Description - Paper - B - With ISO9001 - Revised (24!02!2024) )

Document describing the quality management implementation condition
Document B describing the quality management implementation condition
Description items
1. Name and address of the person who prepared (Quality control manager) (Form number: 8211-04J)
2. Name and number of relevant JIS standard (Form number: 8211-05D)
3. Manufacturing or processing factory or business establishments
4. Organization chart (management structure) of manufacturing factory (including the entire company) and
descriptions of quality control manager, quality control committee, etc.
5. Descriptions of responsibility and authority (including quality control manager)
6. Description of quality management system

1-B) Outline of quality system
1) Flowchart showing the outline of manufacturing processes
2) Outline of management of major materials used for manufacturing or processing
3) Outline of condition of quality management during processes (from acceptance of materials to

shipment)
4) Outline of major manufacturing or processing facility

5) Outline of control of major inspection (testing) facility
6) Outline of subcontract management
10) Production results and Procedures on utilizing statistical methods and the data on concerned products
11) How to obtain the latest version of JIS standards

7. Description on quality control manager
1) Name and title of quality control manager (department name)
2) Experience in actual operation with companies (experience in manufacturing operation)
3) The latest educational background (names of school and major)
4) Subjects relevant to the quality control obtained or the title of training courses
(Attach the copies of student’s records or certificate for the training courses, if necessary)
9． Documents of agreement between the manufacturer and the purchaser
[Note] 1. The sheet of size A4 defined by JIS Standard shall be used for the all items and not stapled.
2. In the case that multiple manufacturing factories are included in the application, this paper shall
be drawn up per each factory.
3. The personal information notified by the applicant shall be used only for the purposes of business
contact and coordination concerning product testing/audit/certification, guidance of other
services which JQA implement, and provision of various information. However, on JQA's own
responsibility for the management of the personal information, the personal information notified
by the applicant may be used jointly between specific entities which accredit/register JQA.
Form number: (E) 8211-04J

Date of preparation:
1. Person who prepared (Quality control manager):
Name of company and department : Nirmal Wires Private Limited – Deulti Unit
Name of person who prepared and title : Vineet Singh, QC Manager
Telephone number : 8335079204
Fax number :
E-mail : [email protected]
2. Name and number of relevant JIS standard:
1) JIS G 3547 Zinc – coated low carbon steel wires

2)
3)
4)
5)
3. Manufacturing or processing factory or business establishments:
Name of factory concerning certification: Nirmal Wires Private Limited – Deulti Unit
[Associated factory] : NA
Name :
Address :
Contact person in charge :
Title or department :
Telephone number and e-mail address :
[Note] 1. The document describing the quality management implementation condition shall be drawn up by
the applicant as attachments to the application.
2. This document is prepared in the Word format. Please adjust yours to this format, if you use other
software.
3. The description paper shall be drawn up per each factory if multiple factories are
included.
4. Please delete unnecessary parts (such as “Note ”here, page, etc.) in this form when
preparing the description paper.

4. Organization chart (management structure) of manufacturing factory and quality control manager and quality control committee:
Organization Chart – Overall:
DIRECTOR
GENERAL MANAGER – WORKS
MANAGEMENT TECHNICAL
COMMERCIAL
GROUP HEAD – HR GENERAL MANAGER - (OPERATIONS)

MR - QMS
ASST.MANAGER – COMMERCIAL
Purchase Production Maintenance

QC INCHARGE INCHARGE
DESPATCH STORES
INCHARGE INCHARGE INCHARGE INCHARGE INCHARGE QUALITY CCONTROL

PURCHASE PICKLING & WD GI MECH MAINT ELECT MAINT MANAGER

Quality Control:
GENERAL MANAGER – OPERATIONS
QCM
RMQC IP QC FPQC QC LAB
Engineer - Engineer – Engineer – Engineer –

RMQC IP QC FPQC QC LAB
Sampling as per sampling plan

Maintaining Lab Equipment
Conducting inspection/testing as per MQP.
Maintaining Records
Analysis of Inspection/Test Results
Housekeeping
Preparation of Inspection/Test Reports
Maintaining Standards
Escalation of Quality issues.
Calibration of Equipment
Identification of quality status of products
[Note] 1. Please draw the organization chart showing specifically the factory chief and the person in charge with number of personnel in each department.
2. Please describe the positions of the Quality control manager and committee on quality.

3. Please illustrate the relationship between the head office and the factory (including associated factory), when they are separately located.
4. Please delete unnecessary parts (such as “Note” here, page, etc.) in this form when preparing the description paper.

5. Descriptions of responsibility and authority (including quality control manager):
Management and person Title and department Major responsibility and authority
in charge
Mr. Pratap Ghosh General Manager - 1. Participating in the development of
Operations business policy, and supporting the president and
giving necessary advice
2. Production planning, and fulfilling them
after approved by president
3. Involving with the development and
implementation of safety and health standards,
pollution control policy, and crime/disaster
prevention policy
4. Performing special assignments from the
president, and assignments to be carried out on
his/her own responsibilities
Mr. Daleshwar Ram MR & Group HR 1. To perform various Human Resource
functions which includes delivering sustained
organizational growth, establishing structure,
driving vision and achieving critical strategic
goals.
2. To incorporate HR practices on cost
effective talent acquisition, training &
development, competency mapping, performance
management
3. Managing people at various levels,
maintaining healthy employee relations,
resolving employee grievances to create a
transparent environment
4. To Formulate and implement programs
designed to achieve strategic, business, and
operational goals; and advised senior leadership
on matters that include talent acquisition,
performance management, strategic planning,
policy, staffing, compensation, and succession
planning.
5. Maintaining effective employee relations
by guiding the employees in matters pertaining
to performance plans, conduct, manager issues,
salary, policies and so on
6. To develop organizational transformation
roadmap that includes all major efforts including
identifying and communicating risks, issues and

potential solution strategies along with providing

status updates to senior leadership.
7. To architect credited with implementation
of innovative HR initiatives to streamline
processes and capitalize on organizational
growth opportunities.
Mr. Vineet Kumar Singh QC Manager 1. Preparation, review, updating and approval of
Quality Plans (MQP, Sampling plan etc)
2. Planning & promotion with regard to the
company standardization and quality control.
3. Supervision of the establishment, revision,
withdrawal and control of company standards.
4. Assessment of the quality level of the products
and certification of the registered certification
body (ISO. BIS, JIS, etc)
5. Guidance, advice, and coordination among
departments with regard to the implementation
of company standardization and quality
control in each process.
6. Treatment with regard to abnormalities,
complaints, etc, generated in the process and
guidance and advice for the measures thereon.
7. Promotion of the education and training on the
company standardization and quality control
for the employees.
Mr. Sunil Tiwari Production Incharge 1. Manpower handling and job allocation on
(Pickling & Wire daily bases in each shift.
Drawing) 2. Daily review with Supervisors and Workmen
on their day to day issues
3. Review of Safety (PPEs) and Housekeeping
4. To check plant program HB material stock
report and ensure for its proper segregation.
5. To provide Plant production plan to
supervisors and update the same to the
Management.
6. To review Production Report and plan for
appropriate action
7. To review HB Material with Produced
Material Quantity.
8. To check all the produced materials as per
Quality norms. If there is variation, analyze
the reason for variance and update the same to
Management for its further process.
9. To discuss with Supervisors for each process

parameters and its variance and analysis for its

key reason to take appropriate actions.
10. To check all machine health about any
abnormality. If there is any abnormality,
discuss with Vendors/Suppliers for its
solutions and update the same to Management.
11. To review daily checklist and take
appropriate action if there is any issue.
12. To indent materials and its follow up
13. Summarization of manpower on weekly
basis.
14. Review of Training, given by Supervisors
to the Company & Contract workmen (In shop
floor and the records)
15. To update spare part list of each machines
and equipment on weekly basis.
16. To ensure for preventive maintenance as
per schedule
17. To plan for plant modification and its
execution in coordination with Management
(average 2 times in a week)
18. Preparation of Monthly Shift Schedule
for all employees which includes Supervisors,
Company Workmen and Contract Workmen
19. To reconcile the consumption report and
production report. If there is variation, update
the Management for its further course of
action
20. To ensure drowsing plan and its
execution
21. Any other jobs as per Management
Guidelines.
22. To attend the Customer Complaints, as
and when required.
Mr. Dibeyendu Datta Production Incharge 1. Manpower handling and job allocation on
(GI) daily bases in each shift.
2. Daily review with Supervisors and Workmen
on their day to day issues
3. Review of Safety (PPEs) and Housekeeping
4. To check plant program HB material stock
report and ensure for its proper segregation.
5. To provide Plant production plan to
supervisors and update the same to the
Management.

6. To review Production Report and plan for

appropriate action
7. To review HB Material with Produced
Material Quantity.
8. To check all the produced materials as per
Quality norms. If there is variation, analyze
the reason for variance and update the same to
Management for its further process.
9. To discuss with Supervisors for each process
parameters and its variance and analysis for its
key reason to take appropriate actions.
10. To check all machine health about any
abnormality. If there is any abnormality,
discuss with Vendors/Suppliers for its
solutions and update the same to Management.
11. To review daily checklist and take appropriate
action if there is any issue.
12. To indent materials and its follow up
13. Summarization of manpower on weekly basis.
14. Review of Training, given by Supervisors to
the Company & Contract workmen (In shop
floor and the records)
15. To update spare part list of each machines and
equipment on weekly basis.
16. To ensure for preventive maintenance as per
schedule
17. To plan for plant modification and its
execution in coordination with Management
(average 2 times in a week)
18. Preparation of Monthly Shift Schedule for all
employees which includes Supervisors,
Company Workmen and Contract Workmen
19. To reconcile the consumption report and
production report. If there is variation, update
the Management for its further course of
action
20. To ensure drossing plan and its execution
21. Any other jobs as per Management
Guidelines.
22. To attend the Customer Complaints, as and
when required.
Mr. Sanjiv Chapparia Incharge-Purchase 1. Checking of Pending Indent
2. Arranging offer & negotiation with vendor
3. Arrange to approve the Purchase order from

directors
4. Payment follows up
5. Sending Payment Update to vendors
6. Follow up materials dispatch
7. Discussion on daily basis work within team
8. Distribution of work within team.
Mr. Abir Chakraborty Incharge - Stores 9. Daily basis physical round at Packing materials
store, powder godown & Diesel godown
10. Raising Indent (average 25 item in a
days)
11. Entry of Material Issue in ERP (average
70 issue in a day)
12. Updation of Store Issue Book (average
70 entry in a day)
13. Getting printout of indent, obtaining
approval, scanning, sending to HO via mail.
(average 2 in a day)
14. Ensure loading & unloading of material.
(average 2 in a day)
15. Weighing of Wooden Drum (average 10
in a day)
16. Reconciliation of In & Out materials with
Accounts (Mr Manas)
17. Generation of Manual Gate Pass for
sending the items for repair & maintenance
(average 2 times in a weekly
18. New Item creation in ERP (average 6
times in a week)
19. Powder issue to Wire Drawing (Avg. 10
times in a month) Individual 5 times
20. Weighing of LPG Gas – every alternate
day (average 5 times in a month)
21. Materials Follow-up Meeting with
procurement dept. in every fry day
22. Daily basis report to Commercial head
regarding day plan & materials status.
Mr. Amber Jhunjhunwala Incharge - Dispatch 1. To obtain consent of Management for
Dispatch plan for a week and to provide the
same to Dispatch Coordinator to ensure at the
time of Dispatch it should be in ready
condition and also to its monitoring.
2. To circulate the Dispatch plan to “Unit II Group”
for arrangement and loading of the material.
3. To coordinate with transporter for vehicle

planning & its execution (type of vehicle) for

loading the material.
4. To coordinate with Gate Security to identify the
number of trucks reported for loading.
5. To coordinate with Marketing personnel and/or
party to know the loading plan against each truck
in line with the truck registration number.
6. To provide the dispatch plan to Dispatch
Incharge for loading of finish material.
7. To coordinate with HO Sales & Marketing
personnel to prepare Delivery Order (DO).
8. To prepare bill and Waybill in ERP after
checking of the relevant documents and release
the loaded truck for their destination.
9. To update the Marketing personnel about the
stock of finished material as per their
requirement.
10. To coordinate with HO GST personnel
for E-Waybill
11. To coordinate with NWPL-Unit 1 billing
personnel for dispatch of Unit I & PWPL
material.
12. To update the daily production status in
ERP for last day.
13. To prepare the unpacked and oil packed
shutter wire status
14. To do weighing in case of exigency.
15. To upkeep the files related with Sale on
daily basis.
16. To ensure to monitoring and planning for
procurement to maintain the minimum stock of
LPG bank.
17. To update in ERP the job work comes
from PWPL.
18. Any other jobs as assigned by
Management.
Mr. Shankha Adak Incharge -Maintenance 1. All Electrical Project works (i.e. New
Electrical Machine Commissioning).
2. Maintenance and Supervisiory of all Electricals
Panels.
3. Manpower Handling of Electrical Department.
4. Coordinate with all service engineer for Project
and Maintenance.
5. Panel assembling and wiring for few small

machines (i.e. Re-spooling, Crane, SR VFD

Panel).
6. All Electrical material indent and follow up.
7. HT Breaker servicing and maintenance.
Mr. Amitava Ghosh Incharge – 1. Daily man power distribution on various
Maintenance project work
Mechanical 2. Progress & quality of work inspection
3. Hand on project related work
4. Designing and Layout of structure
5. Supervision of any modification and new
projects
6. Making BOQ for required project activity
7. Commissioning of new machines
8. Maintaining steel reconciliation records
9. Daily man power distribution on various
maintenance work
10. Making design of mechanical component.
11. Hand on maintenance related work.
12. Making MIS documents.
13. Making plan & arranging spare parts for
preventive work.
14. Co-ordinate internal departments for
break down related works.
15. Follow-up with external agency for spare
material
*(For JQA use)
[Note] 1. Please itemize the major scope of responsibilities and authorities of each department manager
including quality control manager.
2. Please use the sheet of A4 vertically or horizontally. Please keep the column of “*” for JQA use.
3. Regarding Quality control manager, please refer to the item 5-b “Criteria for quality management
system”.
4 ．Regarding the responsibility and authority of each department(manager), please put them of the
following person applicable.
1) top management
2) quality control manager
3) person in charge of manufacturing process
4) person in charge of purchasing (materials)
5) person in charge of subcontract control
6) person in charge of quality control
7) person in charge of shipment
5. Please delete unnecessary parts (such as “Note” here, page, etc.) in this form when preparing the
description paper.


6. Description of quality management system:

6-1B Outline of quality system
(1) Name of registered Nirmal Wires Private Limited

organization
Scope of assessment and Manufacture and Despatch of Galvanised Steel Wires (Hot
registration Dip Galvanised-Heavy, Medium & Light Zinc Coated),
Galvanised Stay Wire (Hot Dip Galvanised), High Tensile
Galvanised Steel (ACSR Core Wires & Strands), High
Tensile Galvanised Steel Strands for Earthing of High
Tension Lines, Cable Armoring Wires, Pre Stressed Concrete
Wire, Pre Stress Strands, Spring Steel Wires, Umbrella
Wires, Hard Bright Steel Wires, All Aluminum Conductors
(AAC) and Aluminum Conductor Steel Reinforced (ACSR)
Name of Registration SGS
Body
Date of initial registration 22 April 2022
Date of the latest regular 03-04 February 2023
audit
(2) Control number of NWPL-QMS-M01

quality manual
Date of the latest revision Revison-01, dated 01.07.2023
or the number of version
(3) Copy of certificate Certification number: IN22/00000214

Note: Copy of ISO 9001:2015 certificate is attached separately
(4) Attach the copy of assessment reports for the registration obtained through the
Registration Body. (Reports for three assessments including the latest one.)
(Please double click on the icons)

Note: Also the ISO 9001:2015 audit reports are attached separately
(5) Agreement on viewing assessment reports when the registration under ISO9001 is
conducted by JQA.
We ask that our quality management system registered will be used for JIS certification
operation. Therefore, we agree that the assessment reports kept by JQA as related materials
for assessment & registration operation will be viewed.
Management representative : Mr. Daleshwar Ram (Mob. 917869166917)

Email:[email protected]
[Notes] 1. When you have multiple factories and operation sites for application and the assessment
and registration of their quality systems are separately conducted, the description paper

for the condition of quality management including this form shall be prepared for each
assessment & registration.
2. Please write the registration status on the column (1) as to whether you have been certified
and registered.
If your quality system has not been registered, please put “not registered.”
3. Please describe the status of your quality manual in quality system on the column (2).
4. Whether your quality system has been registered or not, please attach your latest quality
manual.
Please attach the copy of certificate as well, if you got registered.
5. Please attach a copy of the internal standards equivalent to a product standard (for example,
specification which specify the performance etc.) and a product testing standard (for
example, testing regulation for confirming the quality required by JIS)
6. As for the column (4), please attach the copies of assessment reports for three times
including the latest, in the case that your quality system has been registered by an
organization.
7. As for the column (5), we ask you to write your signature to show your agreement on the
viewing, in the case that your quality system has been registered by JQA, however, the
attachment of the audit reports is not required.
8. Please delete unnecessary parts (such as “Note” here, page, etc.) in this form when
preparing the description paper.


6-1 Flowchart showing the outline of manufacturing processes
(Adopting of subcontracting services: □Yes □No ）
（Adopting of associated factory: □Yes □No ）
(1) RM Receiving (Steel Wire Rod & Zinc)
(2) Incoming Inspection
(3) Pickling (Acid cleaning, Water Rinse & Borax dipping)
(4) Wire Drawing
(5) Annealing
(6) (Acid cleaning, Water Rinse & Caustic cleaning)
(7) Flux Dipping to remove oxidation
(8) Galvanization
(9) Final Inspection (GI Wires)
(10) Packing
(11) Shipping/PDI
[Note] 1. Please illustrate each process from the acceptance of materials to shipment by means of using
symbol specified in JIS Z 8206 and enter the process name and control points. It is possible to
attach the manufacturing process control table specified in the internal standards (for example,
QC Process Chart etc.).
2. Please draw up this paper relating the outline of condition of quality management shown in 6-3
(the same number by processes).
3. Please write any processes about subcontracting and associated factory as well. In addition, please
include identification symbols for these subcontracted processes.
4. Please delete unnecessary parts (such as “Note” here, etc.) in this form when preparing the
description paper.
[Subcontracting and Associated factory]

Subcontracting:
To entrust the whole or a part of manufacturing process, testing of products and/or calibration of
measuring instrument to the outside companies where capital ties do not exist

Associated factory:
To entrust the whole or a part of manufacturing process, testing of products and/or calibration of
measuring instrument to the group companies where capital ties exist or to the other own
factories


6-2 Outline of management of major materials used for manufacturing or processing
Name of materials Method of

*
(Name of Quality of materials acceptance Storage method
(For JQA use)
manufacturer) inspection
Conforming to JIS Verification of Ambient -
Steel wire rod G3505 or equivalent supplier TC & Indoor storage
Incoming Inspection by size and
(each lot – grade
sampling)
Zinc ingot Conforming to JIS Verification of Ambient -
or equivalent supplier TC Indoor storage
by size and lot
Acid Acid Strength (%) Verification of Ambient –
supplier TC outside storage
in acid tank.
Borax Borax strength (%) Verification of Ambient -
supplier TC Indoor storage
by lot
Lubricating Powder Ash, moisture & Verification of Ambient -
loss of ignition (%) supplier TC Indoor storage
by lot
Caustic powder Caustic strength (%) Verification of Ambient -
by lot
Lead ingot Lead (%) Verification of Ambient -
by lot
Zinc chloride Zinc Chloride (%) Verification of Ambient -
by lot
Ammonium chloride Ammonium chloride Verification of Ambient -
(%) supplier TC Indoor storage
by lot
[Note] 1. This document is prepared in the Word format. Please adjust yours to this format, if you use other
software.
2. Please use the sheet of A4 vertically or horizontally. Please fill in each column with necessary
numbers and keep the column with “*” for JQA use.
3. Raw materials, parts or sub-materials are to be entered into the column of “Name of materials,”
however, which can be limited to the materials specified in the relevant JIS standards and the

materials affecting product quality.

Please put the name of manufacturer (brand name is acceptable) of the relevant materials with
brackets under the name of materials as well.
4. As for the column of “quality of materials,” please describe the quality items and values specified
in your internal standards for each material. When you have many kinds of equivalent materials,
mentioning only representative one is fine.
5. As for the column of “Method of acceptance inspection,” please describe the methods specified in
your internal standards for each material (in the case of conducting sampling inspection, size of
lot (N), number of sample (n), judging criteria for lot and handling of nonconforming lot, etc).
6. As for the column of “Storage method,” please describe the method specified in your internal
standards for each material.
7. If you could attach a copy of internal standards such as “material standard” and “material testing
standard”, it is possible to write down only material name.
description paper.


6-3 Outline of condition of quality management during process
Control items Handling of defective *

Process Control and
and quality products or (For JQA
Description inspection methods
characteristics nonconforming lot use)
Acid Pickling Acid Strength (%) Testing twice in a day Bath adjustment by
by In-process QC Production Supervisor
or Operator
Borax Picking Borax Strength (%) Testing twice in a day Bath adjustment by
Temperature by In-process QC Production Supervisor
or Operator
Water Rinsing Ph value Testing twice in a day Ph value of water is
by In-process QC maintained by
Production Supervisor
or Operator
Wire drawing Check for Perform settings and Reject/Rework as per
Inlet size wire, grade, inspection for each the SOP- NWPL-SOP-
outlet size wire, die order. Enter result in 06
size, lubrication & log book
appearance of wire
Check for annealing Check at interval & Bath temperature
Annealing bath temperature maintain as per plant maintained by
standard Production Supervisor
or Operator
Galvanizing Acid % Testing twice in a day Bath adjustment by
Acid Picking by In-process QC Production Supervisor
or Operator
Water Rinsing Ph value of water Testing twice in a day Ph value of water is
by In-process QC maintained by
Production Supervisor
or Operator
Galvanizing – Ph value of flux, Testing twice in a day Bath adjustment by
Flux specific gravity & by In-process QC Production Supervisor
temperature or Operator
Galvanization Check for bath Check at interval & Bath temperature
temperature maintain as per plant maintained by
standard Production Supervisor
or Operator.
Final Appearance, Maintain as per Reject/Rework as per
Inspection dimension, tensile, standard, PO and the SOP - NWPL-SOP-
torsion, zinc coating MQP 06
etc.

Packing Pack the coil as per Grade, diameter, NA

standard & client weight, etc.
requirement &
attached tag
Shipping/PDI Appearance, Perform test as per Reject/Rework as per
dimension, tensile, order and MQP from the SOP -NWPL-SOP-
torsion, zinc coating random sampling 06
etc.
software.
3. As for the column of “Process name,” in principle, please describe the processes affecting product
quality among those specified in your internal standards including final inspection process.
4. Please put the identification mark in the case that a part of the processes is undertaken by the
affiliated companies or subcontractor.
5. As for the column of “Control items and quality characteristics,” please describe control items and
quality characteristics and their values specified in your internal standards.
Regarding control items, please describe items and their specified values that are under control
among factors that could affect quality such as temperature, pressure and the shake of principal
axis, etc.
As for the quality characteristics such as hardness, tension, etc., please describe the items of
them and their specified values.
6. As for the column of “Control and inspection methods,” please describe the control method
corresponding to the control items and inspection method corresponding to quality
characteristics among control and inspection methods specified in your internal standards. As
for control method, please describe frequency and time of control, size of samples and type of
control chart, etc. for each control item.
As for inspection method, please describe whether the inspection is conducted for all or samples
for each quality characteristic (in the case of conducting sampling inspection, size of lot (N),
number of sample (n), judging criteria for lot and handling of nonconforming lot, etc.).
7. It is possible to attach a copy of the control table on manufacturing prescribed in the internal
standards (for example, QC Process Chart etc. However, it needs to include items listed above in
the table or chart.)
8. If you could attach a copy of the internal standards such as “product standard”, “product testing
standard”, “in-process testing standard” and “shipping test standard”, it is possible to write down
only process name.
9. Storage term of quality records regarding JIS Mark products is needed for at least three years.
10.Please delete unnecessary parts (such as “Note” here, page, etc.) in this form when preparing the
description paper.


6-4 Outline of major manufacturing or processing facility
Name of major Control of facility

manufacturing Officially-known Points and
*
facility Number capability items of Cycle of check
(For JQA use)
(Model/brand (Capacity/accuracy) check or or inspection
name) inspection
Pickling (Take-up 20 0.5 to 1.5 mtrs/sec Speed Monthly
& Pay-off) Weight pulley
Guide pulley
Capstan
Pickling (Acid 4 4000 to 4900 Ltrs Scale Once in 12
Bath) approx Removal Months
Iron content
above 100
gm/l
Pickling (Borax 2 4500 to 5700 Ltrs Cleaning Monthly
Bath) approx Leak
Checking
Heater Temp
Pickling Water 12 2100 to 2400 Ltrs Leak Monthly
rinse bath approx checking
Scale
removal
Wire drawing 15 1 to 12 mtrs/sec Drum cooling Daily
(Drum temperature Die schedule,
Die
alignment &
Die size
Dancer pulley
Block brake
Galvanized Line 2 15-70 mtrs/min Payoff, Lead Monthly

Bath, Acid
Bath, Water
rinse bath,
Flux bath,
Zinc bath,
Zinc wiping,
cooling tower
& Take up
Shipping/Dispatch 1 NA Forklift & Monthly

Crane
software. It is possible to attach the list of facilities provided in the internal standards. However,
it needs to include items listed above in the list.
3. As for the column of “Name of major manufacturing facility,” please describe the facilities
affecting product quality among those being used.
Please put each identification mark in the case that the major manufacturing facility is located in
the affiliated companies or subcontractors.
4. As for the column of “Control of facility,” please describe the points, items and cycle of major
check or inspection which your internal standards specify for each major manufacturing facility.
In the case that the operations of check or inspection are subcontracted, please put the name of
the organization undertaking the operations with brackets under the points and items of check or
inspection.
5. If you could attach a copy of the internal standards such as “facility control standard” or of the
document on outline of facilities in which the ability and specification can be found, it is possible
to write down only facility name.
description paper.


6-5 Outline of control of major inspection (testing) facility
Name of major Control of facility

inspection (testing) Officially-known Points and
*
facility Number capability items of Cycle of check
(For JQA use)
(Model/brand (Capacity/accuracy) check or or inspection
name) inspection
Spectrometer 1 From 2 mm to 13 Verification Daily by Lab
(VAS) mm wire as per master Operator
CRM
Micrometer 4 0-25mm (2.5, Yearly
(Mitutoyo) 5.0,7.70,10.3 (Calibration
0,12.90,15.00 by external
,17.60,20.20, NABL lab)
22.80,25.00
mm)
Instrumental
error
Tensile testing 3 0-200 KN Instrumental Annual
machine error (max calibration
value (external
calibration)
Weighing scale 3 0-200 gm Instrumental Annual
error calibration
(0.05,0.10,0.5 (external
00,1.00,2.00, calibration)
5.00,10.00,49
.99,100.00,20
0.00 gm)
3 0-300mm Instrumental Annual
Steel scale error calibration
(10,20,50,100 (external
, 150 mm) calibration)
software.
numbers and keep the column with “*”for JQA use.
3. As for the column of “Name of major inspection (testing) facility,” please describe the facility
affecting product quality among those being used.
Please put each identification mark in the case that the major inspection (testing) facility is

located in the affiliated companies or subcontractors.

4. As for the column of “Control of facility,” please describe the points and items of major check or
inspection which your company standards specify for each major inspection (testing) facility.
In the case that the operations of check or inspection are subcontracted, please put the name of
the organization undertaking the operations with brackets under the points and items of check or
inspection.
5. If you could attach a copy of the internal standards such as “inspection facility control standard” or
of the document on outline of testing facilities in which the ability or specification can be found
and of the record of calibration, it is possible to write down only inspection facility name.
description paper.


6-6 Outline of control subcontract management - NA
Condition of subcontracting Subcontract management

*
Process name or Ratio of Control items Control and
Subcontractor (For JQA
testing & subcontracte and quality inspection
(Name and address) use)
inspection items d operations characteristics methods
software. It is possible to attach the list of subcontracting provided in internal standards.
However, it needs to include items listed above in the list.
numbers and the column with “*” for JQA use.
3. In the cases that a part of manufacturing processes of concerned products is subcontracted to other
organization by showing specifications such as processing quality and processing conditions or
that the operations of testing and inspection regarding product quality is subcontracted, please
describe its actual conditions.
4. As for the column of “Ratio of subcontracted operations,” please write the percentage of
operations conducted by the subcontractor against the total amount of operations in the relevant
processes conducted at the factory / operation site and subcontracting site concerning JIS
certification.
Regarding testing and inspection, it is not necessary to fill out the column of ratio of
subcontracted operations.
5. As for the column of “Subcontract management,” please describe as follows;
1) In the case that a part of manufacturing processes is subcontracted to other organization:
(1) As for the column of “Control items and quality characteristics,” please describe
control items (processing conditions) and quality characteristics (processing quality) with
their specified values on the process.
(2) As for the column of “Control and inspection methods,” please describe the
control and inspection methods corresponding to control items and quality characteristics.
2) In the case that test and inspection for products are subcontracted to the other organization.
(1) As for the column of “Control items and quality characteristics,” please describe
the items of test and inspection.

(2) As for the column of “Control and inspection methods,” please describe the cycle
for requesting the test and inspection and the number of samples.
6. Please classify subcontracting process into manufacturing process, testing, manufacturing facility
and inspection facility.
description paper.
6-7 Procedures and outline of complaint handling
Customer
Receipt of customer complaint,

returns, rejections, etc.
Review of customer complaint

by CFT (within 24 hrs)
Inform
No
Acceptance? to
Custome
Yes r (stop)
Acceptance of customer
complaint (within 48 hrs)
Interim containment action

(segregation, recall, rework,
replacement, concession, etc.)
Root cause analysis by CFT

(using 7QC tools)
Corrective & preventive action

planning by CFT
Implementation of corrective &

preventive actions
Evaluation of corrective &

preventive action (results)
No
Effective?
Yes
Review & updating relevant
Reporting to
documents &customer
trainings
Customer
(corrective action report)
[Note] 1. Please describe the flowchart for of complaint handling specified in your company standards (system
chart).
2. Please use the sheet of A4 vertically or horizontally. Please keep the column with “*” for JQA use.
3. Please attach a copy of the internal standards such as “complaint handling procedure”, “control procedure for
nonconforming product” with its prescribed form.
4. Please delete unnecessary parts (such as “Note” here, etc.) in this form when preparing the description paper


6-8 A List of internal standards regarding concerned products
Scope of Title of Administration Creation of draft Final Approval

Regulations Regulations No. /Storage
Pickling & Wire SOP – Pickling NWPL-SOP-16 Pickling & Wire General Manager
Drawing & Wire Drawing Drawing Incharge Operations
GI SOP – GI NWPL-SOP-17 Incharge GI General Manager

Operations
Maintenance SOP – NWPL-SOP-09 Incharge-Maintenance General Manager

Mechanical Mechanical mechanical Operations
Maintenance SOP – Electrical NWPL-SOP-08 Incharge-Maintenance General Manager

Electrical electrical Operations
QA SOP – QA NWPL-SOP-19 QCM General Manager

Operations
Stores SOP – Stores NWPL-SOP-15 Incharge- Stores General Manager
Operations
Dispatch SOP – Dispatch NWPL-SOP-20 Incharge- Dispatch General Manager
Operations
ETP SOP - ETP NWPL-SOP-10 Incharge-ETP General Manager

Operations
SOP – HR & NWPL-SOP-07 Group HR General Manager

HR & Admin Admin Operations
[Note] 1. Please describe the system of the company standards (rules) throughout the entire company.
2. Please make a list of company standards (specifications, rules, instructions, work standards and such)
relevant to the products to be certified among above.
3. Please attach a copy of the internal standards equivalent to a product standard (for example, specification
which specify the performance etc.) and a product testing standard (for example, testing regulation for
confirming the quality required by JIS).
4. Please describe the procedure of issue on each standards (preparer, verifier, acknowledger) and period of
review.
5. Please delete unnecessary parts (such as “Note” here, etc.) in this form when preparing the description
paper.


6-9 A list of quality records regarding concerned products and the defined period for preservation of the records
Recorded Material Related Company Specified Storage Division in Charge

Regulations Period
Raw Material testing NWPL-SOP-19 1 years QCM
record
In Process Testing NWPL-SOP-19 1 years QCM
record
Shipping inspection NWPL-SOP-19 1 years QCM
record (PDI)
Acceptance NWPL-SOP-19 1 years QCM
inspection record
Calibration record of NWPL-SOP-19 1 years QCM
testing equipment
Customer complain NWPL-SOP-19 1 years QCM
Handling records
Nonconformity and NWPL-SOP-06 1 years QCM
Corrective actions
Educational NWPL-SOP-07 1 years HR Head
qualification and
training records
Galvanizing Process NWPL-SOP-17 1 years GI Head
record
Pickling Process NWPL-SOP-16 1 years Pickling Head
record
Wire drawing NWPL-SOP-16 1 years WDM Head
process record
Store – Indent, Issue NWPL-SOP-15 1 Year Store Incharge
& GRN Records
Maintenance (Mech NWPL-SOP-08 & 1 Year Electrical Incharge &
& Elect) – Preventive NWPL-SOP-09 Mechanical Incharge
& Breakdown record
Dispatch NWPL-SOP-20 1 Year Incharge – Despatch
[Note] 1. Regarding quality records specified in the company, please describe its list and the defined period for
preservation.
2. Storage term of quality records regarding JIS Mark products is needed for at least three years.
3. Please delete unnecessary parts (such as “Note” here, etc.) in this form when preparing the description paper.


6-10A Monthly production results
6-10B Procedures on utilizing statistical methods and the data on concerned products-Attachement
Month Jul.2023 Aug.202 Sep.2023 Oct.2023 Nov.2023 Dec.2023 Jan.2024 Total

3
JIS Parts in 0 230.732 367.581 221.130 241.756 160.033 621.169 1842.401
MT
Other Parts 5291 5195.268 4331.419 4820.87 3975.244 5203.967 5000.831 33718.59
in MT
Total in MT 5291 5426 4699 5042 4217 5364 5622 35561
Note: Galvanized wires production data is attached separately.
[Note] 1. Please make entry of the monthly production results (amount and unit) of the JIS pertinence
product.
1) For Initial Factory Audit, please describe the production results of six months.
2) For Periodic Surveillance, please describe the production results of the past three years (until
the month of the application for the Periodic Surveillance).
2. Please describe the outline of procedures for preparing statistical data used for the management of
concerned products (including control charts for quality management and process control).
3. Please describe the statistical data specifically prepared (similar model is acceptable).
1) For Initial Factory Audit, please describe (or attach) the statistical data of three months.
2) For Periodic Surveillance, please attach the statistical data of the latest six months in which
you manufactured the products.
description paper.


6-11 How to obtain the latest version of JIS standards
How to obtain and check the latest *

List of relevant JIS standards
version (For JQA use)
JIS G3547 The quality control manager checks
monthly on the "Recent JIS
Publications" page of JSA's HP, and
buys updates if any.
[Note] 1. Please outline how the latest version of JIS standards regarding the concerned products is
managed.
2. Please use the sheet of A4 vertically or horizontally. Please keep the column with “*” for JQA
use.
3. Please describe the list of JIS standards specifically controlled.
description paper.

7. Description on quality control manager:
Items Contents
(1) Name Vineet Kumar Singh
(Country language)
(2) Date of birth 18.11.1987
(3) Occupation QC Manager
(4) Latest BE Mechanical

educational
background
(5) Experience of actual operations related to the technique necessary for manufacturing of products
pursuing certification
Experience in total 10+ Years

Company name Department involved Period （ y/m ～ y/m ）
Nirmal Wires Pvt Ltd Quality Control Jan.2025 to till now
Shyam Sel & Power Ltd Production Jun.2013 – Dec.2014
(6) Experience of actual operations related to standardization and quality management
Experience in total 9 Years

Company name Department involved Period （ y/m ～ y/m ）
Nirmal Wires Pvt Ltd Quality Control Jan 2015 – Till now
(7) Acquisition of expertise on standardization and quality management (Fill in the appropriate column
out of the following items of a, b, c and d)
a. Acquired at college or university

Name of college Major and subject Year of graduation Subjects acquired
D.Y. Patil College of B.E. (Mechanical) 2012 40 Theory & Practical
Engg, Pune
b. Acquired at junior or technical college

Name of college Subject Year of graduation Subjects acquired
Valia College Science 2006 Science (PCM)
c. Completed curriculums of training courses, etc.

Name of organization that Period of courses Title of training courses
provided training courses （ y/m ～ y/m
）
ERTL 4 days ISO 17025
BIS 4 days BIS (Steel Product)
d. Acquired in other way
Form number: (E) 8211 -04J

( )
* (For JQA use)
software.
2. Please use the sheet of A4 vertically or horizontally, and please fill in each column with necessary
numbers please keep the column with “*” for JQA use.
3. As for the column (3) “Occupation,” please describe the specific name of his/her current job (to
the extent that the organization is recognized).
(Continued on the back)

4. As for the column (4) “Latest educational background,” please specifically describe to the extent
that the school he/she graduated is identified.
5. As for the column (5) “Experience of actual operations related to the technique necessary for
manufacturing,” please write the department relevant to the requirements of qualification, where
he/she involved in for one year or more most recently (four years only as a guide). However, in
the case that he/she does not have four years of experience in one company, please describe
his/her experience including other companies.
6. As for the column (6) “Experience of actual operations related to standardization and quality
management,” please write the department relevant to the requirements of qualification, where
he/she involved in for two years or more most recently.
7. As for the column of a or b mentioned in above (7), to demonstrate the knowledge on
standardization and quality management, please attach the copy of academic performance with
more than two units (30 hours) of subjects regarding quality management (such as statistics,
quality management, management engineering or production management) acquired under the
curriculum of engineering field (such as science, medical, pharmacy, engineering, agriculture or
courses equivalent to those).
As for the column c on (7), please attach the copy of certificate of training courses that continued
for sixty hours (60Hrs) or more with test to verify the understanding in which the following
contents were included.
1) Standardization and technique about quality control.
2) Subjects and scope which are necessary for a quality control manager of the organization who
intends to affix JIS mark to the product.
However, the courses for quality control promoter of industrial standardization (IQC) sponsored
by Japanese Standards Association on JIS mark scheme based on the old Industrial
Standardization Law before revised are acceptable. In addition, JQA recommends attendance of
the follow-up course (1day) about IQC.
description paper.

8. Organizational operation of quality management:

8-1 Descriptions of management guideline (such as quality policy and target)
8-2 Outline of performance of education and training
8.1 Description of Management Policy How to (For JQA use)

communicate
Quality Control
Key UOM Internal Record/ Display of
Performance Benchmar Reference objectives and
Indicator k targets in office
and shop-floor
Internal Monthly Review
% Max - 1 N.C.R. Register
Rejection
External Monthly Review
External
% 0 Rejection Sales
rejection
details
Customer Monthly Review
Customer
Nos. 0 Complaint
Complaints
Register
Production
Achieved 95% of Monthly Review
MT NWPL/GLV/F-03
Production Planned
Maintenance
Running NWPL/MECH/F-
Hours of % 90% 03 & NWPL / Monthly Review
Machines ELECT / F - 08

9 ．Documents of agreement between the manufacturer and the purchaser -
8-1 Description of management policy How to communicate * (For JQA

use)
Note: Customer PO is attached separately

[Note] 1. In case of setting the range of certification (quality, dimensions, shape etc.) in accordance with the
agreement between the people concerned on delivery prescribed in JIS, please attach the copy of
documents which are exchanged in time of agreement (for example, contract document and order
sheet which specify the quality required, dimensions, shape etc., and quoted catalog, product
standard, product testing standard etc.).
2. Please delete unnecessary parts (such as “Note” here, etc.) in this form when preparing the
description paper.

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Document describing the quality management implementation condition

Document B describing the quality management implementation condition

5. Descriptions of responsibility and authority (including quality control manager)

6. Description of quality management system

3) Outline of condition of quality management during processes (from acceptance of materials to

4) Outline of major manufacturing or processing facility

11) How to obtain the latest version of JIS standards

Form number: (E) 8211-04J

1. Person who prepared (Quality control manager):

2. Name and number of relevant JIS standard:

1) JIS G 3547 Zinc – coated low carbon steel wires

3. Manufacturing or processing factory or business establishments:

Form number: (E) 8211-04J

Organization Chart – Overall:

GENERAL MANAGER – WORKS

GROUP HEAD – HR GENERAL MANAGER - (OPERATIONS)

Purchase Production Maintenance

INCHARGE INCHARGE INCHARGE INCHARGE INCHARGE QUALITY CCONTROL

Form number: (E) 8211-04J

GENERAL MANAGER – OPERATIONS

RMQC IP QC FPQC QC LAB

Engineer - Engineer – Engineer – Engineer –

Sampling as per sampling plan

Form number: (E) 8211-04J

Form number: (E) 8211-04J

5. Descriptions of responsibility and authority (including quality control manager):

Form number: (E) 8211-04J

potential solution strategies along with providing

Form number: (E) 8211-04J

parameters and its variance and analysis for its

Form number: (E) 8211-04J

6. To review Production Report and plan for

Form number: (E) 8211-04J

Form number: (E) 8211-04J

planning & its execution (type of vehicle) for

Form number: (E) 8211-04J

machines (i.e. Re-spooling, Crane, SR VFD

Form number: (E) 8211-04J

Form number: (E) 8211-04J

6. Description of quality management system:

(1) Name of registered Nirmal Wires Private Limited

(2) Control number of NWPL-QMS-M01

(3) Copy of certificate Certification number: IN22/00000214

(Please double click on the icons)

Management representative : Mr. Daleshwar Ram (Mob. 917869166917)

Form number: (E) 8211-04J

Form number: (E) 8211-04J

6. Description of quality management system:

(1) RM Receiving (Steel Wire Rod & Zinc)

(2) Incoming Inspection

(3) Pickling (Acid cleaning, Water Rinse & Borax dipping)

(4) Wire Drawing

(6) (Acid cleaning, Water Rinse & Caustic cleaning)

(7) Flux Dipping to remove oxidation

(9) Final Inspection (GI Wires)

[Subcontracting and Associated factory]

Form number: (E) 8211-04J

Form number: (E) 8211-04J

6. Description of quality management system: