REPUBLIC OF PANAMA

MINISTRY OF EDUCATION

MANUAL OF
ORGANIZATION AND FUNCTIONS
OF THE
MINISTRY OF EDUCATION

FEBRUARY 2006
 UPPER OFFICE

MIGUEL ÁNGEL CAÑIZALES

Minister

ZONIA G. FROM SMITH

Vice Minister

SONIA C. OF SUAREZ
General Secretary

NATIONAL DIRECTORATE OF FINANCE AND

INSTITUTIONAL DEVELOPMENT

JORGE E. RUIZ G.
Director

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT

VICENTE SALAZAR B.
Chief manager

LUZMILA BARBA DE TEJEIRA

Analyst

I. STRATIFICATION OF STRUCTURAL LEVELS

The organizational structure at the following structural levels:

a. Political and managerial level:

Established through a legal structure where compliance with the policies, objectives,
strategies, plans, programs and laws of the entity is regulated, indicated and required, in
addition to exercising guidance, direction of the entity and delegation of powers. It is
made up of the Superior Office.

b. Level of coordination, advice and control:

At this level are located the administrative units whose main functions are to promote and
achieve the interrelation of the tasks and activities carried out by the institution in search
of a common achievement and objective, ensuring that the development of these
activities is carried out in a harmonious, orderly manner. and rational. Likewise, those
administrative units that provide guidance, clarify, advise, propose and recommend
actions to be followed by any administrative unit that make up the agency in order to
achieve the purposes assigned to the institution.

The following offices are located here: Education Coordinating Commission, General
Secretariat, National Directorate of Community Education and Parents, Directorate of
International Cooperation and Protocol Office, National Directorate of Legal Advice,
National Directorate of Information and Public Relations , the Office of Executive
Assistance and the Executive Directorate of Special Programs.

c. Inspection level:

Included in this level are all those administrative units that carry out supervision and
control activities of all acts of management of funds and other public goods at the internal
level of the institution, so that they are carried out correctly.

Here are the offices of: Internal Audit Directorate and the Comptroller's Oversight Office in
the Ministry.

d. Technical and support level:

Included in this level are the administrative units of which the organization ensures the
provision and administration of human, material, financial, structural resources and that
also provide the organization with the essential services for the development of activities,
programs and functions entrusted and assigned. to each administrative unit or as a whole.

Also included are the administrative units that carry out activities related to research in
specific areas; design of methodology, norms and standards applicable to the work
processes of the line units (so that they adjust their activities to scientific developments in
the aspects of production and management) and of the support units with due
coordination with the governing bodies of Administrative Systems.

The following administrative units are found at this level: World Bank Program – ME,
Executing Office of the Educational Development Project (PRODE), National Directorate
of Nutrition and School Health, National Directorate of Administration, National Directorate
of Comprehensive Preventive Education, National Directorate of Human Resources,
Educational TV Canal Once and the National Directorate of Engineering and Architecture.
There are also the units that exercise this role in the Ministry of Education: National
Directorate of Finance and Institutional Development, National Directorate of Educational
Planning, National Directorate of Curriculum and Educational Technology, National
Directorate of Copyright, National Directorate of Educational Informatics , National
Directorate of Educational Evaluation, Directorate of Student Affairs, National Directorate
of Training and Vocational Improvement, National Directorate of Educational and
Professional Guidance, National Directorate of Environmental and National Directorate of
Education Psychoeducational Services.

e. Operative Level:

It groups the administrative units that within the institutions make it possible to achieve the
institutional and governmental objectives for the benefit of the community in general, they
are “purpose” units, fundamental in the institution. They are directly responsible to the
Political and Management Level for planning, organizing, directing, coordinating and
controlling the institutional substantive activities aimed at the achievement and success of
the institution's objectives with high quality products and acceptable costs.

The General Directorate and its dependencies are located at this level.

f. Executor level:

It is the broadest and most important level of the institution since it identifies the
administrative units responsible for successfully or unsuccessfully achieving demand
satisfaction. At this level falls the responsibility of preparing and processing the final
product that is presented to the community that the entity serves.

The units that make up this level are the Regional Directorates and Educational Centers,
a vital scenario where teaching-learning takes place.

II. LEGAL BASE

^ Law No. 84 of July 1, 1941, which establishes the number and name of the Ministers
of State.

^ Law No. 47 of September 24, 1946. Organic Education.

^ Law No. 12 of February 7, 1956, which creates the Personnel Directorate in the
Ministry of Education and modifies some articles of Law No. 47 of September 24,
1946.

^ Law No. 82 of November 29, 1963, by which the articles are reformed
1, 2, 3, 4, 5, 8, 10, 13, 16, 17, 18, 25, 26 and 27 of Law 12 of 1956 and a new article
is added to this law, article 14 of Law 23 is modified of 1958 and articles 114, 155,
156, 157 and 180 of Organic Law 47 of 1946 on Education are reformed.

^ Law No. 46 of November 20, 1979, by which the Educational Reform is repealed and
other measures are taken.

^ Law No. 2 of January 28, 1992, which establishes the teaching of Computer Science
in Formal and Non-Formal Education in all Educational Centers in the country.
^ Law No. 15 of August 8, 1994, by which the General Directorate of Copyright is
created.

^ Law No. 34 of July 6, 1995 “By which articles of Law 47 of 1946, Organic of Education,
are repealed, modified, added and subrogated.”

^ Law No. 49 of September 18, 2002; which modifies articles of Cabinet Decree No. 168
of 1971, on Educational Insurance, modified by Laws 13 and 16 of 1987, and dictates
other provisions.

^ Law No. 50 of November 1, 2002; which modifies, subrogates and adds articles to Law
47 of 1946, Organic Education, and dictates other provisions.

^ Decree No. 238 of January 31, 1942, by which the National Library is created.

^ Decree No. 26 of January 16, 1954, which establishes powers for the Head of the
Private Education Section and regulates the operation of private schools and colleges.

^ Decree No. 100 of February 14, 1957, by which functions are assigned to the General
Directorate of Education, Section of Primary, Secondary and Particular Education,
Supervisors of Secondary Education: Inspectors of Primary Education; Principals of
Primary and Secondary Schools; Professors and Teachers.
^ Decree No. 476 of August 22, 1967; by which the Educational Printing Center is
created and its Director is appointed.

^ Cabinet Decree No. 316 of September 17, 1969, by which some positions are created
and eliminated in the budget of the Ministry of Education.

^ Decree No. 438 of November 8, 1974, by which the National Directorate for Scientific
and Technological Education is created.

^ Decree No. 13 of February 17, 1975, by which the Curriculum and Educational
Technology Directorate is created.

^ Decree No. 2 of February 14, 1977, by which the General Directorate of Engineering
and Architecture is created.

^ Decree No. 19 of April 5, 1978, by which the National Directorate of Teaching

Techniques is created.

^ Decree No. 217 of December 1979, by which Law No. 46 of 1979 is developed.
National Education Coordinating Commission.

^ Decree No. 110 of July 4, 1988; by which the Directorate of Initial Education is created
in the Ministry of Education.

^ Executive Decree No. 112 of April 18, 1996, by which the National Directorate of
Community Education and Parents is created in the Ministry of Education and
functions are assigned to it.

^ Decree No. 168 of June 28, 1991; by which the National Council of Education is
 created.

^ Decree No. 69 of May 17, 1991, by which the Population Education Office of the
Ministry of Education is created.

^ Decree No. 577 of November 5, 1992, by which the National Directorate of

Educational Planning is organized in the Ministry of Education and its structure and
functions are indicated.

^ Decree No. 232 of August 29, 1995, by which the Coordinating Commission of
National Education is organized.

^ Decree No. 233 of September 1, 1995, which creates the Office of Women's Affairs in
the Ministry of Education.

^ Executive Decree No. 108 of April 17, 1996, by which the Regional Directorate of
Education of Panama East is created and functions are assigned to it.

^ Decree No. 202 of September 27, 1996; by which the National Directorate of
Psychoeducational Services is created.

^ Decree No. 139 of August 13, 1997; through which the Educational Care Center for
Minors in Especially Difficult Circumstances is created.

^ Decree No. 141 of September 4, 1997; by which the School Regions of Bocas del
Toro, Coclé, Colón Chiriquí, Darién, Herrera, Los Santos, Panama Central Panama
East, Panama West, San Blas, San Miguelito and Veraguas are created; the
respective Regional Directorates of Education and other provisions are issued.

^ Decree No. 202 of September 27, 1996; through which the National Directorate of
Psychoeducational Services is created in the Ministry of Education.

^ Decree No. 161 of October 6, 1997; by which the Departments of the National
Directorate of Coordination of the Third Level of Education or Higher are created.

^ Decree No. 18 of February 11, 1998; through which the Objectives and Functions of
the National Directorate of Legal Advice of the Ministry of Education are established.

^ Decree No. 32 of March 19, 1998; by which the Executing Office of the Educational
Development Project of the Ministry of Education is created.

^ Decree No. 94 of May 25, 1998; by which the Technical Coordination Unit is created
for the execution of Special Programs in Indigenous Areas.

^ Decree No. 113 of June 22, 1998; which regulates the organization and operation of
the National Education Coordinating Commission.

^ Executive Decree No. 465 of November 14, 2001; by which the Art and Culture Center
of the Ministry of Education is reorganized and regulated.

^ Executive Decree No. 423 of August 23, 2002; by which the National Directorate of
 Educational Evaluation is created in the Ministry of Education and Executive Decree
No. 157 of August 13, 1999 is repealed.

^ Executive Decree No. 238 of June 11, 2003; by which the Education Equity and
Quality Fund “FECE” is regulated.

^ Executive Decree No. 346 of July 3, 2003; which regulates the selection process of the
School Educational Community, the profile and the period of validity of its members.

^ Executive Decree No. 348 of July 3, 2003; by which the selection process of
representatives of educators and Parents' Associations before the Regional
Commissions for the Selection of Teaching Personnel of the Ministry of Education is
regulated.

^ Executive Decree No. 351 of July 9, 2003; by which five (5) Regional Commissions for
the Selection of Teaching Personnel are created and other provisions are issued.

^ Executive Decree No. 405 of July 31, 2003; by which the program called Telebásica
de Panama is created within the non-formal educational modality in the Ministry of
Education and Executive Decree No. 38 of March 5, 1997 is repealed.

^ Executive Decree No. 3 of January 21, 2004; by which the National Directorate of
Educational Informatics is created in the Ministry of Education and functions are
assigned to it.

^ Resolved No. 2059 of December 27, 1984; that creates the General Secretariat of the
Ministry of Education.

^ Resolved No. 931 of June 3, 1985; that creates the Office of Institutional Development.

^ Resolution No. 1992 of November 21, 1985; which establishes the powers of the
Personnel Director.

^ Resolution No. 32-A of January 15, 1986; that creates the Directorate of Professional
and Technical Education.

^ Resolved No. 117 of February 4, 1986; The Panamanian Student Theater is attached,
under the Office of Student Affairs.

^ Resolved No. 871 of June 2, 1986; which creates the Office of Student Affairs.

^ Resolved No. 872 of June 2, 1986; that creates the Directorate of School Nutrition and
Health.

^ Resolution No. 893 of June 4, 1986, the Supply Department (Maintenance

Warehouses and Albrook Field) is created and is assigned to the Administration
Directorate.

^ Resolution No. 1874 of October 23, 1986, by which the Department of General
Services is created.
^ Resolved No. 1688 of September 8, 1987; through which the Maintenance Warehouse
is excluded from the Administration Directorate.

^ Resolved No. 148 of January 28, 1987; through which the International Cooperation
Office is created.

^ Resolved No. 169 of February 3, 1987; establishes the name of the Statistics and
Documentation Office.

^ Resolved No. 23 of January 7, 1988; that assigns functions to the General Secretariat.

^ Resolved No. 1195 of May 9, 1990; through which the MINEDUC-BID Executing Office
of the Literacy and Job Training Program in Marginalized Areas is created.

^ Resolution No. 452 of March 3, 1993, which creates the Department of Educational
Informatics under the National Directorate of Educational Planning of the Ministry of
Education.

^ Resolved No. 17 of March 1991; which assigns the Payroll and Payment Departments
to the Administrative direction.

^ Resolved No. 758 of March 31, 1992; through which the Department of Research and
Learning Diagnosis is created.

^ Resolution No. 2333 of August 31, 1993, by which the Administrative Organization of
the Personnel Directorate is Restructured.

^ Resolved No. 136 of March 8, 1995; through which the UNESCO Office is created.

^ Resolved No. 183 of March 31, 1995; through which the Executive Directorate of
Special Programs is created.

^ Resolved No. 246 of March 27, 1998; by which the Regional Internal Audit Offices are
assigned to the Internal Audit Office of the Ministry of Education.

^ Resolved No. 768 of July 1, 1997; through which the organization of the Ministry of
Education is restructured.

^ Resolved No. 3173 of December 20, 1994; through which the National Directorate of
Financial Programming and Institutional Development is created.

^ Resolved No. 1688 of September 8, 1987; determines that the Albrook Warehouse will
depend on the Purchasing Department.

^ Resolved No. 1038 of July 8, 1988; The Legal Advisory Office is assigned
management and control activities for administrative contracts and national and
foreign teaching staff.

^ Resolved No. 504 of May 4, 1999; through which the name of the Department of
Budgetary Programming and Evaluation that operates in the Ministry of Education and
the position of the occupational class of the Head of this Administrative Unit are
 modified.

^ Resolved No. 367 of March 2, 2001; which adds to the internal structure of the
Superior Office, the activities of the Art and Culture Center and the Panamanian
Student Theater.

^ Resolved No. 190 of March 29, 2001; which assigns the administration of the
Agricultural Fund to the Higher Office.

^ Resolved No. 554 of June 6, 2001; by which Resolution No. 114 of June 19, 2001 is
repealed.

^ Resolved No. 634 of May 14, 2003; which creates the Language Unit and assigns it to
the General Directorate.

^ Resolved No. 1851 of September 29, 2003; which modifies article 1 of Resolution No.
634 of May 14, 2003.

^ Resolution No. 824 of June 4, 2003, which assigns the Storage Center to the
Administrative Directorate.

^ Resolution No. 2005 of October 1, 2004, which assigns the Purchasing Department to
the National Directorate of Administration.

^ Resolution No. 815 of June 8, 2005, which assigns responsibilities to the Department
of General Services.

III. MISSION OF THE MINISTRY OF EDUCATION

• Convert education into the fundamental instrument of human development, prosperity,

equity of opportunities and social mobility, through which sustainable development will
be promoted, in productive, economic and social terms, in the Republic of Panama .

IV. OBJECTIVE OF THE MINISTRY OF EDUCATION

• Conduct the development of the country's educational policy based on a modernization

process that guarantees the coordination of the educational system, as well as
achieving increasing levels of quality and equity with the purpose of promoting the
harmonious and comprehensive development of the student within social coexistence,
in the physical, intellectual, moral, ethical and civic aspects, so that their training for
useful work in their own interest and for collective benefit is sought.

V. MAIN FUNCTIONS OF THE MINISTRY OF EDUCATION

Establish, organize, execute and supervise activities related to the different

educational levels, through planning, together with institutions linked to the sector.

- Promote a process of modernization of education with a participatory, concerted,

comprehensive, progressive and forward-looking sense, so that multiple articulations
between education and society are achieved.
- Strengthen the pedagogical and administrative model of educational centers, to
achieve increasing levels of equity and quality of education, improve learning
environments and ensure the success of all who learn.

- Respond to the objectives that in this educational matter emanate from the policies
established by the Executive Body, with the exception of those that the Law places in
the care of other government bodies.

- YO. SECTOR TO WHICH THE EDUCATIONAL INSTITUTION BELONGS

Education and culture.

- II. COORDINATION RELATIONSHIPS OF THE MINISTRY OF EDUCATION

Intersectoral:
University of Panama, Technological University of Panama, Institute for the Training and
Use of Human Resources, Panamanian Institute of Special Habilitation, National Institute
of Culture, National Institute of Sports, National Institute of Vocational Training, National
Council of Higher Education, Center for Higher Studies.

Civil Society linked to Education:

Teaching organizations, confederations of Parents and Student Associations.

- III. ADMINISTRATIVE REGIME:

The Administrative Structure of the Educational System is made up of the following levels:

• Central Level: It is made up of the administrative units located at the Ministry

Headquarters. These bodies are responsible for directing the
policies, strategies and purposes of education, so that the
constitutional projects are fulfilled.
• Level It includes the regional administrative bodies. You
Regional: responsible for ensuring the implementation, supervision and
coordination of educational actions in school regions.
 Local or
Institutional Includes School Centers and educational projects. It is
Level: responsible for the execution of policies and strategies aimed
at achieving the goals and objectives of education.

IX. ADMINISTRATIVE UNITS OF THE MINISTRY OF EDUCATION:

 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
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INDEX

Content P.

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1.

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DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Content P.

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1.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
INTRODUCTION

The Organization and Functions Manual, prepared by the National Directorate of

Finance and Institutional Development, through the Department of Institutional
Development, is a document that indicates what the Ministry of Education is and what it
does, at the same time, it is a guide that guides to all officials in the performance of their
responsibilities.

This document describes the organization, the regulatory bases, the stratification of
structural levels that operate in the institution according to area of functional
competence, the general objectives and functions of the Ministry of Education and the
administrative units that make up these levels of competence. In addition, the objectives,
functions and powers of those responsible for each of the entities that make up the
Ministry are defined.

This document constitutes the fourth updated version of the Organization and Functions
Manual of the Ministry of Education and its information is conditioned to the stage of
modernization and administrative evaluation that occurs in the organizations. With the
presentation of this manual, we aspire to contribute to achieving higher levels of
efficiency and effectiveness that will result in better service to young students, the object
and subject of the Panamanian Educational System.

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COMMISSION
COORDINATOR
OF THE
EDUCATION
1. EDUCATION COORDINATING COMMITTEE

1 .to. Aim:

• Provide guidance and technical pedagogical advice to the Ministry of Education, as

well as other educational institutions, through their participation in the planning,
development and evaluation of the educational system, so that the principles,
purposes and standards of the education, according to the mandate of Law No. 47 of
September 24, 1946, Organic Education, modified and added by Law No. 34 of July
6, 1995.

1 .b. Functions of the Education Coordinating Commission:

- Formulate technical recommendations to the Minister of Education according to

consultations, investigations and projects that allow the scope and achievements of
the objectives, purposes and principles of National Education.

- Promote favorable actions that allow the optimal development of educational policies
and, consequently, national education.

- Promote and encourage the permanent relationship between national and

international institutions, groups and organizations, which facilitate the continuous
improvement of culture, science and technology in educational matters.

- Respond to queries made by ministerial authorities and other educational institutions,

regarding technical-pedagogical advice, to maintain comprehensive coherence in the

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formulation of educational policies.

- Provide advice to the Ministry of Education regarding the systematic supervision and
evaluation process of pilot projects.

- Advise and participate in the commissions that are established in the Ministry, to
carry out the directed planning that will progressively implement the restructuring of
the Panamanian Educational System, in order to achieve the effectiveness of the
implementation of Law No. 34 of July 6, 1995 and priority attention to improving the
quality of education.

- Present to the National Directorate of Finance and Institutional Development, the

preliminary draft budget and the annual plan of the unit.

- Issue favorable or unfavorable criteria in relation to the programmatic and evaluative

development promoted by the different central, regional and local educational
agencies, to adapt them to the legal parameters contained in Organic Law 47 of
Education of 1946, modified by Law 34 of July 6 of 1995, by Law 50 of November 1,
2002 and current educational policies.

1 .c. Powers of the President of the Education Coordinating Commission:

- Promote a favorable climate in the development of work meetings, as well as verify

the quorum present at them.

- Submit for consideration and approval the proposals presented by the

Commissioners.

- Sign and make known the minutes, agreements and technical reports of the work
meetings, in joint participation with the Executive Secretariat.

- Maintain meetings with the members of the National Education Coordinating

Commission, when extraordinary sessions occur in accordance with the provisions of
the Internal Regulations.

- Participate in activities and technical meetings with other officials of the Ministry of
Education as well as exchange reports and documents with governmental and non-
governmental organizations on educational aspects that contribute to the continuous
improvement of the education sector.

- Provide instructions for the preparation of technical reports that allow information
about the periodic evaluations carried out to measure the quality of Panamanian
education.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

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- Direct and coordinate the proper compliance with the budget assigned to the
Coordinating Commission.

1 .d. Coordination Relations of the Education Coordinating Commission:

Diagonal
It has diagonal coordination relations with the General Directorate of Education, in
everything related to the planning, supervision and evaluation of the educational system,
with the purpose of achieving its best functioning, integrating the participation of civil
society (public and private sectors). It also maintains a diagonal coordination relationship
with the Directorate of Community Education and Parents, the National Directorate of
Educational Planning, the National Directorate of Legal Advice, as well as with the rest of
the National Directorates and their Departments and the Regional Directorates of
Education.

Extra-institutional
A relationship of communication and extra-institutional coordination is maintained with
some institutions linked to the education sector, among which are: IFARHU, INAC, IPHE,
INAFORP, SENACYT, Ministry of Youth, Women, Children and Family, State and Private
Universities and with the Legislative Assembly.

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SECRETARY
GENERAL

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2 . GENERAL SECRETARY

3 .to. Aim:

• Ensure adequate monitoring of the actions of the Ministry of Education, through the
reception, distribution and processing of the documents received, so that they are
processed quickly and efficiently.

2.b. Functions of the General Secretariat:

- Establish adequate coordination and communication mechanisms for all actions

emanating from the Higher Office.

- Provide authenticated copies of the executed Decrees and Resolutions and

sanctioned Ministerial Resolutions, as well as the contracts entered into by the
Ministry.

- Ensure that the minute book of university records is maintained in correct order.

- Facilitate certifications on actions of the Ministry, when they are not confidential or
reserved, copies of the documents in its custody and legal orders issued by the
Ministry of Education.

- Facilitate the process for the Public Interpreter License, through the assignment of
Examiners; in order for the corresponding License to be issued.

- Prepare the annual work plan and budget of the General Secretariat.

- Facilitate the process for the recognition of non-profit Educational Entities, as

indicated in Article No. 697 of the Tax Code.

- Organize the activities of the Ministry of Education, through coordination with different
Directorates; so that the celebration dates of our Institution are highlighted.

- Support the Higher Office when it so designates, by attending meetings, congresses,

seminars, conferences and others at a national and international level; so that the
Ministry is duly represented.

- Advise the Minister of the entity on the matters submitted to his consideration, so that
he can make the decisions he deems most appropriate.

2 C. Powers of the Secretary General:

- Sign the Resolutions corresponding to the recognition of intellectual and artistic

property rights.

- Direct, supervise and coordinate the activities carried out in the General Secretariat.

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- Write documents for the Minister's signature, such as notes, memoranda, resolutions,
communications, addresses and others.

- Sign by designation of the Minister or Vice Minister those documents related to their
rank within the administration of the Ministry.

- Represent the Superior Office, when designated, in meetings, congresses, seminars,

conferences and others at a national and international level.

- Execute the mechanisms and procedures established for the attention and
channeling of requests and requirements from other departments of the Ministry, the
Legislative Assembly and other Government Entities.

- Present periodic reports that are requested and the activities carried out by the
General Secretariat.

- Provide instructions for the submission of authenticated copies of the executive

Decrees and Resolutions and the sanctioned Ministerial Resolutions, as well as the
contracts entered into by the Ministry for publication in the Official Gazette.

- Enough powers granted by accused officials or subjects of disciplinary investigation,

to represent them in claims filed against actions of the Ministry of Education.

- Provide instructions for the preparation of the annual work plan and budget of the
General Secretariat.

- Ensure the discipline, attendance and punctuality of the personnel who work in the
General Secretariat.

- Issue Public Interpreter Licenses.

- Fulfill those powers entrusted to him by the Minister of Education.

- Respond to and direct requests for recognition of non-profit educational entities,

recognition of intellectual and artistic property rights, and the preparation of the
corresponding draft resolutions.

- Take note and prepare the corresponding minutes of the meetings of the Minister with
the management staff and distribute them among the participants.

- Guide the public who come to the central offices, in relation to the actions carried out
by the different administrative units of the Ministry.

2 .d. Coordination Relations of the General Secretariat:

Vertical:

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It has vertical relationships upwards in a hierarchical line with the Superior Office on
which it administratively depends.

Diagonal:
It has a diagonal coordination relationship with all the Administrative Units of the Ministry
of Education, due to the nature of its functions.

Extra-institutional:
Maintains extra-institutional coordination relations with the Ministry of Government and
Justice, Universities of the Country, Panamanian Institute of Special Habilitation (IPHE),
Institute for the Training and Use of Human Resources (IFARHU), Social Security Fund,
Comptroller General of the Republic and Ministry of Foreign Affairs.

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OFFICE OF
ISSUES
OF THE
WOMEN

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3 . OFFICE OF WOMEN'S AFFAIRS

3.a. Aim:

• Achieve the formulation and execution of public educational policies through changes
in the educational plans and programs of the formal and non-formal system and the
planning and coordination of educational projects with a gender focus, in order to
favor the elimination of discrimination between genders.

3.b. Functions of the Office of Women's Affairs:

- Formulate and propose the development of public educational policies that favor the
full development of women.

- Advise the formulation of educational plans, programs and projects related to women,
carried out at the national level.

- Evaluate the fundamental problems in the educational area that perpetuate

discrimination against girls, boys and women, in order to propose the corresponding
improvement strategies.

- Publish and disseminate articles, reports and other documents that disseminate the
educational situation of girls, boys and women through the media.

- Coordinate with gender liaisons at the regional level, in order to incorporate the
gender approach to the Educational Centers of the Region.

- Coordinate the workshop days with a gender perspective with the Educational
Centers of the “Red Educar en Igualdad”, to raise awareness.

- Promote the achievement of national and international financial resources for the
execution of projects aimed at promoting the advancement of boys, girls and women
at different levels and modalities of the educational system.

- Actively participate in the process of educational transformation in the axes of

mainstreaming, gender and educating at different levels of education.

- Comply with the disclosure and verification of Law 6 of March 4, 2000, and with the
regulations of Law 4 of January 29, 1999, regarding education.

- Guarantee compliance with the Equal Opportunity Plan for Women (PIOM) and other
plans with a gender focus.

3.c. Powers of the Director of the Office of Women's Affairs:

- Stimulate the development of research that informs about the situation of women in
the Educational System.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Facilitate synergy with all organizations that work for the advancement of children and
women in an intra-institutional and extra-institutional manner.

- Supervise coordination with gender liaisons at the regional level, programs, projects
and activities with a gender focus.

- Manage and promote international and national funds that support the development
of the activities of the Office of Women's Affairs.

- Assign and distribute responsibilities inherent to the work of the Office of Women's
Affairs among the technical and administrative team appointed therein.

3 .d. Coordination Relations of the Office of Women's Affairs:

Vertical
It has operational links and an upward vertical relationship with the Superior Office on
which it administratively depends.

Horizontal
A horizontal coordination relationship is maintained with the National Directorate of
Community Education and Parents and with the Office of International Cooperation, the
National Directorate of Legal Advice and Information and Public Relations, in relation to
the coordination of the actions that entail to the effective and efficient development of
plans and programs that promote girls, boys and women at the national level.

Diagonal
It has diagonal coordination relationships with the National Directorates of Curriculum
and Educational Technology, with the National Directorate of Improvement and with the
General Directorate of Education and Regional Directorates regarding the incorporation
of the gender approach in Educational Centers.

Extra-institutional
A relationship of coordination and extra-institutional communication is maintained with
the Ministry of Youth, Children, Women and Family, the Office of the First Lady, the
Government Network of Equal Opportunities in Panama and all those who ensure the
incorporation, development and participation of girls and women with a view to the future
with gender equality.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 2

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
EDUCATION
COMMUNITY AND
PARENTS OF FAMILY
4 . NATIONAL DIRECTORATE OF COMMUNITY EDUCATION AND PARENTS

5 .to. Aim:

• Ensure the integration of the educational community, personally with the rest of the
community institutions and civil society, through the development of programs aimed
at parents and guardians, to guide them in their role as educators of their children
and in the creation of mechanisms that develop the sense of belonging of the
infrastructure, so that they assume the conservation and maintenance of school
properties; in order to enhance all possible efforts for the benefit of Panamanian
education.

4.b. Functions of the National Directorate of Community Education and Parents:

- Design a guiding model using technical guidelines from the Ministry of Education, in

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 21

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
order to standardize and facilitate the programming of activities aimed at caring for
parents in all regions of the country.

- Design and launch pilot experiences on the educational community in different parts
of the country.

- Guide parents and guardians through the development and execution of specific
projects.

- Coordinate social, educational and community activities of the Associations,

Federations and Confederations of Parents.

- Guarantee advice to personnel involved in the management and administration of

Parents' Associations.

- Adapt programs aimed at the development of joint activities among community

members.

- Maintain permanent communication between the Regional authorities of the Ministry

of Education and the leaders of the Parents' Organizations.

- Coordinate with the Private Education institutions and their respective Parent
Organizations the changes in tuition costs, as well as everything related to costs and
obtaining school uniforms and supplies, in accordance with Article 78-13 of the Law
47 of 1946, Organic Education, modified by Law 34 of 1995.

- Promote relationships and exchange of ideas between Parent organizations and

Student Organizations.

- Detect and facilitate institutional support for work programs and actions organized by
Parents.

- Contribute to the strengthening and administrative improvement of Parent

Organizations.

- Evaluate and monitor the execution of the operational plan of the Administrative Unit.

4.c. Powers of the National Director of Community Education and Parents:

- Plan, direct, supervise and coordinate all work carried out in the administrative unit.

- Provide instructions for the preparation of the annual work plan and budget of the
Management.

- Authorize the preparation of reports that are requested and the activities carried out
by the unit.

- Coordinate the continuous evaluation of all activities carried out in the office, with a

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 2

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
view to ensuring the process and fulfillment of assigned functions.

- Ensure the attendance, discipline and performance of the personnel who work in the
unit.

- Plan, direct and coordinate the tasks carried out by the Coordinating Committee,
which is made up of representatives of agencies at the intra-institutional level that
support the unit's programs.

- Maintain good relations and harmonious work between the leadership of Parents'
organizations.

- Periodically report to the corresponding hierarchical level on the development of the

programs carried out by the unit.

- Facilitate the achievement of human, physical, material and financial resources that
allow all the unit's programs to be carried out.

- Define specific tasks of the Management staff in accordance with the established
objectives and functions.

- Schedule periodic meetings with staff to evaluate the work performed and report
matters of professional interest.

- Analyze the results of the development of programs, plans and projects implemented
to make new decisions.

- Execute other functions assigned by the Superior Office according to important

and/or urgent requirements.

- Carry out visits and technical and administrative meetings to the educational
community to follow up on the projects being executed.

4 .d. Coordination Relations of the National Directorate of Community Education and

Parents:

Vertical
It has a vertical coordination relationship upwards in a hierarchical line with the Superior
Office on which it administratively depends.

Diagonal
It coordinates diagonally at the central level with all National Directorates, other
Directorates and Departments, at the provincial level with the Regional Directorates and
at the local level with the Educational Centers, referring to the activities it develops at the
level of the educational community.

DISPATCH

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 23

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
SUPERIOR

DIRECTION OF
COOPERATION
INTERNATIONAL

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 2

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
5 . DIRECTORATE OF INTERNATIONAL COOPERATION

5.a. Aim:

• Address the agreements or conventions that the Ministry of Education makes with
foreign institutions and/or governments through the monitoring and control of efforts
aimed at attracting international cooperation; in order to achieve the development of
educational, scientific, technological and cultural projects and programs that benefit
the country.

5.b. Functions of the International Cooperation Directorate:

- Guide the administrative and teaching bodies of the Ministry of Education in the
planning and development of cooperation policies with foreign organizations,
institutions and governments.

- Coordinate the financial commitments of international technical cooperation assumed

by the Ministry of Education.

- Advise the different Directorates, Departments and Administrative Units of the

Ministry in the preparation and negotiation of projects, agreements and educational,
scientific and cultural cooperation programs, based on the standards established by
different international sources.

- Coordinate the participation of the Ministry of Education in international events that

take place in Panama or abroad.

- Establish the technical advisory offers presented by national and international

organizations.

- Direct the National Secretariat of the Central American Educational and Cultural
Coordination (CECC), based on the standards established by the organization.

- Coordinate with the different administrative units of the Ministry of Education the
payment of fees to international organizations.

- Process applications for passports, visas and exemptions from airport fees and air
ticket taxes, for officials of the Ministry of Education who will travel on official
missions.

- Coordinate the direction of the National Secretariat of the Andrés Bello Agreement
and the General Secretariat of the Panamanian Commission for Cooperation with
UNESCO.

5.c. Powers of the Director of International Cooperation:

- Plan, organize, coordinate and supervise the development of the activities carried out
in the Directorate.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 25

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Participate in the determination of international cooperation needs, required by the
Ministry of Education for the development of programs and the execution of its
activities.

- Advise the Higher Level in the planning, conduct and development of international
relations of the Ministry of Education.

- Participate in the preparation of international cooperation plans, programs and

projects.

- Analyze, evaluate and process requests for technical advice made by the institution
and its departments.

- Evaluate the technical advice offers presented by specialized international

organizations and guide their use according to the needs of the Institution.

- Participate in the study and analysis of the scope of bilateral agreements signed by
the Ministry of Education and establish appropriate management procedures.

- Coordinate with international experts and advisors, aspects related to the execution
of short or long-term cooperation and advice.

- Direct the National Secretariat of the Andrés Bello Agreement and the General
Secretariat of the Panamanian Commission for Cooperation with UNESCO.

- Manage, by instructions of the Ministry of Education before international

organizations, financing and international technical assistance for execution.

- Attend queries and participate in meetings with officials from national and
international organizations with the purpose of coordinating actions related to the
functions of the Directorate.

- Provide instructions for the preparation of the Annual Work Plan and budget of the
International Cooperation Directorate.

5 d. Coordination Relations of the International Cooperation Directorate:

Vertical
It has a coordination relationship with the Superior Office on which it depends
hierarchically and administratively.

Horizontal
It has a horizontal coordination and communication relationship with the General
Secretariat with which it coordinates applications for official and collective passports and
the exemption of air ticket tax for officials of the institution.

Diagonals

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 2

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
It has diagonal relations with the National Directorate of Finance and Institutional
Development, with the National Directorate of Training and Professional Development,
and with the Directorates that make up the General Directorate of Education and
Educational Planning.

Furthermore, the Directorate of International Cooperation maintains relations with all the
administrative units that make up the Ministry of Education due to the nature of their
functions.

Extra-institutional
Maintains extra-institutional coordination with some institutions linked to our work area
such as the Ministry of Economy and Finance, the Comptroller General of the Republic,
the Ministry of Foreign Affairs, the Directorate of Civil Aeronautics, the Panamanian
Institute of Tourism, ANAM, SENACYT and MIDA; with the CECC, OEI, Japanese
Cooperation Agency (JICA), Japanese Volunteer Program, Argentine Cooperation
Agency and Chinese Volunteers. With the Coordination of Bilateral Cooperation with the
following countries, Mexico, Colombia, Cuba and the Russian Federation. With
accredited embassies in Panama and Universities for specific projects.

To carry out its functions, it has an internal organization made up of the UNESCO
Coordination Office.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 27

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

OFFICE
OF
PROTOCOL

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 2

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
6. PROTOCOL OFFICE

6.a. Aim:

• Organize official and social events, by coordinating meetings, ceremonies, congresses,

conventions and other events, in order to prepare the attention that the authorities of
the Higher Office must provide to officials of the Institution, other entities, official visits
or members of international missions.

6.b. Functions of the Protocol Office:

- Organize, prepare and participate in the development of official and social events of
the Higher Office.

- Attend official visitors, members of international Missions who are attended to by the
Superior Office.

- Organize and coordinate with officials of the Institution and other entities the attention
of Official visitors or members of International Missions, to whom special treatment
must be provided.

- Collaborate with officials of the institution and other entities, in the preparations for
holding meetings, ceremonies, congresses, conventions and other events in which
the Superior Office must participate.

- Coordinate actions related to official tours that the Superior Office must carry out.

- Ensure that congratulatory notes or telegrams are sent to the members of the
Diplomatic Corps on the date of founding of their countries.

- Coordinate with the Information and Public Relations Directorate, actions aimed at
achieving the best image of the institution and ensuring the best dissemination in the
communication of news that is related to the activities carried out by the Higher
Office.

- Keep the Superior Office agenda updated regarding pending invitations.

DISPATCH
SUPERIOR

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 29

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
ADDRESS
NATIONAL OF
LEGAL ADVICE

UNIT
OF
INSPECTION
7 . NATIONAL DIRECTORATE OF LEGAL ADVICE

8 .to. Aim:

• Ensure and legally adapt the actions of the Institution, through the preparation, review
and permanent updating of the legal and regulatory provisions that govern the
Panamanian educational system, so that they are developed within the framework of
legality.

7.b. Functions of the National Directorate of Legal Advice:

- Guide and legally advise the Superior Office in the exercise of its functions.

- Answer legal queries, in educational matters, formulated by the servants of the

institution, with command and jurisdiction, and other State entities.

- Disseminate to all employees in the educational sector the content and legal scope of
the regulations that are involved in the exercise of their functions.

- Provide guidance to the authorities and employees of the institution who must file
proceedings for disciplinary offenses.

- Carry out training sessions on various legal topics aimed at School Directors,
teaching and administrative staff of the school system.

- Guide and advise officials in holding public bidding events, price competitions,
contracting and other administrative acts held by the Institution.

- Participate in disciplinary investigations carried out on public servants of the Ministry

of Education and take statements from those involved.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Promote, in coordination with the respective administrative bodies, the necessary
actions for the titling of the land where the country's educational centers operate and
the assets owned by the Ministry of Education.

- Maintain custody of the original Decrees, Executive Resolutions, issued through the
Ministry of Education and Ministerial Resolutions.

7.c. Powers of the National Director of Legal Advice:

- Direct, supervise, distribute and coordinate the work carried out in the Directorate.

- Advise the Minister, Vice Minister and senior officials of the institution on the aspects
that they submit to you for consultation.

- Hold periodic meetings with junior staff, with the purpose of evaluating the work
carried out and making adjustments as necessary to fulfill responsibilities.

- Direct and coordinate the preparation or review of all documents that imply legal
obligations for the entity, with the purpose of ensuring maximum protection of its
rights and maintaining its activities within the limits prescribed by current laws.

- Review and approve the documents prepared by other administrative units of the
institution that are sent to obtain a legal opinion.

- Advise and guide educational authorities on the preparation of administrative files

and the application of the internal regulations of the Institution.

- Ensure the smooth progress of the Management in the fulfillment of its responsibilities
and that they are executed expeditiously and efficiently.

- Represent the Institution in legal acts and trials in which the institution is a party, in
accordance with the instructions of the Minister.

- Prepare periodic reports for the Higher Office on the operation of the unit, which
include observations and recommendations for service improvement.

7.d. Coordination Relations of the National Directorate of Legal Advice:

Vertical
It has a relationship of communication and upward vertical coordination with the Superior
Office on which it depends hierarchically and administratively and to which it provides
technical legal advice.

Diagonal
Maintains a diagonal communication relationship with the different Directorates that
make up this Ministry, regarding queries about the legal conformity of its actions, which
we respond through our opinions and in relation to legal documentation that requires the

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 31

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
signature of the Minister

Extra-institutional
Maintains extra-institutional coordination relations with the Public Ministry, Comptroller
General of the Republic and the Ministry of Economy and Finance regarding the
corresponding procedures.

To carry out its functions, it has an internal organization made up of the Inspection Unit.

7.1. Inspection Unit

7.1. to. Goals:

• Respond with great speed and promptness to complaints and reports submitted to
the Ministry of Education.

• Guarantee quality and excellence in serving the general public.

• Establish coordination, supervision and evaluation mechanisms for a rapid and timely
response to requests submitted to this Ministry.

7.1. b. Functions of the Inspection Unit

- Assist all officials in the educational sector and people in general who wish to file a
complaint or report within the Ministry of Education.

- Provide prompt solutions to cases, requests and complaints filed with the Ministry of
Education.

- Supervise and investigate administrative and teaching actions that are the subject of
a complaint or suspicion of irregularity.

- Give opinions on matters that are submitted to your consideration.

- Coordinate with the Human Resources Directorate and other National Directorates in
pertinent investigations.

- Provide continuous monitoring of cases that are dealt with in said unit.

- Execute the guidelines ordered by the Superior Office.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
INFORMATION AND
RELATIONS
PUBLIC
8 . NATIONAL DIRECTORATE OF INFORMATION AND PUBLIC RELATIONS

9 .to. Aim:

• Ensure the timely and effective dissemination of educational, civic and cultural
activities, propaganda and other activities and actions carried out by the Ministry of
Education at the central, provincial and local levels, through the different media of
social communication (radio, television and written press), in order to promote a
favorable public image of the institution, both to the user and to the community in
general, for the development of the country.

8.b. Functions of the National Directorate of Information and Public Relations:

- Plan and organize the information and dissemination tasks of the projects, programs
and plans that the Ministry of Education carries out in compliance with its functions.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Promote the development of activities aimed at achieving a favorable public image
and projection of the institution.

- Guarantee the registration and control of documentation, recording equipment,

photography, filming and other resources.

- Permanently advise the Superior Office and other departments of the institution on
matters related to social communication, public opinion, advertising and propaganda.

- Establish and develop outreach and representative strategies of the Ministry of

Education with the media, international organizations and other entities linked to the
sector in relation to related tasks and/or activities.

8.c. Powers of the National Director of Information and Public Relations:

- Plan, organize, coordinate, supervise and direct the development of information and
public relations activities carried out by the Directorate.

- Direct, coordinate and supervise actions aimed at disseminating the programs and
activities carried out in the Ministry of Education, through newsletters, press releases,
radio and television and other means at its disposal.

- Provide information to the general public, trade associations, representatives of the

media, public institutions and companies that request information regarding the
activities carried out by the Ministry of Education.

- Maintain permanent contact with public and private, national and foreign
organizations and social media, on matters of education and culture.

- Coordinate, plan and direct conferences and press conferences and other similar
events, when required by the Superior Office.

- Coordinate and supervise the preparation of the annual work plan and the budget of
the Management, according to the guidelines and guidelines of the Superior Office.

- Supervise and direct the preparation of technical and educational reports that are
required by Senior Management and the relevant activities of the Management.

- Participate in work meetings that are called by the Superior Office.

- Ensure discipline, attendance and compliance with the functions assigned to the
personnel under their charge.

8 .d. Coordination Relations of the National Directorate of Information and Public

Relations:

Vertical

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
It maintains a close vertical relationship upwards in a hierarchical line of coordination and
communication with the Higher Office, on which it depends administratively, in order to
establish political guidelines regarding information and dissemination of programs,
projects and activities, linked to the educational sector.

Diagonal
It has a diagonal coordination relationship with the National Directorate of Administration,
National Directorates, other Directorates and Departments, at the regional level with the
Regional Directorates, for the development of outreach programs.

Extra-institutional
It maintains extra-institutional coordination with the Press Office of the Presidency of the
Republic and other similar and related directorates of the public and private sectors, with
which it maintains constant communication and feedback on different aspects regarding
information and dissemination of activities.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

EXECUTIVE
ASSISTANC
E OFFICE

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
9 . EXECUTIVE ASSISTANCE OFFICE

10 .to. Aim:

• Assist and advise the Superior Office in coordination activities between administrative
units of the entity, national and international organizations, by assigning functions on
technical aspects based on policies and objectives of the Institution, in order to
achieve their execution with the effectiveness required by the Superior.

9.b. Functions of the Executive Assistance Office:

- Advise the Superior Office on the actions to follow and the decisions to be adopted in
the matters requested by it, in accordance with the policies and objectives of the
Institution.

- Participate in the coordination of commissions and work groups assigned by the

Superior Office.

- Prepare communications as a response for the consideration and signature of the

Superior Office, on matters entrusted to it.

- Maintain communication with management officials of the Institution, to obtain

information or execute the activities indicated by the Superior Office.

- Analyze the memoranda, notes, reports and other documents sent to you by the
Superior Office for your opinion.

- Attend high-level institutional meetings and prepare the necessary and requested
documentation.

- Represent the Higher Office of the institution in the Boards, Commissions, meetings
and official events that it determines.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
EXECUTIVE OF
PROGRAMS
SPECIALS
10 . EXECUTIVE DIRECTORATE OF SPECIAL PROGRAMS

11 .to. Goals:

• Achieve effective coordination of the special programs developed in the Ministry of

Education

• Contribute to the improvement of educational management, coordinate effective

participation at different levels of the educational system, sectors of civil society and
the State, as well as International Support Organizations.

10.b. Functions of the Executive Directorate of Special Programs

- Define and establish coordination mechanisms with the different Special Programs
that are developed at the institutional level.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 3

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Coordinate with the General Directorate of Education, matters concerning educational
management.

- Ensure adequate articulation between the different educational trends

(Environmental, Population and others) that are developed in the Ministry of
Education.

- Maintain effective communication with the Regional Education Directorates, to

support and strengthen the different technical and administrative actions that they
develop.

- Serve as a liaison of the Higher Office, with the Regional Directorates, National and
International Organizations and Non-Governmental Organizations.

- Monitor and evaluate the Plans and Programs developed by the Institution.

- Provide guidance and/or advice to the Higher Office and other departments of the
Institution, on the Programs executed by the Directorate.

10.c. Powers of the Director of the Executive Directorate of Special Programs:

- Answer queries regarding new educational trends that are submitted to your
consideration.

- Prepare executive reports on different institutional problems.

- Plan, coordinate and supervise the development of the different activities carried out
by new educational trends.

- Coordinate with the National Directorate of Educational Planning, the monitoring and
evaluation of the Institution's Operational Plan.

- Prepare and participate in the design of plans, projects and other studies that are
assigned by the Superior Office.

- Participate in the technical coordination of various activities of the entity with National
and International Organizations.

- Attend technical-administrative meetings at a high institutional level and prepare the

necessary documentation and that requested by the Higher Office.

- Represent the Higher Office of the entity in the Boards, Commissions and Official
Acts that it determines, inside and outside the country.

- Provide technical follow-up to projects that are coordinated at the Higher Office level
and that depend on the attention of other instances of the Institution.

- Collaborate with the Higher Office, in addressing technical-administrative problems

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 39

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
and situations that arise in the different Regional Directorates of Education.

- Other related tasks as provided by the Superior Office.

10 .d. Coordination relations of the Executive Directorate of Special Programs:

Vertical
Maintains a close vertical upward relationship in the hierarchical line of coordination and
communication with the Higher Office, on which it depends administratively.

Diagonal
It has a diagonal coordination relationship with the National Directorate of Environmental
Education, the Office of Education in Population and Human Development, the National
Directorate of Comprehensive Preventive Education, the Directorate of Student Affairs
and the National Directorate of Community Education and Parents, for the fulfillment of
the functions of the Directorate.

Extra-institutional
Maintains extra-institutional coordination with National and International Organizations
and Non-Governmental Organizations for the coordination of the different programs
executed in the Ministry of Education.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

DIRECTION OF
AUDIT
INTERNAL

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
11 . INTERNAL AUDIT DIRECTORATE

12 .to. Goals:

• Supervise that the economic resources available to the institution are managed
appropriately through compliance with the accounting standards and procedures
established by the Comptroller General of the Republic, as well as the Fiscal
Legislation established by it, the Ministry of Economy and Finance and other entities
that regulate the matter, in order to achieve good management of the assets and
funds of the Ministry of Education.

• Ensure compliance with the accounting systems and controls established in the
country's official schools and colleges, by supervising the use of their funds and
assets, in order to achieve adequate management of resources.

11.b. Functions of the Internal Audit Department:

- Ensure that the work of the technical staff is framed in the standards, principles and
procedures issued by the Comptroller General of the Republic and those of a general
nature that govern the profession of the Authorized Public Accountant.

- Permanently evaluate the operating systems, computerized systems and the internal
control processes incorporated into them.

- Provide appropriate recommendations to improve detected weaknesses, ensuring the

implementation of the recommendations.

- Coordinate the preparation of annual plans and audit reports, in the terms and
deadlines established by the corresponding regulations.

- Ensure that the members of the unit properly comply with their obligations through the
planning and execution of the audit work in accordance with the standards and
procedures applicable to the government environment.

- Ensure effective accountability for the appropriate use of State resources entrusted to
the Ministry of Education.

11.c. Powers of the Director of Internal Audit:

- Direct, coordinate and supervise the activities of the Directorate.

- Coordinate and supervise the preparation of the work plan and annual budget to be
carried out in the Directorate.

- Plan, organize, coordinate and supervise the annual audit program that will be
developed in the schools of the Republic.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Organize periodic reviews of accounting records, financial documents, special funds,
as well as carrying out cash counts.

- Provide guidance and technical advice to directors and accountants of the

Educational Campuses on the management and control of funds.

- Prepare and present financial reports that are requested by the higher level of the
activities carried out by Management.

- Ensure the discipline, attendance and performance of the personnel who work in the
Directorate.

- Participate in the preparation of the Management's work plan and annual budget.

- Organize, plan, direct and control the functions of the central and regional auditors
under their charge, in a technical, independent and professional manner.

- Carry out all other tasks and verification that are appropriate within the functional
framework of each public institution.

11 .d. Coordination Relations of the Internal Audit Department:

Vertical
It has a vertical coordination relationship upwards in a hierarchical line with the Superior
Office, on which it depends administratively.

Horizontal
Maintains an effective communication and horizontal coordination relationship with the
Audit Office of the Comptroller's Office in the Ministry of Education, in order to comply
with and enforce the standards, parameters and procedures established by the
Comptroller General's Office of the Republic in financial and general audit matters. .

Diagonal
It coordinates diagonally with the National Directorate of Administration, the National
Directorate of Finance and Institutional Development and with the other administrative
agencies and educational centers to advise on the management of funds, application of
accounting standards and procedures and subsequently the audit of their resources.

Extra-institutional
An extra-institutional coordination relationship is maintained with the Comptroller General
of the Republic, since it is linked to the work of the Internal Audit Office and they must
follow the guidelines and parameters stipulated to carry out the audit of the institution.

DISPATCH
SUPERIOR

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
PROGRAM OF
EDUCATION
BASIC
(MEDUCA – BANK
WORLD)
12 . BASIC EDUCATION PROGRAM (MEDUCA – WORLD BANK)

13 .to. Aim:

• Improve the quality of basic education, through the execution of plans and programs
that allow achieving greater reach of pre-primary education, through non-formal
community models, to low-income urban-marginal and rural areas at the national
level. national, in order to ensure education with efficiency and equity.

12.b. Functions of the Basic Education Program Office:

- Ensure the establishment and operation of the Project Administration Committee,

which will be made up of the Vice Minister of Education, the Project Coordinator,
General Director of Education and the heads of the units involved in the
implementation of the Project. project.

- Develop control strategies in the components and subcomponents that allow

generating the necessary information for the preparation of reports.

- Guide and approve the activities to be carried out in each component and
subcomponent.

- Design a financial administrative system, through the use of administrative and

financial procedures and techniques of the planned investment plan.

- Coordinate, streamline and control the distribution and use of financial resources,
based on priority activities.

- Submit proposals and recommendations related to the execution of the Program to

the Higher Office, which will take the pertinent measures, and to the Bank regarding
any situation that threatens the allocation of counterpart funds during the budget
process.

- Establish permanent communication with the Directorates of the Ministry of

Education, responsible for executing activities of the various components and the
entities involved in the execution of the Project, mainly the World Bank, Ministry of
Economy and Finance, Comptroller General of the Republic, Training Institute and
Use of Human Resources (IFARHU), Social Investment Fund (FIS).

- Support and evaluate the execution of the Educational Texts and Materials
subcomponent, in coordination with the Directorate of Curriculum and Educational
Technology.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Support and control the execution of the Computer Systems subcomponent, in
coordination with the National Directorate of Educational Computing.

- Support and promote the execution of the Initial Education subcomponent, in

coordination with the Initial Education Directorate.

- Coordinate and support the execution of the Infrastructure subcomponent, which is

executed through the FIS.

- Secure, provide and financially and administratively support line agencies according
to the conditions of the loan.

- Organize the annual review meetings of the execution of the Project, the PATS and
the mid-term review of the execution of the Project.

- Support in the preparation of the Annual Work Plan (PAT) of the Project and
participate in the periodic evaluation of the PAT, and the Corrective Action plan and
determine if the plans are being developed according to the schedule.

- Monitor that the project's work plans and activities respond to its objectives, through
indicators for monitoring objectives and financial operations.

- Organize and direct personnel programs, accounting, financial, budgetary control,

achievements and adjustments in the execution of the Project.

- Prepare and present to the World Bank and the Ministry of Education the annual
reports required by the Loan Agreement and those reasonably requested in relation
to the responsibilities derived from the execution of the Project.

- Advise and guide the different components and subcomponents in the execution of
scheduled activities.

- Execute processes for the acquisition of goods and services in the different
components and subcomponents.

12.c. Powers of the General Coordinator of the Basic Education Program:

- Participate in the preparation of the Project budget and the respective execution
reports.

- Submit timely requests for disbursement of the national counterpart to the National
Directorate of Finance and Institutional Development of the Ministry of Education, in
order to maintain the liquidity of the bank account established with national funds.

- Ensure compliance with the Loan Agreement and make recommendations that arise
from supervision missions.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Hold meetings according to the need with the different units responsible for the
execution of the project, evaluation and progress of the operational plans to promptly
solve possible difficulties that arise in their execution.

- Review and approve the programming and process of the tenders and Consulting
services of the Executing Units.

- Participate in the preparation of the Project report as agreed with the World Bank

- Act as counterpart to the Ministry of Missions of the World Bank in relation to the
preparation, coordination, supervision and other activities related to the Project.

- Perform other inherent functions to achieve efficient and effective execution of the
Basic Education Project.

- Establish and plan the organizational and functional structure of the Project Executing
office.

- Provide general guidelines and policies for the execution of the activities of the
components and subcomponents.

- Know and resolve the problems that make the execution of the Project difficult.

12 .d. Coordination Relations of the Basic Education Program:

Vertical
It has ascending vertical coordination relationships with the Higher Office with whom
close administrative ties are maintained in everything related to the execution and
advancement of the components and subcomponents that make up the World Bank
Program.

Horizontal
It has horizontal relationships with the IDB Education Program.

Diagonal
Maintains a diagonal coordination relationship with the National Directorates of
Curriculum and Educational Technology, National Directorate of Educational Planning,
General Directorate of Education and the National Directorate of Finance and
Institutional Development with the purpose of coordinating all technical and
administrative actions that expedite the development of each of the components and
subcomponents projected by the aforementioned program.

Likewise, a communication and coordination relationship is maintained with the Regional

Directorates of Education and with the School Directors, who are receiving technical
support (School Textbooks) from the World Bank.

Extra-institutional

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
A close relationship of communication and extra-institutional coordination is maintained
with the Ministry of Economy and Finance, Comptroller General of the Republic,
IFARHU, FIS, the headquarters of the World Bank with whom close links are established
in the execution of activities that make up the components and subcomponents of the
World Bank Program.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 4

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
13 . EXECUTING OFFICE OF THE EDUCATIONAL DEVELOPMENT PROJECT
(PRODE)

14 .to. Aim:

• Achieve the direction, orientation, supervision and evaluation of the technical-

pedagogical, administrative and financial aspects of the programs and activities that
are executed through the components of the ME-BID Educational Development
Project, through effective coordination with the Directorates of the Ministry, in order to
ensure the modernization and curricular transformation that is required to improve the
quality of the Panamanian Educational System.

13.b. Functions of the PRODE Executing Office:

- Define the policies, strategies and regulations that will allow directing, controlling,
supervising and evaluating the technical-pedagogical, administrative and financial
activities corresponding to the execution of the project.

- Prepare and present to the Inter-American Development Bank (IDB) all the technical,
administrative and financial documentation that allows compliance with the conditions
prior to disbursements agreed upon in the loan contract.

- Prepare and send to the Bank for authorization, according to the investment category,
detailed lists of goods and services that are acquired or contracted with program
resources, based on the determination of priority needs and the requirements raised
in the operational plans of each component and the administration of the Executing
Office.

- Ensure the organization, support and approval of the technical documentation

necessary for the performance of the acts and public procurement required by
PRODE, through compliance with the procedures established in the standards and
legal provisions in force, in order to ensure the quality of goods and services acquired
with program resources.

- Prepare the necessary documentation and carry out the pertinent procedures
according to the Bank's regulations, for the hiring of the consultants required
according to the established terms of reference.

- Design and implement a financial and accounting record system for the program,
which allows adequate control of the various operations to be carried out, both in
relation to IDB funds and the local contribution; in accordance with the standards
established by the Bank, by the Comptroller General of the Republic, and any other
generally accepted accounting principles that complement it.

- Prepare and present to the Bank the (definitive) Program Execution Plan, as well as
its progress reports.

- Request, duly documented and at regular intervals, loan disbursements from the IDB.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Ensure the achievement of the objectives of the Educational Development Project -
ME-BID.

- Ensure compliance with the rules and procedures established for the borrower in the
loan contract, in everything related to the execution of the PRODE-ME-BID.

- Prepare the annual work plans and the corresponding budget projects, which will be
processed by the Ministry of Education before the IDB.

- Coordinate with the curricular, technical and administrative departments of the

Ministry of Education, the activities planned within the framework of the PRODE-ME-
BID.

- Supervise and evaluate the execution of the operations contemplated in the

components of the Project with the purpose of ensuring the comprehensive
improvement and sustainability of the modernization of Panamanian education.

- Prepare reports related to the execution of the Project, in accordance with the rules
agreed upon with the IDB in this regard.

- Coordinate with the IDB the technical and administrative aspects related to
disbursement requests and acquisitions of goods and services financed with Project
funds.

- Establish and execute an information and disclosure policy for activities that warrant
publication.

- Plan and organize information and dissemination tasks regarding the activities carried
out in PRODE.

13.c. Powers of the General Director of the PRODE Executing Office:

- Direct, coordinate and supervise the activities carried out by the departments that
make up PRODE.

- Direct and coordinate periodic evaluations of the project.

- Direct and ensure compliance with the clauses of the loan agreement.

- Review and approve the quarterly reports that will be presented to the IDB.

- Approve and sign the requests for the agreed disbursements, with the required
frequency.

- Act as hierarchical superior of national and foreign personnel assigned to the project.

- Coordinate with the IDB, Ministry agencies and the rest of the educational sector, all
technical aspects related to project activities.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 5

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Resolve, jointly with the Ministry's authorities, conflicts of interpretation that may arise
from the development of the components.

- Approve and sign actions to comply with procurement processes, in accordance with
the procedures, agreed standards and current legal provisions.

- Permanently inform the Minister and the IDB of the progress of the project.

- Ensure exact compliance with the project activity schedule.

- Hold periodic control and evaluation meetings with the technicians in charge of the
project components and those responsible for the Ministry's curricular areas.

- Plan, organize the development of the activities that are going to be disseminated;
through the media, newsletters and press releases.

- Provide information to the public on issues of PRODE competence.

- Propose to the Minister the administrative and technical adjustments in the executing
units that are required for the optimal development of the components.

13.d. Coordination relations of the PRODE Executing Office:

Vertical
It coordinates vertically upwards in a hierarchical line with the Higher Office, on which it
depends administratively, and downwards hierarchically, it maintains a permanent
communication relationship with the Technical-Pedagogical Units, Technical
Administration and Advisory Committee, who administratively depend on that office.

Horizontal
Maintains an effective horizontal coordination and communication relationship with the
World Bank-ME Program office to unify criteria and guarantee compliance with the
institutional and educational strengthening activities that are developed to improve
educational modernization carried out by the Ministry of Education. , through the
contribution of both financing sources.

Diagonal
Coordinates diagonally with the National Directorate of Finance and Institutional
Development and with the Audit of the Comptroller's Office everything concerning the
budgetary and financial resources of the different funds it manages.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 5

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Likewise, it coordinates diagonally with the National Directorate of Legal Advice
regarding the documentation of contracts and legal consultations.

It also maintains a relationship of coordination and diagonal communication with the

Curricular Areas and other departments of the Ministry, regarding the development of the
components that make up the PRODE that allow the best development of the
programmed activities.

Extra-institutional
It has extra-institutional relations with the Inter-American Development Bank (IDB), with
which it coordinates aspects related to resources and processing of administrative
actions.

Likewise, it maintains extra-institutional coordination with the Audit Office of the

Comptroller's Office and representative in the Ministry, regarding the processing of
financial commitments, service contracting and acquisitions, among other administrative
actions.

To fulfill its functions, it has an internal organization made up of the Technical-

Pedagogical Units, Technical Administration Units and the Advisory Committee.

13.1. Technical-Pedagogical Unit

13.1. to. Aim:

• Ensure the coordination and operational interaction of the essential components of the
project, in order to achieve the coherence of its activities and that these are carried
out in accordance with the objectives, goals and execution schedule provided for in
the PRODE.

13.1. b. Functions of the Technical-Pedagogical Unit:

- Provide advice and guidance to the specialists who manage each component in the
execution of their technical activities.

- Formulate and apply an operational coordination system with the units that make up
the Program Execution Office.

- Provide the Technical Administration Unit with due advance notice, all the technical
documentation necessary for the contracting of the consultancies and acquisitions
required in each component, with the purpose of guaranteeing compliance with the
work programs and operational plans of the Technical areas. Pedagogical.

- Ensure, through effective coordination and monitoring, that the Unit manages
expeditiously, the selection and hiring of the specialists required for the

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
consultancies, as well as planned acquisitions, for the efficient development of the
components' activities.

- Control and evaluate the monthly and final reports of each Consulting carried out in
each component.

- Present periodic reports to the Director of the Executing Office on the progress of the
components of the program coordinated by the Department.

13.1. c. Powers of the Head of the Technical-Pedagogical Unit:

- Guide the development of the work programs and operational plans of the Unit, as
well as the area specialists at the service of the project.

- Establish technical coordination between area specialists within the Executing Office
so as to ensure the continuity of the objectives, goals and schedules established for
the execution of the project.

- Participate in the selection, contracting and evaluation of the consultancies planned

within the components.

- Participate in the processing of acquisitions required by each component in

consultation with the Technical Administration Unit.

- Detect problems that may interfere with the proper execution of the components and
propose corrective measures.

- Coordinate with the Advisory Committee the effective development of the

components' activities.

- Prepare and periodically present reports on the progress of the components and the
work carried out by the Technical-Pedagogical Unit.

- Approve the periodic mission progress reports of the individual consultants and
consulting firms serving the project and coordinate the payment of the consultants
with the head of administration.

- Holds periodic meetings with the Heads that make up the PRODE to evaluate
compliance with the activities carried out in the executing office.

13.1. d. Coordination Relations of the Technical-Pedagogical Unit:

Vertical
Coordinates vertically in an ascending manner in a hierarchical line with the Director, to
whom he/she reports administratively.

Horizontal

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Maintains an effective horizontal coordination and communication relationship with the
Technical Administration Unit, with which it coordinates aspects related to the hiring of
consultants, management of financial resources for the attention of activities and
payments of contracts and/or acquisition of goods, and with the Advisory Committee. in
everything related to Consultants.

Diagonal
Maintains an effective coordination, communication and information relationship with the
Departments responsible for the development of the different components and with the
Administrative Department with which it coordinates the publication of National and
International consulting vacancies.

Extra-institutional
Maintains coordination relations with the Social Development specialists of the Inter-
American Development Bank (IDB).

13.2. Technical Administration Unit

13.2. to. Aim:

• Ensure the efficient administration of the project resource from the counterpart funds
and IDB loans, as well as the effective processing and control of administrative
matters of human resources and accounting records, in order to provide the
specialists of each area the logistical and financial support required for the effective
operation of the project.

13.2. c. Functions of the Technical Administration Unit:

- Manage and control the finances, administrative processes, human resources,

accounting and payments of the project.

- Manage the timely acquisition of the goods and services necessary to fulfill the
programs and activities carried out in the project.

- Ensure that acquisitions, expenses, payments, supplies and services are carried out
in accordance with the conditions established in the Loan Agreement; as well as the
laws and regulations established by the Comptroller General and the Ministry of
Finance and Treasury.

- Timely attend to the Hiring services of National International Consultants, salary

payments, travel expenses and other administrative actions of the personnel that are
required for the proper functioning of the Project, based on the needs raised in each
schedule of Project activities.

- Ensure the registration and systematization of the financial and accounting aspects of
the program operations, both in relation to the loan funds and the contributions
granted by the Central Government.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Maintain effective coordination and communication with those responsible for each
component, on the procedures to follow for the attention of administrative activities
and financial commitments, necessary for compliance with the plans established in
each work schedule.

- Timely process disbursement requests to the IDB and national contributions to the
competent authorities.

- Instruct, supervise and carry out the procurement and quality control procedures for
the goods and services contemplated in the project.

- Ensure that permanent auditing of loan accounts and funds is carried out.

- Be the link with external audits, in order to guide matters related to budget execution.

13.2. c. Powers of the Head of the Technical Administration Unit:

- Collaborate in the recruitment and hiring of national and international consulting

services.

- Design and implement internal control measures (forms, records) that ensure
compliance with the rules and procedures established for the proper use of project
resources.

- Collaborate in the processes of acquiring goods and services to guarantee

compliance with the programs and activities carried out in the PRODE.

- Support in the preparation of the Operational Plan and project reports.

- Organize and keep updated the registry of national and international suppliers of the
Project and the inventory system of goods acquired by the project.

- Supervise and collaborate in financial and accounting activities of the project.

- Verify that the internal and external information systems are functional and efficient to
attend to the administrative activities and financial commitments necessary to comply
with the established work plans.

- Coordinate and monitor the timely attention of national and international contracting
services, salary payments, travel expenses and other administrative actions of the
personnel that are required for the proper functioning of the activities and needs
raised in the schedule.

- Write letters and/or memoranda instructed by the General Director of the Project.

- Receive, verify, channel, process and monitor all activities and/or documents sent by
the General Director for the corresponding process.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Sign quote table, purchase orders, payment order, check authorization, direct
accounts, fuel authorization and memorandum.

- Hold periodic meetings with the personnel under your charge to evaluate the
development of activities, make improvements that contribute to the good
management of PRODE.

- 3.2.d. Coordination Relations of the Technical Administration Unit:

Vertical
Coordinates vertically in an ascending manner in a hierarchical line with the Director of
PRODE, to whom he/she reports administratively.

Horizontal
Maintains an effective horizontal coordination and communication relationship with the
Technical-Pedagogical Unit, with which it coordinates aspects related to the hiring and
payment of human resources.

Diagonal
It has a diagonal relationship with the curricular areas and those other departments of
the Ministry that have participation in the development of the different components of
PRODE.

Extra-institutional
It has extra-institutional relationships with the Social Development Specialists of the
Inter-American Development Bank (IDB).

- 3.3. Advisory Committee

13.3. to. Aim:

• Coordinate the interrelation that must occur between the components of the Project,
through periodic meetings, in order to evaluate achievements and difficulties that
each one achieves or confronts, for the improvement of educational performance and
the operational efficiency of the educational system.

13.3. b. Functions of the Advisory Committee:

- Adapt among all Consultants the work developed for each component and component
line, so that there is integration between them.

- Schedule periodic meetings with the executors of each component, in order to know
the progress and achievements obtained in a certain period of time, as well as
expose difficulties faced, to together find solutions.

- Request the reports corresponding to the execution of each component in order to

evaluate it and give it due follow-up.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Coordinate with the executors of each component, the development of their activities,
in order to contribute to the achievement of the goals they must achieve.

- Present periodic reports to the Project Director on the coordination, progress and
difficulties that arise in the execution of the project components, in order to keep him
informed about its development.

13.3. c. Coordination Relations of the Advisory Committee:

Vertical
Coordinates vertically in an ascending manner in a hierarchical line with the Director of
PRODE, to whom he/she reports administratively.

Diagonal
Maintains a permanent coordination and communication relationship with the Technical
Unit –
Pedagogical in terms of the execution of the components.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 5

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
14 . NATIONAL DIRECTORATE OF SCHOOL NUTRITION AND HEALTH

15 .to. Aim:

• Contribute to improving the nutritional and health status of the Panamanian school
population, through the development of related programs and projects that complement
food needs, maintain health and contribute to the teaching-learning process.

14.b. Functions of the National Directorate of School Nutrition and Health:

- Promote the development of activities that promote food and nutritional education
programs.

- Plan, coordinate, promote and execute actions aimed at improving the nutritional and
health status of the school population, through the development of food and
agronutritional projects in general, at the level of educational centers in the country.

- Maintain effective coordination with higher levels, institutions' departments and other
public and non-governmental entities, as well as international organizations linked to the
area of school nutrition and health.

- Regulate the operation of school cafeterias and places where food is sold, through the
formalization of the necessary administrative procedures and controls; in order to
guarantee the effective distribution of food and nutritional resources to the student
population.

- Supervise, evaluate and monitor the execution and development of all agro-industrial and
health projects and programs in the country, in order to guarantee the quality of the
service provided.

- Formulate the annual operating budget for each of the programs executed by this
Directorate, in order to achieve the incorporation of these needs into the general budget
of the Institution.

- Carry out training and updating actions for the personnel responsible for the food,
agronutritional and school health programs.

- Formulate the diagnosis of the nutritional situation of students at the national level.

- Carry out research on nutritional levels related to the situation of the school population.

- Provide technical advice to all instances for the operation of the School Nutrition and
Health program.

14.c. Powers of the National Director of School Nutrition and Health:

- Plan, organize, supervise and evaluate the development of the activities, programs and
projects carried out by the Management.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 6

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Coordinate, supervise and evaluate the development of the feeding program and
agronutritional projects in general.

- Coordinate and supervise the different school nutrition and health programs, which are
carried out in the Regional Directorates.

- Supervise the preparation of the budget for each of the programs executed by the
Directorate and ensure its proper support to achieve financing at the national and
international level.

- Coordinate the relationship with international organizations, institutions and agencies

linked to this Directorate, in the development of agreements, conventions and work
commissions.

- Participate in meetings and work commissions held at a higher level.

- Present to higher authorities periodic information on the progress of the activities carried
out by the Directorate.

- Coordinate with the administrative units involved, the purchase of food necessary for the
execution of the different programs carried out by the Directorate.

- Ensure the discipline, attendance and performance of the technical and administrative
staff who work in your Management.

- Hold periodic meetings with the personnel under your charge, to schedule, evaluate and
improve actions that contribute to the effective and efficient performance of agreements,
agreements and work commissions.

- Participate in meetings and work commissions held at a higher level.

- Prepare and send executive reports required by higher authorities.

- Ensure timely compliance with the programs, projects and activities carried out by the
Management.

- Prepare the projects that the Directorate will execute and ensure their proper support to
achieve financing at the national and international level.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 6

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
14.d. Coordination Relations of the National Directorate of School Nutrition and Health:

Vertical
It has direct relations of communication and vertical coordination in an ascending
manner with the Higher Office, to whom it depends hierarchically and from whom precise
instructions are received.

Horizontal
Maintains a communication and horizontal coordination relationship with the Directorate
of Comprehensive Preventive Education in relation to the execution of educational
policies that promote a healthy lifestyle, as well as the development of values and
attitudes in the school population.

Diagonal
Diagonal communication and coordination relationship is maintained with the General
Directorate, Parents, Comprehensive Preventive, Environmental and the Population
Office in relation to the execution of educational policies that promote a healthy lifestyle,
development of values and attitudes. in the school population; with the National
Directorate of Finance and Institutional Development and Administration, regarding
financial support for the execution of the programs it executes. In the same way with the
rest of the National Directorates and their administrative dependencies. Likewise with the
Regional Directorates with whom the development of programs and projects at the
national level is coordinated.

Extra-institutional
Extra-institutional coordination and communication relations are maintained for the
development of School Health and Nutrition Programs and Projects with: Ministry of
Health, Agricultural Development, Ministry of Economy and Finance and other
governmental and non-governmental agencies, national and international, for
development. of the programs executed by this Directorate.

To carry out its functions, it has an internal organization made up of the Departments of
Nutritional Food Education and School Health.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 6

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 6

DEVELOPMENT
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
15 . NATIONAL DIRECTORATE OF ADMINISTRATION

16 .to. Aim:

• Ensure the proper execution of administrative services, materials, equipment, supplies,

transportation, security, etc., for all departments of the Ministry of Education, in an
effective and rational manner in order to achieve timely and efficient compliance with the
programmed actions. at the institutional level.

15.b. Functions of the National Directorate of Administration:

- Coordinate actions with other entities involved in the execution of the Land Legalization
Program.

- Coordinate and authorize quickly and efficiently the processing of contracts (lease,
supplies and others) requested through each executing unit, with the purpose of
complying with budget execution at the central and regional level.

- Guide and advise the Minister, Vice Minister and other departments of the institution on
the development of administrative actions, with the purpose of complying with the
activities programmed within each administrative unit of the Ministry of Education.

- Plan, organize, coordinate and reorient, together with the departments that make up the
administrative scheme, all administrative activities, through periodic meetings to evaluate
possible delays in administrative processes.

- Approve and control tax exemptions concerning requests for furniture, equipment and
materials presented by colleges and universities.

- Timely integrate the inclusion of items and adjustments in the budget and thus process
Contract Projects quickly.

- Ensure the delivery to all departments of the Ministry of Education and to the Regional
Warehouses of materials, furniture, equipment and spare parts, so that they can
adequately carry out their work.

- Execute and monitor the activities of preparing payrolls, incorporating discounts,

recording and controlling payment to teaching, administrative and retired staff.

- Facilitate transportation services, reproduction of documents, cleaning of offices and

messaging for all National and General Directorates.

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- Evaluate the queries linked to the activities formulated by the Ministry's departments and
other organizations, related to the administrative actions that are the responsibility of the
Directorate.

- Guarantee the security of the properties, facilities and belongings of the Ministry, through
the application of internal regulations in this matter.

15.c. Powers of the National Director of Administration:

- Direct, coordinate and control the administrative services carried out by its departments
for the timely and efficient fulfillment of scheduled activities.

- Advise the Minister, Vice Minister, Directors and Heads of Department, on the
administrative actions carried out in the Ministry of Education.

- Study and analyze the requirements for services, materials, equipment and other
operating expenses sent by the different administrative units of the institution, for
approval.

- Impart technical criteria to the Directors and Heads of Departments under their charge,
which allow them to prepare work plans, determine the priorities, expenses and goals of
the projects and activities they carry out.

- Direct and coordinate the planning and application of institutional security methods and
practices.

- Direct and coordinate the preparation of the budget and annual work plan of the
Directorate.

- Respond to queries and claims related to activities that are the responsibility of the
Administration Department.

- Present reports on the relevant activities of the Management.

- Ensure the updating and registration of inventories of movable and immovable property
of the Ministry of Education.

15.d. Coordination Relations of the National Directorate of Administration:

Vertical
It is coordinated vertically upwards in a hierarchical line with the Superior Office, on which it
depends hierarchically. Going down hierarchically, it maintains a permanent communication
relationship with the Departments of Assets, Payrolls, Purchasing, Correspondence and
Archives, Storage Center, General Services and the Educational Printing Center, who
administratively depend on this Directorate.

Horizontal

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Maintains a coordination and horizontal communication relationship with the National
Human Resources Directorate in relation to all personnel actions and other activities
(contracting of professional services) entrusted to the Superior Office.

Diagonal
It has a coordination and diagonal communication relationship in its area of specialty, at a
central level with the National Directorate of School Nutrition and Health, other National
Directorates and their Departments; at the regional level with the Regional Directorates and
at the local level with the Directors of Educational Centers, so that all administrative actions
that guarantee compliance with all activities, programs and projects are carried out in a
timely manner.

To carry out its functions, it has an internal organization made up of the Departments of:
Assets, Payrolls, Purchasing, Correspondence and Archives, Storage Center, General
Services and the Educational Printing Center.

15.1. Payroll Department

15.1. to. Aim:

• Achieve the streamlining of the movements of payrolls for salary, vacations, thirteenth
month, additional compensation and others, of the personnel who work in the institution;
for the purpose of issuing payments in a timely and effective manner.

15.1. b. Functions of the Payroll Department:

- Ensure the incorporation of biweekly adjustments to the payrolls, caused by personnel

actions and the application of disciplinary sanctions, which are generated through
Resolutions, Decrees, Resolutions, Contracts and others.

- Keep the database of the Institution's payroll structure updated, by recording and
controlling the adjustments generated by personnel actions, in order to generate
payments effectively and efficiently.

- Plan, the preparation of additional forms, to carry out payment processes that are made
outside the regular system (structure, form, discounts); cover salaries that have been
declared expired and others.

- Carry out, with due foresight, a selective verification of the bonuses, promotions and
permanence, which are generated annually in the institution, with the purpose of
ensuring the fair recognition of the emolument to which each teacher is entitled
according to the Law.

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- Establish a system that guarantees the registration and control of the salary earned by
the personnel who work in the institution in terms of base salary, bonuses, economic
incentives for performance and others.

- Organize and monitor the distribution of salary checks corresponding to in-service and
retired personnel of the Ministry of Education, to ensure timely payment at the national
level.

- Ensure the custody and processing of check refunds to the National Treasury.

- Maintain expeditious communication with the Comptroller General of the Republic and
the Social Security Fund, which guarantees the issuance and delivery of all checks for in-
service and retired officials of the Ministry of Education.

- Receive and respond to requests and complaints from all officials of the Institution.

- Perform any other function indicated by the Ministry's regulations.

15.1. c. Powers of the Head of the Payroll Department:

- Direct, coordinate and supervise the tasks inherent in the preparation and verification of
salary sheets, discounts, employer commitments and others.

- Recommend, review and approve the calculations of the different forms, Income Tax,
Educational Insurance, quarterly payment form to the Social Security Fund, for employer
obligations, request for types of discounts that are processed to the personnel of the
institution.

- Coordinate with the administrative bodies involved, actions to obtain the start and/or
cessation of work of the institution's staff to achieve a timely incorporation or elimination
of the respective payroll.

- Monitor and supervise that discounts made to officials are made for reasons of function
in disciplinary cases.

- Supervise and evaluate the prior verification of bonuses, promotions and permanence
that are processed annually, to verify the accuracy of the recognition and make the
corresponding adjustments if necessary.

- Coordinate and supervise the custody, delivery and registration of all checks that are
received in the department or those that will be returned to the National Treasury.

- Guide and advise department personnel on aspects related to the procedures carried out
by the department.

- Hold meetings with department personnel to evaluate the progress and difficulties
encountered in the activities carried out and establish the necessary correctives or

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adjustments.

- Present the needs of your department to achieve their integration into the budget of your
Management.

- Ensure the discipline of the personnel who work in the department.

- Present the information required for the preparation of reports on the relevant activities of
the department.

- Other work assigned by the Director and/or Deputy Director.

15.1. d. Coordination relations of the Payroll Department:

Vertical
It maintains direct relations with the National Directorate of Administration, from which it
depends hierarchically and receives precise instructions and downwards, with the Payments
Section.

Diagonal
It has links with the departments of Personnel Control, Reception, Personnel Registration
and Archive, Administration of the Teaching Career and Organization of Administrative
Personnel of the National Directorate of Human Resources in terms of personnel actions.
Likewise, it maintains relations with all National Directorates and other administrative
agencies, the Regional Directorates regarding the preparation of payrolls and the distribution
of payment checks.

Extra-institutional
Maintains extra-institutional relations with the Comptroller General of the Republic regarding
the preparation of payroll checks, the Social Security Fund, and the Ministry of Economy
and Finance.

15.1.1. Payment Office

15.1.2. to. Aim:

• Provide the service of custody and timely delivery of checks for the payment of salaries to
officials and retirees of the Ministry of Education.

15.1.1. b. Functions of the Payments Office:

- Organize and monitor the distribution of salary checks corresponding to in-service and
retired personnel of the Ministry of Education, to ensure timely payment at the national
level.

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- Ensure the custody and processing of check refunds to the National Treasury.

- Maintain expeditious communication with the Comptroller General of the Republic and
the Social Security Fund, which guarantees the issuance and delivery of all checks for in-
service and retired officials of the Ministry of Education.

- Receive and respond to requests and complaints from all officials of the Institution.

15.2. General Services Department

15.2. to. Aim:

• Ensure the necessary support for the efficient development of communication, security,
cleaning, transportation and fuel services, in addition to the reproduction of institutional
documents and maintenance and repair of the infrastructure of the Ministry's central
plant, through agile and timely attention to requests; in order to achieve continuous
improvement in the provision of administrative services.

15.2. b. Functions of the General Services Department:

- Monitor and supervise activities related to communication services (central and

telephone system).

- Assign and monitor the adequate and effective operation of the cleaning service in the
different areas and offices.

- Provide the reproduction service of official documents, through a photocopier or

mimeograph machine.

- Supply and carry out daily control of the transportation and fuel service for the timely and
effective fulfillment of the activities of the administrative units of the central plant of the
Ministry.

- Authorize and provide repair services for central plant rolling equipment.

- Establish a system of records, controls and files that guarantee the functioning of the
department.

- Present monthly reports on the work carried out, with the purpose of supporting the
development of their activities and/or tasks.

- Organize and attend to requests for repairs and maintenance of typewriters, reproduction
machines, adding machines, calculators and others.

15.2. c. Powers of the Head of General Services:

- Direct, coordinate and supervise the activities that the department will carry out.

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- Ensure that transportation, cleaning, reproduction, and facility security services are
provided with the necessary efficiency, according to established standards and
procedures.

- Maintain adequate coordination mechanisms on aspects related to the provision of

services provided by the department.

- Process with the corresponding administrative unit the requirements for personnel,
materials, equipment, tools and others that are necessary for the provision of services.

- Evaluate the regulations and procedures used to provide assigned services and make
recommendations to your superior so that the necessary corrections are made.

- Review, verify and approve all department documents and reports.

- Prepare reports on relevant activities carried out by the department.

- Participate in the preparation of the department's work plan and annual budget.

- Ensure the performance and discipline of the personnel who work in the department.

15.2. d. Coordination relations of the Department of General Services:

Vertical
Upward vertical coordination is maintained with the National Directorate of Administration to
whom it depends hierarchically, with whom a close working relationship is maintained to
achieve efficient development of its functions. Downwards, with the Sections of:
Maintenance, Security, Telephone Services and Workshop.

Diagonal
It has a diagonal communication and coordination relationship with the different
Departments and National Directorates that make up the central plant, regarding the
logistical and administrative support they need to fulfill the tasks and/or activities.

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15.2.1. Maintenance Section

15.2.2. to. Aim:

• Provide an adequate repair and maintenance service for the infrastructure of the Central
Plant of the Ministry of Education, in order to preserve its physical condition and offer
officials an adequate work environment.

15.2.1. b. Functions of the Maintenance Section:

- Respond quickly and in a timely manner to requests for repair and maintenance of the
infrastructure of the Ministry's headquarters.

- Keep track of the material requested and used to carry out the repair and maintenance
work performed.

15.2.2. Security Section

15.2.3. to. Aim:

• Ensure the security of the facilities of the Ministry of Education, through strict surveillance,
in order to ensure the integrity of state property and the officials who work on its property.

15.2.2. b. Functions of the Security Office:

- Preserve and maintain the security systems of institutional facilities, through a permanent
surveillance program that guarantees that assets owned by the Ministry of Education are
being protected.

15.2.3. Telephone Services Section

15.2.4. to. Aim:

• Ensure adequate installation and repair service for the telephone system in all
administrative units of the Ministry, so that effective communication occurs.

15.2.3. b. Functions of the Telephone Services Section

- Respond to requests for the installation of new telephone lines or maintenance of existing
ones.

- Verify the proper functioning of telephone exchanges, faxes and telephones.

15.2.4. Workshop Section

15.2.5. to. Aim:

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• Provide an adequate repair and maintenance service for the entire vehicle fleet assigned
to the central plant of the Ministry of Education, so that it can provide an efficient
transportation service to the Institution's officials to carry out their daily activities.

15.2.6. b. Functions of the Telephone Services Section:

- Quickly and timely process maintenance and repair requests for vehicles assigned to the
central plant.

- Maintain strict control of oil and lubricant requests to the Storage Center, for workshop
use.

15.3. Purchasing department

15.3. to. Aim:

• Achieve adequate participation in the acquisition of goods and services required by the
administrative units of the Ministry of Education, through the application of the standards
established in current legislation, in order to timely supply all the Administrative Units of
the Ministry of Education.

15.3. b. Purchasing Department Functions:

- Schedule public events for minor purchases, Request for Prices and Public Tender.

- Formulate the technical specifications in coordination with the requesting units and
achieve the preparation of the specifications, based on the requests for Goods and
Services presented, so that they serve as a basis for public acts.

- Control and monitor the processing involved in the purchasing process (requests until the
acquisition of the good and/or service and Purchase Order in the warehouses)
guaranteeing the delivery of these goods to the administrative units to achieve the
proposed objectives.

- Communicate to the requesting units the need to present, with due advance notice, the
requirements for events, seminars, workshops, etc., with the purpose of avoiding
inconveniences in carrying them out.

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- Present reports on the activities carried out throughout the process of acquiring
institutional goods and/or services.

- Verify that the services, materials, goods and equipment purchased comply with the
established specifications and with proper delivery to the Storage Center.

- Coordinate with the Budget Department, activities related to the availability of budget
items for the acquisition of goods and services.

- Prepare and keep the Technical Specifications Manual updated with the participation of
the executing units in the supply process.

- Establish the programming for the acquisition of materials, goods and services,
according to the needs presented by the executing units.

15.3. c. Powers of the Head of the Purchasing Department:

- Direct the preparation of the specifications in coordination with the administrative units.

- Participate in public events and approval meetings with contractors.

- Ensure the discipline, attendance and performance of the personnel who work in the
Department.

- Direct and control the institutional purchasing process (requests until the acquisition of
goods and/or services and Purchase Order in the Warehouses).
- Schedule purchases of materials and equipment based on the guidelines given by your
superior and the availability of budget items.

- Supervise compliance in the processing of requests for goods and services received in
the Department, ensuring the continuity of institutional plans and programs.

- Participate in the preparation of the Department's annual work plan and budget.

- Prepare reports on the activities carried out by the Department.

- Monitor and verify quote tables for all purchases and petty cash.

- Review petty cash reports and reimbursements.

- 5.3.d. Purchasing Department Coordination Relations:

Vertical
Coordinate vertically in an ascending manner with the National Directorate of Administration,
on which it depends administratively.

Diagonal

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It has a diagonal coordination relationship with each and every one of the Administrative
Units of the Ministry of Education, regarding the request for the acquisition of goods and
services, to clarify and verify the details of the requested purchases.

Extra-institutional
It maintains an extra-institutional relationship with the Supervision Office of the Comptroller
General of the Republic, as inspector of state purchases and in the participation of Public
Bids, ensuring transparency in public acts.

- 5.4. Department of Correspondence and Archives

15.4. to. Aim:

• Present document management services, through an effective control, reference and

distribution system that allows maintaining and safeguarding active correspondence and
inactive files and achieving effective communication at the institutional level.

15.4. b. Functions of the Correspondence and Archives Department:

- Receive, register, control and distribute internally and externally the Ministry's
documentation that enters and leaves daily, for its respective processing in the
competent authorities.

- Provide an effective and timely reference, information and consultation service to officials
of the Ministry of documentation that is channeled internally and externally to monitor the
process at an inter-institutional and extra-institutional level.

- Maintain and control the movement of administrative documents or personnel actions

that are processed in the institution, to streamline their processes and provide timely
responses to the situation of the procedure to the immediate superior or official who
requests it.

- Coordinate, organize and control the activities of the internal messaging service in the
different areas and offices of the Ministry of Education.

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- Sort, select, classify, summarize, consolidate and archive the necessary documentation,
coming from the different agencies that make up the Ministry of Education to properly
ensure correspondence.
- Promote the installation of an electronic system for the storage of existing documentation
in inactive files, which allows the design and capture of the most relevant information.

- Maintain an institutional registration, control and archiving system that guarantees the
document processing and custody service.

15.4. c. Powers of the Head of the Correspondence and Archives Department:

- Direct, coordinate and supervise the activities carried out by the department.

- Direct and coordinate the preparation of the report of the relevant activities carried out by
the department.

- Prepare the department's work plan and annual budget.

- Ensure the attendance, discipline and performance of the personnel under their
responsibility.

- Advise work areas, specifically with the personnel in charge of processing and filing the
coding of documents, in order to guarantee the flow of information that allows rapid and
effective communication.

- Absolve claims or queries related to the Ministry's files in custody for information or
veracity of any fact.

- Maintain adequate coordination and communication relationships with the departments

of the Ministry of Education, on aspects related to the provision of services provided by
the department.

15.4. d. Coordination relations of the Department of Correspondence and Archives:

Vertical
It has upward operational links vertically in the hierarchical line, with the National Directorate
of Administration on which it administratively depends, to achieve an effective
communication service through approved resources and procedures.

Horizontal
It has a horizontal relationship with all the departments that make up the Directorate.

Diagonal
It has diagonal coordination and communication relationships with administrative units of the
central offices and dependencies of the Ministry, regarding consultations and

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references of active documents, as well as support in messaging and advice on
administrative files.

Extra-institutional
Coordination and communication is maintained with the baggage hauling companies (land
and areas) to guarantee dispatch regarding the exit and entry of documentation.

15.5. Storage Center

15.5. to. Aim:

• Support the Administration Department, in the timely delivery of the goods required by the
different Administrative Units and Regional Directorates, through the application of
internal control mechanisms, considering aspects such as receipt, storage, custody and
distribution on a permanent basis, with the assigned human, material and financial
resources, with the purpose of contributing to the efficient development of the programs
and activities of the executing units, which allows them to adequately carry out their
functions.

15.5. b. Storage Center Functions:

- Coordinate the reception, storage, custody and distribution of materials, furniture,

equipment, spare parts and lubricants, so that their delivery at the central and regional
level is carried out expeditiously to all instances of the Ministry.

- Ensure the accuracy of the inventories of materials, furniture, equipment, spare parts and
lubricants, acquired by the Institution through purchases or donations.

- Coordinate with the Administrative Directorate and the Regional Directorates, the
preparation of the consolidated needs for materials, supplies and equipment for
institutional purchases, in order to achieve savings in these purchases and supply all the
administrative units of the Ministry, at the central level as well as to Regional
Warehouses.

- Coordinate, together with the Administrative Management, the purchase of materials,

furniture, equipment, spare parts and lubricants.

- Coordinate the preparation of reports that reflect the inventory and management of
materials, furniture, equipment, spare parts and lubricants, in order to keep the
Accounting Department informed, for the purposes of the corresponding accounting
records.

15.5. c. Powers of the Storage Center Coordinator:

- Plan, coordinate, direct and supervise all reception, storage, custody, distribution and
transfer activities of materials, furniture, equipment, spare parts and lubricants that are
acquired or donated to the Ministry of Education.

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- Ensure that an adequate inventory level is maintained in the Warehouses, to avoid
stockouts.

- Coordinate with the Regional Warehouses, the delivery of materials, equipment and
supplies for equipment, repair and maintenance, to satisfy the needs of both the
Administrative Units and the Educational Centers.

- Coordinate at the national level, through the Regional Directorates, the delivery of
construction materials and repaired school chairs.

- Direct and coordinate the preparation of the inventory and materials management report.

- Meet the needs of materials, supplies and equipment for the maintenance of the
infrastructure of the Ministry's Headquarters.

- Coordinate and supervise visits to Regional Warehouses, with the purpose of verifying
the conditions and inventory of each Warehouse.

- Plan, coordinate, direct and supervise the technical-administrative activities carried out
by the administrative units of the Center.

- Guide and coordinate the preparation of the needs plan for materials, equipment and
furniture for the facilities of the Ministry of Education.

- Ensure the performance and discipline of the personnel who work in the Storage and
Maintenance Center.

- Direct and coordinate the preparation of the report on the relevant activities carried out
by the Center.

- Direct the preparation of the preliminary draft budget of your Administrative Unit.

15.5. d. Storage Center coordination relationships:

Vertical
The Storage Center coordinates vertically in an ascending manner with the National
Directorate of Administration, to whom it depends hierarchically and with whom it maintains
a close working relationship to achieve tasks and activities.

Diagonal
The Storage Center maintains an internal coordination relationship with each and every one
of the Administrative Units of the Central Plant of the Ministry and the Regional Directorates,
regarding the delivery of the goods they require for the efficient development of their
respective responsibilities.

Extra-institutional

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The Storage Center maintains an external coordination relationship with all suppliers, with
whom the Ministry carries out commercial transactions for the acquisition of materials and
supplies. Likewise with other State agencies, to give and/or receive support and constantly
with the Comptroller General of the Republic.

15.6. Educational Printing Center

15.6. to. Aim:

• Achieve the timely development of the printing service at the institutional level, through the
reproduction and binding of texts, guides and teaching materials; in order to effectively
and efficiently carry out the teaching and administrative tasks of the Ministry of
Education.

15.6. b. Functions of the Educational Printing Center:

- Plan and control the printing of all types of documents for administrative and academic
use (texts, guides and teaching materials), which are required at the institutional level.

- Schedule and adjust the budget allocations required to ensure the completion of printing
jobs for materials and texts.

- Facilitate and organize the edition of educational works for government entities linked to
the education sector, charitable associations, universities, churches, community boards
and others.

- Maintain all raw materials and equipment assigned to carry out their tasks and activities
in proper custody.

15.6. c. Powers of the Head of the Educational Printing Center:

- Direct, coordinate and supervise the activities carried out in the Educational Printing
Center.

- Prepare for the National Directorate of Administration the budget and the annual work
plan to be executed by the Center.

- Promote changes or improvements in the technical and administrative processes that

guarantee the operational functioning of the administrative unit.

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- Instruct section heads on the finishing specifications that must be met for the work
assigned to them.

- Authorize the execution of printing jobs and supervise that they are carried out in
compliance with the defined quality requirements and the established procedures and
security measures.

- Guide the institution's officials on the dimensions, type and quantity of necessary
material, cost and other aspects related to the reproduction of the documents they
request.

- Evaluate production costs per work, printed and reproduced material respectively.

- Ensure the appropriate use, conservation of materials, maintenance and repair of the
machine and equipment installed in the Center.

- Ensure the discipline, attendance and performance of the personnel under your charge.

- Present the report on the relevant activities of the center to the National Directorate of
Administration.

- Ensure professional and technical supervision of the personnel under your command.

15.6. d. Coordination Relations of the Educational Printing Center:

Vertical
Maintains a communication relationship and upward vertical coordination with the National
Directorate of Administration to whom it reports hierarchically and with whom work ties are
permanently maintained to achieve effective development of responsibilities.

Diagonal
It has a diagonal communication and coordination relationship with the Storage Center, in
relation to expediting the delivery of materials and equipment that facilitate the fulfillment of
the tasks of said Printing Center and with the different Departments and National
Directorates that make up the level. central for everything related to the printing and binding
of texts and teaching materials in general.

15.7. Department of Patrimonial Assets

15.7. to. Aim:

• Keep the inventory of fixed assets of the Ministry of Education updated, by recording
acquisitions, inputs and outputs of assets, in order to be able to provide accurate
information regarding the inventory and physical location of institutional assets.

15.7. b. Functions of the Department of Patrimonial Assets:

- Safeguard the heritage assets of the Ministry of Education, checking whether the

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established records and controls are the most appropriate and convenient, in order to
determine if they correspond to the reality of each asset, with respect to its history, value,
use, etc.

- Maintain updated records of the entry and exit movement of the entity's assets, in order to
be able to provide information regarding the physical location of institutional assets.

- Consolidate the institution's inventories at the national level and prepare the
corresponding report under the standard indicated by the General Manual and in the
requested time.

- Incorporate in the internal records all the assets that the Storage Center informs you of
their entry, in order to add them to the entity's assets and describe in them the history of
each asset, from its entry to its transfer or withdrawal.

- Identify by means of a numbered plate that will be placed on each asset required by the
different administrative units of the institution, in order to facilitate its location in each
department of the Ministry.

15.7. c. Powers of the Head of the Department of Patrimonial Assets:

- Direct, coordinate and supervise the registration tasks of the Institution's Assets.

- Ensure that the services provided by the Department are executed efficiently and
expeditiously.

- Advise the personnel responsible for Patrimonial Assets of the Regional Directorates.

- Ensure the discipline and performance of the personnel under your charge.

- Keep the fixed asset inventory of the Ministry of Education updated.

- Request from the Regional Directorates and Educational Centers an inventory of

acquisitions, direct purchases of equipment, donations received and others.

- Direct and coordinate the preparation of reports on relevant activities carried out by the
Department.

15.7. d. Coordination Relations of the Department of Patrimonial Assets:

Vertical
Upwards in the hierarchical line, from the National Directorate of Administration on which it

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administratively depends.

Horizontal
It has horizontal relationships with all the Departments that make up the Directorate.

Diagonal
It has a relationship with all administrative units at the central level, and with the Regional
Directorates and Educational Centers.

Extra-institutional
Maintains extra-institutional coordination relations with the Ministry of Economy and Finance
and the Comptroller General of the Republic, related to the inventory of Fixed Assets of the
Institution.

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DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
DISPATCH
SUPERIOR

OFFICE
OF
ADMINISTRATION
OF THE FECE

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 8

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
16 . FECE ADMINISTRATION OFFICE

17 .to. Aim:

• Manage the resources from the Educational Insurance called the Education Equity and
Quality Fund (FECE), through adequate distribution and strict control and monitoring
of the fund, so that it is used to cover the expenses of colleges and schools. officials
of the First Level of Teaching or General Basic Education and the Second Level of
Teaching or Secondary Education.

16.b. Functions of the FECE Administration Office:

- Verify with the respective Regional Directorate of Education, the school population,
needs, modalities, services and location of the beneficiary school center of the
Education Equity and Quality Fund, in order to determine the allocation that must
correspond to each center.

- Maintain adequate communication with the directors of the educational centers and
Regional Directors, in order to inform them of the estimated amounts that correspond
to each school center so that they can serve as a basis in the preparation of the
annual budget project for the following year.

- Ensure that each educational center receives the amount that corresponds to it in the
shortest possible time, by carrying out all the necessary actions to distribute the funds
received from the Ministry of Economy and Finance, so that they are used in
accordance with the provisions established in the law and other provisions that exist
on these funds.

- Facilitate the supervision work of the FECE Supervision Commission, through

quarterly reports on the situation of the fund's administration and timely communicate
any irregularities or difficulties observed in the management of the sums sent to
educational centers, in order to that it can account for the use and impact of the
financial resources provided by educational insurance.

- Promote effective coordination with agencies inside and outside the Ministry of
Education that develop activities related to the administration of this fund.

- Provide advice and guidance to the Directors and administrators of the schools, to
guarantee efficient management of the funds made available to them.

- Establish and apply measures and mechanisms for the proper administration of the
Education Equity and Quality Fund.

- Present to the Higher Office an annual report on its work, which will detail the
movements of funds, investment expenses and other accounting aspects of the
Education Equity and Quality Fund. A copy of this report must be sent to the
Supervisory Commission.

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DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Any other functions assigned by the Ministry of Education, necessary for the efficient
administration of the Education Equity and Quality Fund.

16.c. Powers of the Director of the FECE Administration Office:

- Inform the Regional Directors and the benefited Educational Centers of the estimated
amounts corresponding to each Campus.

- Carry out the necessary actions in coordination with the Ministry of Economy and
Finance, so that each Campus receives, within the established deadlines, the amount
of money that corresponds to them.

- Promote effective coordination with agencies inside and outside the Ministry that
carry out activities related to the administration of the fund.
- Provide the School Directors with the necessary guidance and advice for efficient
performance in the management of funds.

- Coordinate the preparation of the annual report in which the income, expenses,
investments and remaining balances of the fund will be detailed.

- Verify the Expenditure Budget projects that cover the needs of the Campus in terms
of expenses presented by the directors duly endorsed by the Regional Directorates of
Education.

- Actively participate in the Educational Insurance Fund Supervision Commission.

- Support the streamlining of the process for the acquisition of goods and services
requested by Educational Centers.

- Direct, coordinate and supervise the activities of the Office.

- Ensure the performance, attendance and discipline of the staff who work in the
Office.

- Present reports on activities and performance of Educational Centers to the Higher

Office.

- Participate in the preparation of the preliminary budget project and present the annual
work plan for approval by the Higher Office.

- Collaborate in the preparation of technical reports developed by the Office.

16 .d. Coordination relations of the FECE Administration Office:

Vertical:
It coordinates vertically in an ascending manner with the National Directorate of Finance
and Institutional Development, on which it depends administratively.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Diagonal:
It has a diagonal coordination relationship at the central level, with the National
Administration Directorate, regarding the acquisition of goods and services and with the
Engineering and Architecture Directorate for repair and maintenance work of the
Educational Centers.

Extra-institutional:
Maintains extra-institutional relations with the Ministry of Economy and Finance, in the
delivery of resources that will be distributed to Educational Centers; with the Comptroller
General's Office, as supervisor, and the National Bank of Panama, regarding transfers of
funds to Educational Centers.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 8

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL
OF EDUCATION
PREVENTIVE
COMPREHENSIVE
17 . NATIONAL DIRECTORATE OF COMPREHENSIVE PREVENTIVE EDUCATION
(DRUG MISUSE)

18 .to. Aim:

• Prevent drug consumption and behaviors that lead to the use of toxic substances
within the Panamanian school system through human development and improving
the quality of life of the members of the educational community.

17.b. Functions of the National Directorate of Comprehensive Preventive Education:

- Formulate and propose educational public policies that promote healthy lifestyles in
students, parents and teachers.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 8

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Plan, supervise and evaluate all Comprehensive Preventive Education actions
developed by the Ministry of Education at the national level.

- Coordinate, supervise and evaluate all Preventive Education actions carried out by
governmental and non-governmental organizations or community movements in the
school system.

- Provide advice in the formulation of educational plans, programs and projects that,
regarding Comprehensive Preventive Education, are carried out at the national level.

- Direct the National Drug Information Center and establish the relevant mechanisms
for its operation and achievement of objectives based on educating people for a
better quality of life.

- Ensure that the philosophy of Comprehensive Preventive Education based on the

promotion of healthy lifestyles and the strengthening of protective factors and the
development of skills and abilities is maintained in all comprehensive prevention
actions developed in the school system.

- Promote the achievement of national or international financial resources for the

execution of plans, programs or projects aimed at the development of educational
policies that favor Comprehensive Preventive Education.

- Coordinate and advise research on the drug phenomenon that is developed within the
school system with the purpose of preventing drug consumption and eradicating
behaviors that lead to the use of toxic substances in students.

- Promote the development of positive values, attitudes and behaviors that avoid any
manifestation of behavior in the school system, with the purpose of contributing to the
creation of a climate of stability, trust and equity among students, parents, teachers
and members of the school. the community in general.

17.c. Powers of the National Director of Comprehensive Preventive Education:

- Plan, supervise, promote and coordinate educational policies for the development of
positive values, attitudes and behaviors of the community in general.

- Develop, coordinate and monitor Comprehensive Preventive Education actions

proposed by the Ministry of Education, non-governmental organizations or community
movements in the school system.

- Guide different institutions at the national level in the formulation of educational plans,
programs and projects for Comprehensive Preventive Education.

- Coordinate and supervise the mechanisms for the operation and achievement of
objectives of the National Drug Information Center.

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DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Participate in the promotion, strengthening and development of comprehensive
prevention actions that are developed in the school system.

- Promote the obtaining of national or international financial resources for the execution
of plans, programs or projects for the development of actions for Comprehensive
Preventive Education.

- Guide investigations of the drug phenomenon within the school system.

- Represent the Ministry of Education in the National Commission for the study and
prevention of drug-related crimes.

17 .d. Coordination Relations of the National Directorate of Comprehensive Preventive

Education:

Vertical
Maintains direct relations with the Higher Office to whom he reports hierarchically and
from whom he receives precise instructions.

Diagonal
Maintains communication and coordination relationships with all Ministry Directorates,
Regional Directorates and Educational Centers, for the development, supervision and
evaluation of programs and projects at the national level.

Extra-institutional
Extra-institutional relations are maintained with governmental and non-governmental
organizations or community movements that work on drug issues and with the National
Commission for the Study and Prevention of Drug-Related Crimes (CONAPRED), with
the purpose of consolidating and participating in the programs that are carried out.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL
OF
RESOURC
ES
HUMANS

DEPARTMENT DEPARTMENT
OF OF RECEPTORY,
CONTROL OF REGISTRATION
STAFF AND
FILE OF
STAFF

DEPARTMENT
DEPARTMENT DEPARTMENT OF
OF OF PLANNING
ADMINISTRATION ORGANIZATION OF RESOURCES
OF THE CAREER STAFF HUMANS AND
TEACHER ADMINISTRATIVE SOCIAL WELFARE

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT

91
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
18 . NATIONAL DIRECTORATE OF HUMAN RESOURCES

19 .to. Aim:

• Ensure adequate planning, selection, distribution, control and development of the

institution's human resources through the execution of appropriate policies based on
faithful compliance with the legal provisions that regulate the matter, both for
administrative personnel and also through of the Regional Commissions for the
Selection of Teaching Personnel, in order to achieve the efficiency and effectiveness
demanded by the national educational reality.

18.b. Functions of the National Directorate of Human Resources:

- Ensure the timely evaluation and processing of requests for actions and movement of
teaching and administrative staff.

- Ensure the timely processing of appointments of administrative and teaching staff.

- Guide and monitor the processing of personnel actions regarding appointments,

transfers and assignment of functions of teaching and administrative staff.

- Maintain permanently updated the history of administrative and teaching officials,

through an appropriate system; in order to have current and truthful information.

- Ensure compliance with the rules and legal provisions that govern the institution.

18.c. Powers of the National Director of Human Resources:

- Comply with and enforce legal regulations related to the recruitment, selection,
transfers and appointments of personnel.

- Endorse the Draft Resolutions, Decrees and Resolutions related to the legislation of
personnel actions of the institution's officials.

- Dictate Resolutions related to personnel actions that fall within their jurisdiction, which
must be signed by the appointing authority.

- Advise the Superior Office, Directors and Heads of Administrative Units and the
personnel who come to the Management on the procedures and regulations
established in matters of human resources.

- Participate in the preparation of the Annual Work Plan and the Management Budget.

- Prepare reports of relevant activities carried out by Management.

- Verify that the corresponding agencies keep the list of eligible candidates updated,
which allows obtaining candidates for the recruitment, selection and appointment of
teaching staff.

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DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
18.d. Coordination relations of the National Directorate of Human Resources:

Vertical
Maintains vertical coordination relationships hierarchically in an ascending manner with
the Superior Office on which they administratively depend. Hierarchically, in a
descending manner, it maintains permanent coordination relationships with the
Personnel Control Departments; Reception, Registration and Personnel Archive;
Teaching Career Administration; Organization of Administrative Personnel and Planning
of Human Resources and Social Welfare, which depend on this Directorate.

Horizontal
Maintains continuous coordination and communication relationships with all national
directorates, in order to follow the policies, standards and administrative procedures
implemented in the institution.

Diagonal
Maintains diagonal coordination relationships with the Regional Directorates and with the
various educational centers, in order to guarantee and control the institutional processes
regarding personnel that they demand for the best operation of their administrative
management, for the planning of personnel needs and other actions carried out in the
National Directorate of Human Resources.

Extra-institutional
Maintains extra-institutional relationships with some government entities linked to the
work area. Among them the Comptroller General of the Republic as a supervisory entity,
the Ministry of Economy and Finance and the Ministry of the Presidency, in matters of
appointments and with the Social Security Fund; in order to channel benefits to officials
of the Institution and the application of Self-Financing Early Retirement.

To fulfill its functions, it has an internal organization made up of the Departments of:
Personnel Control, Reception, Personnel Registration and Archive, Administration of the
Teaching Career, Organization of Administrative Personnel and Planning of Human
Resources and Social Welfare.

18.1. Personnel Control Department

18.1. to. Aim:

• Achieve the timely processing of the various personnel actions of both teaching and
administrative officials of the Institution, through the application of the legal precepts
that underpin each of them, in order to guarantee their expeditious legalization.

18.1. b. Functions of the Personnel Control Department:

- Maintain an up-to-date and reliable record of staff punctuality and attendance, as well
as vacations.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Follow up on requests for personnel action from officials of the Ministry of Education,
in order to guarantee that their processing is carried out briefly, effectively and
efficiently.

18.1. c. Powers of the Head of the Personnel Control Department:

- Organize, direct, control and supervise the development of the activities carried out
by the department.

- Review and approve all actions that leave the department for the signature of the
Directorate or Deputy Directorate.

- Plan with Management, the procedures that will be used for the best development of
the department.

- Ensure the discipline of the department.

18.1. d. Coordination relations of the Personnel Control Department:

Vertical
It has vertical coordination relations with the National Directorate of Human Resources,
to whom it depends and receives precise instructions.

Horizontal
The Personnel Control Department has a relationship or operational links horizontally
with other Departments such as: Reception, Registration and Personnel Archive;
Organization of Administrative Personnel; Administration of the Teaching Career and
Human Resources and Social Welfare.

Diagonal
Maintains a coordination and diagonal communication relationship with the different
National Directorates, Regional Directorates and other departments of the Ministry of
Education, regarding queries related to the processing of personnel actions of each
official of the Institution.

18.2. Department of Reception, Registration and Personnel File

18.2. to. Aim:

• Attend to the registration of the various actions and movements of both teaching and
administrative personnel, through an expeditious and efficient system, in order to
have updated and reliable information on the official's history.

18.2. b. Functions of the Reception, Registration and Personnel Archive Department:

- Ensure permanent updating of service records.

- Maintain confidential documentation in personnel files.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Ensure the timely processing of bonuses for teachers.

- Process requests for employment letters, transcripts of service records and

certifications of years of service.

18.2. c Powers of the Head of the Reception, Registration and Personnel Archive
Department:

- Plan, organize, direct and control the development of the activities carried out by the
Department.

- Maintain communication with the department staff, to find out about the problems or
difficulties they present in their performance, so that they can be prevented, to
provide better service to the user.

- Attend and respond to the correspondence received, for the signature of the Director
or Deputy Director of the Human Resources Department.

- Verify and endorse requests for employment letters, certifications of years of service
and transcripts of service records.

- Address claims that arise regarding the recognition of bonuses and their
modifications.

- Present to the Management a periodic report on the work carried out by the
Department.

- Respond to and resolve verbal and written queries from superiors, other officials and
the general public.

18.2. d. Coordination relations of the Department of Reception, Registration and

Personnel Archive:

Vertical
It has vertical coordination relations with the National Directorate of Human Resources,
to whom it depends and receives precise instructions.

Horizontal
Maintains communication and horizontal coordination relationship with the Administrative
Personnel Organization Departments; Administration of the Teaching Career; Control of
Personnel and Human Resources and Social Welfare.

Diagonal
Maintains communication and diagonal coordination relations with the National
Directorate of Educational Informatics and the Budget and Payroll Departments,
regarding the procedures for educators' bonuses, with the National Directorates and
other administrative agencies of the Ministry regarding the submission of documents for

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
record in the service records and attach them to the officials' files.

18.3. Department of Teaching Career Administration

18.3. to. Aim:

• Achieve the timely processing of appointments and transfers subject to competition, as

well as the recognition of vocational compensation, complementary summer period
and mobilization expenses of teaching and technical teaching staff, through the
expeditious preparation of the respective legal provisions and due control and
monitoring of them, in order to guarantee attention to the requirements demanded by
the national educational reality.

18.3. b. Functions of the Teaching Career Administration Department:

- Maintain a permanent recruitment system for applicants for teaching and technical
teaching positions.

- Add control of the registry of eligible teaching and technical-teaching personnel,

through a strict verification and updating system, with the purpose of achieving its
effectiveness and reliability.

- Ensure in a timely manner the execution of the transfer competition and the
appointment of teaching and technical teaching staff.

- Permanently maintain updating of the organization of teaching and technical-teaching

staff.

- Adjust the granting of category promotions and permanence.

- Seek the granting of additional compensation for vocational teachers, in addition to

compensation for summer programs and agricultural projects.

- Facilitate the granting of mobilization expenses for supervision and accommodation

for boarding school.

- Analyze qualitatively and quantitatively the work carried out through the presentation
of periodic reports.

18.3. c. Powers of the Head of the Teaching Career Administration Department:

- Plan jointly with the Director, the work carried out by the Department.

- Direct and supervise the work carried out by the Department.

- Serve users and resolve problems that arise in the Department in the first instance.

- Keep statistics of the work carried out by the Department updated daily.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Present to Management the monthly report of the work carried out.

- Request and follow up on requests for budget items so that personnel actions carried
out in the Department are processed.

- Ensure that the Department's material is used rationally and efficiently.

18.3. d. Coordination relations of the Department of Administration of the Teaching

Career:

Vertical
The direct relations or coordination links that it maintains are with the National
Directorate of Human Resources, to which it depends hierarchically and from whom it
receives precise instructions.

Horizontal
Has relations or operational links with the Reception, Registration and Personnel Archive
departments; Control of Personnel Actions; Organization of Administrative Personnel and
Human Resources and Social Welfare.

Diagonal
Due to the nature of its functions, it has relations with the different administrative units of
different areas or levels, among them: the Higher Office, the General Secretariat and the
National Directorate of Finance and Institutional Development, regarding the
appointment of teaching staff.

On the other hand, with the National Directorate of Educational Informatics and the
Budget Department, in the processes of appointments, transfers and other actions.
Likewise, it maintains relations at the local level with the Educational Centers, due to the
needs of teaching personnel, and at the regional level with the Regional Directorates and
the Regional Commissions for the Selection of Teaching Personnel, regarding the
guidance they provide in the recruitment, selection process. and appointment of teaching
staff.

Extra-institutional
It maintains extra-institutional relations with the Comptroller General of the Republic, the
Ministry of Economy and Finance, the Ministry of the Presidency and the Social Security
Fund, regarding the appointment of teaching staff in the Ministry.

18.4. Administrative Personnel Organization Department

18.4. to. Goals:

• Seek the necessary administrative human resources, through an adequate

recruitment, selection, appointment and distribution policy of personnel, in order to
provide suitable officials with the required position profile, which allows immediate
attention to the requirements of the country's educational centers, as well as the
various administrative agencies.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

• Achieve the timely processing and communication, through due controls, of transfer
movements, assignment of functions, mobilization expenses and reclassification of
administrative personnel, in order to keep the personnel structure updated.

18.4. b. Functions of the Administrative Personnel Organization Department:

- Maintain policies, criteria and systems for the recruitment and selection of
administrative personnel.

- Permanently keep all documentation related to the hiring or administrative

appointment up to date.

- Ensure an effective communication and coordination system with the entities involved
in the process, which allows the different departments of the Institution to be informed
in a timely manner of the status of the Decree, Contract and Resolution projects from
their preparation to their signature.

- Maintain duly updated control of vacancies for administrative positions, considering

as determining elements, among others: the Province, District, Corregimiento,
dependency, list of occupational positions, condition, departure and cause of the
vacancy.

- Keep track of the Organization of Administrative Personnel at the national level (by
province, dependency, position, position, name of the official, salary and departure).

- Maintain adequate control of temporary and probationary administrative human

resources.

18.4. c. Powers of the Head of the Administrative Personnel Organization Department:

- Direct, supervise and coordinate the development of the activities carried out in the
department.

- Review and endorse all official actions and/or documentation originating in the
department.

- Respond to requests and needs for administrative personnel presented by the

different Directorates at the national level.

- Guide interested parties on aspects related to the processing of requests that the
department will handle.

- Present to Management the information required for the preparation of reports on the
relevant activities of the department.

- Other work assigned by the Directorate or Subdirectorate.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
18.4. d. Coordination relations of the Administrative Personnel Organization
Department:

Vertical
It has direct relations with the National Directorate of Human Resources, to which it
depends hierarchically and from whom it receives precise instructions.

Horizontal
Has relations or operational links with the Reception, Registration and Personnel Archive
Departments; Personal control; Teaching Career Administration and Human Resources
and Social Welfare, in terms of the procedures they carry out among themselves, when
making an appointment, transfer, assignment of functions, declarations without effect
and cessation of work.

Diagonal
Maintains links with the different administrative units of different areas, including: the
Higher Office, General Secretariat, the National Directorate of Finance and Institutional
Development and the National Directorate of Administration, regarding the appointment
of the administrative staff of the Institution. Also with the Regional Directorates and other
central administrative agencies to know the needs of administrative personnel.

Extra-institutional
The Department of Personnel Organization has coordination and communication
relations with the Ministry of Economy and Finance and the Presidency of the Republic in
relation to the procedures needed to make appointments.

18.5. Department of Human Resources Planning and Social Welfare

18.5. to. Aim:

• Achieve adequate development of administrative human resources, through the

execution of integration, training and motivation programs, so that the Institution has
officials whose productive capacity contributes to the performance of efficient work
that allows providing quality service to the user. .

18.5. b. Functions of the Human Resources Planning and Social Welfare Department:

- Maintain an induction and integration program aimed at new personnel, through the
provision of information on administrative rules and policies.

- Promote staff motivation programs through complementary remuneration.

- Establish the execution of preventive Mental Health, Hygiene and Occupational

Safety programs, in order to safeguard the good physical and mental condition of
officials and improve their performance at work.

- Maintain a bank of professionals at the service of the Institution, through a data file
that allows said personnel to be identified according to their academic training.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 9

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Promote assistance or social welfare activities by channeling various resources, with
the purpose of providing the employee and their families with certain security in case
of unforeseen events or emergencies, in such a way that the level of concerns that
may arise is reduced as much as possible. impact on their work performance.

- Promote healthy recreation by carrying out recreational, cultural and sports activities
that involve the participation of officials and their families.

- Promote activities that celebrate important dates and events by holding events and
creating allusive murals, with the purpose of providing well-deserved recognition to
the Institution's officials.

- Keep the different administrative units informed about the human resources and
social welfare activities and programs that are carried out.

- Provide an adequate distribution of tools and work materials to the various

administrative units of the Directorate, through a rationally appropriate supply and
using the relevant controls.

18.5. c. Powers of the Head of the Human Resources Planning and Social Welfare
Department:

- Direct, supervise and coordinate the development of the activities carried out in the
department.

- Organize jointly with Department officials, the socio-cultural and recreational activities
carried out by the institution.

- Organize various activities aimed at the social well-being of the institution's staff.

- Guide interested parties on aspects related to the processing of requests that the
department will handle.

- Ensure the discipline of the personnel who work in the department.

- Present to Management the information required for the preparation of reports on the
relevant activities of the department.

- Other work assigned by the Director or Deputy Director.

18.5. d. Coordination relations of the Department of Human Resources Planning and

Social Welfare:

Vertical
At a vertical level, it maintains relations with the National Human Resources Directorate,
to which it reports hierarchically.

Horizontal

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 0
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
In this area, it maintains relations with the Personnel Control Departments; Organization
of Administrative Personnel; of Reception, Registration and Archive of Personnel and
Teaching Career Administration.

Diagonal
Due to the nature of its functions, it has a relationship with all National Directorates and
other administrative agencies and Regional Directorates to learn about personal
situations and to promote social assistance and welfare activities.

Extra-institutional
At an extra-institutional level, it is related to the Social Security Fund, the Ministry of
Health and Housing, the Institute for the Training and Use of Human Resources, Optical
Centers, Dental Clinics and Funeral Homes that are part of the complementary
remuneration programs carried out. for the benefit of the Institution's officials.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 1
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL
OF
ENGINEERING AND
ARCHITECTURE

DEPARTMENT DEPARTMENT DEPARTMENT

OF OF OF
PLANNING ADMINISTRATION INSPECTIONS
PHYSICAL

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 103

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

19 . NATIONAL DIRECTORATE OF ENGINEERING AND ARCHITECTURE

20 .to. Aim:

• Achieve the development of the construction, repair and maintenance programs of the school
physical facilities and the Central Plant, through the assigned human, material and technical
resources, in order to meet the infrastructure needs of the country's schools. .

19.b. Functions of the National Directorate of Engineering and Architecture:

- Coordinate at the national level the construction and maintenance of schools in their
technical aspects.

- Control the execution of construction and/or maintenance projects, through periodic

field visits.

- Coordinate technical actions for the repair of school buildings in the Republic.

- Periodically evaluate the progress and quality of construction and repair work.

- Program and design the physical facilities of the country's schools, which allow them
to be built according to educational requirements.

- Prepare technical reports that reflect the conditions of schools at the national level, in
order to ensure the execution of institutional plans and programs.

- Present to the National Directorate of Finance, the preliminary draft budget and the
annual plan of the Directorate, in order to obtain the resources that guarantee the
viability and execution of the programs.

- Provide guidance and advice on construction, maintenance and technical repair to the
Regional Directorates and/or educational centers in the country.

- Coordinate and participate in the execution of polygon survey work, surveyor of the
Ministry's land, through technical and field work, in order to prepare the relevant
plans.

- Follow up on actions that are delegated at the regional level.

19.c. Functions of the National Director of Engineering and Architecture:

- Plan, coordinate, direct and supervise the technical-administrative activities carried

out by the departments of your Management.

- Coordinate at the national level the construction and maintenance of educational

facilities as well as the construction and repair of furniture.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 104

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- Advise the Superior Office regarding the works program.

- Ensure that construction programs and projects are fulfilled in accordance with the
specifications, plans and time agreed for their completion.

- Guide and coordinate the preparation of the needs plan for materials, equipment and
furniture for the physical facilities under construction.

- Participate in the preparation of the Institution's preliminary project and the

Institution's annual work plan.

- Direct and coordinate the preparation of the report on the relevant activities carried
out by the Management.

- Represent the higher authorities of the Institution, in high-level meetings, conferences

and commissions, related to national programs for planning and execution of works in
coordination with public, private and international organizations.

- Maintain adequate coordination relations with public entities in matters of their

competence.

- Ensure compliance with actions that are delegated at the regional level, through the
transfer of functions and responsibilities, in order to guarantee their effectiveness.

- Ensure the performance and discipline of the personnel who work in the National
Directorate of Engineering and Architecture.

19.d. Coordination relations of the National Directorate of Engineering and Architecture:

Vertical
It has a relationship of coordination and upward vertical communication with the Higher
Office with whom it maintains close administrative ties. Likewise, it has a vertical
descending relationship with the Departments of Physical Planning, Administration and
Inspections, for the execution of the programs and approval of the works and other
actions aimed at carrying out the assigned functions in a specialized and coherent
manner.

Diagonal
It has a coordination and communication relationship with the National Directorate of
Finance and Institutional Development, with the Legal Advisory Directorate and with the
National Directorate of Administration.

To fulfill its functions, it has an internal organization made up of the Departments of:
Physical Planning, Inspections and Administration.

19.1. Physical Planning Department

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19.1. to. Goals:

• Define the physical needs of the Educational Center facilities at the national level
through the use of human, material and technical resources, in order to carry out the
Management's plans and programs.

• Ensure investment projects that are executed at the national level, through the
human, material and technical resources existing in the Directorate, in order to satisfy
the needs of the educational sector, in compliance with the objectives of the
Institution.

• Achieve the survey of the polygons and their topography, the preparation and
approval of the respective plans of the land for the use of the Ministry, through
inspection and field work, in order to obtain the adequate measurement of the
polygons.

19.1. b. Functions of the Physical Planning Department:

- Participate in the preparation of the preliminary draft investment budget of the

Ministry of Education, in order to satisfy the needs of educational centers in their
school infrastructure.

- Develop programs and develop infrastructure projects for their execution, in order to
provide the country's educational centers with the optimal conditions necessary for
their operation.

- Carry out the respective procedures for the approval of plans for the projects to be
executed, in the corresponding municipalities.

- Direct and coordinate the preparation of reports on the relevant activities carried out
by the department, according to plans and programs, to present them to
Management.

- Present the annual work plan of the department to the National Engineering
Directorate, in order to obtain the resources that guarantee the viability and execution
of the Directorate's programs.

- Prepare the architectural designs, plans and specifications of investment projects, in

order to meet the requirements of the construction program in the country's official
schools.

- Carry out the work of surveying polygons and their topography on the Ministry's land,
as well as the procedure for the legalization of the land of the different school centers.

19.1. c. Powers of the Head of the Physical Planning Department:

- Direct, coordinate and supervise the activities carried out in the department.

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- Participate in work meetings to prepare the work plan and budget at the Management
level.

- Direct the development of the department's work plan and budget.

- Present the physical and financial progress of investment projects, through periodic
reports in compliance with the physical needs of the Ministry's facilities and the
country's official schools.

19.1.d. Coordination relations of the Physical Planning Department:

Vertical
It coordinates vertically in an ascending manner with the National Directorate of
Engineering and Architecture, to whom it depends hierarchically and with whom it
maintains a close working relationship to achieve its activities.

Horizontal
The horizontal communication and coordination relationship occurs with the
Administration Departments, for the logistical and administrative support that is needed
for the effective fulfillment of the assigned tasks and activities, and with the Inspection
Department in matters of the construction and maintenance of the facilities. centers.

Diagonal
Maintains diagonal coordination relationships with the Regional Directorates, with the
Regional Maintenance Offices, for coordination and support in the technical aspect of the
schools.

Extra-institutional
Extra-institutional communication and coordination relationship is maintained with the
Comptroller General of the Republic, the Ministry of Economy and Finance, IDAAN,
Ministry of Housing, UNDP, Cable & Wireless, Electra Noreste and Edemet Edechi, with
which there is close connection in the development of projects prepared by the
Engineering and Architecture Department.

19.2. Inspections Department

19.2. to. Aim:

• Inspect and evaluate the construction work and physical infrastructure of the schools,
central plant and other facilities, heritage of the Ministry, through periodic visits to the
field, with the purpose of preserving and guaranteeing the continued use of the
physical facilities.

19.2. b. Functions of the Inspections Department:

- Schedule and carry out the inspection of works, which are executed according to
contract, in order to verify the progress in construction and carry out the corrective

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measures that are required.

- Monitor and control ongoing projects awarded to private contractors, international

projects, administration projects and donations.

- Maintain the facilities of the Ministry's Central Plant, in order to ensure optimal
conditions that allow the development of daily tasks.

- Supervise and follow up on the processing of the accounts of the projects that are
developed at the national level, awarded through contracts.

- Ensure the preparation of plans and their specifications and technical compliance in
the construction area, as well as the preparation of addenda in coordination with the
Purchasing Department.

- Inspect the quality control of materials according to the specifications of the school
works carried out in the Ministry, through the necessary technical tests, in order to
guarantee the durability and safety of the works.

19.2. c. Powers of the Head of the Inspection Department:

- Direct, coordinate and supervise the activities of the department.

- Ensure the performance, attendance and discipline of the personnel who work in your
department.

- Present reports of relevant activities executed by the department to the National

Director of Engineering and Architecture.

- Coordinate the preparation of modifications to contracts, with the purpose of

complying with the works being executed.

- Supervise the personnel maintained by contractors in the works being carried out so
that the work is carried out in the best possible way.

- Participate in the preparation of the preliminary budget project and present the annual
work plan.

- Coordinate the preparation of technical reports developed by the department.

19.2. d. Coordination relations of the Inspections Department:

Vertical
Maintains a communication and coordination relationship in an ascending manner with
the National Directorate of Engineering and Architecture on which it reports
hierarchically, maintaining a close working relationship to achieve efficient development
of its functions.

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Horizontal
It has a horizontal coordination and communication relationship with the Administration
Department for the supply of inputs and logistical support for the inspection work and
with the Physical Planning Department, in the supply of designs and plans of the projects
in execution, topographic plans and measurement. of the same projects.

Diagonal
Maintains diagonal coordination relationships with the Regional Directorates, the
Regional Maintenance Offices, with the interest of maintaining information on the
projects carried out in the different schools.

Extra-institutional
It has a communication and coordination relationship with the FIS, UNDP, PRODE, MEF
and the different municipalities regarding project inspections.

19.3. Administration Department

19.4. to. Aim:

• Ensure the necessary administrative actions, through the application of methods,

procedures and systems that ensure the execution of the Management's plans and
programs.

19.3. b. Functions of the Administration Department:

- Achieve the preparation of the preliminary draft budget of the Directorate, in

coordination with all its departments.

- Control the execution of the investment budget of the Management programs, in

order to have timely and accurate information.

- Schedule and monitor the administrative procedures inherent to the execution of the
plans and programs developed by the Management.

- Schedule the use and maintenance of the vehicle fleet considering the priority needs
and requirements raised in the plans and programs developed by the Management.

- Execute personnel actions, monitoring and control of corresponding procedures.

- Prepare reports of the activities carried out by the department.

19.3. c. Powers of the Head of the Administration Department:

- Direct and coordinate with other departments of the Directorate, the preparation of
reports on relevant activities executed according to plans and programs.

- Maintain adequate coordination and communication relationships with the Ministry's

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departments, related to administrative processes at the institutional level.

- Participate in the preparation of the Directorate's preliminary budget project, in

addition to the department's annual work plan.

- Coordinate with the rest of the Department's departments, administrative actions that
facilitate the execution of institutional plans and programs.

19.4. d. Coordination relations of the Administration Department:

Vertical
It has a coordination and communication relationship with the Department of Engineering
and Architecture on whom it depends administratively.

Horizontal
Maintains a horizontal coordination and communication relationship with the Physical
Planning and Inspection Departments, through the logistical support (standards, systems
and controls) provided so that they can manage and execute their plans and projects
effectively.

Diagonal
It has a diagonal coordination relationship in its area of specialization, at a central level
with the National Directorate of Administration and National Directorate of Finance; in
order to guarantee the achievement of administrative actions aimed at the execution of
the Management's plans and programs. At the provincial level with the Regional
Directorates regarding construction and maintenance needs; repair of school buildings,
ensuring compliance with established standards, techniques, procedures and quality
specifications.

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DISPATCH
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20 . NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT

21 .to. Aim:

• Ensure that the institutional resources assigned to the Ministry of Education are
planned and managed efficiently and effectively, through the use of appropriate
control systems and standards established for the development of administrative
management, investment programs and budgetary and financial management, as
well as the simplification of procedures and institutional processes; in order to offer
adequate and timely information for making decisions that impact the user.

20.b. Functions of the National Directorate of Finance and Institutional Development:

- Define and control institutional finances and budgetary actions, through administrative
bodies, through the appropriate use of established resources, mechanisms and
controls.

- Establish the organizational framework, through the design and implementation of

institutional standards, systems and procedures, in order to strengthen
administrative-operational management at the central, regional and local levels with
adequate controls.

- Ensure the formulation and evaluation of the operating and investment budget of the
Ministry of Education.

- Provide the decision-making levels of the organization with useful and timely
information about the financial and budgetary situation of the institution at the national
level.

- Advise, coordinate and monitor the administrative and financial programs of the
Ministry of Education.

- Seek financing alternatives with multilateral, national organizations or friendly

countries, through the negotiation of said financial conditions and support of the
benefits of the projects to be executed by the Ministry, for the development and
improvement of the educational plans, programs and services provided. to the user in
particular and to the community in general.

20.c. Powers of the National Director of Finance and Institutional Development:

- Plan, direct, coordinate and control complex administrative, human resources,

financial and technological systems that are developed at the central, provincial and
local levels.

- Guide and advise the Higher Office and other departments of the Ministry, on
institutional strengthening.

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- Participate in the definition of objectives and goals of the plans, programs, projects
and administrative and financial activities that are developed in the Ministry of
Education; as well as in their review, adaptation and adjustments.

- Issue opinions or present alternative solutions to situations or problems of the

organization and administrative and financial systems, as requested by the higher
level.

- Guide and advise higher-level officials and the rest of the administrative departments
in the application and monitoring of internal regulations; as well as the budgetary and
fiscal regulations issued by the competent entities.

- Prepare technical reports of the relevant activities executed by Management.

- Coordinate and provide technical guidelines for the formulation of the annual budget
of the Ministry of Education.

- Maintain adequate coordination and communication relationships with the

departments of the Ministry of Education, public and private institutions or other
organizations, in matters of Organizational Development and financial aspects.

- Verify and sign checks or other documents that require your approval.

- Direct and guide the annual and operational plans of the Directorate and its
dependencies.

20.d. Coordination relations of the National Directorate of Finance and Institutional

Development:

Vertical
Coordinates vertically upwards in a hierarchical line with the Higher Office, on which it
depends administratively. Going down hierarchically, it maintains a permanent
communication relationship with the Departments of Investment Programming,
Accounting, Treasury and Insurance, Institutional Development and Budget, who
administratively depend on this Directorate.

Horizontal
Maintains an effective horizontal coordination and communication relationship with the
National Directorate of Educational Planning, National Directorate of Information
Technology, National Directorate of Curriculum and Educational Technology and
National Directorate of Professional Improvement.

Diagonal
It has a diagonal coordination relationship in its area of specialty, at a central level: the
General Directorate of Education, National Directorates, other Directorates and
Departments; at the provincial level with the Provincial and Regional Directorates and at

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the local level; with Educational Centers; in order to regulate, guarantee and control
institutional processes and systems, the budgetary and financial resources that they
demand for the best operation of their administrative management.

Extra-institutional
Likewise, extra-institutional coordination is maintained with some institutions linked to our
work areas, among them: Ministry of Economy and Finance, and the Comptroller
General of the Republic, with which constant communication and feedback is maintained
on new techniques for the development of manuals, procedures, administrative systems
and standards and budgetary control and as an oversight body for State purchases, to
ensure fiscal control and post-audits in the institution.

To fulfill its functions, it has an internal organization made up of the Departments of:
Investment Programming, Institutional Development, the FECE Administration Office, the
Dept. of Budget, Accounting, Treasury and Insurance and the Coordination Office of the
Agricultural Education Fund.

20.1. Investment Programming Department

20.1. to. Goals:

• Ensure the preparation of the Operational Plan, the Investment Program and the
Preliminary Draft Institutional Budget, in accordance with the development plans and
availability of financial resources.

• Ensure the evaluation of investment and educational development projects in

accordance with educational policies.

20.1. b. Functions of the Investment Programming Department:

- Plan, direct, supervise and control the development of the Department's activities, in
order to meet the proposed objectives.

- Formulate and/or evaluate school infrastructure and educational development

projects that require national and international financing.

- Monitor the execution of existing projects.

- Develop, update and control computer-assisted instruments and databases (School

Map) for the location, identification and evaluation of school infrastructure and
educational development projects.

- Provide advice to Ministry departments on technical aspects for the preparation of the
preliminary operating budget and/or investments.

- Analyze and evaluate the operational plans, the investment program and the budget

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requests presented by the different agencies.

- Establish performance indicators around institutional programs to evaluate the

execution of investment and educational development projects.

- Prepare investment projects, their justification, work budget and execution schedule,
to submit them for consideration to the Ministry of Economy and Finance.

- Prepare global estimates on the budgetary requirements of school programs, projects

and infrastructure.

- Prepare and present the Draft Operating and Investment Budget of the Ministry, in
accordance with the institutional guidelines and the policies and procedures
established by the Ministry of Economy and Finance.

- Report the approved budget to the different agencies and recommend the
corresponding adjustments to the Operational Plan and/or the Investment Program,
based on the actual approved amounts.

- Compile and analyze information on the progress of annual programs, activities and
projects.

- Analyze and present the changes in the programmatic structure in order to eliminate
those programs or activities that did not fulfill their purposes and create new ones that
respond to the institutional policy and dynamics.

20.1. c. Powers of the Head of the Investment Programming Department:

- Control and evaluate the performance, the progress of activities, the achievement of
results, the use of resources and the budget of the organizational unit in charge.

- Plan, supervise and coordinate school infrastructure and educational development

projects that require national and international financing.

- Supervise and control computer-assisted instruments and databases (School Map).

- Guide the Ministry's departments in the preparation of the preliminary draft Operating
and Investment Budget.

- Evaluate operational plans, investment programs and budget requests presented by

the different agencies.

- Participate in the preparation and presentation of the Preliminary Draft Operating and
Investment Budget.

- Supervise the analysis and preparation of global estimates on the budgetary

requirements of programs, projects and school infrastructure.

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- Supervise the preparation of investment projects, justification, budget and execution

schedule.

- Seek to establish performance indicators of institutional programs for the evaluation

of the execution of investment and educational development projects.

- Inform the different departments of the Ministry of the approved budget and
recommend the corresponding adjustments.

- Participate in the analysis and presentation of changes in the programmatic structure.

- Plan and schedule the activities and tasks of personnel under direct supervision.

- Participate in work committees and support actions entrusted to you by the

Directorate of Finance and Institutional Development.

- Direct and coordinate the preparation of reports that are required by the Finance and
Institutional Development Directorate and the relevant activities carried out by the
department.

- 0.1.d. Coordination relations of the Investment Programming Department:

Vertical
Upwards in the hierarchical line it has a relationship with the National Directorate of
Finance and Institutional Development on which it depends administratively and receives
guidelines for the performance of its functions.

Horizontal
Maintains a horizontal coordination relationship with all the departments that make up the
Directorate.

Diagonal
It has a diagonal relationship with all the Administrative Units; at a central level with the
General Directorate of Education, the National Directorates, other Directorates and
Departments; at the provincial level with the Regional Directorates with which it
coordinates the formulation and programming of the Preliminary Draft Budget for
Operations and Investments of the Ministry and the monitoring of the projects.

Extra-institutional
It has extra-institutional relations with the Ministry of Economy and Finance (DIPRENA),
Directorate of Investment Programming, Directorate of Social Policies, and the
Legislative Assembly (Budget Commission) with which it coordinates aspects related to
the Ministry's budget. Regarding the Preliminary Project, its adjustments, increases and
decreases; and with the Legislative Assembly, the presentation of the Budget reports for
approval.

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- 0.2. Department of Institutional Development

20.2. to. Aim:

• Ensure the effectiveness of the administrative activities carried out in the Ministry of
Education, by guiding its departments in studies and research on norms, methods,
organization, systems and administrative procedures for its operational functioning; in
order to achieve efficient, effective and timely administration in accordance with the
needs and realities of each particular administrative unit and teamwork, using the
systemic approach, for uniform and technical management, which contributes to
decision-making and development. of institutional plans, programs and projects.

20.2. b. Functions of the Institutional Development Department:

- Carry out studies and research through the continuous review and evaluation of the
organization, standards, procedures and systems of the Ministry's agencies, with the
purpose of achieving improvement in the structure and proper functioning of the
services offered to the community.

- Prepare manuals, guides and work instruments, so that they serve as guidance for
effective operation and facilitate the fulfillment of their activities.

- Streamline the implementation of procedures and systems.

- Provide training in administration and institutional development, to strengthen the

performance of the different levels of the organization.

- Advise the different Directorates and Departments that make up the institution, on
institutional strengthening, with the purpose of optimizing efforts and resources in the
development and fulfillment of the entrusted functions.

- Guide and advise the Higher Office and other departments of the institution, through
the permanent evaluation of the organization, in order to achieve the streamlining of
administrative-operational management.

- Promote and provide the Ministry with the instruments that allow it to comply with the
institutional development processes, so that the substantive and administrative
actions and operations carried out by its units are efficient and dynamic.

For the development of these functions there are two (2) work areas as follows:

^ Functions of the Administrative Planning area:

- Provide the administrative units with an adequate structure and detail their specific
functions.

- Prepare and periodically update guides and manuals, which establish functions,

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regulations and/or public services provided by the institution.

- Review the organizational structure, with the purpose of adapting it to substantive

changes according to the established objectives and goals.

- Participate in the institutional reforms provided for in the development plans, in order
to offer feasible solutions that strengthen the operation of the institution in general.

- Coordinate and collaborate in the planning of administrative programs that are carried
out, through technical advice from the Ministry of Economy and Finance and other
government agencies.

^ Functions of the Systems and Procedures area:

- Conduct research and disseminate techniques and procedures, through analysis and
evaluation of the organization's systems and problems.

- Study and recommend administration systems, procedures and techniques, with the
purpose of achieving uniformity, efficiency and economy in the procedures of
ministerial management.

- Prepare manuals, documents and work instruments, in order to unify administrative

criteria at all levels of the organization.

- Ensure that the changes that have occurred in the organization and procedures are
reflected, so that the standards and processes established at the institutional level
are complied with.

- Analyze, design and evaluate the formal and informal organizational structure,
through rationalization in the distribution of work; systems, methods and procedures.

20.2. c. Powers of the Head of the Institutional Development Department:

- Organize, direct, coordinate and supervise the activities to be carried out by the
Institutional Development Department.

- Direct and coordinate the preparation of the Department's annual plan and budget.

- Plan, direct, coordinate and supervise the studies, plans, programs, administrative
strengthening projects carried out in the Ministry of Education.

- Participate in the definition of objectives and goals of the plans, programs,

administrative development projects and in the review, adaptation and adjustments
that they require.

- Participate in the development and implementation of the administrative strategies

and policies necessary to achieve the objectives and goals set out in the institutional

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development plans, programs and projects.

- Direct and supervise the carrying out of studies and investigations on the
organization, standards, procedures and systems of the Ministry's agencies.

- Collaborate and supervise the review of studies, reports, procedures and other
administrative technical documents that are sent to the Department l.

- Schedule and develop training in administration and organizational development that

is given to in-service officials to improve the performance of their work.

- Answer questions and guide the management and technical staff of the institution, in
the use of the most appropriate and effective methods, techniques and scientific
principles of planning and administration for the design, preparation and development
of studies, plans, programs and administrative strengthening projects. .

- Attend meetings to discuss matters related to the activities carried out by the
Department.

- Coordinate the preparation of reports requested by the Higher Level and the relevant
activities carried out by the Department.

- 0.2.d. Coordination relations of the Department of Institutional Development:

Vertical
It has ascending operational links vertically in a hierarchical line with the National
Directorate of Finance and Institutional Development on which it depends
administratively, in relation to achieving the efficient and effective administration of the
institutional resources assigned to the Ministry of Education.

Horizontal
A horizontal coordination relationship is maintained with all the departments that make
up the Directorate.

Diagonal
It has diagonal coordination relationships with all departments of the Ministry regarding
the improvement of the structure, the establishment of standards, procedures and
systems.

Extra-institutional
A relationship of coordination and extra-institutional communication is maintained with
some institutions linked to the work areas, among which are: Ministry of Economy and
Bonds, with which constant feedback is maintained on new techniques for the
preparation of manuals, procedures and systems. administrative. Likewise, there is
communication with the Comptroller General of the Republic, which advises and
approves the procedures that have financial implications used at the institutional level.

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- 0.3. COORDINATION OFFICE OF THE SPECIAL AGRICULTURAL EDUCATION

FUND

2037.a. Aim:

• Ensure the distribution and appropriate use of resources from Educational Insurance
regarding Agricultural Education, through strict control and monitoring, so that these
funds are used by Educational Centers that have Agricultural Education, with
Agricultural Projects. , Boarding schools or those that can develop productive projects
for said Centers, which will be sustainable.

20.3. b. Functions of the Agricultural Education Fund Coordination Office:

- Prepare the preliminary draft budget for the Agricultural Fund.

- Ensure the proper processing of budget allocations for the Agricultural Fund at the
corresponding levels.

- Schedule and coordinate with the National Directorate of Administration and the other
relevant administrative bodies, the preparation of the technical specifications of the
specifications, based on the requests and prior planning, which serve as a basis for
public events.

- Ensure the acquisition of goods and services required by the benefited Educational
Centers.

- Prepare technical and financial reports that reflect the distribution and execution of
budgetary allocations from the Agricultural Fund to the benefited Educational
Centers, which serve as a basis for decision-making by the Higher Office.

- Evaluate the use of the Agricultural Fund, both at the central level and in the
benefited Educational Centers.

- Maintain adequate communication with the Directors of the benefited Educational

Centers.

- Ensure that the resources provided through the Agricultural Fund are used in
accordance with the provisions established in the law and other provisions that exist
on these funds.
- Facilitate the work of the Supervision Commission, so that it can timely report on the
use and impact of the financial resources provided by Educational Insurance.

- Schedule and monitor the procedures inherent to the subsidy of food, fuel and other
logistical support for agricultural projects, through the Agricultural Fund.

- Coordinate with the Heritage Assets Unit of the Ministry of Economy and Finance, the
appraisal for the sale of livestock in agricultural colleges, in order to achieve the

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benefits of the developed project.

20.3. c. Powers of the Head of the Coordination Office of the Agricultural Education
Fund:

- Inform the directors of the benefited Educational Centers of the estimated amounts
corresponding to each Campus.

- Carry out the necessary actions so that each Campus receives, within the established
deadlines, the amounts of money that correspond to them.

- Promote effective coordination with agencies inside and outside the Ministry that
carry out activities related to the administration of the fund.

- Provide the School Directors with the necessary guidance and advice for efficient
performance in the management of funds.

- Supervise the preparation of the annual report in which the fund's movements,
expenses, investments and other accounting aspects of the fund will be detailed.

- Verify the Expenditure Budget projects that cover the needs of the Campus in terms
of expenses.

- Actively participate in the Fund Supervision Commission.

- Monitor that the resources assigned by the Agricultural Fund to the Educational
Centers are used as indicated by the respective law and regulations.

- Support in the expediting of the acquisition of goods and services requested by

Educational Centers.

- Direct, coordinate and supervise the activities of the Office.

- Ensure the performance, attendance and discipline of the staff who work in the
Office.

- Present reports of relevant activities executed by the Office to the Higher Office.

- Participate in the preparation of the preliminary budget project and present the annual
work plan.

- Collaborate in the preparation of technical reports developed by the Office.

20.3. d. Coordination relations of the Agricultural Education Fund Coordination Office:

Vertical:
It coordinates vertically in an ascending manner with the National Directorate of Finance

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and Institutional Development, on which it depends administratively.

Diagonal:
It has a diagonal coordination relationship at the central level, with the National
Directorate of Administration regarding the acquisition of goods and services, with the
Directorate of Engineering and Architecture for repair and maintenance work of the
Educational Centers and with the National Directorate of Education. Professional and
Technical Media with whom he coordinates the agricultural projects managed by the
Educational Centers.

Extra-institutional:
Maintains extra-institutional relations with the Ministry of Economy and Finance, in the
delivery of resources that will be distributed to Educational Centers and the appraisal for
the sale of livestock; with the General Comptroller's Office, as inspector of State
purchases and in the participation of public tenders and the National Bank of Panama,
regarding transfers of funds to Educational Centers; with MIDA, regarding teacher
training and the transfer of agricultural technology provided in Educational Centers.

20.4. Department of Budget Administration

20.4. to. Aim:

• Ensure efficient and effective control of the execution of the Ministry's budget, through
the recording of its operational transactions, in order to guarantee and maintain a
monthly and annual balance of the balance of the budget items of all the institutions'
departments.

20.4. b. Functions of the Budget Administration Department:

- Maintain all budget transactions duly recorded, in order to know the budget
availability at the institutional level using the schemes of the Integrated Financial
Administration System of Panama (SIAFPA), framed in the principles and concepts of
Budgetary Accounting.

- Serve as a consultation and advisory body to the authorities of the Ministry of

Education.

- Monitor the financial execution of the operating budget, investments and educational
insurance, through movement control of quarterly and/or monthly items.

- Comply with the constitutional and fiscal provisions, laws, decrees and regulatory
provisions related to the budget system.

- Establish technical criteria for the preparation of reports on the behavior and
administration of budget income and expenses.

- Maintain control of the structure of positions with budgetary allocation, to carry out the

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corresponding procedure for financing and budget allocation, in order to comply with
the payment of the appointed officials.

- Coordinate the closing and liquidation of the budget at the institutional level, to
present the final balance of the budget execution of the Ministry of Education.

- Follow up on actions that are delegated at the regional level, through appropriate
guidance, in order to maintain an adequate budget balance.

20.4. c. Powers of the Head of the Budget Administration Department:

- Plan, direct, coordinate and supervise the activities carried out in the Department.

- Monitor the behavior of budget execution at the level of programs, activities, Regional
and Institutional Management.

- Provide instructions for the preparation of budget reports that must be sent to the
National Budget Directorate (DIPRENA), Ministry of Economy and Finance.

- Carry out all administrative actions and coordinate with the Ministry of Economy and
Finance and the Comptroller General's Office the budget modifications and other
budgetary actions.

- Advise and guide the Minister, Vice Minister, National Director of Finance and
Institutional Development and other authorities of the institution on aspects related to
the development of their functions and recommendations for decision making.

- Ensure that the services provided by the Department are executed expeditiously and
efficiently.

- Prepare reports on the relevant activities of the Department and the closure and
liquidation reports of the institutional budget that are sent to the Ministry of Economy
and Finance at the end of the term.

- Participate in work meetings with the technical staff of the Department, on aspects
related to the development of their functions.

- Other work assigned by the Director and/or Deputy Director.

20.4. d. Coordination relations of the Department of Budget Administration:

Vertical
It has a vertical coordination relationship upwards in a hierarchical line with the National
Directorate of Finance and Institutional Development on which it administratively
depends.

Horizontal

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Maintains an effective horizontal coordination relationship with all departments that make
up the Management.

Diagonal
It has a diagonal coordination relationship with all administrative units at the central level:
with the General Directorate of Education, the National Directorate of Human Resources,
the National Directorate of Administration and the other National Directorates, other
Directorates and Departments; also at the provincial level with the Regional Directorates
and at the local level with the educational centers, with which it will coordinate aspects
related to the control of its resources for better execution of its budget items
(commitments, transfers, reimbursements and others).

Extra-institutional
It has a permanent coordination and communication relationship with the Comptroller
General of the Republic and the Ministry of Economy and Finance with which it has links
regarding modifications in the Budget, reimbursements, transfers of items, increases or
decreases in items, transfers, etc. .

20.5. Accounting department

20.5. to. Goals:

• Ensure that the development of General Accounting and cost activities allows the
Higher Level and the different Administrative Units to be provided with financial
statements referring to resources (financial assets), equity commitments and
operational results of the Ministry of Education, in order to maintain compliance with
current legal regulations.

• Seek the integration of budgetary and financial operations, of the administrative

agencies and educational centers that operate at the regional and local level in order
to efficiently carry out all activities of custody, control, management and disbursement
of the funds, securities and negotiable documents that are administered in the
Ministry of Education.

20.5. b. Functions of the Accounting Department:

- Ensure an updated record of the operations and transactions carried out by the
institution through the effective use of the systems and procedures indicated by the
Comptroller General of the Republic.

- Integrate the budgetary and financial operations of the Regional Directorates of

Education and School Centers.

- Guide and advise the accounting staff of the Regional Directorates and School
Centers on accounting matters.

- Propose technical criteria for the design, implementation and development of

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accounting procedures, in order to satisfy the requirements of current legal, fiscal and
operational standards and regulations.

- Present to the National Directorate of Finance, the Draft Budget and the Annual Plan
of the Department, in order to obtain the necessary budget items and guarantee the
management of resources in an effective and efficient manner.

20.5. c. Powers of the Head of the Accounting Department:

- Direct, coordinate and supervise all accounting activities carried out in the
Department.

- Monitor the recording of the availability of budget items.

- Ensure that the services provided by the Department are executed efficiently and
expeditiously.

- Guide Department staff on the design, implementation and development of

accounting procedures.

- Verify and approve the financial and accounting reports prepared in the Department
regarding the Financial Status of the Ministry of Education.

- Verify compliance with the rules and regulations established for the institution's
accounting operations.

- Advise the accounting staff of the educational establishments and request the
corresponding financial statements through the Higher Management.

- Participate in the design, implementation and development of accounting procedures.

- Answer queries that are submitted to your consideration, regarding the accounting
activities carried out by the Department.

- Ensure the discipline and performance of the personnel under your charge.

- Direct and coordinate the preparation of reports on relevant activities carried out by
the Department.

- Control through records the different funds and other income that are managed in the
Ministry of Education.

20.5. d. Coordination relationships of the Accounting Department:

Vertical
Upwards in the hierarchical line it has a vertical relationship with the National Directorate
of Finance and Institutional Development on which it administratively depends.

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Horizontal
It has horizontal relationships with all the departments that make up the Management.

Diagonal
It has a diagonal relationship with all the administrative units at the central level and with
the Regional Directorates and Educational Centers, with which all custody, control,
management and disbursement activities of the funds that are administered in the
Ministry are efficiently carried out.

20.6. Treasury and Insurance Department

20.6. to. Goals:

• Efficiently carry out all activities of custody, control, management and disbursement
of funds, securities and negotiable documents, which are administered in the Ministry
of Education, in order to ensure timely attention and payment of the acquisitions and
services required by the administrative units. .

• Ensure the validity and coverage of the Ministry's Insurance, through the proper
management of the Institution's policies, in order to guarantee their benefits in a quick
and expeditious manner.

20.6. b. Functions of the Treasury and Insurance Department:

- Manage all income and expenses of the different funds of the institution, as well as
collections for the purchase of specifications, collection of book evaluation,
photocopying, fines and others.

- Establish and maintain good communication and coordination with entities and
organizations, in order to guarantee the proper administration of the financial
resources assigned to the institution.

- Ensure the periodic reimbursement of the Revolving Fund for financing the Small
Savings Funds assigned to the institution, in order to comply with the requirements
demanded by the Comptroller General of the Republic.

- Maintain effective coordination with the Department of Budget Administration, in order

to apply them to the respective expenses of the institution.

- Coordinate all activities related to the institution's Insurance.

- Prepare the Department's Draft Budget by presenting it to the Department of Finance

and Institutional Development, in order to guarantee the department's annual plan
and budget.

20.6. c. Powers of the Head of the Treasury and Insurance Department:

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- Direct, coordinate and supervise the activities to be carried out by the officials of the
Treasury and Insurance Department.
- Coordinate and Supervise the management and control of the different funds and
other income managed in the Ministry.

- Ensure the custody, management and control of checks that are received and
processed in the Treasury Department.

- Ensure that the activities related to the Insurance Policies (Life, Fire, Furniture,
Building, Declaratory Content, Civil Liability, Electronic Equipment) are carried out
appropriately.

- Review and sign the notes, payment lists, refund forms and check divisions that are
processed in the Department.

- Provide instructions for the preparation of reports that are requested and the activities
carried out.

- Coordinate and supervise the preparation of the annual plan and budget of the
Treasury Department.

- Ensure the discipline, attendance and performance of the personnel who work in the
Department.

- Participate in work meetings with the technical staff of the Department, on aspects
involved in the development of their functions.

- Other work assigned by the Director and/or Deputy Director.

20.6. d. Coordination relationships of the Treasury and Insurance Department:

Vertical
Upwards in the hierarchical line it has a vertical relationship with the National Directorate
of Finance and Institutional Development on which it administratively depends.

Horizontal
It has a horizontal relationship with all the departments that make up the Management.

Diagonal
It has a diagonal relationship with all administrative units; at the central level with the
General Directorate of Education, the National Directorate of Administration with the
other National Directorates, other administrative agencies; also at the regional level with
the Regional Directorates. At the local level with the educational centers, with which it
must efficiently carry out all the control, management and disbursement activities of the
funds administered in the Ministry.

Extra-institutional

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It maintains extra-institutional relations with the Ministry of Economy and Finance with
which it coordinates reimbursements from the Revolving Fund and payments for
collection efforts against the National Treasury.

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DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 9
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DISPATCH
SUPERIOR

ADDRESS
NATIONAL
OF
PLANNING
EDUCATIONAL
—

DEPARTMENT DEPARTMENT DEPARTMENT

OF OF OF
INVESTIGATION STATISTICS AND PLANNING
EDUCATIONAL DOCUMENTATION COMPREHENSIV
E
—
21 . NATIONAL DIRECTORATE OF EDUCATIONAL PLANNING

22 .to. Aim:

• Promote the development of educational plans; through educational research and

studies, the collection, production and dissemination of documents and statistics, the
programming and coordination of priority projects, population and environment, with
the purpose of defining and guiding the planning processes, policy formulation,
program preparation to comprehensively transform the quality of services offered to
the student population, based on cultural identity, democracy and peace, as a bastion
of Panamanian nationality, within the framework of improving the quality and equity of
education.

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21.b. Functions of the National Directorate of Educational Planning:

- Establish and guide educational development plans in accordance with the National
Development Plan.

- Promote comprehensive planning of the educational sector, through the

modernization and adaptation of the national educational system with the scientific
and technological advances of today's world.

- Follow up on the development of pilot projects and special programs that are
executed, with the purpose of ensuring continuous improvement in the quality of the
education provided to students.

- Define the elements of technologies that should be used in the modernization of the
national educational system, according to the science and technology existing in the
world and that serve national education to better prepare students.

- Provide advice to the Higher Office on all aspects related to the national educational
policy for making timely decisions, based on the modernization and adaptation of the
education system.

- Strengthen the consultation process between the different actors of the national
educational system so that decision-making is supported by them and benefits
society in general.

- Develop an information system that supports the analyzes and studies on which
decision-making by ministerial authorities is based, as well as the tasks of strategic
planning, regional planning, consultation and consensus in general.

- Promote, control, analyze, study and publish the statistical information generated by
the National Educational System.

- Offer bibliographic and documented information of an educational nature generated in

the Ministry, in the entities of the sector, in national and international organizations in
educational matters.

- Coordinate with universities and autonomous organizations in the educational sector,

national and international, in conducting educational planning processes.

- Develop activities for planning educational supply and demand for school physical
infrastructure at all levels, in broad coordination with all regional directorates in the
country.

- Coordinate and monitor all Center Educational Projects (PEC), Regional Educational
Projects (PER) and the Institutional Educational Project (PEI) with a view to
developing the National Educational Planning System.

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- Promote the carrying out of research and studies, for educational planning and to
address priority aspects that indicate the improvement of the quality of Panamanian
education.

21.c. Powers of the National Director of Educational Planning:

- Plan, direct, coordinate and control the system with national and institutional
educational development plans.

- Guide and advise the Higher Office and other departments of the institution on
educational planning, policies and institutional strategies of the sector.

- Participate in the definition of objectives and goals of the educational development

plans, programs and projects carried out in the institution and in the educational
sector.

- Guide and advise officials in the production, dissemination and analysis of

documentary information and analysis of the statistics produced by the system.

- Prepare technical reports on the relevant activities of the Directorate in relation to

educational development plans, programs and projects, the comprehensive planning
system, statistics and system evaluation.

- Coordinate the political and technical guidelines to the different departments that
depend hierarchically on the management, the institution and the sector.

- Promote the execution and implementation of the ten-year, five-year and annual
operational plans of the institution and the administrative units that comprise it and
learn about the sector's plans.

- Maintain adequate coordination and communication relationships with the

departments of the Ministry of Education, public and private institutions at the national
and international level.

21.d. Coordination relations of the National Directorate of Educational Planning:

Vertical
Coordinates vertically upwards in a hierarchical line with the Higher Office on which it
administratively depends and receives operational guidelines. It also coordinates and
communicates downward hierarchically and permanently with the Departments of
Comprehensive Planning, Educational Studies and Research, and Statistics and
Documentation, who administratively depend on this Directorate.

Horizontal
Maintains coordination and communication relations horizontally with the General
Directorate of Education, regarding the operational actions that are carried out jointly by

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both directorates for making corrective decisions. Likewise with the National Directorate
of Finance and Institutional Development to define and delimit the competition actions,
actions and operations that will be carried out.

Diagonal
Maintains a diagonal coordination relationship with the Regional Directorates and other
administrative units of the Ministry linked to Educational Planning and the application of
educational policy and strategy standards.

Extra-institutional
It has extra-institutional coordination relationships, with institutions linked to the work
area such as the Ministry of Economy and Finance, and other institutions in the sector
such as IFARHU, INAFORP, INDE, INAC, IPHE, Universities and others. Likewise with
institutional organizations and other NGOs that support the Ministry in the application
and implementation of educational policy.

To carry out its tasks, it has an internal organization made up of the Departments of
Educational Research, Statistics and Documentation, and Comprehensive Planning.

21.1. Educational Research Department

21.1. to. Aim:

• Provide technical advice to the Regional Directorates in the preparation and

presentation of educational projects and development plans, with the purpose of
making regional and local educational actions compatible, in order to minimize the

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risk of educational gaps between different communities and geographic areas of the
country, proposing alternatives or recommendations at decision-making levels,
emanating from research and studies of the national educational situation.

21.1. b. Functions of the Educational Research Department:

- Regulate attention to the educational demands of creation, expansion, integration,

transformation and changes of educational offers of different levels and modalities.

- Establish the standards for carrying out Center Educational Projects.

- Guide regional and local levels in the preparation and presentation of Educational
Projects, Development Plans based on operational manuals.

- Guide and advise the different departments of the Ministry of Education in the
preparation and conduct of educational research.

- Carry out national research and diagnoses of the different components of the
educational system, with the purpose of guiding the country's educational policies and
allowing the adoption of plans and programs that respond to the advancement of
science and technology.

21.1. c. Powers of the Head of the Educational Research Department:

- Direct, coordinate, guide and supervise all activities carried out in the Educational
Research department.

- Direct the preparation of the department's annual work plan and budget.

- Supervise, guide and evaluate the work of the coordinators of the department's
subprograms.

- Coordinate and guide the design and development of diagnostics for Educational
Planning.

- Coordinate studies aimed at establishing the methodology for the design and
execution of the department's investigations.

- Coordinate the preparation of reports on department activities.

- Coordinate and guide the preparation of graphs and tables demonstrating the
progress of the work being carried out.

- Organize and coordinate the Professional Improvement Program for the department's
personnel.

- Participate in meetings held by the Planning Department.

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- Authorize and control requests for department materials and equipment.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

21.1. d. Coordination relations of the Educational Research Department:

Vertical
It is coordinated vertically in an ascending manner in a hierarchical line with the National
Directorate of Educational Planning to which it depends administratively and receives
operational technical guidelines.

Horizontal
It has relations with other administrative units with the Department of Statistics and
Documentation and Comprehensive Planning, due to the nature of its work.

Diagonal
It maintains diagonal coordination relationships with the Regional Directorates of
Education and the different Educational Centers in the country regarding the advice it
provides in the preparation and presentation of educational projects and plans.

21.2. Department of Statistics and Documentation

21.2. to. Goals:

• Produce, control, analyze, study and publish the statistical information generated by
the national educational system.

• Offer bibliographic and documented information of an educational nature generated

by the Ministry, by sector entities and national and international organizations in
educational matters.

21.2. b. Functions of the Department of Statistics and Documentation:

- Promote activities aimed at achieving the collection, analysis, preparation, study,

publication and control of the statistics generated by the educational system at the
national level.

- Establish effective coordination mechanisms with the departments of the Ministry of

Education, to keep the statistics program carried out by the department updated.

- Develop activities for the collection and classification of bibliographic and

documentary material of an educational nature, prepared by the Ministry or other
sources, in order to provide information to the student, educator and the general
public.

- Provide statistical information to the general public, to the different departments of the

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FUNCTIONS

Ministry and other entities of the Education Sector and National and International
Organizations.

- Ensure the effective publication and dissemination of the information resulting from
the work of statistical production and research.

21.2. c Powers of the Head of the Statistics and Documentation Department:

- Direct, coordinate and supervise the activities carried out in the Department of
Statistics and Documentation.

- Plan, direct and coordinate the development and execution of programs, studies,
research and statistical censuses, referring to the educational system.

- Review and test the statistical, mathematical analyses, programming and projections
carried out by the personnel under their charge.

- Prepare the publications, bulletins and/or censuses carried out in the Statistics
Department.

- Advisor to the authorities and officials of the Ministry of Education, in everything

related to standards and methods of specialized statistics.

- Analyze, organize and approve the material required for statistical publication and
ensure its effective dissemination.

- Direct and coordinate the preparation of the Department's Annual Plan and Budget.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

21.2. d. Coordination relations of the Department of Statistics and Documentation:

Vertical
It is coordinated vertically in an ascending manner in a hierarchical line with the National
Directorate of Educational Planning to which it depends administratively and receives
operational technical guidelines.

Horizontal
It coordinates with the other administrative units of the National Directorate of
Educational Planning, Department of Comprehensive Evaluation, Educational Research
and Comprehensive Planning.

Extra-institutional
Maintains a coordination and communication relationship with the Comptroller General of
the Nation and any other Institution regarding the publication of educational statistics.

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21.3. Comprehensive Planning Department

21.3. to. Aim:

• Ensure the development of policies, strategies, plans, programs, special and priority
projects, through standards and establishing processes for the requirements of
physical resources, which ensure the updating and modernization of the education
provided in the country's educational centers, for the benefit of the educational
population.

21.3. b. Functions of the Comprehensive Planning Department:

- Direct and promote the development of educational development plans for the sector
through articulation with national plans with all inter-institutional and inter-sectoral
actors.

- Instrument and direct the special projects and educational pilots that are applied,
evaluating them permanently.

- Develop educational policies for the sector in accordance with government

commitments at the national and international level and that benefit the student
population.

- Follow up on the application and implementation of the ten-year strategy for

modernization and updating of the educational system to evaluate it and ensure its
correct application and correction for the benefit of the student population.

- Design and implement the network system to articulate planning in a way that is
uniform and facilitates the programming of activities and operations carried out in the
sector.

- Program the necessary resource requirements through the design of control

mechanisms within the regionalization and institutional decentralization schemes for
their effective use.

- Guide regional and educational center planning according to the guidelines

established in the educational policy to guide the educational development process.

- Planning the development of the different levels and modalities of the educational
system, in accordance with the development requirements of the country, and the
needs expressed by society.

21.3. c. Powers of the Head of the Comprehensive Planning Department:

- Coordinate and propose the contents of educational development plans at the

institutional and sector level.

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- Direct and coordinate innovative and special projects.

- Participate in the development of standards and planning processes with

Management and sector units.

- Plan resource requirements with regional units and institutional and sector units.

- Participate and coordinate the budget formulation and programming aspects of

management, to ensure the execution of institutional and sector priority plans,
programs and projects.

- Participate and coordinate intra-institutional and inter-institutional relations of

educational planning.

- Prepare periodic reports on the operations and tasks carried out by the department.

21.3. d. Coordination relations of the Comprehensive Planning Department:

Vertical
It is coordinated vertically in an ascending manner in a hierarchical line with the National
Directorate of Educational Planning to which it depends administratively and receives
operational technical guidelines.

Horizontal
It coordinates with the other administrative units of the National Directorate of
Educational Planning, Department of Comprehensive Evaluation, Educational Research
and Statistics and Documentation.

Diagonal
With the units of the General Directorate of Education regarding the levels and modalities
of the educational system; the National Directorate of Finance with regard to the
requirements of financial resources, with the National Directorate of Training and
Professional Development in relation to the training of in-service personnel and their
specialization and/or updating and Planning and with the National Directorate of
Curriculum and Educational Technology, referring to plans, programs and study content.

Extra-institutional
With other institutions in the sector such as INAC, INDE, IFARHU, IPHE and Universities
and other Institutions Ministry of Economy and Finance, Comptroller General of the
Nation and any others regarding planning.

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DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
CURRICULUM AND
TECHNOLOGY
EDUCATIONAL

DEPARTMENT DEPARTMENT DEPARTMENT

OF OF OF
PLANNING TECHNOLOGY TEXTS AND
CURRICULAR EDUCATIONAL MATERIAL
AND EDUCATIONAL
COMPUTING

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22 . NATIONAL DIRECTORATE OF CURRICULUM AND EDUCATIONAL
TECHNOLOGY

23 .to. Aim:

• Promote the implementation and sustained maintenance of the current national

curricular policy, which promotes an academic structure favorable to change and
responds to scientific and technological advances through the innovative redesign of
curricular plans, coordination with other sectors of the system. and the acquisition of
essential skills with basic quality levels for students in all educational centers, in
accordance with the planned training profile.

22.b. Functions of the National Directorate of Curriculum and Educational Technology:

- Achieve the scientific quality of the research, planning, execution and evaluation of
curricular designs carried out by the Directorate in line with the current educational
policy and in accordance with its cultural characteristics (indigenous areas) as a way
to achieve new and effective processes and technical-pedagogical results.

- Ensure that all curricular and methodological research is experimented and evaluated
before its general application.

- Coordinate with the curricular bodies of the Ministry of Education and other sectors of
the educational system, the various stages of curriculum planning, taking into account
the current academic structure.

- Promote the participation of the educational community in the planning, development

and execution of the curriculum for the various levels and modalities of the
educational system.

- Promote research about the operation of the curriculum in certain socio-educational

and cultural realities.

- Offer guidelines so that curricular technical advice is provided to internal and external
entities that require it.

- Guide the design and development of educational resources to support the curriculum
developed in indigenous areas, taking into account their cultural characteristics.

- Coordinate actions as they correspond with the other departments of the Ministry of
Education and guarantee the execution of all administrative actions that support the
efficient functioning of the Department's departments.

- Coordinate with other ministerial bodies the investigation, planning and execution of
actions that, in some way, contribute to the performance of the mission of this
Directorate.

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22.c. Powers of the National Director of Curriculum and Educational Technology:

- Plan, organize, coordinate and supervise the development of the activities carried out
by the Directorate of Curriculum and Educational Technology.

- Direct and coordinate the preparation of the Management's plan and budget.

- Guide and coordinate the development of study plans and programs that are applied
to the different levels and modalities of the Panamanian Educational System.

- Develop activities that allow the analysis, interpretation and adaptation of the aims
and objectives of education in the teaching-learning process.

- Guide the application of different learning theories in the development of the

curriculum.

- Direct and coordinate the development of different curricular designs according to the
needs and aspirations of society and the possibilities of the Educational System.

- Guide the application of different instructional designs according to the needs and
resources of the environment.

- Guide the standards, methods and instruments that are required for the correct
conduct of the teaching-learning process.

- Guide Directorate staff on the design of instruments that will be applied for the
evaluation of programs, study plans, texts and materials to support the teaching-
learning process.

- Promote the professional development of Management personnel, through seminars,

conferences, study circles and others.

- Represent the institution in educational and cultural events at the national and
international level, when entrusted or delegated.

- Follow the instructions of hierarchical superiors, and prepare notes and special
documents required by the Higher Level.

- Coordinate with the University of Panama and other public or private entities projects
related to Curriculum activities.

- Provide instructions for the preparation of reports requested in relation to relevant

activities of the Management.

- Ensure the discipline, attendance and performance of the personnel who work in the
Directorate.

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22.d. Coordination relations of the National Directorate of Curriculum and Educational
Technology:

Vertical
The National Directorate of Curriculum and Educational Technology will maintain close
relations of coordination and upward communication with the Higher Office on which it
directly reports. Likewise, it will develop downward communication with the Departments
of Curriculum Planning, Educational Texts and Materials, and Educational Technology
and Informatics.

Horizontal
It is carried out with the administrative units that are at the same level in the structure of
the Ministry of Education, that is, the Directorate of Improvement, Orientation,
Environmental, Copyright, Student Affairs, Legal Advisory and National Planning
Directorate.

Diagonal
The National Directorate of Curriculum and Educational Technology will establish
diagonal communication with other units of the Ministry to expedite procedures and
facilitate coordination.

To fulfill its functions, it has an internal organization made up of the Departments of

Curriculum Planning and Evaluation, Educational Technology and Information
Technology, and Educational Texts and Materials.

22.1. Department of Curriculum Planning and Evaluation

22.1. to. Aim:

• Develop effective curricular designs, in accordance with the levels and modalities of
the Panamanian educational system and in response to a policy for quality education,
articulated with the types of development, needs and aspirations of society.

22.1. b. Functions of the Department of Curriculum Planning and Evaluation:

- Adopt curricular approaches consistent with the reality of the country's educational
process and with the technical, scientific and humanistic advances of the current era,
so that they respond to the principles, purposes, norms and policies established for
the development of Panamanian education.

- Apply curricular designs for the various levels and educational modalities in order to
clearly define the objectives, educational profiles, study plans and programs.

- Apply theories in curricular planning and development, in accordance with advances

in the pedagogical, psychological, andragogical and epistemological fields.

- Develop programs aimed at the adult population, with the aim of training them for

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efficient insertion into the world of work.

- Establish technical criteria and promote compliance with the legal and administrative
criteria that underpin the curricular development of Bilingual Education.

- Rescue and strengthen the multibilingual and pluricultural character of indigenous

society through actions deemed appropriate.

- Investigate the sociocultural, economic, ecological, psychological and anthropological

characteristics of indigenous areas to develop a curriculum that is adapted to them.

- Determine the type of curriculum for indigenous areas as well as for other priority
groups at all levels and educational modalities, taking into account the particularities
and needs of each group.

- Design and develop the curriculum in accordance with national development plans,
the needs and interests of Panamanian indigenous groups and other ethnic groups,
as well as their socioeconomic, cultural, ecological, psychological and anthropological
reality.

- Establish the basic criteria for the design and development of educational resources
that support the development of the curricular programming and favor the
achievement of the objectives proposed therein.

- Make systematic and permanent adjustments to curricular designs based on the

results of the monitoring and evaluation carried out.

- Incorporate into the program innovations that are the product of scientific,
technological and humanistic advances.

- Promote the participation of different social media for the promotion, dissemination
and implementation of educational projects and programs aimed at the indigenous
population.

- Define and execute dissemination strategies for all the phases that make up the
research, planning, development, validation and execution of the curriculum.

- Define the levels of participation of the sectors that make up the educational
community and non-governmental organizations in the various stages of the planning
and execution of the curricula for the different educational levels and modalities.

- Establish the basic criteria for the design and development of educational resources
that should support the development of curricula for the various educational levels
and modalities.

- Offer curricular technical advice for special projects that require it (Children on the

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street).

- Offer curricular technical advice, for the development of the educational supervision
service at the national, provincial and local levels.

- Collaborate in the processes of coordination of national and international technical

and financial cooperation for the development of specific projects and programs for
Bilingual Education.

- Coordinate with other entities of the Ministry of Education, the educational sector and
with non-governmental organizations, actions aimed at the development of projects
for Bilingual Education.

- Ensure the scientific quality of research, planning, execution and evaluation of

curricular designs carried out by the Directorate, in line with current educational
policy.

- Establish the criteria to select the experimental centers in which curricular designs for
different levels and modalities will be validated.

- Design, execute, transfer and report on research and evaluations of curricular

development at provincial, regional and local levels.

- Follow up on the application of different curricular designs in experimental

educational centers.

- Plan, organize, execute and evaluate training actions aimed at supervisory, teaching
and administrative staff who will be in charge of curricular development.

- Carry out monitoring and evaluation actions of the curricular designs that are
developed in indigenous areas and other ethnic groups.

22.1. c. Powers of the Head of the Curriculum Planning and Evaluation Department:

- Plan, design, disseminate, apply, manage, evaluate and provide feedback on

curricula for special projects aimed at different ethnicities or other cultural groups of
the Panamanian population.

- Offer guidance for the administration of the different types of curricula that are
developed for different ethnicities.

- Maintain effective coordination with the departments that make up the National
Directorate of Curriculum and Educational Technology for the execution of the
different actions of Curriculum Planning.

- Ensure the quality of the processes in their area of responsibility and those others
that emanate from higher authority.

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- Plan and coordinate training actions related to the development of curricular designs
aimed at teachers, managers and supervisory personnel.

- Define the interdirectional, inter-institutional, provincial and regional coordination and

participation mechanisms that allow for the planning, design, execution,
dissemination, monitoring and evaluation of the curriculum.

- Plan, organize and execute monitoring and evaluation actions of the curricular
designs established for the various levels and modalities that make up the academic
structure of the educational system.

- Plan and evaluate the offer of curricular advice to educational centers in charge of
Private Education (incorporated and free).

- Participate in research carried out by the Ministerial body in charge of said actions, in
order to have sufficient elements to plan the various types of curricula that will be
developed at the different levels and modalities of the school system.

- Promote research, plan, execute and evaluate the curriculum established for
indigenous areas, according to their cultural characteristics.

22.1. d. Coordination relations of the Department of Curriculum Planning and Evaluation

Vertical
It has an upward vertical coordination relationship with the National Directorate of
Curriculum and Educational Technology from whom it receives precise instructions.

Horizontal
Maintains horizontal coordination relations with the Department of Educational and
Information Technology regarding the adaptation of curricular plans according to
technological advances.

Diagonal
Maintains diagonal coordination relations with the General Directorate of Education
regarding the development of curricular plans according to the student population.

22.2. Department of Educational and Information Technology

22.2. to. Aim:

• Achieve the design, production, application and evaluation of technological resources

that facilitate the development of educational actions in the search for quality and
equity education.

22.2. b. Functions of the Department of Educational and Information Technology:

- Carry out participatory research, in order to diagnose the interests, needs and

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potential of educational centers, aimed at the production of appropriate educational
technologies that contribute to the qualitative improvement of the educational
process.

- Develop research aimed at verifying the degree of adaptability of technological

resources to the characteristics of the educational subject in their socio-cultural
reality, and their function.

- Design and develop educational resources that support curricular development and
plan their application, use and maintenance, as well as their due adaptation to the
means or execution scenarios.

- Support other departments of the Ministry of Education and institutions related to

educational work in the design and production of educational resources.

- Produce radio programs and educational videos in accordance with the

recommendations or requests of the curricular programming areas.

- Design, promote, organize and direct the “Educational Video Bank” and promote the
production and editing of educational videos.

- Promote, design and execute jointly with the Improvement Directorate, training in the
management and maintenance of Audiovisual Equipment and the low-cost
development of teaching materials.

- Maintain effective coordination with the Data Processing Centers, in order to obtain
an adequate and updated database of the administrative and educational information
required by the Ministry of Education.

- Estimate the needs for material and human resources required for better functioning
of the unit under your responsibility.

22.2c. Powers of the Head of the Department of Educational and Information

Technology:

- Carry out professional level work in the coordination, advice, execution, diagnosis
and evaluation of educational technological projects.

- Participate with the corresponding Directorates in the evaluation of the execution of

those computer science teaching programs, which are implemented in Formal and
Non-Formal Education, in primary and secondary education schools in the Country.

- Maintain effective coordination with the Data Processing Centers in order to obtain an
adequate and updated database of the administrative and educational information
required by the Ministry of Education.

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- Estimate the material and human resource needs required for better functioning of
the unit under your responsibility.

22.2. d. Coordination relations of the Department of Educational and Information

Technology

Vertical
It has a relationship of upward vertical coordination with the National Directorate of
Curriculum and Educational Technology from whom it receives precise instructions.

Horizontal
Maintains horizontal coordination relations with the Curriculum Planning Department
regarding the adaptation of technological resources to the curricular plans developed in
the Educational Centers.

Diagonal
Maintains diagonal coordination relations with the General Directorate of Education
regarding the needs and interests of the Educational Centers regarding the improvement
of the educational process.

22.3. Department of Texts and Educational Materials

22.4. to. Aim:

• Investigate the problems related to planning, layout, illustration, validation, editing,

publication, circulation, evaluation and use of texts and educational materials, in such
a way that elements of scientific judgment are available. from which decisions are
made in each of these phases.

22.3. b. Functions of the Department of Texts and Educational Materials:

- Plan training actions for technical administrative staff of the Ministry of Education and
educators in general, in the development, use and conservation of educational
resources.

- Systematically validate the effectiveness and efficacy of educational resources

developed outside the educational sector.

- Design and develop educational resources that support curricular development and
plan their application, use and maintenance, considering their suitability for urban,
rural and indigenous areas.

- Promote strategies for experimenting with teaching resources that complement the
study programs of the pilot educational centers.

- Evaluate the teaching materials prepared by national and foreign authors, in order to
verify that they meet the demands of the curricular programming, as well as the

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planning, layout, illustration, validation, editing, publication, circulation, evaluation and
uses of the texts. and educational materials.

- Support other departments of the Ministry of Education and institutions related to

educational work in the design and production of educational resources (printed and
audiovisual).

- Establish a system for evaluating and updating educational resources prepared by

the Department of Educational Resources.

22.4. c. Powers of the Head of the Department of Texts and Educational Materials:

- Plan, evaluate, organize and control the texts and teaching materials that serve as
logistical support for the best use of the curricular contents.

- Promote training for national authors, editors and evaluators on the new curricular
contents.

- Design and develop educational resources that support curricular development and
plan their application, use and maintenance, considering their suitability for urban,
rural and indigenous areas.

- Promote strategies for experimenting with teaching resources that complement the
study programs of the pilot educational centers.

- Support other departments of the Ministry of Education and institutions related to

educational work in the design and production of educational resources (printed and
audiovisual).

22.3. d. Coordination relations of the Department of Texts and Educational Materials

Vertical
It has a relationship of upward vertical coordination with the National Directorate of
Curriculum and Educational Technology from whom it receives precise instructions.

Horizontal
Maintains horizontal coordination relations with the Department of Curriculum Planning
and Educational Technology and Information Technology, in the adaptation of texts to
curricular plans and technological advances.

Diagonal
Maintains diagonal coordination relations with the General Directorate of Education
regarding the educational texts and materials used in Educational Centers.

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DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
RIGHT OF
AUTHOR

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23 . NATIONAL COPYRIGHT DIRECTORATE

24 .to. Aim:

• Ensure legal protection for authors and holders of copyright and related rights through
the protection, recognition and dissemination of their rights, in order to guarantee
respect and compliance with current author legislation and international provisions
ratified by the Republic of Panama.

23.b. Functions of the National Directorate of Copyright:

- Maintain control of the Registry of Copyright and Related Rights, so that it becomes a
source of knowledge of works and other productions protected by copyright.

- Authorize the operation of collective management entities, subject to compliance with

the requirements required by law.

- Exercise ex officio or at the request of the parties, surveillance and inspection

functions over activities that may give rise to the exercise of Copyright or related
rights.

- Act through conciliation in conflicts that arise due to the enjoyment or exercise of
Copyright and Related Rights and serve as arbitrator when the parties so request.

- Apply the administrative sanctions provided for in the Copyright and Related Law Law
through a reasoned resolution, after verification of the infringement stipulated by law.

- Manage the information center related to national and foreign works, interpretations
and productions that are used in the territory of Panama.

- Periodically publish the “Copyright Bulletin”, with updated information on copyright

and related rights.

- Study and recommend the accession and ratification of International Conventions that
refer to Copyright or Related Rights and seek the application of international
conventions on the matter signed by the Republic of Panama.

- Promote the systematization of all copyright and related rights processes, based on
the application of the rules, procedures and instruments that govern current copyright
legislation.

- Prepare draft Ministerial Decrees and Resolutions and other necessary acts.

- Process and issue mandatory licenses by law and verify that they are executed in
accordance with legal provisions, and with compliance with the requirements
demanded by international organizations and conventions, ratified by Panama.

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- Establish the rates for rights for the services provided by the administrative unit
through a reasoned resolution, which will be published in the Official Gazette and
through the Ministry of Education.

23.c. Powers of the National Director of Copyright:

- Comply with and enforce the provisions of this Law and its regulations.

- Plan, organize, coordinate, control and evaluate the development of actions and
services related to copyright and related rights.

- Authorize the operation of collective management entities, after compliance with the
requirements demanded by the Law and the regulations.

- Issue technical opinion on draft legal provisions related to matters within its
jurisdiction.

- Resort to the assistance of public forces to execute their decisions when necessary,
in order to preserve and protect copyrights.

- Guide the competent entities of the State in the design and execution of national and
international policy on copyright and related rights.

- Represent the higher authorities of the institution in high-level meetings, conferences

and commissions related to Copyright and Related Rights, in coordination with public,
private and international organizations.

- Direct and coordinate the preparation of reports on the relevant activities carried out
by the National Copyright Directorate.

- Maintain adequate technical assistance relations with the Judicial body and the Public
Ministry, as well as with other public entities that request it in matters within their
jurisdiction.

23 .d. Coordination relationship of the National Directorate of Copyright:

Vertical
Coordinates vertically upwards in a hierarchical line with the Higher Office, on which it
depends administratively.

Diagonal
It has a diagonal coordination relationship at the central level, with the National
Directorate of Legal Advice, in order to develop copyright, guaranteeing and controlling
the process of registration, accession and ratification of international conventions on
Copyright and Related Rights that have been established. celebrated the Republic of
Panama.

Extra-institutional

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It has an extra-institutional coordination relationship with the Judicial Branch, Public
Ministry, Presidency of the Republic, Ministry of Foreign Affairs, Ministry of Economy and
Finance; in order to comprehensively apply the execution of national and international
policy on Copyright and Related Rights.

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DISPATCH
SUPERIOR

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24 . NATIONAL DIRECTORATE OF INFORMATICS

25 .to. Aim:

• Achieve the automation and maintenance of Information Systems, as well as the

acquisition of computer equipment that will be used by all departments of the Ministry
at the national level, through the permanent evaluation of the needs to improve
administrative, educational processes, design and implementation of automated
systems and user training; in order to achieve the efficiency of administrative,
academic, financial and human resources management in the Ministry of Education.

24.b. Functions of the National IT Directorate:

- Design and submit to the consideration and approval of the Minister of Education,
policies on the creation and management of computer systems, which are
administered at the national level.

- Evaluate the studies and implementation of data processing services and continuous
supervision in the workplace.

- Guarantee compliance with security standards for computer systems installed at the
institutional level.

- Advise the different National and Regional Directorates, Departments and

Educational Centers of the Ministry of Education, regarding the automation of
processes and the acquisition of programs, to optimize efforts and resources in the
development and fulfillment of the entrusted functions.

- Evaluate and recommend the computing equipment required in the Ministry for the
development of automated Information Systems aimed at administration and the
educational process.

- Provide specialized collaboration to the National Directorate of Curriculum and

Educational Technology, in the acquisition and implementation of software and
equipment, aimed at the development of Educational Computing Programs organized
by this Directorate, through the establishment of a system for evaluating and updating
computer resources. to always remain in line with technological advances and the
corresponding updating of national education.

- Train and evaluate the personnel assigned to the Educational Computing area in the
different Educational Centers, in the technical aspects of computer systems and in
the maintenance and conservation of the equipment at their disposal.

- Carry out permanent evaluations, in order to detect process automation requirements,

whether administrative and/or educational in the institution and provide maintenance
to the existing ones, to ensure their efficiency.

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- Ensure training and technical assistance to all personnel who work in the different
administrative units, in the use of computers and programs for data processing,
capturing reports, newsletters and others, with the purpose of providing an effective
and efficient service. efficient.

- Maintain effective coordination with the National and Regional Directorates,

Departments, Educational Centers and Executing Units that manage projects that
involve the use or creation of computer programs, in collaboration with International
Organizations, in order to ensure an adequate and updated data bank. of the
information administered, whether administrative and/or educational, of interest to the
Ministry of Education.

- Manage the acquisition of all computer services and resources of the Ministry, at the
administrative and educational level, in coordination with the respective instances.

- Manage the national network, which implies resources and services that it can offer
(data, voice, video) in the educational and administrative order, to ensure efficient and
effective communication, which guarantees authenticity, integrity and accessibility for
decision making. .

- Supervise the creation, control and maintenance of inventory of all the institution's
computer resources, at the educational and administrative level.

- Analyze, develop and implement the Institution's Information Systems, at the

administrative and educational level.

- Offer preventive and corrective maintenance of computer resources, ensuring that

they comply with recommended procedures and standards, relying on internal staff
and/or external contracts with specialized companies.

- Coordinate activities with International Organizations that offer cooperation through

projects in the area of IT, guaranteeing their correct execution.

- Review the characteristics of the equipment that is going to be acquired by the

different departments of the institution, as well as its distribution and configuration,
before being delivered, in order to ensure that the hardware and software
requirements are adequate for connectivity to the existing ones.

- Define the standardization and computer policies to follow for the implementation of
systems, equipment and everything related to computer technology in the Ministry,
based on the appropriate technology and the requirements of future users,
maintaining a system concept at the level institutional.

- Establish a system of evaluation and permanent updating of computer resources, to

keep all personnel working in this Directorate updated with respect to technological
innovations in the market.

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- Expand, to the extent possible, the coverage of data that can be obtained from other
State institutions, with the aim of enriching the levels of integration of educational and
cultural information for better institutional performance.

24.c. Powers of the National Director of Information Technology:

- Plan, direct, guide, organize, coordinate and supervise the automation and
maintenance of Information Systems as well as the acquisition of computer
equipment used by the Ministry of Education at the national level, in response to the
guidelines issued by the Higher Office.

- Direct the design and implementation of automated information systems.

- Regulate the acquisition and maintenance of computer equipment so that the different
administrative units of the Ministry achieve better development and control of their
operations.

- Achieve administrative and technical processes to be streamlined.

- Ensure that there is access to timely and reliable information at the institutional level

- Standardize the acquisition of computer equipment and programs that allow access to
information, through the Internet, in all Educational Centers in the country, as an
educational tool available to students at all levels of the educational system.

- Ensure the training of personnel responsible for instruction in computer and

information laboratories in their use and maintenance.

- Prepare technical reports of the relevant activities executed by Management.

- Direct and coordinate the preparation of the budget and annual work plan of the
Directorate.

- Ensure the discipline, attendance and performance of the technical and administrative
staff who work in your Management.

- Hold periodic meetings with the personnel under your charge, to schedule, evaluate
and improve actions that contribute to the effective and efficient performance of their
tasks.

24.d. Coordination relations of the National Information Technology Directorate:

Vertical:
It has an ascending vertical coordination relationship with the Superior Office, on which it
depends hierarchically. Descendingly, permanently with the Departments of
Administration and Systems Development, Production and Systems Security, Technical
Support and Training and Communication, who report hierarchically and administratively

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to this Directorate.

Horizontal:
It maintains a horizontal coordination relationship with all national directorates, in order to
provide advice and training regarding the work it performs.

Diagonal:
It maintains a diagonal coordination relationship with the Regional Education Directorates
and the Educational Centers at the national level in order to provide advice and training
regarding the work it performs.

To fulfill its functions, it has an internal organization made up of the Systems

Administration and Development, Production and Systems Security, Technical Support
and Training and Communication departments.

24.1. Department of Administration and Systems Development

24.1. to. Aim:

• Manage and develop information systems at the different functional levels of the
institution, in order to provide the automation of processes, for the effective and
efficient performance of each of the instances of the Ministry of Education.

24.1. b. Functions of the Systems Administration and Development Department:

- Manage the information systems and software of the institution, in order to ensure
their proper functioning.

- Ensure the solution to specific problems and streamline processes that lead to better
management of operations within the institution, using the computer as the main tool.

- Coordinate the installation and maintenance of computer equipment, as well as the

installation and configuration of the different programs required in administrative units
and educational centers.

- Participate in cost/benefit evaluations of system development or acquisition

alternatives, to achieve the rational use of resources destined for these activities.

24.1. c. Powers of the Head of the Systems Administration and Development

Department:

- Plan, organize, manage and implement the development and integration activities of
information systems.

- Assign systems analysis, design and programming work.

- Establish priorities in the development of systems and monitor their results.

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- Guarantee that the systems developed are designed to meet the user's needs.

- Assess the areas that have problems and collect the necessary information to define
a possible solution.

- Hold meetings with department personnel to evaluate the progress and difficulties
encountered in the activities carried out and establish the necessary correctives or
adjustments.

- Present the needs of your department to achieve their integration into the budget of
your Management.

- Ensure the discipline of the personnel who work in the Department.

- Present the information required for the preparation of reports on the relevant
activities of the Department.

- Other work assigned by the Director and/or Deputy Director.

24.1. d. Coordination relations of the Department of Administration and Systems

Development

Vertical:
It maintains a vertical relationship with the National Directorate of Educational
Informatics, from which it depends hierarchically and receives precise instructions.

Horizontal:
It has a horizontal relationship with the Production and Systems Support, Technical
Support and Training and Communication departments in terms of maintenance,
installation of equipment and programs as well as staff training.

Diagonal:
It maintains a diagonal coordination relationship with the Regional Directorates and
Educational Centers regarding the service they provide.

24.2. Production and Systems Security Department

24.2. to. Aim:

• Ensure the formation of the database and facilitate the accessibility of greater
information resources, in order to satisfy the needs of the Ministry of Education.

24.2. b. Functions of the Production and Systems Security Department

- Design and manage the database of the Ministry of Education, in the administrative
and educational field, attending to the required technical and operational aspects, to
ensure the conservation of the information contained in the database.

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- Establish, through adequate planning, the maintenance of the database, the
information policy, the maintenance of data dictionaries and ensure the quality
standards and necessary support, based on the techniques implemented by the
Database Management Systems. Data, according to the technology used.

- Develop and apply mechanisms that facilitate the reduction of complexity of the
information environment in the institution, establishing effective administration that
allows easy access to information, to optimize its use, under appropriate levels of
security.

- Design adequate flexibility mechanisms in information systems that facilitate quick

queries, low cost and larger volumes of data, using the advantages of Database
Management Systems (DBMS), to make data independent of programs or automatic
processes. .

- Reduce redundancy and inconsistency in data to the lowest level, eliminating old
schemes of isolated file creations and avoiding the repetition of data elements
throughout the system.

- Establish programs and techniques for backup and recovery of information for all
systems managed by management.

- Plan, organize, coordinate and execute the report production tasks required by the
different administrative units, relying on satellite units residing in the different
subsystems subject to due training by this unit.

- Expand the scope of data resources to levels outside the institution, acquiring data of
an educational, social, economic and cultural nature, both from institutions in the
educational sector and from other State institutions, with the purpose of providing an
information framework more complete, to support decision-making, in terms of
planning and setting institutional objectives.

24.2. c. Powers of the Head of the Production and Systems Security Department

- Manage all databases developed in the Institution.

- Plan databases and maintain the integrity of the data that comprise it.

- Oversee the design and development of the database, define the schema, create and
maintain the data dictionary, establish and enforce data standards.

- Analyze the performance of the database and reorganize it when necessary.

- Monitor periodically or according to established parameters, the operation of the

database and perform its recovery.

- Develop the necessary applications that allow you to effectively implement the

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 2
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
activities inherent to the position.

- Coordinate the migration of data and the correction of damage caused to the
Institution's database.

- Create and maintain descriptions of data, users and resources; establish and
maintain the database for testing and production purposes and maintain constant
communication with database users to identify their requirements and project
improvements.

- Coordinate security measures necessary to establish control procedures for the

database, including backup and recovery.

- Hold meetings with department personnel to evaluate the problems and difficulties
encountered in the activities carried out and establish the necessary correctives or
adjustments.

- Present the needs of your department to achieve their integration into the budget of
your Management.

- Ensure the discipline of the personnel who work in the Department.

- Present the information required for the preparation of reports on the relevant
activities of the Department.

- Other work assigned by the Director and/or Deputy Director.

24.2. d. Coordination relations of the Production and Systems Security Department

Vertical
It maintains a direct vertical relationship with the National Directorate of Educational
Informatics, from which it depends hierarchically and receives precise instructions.

Horizontal:
It has a horizontal relationship with the Systems Administration and Development,
Technical Support and Training and Communication departments regarding
maintenance, installation of equipment and programs, as well as staff training.

Diagonal:
It maintains a diagonal coordination relationship with the Regional Directorates and
Educational Centers regarding the service it provides.

24.3. Technical Support and Training Department

24.3. to. Aim:

• Ensure technical support in terms of software in the institution at the central, regional
and local level and provide the necessary maintenance, to optimize its use and

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 3
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
performance, in the administrative and educational field.

• Achieve the execution of induction, training and training programs for administrative
personnel, related to technological advances and the national, sectoral and regional
reality, which allows the efficient and effective development of the public servant who
works in the Ministry of Education.

24.3. b. Functions of the Technical Support and Training Department

- Plan, organize and coordinate training and/or training programs, for in-service
personnel, regarding equipment and software acquired or developed by the
Institution.

- Coordinate, with the National Directorate of Curriculum and Educational Technology,

matters related to Educational Informatics, providing advice and technical support
services regarding advanced equipment and software.

- Plan, organize and develop training activities for educators and computer instructors
in educational centers in the country, in the installation, updating and maintenance of
equipment, software and networks for institutional use.

- Evaluate the technical specifications sent to the Purchasing Department, in order to

verify that they comply with the characteristics and quality standards required by the
institution.

- Evaluate and recommend the computing equipment required in the Ministry of

Education, for the development of Administrative and Educational Informatics so that
the quality of the equipment acquired is guaranteed.

24.3. c. Powers of the Head of the Technical Support and Training Department:

- Plan and coordinate computer support, maintenance and availability systems

programs.

- Ensure that the standards are met in the installation of the Institution's computer
equipment.

- Determine the training needs of the unit's technical personnel, to request training
programs according to the new equipment or systems acquired, for updating and
better technical and human use.

- Plan preventive and collective maintenance of operating systems.

- Manage and analyze operating systems and propose modifications to resolve

production, communication and testing problems that arise.

- Coordinate with the Department. of Production and Systems Security, the security
parameters of the operating systems and their documentation.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 4
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Plan, coordinate, organize and deliver the various courses, seminars, workshops and
update talks to all officials of the Institution at the national level, on computer science
topics.

- Prepare manuals and teaching materials necessary for carrying out the various
specialized courses and seminars for specific sections.

- Maintain permanent communication with users to identify their requirements and thus
plan new training courses.

- Hold meetings with department personnel to evaluate the progress and difficulties
encountered in the activities carried out and establish the necessary correctives or
adjustments.

- Present the needs of your department to achieve their integration into the budget of
your Management.

- Ensure the discipline of the personnel who work in the Department.

- Present the information required for the preparation of reports on the relevant
activities of the Department.

- Other work assigned by the Director and/or Deputy Director.

24.3. d. Coordination relations of the Technical Support and Training Department

Vertical
It maintains a direct vertical relationship with the National Directorate of Educational
Informatics, from which it depends hierarchically and receives precise instructions.

Horizontal
It is related to the Systems Administration and Development, Production and Systems
Support and Communication departments in terms of maintenance, installation of
equipment and programs as well as staff training.

Diagonal:
It maintains a diagonal coordination relationship with the Regional Directorates and
Educational Centers regarding the service it provides.

24.4. Communications Department

24.4. to. Aim:

• Guarantee the communication service of all instances of the Ministry of Education,

through appropriate technology, to ensure access to the different information
systems, under strict control standards that provide security to the entire information
resource.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 5
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
24.4. b. Functions of the Communications Department

- Schedule and coordinate, with the different levels of the institution, everything related
to the administration of the communication service required at the central, regional
and educational center levels.

- Program and carry out the expansion of the communication service, to all levels of the
Ministry of Education, in order to integrate the execution of processes at all levels,
favoring the obtaining of timely information for decision making.

- Establish an appropriate security policy for access to the Ministry of Education

network to safeguard all of the institution's computer resources.

- Take the necessary security backup provisions and any other provisions required to
ensure the permanent operation of the system.

24.4. c. Powers of the Head of the Communications Department

- Design and maintain communication networks that link the Institution's computers and
workstations to enable data communication.

- Plan and coordinate activities related to the administration of communication

networks.

- Coordinate the installation and maintenance of software that controls the flow of data
between computing devices.

- Determine the need for technical personnel and develop training programs for
personnel, according to the new equipment or systems acquired for updating and
better technical and human use.

- Hold meetings with department personnel to evaluate the problems and difficulties
encountered in the activities carried out and establish the necessary correctives or
adjustments.

- Present the needs of your department to achieve their integration into the budget of
your Management.

- Ensure the discipline of the personnel who work in the Department.

- Present the information required for the preparation of reports on the relevant
activities of the Department.

- Other work assigned by the Director and/or Deputy Director.

24.4. d. Coordination relations of the Communications Department:

Vertical

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 6
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
It maintains a direct vertical relationship with the National Directorate of Educational
Informatics, from which it depends hierarchically and receives precise instructions.

Horizontal
It has a horizontal relationship with the Systems Administration and Development,
Systems Production and Support, and Technical Support and Training departments in
terms of maintenance, installation of equipment and programs as well as staff training.

Diagonal:
It maintains a diagonal coordination relationship with the Regional Directorates and
Educational Centers regarding the service they provide.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 7
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
ASSESSMENT
EDUCATIONAL

UNIT UNIT UNIT

TECHNIQUE TECHNIQUE TECHNIQUE
ASSESSMENT ASSESSMEN STUDY AND
INSTITUTIONAL T INVESTIGATION
25 . NATIONAL DIRECTORATE OFTEACHER
EDUCATIONAL EVALUATION

26 .to. Aim:

• Comprehensively evaluate the National Educational System, to identify its weaknesses

and strengths, in order to develop proposals aimed at guaranteeing its efficiency and
effectiveness.

25.b. Functions of the National Directorate of Educational Evaluation:

- Design an institutional quality evaluation system that contemplates the performance

of managers, teachers, students, administrators and educational centers, to measure
both compliance with the educational policies contemplated in Law 47 of September
24, 1946, Organic of Education, such as programs, teaching methodologies, learning
and monitoring of educational work.

- Develop comprehensive information systems that include educational indicators and

statistics, innovations and results on the research and evaluation processes of the
different instances of the educational system.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 8
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Have relevant, significant, timely and updated information for decision making.

25.c. Powers of the Director of the National Directorate of Educational Evaluation:

- Comply with and enforce the responsibilities of Management.

- Coordinate the evaluation of Educational Centers, the administrative and educational

processes of the system.

- Direct the evaluation of the school environment and educational projects and
innovations.

- Coordinate the evaluation of the development of the educational system in the

national territory and the challenges achieved.

25.d. Coordination relations of the National Directorate of Educational Evaluation:

Vertical
It has an ascending vertical coordination relationship with the Superior Office on which it
depends hierarchically and descending with the units that make it up.

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DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 9
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Horizontal
It has a horizontal coordination relationship with each and every one of the administrative
units of the Institution related to the comprehensive evaluation of the educational system.

Diagonal
Maintains a diagonal coordination relationship with units at different hierarchical levels
whose activities are directly related to the execution of programs and methodologies for
teaching, learning and monitoring of educational work.

For the fulfillment of its functions, made up of It has an internal organization of:
the Institutional Research and Evaluation Teaching Evaluation, Study and
Technical Units.

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT

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MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
OF
ISSUES
STUDENTS

DEPARTMENT
OF DEPARTMENT
SPORTS OF
SOCIAL CARE
AND CULTURAL
26. DIRECTORATE OF STUDENT AFFAIRS

26.a. Aim:

• Ensure the promotion, planning and development of cultural, sports and social
activities and programs, through the greater participation of students at the school
and/or college level, as well as within the community; with the purpose of preserving
the physical, mental and moral health of Panamanian children and youth.

26 .b. Functions of the Directorate of Student Affairs:

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 1
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Plan, promote and develop sports, recreational and social activities in all educational
and social centers.

- Advise and guide the organization and regulation of Student Governments in

educational centers.

- Establish and foster relationships with other national and international institutions or
organizations that develop sports and social activities, aimed at students in the
country.

- Promote community work among students.

- Organize and disseminate the holding of folklore events in the country's Educational
Centers.

- Maintain effective communication between the departments of the Ministry of

Education, other national authorities, with the teaching and student sector.

27 .c. Powers of the Director of Student Affairs:

- Plan, coordinate and supervise the development of the activities carried out by the
Directorate of Student Affairs and its departments.

- Monitor compliance with sports, recreational and social activities that are developed
at the level of educational centers or the educational region.

- Schedule and present to the higher level the annual work plan and budget of the
Directorates and their dependencies.

- Approve or prepare reports that are required and the activities and events carried out.

- Hold work meetings to evaluate the progress of scheduled activities.

- Guide and support student associations and groups, who request it, to carry out
programs and activities of a recreational and social nature.

- Evaluate the potential aptitude of applicants to occupy jobs under their direct
supervision, according to current procedures.

26 .d. Coordination relations of the Directorate of Student Affairs:

Vertical
It maintains direct relations upwards with the Ministerial Office from which it receives
precise instructions and downwards with the Office for the Promotion and Dissemination
of Folklore, which administratively depends on the Directorate of Student Affairs.

Diagonal
It has diagonal relationships with the directorates of: General of Education, National

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DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Directorate of Initial Education, National Directorate of General Basic Education, National
Directorate of Secondary Academic Education, National Directorate of Professional and
Technical Education and National Directorate of Private Education, aspects related to
teaching student learning and other technical aspects; Likewise with the Administration
Directorate and the Finance Directorate for the management of resources and
processing of travel expenses.

Extra-institutional
It has extra-institutional coordination relations with the Office of the First Lady, National
Sports Institute, Juvenile Police, Panamanian Red Cross, Traffic Police, Panama Fire
Department and Rotary Club of Panama, for the development of activities and programs.

To carry out its functions, it has an internal organization made up of the Department of
Sports and Social and Cultural Assistance.

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 3
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
FORMATION AND
IMPROVEMENT
PROFESSIONAL

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DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
27 . NATIONAL DIRECTORATE OF TRAINING AND PROFESSIONAL
IMPROVEMENT

28 .to. Aim:

• Direct the execution of the educational policy in terms of training and professional
development of teachers, managers and supervisors, through the modernization of
their programs, planning, coordination and unification of criteria with other entities
responsible for training and training, in order to have in the educational system, with
personnel updated in pedagogical, scientific and technological skills and practices, to
achieve quality learning.

27.b. Functions of the National Directorate of Training and Professional Improvement:

- Promote research on advances in pedagogical, andragogical and technological

matters.

- Execute the professional development policy for educators, managers and

supervisors established by the Ministry of Education, within the framework of ongoing
training.

- Plan, organize and monitor professional development through permanent

coordination with national and regional directorates, educational centers and other
governmental and non-governmental, national and international institutions.

- Disclose, advise and process the documents of teachers in service within the Ministry
of Education who aspire to scholarships or improvement programs inside and outside
the country.

- Monitor and coordinate in favor of the Ministry of Education, the optimization of

human resources benefiting from international scholarships.

- Maintain effective coordination mechanisms with other institutions and endorse

training and professional development activities (seminars, conferences, congresses,
diploma courses, courses and others) in person and remotely.

- Promote research into training needs for the organization of these activities,
according to local, regional and national priorities.

- Promote the articulation of initial teacher training with the demands of innovative
performance, in order to guarantee the mastery and use of new technologies for
educational purposes.

27.c. Powers of the National Director of Training and Professional Development:

- Plan, organize, coordinate and monitor training and professional development actions
that occur in central and regional bodies and in educational institutions.

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 5
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Guide and advise the Higher Office and other departments of the Ministry on training
and professional development.

- Organize, direct and coordinate the internal activities of the National Directorate of
Training and Professional Development and the Research and professional
development centers for teachers, managers and supervisors.

- Present periodic reports on the work carried out by the National Directorate of
Training and Professional Development to the corresponding authorities.

- Maintain adequate coordination and communication relations with the departments of

the Ministry of Education, public and private institutions or other organizations, in
matters of training and professional development of teaching, management and
supervisory staff.

- Supervise, evaluate and advise the work carried out by Directorate officials.

- Direct and guide the annual and operational plans of the Management and the
existing Research and Professional Development Centers.

- Represent the Management in meetings and official events inside and outside the
institution.

- Participate in the definition of the national training and professional development

policy.

- Applicants for scholarships for study inside and outside the country can apply to the
Superior Office.

- Coordinate the Institutional Commission that studies requests for paid study leave
and make the pertinent recommendations.

- Coordinate the participation of the Ministry of Education in the professional

development activities of the Center for the Improvement of Human Resources of
Public Servants.

- Represent the Ministry of Education before the Inter-institutional Commission for the
granting of paid licenses for study of teaching staff, based at the IFARHU.

27 .d. Coordination relations of the National Directorate of Training and Vocational

Improvement:

Vertical
It has a direct vertical relationship with the Higher Office, from whom it depends
hierarchically and receives the institutional guidelines to follow for the development and
execution of the training and professional development policy of the personnel who work

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 6
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
in the Ministry of Education at all levels and modalities of the system. Panamanian
educational.

Horizontal
It has horizontal coordination relations with the National Directorate of Curriculum and
Educational Technology, for training aimed at the use and management of texts and
school guides for teachers, directors and supervisors, according to the basic criteria that
have been established.

Diagonal
It has a diagonal coordination relationship with the General Directorate of Education and
the Curricular Directorates, for the planning and design of professional development
strategies. With the National Directorate of Finance and Institutional Development, the
National Directorate of Administration, regarding financial aspects; With the National
Directorate of Legal Advice, it reviews and approves Resolutions of programs,
congresses, courses or other regulatory documents and with the Office of International
Cooperation, it maintains close communication and advice with all the programs that are
generated from said conventions or agreements.

Extra-institutional
It has extra-institutional relationships with the organizations that make up the education
sector in the administration of the Panamanian State and non-governmental
organizations.

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 7
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
ORIENTATION
EDUCATIONA
L AND
PROFESSION
AL

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 178

INSTITUTIONAL DEVELOPMENT DEPARTMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
28 . NATIONAL DIRECTORATE OF EDUCATIONAL AND PROFESSIONAL
GUIDANCE

29 .to. Aim:

• Ensure the comprehensive training of the Panamanian student according to their

interests and abilities through the implementation of programs in the area of
Educational and Professional Guidance that take into account the elements of the
curriculum, in order to guarantee their success in the different stages of the process.
teaching learning.

28 .b. Functions of the National Directorate of Educational and Professional Guidance:

- Define each of the policies and strategies to follow in the development and
implementation of Educational and Professional Guidance services at the national
level to support the learning process, which guarantee the achievement of the
objectives of this Directorate.

- Direct everything related to the provision of Educational and Professional Guidance

services developed by the Ministry of Education at the level of all schools in the
country.

- Establish levels of coordination with all instances of the Ministry of Education and with
governmental and non-governmental institutions related to the work of this
Directorate.

- Execute actions emanating from the higher level in compliance with its guidelines,
policies and work programs.

29 .c. Powers of the National Director of Educational and Professional Guidance:

- Direct everything related to the operation of the National Directorate of Educational

and Professional Guidance and the organization and integration of the National
Guidance Service.

- Plan the development of programs and projects in the areas of educational and
professional guidance both at the level of the National Directorate itself and the
Guidance Departments of the Schools.

- Coordinate the execution of all actions relevant to the National Guidance Service with
the organizations and institutions of the governmental and non-governmental sector,
directors of educational centers and School Guidance Departments.

- Evaluate the work carried out in the National Educational and Professional Guidance
Service, both at the level of the central plant and the Guidance Departments.

- Promote the carrying out of internal research and in conjunction with other official and

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DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 9
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
unofficial agencies, which allow enriching and substantiating the activities being
carried out.

- Maintain permanent communication with the higher levels of the institution so that the
policies and lines of action of the programs that are designed and executed can be
adjusted.

- Facilitate the work of the entities that depend on the National Guidance Directorate in
such a way that the functions they perform are strengthened.

- Attend to all the ordinary and regular procedures of the Directorate that allow it to
guarantee its functioning and operability internally and with the other departments of
the institution.

28 .d Coordination relations of the National Directorate of Educational and Professional

Guidance:

Vertical
It has a vertical relationship in the superior hierarchical line with the Superior Office from
whom it receives instructions and guidance.

Horizontal
It has horizontal coordination relations with the National Directorates of Curriculum,
Training and Professional Improvement and the Comprehensive Preventive Directorate
in relation to training programs and the development and application of academic and
training content.

Diagonal
It has a diagonal intra-institutional coordination relationship with the curricular
directorates of the system, especially with those of General Basic and Secondary
Education in relation to the design and implementation of programs and projects in the
country's educational centers and with the National Directorate of Psychoeducational
Services for the support in specialized technical areas.

Extra-institutional
Extra-institutional coordination is maintained with state agencies that have a direct
relationship with the nature of our work, especially with the Ministry of Health and the
Social Security Fund, in the coordination and mutual support of their care services, and
with the University of Panama and the Technological University in the process of
professional orientation of the country's students. Likewise, the relevant coordination is
established with the Ministry of Family and Youth.

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 0
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL
OF
EDUCATIO
N
ENVIRONM
ENTAL

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 1
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
29 . NATIONAL DIRECTORATE OF ENVIRONMENTAL EDUCATION

30 .to. Aim:

• Raise awareness in the educational community of the importance of their participation

in the protection, preservation and orderly use of natural resources, through
Environmental Education aimed at achieving a change in attitude and values, in order
to raise awareness, in preserving the balance that It must exist between man and
nature, to improve the quality of the environment and therefore, the quality of life.

29.b. Functions of the National Directorate of Environmental Education:

- Establish the necessary guidelines regarding environmental education.

- Plan, coordinate, supervise, execute and evaluate the different environmental

education programs related to man and the environment, aimed at the educational
community, both in the aspect of formal and non-formal education.

- Implement agreements and agreements with state institutions and NGOs that develop
environmental education programs, which benefit the Educational Centers and the
population in general.

- Ensure compliance with Law No. 10 of June 24, 1992, as a national strategy, to
conserve and develop natural resources and preserve the environment.

- Ensure compliance with Decree No. 13 of January 14, 1997, which creates the
National Commission for Environmental Education.

- Comply with Decree 605 of December 2, 1992, which establishes the development of
activities related to the national Ecological Week, with the logistical contribution of the
Educational Centers.

- Prepare, in coordination with the National Directorate of Curriculum and Educational

Technology, the transversal axes of the environmental contents included in the study
plans and programs.

- Maintain effective coordination mechanisms with other government institutions,

through periodic liaison meetings, in order to create national environmental education
programs that take into account the needs of each educational region.

- Advise, supervise and monitor environmental education programs, with the support of
the environmental coordinators of each region at the national level.

29.c. Powers of the National Director of Environmental Education:

- Direct and evaluate the Seminars – workshops held at the central and provincial
level.

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 2
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Plan, organize, supervise activities, programs and projects at the central and
provincial level, on environmental issues for teachers, regional and national
supervisors and students.

- Direct and evaluate the environmental education seminars and workshops, with the
purpose of being facilitators in the training sessions for teachers.

- Coordinate with the National Directorate of Public Relations, the dissemination of

environmental education programs, projects and activities, through the different
media, radio, press and television.

- Prepare the work plan and annual budget that reflects the different activities related to
the country and the complete Environmental Education program.

- Establish coordination and adequate communication with the departments of the

Ministry of Education, public and private institutions, on environmental education
issues.

- Ensure the discipline, attendance and performance of the personnel who work in this
Directorate.

- Present reports on the work carried out by the Management.

- Represent the Ministry in extra-institutional commissions and Boards of Directors of

state institutions linked to environmental protection, in order to protect, evaluate and
conserve environmental heritage and actions.

29.d. Coordination relations of the National Directorate of Environmental Education:

Vertical
They have vertical communication relationships with the Higher Office on which they
report hierarchically.

Diagonal
The National Directorate of Nutrition and School Health and Engineering and
Architecture maintains a coordination and diagonal communication relationship, in
relation to the coordination of all actions that lead to the effective and efficient
development of the educational component; with the rest of the National Directorates and
their dependencies in any type of logistical and administrative support and with the
International Cooperation Office, in terms of the relationship with UNESCO and the
Andrés Bello Agreement, USAID and the United States Embassy.

Extra-institutional
A relationship of communication and extra-institutional coordination is maintained with
the following state institutions: ANAM, ACP, Ministry of Health, DIMAUD, MEF and
Municipal Mayor's Office, with which close links are maintained in the development of

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 3
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
activities related to the environment. With Foundations and NGOs, which maintain the
endorsement to work under the coordination of the Directorate of Environmental
Education, CLARA, ACU and Parque Metropolitano.

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 4
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
NATIONAL OF
SERVICES
PSYCHOEDUCATIONAL

OFFICE OF OFFICE OF
EDUCATIONAL CARE
ASSESSMENT
TO MINORS IN
CIRCUMSTANCES
PSYCHOEDUCATION
ESPECIALLY AL AND
DIFFICULT DEVELOPMENT OF
THE
30. NATIONAL DIRECTORATE OF PSYCHOEDUCATIONAL SERVICES

30.a. Aim:

• Ensure the comprehensive development of the personality of the Panamanian student

through the implementation of programs and actions that have to do with
psychological, learning, social aspects and healthy sexuality, which guarantee their
adaptation in the different stages of the educational process, taking into account to
their individual characteristics and conditions.

30 .b. Functions of the National Directorate of Psychoeducational Services:

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 5
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Advise and approve everything related to the design and execution of new programs
and actions that are planned in each of the Offices that make up the National
Directorate of Psychoeducational Services.

- Evaluate and monitor the administrative and technical performance of the Directorate
Offices, with a view to reorienting or consolidating their operation and promoting the
expansion of their services.

- Establish coordination and support relationships with other administrative units of the
Ministry of Education itself, as well as other institutions related to the nature of the
programs and activities that are executed.

- Define the general and technical lines for the development of the different programs
that are executed in each of the Offices that make up the National Directorate of
Psychoeducational Services.

- Promote the development of research and teaching, at the level of the National
Directorate itself and the Offices that comprise it, which serves as support in the
formulation and execution of programs.

31 .c. Powers of the National Director of Psychoeducational Services:

- Direct all activities and operations of the National Directorate of Psychoeducational

Services through its planning, execution, supervision and evaluation.

- Promote the development of psychosocial and pedagogical research that allows the
improvement and strengthening of the services and programs carried out in the
Directorate and make them known to other entities.

- Support all the work undertaken by other departments of the Directorate that tend to
strengthen their technical and administrative capacity.

- Maintain permanent consultation with higher authorities to guide the policies,

strategies and lines of action of the Management and make them known to other
bodies.

- Organize periodic meetings with all heads of departmental units and with all officials.

- Coordinate the actions required with other departments of the Ministry and with other
institutions, organizations or groups.

- Support the management of economic, human and material resources needed by the
National Directorate Offices for the development of their technical tasks and the
functioning of their administrative organization.

- Execute the actions that emanate from the higher level in compliance with its
guidelines, policies and work program.

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 6
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
30.d. Coordination relations of the National Directorate of Psychoeducational Services:

Vertical
Maintains an ascending coordination relationship with the Ministry and Vice Minister, on
whom he reports hierarchically and descendingly, with the Offices of Education in
Population and Human Development, Care for Minors on the Street and
Psychoeducational Evaluation and Personality Development, as immediate superior for
guide them and give them guidelines in the development of their programs and projects.

Horizontal
It has a horizontal coordination relationship with the National Directorate of Educational
and Professional Guidance, in aspects related to the biopsychosocial development of the
student and the National Directorate of Curriculum and Educational Technology in the
application of techniques and methodological approaches. Likewise, there is a
relationship with the National Directorate of Training and Improvement in what is the
training of teaching staff linked to the Offices attached to it.

Diagonal
It maintains a diagonal coordination relationship with the General Directorate of
Education and its dependencies and with the Regional Directorates of Education,
regarding the programs and services that occur at all levels of the educational system.
Likewise, it has a relationship with the National Directorates of Administration, Finance
and Personnel in reference to economic matters, administrative management and
personnel actions.

Extra-institutional
It maintains external relations with other institutions whose programs and actions are
similar to those developed by the Offices attached to this National Directorate, such as
the Ministry of Health, the Ministry of Youth, Women, Children and the Family, the IPHE,
the Universities of Panama, Technology and the Americas, the Juvenile Court and the
Social Security Fund.

To carry out its functions, it has an internal organization made up of the Offices of:
Educational Care for minors in especially difficult circumstances, and Psychoeducational
Evaluation and Personality Development.

30.1. Office of Educational Care for minors in especially difficult circumstances

30.1. to. Aim:

• Ensure adequate compliance with the educational policies and programs that
regarding care for children and adolescents in especially difficult circumstances, are
planned and developed, through adequate advice, supervision, monitoring and
evaluation of the work carried out in the Educational Centers in Search of a
Tomorrow, in order to achieve a population with critical awareness and prepared to
face the challenges of society, based on the enhancement of their abilities and skills.

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DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 7
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
30.1. b. Functions of the Office of Educational Care for minors in especially difficult
circumstances:

- Define and control the policies and study plans established to guarantee the
satisfaction of the educational needs of the population of out-of-school children and
young people, through the development and application of a constructive participatory
methodology, in order to achieve learning that allows them to integrate properly. in
society.

- Promote the expansion of the services provided by the Office of Educational Care for
Minors in Especially Difficult Circumstances, through the organization and
establishment of the Centers in Search of a Tomorrow at the national level, with the
participation of duly trained interdisciplinary teams consisting of teachers;
psychologists, social workers and other personnel appointed by the Ministry of
Education, in order to guarantee adequate service to the community.

- Establish and disseminate the operating rules of the Centers in Search of a

Tomorrow, through the design of strategies that allow care for out-of-school children
and adolescents, so that they can complete their general basic education.

- Advise, coordinate and supervise the personnel who work in the Office and the
Centers in Search of a Tomorrow that apply the plans and programs, through the
coordination and monitoring of their activities, in order to achieve efficiency and
effectiveness in the services provided.

- Guide institutional bodies and national and international organizations on the

execution of actions carried out by the Office and the Centers in Search of a
Tomorrow, through coordination mechanisms and institutional participation, which
allow supporting the obtaining of resources and maintaining an environment suitable
for work.

30.1. c. Powers of the Head of the Office of Educational Care for minors in especially
difficult circumstances:

- Plan the organization and operating strategies of the Office of Educational Care for
Minors in Especially Difficult Circumstances and the Centers in Search of a
Tomorrow.

- Coordinate with the National Directorate of Psychoeducational Services, the National

Directorate of Education and the Regional Directorates, regarding educational
management.

- Maintain effective communication with the Regional Directorates, Boards and School
Committees, to support and strengthen the different teaching, technical and
administrative actions that are developed.

- Serve as a liaison for the Higher Office, in order to provide guidance and/or advice to

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 8
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
other institutions, on the programs executed by the Office.

- Provide advice, monitoring and evaluation throughout the year and carry out an
evaluation at the end of the year to the staff who work in the Office and in the
Centers.

- Prepare executive reports on the status of progress and the various problems facing
the Office and the Centers.

- Coordinate teaching sessions aimed at raising the professional performance of

assigned personnel and enriching the development of programs, incorporating the
latest educational approaches and innovations.

- Prepare the preliminary draft operating budget of the Office and supervise that of the
Centers.

- Collaborate in the selection and appointment of teaching staff who work in the Office
and the Centers.

- Supervise the technical, teaching and administrative work of the Centers and the
Office.

- Represent the Superior Office in the boards, commissions and other activities of the
entity with national and international organizations, as well as in official events and
other tasks inside and outside the country, that are assigned as they consider
necessary.

- 0.1.d. Coordination relations of the Office of Educational Care for minors in especially
difficult circumstances:

Vertical
Upwards in the hierarchical line, it has a relationship with the National Directorate of
Psychoeducational Services on whom they depend and receives guidelines and
orientations for the development of its activities.

Horizontal
Maintains links with the Regional Directorates and Population Education Offices for the
integration of Sexual Education content in the programs developed by the center; with
the Department of Psychoeducational Evaluation and Personality Development for the
coordination of Vocational Guidance programs; with the Department of Curriculum
Planning for the approval of the curricular contents based on the proposal of the Office
for Minors with the Department of Educational Technology for support in the
development of teaching materials.

Diagonal
Maintains relations with the General Directorate of Education for the coordination of
actions at the national level based on educational policies; with the Regional Directorates

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 9
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
of Education for the coordination of appointments and educational activities of the
centers in the various school regions; with the Administration Directorate to process
requests for materials and others; with the Personnel Directorate regarding the
appointment of personnel who work in the Office of Street Children and in The Centers in
Search of a Tomorrow.

Extra-institutional
Judicial Body, Juvenile Police, Health Centers, UNICEF, UNESCO, Casa Esperanza and
International Organizations, Government Organizations, MINJUFA, Caja Hogar,
Universities, NGOs, Embassies, Private Companies and Churches.

- 0.2. Office of Psychoeducational Evaluation and Personality Development

30.2. to. Aim:

• Ensure the provision of specialized services in psychology, social work and learning
difficulties, at the level of the entire academic structure of the educational system
through the Psychopedagogical Cabinets, in a way that responds to the needs of the
school community and the guidelines of the office.

30.2. b. Functions of the Office of Psychoeducational Evaluation and Personality

Development:

- Plan, supervise and evaluate the technical functioning and of the Psychopedagogical
Cabinets, at the level of their organization and the execution of plans, programs and
projects.

- Prepare the technical criteria and general lines of each of the programs executed by
the Psychopedagogical Offices.

- Carry out research on psychoeducational aspects that contribute to better knowledge

of the prevention and care of psychosocial and learning problems of the school
population.

- Ensure the continuous improvement of the services offered by the

Psychopedagogical Offices and the expansion of their care coverage throughout the
national territory, through the Regional Directorates of Education.

- Design and adapt measurement and evaluation instruments and scales in the areas
of learning, intellectual, psychoaffective, cognitive, aptitudes, attitudes and interests
and maturation, which contribute to the school adaptation process.

- Implement a reliable database that allows collecting valuable information aimed at

evaluating the results of the programs in execution, establishing their effectiveness
and introducing any changes or adjustments that are required.

- Coordinate with all instances of the central plant of the Ministry and the Regional
Directorates of Education and related institutions, the necessary support for the

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 0
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
development of special services and their programs and projects.

30.2. c. Powers of the Head of the Office of Psychoeducational Evaluation and

Personality Development:

- Execute the technical and administrative actions that are pertinent and necessary.

- Monitor and supervise the Cabinets in the execution of programs related to the
psychological, social and learning areas.

- Organize teaching sessions aimed at Office and cabinet professionals.

- Promote the integration and coordination of the Cabinets with the Regional Education
Directorates of the areas that are covered by these work teams and with the
supervisors, directors and parents of the schools in those areas.

- Provide the Cabinets with the technical and material resources required for their
operation and support them in the preparation of documents and work instruments
essential for their operation.

- Incorporate into the work schemes of the Office and the Psychopedagogical Offices
the latest approaches, techniques and innovations in the field of attention to problems
that affect the academic performance and mental health of the student.

- Periodically review with the directors of the National Directorate of Psychoeducational

Services the operation and results of the work of both the Office and the Cabinets.

- Coordinate at the internal level of the Ministry and at the external level with other
institutions and organizations in the community, the actions that are required to
support the actions and tasks of the Office and the Cabinets.

- Participate in all meetings that are requested by higher authorities aimed at including
in our tasks, the policies, strategies and line of action that promotes the institution's
work plan.

- Carry out administrative control of all officials who work in the Psychopedagogical
Offices and agree with the directors of the headquarters schools on the necessary
mechanisms for this purpose.

30.2. d. Coordination relations of the Office of Psychoeducational Evaluation and

Personality Development:

Vertical
This relationship occurs, in the upper hierarchical line with the National Directorate of
Psychoeducational Services and in the lower hierarchical line, with the technical-
administrative units that coordinate with the Psychopedagogical Cabinets.

Horizontal

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DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 1
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
It has a horizontal coordination relationship with the National Directorate of Educational
and Professional Guidance and with the Regional Directorates of Education, regarding
the development of programs and projects in the country's educational centers.

Diagonal
It has diagonal coordination relationships with the Curriculum Directorates, with the
support Directorates (Curriculum and Educational Technology, Training and Professional
Improvement) and with instances that develop actions in educational centers (Student
Affairs, Community Education and Parents, Comprehensive Preventive Education ).

Extra-institutional
The extra-institutional relationship occurs, especially, with government institutions whose
services are related to the nature of our work. In the coordination and mutual support of
its specialized care services and the development of programs with institutions such as
the Ministry of Health, the Social Security Fund, the Panamanian Institute of Special
Habilitation, the University of Panama, the Technological University and in the recently
created Ministry of Youth, Women, Children and Family.

NATIONAL DIRECTORATE OF FINANCE AND INSTITUTIONAL 1

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT 2
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
DISPATCH
SUPERIOR

ADDRESS
GENERAL OF
EDUCATION

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ADDRESS ADDRESS ADDRESS
NATIONAL OF NATIONAL OF NATIONAL OF
EDUC. BASIC EDUC. HALF EDUC. HALF
BENERAL ACADEMIC PROF. AND
TEC.

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OFFICE EDUC. ADDRESS
IN POP. AND NATIONAL OF
HUMAN EDUC.
DEVELOPMEN PARTICULAR
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OR. COORD.
TECH. OF
EXECUTION..
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IN INDIGENOUS
AREAS

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DEPT. OF WORKSHOP
PLAN AND
TECHNOLOG
DEVELOPMEN
T Y
CURRICULAR EDUCATIONA

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DEPT. OF
INVESTIGATION
AND
EVALUATION

31 . GENERAL DIRECTORATE OF EDUCATION

32 .to. Aim:

• Achieve the development of the teaching-learning process in all official and private
educational centers at the national, regional and local level, through institutional
strengthening, the implementation of policies, standards and integration of the levels
of the academic structure, in coordination with the curricular areas and technical and

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
administrative support units of the Ministry of Education, in order to raise the
performance and quality of learning, based on the modernization of the Panamanian
Educational System.

31.b. Functions of the General Directorate of Education:

- Prepare proposals for teaching-learning policies and standards based on the

education modernization strategy, the new legal bases and learning theory.

- Establish coordination mechanisms between the Ministry of Education and

universities in the official or private sector and other Higher Education entities.

- Define and ensure the regulation and development of regulations to ensure the
democratization of education and control of the quality of learning, in coordination
with the Directorate of Educational Planning and Directorates of Initial, Basic,
Secondary Academic, Professional and Technical Education, Youth and Adults, Third
Level of Education, Private and Special Education.

- Advise, coordinate and supervise the teaching-learning process at the national,

regional and local level, with the purpose of promoting the achievement of increasing
levels of quality in the development and results of learning at all levels and
educational modalities.

- Provide adequate guidance to the country's educational centers so that they highlight
the identity of Panama's cultural heritage in their pedagogical practices, promoting the
cultivation of ethical values and scientific activities in students, to improve their quality
of life.

- Promote and guarantee the carrying out of periodic evaluations of the teacher,
student and the educational system with the purpose of improving their levels of
efficiency and effectiveness.

- Establish a supervision strategy through the design and application of standards and
procedures in coordination with the curricular areas, which allows guaranteeing the
monitoring and control of the quality of education, at all levels and modalities.

- Define a renewed, scientific, creative and participatory supervision policy at the

national, regional and local level through fundamental guidelines that allow its
compliance.

- Coordinate with the National and Regional Directorates the evaluation of innovative
educational projects and experiences.

- Promote dissemination activities on system evaluation through newsletters, posters

or any other means.

- Guide and monitor non-university Postmedia and Higher education educational

centers in the development and execution of educational projects and programs.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Coordinate and participate in carrying out evaluations that allow diagnosing critical
areas in certain subjects or levels of the Panamanian educational system.

- After a thorough evaluation, recommend the School Calendar that contemplates a

minimum of fluctuation for its beginning each year.

31.c. Powers of the General Director of Education:

- Guide and direct the development of the activities and projects carried out by the staff
of the General Directorate of Education.

- Participate in the development of educational policies aimed at the different

modalities of the Panamanian educational system and promote their compliance.

- Direct and coordinate the preparation of the Annual Plan and the preliminary draft
budget, through consultations with all areas dependent on the General Directorate.

- Guide and coordinate the dissemination of the evaluation system that will be applied
at the national, regional and local level in coordination with the Directorate of
Educational Evaluation and curricular areas.

- Guide and participate in the structuring of educational policies in the First Level of
Education or General Basic Education, Secondary Education and Third Level of
Education or Higher Education.

- Participate in consultation meetings presented to the Higher Office by the different

levels of the educational community.

- Guide the design and implementation of evaluations that allow validating

methodological techniques and diagnosing critical areas in certain subjects and/or
levels.

- Recommend the use of appropriate procedures, techniques and instruments to

evaluate the student's progress and the work carried out by the teaching and
management staff.

- Analyze reports on the development of educational actions in the different

educational establishments, make recommendations and follow up on their content.

- Offer guidelines for the dissemination and rationalization of human and financial
resources assigned to education in response to priorities.

- Present to the corresponding authorities the action plan that the General Directorate
of Education proposes to carry out jointly with the curricular areas.

- Hold coordination meetings with management, technical and supervisory staff.

- Coordinate jointly with the curricular areas and the National Directorate of Human

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Resources, the process of appointments and transfers of teaching staff.

- Follow up on the technical agreements signed between the Ministry of Education and
other institutions.

- Coordinate with the Universities all those actions that contribute to strengthening the
development of educational policy at the national, regional and local level.

- Propose and guide the development of innovative experiences at the educational

levels of the Ministry of Education.

- Determine the needs that are required in terms of educational research and
evaluation to verify the levels of efficiency and base decision-making to improve the
quality of education.

- Ensure strict compliance with the legal and administrative provisions that are
attended to by the teaching, management, supervision and administration staff of the
educational centers, the executive management and the staff of the General
Directorate of Education.

- Coordinate, monitor and evaluate the technical-teaching and administrative actions

carried out at the Juan Demóstenes Arosemena Normal School.

- Present to the higher level the School Calendar that will govern each year, after
consultation with the respective Directorates.

31.d. Coordination relations of the General Directorate of Education:

Vertical
Maintains coordination and upward communication relationships with the Higher Office,
from which it depends and receives instructions for the fulfillment of its functions. As well
as a descending relationship with the National Directorates of: Initial Education, General
Basic, Particular, Secondary Academic, Professional and Technical, Youth and Adults,
Special, Third Level of Education, the Coordination Unit for the Execution of Programs in
Indigenous Areas and the Center of Art and Culture, as immediate superior, to give
guidelines and approve the activities and programs developed by the agencies under its
charge.

Diagonal
It has a coordination and diagonal communication relationship with the National
Directorate of Finance and Institutional Development, on aspects related to the provision
of resources for the development of the projects and programs it promotes; also with the
National Directorate of Educational Planning regarding the implementation of the
General Basic Education Centers and with the National Directorate of Educational
Evaluation, for the evaluation of the educational system. Likewise with the National
Directorate of Human Resources where it has the responsibility of approving and
proposing new increases in teachers for appointments, as well as monitoring the

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
comprehensive appointment process for teachers, school directors and supervisors. It
also coordinates with the National Directorate of Legal Advice on aspects related to the
application of legal regulations in educational work.

Likewise, it maintains a coordination and communication relationship with the Regional

Directorates of Education, to monitor the programs executed at the regional level and
other instances of the Ministry on technical and administrative aspects for the
performance of its tasks.

Extra-institutional
A relationship of coordination and extra-institutional communication is maintained with
public and private universities in educational matters, with the IFARHU, among others.

To fulfill its functions, it has an internal organization made up of the National Directorates
of: Initial Education, General Basic, Academic Secondary, Professional and Technical
Secondary, Population and Human Development, Particular, Special, Youth and Adults,
Coordination of Special Programs in Indigenous Areas, Language Unit, Third Level of
Education or Higher and Art and Culture Center.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

31.1. National Directorate of Initial Education

31.1. to. Aim:

• Provide Preschool Education for children between four (4) and five (5) years of age,
with a duration of two (2) years, through the application of Pedagogical and
Psychological experiences in a favorable environment that contribute to optimal
development. of their physical, emotional and mental capacities appropriate to their
age, in order to achieve their integral development in the formation of their
personality.

31.1. b. Functions of the National Directorate of Initial Education:

- Plan, direct, guide, supervise and control the technical-teaching and administrative

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
aspects for the design and implementation process of the new curriculum.

- Define the policy and study plans for the initial level with the collaboration and
coordination of the community and other institutions.

- Establish the standards and guidelines for controlling the requirements for the
opening of various modalities of care that allow the proper functioning of official and
private centers specialized in Initial Education.

- Advise, coordinate, evaluate and monitor the projects and programs that are
developed in the various formal and non-formal initial education centers in the
country.

- Coordinate with the National Directorate of Curriculum and Educational Technology in

the permanent improvement and updating of school plans and programs and work in
an articulated manner with the National Directorate of General Basic Education with
the central, longitudinal and transversal axes of interest.

- Supervise, evaluate and monitor the articulation between Initial and General Basic, in
order to guarantee the permanence of students in the system.

- Execute and evaluate outreach programs through seminars, pamphlets, press, radio
and television.

- Provide the decision-making levels of the organization with useful and timely
information on the technical-teaching and administrative aspects of the institution at
the national level, in order to guarantee faithful compliance with the principles,
purposes and standards established in Organic Law 34 of Education of July 6, 1995.

- Execute and evaluate formal and non-formal projects and programs to improve the
quality of supervision, direction and teaching.

- Monitor and update educational materials used in programs at the initial level.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 19

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Carry out research studies at the national level on the opening of Initial Education
centers.

- Coordinate jointly with the Directorate of Special Education, programs and projects, in
order to promptly attend to children at the initial level with special needs in the
classroom.

- Supervise and guide initial level educational centers, in order to guarantee their
proper functioning throughout the country.

- Achieve the expansion of care coverage at the Formal and Non-Formal levels.

31.1. c. Powers of the National Director of Initial Education:

- Plan, direct, coordinate and control administrative and technical-teaching aspects of

the National Directorate of Initial Education, Regional Directorates and Educational
Centers.

- Coordinate with the General Directorate of Education and the National Directorate of
Curriculum and Educational Technology the implementation of educational policies.

- Guide the preparation of the annual work plan to the technical staff of the Directorate.

- Coordinate with the General Directorate of Education the holding of contests, surveys
and other educational activities carried out in initial education centers.

- Participate in the definition of objectives and goals of study plans and programs;
developed by the Ministry of Education.

- Guide the use of evaluation techniques and instruments that allow assessing the
progress of students and the work carried out by the teaching, management and
national and regional supervisory staff.

- Guide and monitor Educational Expansion Projects (CE.FA.CEI), Initial Home

Education and others.

- Guide Pedagogical Counselors or National and Regional Supervisors in the

development of methodological strategies.

- Advise, coordinate and monitor the projects and programs carried out in Initial
Education centers.

- Advise and monitor technical staff in the preparation of weekly, monthly, bimonthly
and annual reports on the work carried out based on different activities, programs and
projects that are developed.

- Advise and review all technical and administrative documents, as well as teaching
materials and other resources that are sent to initial education centers.

DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 200

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Advise the technical and administrative staff of educational centers regarding the new
academic structure established in Law No. 34 of July 6, 1995.

- Advise and support scientific, cultural, social and academic events planned and
organized by the technical teaching staff.

- Attend to and support alternative solutions to the problems that arise in Formal and
Non-Formal Education Centers.

- Guide, review and approve technical reports of the relevant activities carried out by
Management.

- Ensure and supervise the development of health, school nutrition and school supplies
activities carried out at the level of the Ministry of Education, State Institutions and
other agencies.

- Maintain adequate coordination and communication relations with the departments of

the Ministry of Education, Public and Private Institutions and other national and
international organizations in matters of quality, equity and the changes generated by
the economy, culture, science, technology; as well as new learning theories.

- Participate in meetings and work commissions convened by the General Directorate

of Education.

- Guide the annual work plan of the Directorate in order to guarantee the efficient and
effective development of the activities carried out by the National Directorate of Initial
Education.

- 1.1.d. Coordination relations of the Directorate of Initial Education:

Vertical
They coordinate vertically, in line upwards hierarchically with the General Directorate of
Education, technical-teaching and administrative actions, which in turn are imparted to
the Regional Directorates and the educational centers of the country.

Horizontal
The National Directorate of Initial Education maintains effective coordination and
horizontal communication with the National Directorate of General Basic Education, in
order to improve the quality and equity of education; with the National Directorate of
Special Education and the National Directorate of Individuals, the standards established
for the initial level

Diagonal
The relations of the coordination diagonally with the Ministry of Education are the
following: National Directorate of Curriculum and Educational Technology, regarding
curricular transformation; National Directorate of Nutrition and School Health, aspects
that guarantee the distribution of the glass of milk, the nutritious cookie and the cream;

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Directorate of Parents and Community Education, the operation of the Committee of
Parents of Mothers of Families (COPAMACE) and Administrators of the Family
Community Centers of the Initial Education Centers (CE.FA.CEI); National Directorate of
Training and Professional Improvement, the training and improvement of teaching staff;
National Directorate of Administration, logistical and financial support; the National
Directorate of Human Resources, personnel actions.

Likewise with the Directorate of International Cooperation through the coordination of

projects and agreements that are developed with the support of International
Organizations such as UNESCO, UNICEF, OAS. and others.

With the Regional Directorates, the technical-teaching and administrative actions of the
initial education centers.

Extra-institutional
Likewise, extra-institutional coordination is maintained with some institutions linked to our
area of work, among them we have: Ministry of Health, University of Panama,
Panamanian Institute of Special Habilitation (IPHE), Ministry of Labor and Social
Welfare, MINJUFA, Municipality of Panama and Non-governmental institutions.

It is important to note that coordination and educational projects are also maintained with
international organizations such as: World Bank, Inter-American Development Bank
(IDB), UNESCO, OAS, UNICEF, others.

DISPATCH
SUPERIOR

ADDRESS
GENERAL
OF
EDUCATION

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
ADDRESS
NATIONAL
OF
BASIC EDUCATION
GENERAL
- 1.2. National Directorate of General Basic Education

31.2. to. Aim:

• Pursue General Basic Education (initial, primary and high school) through the integral
development of the student, the formation of his personality, his physical, emotional
and mental capacity, in order to contribute to his positive performance in life and to
continue his studies with creativity. and reflective capacity.

31.2. b. Functions of the National Directorate of General Basic Education:

- Plan, direct, guide, supervise and control the technical, teaching and administrative
aspects for the design and implementation process of the new curriculum.

- Guide and coordinate the administration and operation of General Basic education
services in what corresponds to curricular transformation in an effective and efficient
manner in all Regional Directorates, circuits, school zones and educational
institutions.

- Advise, coordinate, evaluate and monitor the projects and programs that are
developed in the various Educational Centers in the country.

- Coordinate with the National Directorate of Curriculum and Educational Technology in

the improvement and permanent updating of school plans and programs and work in
an articulated manner with the axes of interest: central, longitudinal and transversal.

- Supervise, evaluate and monitor the articulation between the preschool, primary and
high school levels, to guarantee the permanence of students in the system.

- Provide the decision-making levels of the organization with useful and timely
information on the technical-teaching and administrative aspects of the Institution at
the National level.

- Execute the policies and guidelines of the Educational System such as

decentralization and regionalization to achieve a positive attitude towards the
changes made in the administrative organization and operation of the educational
institution.

- Design a model guide that allows the development and application of regulations
related to technical and administrative guidelines determined by Law 47, with the
modifications and additions of Law No. 34 and No. 50.

- Carry out studies and research that allow us to detect the causes of school failure,

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
repetition and dropout in order to improve the teaching and learning processes.

- Execute and evaluate programs aimed at improving the quality of supervision.

31.2. c. Powers of the National Director of General Basic Education:

- Plan, coordinate and control administrative and technical-teaching aspects of the

National Directorate of Basic Education.

- Guide the implementation of educational policies for General Basic Education.

- Plan, in coordination with the General Directorate of Education, guidelines and

technical criteria, for carrying out research that allows diagnosing the performance of
the General Basic Education student.

- Guide the preparation of the Annual Work Plan with the technical staff of the
Directorate; according to the guidelines and technical criteria established by the
General Directorate of Education.

- Coordinate with the General Directorate of Education the holding of student, pictorial,
and other contests, which are held at the national level in the country's Educational
Centers.

- Participate in the definition of objectives and goals of the plans, programs, projects
and administrative and technical teaching activities, which are developed in the
Ministry of Education, according to the modernization of Education, as well as in the
review, adaptation and adjustments thereof.

- Guide the use of evaluation techniques and instruments that allow assessing the
progress of students and the work carried out by teaching, management and national
and regional supervisory staff.

- Guide and monitor the evaluation of programs and projects for the generation,
processing, analysis and interpretation of information related to the operation and
performance of educational services at the basic level and evaluate their social
impact.

- Guide national and regional supervisors in the development of methodological

strategies applied to pedagogical practice.

- Advise, coordinate and monitor the projects and programs carried out in the General
Basic Education Centers.

- Advise and review circulars, newsletters and teaching materials that are sent to basic
level educational centers in the country.

- Advise national and regional supervisors and school directors regarding the new
academic structure established in Law No. 34 of July 6, 1995.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Support scientific, cultural and academic events planned and organized by technical
teaching staff.

- Guide and control the administrative and technical teaching actions of General Basic
Education.

- Attend to and support alternative solutions to the problems that arise in the Regional
Directorates with the Educational Centers.

- Review and approve technical reports of the relevant activities carried out by the
National Directorate of General Basic Education.

- Supervise the development of school activities carried out at the level of the Ministry
of Education, State Institutions and other agencies.

- Maintain adequate coordination and communication relations with the departments of

the Ministry of Education, Public and Private Institutions or other national and
international organizations in matters of quality, equity and the changes they generate
in the economy, culture, science, technology; as well as new learning theories.

- Participate in work meetings called by the General Directorate of Education.

- Advise and monitor the entire work process carried out by the Educational Regions
with school organizations, projects, programs and technical teaching and
administrative guidance to the General Basic Education Centers.

- Guarantee the levels of discipline, punctuality, communication and performance

performance of the personnel under their charge.

31.2. d. Coordination relations of the National Directorate of General Basic Education:

Vertical
Coordinates vertically, upwards in the hierarchical line with the General Directorate of
Education, technical teaching and administrative actions.

Horizontal
Maintains effective horizontal communication with the Directorate of Initial Education,
through the coordination of programs aimed at solving educational situations related to
the needs of students. Takes into consideration the articulation between the initial
primary and high school levels, to improve educational equity and quality.

Likewise, regarding Plans and Programs that are executed, it coordinates with the
National Directorate of General Basic Education

Diagonal
Diagonal coordination is maintained with the entities of the Ministry of Education, among
them: the National Directorate of Community Education and Parents, the National

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Directorate of Educational and Professional Guidance, the Office of Street Children,
Psychopedagogical Offices, the National Directorate of Curriculum and Educational
Technology, the National Directorate of Human Resources, the National Directorate of
Training and Professional Development and with the Regional Directorates of Education.

With the International Cooperation Directorate through the coordination of projects and
agreements that are developed with the support of international organizations such as
UNESCO, UNICEF, OAS, CECC, Andrés Bello Executive Secretariat, Spanish Agency
for International Cooperation and others.

Extra-institutional
It is important to highlight that extra-institutional coordination is maintained with other
institutions linked to basic level educational programs and projects (Ministry of Economy
and Finance, Ministry of Health, UNESCO, OAS, IDB, World Bank), to achieve the
effective development of the projects and programs.

DISPATCH
SUPERIOR

ADDRESS
GENERAL
OF
EDUCATION

ADDRESS
NATIONAL
OF
MIDDLE EDUCATION
ACADEMIC
31.3. National Directorate of Secondary Academic Education

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
31.4. to. Aim:

• Achieve the cultural training of the student, with specific options, through the correct
application of the methods and instruments indicated in the study plans and
programs, in order to prepare them for productive work that facilitates their entry into
the labor field and pursue higher education studies. according to their capabilities,
interests and socioeconomic needs of the country.

31.3. b. Functions of the National Directorate of Secondary Academic Education:

- Define and execute the policies and guidelines of the educational system with regard
to academic secondary education in its different modalities through the development
of study plans and programs, to achieve the student training that the country requires.

- Design and apply the standards, systems and procedures that guarantee the
efficiency of academic secondary education teaching at the national level, which
ensure the efficiency of the educational system for the achievement of a better
prepared student.

- Promote research that allows determining those factors that affect the development of
the teaching-learning process in secondary academic education schools, in order to
propose and implement the necessary corrective measures.

- Present, discuss, define and execute with the General Directorate of Education, the
Annual Supervision Plan, on the technical-teaching aspects in the country's
secondary academic schools and execute said plan, in order to obtain a real
perspective on the development of these tasks and promptly carry out the guidance,
corrective measures or other measures that are warranted to achieve the short and
medium term objectives.

- Develop and execute the application of evaluation techniques and instruments that
allow us to appreciate the development of the programs, the progress of the students
and the work carried out by the teaching staff, managers, laboratory workers and
supervisors of academic secondary education.

- Prepare and present to the General Directorate of Education, the Directorate's Annual
Work Plan.

- Formulate the preliminary draft annual budget of the Directorate before the General
Directorate of Education, following the guidelines issued by the advisory unit on this
matter.

- Submit to the General Directorate of Education the reports that are requested and the
relevant tasks carried out by the Directorate.

- Develop activities that offer adequate guidance, adaptation and application of

educational programs in the country's official academic secondary schools.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Detect the training and improvement needs of teaching, management and
supervisory staff at the country's secondary academic level.

- Participate in carrying out studies that allow determining the causes of failures,
dropouts, repetition and other similar problems, in the country's official academic
secondary education schools.

- Ensure the correct administration and operation of the country's official academic
secondary education schools.

31.3. c. Powers of the National Director of Secondary Academic Education:

- Plan, organize, direct, coordinate and supervise the development of the activities
carried out by the National Directorate of Secondary Academic Education.

- Guide and supervise the technical-teaching and administrative activities of secondary

academic schools nationwide.

- Participate, guide and collaborate in scientific, cultural and academic events planned
and organized by other Directorates, Governmental and Non-Governmental
Institutions and Private Companies.

- Plan, direct and coordinate the carrying out of activities, meetings and competitions
that contribute to and promote learning and the investigative and comprehensive
training of the student.

- Direct and coordinate the development of educational programs that will be applied in
the country's secondary academic schools.

- Provide guidance on updated methodological techniques, to achieve their effective

implementation in schools dependent on the Directorate.

- Collaborate in the review and preparation of study plans and teaching programs,
prepared in the National Directorate of Curriculum and Educational Technology.

- Provide instructions for the analysis of requests on the incorporation of educational

modalities for academic training together with the Educational Planning Directorate.

- Direct and coordinate the dissemination of the educational system evaluation

program.

- Direct and coordinate the dissemination of educational circulars and bulletins for
academic training colleges in the country.

- Send to the General Directorate of Education the reports of the tours made by the
supervisors to the regions.

- Coordinate with the General Directorate of Education, actions concerning the

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
development of the decentralization of technical-teaching aspects, towards the
Regional Directorates of Education.

- Give instructions for the preparation of Reports on relevant actions and activities of
the Management.

- Participate in annual or other meetings held by the General Directorate of Education

and other departments of the Ministry; as well as in Special National Commissions of
the State.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

- Guide the personnel under your charge on the correct interpretation and execution of
the educational policy guidelines.

- Direct and promote the carrying out of studies and diagnoses related to the problems
that affect the teaching-learning process, in the official academic training schools of
the country.

- Participate in the establishment of policies for the evaluation of the educational

system at the national level.

- Participate in the planning of expansion and improvement programs of academic

training programs in the country.

- Participate in national action plans for education for all.

31.3. d. Coordination relations of the National Directorate of Secondary Academic

Education:

Vertical
It maintains a vertical relationship with the General Directorate of Education from which it
depends hierarchically and receives guidelines and instructions for the development of
its programs.

Horizontal
The National Directorate of Secondary Academic Education maintains an effective
relationship of coordination and horizontal communication with the National Directorate
of Professional and Technical Education and the National Directorate of Youth and Adult
Education, through the coordination of activities aimed at resolving educational aspects
for purposes, with the educational requirements demanded by the benefited population.

Diagonal
Coordinates diagonally with the National Directorate of Curriculum and Educational
Technology in terms of plans and programs, with the National Directorate of Training and
Professional Improvement, in regards to training, with the Regional Directorates of

DIRECTORATE OF FINANCE AND INSTITUTIONAL 20

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Education. Also with the National Directorate of Finance and Institutional Development,
National Directorate of Educational Planning administrative and technical aspects related
to the fulfillment of the programs, projects and activities that it executes.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
GENERAL
OF
EDUCATION

ADDRESS
NATIONAL OF
MIDDLE EDUCATION
PROFESSIONAL
AND TECHNIQUE
31.4. National Directorate of Secondary Professional and Technical Education

31.4. to. Aim:

• Promote programs for the expansion and improvement of Professional and Technical
Education, through curricular proposals that respond to the real needs of
Panamanian society and the globalized world, in order to offer young people a
comprehensive education that qualifies them to join the force. labor of the country.

31.4. b. Functions of the National Directorate of Secondary Professional and Technical

Education:

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Promote the fulfillment of the purposes, objectives, policies and goals of the new
educational model that must be developed in professional and technical secondary
education with the purpose of improving the quality of education.

- Coordinate with the Coordination Office of the Agricultural Education Fund, the
approval of the annual Budget of each of the beneficiary Educational Centers, as well
as the supervision of the execution of the resources delivered to these Educational
Centers.

- Advise educational and conceptualization proposals for changing the focus of

professional and technical secondary education.

- Diagnose needs for training, updating and improvement of teachers in professional

and technological secondary education in the areas of commerce, industry, home
education and agriculture.

- Evaluate and support curricular proposals that guarantee the training of human
resources according to the realities of the environment, society and the globalized
world to achieve productive jobs.

- Promote quality learning with equity by promoting and stimulating the improvement of
the processes, inputs and results of education.

- Carry out national and international agreements to support new training curricular
proposals with modern and innovative teaching equipment and resources.

- Ensure that intermediate and secondary professional and technical education is

aimed at developing diverse fundamental competencies, to increase personal
capabilities and social interaction through advice, monitoring and application of the
intermediate and secondary educational offers that are taught.

- Recurrently monitor and guide the center's educational projects to determine

curricular adaptation needs, according to the proposed objectives.

- Propose changes and adjustments to intermediate and secondary training in

professional and technical education.

- Advise and support the process of decentralization of professional and technical

education functions that are delegated to the Regional Directorates, thus energizing
the attention of educational actions.

- Develop activities that offer adequate guidance, adaptation and application of the
country's vocational and technical training colleges.

- Contribute to the development and application of evaluation techniques and

instruments, which allow verifying the progress of the programs, the progress of the
students and the work carried out by the teaching, management and supervision staff

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
of technical education in the country.

- Ensure the correct administration and operation of the country's professional and
technical education colleges, in order to meet the objectives of education.

- Promote self-management projects through the design and guidance of viable criteria
within regulations, with the support of the private sector.

- Collaborate with the Regional Directorates of Education in carrying out studies that
allow determining the causes of failures in the country's professional and technical
education schools and suggesting the application of measures and development of
programs to overcome the deficiencies of the system.

- Present to the General Directorate of Education the work plan and preliminary draft
budget of the Directorate, for the timely attention of needs.

31.4. c. Powers of the National Director of Secondary Professional and Technical

Education:

- Plan, organize, coordinate and supervise the development of the activities carried out
by the National Directorate of Professional and Technical Education at the different
levels of the system.

- Guide and supervise the technical-teaching process of Premedia and Media in all its
modalities.

- Advise on the correct interpretation and execution of the educational policy

guidelines.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Participate in the planning of expansion and improvement programs for technical
education in the country.

- Participate in the presentation of concrete alternative solutions to the technical-

teaching problems that arise in the vocational and technical training colleges in the
country.

- Guide the carrying out of studies and diagnoses related to the problems that affect
the teaching-learning process in official vocational and technical training schools.

- Ensure compliance with scientific, cultural and academic events. planned and
organized by the General Directorate of Education.

- Support the holding of pictorial, literary, scientific, technological and other student
contests, to be carried out in secondary vocational and technical training schools in
the country.

- Participate in the establishment of policies and standards for the evaluation of the
educational system at the national, regional and local level.

- Participate in the development and application of standards and evaluation

techniques and instruments in secondary vocational and technical training schools in
the country.

- Prepare the Directorate's budget, according to the technical criteria established by the
Directorate of Finance and Institutional Development and the General Directorate of
Education.

- Propose and coordinate the development of educational programs that will be applied
to the country's vocational and technical training colleges.

- Prepare the Annual Management Plan, according to the established technical

guidelines and criteria.

- Coordinate with the General Directorate of Education the technical actions

concerning the implementation and development of decentralization at the regional
and local level.

- Collaborate with the Curriculum Directorate in the review and preparation of study
plans and teaching programs.

- Cooperate with the General Directorate of Education and other departments of the
Ministry, for the best organization, administration and direction of the Educational
System.

- Participate in the planning of programs for the expansion and improvement of

professional and technical education.

DIRECTORATE OF FINANCE AND INSTITUTIONAL DEVELOPMENT 214

DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Analyze requests regarding the incorporation of educational modalities for
professional and technical training.

- Present reports that are required by the General Directorate of Education on relevant
activities of the Directorate.

- Actively participate in the supervision of the Projects executed by all Educational

Centers benefiting from the Agricultural Education Fund.

31.4. d. Coordination relations of the National Directorate of Secondary Professional

and Technical Education:

Vertical
It maintains an ascending relationship with the General Directorate of Education from
which it depends hierarchically and receives technical guidelines to develop secondary
professional and technical education at the national, regional and local level.

Horizontal
It has a horizontal coordination relationship with all the National Directorates that make
up the General Directorate, which are at the same level.

Diagonal
Coordinates diagonally with the Internal Audit Directorate and the Agricultural Education
Coordination Office, regarding the approval and supervision of projects managed by the
Professional and Technical centers, as well as the proper administration and use of the
assigned Funds.

Extra-institutional
Coordinates extra-institutionally with INAFORP, Ministry of Labor and Social Welfare,
Ministry of Agricultural Development, Agricultural Development Bank (BDA), with ANAM,
the Technological University and the private sector, for the exchange of educational
cooperation in different aspects that contribute to improve the processes, inputs and
results of Professional and Technical Education.

DISPATCH
SUPERIOR

ADDRESS

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
GENERAL
OF
EDUCATION

OFFICE OF
EDUCATION IN
POPULATION AND
DEVELOPMENT
HUMAN
31.5. Office of Education in Population and Human Development

31.5. to. Aim:

• Promote the development of preventive programs in Sexual and Reproductive Health,

Family Life and Population, Environment and Development, through efficient planning
of resources, considering current policies and strategies proposed by the country, in
order to induce change in attitudes and legislation in force in the country, in order to
induce a change in attitudes and values that allow a better quality of life in the
population.

31.5. b. Functions of the Office of Education in Population and Human Development:

- Plan, control and evaluate actions related to the Population and Human Development
Education Program.

- Support and monitor the incorporation of the topics of Sexual and Reproductive
Health, Family Life and Population, Environment and Development, in the adaptation
of the curriculum at all levels of the educational sector.

- Design and evaluate strategies in accordance with the sociodemographic and cultural
characteristics of the audiences based on a diagnosis of the population's needs.

- Promote the active participation of different sectors of society in the design and
implementation of prevention programs in Sexual and Reproductive Health, Family
Life and Population, Environment and Development.

- Promote the training of Educational Authorities and teachers in Sexual Health, Family
Life and Population, Environment and Development, establishing follow-up controls
that allow the program strategies to be redesigned.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Seek to strengthen and expand Information, Education and Communication programs
at all levels of the Educational Sector, in coordination with the Information and Public
Relations Directorate.

- Coordinate actions with the Technical Population Committee (COTEPO), for the
preparation of studies and diagnoses on demographic dynamics.

- Ensure compliance with the terms of international agreements and conventions

acquired by the Ministry of Education in matters of Population.

- Ensure compliance with agreements regarding Sexual and Reproductive Health and
Family, at the institutional level.

- Maintain a sufficient technical team specialized in the various areas of the Program,
which develop strategies, promote training and offer adequate monitoring and
evaluation.

- Promote research in the areas contemplated by the Office.

31.5. c. Powers of the Head of the Office of Education in Population and Human
Development:

- Direct, organize and evaluate the actions of the Program in its three components:
Sexual and Reproductive Health, Family Life, Population, Environment and
Development.

- Plan, organize, control and evaluate, in coordination with regional authorities, the
activities developed in the program at the central and regional level.

- Establish evaluation standards that allow measuring efficiency and impact in the
short, medium and long term.

- Schedule and supervise the proper management of the budget and other assigned
funds, with emphasis on priority populations.

- Establish annual work plans, guaranteeing the execution of scheduled activities.

- Plan and organize training activities for authorities and teachers at the national and
regional level.

- Plan and coordinate training activities for the technical personnel who coordinate the
development of the program at the national level and in the regions.

- Guide and advise technical staff at the national and regional level, for the efficient
development of Program activities.

- Organize and chair program monitoring and evaluation meetings and promote the
necessary adjustments according to the results.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Prepare bimonthly and annual technical reports of the relevant activities carried out
by the office.

- Establish coordination mechanisms at the central and regional level with curricular
directorates, departments and related offices.

- Support other directorates, departments and sections of the Institution in related

activities when required.

- Carry out actions inherent to the administration of the office and the office staff, as
well as any other actions delegated or entrusted to the Superior Office.

- Prepare the annual budget of the office, for due approval.

- Coordinate actions to form and keep updated a technical team in each region, for the
training of teachers.

- Disseminate the activities of the program, through coordination with the Public
Relations Office, Channel 11 and other media throughout the country.

- Establish coordination mechanisms with International Organizations, governmental

and non-governmental institutions and civil society in general to coordinate actions.

- 1.5.d. Coordination relationship of the Office of Education in Population and Human

Development:

Vertical
Maintains vertical upward communication in a hierarchical line with the General
Directorate of Education, on which it depends and coordinates actions to carry out its
functions.

Horizontal
It has horizontal coordination relationships with all Curricular Directorates, on actions that
strengthen the quality of life of the population.

Diagonal
It has diagonal coordination relationships with the Directorate of Nutrition and School
Health, Directorate of Environmental Education, Directorate of Comprehensive
Prevention, Directorate of Administration, National Directorate of Community Education
and Parents, National Directorate of Information and Public Relations, Radio and
Educational Television Channel 11, Regional Directorates of Education and Educational
Centers, for the exercise of their functions.

DISPATCH
SUPERIOR

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
ADDRESS
GENERAL
OF
EDUCATION

ADDRESS
NATIONAL
OF
EDUCATION
PARTICULAR
- 1.6. National Directorate of Private Education

31.6. to. Aim:

• Ensure that Private Education, provided by private entities, effectively promote

compliance with the philosophy, purposes and objectives of Panamanian education,
through the execution of the principles, purposes, plans and programs required by the
educational system, in accordance a Law No. 34; so that private education develops
an educational dynamic that satisfies the legal provisions established by the Ministry
of Education and the expectations of Panamanian society.

31.6. b. Functions of the National Directorate of Private Education:

- Disseminate the requirements established in Law No. 34, for the organization and
operation of the school or private teaching institution (established or to be
established).

- Formulate the technical-teaching, administrative and social supervision programs,

which will be carried out in the institutions of the particular sector, in order to
guarantee that the educational dynamics provided satisfy at least the study plans,
programs and objectives established by the Ministry of Education. .

- Supervise that the composition of the teaching staff of private educational centers has
the suitability from the point of view of their physical, intellectual and moral capacity
required to teach.

- Prepare, after analyzing the corresponding documentation, draft resolutions for

provisional and/or permanent permits for the authorization of the operation or closure
of private educational centers.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 21

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Supervise jointly with the Regional Directorates of Education the development of
curricula, teaching programs and the organization of private schools through periodic
review of the respective documentation.

- Monitor the subsidies assigned by the Ministry of Education to private schools.

- Guide the preparation of the annual work plan, in accordance with the technical
guidelines and criteria established by the General Directorate of Education.

- Distribute the circulars and newsletters sent by the General Directorate of Education
to private schools.

- Provide the General Directorate of Education with reports on the activities carried out
by the Directorate.

- Plan and participate in coordination with the General Directorate of Education, in

carrying out educational research.

- Evaluate, through a Council of Private Education Supervisors at the national level, the
execution of the annual supervision plan, based on parameters or variables that allow
measuring the scope or improvement of quality educational achievements in learning,
efficiency and management effectiveness in Educational Centers, other problems of
the work assigned to the Supervisor.

- Promote preschool education that is developed in the private centers of the non-
regular subsystem.

31.6. .c. Powers of the National Director of Private Education:

- Coordinate and supervise the development of the programs and activities carried out
in the Directorate of Private Education.

- Direct and coordinate the preparation of the annual plan and the preliminary draft
budget of this Directorate.

- Coordinate with private schools the aspects determined by the educational policy that
corresponds to their operation.

- Hold periodic meetings with the teaching and management staff of the schools to
discuss aspects related to the improvement of education at all levels.

- Prepare a report on the relevant activities carried out by this Directorate.

- Provide instructions for the preparation of reports that are required by the Superior
Office and the relevant activities of the Management.

- Provide instructions for the execution of the annual plan and budget of the
Management.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Provide instructions for the preparation of reports that are required by the Superior
Office and the relevant activities of the Management.

- Contribute to the improvement of pedagogical processes to guarantee the

development of quality education.

- Participate in work meetings called by the General Directorate of Education, in order

to coordinate the development of different activities.

- Ensure discipline, attendance and performance of the personnel under their charge,
in order to comply with the legal provisions of administrative personnel.

- Attend meetings or work commissions convened by the Ministry of Education.

- Visit private schools in the country, in order to supervise and guide their operation.

- Send to the Superior Office the reports of the tours made by the Supervisors to the
private educational centers in the country.

31.6. d. Coordination relations of the National Directorate of Private Education:

Vertical
It maintains an efficient vertical coordination and communication relationship with the
General Directorate of Education on which it administratively depends and receives
instructions for compliance with the guidelines of the Educational Policy.

Horizontal
It has a coordination and horizontal communication relationship with the National
Directorate of Academic, Professional and Technical Media, for the coordination of
academic credits and other educational aspects; Likewise with the other curricular areas.

Diagonal
It has a diagonal coordination relationship with the National Directorate of Curriculum
and Educational Technology, National Directorate of Legal Advice for consultation, study
plans, regulations and legal standards; also with the National Directorate of Finance and
Institutional Development and its Budget and Accounting departments, for the
preparation of the budget; Furthermore, at the regional level with the Regional
Directorates and at the local level with the educational centers, for everything related to
the development of the modernization of Panamanian education.

DISPATCH
SUPERIOR

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
ADDRESS
GENERAL
OF
EDUCATION

ADDRESS
NATIONAL
OF
EDUCATION
SPECIAL
31.7. National Directorate of Special Education

31.8. to. Aim:

• Ensure access for the student population with special educational needs to permanent
education that allows them to develop their potential, through the implementation of
inclusion standards and procedures, the coordination, supervision and evaluation of
the educational process that is developed in the State and private educational
institutions; in order to provide quality and educational equity to this student
population.

31.7. b. Functions of the National Directorate of Special Education:

- Establish inclusion standards and procedures for special educational needs.

- Direct and guide national plans to address diversity in learning, in order to ensure
compliance with the achievement of the full objectives of inclusive education.

- Coordinate with the IPHE and other official and private educational sectors, actions
for the population with special educational needs.

- Organize the functional, technical and advisory infrastructure based on the functions
established by Law No. 34 of 1995 in its article 71 – 71ch), which ensure the
maximum development of the potential of students with special educational needs
within an educational process. quality.

- Advise, guide and coordinate training, training and improvement actions in special
educational needs aimed at regular teachers, officials and people involved in the
educational process at the central, local and regional level.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Promote, within the framework of the process of modernization of education, the
study and research in the field of special education needs.

- Provide support and follow-up so that the changes intended to be promoted with the
training are real and effective.

- Facilitate self-management actions of the technical and physical resources necessary

to ensure access, permanence and promotion of the student in the regular
educational system.

- Ensure that attention to diversity in learning is a global policy of the Ministry of

Education by creating spaces for participation and articulation between the different
instances, defining the responsibility of special education in the inclusion process; in
order to ensure education for all.

- Guide and ensure higher level officials and the rest of the administrative and teaching
agencies in the application of the rules and procedures that guarantee access and
promotion in the regular educational system for students with special educational
needs.

- Define and control the assigned budget resources, based on priority activities.

31.7. c. Powers of the National Director of Special Education:

- Carry out work to plan, guide and supervise the development of plans, programs and
projects for students who have special educational needs.

- Establish, based on guidelines from the General Directorate of Education, the rules
and regulations applicable to the educational activities carried out in the entity.

- Intervene in the presentation of concrete alternative solutions to the problems of

students with special educational needs, which arise in official and private schools at
the first and second level of education.

- Propose the incorporation into the Panamanian educational system of any innovation
in special education that is possible in our society.

- Define the material and human resource requirements required by the unit for
inclusion in the budget.

- Control the execution of the budget of the unit under your responsibility in economic
and financial terms.

- Represent the institution before people and public and private institutions in the
aspects that are within the competence of the unit in charge.

- Define the training requirements of the personnel under your direct charge, required

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
for the improvement of their functions and their future development.

31.7. d. Coordination relations of the National Directorate of Special Education:

Vertical
It maintains a vertical relationship in a hierarchical line with the General Directorate of
Education on which it depends administratively, in technical-teaching and administrative
actions.

Horizontal
The National Directorate of Special Education maintains a horizontal coordination
relationship with the Directorates of General Basic Education, Initial Education,
Secondary Academic Education, Secondary Professional and Technical Education,
Private Education, Youth and Adult Education, Directorate of the Third Level of
Education, in regarding the execution and monitoring of the national educational
inclusion plan;.

Diagonal
Maintain a relationship of effective diagonal coordination with the Directorate of
Curriculum and Educational Technology, in the development of methodological guides
for curricular adjustments; with the Directorate of Improvement, for the continuous and
permanent training and updating of teachers and the National Directorate of
Psychoeducational Services in the necessary technical support aimed at the student
population with special educational needs; with the National Directorate of Nutrition and
School Health, Regional Directorates and Educational Centers, regarding the National
Plan for educational inclusion.

Extra-institutional
Close communication and coordination is maintained with institutions such as the IPHE,
Ministry of Health, Ministry of Labor, National Commission for Minors with Disabilities
(CONAMEDI) and other governmental and non-governmental organizations in relation to
projects and programs carried out in this Directorate. .

DISPATCH
SUPERIOR

ADDRESS
GENERAL

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
OF
EDUCATION

ADDRESS
NATIONAL
OF EDUCATION
OF YOUNG PEOPLE
AND ADULTS
31.8. National Directorate of Youth and Adult Education

31.8. to. Aim:

• Provide educational services permanently, without exclusion and of quality, to people

over 15 years of age who have not had the opportunity to access the educational
services of the education of the regular subsystem and in which they started and did
not finish, through the application of educational policies, focused on the development
of human beings that include socioeconomic, technological and cultural aspects of
the country, in order to satisfy their real needs in an equitable and sustained manner,
in order to raise their living conditions.

31.8. b. Functions of the National Directorate of Youth and Adult Education:

- Plan, direct and control all educational actions that occur in the country and belong to
this curricular area, in order to ensure, maintain and improve the quality of life of
young people and adults.

- Regulate training and/or job training courses, which are taught in this non-formal
educational modality and are within the academic structure of the Panamanian
educational system.

- Formulate educational strategies and projects within the framework of youth and adult
education.

- Establish regulatory aspects and quality control of the different educational services
offered to this educational population.

- Achieve proper articulation of the different educational subsystems and components.

- Supervise, evaluate and provide feedback on the progressive development of youth

and adult education.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
31.8. c. Powers of the National Director of Youth and Adult Education:

- Direct, organize, coordinate and supervise the development of all activities carried out
at the national level with respect to the education of youth and adults.

- Direct and coordinate the development of plans and programs, and budget of the
Directorate.

- Present to the General Directorate of Education the work plan and preliminary draft
annual budget of the Adult Education Program.

- Direct and coordinate the development of research on technical and teaching aspects
of Adult Education.

- Guide the development and implementation of the supervision program that will be
executed in Adult Education Centers nationwide.

- Schedule the supervision tours that must be carried out by the national supervisors
who work in the National Directorate of Youth and Adult Education.

- Provide guidance on the proper functioning of Youth and Adult Education Centers, in
administrative and technical teaching aspects.

- Participate jointly with higher-level educational authorities in the definition of

educational policies regarding the education of youth and adults.

- Send to the General Directorate of Education, the reports of the tours made by the
supervisors to the provinces.

- Provide instructions for the preparation of reports that are required by the General
Directorate of Education and the relevant activities of the Directorate.

- Participate in work meetings on aspects linked to the execution of activities carried

out by the National Directorate of Youth and Adult Education.

- Verify the correspondence that arrives at the National Directorate of Youth and Adult
Education for its attention and corresponding procedures and serve the public.

- Organize and monitor the enrollment process in educational centers dependent on

the Directorate.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

- Organize seminars in coordination with the National Directorate for Educator

Improvement with the prior authorization of the General Directorate of Education.

31.8. d. Coordination relations of the National Directorate of Youth and Adult Education:

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Vertical
It coordinates vertically upwards in a hierarchical line with the General Directorate of
Education, technical-teaching and administrative actions, which in turn are imparted to
the Regional Directorates and Educational Centers of the country.

Horizontal
It has a horizontal coordination relationship with all the National Directorates that make
up the General Directorate, which are at the same level.

DISPATCH
SUPERIOR

ADDRESS
GENERAL
OF
EDUCATION

UNIT OF
COORDINATION
FOR EXECUTION
OF PROGRAMS
SPECIALS IN THE
INDIGENOUS AREAS
31.9. Technical Coordination Unit for the Execution of Special Programs in Indigenous
Areas

31.10. to. Aim:

• Achieve the implementation and development of intercultural Bilingual Education in

indigenous communities, through the incorporation of bilingual educational plans and

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
programs to the modernization plan of Panamanian Education, in order to contribute
to the comprehensive promotion of the country's indigenous population.

31.9. b. Functions of the Technical Coordination Unit for the Execution of Special
Programs in Indigenous Areas:

- Establish guidelines and define strategies to follow in the research, planning,

supervision, monitoring and evaluation of the Intercultural Bilingual Education
Program for the indigenous population.

- Guide and evaluate the development of the Intercultural Bilingual Education

Program.

- Schedule and coordinate the editing of texts and support materials for Intercultural
Bilingual Education.

- Schedule and coordinate training and development actions for indigenous personnel,
who can assume functions in the Bilingual Education Program.

- Coordinate national and foreign aid for the development of Intercultural Bilingual
Education, the training and development of personnel in those areas of specialization
related to the objectives and tasks of this program.

- Serve as a liaison between the Ministry of Education and all those national and
foreign institutions, natural and legal persons, whose actions or interests are related
to the educational development of indigenous areas.

- Establish criteria and methodologies to continue adjusting all the strategies required
for the development of intercultural bilingual education.

- Design, develop texts, pedagogical guides, teaching resources and other support
materials for intercultural bilingual education.

- Manage, with the support of the National Directorates, financial, human, material and
international cooperation resources, to guarantee the execution of intercultural
bilingual education in the national educational system.

31.9. c. Powers of the Coordinator of the Technical Unit for the Execution of Special
Programs in Indigenous Areas:

- Plan, direct, supervise and evaluate the technical-teaching and administrative

aspects for the design and implementation process of the new Intercultural Bilingual
Education curriculum.

- Coordinate, evaluate and monitor the projects and programs that are developed in
the various educational media.

- Guide and participate in cultural and academic events for the training and

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
development of indigenous personnel.

- Coordinate the help of national and international organizations for the development of
training and training programs for personnel in the areas of Bilingual Intercultural
specialization.

- Ensure the discipline, attendance and performance of the personnel under your
charge.

- Prepare the annual work plan of the Unit according to the established technical
guidelines and criteria, for the operation of the Unit and to comply with the
Intercultural Bilingual Education programs.

- Coordinate and guide the organization of planning, programming and organizational

activities carried out in the Unit in order to achieve the objectives and efficient
operation of the Ministry's programs.

31.9. d. Coordination relations of the Technical Coordination Unit for the Execution of
Special Programs in Indigenous Areas:

Vertical
It is coordinated vertically, in an ascending hierarchical line with the General Directorate
of Education on which it depends hierarchically and administratively.

Diagonal
Coordinates diagonally with the Directorates of: Curriculum and Educational Technology
in the programs to be executed, Training and Professional Improvement for training and
updating and educators; with the Regional Education and Indigenous Regions and with
Finance and Institutional Development in budgetary aspects.

Extra-institutional
It maintains an extra-institutional relationship with the Institute for the Training and Use of
Human Resources (IFARHU), the National Institute of Culture (INAC), the Ministry of
Youth, Women, Children and the Family, the Legislative Assembly, the National and
Private Universities, the Ministry of Foreign Affairs and the Ministry of Government and
Justice.

DISPATCH
SUPERIOR

DIRECTORATE OF FINANCE AND INSTITUTIONAL 22

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
ADDRESS
GENERAL
OF
EDUCATION

-------------------------

UNIT
OF
LANGUAGES
31.10. Language Unit

31.10. to. Aim:

• Coordinate with the Official Universities, the training of teaching staff at all levels of the
National Educational System, through the establishment of plans, programs,
methods, techniques, processes, necessary workload and relevant mechanisms, in
order to ensure that the learning of the English language and other languages, be
effective in the first and second level of education in all official and private schools in
the country.

31.10. b. Functions of the Language Unit

- Train all teachers nationwide in teaching the English language and other languages.

- Participate in the necessary programs in order to incorporate the teaching of English

and other languages in all official educational centers in the country.

- Supervise the country's official and private educational centers, with the purpose that
all of them include the teaching of English and other languages in their study plans.

- Review the curricular design of the Bilingual Pilot Schools and monitor them.

- Prepare statistical information on the number of teachers who teach the English class
and specify the level of teaching and degree obtained.

- Prepare a study that indicates the needs of teachers in English at the national level,
with a priority starting with the educators required in initial education.

- Establish the necessary policies with the University of Panama, the Institute of Higher
Education and universities in the private sector, in order to coordinate strategies for
the training of teachers in English in the short term.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Incorporate the English language into the curriculum of the Juan Demóstenes
Arosemena Normal School, so that new teachers upon graduating from said
educational center can also teach the English language.

- Develop the strategies required to execute the provisions of Law 2 of January 14,
2003.

31.10. c. Powers of the Language Unit Coordinator:

- Coordinate the training of teachers at the national level in the teaching of the English
language and other languages.

- Direct and coordinate the supervision of Official and Private Educational Centers.

- Direct the preparation of reports and studies on the needs of English teachers at the
national level.

- Coordinate with the University of Panama, Private Universities and the Institute of
Higher Education the strategies for the training of teachers in the English language in
the short term.

- Hold meetings with the Unit staff, to evaluate the progress and difficulties
encountered in the activities carried out and establish the necessary correctives or
adjustments.

- Present the human, financial and equipment resource needs of your Unit, to achieve
their integration into the budget of your Management.

- Ensure the discipline of the personnel who work in the Unit.

- Present the information required for the preparation of reports on the most relevant
activities carried out by the Unit.

- Other work assigned by the Director.

31.10. d. Coordination relations of the Language Unit:

Vertical
It maintains a relationship of upward vertical coordination with the General Directorate of
Education, to whom it depends hierarchically.

Horizontal
It has a horizontal coordination relationship with all Curriculum Directorates and the
National Directorate of Curriculum and Educational Technology in everything related to
the programs and projects carried out by the unit.

Diagonal
It maintains a diagonal coordination relationship with the Official and Private Educational

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
Centers of the country in relation to the incorporation of the study plans for the teaching
of the English language and other languages.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 2
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
DISPATCH
SUPERIOR

------------------------

ADDRESS
GENERAL
OF
EDUCATION

DIR. NATIONAL
COORD. OF THE
THIRD LEVEL OF
TEACHING OR
SUPERIOR

DEPT. OF DEPT. OF
PLANNING AND INNOVATIONS
DEVELOPMENT EDUCATIONAL
CURRICULAR

DEPT. OF DEPT. OF
RESEARCH AND ISSUES
ASSESSMENT ADMINISTRATIVE
31.11. National Directorate of Coordination of the Third or Higher Level of Education

31.12. to. Aim:

• Achieve, within the Third Level of Teaching or Higher Education, the training of
specialized professionals, through the coordination, supervision and evaluation of the
levels of quality and excellence of the educational offers developed by the institutions
that make up the Educational System at the Postmedia level, Higher and University,

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 3
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
in order to meet the demands of the productive sectors and the needs of the
population.

31.11. b. Functions of the National Directorate of Coordination of the Third or Higher

Level of Education:

- Promote the articulation of education with the secondary level and the higher
university level, guaranteeing the continuity and recognition of studies at different
levels and modalities.

- Establish coordination, supervision and evaluation mechanisms with post-secondary,

higher and university education centers, officials and individuals that guarantee
optimal levels in the quality of educational offers.

- Promote the adequate diversification of Third Level offers, in response to the

expectations and demands of the productive sectors and the needs of the population.

- Organize, supervise and evaluate the Third Level of Teaching or Higher Education,
so that the studies taught in these educational centers allow the training of
professionals in the different fields of research and human activity, technical scientific
extension and cultural.

- Design strategies for the continuous improvement of the Third or Higher Level of
Education, with the participation of the economic, scientific and social sector, both
public and private.

- Evaluate the study plans and programs of educational institutions of the Third Level
of Education or Higher that request authorization to operate.

- Supervise and guide educational institutions of the Third Level of Education or Higher
Education and serve as a liaison with the Ministry of Education.

- Plan, in coordination with the National Curriculum Directorate, official training offers
that guarantee quality and excellence in the development of study plans and
programs.

31.11. c. Powers of the Director of the Coordination of the Third Level of Education or
Higher:

- Plan, organize, coordinate and supervise the development of the activities carried out
by the National Coordination Directorate of the Third or Higher Level of Education.

- Guide and supervise the technical teaching process of the Official Higher Centers at
the national level.

- Advise on the correct interpretation and execution of the educational policy

guidelines.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Participate in the presentation of concrete alternative solutions to the administrative
and technical-teaching problems that arise in Official Higher Education Centers.

- Guide the carrying out of studies on the needs of the productive sector regarding the
training of qualified technicians.

- Prepare the preliminary draft budget of the Directorate, according to the technical
criteria established by the National Directorate of Finance and Institutional
Development.

- Prepare the annual plan of the Management, according to the established technical
guidelines and criteria.

- Participate in the planning of expansion and improvement programs for non-university

higher education.

- Analyze requests for the incorporation of new careers for vocational training at a
technical level.

- Present reports that are required by the General Directorate of Education on relevant
activities of the Directorate.

31.11. d. Coordination relations of the National Directorate of Coordination of the Third

or Higher Level of Education:

Vertical
It maintains an ascending relationship with the General Directorate of Education, from
which it depends hierarchically and receives technical and administrative guidelines; as
well as a descending relationship with the departments of Planning and Curriculum
Development, Educational Innovations, Research and Evaluation and Administrative
Affairs, as immediate superior to give guidelines and approve the activities and programs
developed by the agencies under his charge.

Diagonal
It maintains a diagonal relationship with the National Directorate of Finance and
Institutional Development and the National Directorate of Human Resources for the
hiring and payment of teaching and administrative staff who work in the Official Higher
Centers and with the National Directorate of Curriculum and Educational Technology for
the preparation of the plans and programs of the careers of the Official Higher Centers,
as well as the evaluation of the Curricular Designs of the Private Higher Centers.

With the National Directorate of Legal Advice for the authorization through Resolution of
the private Higher Centers and the operating permit through Executive Decree of the
private Universities in the Republic of Panama.

Maintains a working relationship with the Storage and Maintenance Center and the
Contracting and Acquisitions Unit, for the delivery and purchase of materials, office

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 5
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
equipment and supplies required in the Official Higher Centers.

Extra-institutional
It is coordinated with the Panamanian Tourism Institute; the Ministry of Health or other
institutions for the approval of the content of the Careers at a non-university higher level.

It coordinates with the University of Panama and the Technological University for the
approval of programs at the Bachelor's, Master's and Doctorate levels, which are taught
in the Private Universities that operate or wish to operate in the Republic of Panama.

To fulfill its functions, it has an internal organization made up of the Departments of:
Curriculum Planning and Development, Educational Innovations, Research and
Evaluation and Administrative Affairs.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 6
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
 MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

DISPATCH
SUPERIOR

ADDRESS
GENERAL
OF
EDUCATION

CENTER
OF
ART AND
CULTURE

WORKSHOP UNIT UNIT S

TECHNOLOG OF ADMINISTRATIVE PLASTICS
Y ART UNIT OF
EDUCATIONA THEATER

UNIT OF UNIT OF UNIT OF UNIT

MUSIC DANCES FLOCLOR LITERARY

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 7
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
31.12. ART AND CULTURE CENTER

31.12. to. Aim:

• Ensure the development of activities aimed at promoting art and culture in support of
the comprehensive education of the student and the population in general, with the
aim of stimulating the creative spirit and special talents of the educational community,
through the cultural selection and interpretation processes.

31.12. b. Functions of the Art and Culture Center:

- Plan the programs, projects and actions for art and culture that will be developed at
the center level.

- Promote the development of art and culture through activities aimed at the general
population.

- Rescuing the memory of national artistic values in audiovisuals.

- Provide guidance and advice to institutions, associations and companies in setting up

exhibitions and organizing related events.

- Organize competitions of various arts at the national level and publish international
ones.

- Offer the restoration and conservation service of oil and national acrylic works to
contribute to art and culture.

- Organize courses, workshops, drawing, painting, ceramics, free creativity,

photography, engraving, screen printing, theater, music, crafts, among others.

31.12. c. Powers of the Director of the Art and Culture Center:

- Coordinate the organization and development of cultural and artistic programs,

projects and activities.

- Supervise and evaluate the courses and workshops that take place during the year.

- Ensure the correct administration of assigned financial and material assets.

- Approve and sign all documentation generated from administrative actions.

- Select temporary instructors and teachers who aspire to develop courses and
workshops.

- Guide the formulation of the annual work plan and the preliminary draft income and
expense budget.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 8
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Indicate and guide the disciplinary adequacy that must prevail in the Center,
promoting initiatives that lead to improving interpersonal relationships.
- Perform other functions inherent to the position.
31.12. d. Coordination relations of the Art and Culture Center:
Vertical
It maintains an ascending relationship with the General Directorate of Education, from
which it depends hierarchically and receives directives and guidelines and with which it
must plan and develop the programs it will carry out and in a descending manner with
the Administrative, Plastic Arts, Theater, and Music units. , Dances, Folklore and
Literature who receive precise instructions.
Diagonal
It has relations with the Directorate of Student Affairs and Regional Directorates of
Education, in aspects related to the teaching-learning of students in cultural and art
aspects. Likewise with the Administration Directorate and the Finance Directorate for the
management of resources and processing of travel expenses.
Extra-institutional
Embassies, National Institute of Culture, Civic Clubs, National Painters, others.
To carry out its functions, it has an internal organization made up of the Administrative,
Plastic Arts, Theater, Music, Dance, Folklore and Literary Units, which Executive Decree
No. 465 of November 14, 2001, develops. its functions and by the Educational
Technology Workshop.
31.12.1. Educational Technology Workshop
31.12.2. to. Aim:

• Promote artistic and cultural educational development, in all schools nationwide, in

order to stimulate the special talents of the educational population.
31.12.1. b. Functions of the Educational Technology Workshop:
- Design and make signs for conferences and seminars in support of the different
departments of the Ministry of Education.
- Design and create scenarios for cultural, artistic, educational events and speech and
décimas contests.
- Design stands or pavilions representative of the Ministry, at different national and
international fairs, fairs, national holidays and others.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 23

DEVELOPMENT 9
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS

32 . REGIONAL DIRECTION OF EDUCATION

33 .to. Goals:

• Achieve, with the participation of the various sectors of society in the region,
increasing levels of quality and equity, so that all children and young people in the
school region have equal access, manage to remain and successfully complete their
studies within the education system.

• Achieve the optimization of the technical-administrative processes of planning,

financing and administration, in order to generate effective and innovative educational
alternatives, which promote the participation and commitment of the actors of the
educational community and society in general.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 24

DEVELOPMENT 0
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
32.b. Functions of the Regional Education Directorates:

- Plan, direct, organize, guide and execute the educational system of the school region,
in accordance with the Political Constitution, Law 50 of November 1, 2002, the
policies emanating from the Ministry of Education, the particularities of the region and
expectations of the educational and civil community.

- Adequately manage the budgetary resources that are assigned to the school region,
with the obligation to report to the Administrative Unit responsible at the central level
in the Ministry of Education.

- Build and maintain school infrastructure. Provide and repair school furniture and
operating equipment required by School Centers in the region.

- Organize and execute school food, nutrition and health programs, in consultation with
the Regional Educational Community.

- Provide educational resources to School Centers.

- Produce reading materials and promote the creation of Bibliographic and

documentation Centers.

- Supervise the development of educational processes at the regional level, in order to

guarantee their efficiency, effectiveness and effectiveness.

- Carry out diagnostic studies and evaluations of the educational reality of the school
region, in coordination with other sectors of the area.

- Prepare and execute, with the collaboration of the Regional Educational Community,
the regional educational development plan, in accordance with national policies and
plans.

- Propose and promote educational changes and innovations in the school region
aimed at improving the equity and quality of education, in coordination with the
Regional Educational Community.

- Comply with established policies and procedures regarding human resource

management.

- Identify, program and execute, in coordination with national bodies, the training of
teaching, management and supervisory, technical and administrative personnel in the
region, in accordance with the regional needs and policies established by the Ministry
of Education.

- Carry out monitoring and evaluation of the academic and curricular transformations
that are promoted in the Educational Centers of the region.

DIRECTORATE OF FINANCE AND INSTITUTIONAL 24

DEVELOPMENT 1
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT
MINISTRY OF EDUCATION
MANUAL OF ORGANIZATION AND
FUNCTIONS
- Identify and evaluate the needs of teaching, management, technical, administrative
and supervisory personnel in the school region, through the reports presented by the
Departments and Circuit Coordinations, with the purpose of presenting proposals for
the consideration of the Minister or Minister of education.

- Establish a registry, control and periodic evaluation of the human resources that work
in the region.

- Establish procedures for the collection, generation, publication and dissemination of

statistical, legal, bibliographic and documentary information related to education in
the region, in order to keep the inhabitants of the region informed of the new
contributions of human thought and science. and technology related to aspects of
education.

- Formulate the annual operations and investment budget project for the school region,
and execute it, taking into consideration the established legal and administrative
regulations, as well as the needs of the school region.

- Apply at the regional level, the control mechanisms of all budgetary and financial
transactions, in strict compliance with the standards and procedures that regulate the
matter.

- Maintain updated inventories of the buildings, equipment and materials of the

Educational Centers in the region.

- Identify the needs for construction, maintenance and repairs of school buildings, as
well as the acquisition, repair and maintenance of furniture and equipment, in
accordance with regional educational demand.

- Ensure compliance with the standards, techniques, procedures and quality

specifications established in relation to the maintenance, repair and construction of
works in the region.

- Develop, adapt and implement new technologies and procedures to improve the
management of the Regional Directorates, in common agreement with the
corresponding administrative bodies.

- Coordinate actions with governmental and non-governmental institutions in the

region, through horizontal coordination mechanisms, in order to facilitate reciprocal
cooperation.

- Guarantee that teaching and administrative staff who work in indigenous communities
have bilingual training, through careful selection of personnel, so that the
characteristics of said cultures are respected.

- Coordinate with the National Directorates of the Ministry of Education, the design,
implementation and execution of plans, programs and projects in the different areas,

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subsystems and educational levels, with the purpose of maintaining the articulation of
educational policies.

- Promote at the regional level, the formation of the participation mechanisms

contained in the Law, such as the Regional Federation of Parents, the Technical
Investigation Commission and the Regional Pedagogical Assemblies, in order to
ensure effective forms of collaboration in achieving the objectives of education.

- Any other function aimed at improving the equity, quality and efficiency of the regional
educational system.

32.c. Powers of the Regional Director of Education:

- Comply with and enforce current educational policies, rules, provisions and
regulations.

- Represent the Ministry of Education in the school region.

- Manage with institutions and other provincial organizations the support required for
the development of educational activities in the region.

- Participate as a representative of the Ministry of Education in the Technical Board of

the Province.

- Prepare the Operational Plan and the preliminary draft Budget of the School Region
and present it to the General Directorate of Education and the National Directorate of
Finance and Institutional Development respectively.

- Propose the number and location of the school circuits and zones into which the
respective school region is subdivided.

- Recommend, based on studies carried out, the creation, merger or closure of official
regular and non-regular education centers.

- Direct and control the performance of the Regional Deputy Directors and Circuit
Coordinators, Regional Supervisors, Center Directors and Educators of the
respective school region.

- Endorse the evaluation of the management, teaching, technical and administrative

personnel who work in the school region.

- Address complaints and claims presented in the educational field and order the
corresponding investigations in accordance with the Law.

- Endorse the certifications of completion of studies at the different levels of General

Basic Education, Secondary and Post-media Education, issued by the Educational
Centers of the school region.

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MANUAL OF ORGANIZATION AND
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- Endorse the revalidation and/or validation of academic titles, certificates and credits
of the First and Second Level of Education, for students from abroad, to pursue
studies in the Educational Centers of the school region.

- Authenticate the documents of the Educational Centers that request it.

- Authorize the start of work of the teaching, management, administrative and

supervisory staff, in coordination with the National Directorate of Human Resources
and the General Directorate of Education.

- Sign on behalf of the Institution, rental contracts, minor services and assistance
agreements with associations of the educational community for the development of
educational projects.

- Approve and endorse all administrative, financial and personnel actions of the
Regional Directorate.

32.d. Coordination relations of the Regional Directorate:

Vertical:
They have a relationship of upward vertical coordination with the Higher Office from
whom they directly receive instructions, directives and guidance on educational policy.

They have a downward vertical coordination relationship with all the Departments and
administrative units that make up the Regional Directorate, the Circuit Coordinations and
the Educational Centers of the region, to whom they guide and give guidelines for the
development of their activities.

Diagonal:
They have a diagonal coordination relationship with the National Directorates of the
Ministry of Education and other administrative units that they consider necessary, for the
best development of the regional educational process and with other organizations that
consult and support educational management.

Extra-institutional:
They have an extra-institutional coordination relationship with institutions in the
educational sector, other public sector institutions, as well as civil society organizations
linked to education, with the purpose of joining forces for the development of educational
programs and projects.

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DEVELOPMENT 4
DEPARTMENT OF INSTITUTIONAL DEVELOPMENT