Payroll Payment Process
Uploaded by
ScribdTranslationsPayroll Payment Process
Uploaded by
ScribdTranslationsCode: PSC05
and
.V HYDROELECTRIC
Version 1
$ ITUANGO
Approval date :
PAYROLL PAYMENT PROCESS
Production date: February 2,
2012
No. of pages: 4
3. PAYROLL PAYMENT PROCESS
Preparation date: February 2, 2012
5.1. DEFINITION
Sequence of activities that allow, in an orderly manner, the payment of salaries to employees as
established by the substantial and procedural standards of Labor in Colombia, as well as providing
administrative and accounting information, both for the company and for the entities in charge of
regulating labor relations.
5.2. SCOPE
The process begins each time a pay period begins with the report of the entry of personnel news
and ends with the payment of the salary to the employee and payments to third parties based on
the authorized deductions.
5.3. GOALS
The objectives of payroll payment
• Maintain control and generation of salary payment settlement
• Comply with payment obligations to third parties contracted by the company and personnel
with
based on the law and authorized deductions.
• Provide administrative and accounting information for the company and entities in charge of
regulating labor relations.
5.4. CONCEPTS USED
News :
Internal: entry or retirement of personnel, vacation requests, licenses, permits, EPS or AFP change
interest, among others.
External : Bills, AFC Accounts, Voluntary Contributions to pensions, garnishments, prepaid health
services, insurance policies, among others.
5.5. TICKETS
INPUT SUPPLIER REQUIREMENTS
The payroll must be supported by the assigned
budget availability.
News report The news must be presented in an original
Company dependencies, employees document and have the approval of the Area
and/or external entities Head. Deductions for payments to
third parties must be signed by him
employed in accordance with article 59 of the
CST
For the final liquidation of personnel, the peace
and safe form for the delivery of assets must be
5.6. DEPARTURES attached to the novelty.
PRODUCT CUSTOMER REQUIREMENTS
Employees.
Payroll reports Administrative and Financial Management
Forms and/or Administrative and Financial Management.
formats External entities.
" Payments to
third parties"
Associated reports Company dependencies. External entities
5.7. DESCRIPTION OF ACTIVITIES
TO. Payroll Settlement
ACTIVITY
DESCRIPTION
ID NAME
Professional responsible for payroll, receives physical support for new
developments and/or payroll deduction authorizations from company
1 Receive news report
departments, employees and/or external entities. Verifies information, if
inconsistencies are found, it is returned for correction.
Professional responsible for payroll, for news that increases income, verifies
2 Enter news
budget availability and enters news into the ERP information system.
Professional responsible for payroll, proceeds to generate the preliminary
payroll report, in order to verify the validity of the records entered and the
calculations made by the system. If you find inconsistencies, correct them;
3 Generate payroll generates the new report, requests VoBo from the Administrative and
Financial Director and generates the payroll in the ERP information system
taking into account affecting budget availability in accordance with the
payment concept.
Trigger archive Professional responsible for payroll, generates employee payroll flat file for
4 plan and payment electronic payment and payment obligation and sends flat file to the expense
obligation computer.
Professional responsible for treasury, generates proof of payroll payment
according to the payment method (electronic or check); For non-electronic
Generate proof of
5 payment, prepare a check and sign.
payment.
Deliver payment order, settlement report and check to the expense
computer.
The expense computer transfers the flat file to the banking portal, reviews,
6 Pay payroll authorizes the payment or signs a check, and returns the payment order,
settlement report, and check to the treasury manager.
Generate payment Professional responsible for treasury, delivery of checks and/or electronic
7
support payment support to employees.
Generate reports Professional responsible for payroll, generates payroll reports (payroll
and deliver settlement and news, contributions and deductions) and places the
8
supports for information in the route shared/address administrative and
archive Financial/payroll)
b. Payment to third parties, internal news
ACTIVITY
DESCRIPTION
ID NAME
After generating the payrolls for the period, within the payment date
limits of the Single Contribution Form, it is verified that within the
Generate flat file of social
controls link, all the developments that affect the work days are
and parafiscal
1 recorded.
contributions “formula
Once reviewed, proceed through the Programs/Single Form link,
only"
indicating the date and payment cycle, and the Autoli-xx flat file (xx:
month and year of payment) is generated on the server.
Once the flat file has been generated, it is reviewed before being
entered to the page of the operator selected for the payment of self-
2 Review spreadsheet.
assessments (Operational Link), and any corrections that may be
necessary are made.
On the page www.enlaceoperativo.com , you enter the link Integrated
Generate Interface to the
Return/Companies/Self-assessment of contributions/Unified file
3 operator of pay
submission, where you can examine the flat file generated on the server
(Operational Link).
and upload it to the page.
Once the flat file has been uploaded to the service operator's page, the
4 Generate pre-invoices. operator assigns it an identification code with which it can be consulted.
By clicking on the code assigned for the month that will be paid, a PDF
file called Preinvoice is generated, which is reviewed and analyzed
according to the news that was recorded at the time in the staff payroll.
Professional responsible for payroll, generates each obligation from the
ERP system according to the concept it integrates social security and
5 Generate obligation
parafiscals, prints the Pre-invoice, and presents it to the Administrative
and Financial Director for payment authorization.
Professional responsible for payroll, generates reports for each concept
of the integrated payroll from the ERP system and places the information
Deliver to accounting and in the shared route/Administrative and Financial Management/payroll),
6
treasury. so that accounting can carry out the payroll reconciliation process.
For the treasury, the duly approved pre-invoice is delivered, in order to
make the payment before the deadline corresponding to Hidroituango in
accordance with payment calendar dates.
c. Payment to third parties, external news
ACTIVITY
DESCRIPTION
ID NAME
After generating the payrolls for the period, the reports of the deduction
Generate deduction concepts made to the workers in favor of third parties (external news)
1
reports are generated and the information is placed in the shared
route/Administrative and Financial Management/payroll); information
required by Accounting for the reconciliation of the payroll process.
Elaborate Worksheet Professional responsible for payroll in accordance with the reports
either generated, completes the forms or consignments for payment to third
2
documents of parties, presents to the Administrative and Financial Director for
third party payment approval.
3 support
Generate obligation and Professional responsible for payroll, generates in the ERP system the
delivery of reports to the obligations corresponding to each third party, report and deliver to the
Treasury. treasury professional the reports of each concept with its respective
spreadsheet, in order to proceed with payment scheduling within five
business days following the payroll period.
5.8. POLICIES ASSOCIATED WITH THE PROCESS
V Directive No. December 17, 09, 2009 Regulation of Delegations
V Directive 4 June 27, 2012 - Modification of directives 15 and 17
{ HIDROITUANGO Contracting Statute
V Internal regulations
V Labour Code.
