SPLIT A TABLE INTO TWO
Click On Row to split from
Click Layout Menu
On Merge Column, Click Split Table
TO INSERT ROWS OR COLUMNS IN A TABLE
Type in Text on any Two Rows Or Columns that follow each Other
Click on any of the Column Or Row
Click Layout Menu
On Rows & Column
Click Insert Above, Below, Left or Right
TO CHANGE COLOUR & SIZE OF TABLE BORDERS
Highlight Table
Click Design Menu
On Table Styles Column, Select Type of Table Format
Click Borders Icon
Select Type of Border or Click Border & Shading
Select Border Style \Color & Width
Click Ok
TO DELETE ROWS OR COLUMNS
Select Row Or Column
Click Layout Menu
On Rows & Columns, Click Delete Icon
Click Delete Columns Cells\Columns\Rows\Table

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DOCUMENT & PAGE SETTINGS
To carry out these lessons effectively, you need to type some lines of text or open a file with typed out
document.
TO CREATE NEWSPAPER COLUMNS IN A PAGE
Click Page Layout Menu
On Page Setup icon, Click Column Icon
Click on No of Columns e.g. One, Two or Three
Type Text to See Effect
TO ADD BORDERS TO DOCUMENT
Click Page Layout Menu
On Page Background Column
Click Page Borders Icon
Click Any of Box\Shadow\3D\ Custom Option
Click Ok
TO SET PAGE MARGINS & PAPER SIZE
Click Page Layout Menu
On Page Setup Column, Click Margins Icon
Select Desired Margin Type
OR
Click Custom Margin
Set Top\Bottom\Left\Right Margins
Click Ok
TO PREVIEW DOCUMENT BEFORE PRINTING
Click Office Button
Select Print & Click Print Preview
On Page Preview Column, Click Close Print Preview
TO PRINT DOCUMENT
Click Office Button
Select Print & Click Print
Select Printer Name – This depends on the name of your printer
Set Page Range e.g. Current
Set No Of Copies e.g. 2
Click Properties
Set Paper Layout e.g. Portrait
Click Ok Twice
PREPARING A RESUMÉ OR CURRICULUM VITAE (C.V)
You can prepare CV manually or automatically using the Resume Wizard. To use the Resume Wizard
Click Office Button
Click New
On Template Column, Select Installed Templates
Scroll Down & Select Origin Resumes
Click Create
Enter Personal Details
ASSESMENT TESTS FOR MICROSOFT WORD
Our focus in ISP is to ensure that you become very good practically and as such every form of Theory
which includes writing Exams will be removed. You have already been graded for how regular you
were in lectures and practical sessions. However, we still need to carry out tests so we can grade you
according to your strengths and weaknesses, hence the need for a 5 days practical test.
Note: Save all the assignments with the same filename
Type a 2 page document with a font size of 12 and a single line spacing
Design a Letter headed paper for ISP COMPUTERS
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Design your own Curriculum Vitae using the Resume Wizard
Design a Simple Exam Success Greeting Card to a Friend
Design the Student Practical Time Table as shown below
MONDAY WEDNESDAY THURSDAY SATURDAY
3-5 5-7 9am 10am 4PM
MORNING ENGINEERING BREAK SOFTWARE FREE
EVENING ALL STUDENTS
You will be assessed on the following criteria
Ability to avoid Errors
Quality & Beauty of Document Presentation
Creativity in Design

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