Table of Contents

SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT ...................................................2

Using the Styles and Formatting window ........................................................................................3
Using Fill Format mode ...................................................................................................................3
Creating New (Custom) Styles ........................................................................................................4
Dragging And Dropping...................................................................................................................4
Modifying Styles .............................................................................................................................4
Updating A Style From A Selection .................................................................................................4
Loading Styles From A Template Or Document ............................................................................5
ACTIVITY .......................................................................................................................................5
QUESTIONS ...................................................................................................................................5
SESSION 2. INSERT AND USE IMAGES .............................................................................................5
Relevant Knowledge.........................................................................................................................5
Inserting An Image File ...................................................................................................................6
Drag and Drop .................................................................................................................................6
Insert Picture Dialog .......................................................................................................................6
Inserting An Image From The Clipboard .........................................................................................6
Inserting An Image Using A Scanner ..............................................................................................6
Inserting An Image From The Gallery .............................................................................................7
Modifying An Image .......................................................................................................................7
Using The Picture Toolbar ...............................................................................................................7
SESSION 1: CREATE AND APPLY STYLES IN THE DOCUMENT

A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your
document to quickly change their appearance. When you apply a style, you apply a whole group of
formats at the same time.

Styles are logical attributes. Using styles means that you stop saying “font size 14pt, Times New
Roman, bold, centered”, and you start saying “Title” because you have defined the “Title” style to have
those characteristics. In other words, styles mean that you shift the emphasis from what the text (or
page, or other element) looks like, to what the text is.

Styles help improve consistency in a document. They also make major formatting changes easy. For
example, you may decide to change the indentation of all paragraphs, or change the font of all titles.
For a long document, this simple task can be prohibitive. Styles make the task easy.

OpenOffice.org supports the following types of styles:

• Page styles include margins, headers and footers, borders and backgrounds. In Calc, page styles also
include the sequence for printing sheets.
• Paragraph styles control all aspects of a paragraph’s appearance, such as text alignment, tab stops,
line spacing, and borders, and can include character formatting.
• Character styles affect selected text within a paragraph, such as the font and size of text, or bold and
italic formats.
• Frame styles are used to format graphic and text frames, including wrapping type, borders,
backgrounds, and columns.
• Numbering styles apply similar alignment, numbering or bullet characters, and fonts to numbered or
bulleted lists.
• Cell styles include fonts, alignment, borders, background, number formats (for example, currency,
date, number), and cell protection.
• Graphics styles in drawings and presentations include line, area, shadowing, transparency, font,
connectors, dimensioning, and other attributes.
• Presentation styles include attributes for font, indents, spacing, alignment, and tabs.

Applying styles

OpenOffice.org provides several ways for you to select styles to apply.

Using the Styles and Formatting window

1) Click the Styles and Formatting icon located at the left-hand end of the object bar, or click
Format > Styles and Formatting, or press F11. The Styles and Formatting window shows the
types of styles available for the OpenOffice (OpenOffice.org) component you are using.
You can move this window to a convenient position on the screen or dock it to an edge (hold
down the Ctrl key and drag it by the title bar to where you want it docked).

2) Click on one of the icons at the top left of the Styles and Formatting window to display a list
of styles in a particular category.
3) To apply an existing style (except for character styles), position the insertion point in the
paragraph, frame, or page, and then double-click on the name of the style in one of these lists.
To apply a character style, select the characters first.

Using Fill Format mode

Fill format mode is used to apply a style to many different areas quickly without having to go
back to the Styles and Formatting window and double-click every time. This method is quite
 useful when you need to format many scattered paragraphs, cells, or other items with the same
style.
1) Open the Styles and Formatting window and select the style you want to apply.
2) Click the Fill Format mode icon .
3) To apply a paragraph, page, or frame style, hover the mouse over the paragraph, page, or
frame and click. To apply a character style, hold down the mouse button while selecting the
characters, clicking on a word applies the character style for that word. Repeat step 3 until you
made all the changes for that style.
4) To quit Fill Format mode, click the Fill Format mode icon again or press the Esc key. An
important point to note here is that when this mode is active, a right-click anywhere in the
document undoes the last Fill Format action. Be careful not to accidentally right click and thus
undo actions you want to keep.

Creating New (Custom) Styles

You may want to add some new styles. You can do this in two ways: Creating a new style from a
selection You can create a new style by copying an existing manual format. This new style applies only
to this document; it will not be saved in the template.
1. Open the Styles and Formatting window and choose the type of style you want to create.
2. 2. In the document, select the item you want to save as a style.
3. In the Styles and Formatting window, click on the New Style from Selection icon (refer
Figure 1.2).
4. In the Create Style dialog, type a name for the new style. The list shows the names of existing
custom styles of the selected type. Click OK to save the new style.

Dragging And Dropping

To Create A Style You can drag and drop a text selection into the Styles and Formatting
window to create a new style. Select some text and drag it to the Styles and Formatting window.
If Paragraph Styles are active, the paragraph style will be added to the list.
If Character Styles are active, the character style will be added to the list.

Modifying Styles
OpenOffice.org provides several ways to modify styles (both the predefined styles and custom
styles that you create):
• Updating a style from a selection
• Load or copy styles from another document or template.
Any changes you make to a style are effective only in the current document. To change styles
in more than one document, you need to change the template or copy the styles into the other
documents.

Updating A Style From A Selection

To update a style from a selection:
1. Open the Styles and Formatting window.
2. In the document, select an item that has the format you want to adopt as a style.
3. In the Styles and Formatting window, select the style you want to update (singleclick, not
double-click), then long-click on the arrow next to the New Style from Selection icon and click
 on Update Style

Loading Styles From A Template Or Document

You can copy styles by loading them from a template or another document:
1. Open the document you want to copy styles into.
2. In the Styles and Formatting window, long-click on the arrow next to the New Style from
Selection icon, and then click on Load Styles.
3. On the Load Styles dialog (Figure 1.4), find and select the template you want to copy styles
from.
4. Select the categories of styles to be copied. Select Overwrite if you want the styles being
copied to replace any styles of the same names in the document you are copying them into.
5. Click OK to copy the styles. You will not see any change on screen.
To copy the styles from another document, click the From File button to open a window from
which you can select the required document.

ACTIVITY
1. Write your resume/ Bio Data and apply different styles on it,
2. Create a pamphlet on Cyber Awareness. Apply different styles on it

QUESTIONS
1. What are Styles ?. What are the advantages of using styles
2. Give any four styles supported by OpenOffice.org
3. How can we create our own styles

SESSION 2. INSERT AND USE IMAGES

Relevant Knowledge
Images can be added to a document in several ways: by inserting an image file, directly from a
graphics program or a scanner, or from the Open Office Gallery.
Inserting An Image File
the image is in a file stored on the computer, you can insert it into an Open Office document using
either of the following methods:

Drag and Drop

1. Open a file browser window and locate the image you want to insert.
2. Drag the image into the Writer document and drop it where you want it to appear. A faint
vertical line marks where the image will be dropped.
This method embeds (saves a copy of) the image file in the Writer document. To link the file
instead of embedding it, hold down the Control+Shift keys while dragging the image.

Insert Picture Dialog

2. 1. Click in the Open Office document where you want the image to appear.
2. Choose Insert > Picture > From File from the menu bar.
3. On the Insert Picture dialog , navigate to the file to be inserted, select it, and click Open.
3. At the bottom of the dialog are two options, Preview and Link. Select Preview to view a
thumbnail of the selected image on the right, so you can verify that you have the correct file.
See below for the use of Link.

Inserting An Image From The Clipboard

Using the clipboard, you can copy images into an Open Office document from another Open
Office document and from other programs. To do this:
1. Open both the source document and the target document.
2. In the source document, select the image to be copied.
3. Move the mouse pointer over the selected image and press Control+C to copy the image to
the clipboard.
4. Switch to the target document.
5. Click to place the cursor where the graphic is to be inserted.
6. Press Control+V to insert the image.
If the application from which the graphic was copied is closed before the graphic is pasted into
the target, the image stored on the clipboard could be lost.

Inserting An Image Using A Scanner

If a scanner is connected to your computer, Open Office can call the scanning application and
inserted the scanned item into the Open Office document as an image. To start this procedure,
click where you want the graphic to be inserted and select Insert > Picture > Scan > Select
Source.
Although this practice is quick and easy, it is unlikely to result in a high-quality image of the
correct size. You may get better results by scanned material into a graphics program and
 cleaning it up there before inserting the resulting image into Open Office.

Inserting An Image From The Gallery

The Gallery provides a convenient way to group reusable objects such as graphics and sounds
that you can insert into your documents. The Gallery is available in all components of Open
Office. It does not come with many graphics, but you can add your own pictures or find
extensions containing more graphics. To insert a Gallery image into a Writer document:
1. To open the Gallery, click on the Gallery icon (located in the right side of the Standard
toolbar) or choose Tools > Gallery from the menu bar.
2. Navigate through the Gallery to find the desired picture.
3. To insert the picture, click and drag it from the Gallery into the Writer document. You can
also right-click on the picture and choose Insert>Copy.
By default, the Gallery is docked above the Writer workspace. To expand the Gallery, position
the pointer over the line that divides it from the top of the workspace. When the pointer changes
to parallel lines with arrows, click and drag downward. The workspace resizes in response.
To expand the Gallery without affecting the workspace, undock it so it floats over the
workspace. To do so, hold down the Control key and double-click on the upper part of the
Gallery next to the View icons. Double-click in the same area while holding down the Control
key to dock it again (restore it to its position over the workspace).
When the Gallery is docked, to hide it and view the full Writer workspace, click the in the
middle of the thin bar separating the Gallery from the workspace.
To close the Gallery, choose Tools > Gallery to uncheck the Gallery entry, or click on the
Gallery icon again.

Modifying An Image
When you insert a new image, you may need to modify it to suit the document. Here we will
discuss the use of the Picture toolbar, resizing, cropping, and a workaround to rotate a picture.

Using The Picture Toolbar

When you insert an image or select one already present in the document, the Picture toolbar
appears. You can set it to always be present (View > Toolbars > Picture). Picture control buttons
from the Picture toolbar can also be added to the Standard Toolbar. Two other toolbars can be
opened from this one: the Graphic Filter toolbar, which can be torn off and placed elsewhere on
the window, and the Color toolbar, which opens as a separate floating toolbar. From these three
toolbars, you can apply small corrections to the graphic or obtain special effects.