SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY

COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY

National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

TITLE PAGE

SEAIT HTE OJT DTR AND MONITORING SYSTEM

A Project Study

Present to

The faculty of

South East Asian Institute of Technology

College of Information and Communication technology

In Partial Fulfillment

Of the Requirement for the subject

IT 412 Capstone Project and Research

By:

SEBLA ROLAND JR C.

GILDORE REIZEL M.

TAÑO JAMES MARK V.

 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

ACKNOWLEDGEMENT

The researchers wish to express their deep gratitude to the almighty God, to the all-

knowing source of wisdom who bestowed upon them determination, strength, self-

confidence, and inspiration, which strongly motivated them to continue this challenging

endeavor.

Mr. Reginald S. Prudente, MIT dean of the College of Information and Communication

Technology, for his encouraging words that pushed us to conduct and finish this study.

To our project adviser, Mr. Hernan E. Trillano Jr. MIT(c) for his kindness, patience,

and unwavering support throughout the duration of this study. His invaluable guidance

and constructive feedback significantly contributed to the successful completion of this

project.

To the College of Information and Technology Instructors, especially to, Mr. Michael

Paul S. Sebando, whose guidance, inspirations, and constructive suggestions

throughout the project development have resulted in the successful completion of this

project.

To ourselves, for doing the hard work all by ourselves, for striving hard to survive this

semester all by ourselves, for not giving up even though there are a lot of struggles that

we have experienced, and for continuously keeping up the good work to finish this

project.
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

DEDICATION

The Researchers would like to dedicate this study to the College of Information

and Communication Technology Department of South East Asian Institute of

Technology, Inc for letting them conduct research in relation to their profession; to the

project team who exerted their fullest efforts in making this project possible, to the

parents, Ms. Betty C. Lebrilla, Ms. Alicia D. Sipe, and Ms. Marlyn feguro Parañaque

to their family members and friends for their constant support since day one especially

in psychological, and financial aspect. And lastly, to the Almighty God for giving them

the strength to overcome the challenges they have faced in the development of this

project.
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

TABLE OF CONTENTS

TITLE PAGE.............................................................................................................................. i

ACKNOWLEDGEMENT.......................................................................................................... ii

DEDICATION............................................................................................................................ i

LIST OF TABLES..................................................................................................................... v

LIST OF FIGURES.................................................................................................................. vi

CHAPTER I.............................................................................................................................. 3

RATIONALE OF THE STUDY...........................................................................................3

OBJECTIVES OF THE STUDY.........................................................................................5

SCOPE AND LIMITATION OF THE STUDY...................................................................5

SIGNIFICANT OF THE STUDY.........................................................................................7

FLOW OF THE STUDY.......................................................................................................8

CHAPTER II............................................................................................................................. 9

FOREIGN LITERATURE....................................................................................................9

LOCAL LITERATURE.......................................................................................................11

FOREIGN STUDIES..........................................................................................................12

LOCAL STUDIES..............................................................................................................14

CHAPTER III........................................................................................................................... 17

ENVIRONMENT.................................................................................................................17
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

SETTING OF THE STUDY...............................................................................................17

SOFTWARE ENGINEERING METHODOLOGY...........................................................17

PLANNING/CONCEPTION-INITIATION PHASE..........................................................20

BUSINESS MODEL CANVAS.........................................................................................20

GANTT CHART..................................................................................................................21

FUNCTIONAL DECOMPOSITION DIAGRAM..............................................................22

ANALYSIS PHASE............................................................................................................23

USE CASE DIAGRAM......................................................................................................23

STORY BOARD.................................................................................................................27

DATABASE DESIGN........................................................................................................34

ENTITY RELATIONSHIP DIAGRAM..............................................................................35

DATA DICTIONARY..........................................................................................................36

NETWORK DESIGN..........................................................................................................41

NETWORK MODEL..........................................................................................................41

NETWORK TOPOLOGY..................................................................................................42

DEVELOPMENT/CONSTRUCTION/BUILD PHASE......................................43

TECHNOLOGICAL STACK (DEVELOPMENT)............................................................43

SOFTWARE SPECIFICATION........................................................................................43

HARDWARE SPECIFICATION.......................................................................................43

LIST OF MODULES..........................................................................................................44

TESTING/QUALITY ASSURANCE PHASE.........................................................................45

Unit Testing.......................................................................................................................45

Integration Testing...........................................................................................................45

Alpha Testing....................................................................................................................45
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Acceptance Testing.........................................................................................................45

IMPLEMENTATION/ DEPLOYMENT PHASE......................................................................46

Deployment Diagram.......................................................................................................46

REFERENCES....................................................................................................................... 47

CURRICULUM VITAE...................................................................Error! Bookmark not defined.

APPENDICES................................................................................Error! Bookmark not defined.

TRANSMITTAL LETTER..................................................................................................54

MAP OF RESEARCH ENVIRONMENT..........................................................................57

 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

LIST OF TABLES

Figure No. Figure Name Page

3.1 GANTT CHART 21

3.2 COORDINATOR 36

3.3 COURSE 36

3.4 ENROLLMENT 37

3.5 NOTIFICATION 37

ORGANIZATION
STUDENT
TASK INFORMATION
TASK SUBMITTED
USER
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

LIST OF FIGURES

Figure No. Figure Name Page

1.1 FLOW OF THE STUDY 8

3.1 FEATURE DRIVEN 17

DEVELOPMENT PROCESS
3.2 BUSINESS MODEL CANVAS 20

3.3 FUNCTIONAL 22
DECOMPOSITION DIAGRAM
3.4 USE CASE DIAGRAM 23
3.5 TRAINEE REGISTRATION 24
3.6 DTR REPORTS 25
3.7 TRAINEE DTR 25
3.8 SEQUENCE DIAGRAM 26
3.9 LOGIN PHASE 27
3.10 USER REGISTRATION PHASE 28
3.11 HTE REGISTRATION PHASE 29
3.12 TRAINEE REGISTRATION 30
PHASE
3.13 SIPP/SAO VIEW 31
3.14 TRAINEE DTR VIEW 32
3.15 FINGER PRINT SCANNER 33
3,16 DATABASE DESIGN 34
3.17 ENTITY RELATIONSHIP 35
DIAGRAM

3.18 NETWORK MODEL 36

3.19 NETWORK TOPOLOGY 37
3.20 TECHNOLOGICAL STACK 40
3.21 DEPLOYMENT DIAGRAM 43
 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

ABSTRACT

The South East Asian Institute of Technology, INC. (SEAIT) seeks to enhance

the efficiency and effectiveness of its On-the-Job Training (OJT) program through the

development and implementation of an advanced THE DTR (Daily Time Record) and

Monitoring System. This system aims to address several key objectives, including the

utilization of Firebase data storing for accurate attendance keeping, QR scanner

technology for taking of attendance, empowering OJT Coordinators to monitor their OJT

progress, enabling real-time establishment tracking for improved supervision, providing

precise daily time records, and facilitating the generation of comprehensive OJT reports.

By employing a Feature Driven Development (FDD) approach, the SEAIT HTE

OJT DTR and Monitoring System will manage administrative tasks for the OJT

Coordinator and enhance the overall experience for students/trainees. With automated

attendance monitoring, this system promises to standardize OJT management,

ensuring convenience, accuracy, and efficiency for all stakeholders involved.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CHAPTER I

INTRODUCTION

RATIONALE OF THE STUDY

Internships serve as a crucial link between academic learning and practical

application, molding the future workforce by imparting essential skills and insights for

success in their respective fields. To optimize the impact of these programs, a reliable

time-keeping system is imperative, ensuring precise recording of interns' attendance

and engagement.

The SEAIT HTE OJT DTR and Monitoring System using QR Technology,

efficiently tracks trainee attendance, making tasks easier for the OJT Coordinators. This

system ensures consistency in training programs and compliance checks. By allowing

the OJT coordinator to scan QR codes for daily attendance, it automates record-

keeping, simplifying data management which tracks the on-the-job training students'

daily time in and out. The system will automate and save the student trainee's record to

facilitate data monitoring and retrieval more conveniently. The SEAIT HTE OJT DTR

and Monitoring System using QR Technology is just like any other attendance and

monitoring system but efficient to offer, not just to lessen the work of it will also monitor

easily and allow each trainee to work enthusiastically.

These are the following problems that the SEAIT HTE is currently experiencing:

(1) The absence of an attendance and training hour monitoring system causes

inaccuracies in tracking, affecting trainee progress and program effectiveness. (2)

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Without a system for managing OJT/student trainees' information, administrative errors

and communication difficulties arise, impacting program efficiency. (3) Failure to

implement a registration system for establishments results in onboarding challenges,

limiting program expansion and efficacy. (4) Lack of a QR code scanning system for

attendance validation leads to manual errors and inefficiencies in recording trainee

attendance. (5) Inability to generate attendance summary reports hinders decision-

making and program evaluation, reducing transparency and hindering improvement

efforts.

The implementation of the HTE OJT DTR and Monitoring System will greatly

benefit South East Asian Institute of Technology, INC., particularly the OJT Coordinator

and students. This system will automate attendance monitoring, providing a convenient

way to store records and streamline attendance processes. With online accessibility,

users can easily access and manage attendance data without the need to physically

visit the institution, enhancing convenience and efficiency in monitoring trainees.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

OBJECTIVES OF THE STUDY

General Objective

This study aims to develop the SEAIT THE OJT DTR and Monitoring System utilizing

QR technology for the South East Asian Institute of Technology.

Specific Objectives

 To develop a system that can take attendances and monitor the training hours

completion of OJT/ Student Trainees.

 To be able to create a system that can manage OJT/Student Trainees

Information.

 To develop a system that can register the chosen establishment of the

OJT/Student trainee.

 To develop a system that can scan and read QR Codes as an Attendance

Validation.

 To create a system capable of generating OJT/Student trainee attendance

summary reports.

SCOPE AND LIMITATION OF THE STUDY

The scope of the SEAIT THE OJT DTR and Monitoring System encompasses the

following objectives:

 Monitoring the remaining Training Hours: The system allows supervisors to

track and display the remaining hours of OJT training for each student/trainee. It
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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

also provides alerts when trainees are nearing completion of their required hours,

ensuring both trainees and supervisors stay informed about progress and

completion status.

 Manage OJT information: This feature serves as a centralized repository for

storing and updating comprehensive information about each OJT student/trainee,

including personal details, contact information, and training specifics. It ensures

data accuracy and accessibility, simplifying administrative tasks related to OJT

program management.

 Register Establishment: Establishments participating in the OJT program can

easily register their information within the system, streamlining the onboarding

process for new establishments and maintaining a centralized database for

reference and coordination purposes. The user-friendly interface enhances

overall program efficiency.

 Ability to scan and recognize QR: Through integrated QR code scanning,

supervisors can accurately record trainee attendance in real-time. This feature

eliminates manual data entry errors and ensures efficient attendance tracking for

both supervisors and trainees.

 Generate OJT/Student Trainee Reports: The system empowers supervisors

and administrators to generate comprehensive reports on OJT/student trainee

activities, including attendance records, training progress, and performance

evaluations. Customizable report formats facilitate data analysis and informed

decision-making processes.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Limitation of the Study

The SEAIT THE OJT DTR and Monitoring System using QR offers many

benefits, but it also has its limitations. While supervisors get alerts about trainees

nearing their hours, unexpected changes may require manual adjustments. The system

cannot be used to track students within the company based on their class schedule.

The system cannot track lost identification cards with QR but can be used to replace

them. The system is intended only to monitor the rendered hours and information of the

trainee. Employees of any company related to the trainees are not included but on with

the bounds with only 3 levels of users: (a) Student Trainees View; (b) OJT Coordinator;

and (c) Super Admin, which facilitates and configure all modules. The system does not

include any biometric accessibility to support attendance.

SIGNIFICANT OF THE STUDY

The main goal of this project is to design and develop a system that will ease up
the monitoring and generating time sheet of On-The-Job Trainees.

Students/Trainees

The system will easily help log their attendance during their training period. The

system will assure that their record is accurate and reliable.

OJT Coordinator

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The system will help them ease up their job in recording, storing, and monitoring

the record of the trainees under their supervision.

Researcher

The researchers of the study will gain more knowledge and skills in developing

helpful programs.

Future Researchers

The South East Asian Institute of Technology, may help the future researchers

as their basis in doing their own version of the study.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

FLOW OF THE STUDY

INPUT PROCESS OUTPUT

 Add Training  Monitoring  Display

Hours Attendance and Remaining
Training Hours Training Hours

 Add OJT  Display OJT

Information  Store OJT information
Information
 Provide
 Apply  Registering Establishment
Establishment Establishment ID

 Scan QR  Verifying QR  Display OJT

Attendance

 Create Report  Generating

Attendance  Display/ Backup
Summary Attendance
Summary

Figure 1.1: Flow of the Study of SEAIT THE OJT DTR and Monitoring System using QR Technology

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CHAPTER II

REVIEW OF RELATED LITERATURE AND STUDIES

FOREIGN LITERATURE

The Influence of an Electronic Attendance Monitoring System on Undergraduate

Academic Success

Investing in human capital development increases education levels, workplace

skills, and boost individual abilities. Undergraduate students who attend class and
perform well are more likely to get jobs, due to their development of workplace skills.
State governments, as the funding bodies for public universities, are finding it beneficial
to increase the number of college graduates because a citizenry that is prepared for the
job market is ultimately good for the state. States recognize that an increase in
education can produce job opportunities for citizens. University administrators can
employ tactics to increase graduation rates, one of which is monitoring students’ class
attendance.

This research uses a quasi-experimental design to analyze the influence of an

electronic attendance monitoring system on undergraduate academic success. The
researcher uses point-biserial and logistic regression to analyze archival data. Through
this analysis of the current study, three findings were present: (a) an electronic
attendance monitoring system increased academic success for students, (b) the
presence of a positive relationship between electronic attendance monitoring and
academic success, and (c) different literature-based demographics effect academic
success of students depending on the course. Finally, the results show that attendance

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

increases student academic success and implementing an electronic attendance

monitoring system provides attendance accountability in the classroom.

The Opinions Related to The Use of Bio Enabled Attendance System for

Improving Punctuality Among Teachers.

The researcher aims to assess the extent of use and adequacy of using the bio-enabled

attendance system in educational institutions to develop punctuality among teachers. A

fingerprint-based attendance monitoring system was used for this purpose. The sample

comprises 70 teachers from an institution where a bio-enabled attendance machine was being

used. The investigators collected teachers’ opinions towards using a bio-enabled attendance

system for improving their punctuality with the help of a self-prepared questionnaire. The

findings reveal that there is a significant difference in the teachers’ opinions towards the use of

a bio-enabled attendance system with regards to their residential background and medium of

teaching. There is no significant difference in the opinion of the teachers towards the use of a

bio-enabled attendance system concerning their gender, computer training and teaching

subjects. The results also show that the bio-enabled attendance system contributes towards

improving the punctuality of teachers as it is effective, accurate, time-saving and checks the

proxy system for marking the attendance.

The present findings revealed that there was a positive opinion of teachers about the

bio-enabled attendance system. Analysis of the statements revealed that bio-enabled

attendance system contributes to the improvement of the punctuality as teachers have opined

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

that the system helps improve the punctuality, it is effective, accurate, time saving and checks

for the proxy system for marking attendance.

On the Technologies and Systems for Student Attendance Tracking

Manual student attendance tracking, by calling student names from a check list

or taking students’ signs on a paper, has gone into history. Nowadays, modern

technologies have already enabled the development of various automatized attendance

tracking systems. These technologies include: Radio-Frequency Identification (RFID),

Biometric (fingerprint, face or voice recognition), Barcode identification and Bluetooth

communication technologies, that are implemented over an IP infrastructure as a

platform. But all these technologies perform in a different manner and exhibit certain

functional limitations considering the given implementation.

The main motivation for this research was to explore the possibilities for

overcoming the issues of current systems for attendance tracking, considering the

limitations of the technologies employed. Hence, the core contribution of this research

can be considered as a fourfold, i.e. i) it presents the most frequently used technologies

in the development of attendance tracking systems, ii) it reviews a range of existing

student attendance tracking systems, iii) it defines criteria for performance evaluation of

the technologies employed in student attendance tracking, from a perspective of

educational institutions, and iv) it evaluates the mostly used technologies according to

the predefined functional criteria. As a summary of the evaluation, it provides directions

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

for future development of a student attendance tracking system that would address the

explored issues and functional limitations.

FOREIGN STUDY

OJT File and Attendance Monitoring System with SMS Notification

The study is focused mainly on the development of the system entitled “OJT
Files and Attendance Monitoring System with SMS Notification” to replace the manual
process of monitoring the OJT students. In developing the system project, the
researchers used the Software Development Life Cycle (SDLC) process which is used
by the software industry to design, develop and test high-quality software. The SDLC
aims to produce high-quality software that meets or exceeds customer expectations,
reaches completion within time and cost estimates. The OJT File and Attendance
Monitoring System allow the administrator to monitor OJT who registered in the system.
Reports produced are accurate and reliable because it is from the database. The
proponents used Visual Basic.NET 2015 in developing the system with the use of SQL
for the database.

The advantages of automating the monitoring of onthe-job trainees’ records. The

OJT Coordinator will not have a hard time verifying and monitoring the hours rendered
by the trainee. He or she will also be free from a bulk of logbooks, terminal reports and
list of requirements, and there’s no possible way of losing them. The records are kept in
a single unit and only the administrator would have access to it to protect the data of the
student. The record will be retrieved because it will be uploaded to the database; the
data will be disposed when you type and search the student then delete it, and then it
will be permanently deleted. The OJT coordinator will also easily know who will be the
“OJT of the Year” that will be awarded on graduation.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Web-Based Student Internship Attendance Application System for Effective

Student Attendance Monitoring

The Web-Based Student Internship Attendance Application System

revolutionizes the management of internship programs in higher education institutions

and companies. This innovative platform addresses the critical need for a streamlined

process in handling internship attendances, a vital component of higher education that

equips students with essential real-world experience. Traditional methods of managing

these attendances have been fraught with complexity and inefficiency. Our system

introduces a user-friendly, web-based interface that enables students to record their

daily attendance effortlessly using mobile devices or computers. Beyond mere

attendance tracking, the system empowers students to submit detailed reports on their

daily assignments and experiences. For program organizers, the system provides

instantaneous access to attendance data, thereby facilitating better management and

evaluation of the internship programs. Key benefits of this system include enhanced

efficiency, improved accuracy, and greater transparency in attendance recording. Its

capability to minimize human error in attendance tracking and to maintain a

comprehensive historical record of data is invaluable for assessing program

effectiveness and informing future improvements. This advancement in internship

management through web technology not only enriches the student experience but also

aids educational institutions and companies in optimizing their internship programs. The

Web-Based Student Internship Attendance Application System represents a significant

step towards modernizing and elevating the quality of internship management.

Online Attendance Monitoring System Using QR Code (OAMS)

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The regular attendance system continued in the educational system where the

instructor announced the name of every single student and marked the attendance,

causing time wastage during address time. This turned out to be increasingly more

time-consuming particularly in the current situation where the number of students in a

class is exceptionally huge. Dealing with the attendance information of a huge gathering

is additionally troublesome. Another burden of the present system is the opportunity for

the student to stamp fake attendance. These days mobile phones can tackle the vast

majority of the issue rapidly and without any problem. It has made the existence of each

individual basic and simpler with the various social application, business applications,

critical thinking applications, applications for training and advertising, and so on.

Followed by the innovation, the paper proposed a framework that will deal with an issue

for recording attendance. The proposed framework has three segments, one for

producing the QR Code by entering the student's subtleties and the second application

for taking the attendance, and the third for creating the attendance in CSV or XLS

design. The educator should check the QR code of the specific understudy to affirm

their attendance. The understudy QR code will be given to the teacher to mark their

attendance.

LOCAL LITTERATURE

The Performance of QR Technology in the Attendance System (BAS): CTU-

Tuburan Campus

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

This research aimed to evaluate the performance of the Biometric Attendance

System (BAS) of Cebu Technological University-Tuburan Campus during the calendar

year 2018 as basis for a proposed system improvement. This research used the

quantitative research employing descriptive method that assessed the performance of

the QR Based Attendance System as to timeliness, accuracy, graphical user-interface

and system maintenance. The rush was conducted at Cebu Technological University-

Tuburan Campus, Tuburan, Cebu. There were 96 teaching staff and 48 non-teaching

personnel who were chosen randomly to evaluate the performance of the Attendance

System. Weighted mean was used to analyze and interpret the data.

This paper revealed the following findings: the BAS has six (6) features which are

touch-screen user interface (TUI), system setup, administrators, finger registration,

clock configuration and DTR pint menu. The overall performance of the QR system was

very satisfactory in terms of timeliness, accuracy, and graphical-user interface. Hence,

biometric system has always ensured employees’ timeliness, provided accurate

employee attendance record, and accommodated well the employees in their daily use

of the qr code. Thus, it utilized a corrective form of maintenance only for emergency

cases or is done after the problem occurred such as system reboot for downtime related

issues and database backup. Lastly, “employees forget to log in/out” is found out to be

the number one (1) problem in the daily use of QR. Formulation of a proposed system

improvement on the lapses of the performance of the current biometric attendance

system is the output of this study.

An Observance of a System Prototyping Methodology on the Daily Time

Record System (DTRS)

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The Daily Time Record (DTR) is a requirement as a basis primarily for the salary

of employees. This DTR is a measure of the behavior of one’s employee towards work.

It is used to determine the undertaking of employees during their working hours. It

gathers the logs in and logs out time information. The study generally aimed to design,

develop, implement and evaluate the Daily Time Record (DTR) System using Biometric

Fingerprint Authentication. Specifically, the study aimed to design with usable functional

requirements considering DTR, Employee, Department and Import modules. Likewise,

determine the system’s acceptability level using ISO 9126 criteria on its usability and

efficiency. The study observed prototyping methodology in systems analysis, design,

development, and implementation. The quantitative research was employed particularly

purposive sampling during the system’s evaluation of its functional requirements, and

the system’s behavioral aspect particularly usability and efficiency characteristics. The

results revealed that the system, generally in accordance to the pre-defined

functionalities, particularly, compliance with the Civil Service DTR report, with highly

acceptable system’s behavioral characteristics on its usability and efficiency. It means

the system functions adherence to institutional standards, highly usable particularly in

the keeping, monitoring of the employees’ attendance and the whole system process

provides efficiency. The realization of the study is an indicator of evolving to the culture

of innovation for ethical knowledge-based society. It is recommended to consider

relevant features like the automatic generation of payroll, summary lists of the

employees’ requisition of the leave credits, and the computation of absences to sustain

evolving the culture of innovation towards ethical knowledge-based society.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The Use of QR Attendance Recording System (BARS) and Its Impact on the Work

Performance of Cabanatuan City Government Employees

QR technology as a means of identifying and verifying an individual’s characteristic is

widely used in many aspects of peoples’ lives nowadays. In this regard, Local

Government Unit (LGU) uses this technology to provide a more comprehensive system

in monitoring employee attendance and how it may affect their performance. The

assesses the impact of the use about the QR based Attendance Recording System

(BARS) on the work performance of Local Government Unit (LGU) employees based on

their Individual Performance Commitment Review (IPCR) rating and the respondents’

self-assessment and perception. Noticeably, the majority of the respondents perceived

that the use of BARS had a positive impact on work performance. Results also

demonstrated a significant increase in respondents’ level of performance.

FOREIGN STUDIES

QR-Based Attendance Tracking System for Education Sectors: A Literature

Survey on Hardware Requirements

According to Hoo, S. C., & Ibrahim, H. (2019), The application of biometric

recognition in personal authentication enables the growth of this technology to be

employed in various domains. The implementation of biometric recognition systems can

be based on physical or behavioral characteristics, such as the iris, voice, fingerprint,

and face. Currently, the attendance tracking system based on biometric recognition for

education sectors is still underutilized, thus providing a good opportunity to carry out

interesting research in this area. As evidenced in a typical classroom, educators tend to

take the attendance of their students by using conventional methods such as by calling
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National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

out names or signing off an attendance sheet. Yet, these types of methods are proved

to be time consuming and tedious, and sometimes, fraud occurs. As a result, significant

progress had been made to mark attendance automatically by making use of biometric

recognition. This progress enables a new and more advanced biometric-based

attendance system being developed over the past ten years. The setting-up of

biometric-based attendance systems requires both software and hardware components.

Since the software and hardware sections are too broad to be discussed in one paper,
this literature survey only provides an overview of the types of hardware used.

Emphasis is then placed on the microcontroller platform, QR Scanner, communication

channel, database storage, and other components in order to assist future researchers

in designing the hardware part of QR-based attendance systems.

Student’s Attendance System Using QR Code

The purpose of this project is to develop a system that can record the presence

of students using QR code. Previously, teachers needed to use paper to record student

attendance. There are many problems that arise when teachers use paper as a record

of student attendance such as loss of attendance record and have been taken a long

time. The objective of the study is to design a prototype interface of student attendance

system using QR code and casing of QR code scanner, to build up the design the

prototype interface of student attendance system using QR code and casing of QR code

scanner and test the functionality the prototype of interface student attendance system

using QR code and casing of QR code scanner. The interface for this system will be

integrated with the LabVIEW Software to develop a database. This system can record

the attendance of the student to school and a warning letter will be automatically

generated when the student does not come to school in two days repeatedly. The
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development process of the Student Attendance System Using QR Code is based on

Prototype Development Model that consists of five-phase model, that is planning,

analysis, design, Prototype development, and testing. The design of casing for QR

code scanner was developed using Sketchup software. LabVIEW Software is used

to generate interface display and built-in database using Microsoft Excel. Overall, the

system that has been developed can works well and achieves the objectives set.

Student Attendance System using QR Codes (Case Study: Institut Teknologi

Telkom Surabaya)

Student attendance system is needed to measure student participation in a

classroom, especially in Institut Teknologi Telkom Surabaya. Several attendance

systems have been proposed based on manual presence. This is a highly important

problem. The administration requires careful follow-up, taking care of it and not being

lenient. The previous systems are inefficient in term of processing time and low in

accuracy. This paper aims to propose student attendance system using QR code based

on mobile application. To ensure the student attends in the classroom, QR code

contained the time information was generated and displayed at lecturer presentation.

The student only needed to scan the displayed QR code using his/her android or IOS

smartphone. The code was then sent to the server for attendance process. The

proposed work was designed and implemented using Android Studio, Objective C, and

UML (Unified Modelling Language). The experimental result shows that the proposed

attendance system only needed 0.000030s to recognize a QR Codes in the server.

Computerizing classroom attendance tracking has many advantages over the old

system. Data from classrooms can easily be transformed into databases for possible
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later analysis or usages. This work designed and implemented a barcode-based student

attendance system that can be easily accessed by the lecturers, help the lecturers to

avoid maintaining the registry book, providing valuable information about the students

and the reports can be generated using real-time processing. The proposed system was

designed and implemented using the Android Studio, Objective C, and UML (Unified

Modelling Language). The proposed system will also help in generating the defaulter’s

list on its own and send emails to those students whose attendance is below the

required amount.

LOCAL STUDIES

OJT ATTRACK – ON THE JOB TRAINEE REMOTE ATTENDANCE MONITORING

SYSTEM USING FACE RECOGNITION SYSTEM

The checking and monitoring of On-the-Job Trainee’s Attendance (OJT) faced several

problems in the end of the OJT coordinators and the home institution. Some of the

problems are checking the attendance of the OJT validation and verification of students’

attendance, tracking the students’ realtime OJT progress and generating up to date

reports. It becomes even very alarming when the OJT Coordinators lost track the

students’ OJT progress. Th

is study sought to investigate and implement a solution using technology innovation

mainly the internet of things to make checking of attendance and monitoring of progress

effective and convenient. Using the Agile: Scrum methodology of software engineering,

the researchers conducted a series of stakeholder’s meetings with the OJT coordinators

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to collect user stories. After the collection, the researchers developed a schedule of

activities, staffing, hardware and software requirements in order to carry out all the tasks

needed to deliver the fully functional product. To keep track the progress of the project,

the Scrum master conducted a daily standup meeting with the team in order to express

the points that might hinder the pace of the development. The team leader also

communicates daily with the clients to give them a comprehensive update. Findings

revealed that the current manual system used to check the OJT attendance and track

OJT progress which is prone to fraud and tampering which causes record irregularities.

Thus, there is a need to develop an internet of things based (IOT) based hardware and

software application that checks the attendance and view reports in real-time. By this

means, frauds on attendances and records were eliminated as the attendance system is

secured.

OJT File and Attendance Monitoring System using QR Technology with SMS Notification

One of the most important goals of the College of Our Lady of Mercy of Pulilan

Foundation Inc is to improve its facilities and equipment in accomplishing the purpose

for which it was established for more relevant and value-oriented education and training.

The institution expanded to include tertiary course. From only a few students in its initial

years of operation, the school steadily grew in enrolment and gradually expanded its

curricular offerings. At present, many additional courses are offered by the institution.

The study aimed to present the advantages of automating the monitoring of onthe-job

trainees’ records. The OJT Coordinator will not have a hard time verifying and

monitoring the hours rendered by the trainee. He or she will also be free from a bulk of

logbooks, terminal reports and list of requirements, and there’s no possible way of
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National Highway, Crossing Rubber, Tupi, 9505
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losing them. The records are kept in a single unit and only the administrator would have

access to it to protect the data of the student. The record will be retrieved because it will

be uploaded to the database; the data will be disposed when you type and search the

student then delete it, and then it will be permanently deleted. The OJT coordinator will

also easily know who will be the “OJT of the Year” that will be awarded on graduation.

The OJT File and Attendance Monitoring System allow the administrator to

monitor OJT who registered in the system. Reports produced are accurate and reliable

because it is from the database. The proponents used Visual Basic.NET 2015 in

developing the system with the use of SQL for the database.

Employee Attendance System using QR Code

In today’s fast-paced corporate landscape, efficient employee attendance

management is pivotal to ensure smooth business operations. This project presents a
cutting-edge solution – the “Employee Attendance System using QR Code” developed
using Java and MySQL – designed to revolutionize attendance tracking and enhance
workforce productivity. The system is designed to revolutionize the conventional
employee attendance tracking methods. This system leverages the power of Quick
Response (QR) codes to create a seamless and efficient attendance management
solution for organizations.

In an era driven by digital transformation business environment, accurately

tracking employee attendance is vital for payroll processing, compliance, and overall
workforce management. Traditional methods, such as manual paper-based attendance
registers, often lead to errors and inefficiencies. The proposed system offers a modern
alternative that not only eliminates these issues but also enhances security and
accessibility. The proposed system employs Java, a versatile and widely used
programming language, for its backend and MySQL as the database management
system. The combination of these technologies facilitates real-time data processing,
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secure data storage, and robust system performance. Employees are provided with
unique QR codes, which they can scan upon arrival using a Web Camera. This
eliminates the need for manual entry and significantly reduces the chances of errors.
The system processes attendance data in real-time, allowing managers and
administrators to access up-to-the-minute attendance information. The system
generates comprehensive attendance reports, making it easier for Administrator to
monitor attendance trends, track employee punctuality, and identify areas for
improvement. The intuitive user interface ensures ease of use for both employees and
administrators. Employees can quickly scan QR codes with their smartphones, while
administrators can manage attendance effortlessly.

By leveraging QR codes and advanced database technologies, this project offers

a highly efficient and accurate solution for employee attendance tracking. It eliminates
the need for manual data entry, reduces errors, enhances data security, and provides
valuable insights into attendance trends.

In summary, the “Employee Attendance System using QR Code” represents a

significant advancement in attendance management, aligning with the demands of
modern workplaces. Its implementation can lead to improved productivity, enhanced
transparency, and more effective HR processes, ultimately benefiting both employees
and organizations.

LOCAL LITTERATURE

Biometric Attendance Monitoring System Of Cagayan State University – Lasam

Campus, Philippines

According to Jake Maggay (2018), The researcher aimed to conduct data mining and

develop a fully customized QR Based Attendance Monitoring System (BAMS) of

Cagayan State University – Lasam Campus, Philippines (CSU - Lasam) using biometric

fingerprint reader to facilitate the monitoring of employees’ attendance. This research

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followed the framework of Design Science Research for Information Systems, thus, the

researcher identified the problems and issues encountered in the monitoring of

attendance, defined the objectives of the study, designed and developed the system,

deployed and tested, and presented the result of the study. A combination of Visual

Basic 6.0 as the programming language and MS Access as the Database Management

Systems were used in the development of the system. Thus, the overall functionality of

the BAMS enables the users to enter data, change and manipulate the data, get

information, and store the data and the information. Username and password is no

longer needed since all transactions use unique fingerprint to validate users.

Furthermore, the BAMS greatly contributes in giving employees’ ease and improving

work values. Likewise, the BAMS is essential in achieving good governance because it

helps track day-to-day attendance of the employees.

QR Attendance Recording System (QARS)

QR Code technology as a means of identifying and verifying an individual’s

characteristic is widely used in many aspects of peoples’ lives nowadays. In this regard,

Local Government Unit (LGU) uses this technology to provide a more comprehensive

system in monitoring employee attendance and how it may affect their performance.

The study assesses the impact of the use about the Biometric Attendance Recording

System (BARS) on the work performance of Local Government Unit (LGU) employees

based on their Individual Performance Commitment Review (IPCR) rating and the

respondents’ self-assessment and perception. Noticeably, the majority of the

respondents perceived that the use of QARS had a positive impact on work

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
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performance. Results also demonstrated a significant increase in respondents’ level of

performance.

Daily Time Record System (DTR) Using QR Code Authentication

Daily Time Record(DTR) System using QR Code Authentication. Specifically, the study

aimed to design with usable functional requirements considering DTR, Employee,

Department and Import modules. Likewise, determine the system’s acceptability level

using ISO 9126 criteria on its usability and efficiency. The study observed prototyping

methodology in systems analysis, design, development, and implementation. The

quantitative research was employed particularly purposive sampling during the system’s

evaluation of its functional requirements, and the system’s behavioral aspect particularly

usability and efficiency characteristics. The results revealed that the system, generally

in accordance to the pre-defined functionalities, particularly, compliance with the Civil

Service DTR report, with highly acceptable system’s behavioral characteristics on its

usability and efficiency. It means the system functions adherence to institutional

standards, highly usable particularly in the keeping, monitoring of the employees’

attendance and the whole system process provides efficiency. The realization of the

study is an indicator of evolving tothe culture of innovation for ethical knowledge-based

society. It is recommended to consider relevant features like the automatic generation of

payroll, summary lists of the employees’ requisition of the leave credits, and the

computation of absences to sustain evolving the culture of innovation towards ethical

knowledge-based society.

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CHAPTER III

RESEARCH METHODOLOGY

The research methodology and research method used in this research is

acknowledged and discussed. Then the research method, that is, the actual data

collection and data analysis method is described, and justification is provided on why

the research method was chosen.

figure: 3.1 Feature Driven Development process.

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ENVIRONMENT

The study was conducted at South East Asian Institute of Technology, Inc,

specifically to the 4th year student and SIPP of the school.

SOFTWARE ENGINEERING METHODOLOGY

Feature Driven Development (FDD) Processes

Develop an Overall Model:

In this phase, the project team identified several challenges faced by the
company, including delayed data generation, inaccurate data collection, attendance
dishonesty, and irregular monitoring. Additionally, it was noted that the company lacked
backup files, standard operating procedures, and relied on manual calculations.
Understanding these issues provided crucial insights into the context and needs of the
HTE OJT DTR and Monitoring System project.

Building a Feature List:

During this stage, the project team compiled a comprehensive feature list for the
HTE OJT DTR and Monitoring System by considering input from external advisers,
including panelists, project advisers, and subject teachers. Each potential feature was
thoroughly analyzed and refined through collaboration between the project team and the
company. It was essential to ensure that the identified features directly addressed the
challenges identified earlier and aligned with the project's overarching objectives.

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Planning by Feature:

Planning for a user-centered HTE OJT DTR and Monitoring System with a
friendly interface was paramount during this phase. The project team clarified the roles
of Hacker, Hipster, and Hustler to facilitate effective collaboration and decision-making.
Clear objectives and timelines were set to guide the project's progress, ensuring that
milestones were achieved in a timely manner. Feedback on proposed features was
solicited from stakeholders for refinement and prioritization.

Designing by Feature:

Translating the system objectives into actionable features for the HTE OJT DTR
and Monitoring System was the focus of this phase. The project team ensured that each
feature served as a solution to the identified problems, addressing issues such as
delayed data generation and inaccurate data collection. Attention was given to
designing user-friendly interfaces and efficient workflows to enhance usability and
adoption.

Build by Feature:

Implementation of features aligned with project goals for the HTE OJT DTR and
Monitoring System was emphasized during this phase. The project team conducted
thorough testing and quality assurance to ensure the functionality and reliability of each
feature. Coding, calculations, and database functionalities were verified to ensure
proper functioning, laying the foundation for a robust and effective system.

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Planning / Conception-Initiation Phase

BUSINESS MODEL CANVAS

Key Partners Key Activities Value Customer Customer
Proposition Relationships Segments

System Take
South East Maintenance Attendance Automated OJT
Asian Services Coordinator
Institute of
Technology, System
Inc. Scan QR
Research & Student
Development Trainees
Personalized
Manage OJT/ Support
Host Training Trainees
Establishment Testing

Generate
Reports

HTE
Registration

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Key Resources Channels

Research &
Development Mobile
Fund Platform

API &
TOOLS

Cost Structure Revenue Streams

System Research
& Development
Internet Cost
Project Cost
MISC Maintenance fee
Expense

Figure 3.2: Business Model Canvas of SEAIT HTE OJT DTR Monitoring System using QR Code.

GANTT CHART

Legend: Finished Ongoing Pending

Month September October November December January February March April

2023 2023 2023 2023 2024 2024 2024 2024

WEEKS 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5

DESCRIPTION
Plan

Research

Design

Build

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Test

Review

Update

Table 3.1 Gantt Chart of SEAIT HTE OJT DTR Monitoring System using QR Code.

FUNCTIONAL DECOMPOSITION DIAGRAM

SEAIT Internship DTR using Fingerprint

Technology System

Manage Trainee Manage DTR Manage SIPP

Scan QR Code Daily Time

Rcord Register Trainee

Time in/out Display DTR Add Trainee

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Reports Information
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Figure 3.3: Functional Decomposition Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

ANALYSIS PHASE
USE CASE DIAGRAM

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Figure 3.4: Use Case Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

Activity Diagram
OJT Coordinator
Trainee Registration

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Figure 3.5: Trainee Registration Activity Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

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DTR Reports

Figure 3.6: DTR Report Activity Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

Trainee
Trainee DTR

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Figure 3.7: Trainee DTR t Activity Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

Sequence Diagram

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Figure 3.8: Sequence Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

STORY BOARD

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Login Phase

Figure 3.9; Login Phase of SEAIT HTE OJT DTR Monitoring System using QR Code.

Registration Phase

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Figure 3.10: User Registration Phase of SEAIT HTE OJT DTR Monitoring System using QR Code.

Admin Registration

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Figure 3.11: HTE Registration Phase of SEAIT HTE OJT DTR Monitoring System using QR Code.

Trainee Registration

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Figure 3.12: Trainee Registration Phase of SEAIT HTE OJT DTR Monitoring System using QR Code.

SIPP/SAO View Phase

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Figure 3.13: SIPP/SAO View of SEAIT HTE OJT DTR Monitoring System using QR Code.

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Trainee DTR View Phase

Figure 3.14: Trainee DTR View of SEAIT HTE OJT DTR Monitoring System using QR Code.

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QR Scanner Phase

Scan Registered QR
for OJT Attendance

Figure 3.15: Finger Print Scanner of SEAIT HTE OJT DTR Monitoring System using QR Code.

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DATABASE DESIGN

Figure 3.16: Database Design of SEAIT HTE OJT DTR Monitoring System using QR Code.

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ENTITY RELATIONSHIP DIAGRAM

1 . .*

has

1..1

can have

Figure 3.17: Entity Relationship Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

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DATA DICTIONARY

TABLE TBL_COORDINATOR
Column Type Null Default Description

coordinator_id int(11) No PK Coordinator ID

coordinator_name varchar(50) No Coordinator Name

contact_number varchar(15) No Contact Number

email_address varchar(50) No Email Address

username varchar(30) No Username

password text No Password

Table 3.2: Data Table Coordinator of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_COURSE
Column Type Null Default Description

course_id int(11) No PK Course ID

course_code varchar(10) No Course Code

course_name varchar(200) No Course Name

Table 3.3: Data Table Course of SEAIT HTE OJT DTR Monitoring System using QR Code.

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TABLE TBL_ENROLLMENT
Column Type Null Default Description

enrollment_id int(11) No PK Enrollment ID

school_year varchar(10) No School Year

student_id int(11) No Student ID

coordinator_id int(11) No FK Coordinator ID

organization_i int(11) No FK Organization ID

d

Table 3.4: Data Table Enrollment of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_NOTIFICATION
Column Type Null Default Description

notif_id int(11) No

message text No

send_to int(11) No

Table 3.5: Data Table Notification of SEAIT HTE OJT DTR Monitoring System using QR Code.

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TABLE TBL_ORGANIZATION
Column Type Null Default Description

organization_id int(11) No

organization_name varchar(200) No

company_background text No

contact_person varchar(100) No

contact_number varchar(15) No

company_address text No

company_email varchar(50) No

Table 3.6: Data Table Organization of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_STUDENT
Column Type Null Default Description

student_id int(11) No

school_id_number varchar(15) No

complete_name varchar(100) No

course_id int(11) No

contact_number varchar(15) No

email_address varchar(50) No

username varchar(30) No

password text No

Table 3.7: Data Table Student of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_TASK_INFORMATION
Column Type Null Default Description

task_id int(11) No PK Task ID

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task_code varchar(10) No Task Code

task_name varchar(50) No Task Name

description varchar(100) No Description

deadline date No Deadline

enrollment_id int(11) No FK Enrollment ID

Table 3.8: Data Table Task Information of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_TASK_SUBMITTED
Column Type Null Default Description

submitted_id int(11) No PK Submitted ID

task_id int(11) No Fk Task ID

student_id int(11) No Student ID

uploaded_file text No Uploaded File

date_of_submission date No Date Of Submission

remarks varchar(100) No Remarks

score int(3) No Score

Table 3.9: Data Table Task Submit of SEAIT HTE OJT DTR Monitoring System using QR Code.

TABLE TBL_USER
Column Type Null Default Description

user_id int(11) No PK User ID

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complete_name varchar(100) No Complete Name

username varchar(30) No Username

password text No Password

Table 3.10: Data Table User of SEAIT HTE OJT DTR Monitoring System using QR Code.

NETWORK DESIGN

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Network design is the integration of different network devices to achieve end-to-

end communication between network hosts, and to identify what type of topology is

going to be used in SEAIT Internship DTR using Fingerprint Technology System for

Sout East Asian Institute of Technology, Inc.

NETWORK MODEL

A network model reflects a design or architecture to accomplish communication

between different systems. Network models are also referred to as network stacks or

protocol suites. The network model below illustrates the WLAN connections of devices

connected through a hub.

Figure 3.18: Network Model of SEAIT HTE OJT DTR Monitoring System using QR Code.

NETWORK TOPOLOGY

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The network typology that will be used will be a star topology. In a star

topology, only the administrator can connect with the help of a hub. This cable is called

a central node, and all other nodes are connected using this central node. The network

used wired local area network (LAN) connections.

Figure 3.19: Network Topology of SEAIT HTE OJT DTR Monitoring System using QR Code.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

DEVELOPMENT/CONSTRUCTION/BUILD PHASE

TECHNOLOGICAL STACK (DEVELOPMENT)

HTML
WINDOWS FlatLab XAMPP
Operating SERVER (HyperText
(Hypertext
System Database Markup
Preprocessor)
Language)

Figure 3.20 SEAIT HTE OJT DTR Monitoring System using QR Code.Technology Stack.

SOFTWARE SPECIFICATION

Language : PHP, Dart

Database : MySQL XAMPP Server

IDE : XAMPP windows-x64-5.0.12.0

Operating System : Microsoft Windows 10

HARDWARE SPECIFICATION

1. Processor : Intel(R) I3(R) CPU N3060 @ 1.60GHz 1.60 GHz

2. Hard Disk : 450GB

3. RAM : 4.00 GB

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

LIST OF MODULES

 Trainee Module – this module displays the information’s about the trainees

including the DTR of the trainee.

 DTR Module - This Module will show the log-in and log out activities of the

employee and the rendered working hours.

 SIPP Module - This module will allow the admin to control and modify the data.

This module will show the list of employees.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

TESTING/QUALITY ASSURANCE PHASE

Unit Testing

During this phase, the project team should ensure that the devices such as the

finger print, the gps locator are working properly and individually. This helps the team

ensure that during assembly and installation, the devices are functioning properly.

Integration Testing

The project team should ensure that the systems objectives are functioning

accordingly. The project team should be able to test run the system and may possibly

identify errors and bugs. Continuously repeat the test run until the bugs are fixed.

Integration testing ensures that the system meets the requirements based on the

features and analyze possible missing pieces.

Alpha Testing

The project team should ensure that from the previous tests, the bugs and errors

from software to hardware are all functioning. Doing so, the system software should be

functioning 100% in preparation for the releasing of the product to the client/company.

Acceptance Testing

This is performed during releasing of the system software. It gives users the

chance to interact with the software and find out if everything works as it should after

considering the features, and to introduce the system to the end-users.This is when the

project team should ensure that the project/system software can handle real world

scenarios by allowing the users to use the project.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

IMPLEMENTATION/ DEPLOYMENT PHASE

Deployment Diagram

Figure 3.21 Deployment Diagram of SEAIT HTE OJT DTR Monitoring System using QR Code.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CONCLUSION

In conclusion, the SEAIT HTE OJT DTR and Monitoring System with QR offers

an outstanding solution for managing on-the-job training efficiently. Firstly, its capability

to accurately track remaining training hours ensures that trainees stay on track towards

completion, simplifying progress monitoring and aiding supervisors in scheduling.

Secondly, the system's ability to manage detailed trainee information streamlines

administrative tasks, such as updating personal details and training specifics,

contributing to smoother operations and data management.

Additionally, the system's user-friendly features, including easy establishment

registration, simplify collaboration between SEAIT and participating establishments. The

QR code scanning feature further enhances efficiency by allowing trainees to record

attendance seamlessly, reducing manual effort and ensuring accurate tracking.

Moreover, the generation of detailed reports provides valuable insights into trainee

activities and progress, facilitating informed decision-making and program evaluation.

Overall, the successful implementation of this system enhances efficiency, accuracy,

and transparency in managing on-the-job training, benefiting both trainees and

supervisors.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

RECOMMENDATION

It is recommended to consider adding features that further enhance the system's

usability and effectiveness. For example, implementing a notification feature to remind

trainees of upcoming training sessions or deadlines can help improve attendance and

time management. Additionally, integrating a communication tool within the system,

such as a messaging platform, can facilitate seamless communication between trainees

and supervisors, fostering collaboration and addressing any concerns in real-time.

Furthermore, incorporating a feedback mechanism where trainees can provide

feedback on their training experiences can help identify areas for improvement and

ensure continuous enhancement of the program. These additional features are

essential yet not complex to implement, further optimizing the efficiency and

effectiveness of the SEAIT HTE OJT DTR and Monitoring System with QR.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

REFERENCES

Buctuan, R. (2019). An Observance of a System Prototyping Methodology on the Daily Time Record

System (DTR) Using Biometric Fingerprint Authentication. Asia Pacific Journal of

Multidisciplinary Research, 7(2), 1–9.

https://www.apjmr.com/wp-content/uploads/2019/06/APJMR-2019.7.02.03.01.pdf

‌Smart Attendance System. (n.d.). Ieeexplore.ieee.org. https://ieeexplore.ieee.org/document/8537298

‌Gabuya Jr, A. Q., Zosa, L. T., & Minoza, J. T. (2022). The Performance of Biometric Attendance System

(BAS): CTU-Tuburan Campus as case study. International Journal of Scientific and Research

Publications (IJSRP), 12(7), 419–426. https://doi.org/10.29322/ijsrp.12.07.2022.p12748

‌ Villaroman, G. A. C., Pedro, A. B. S., Bacani, K. M., Clerigo, E. R., & Hipos, A. T. (2018). The Use of

Biometric Attendance Recording System (BARS) and Its Impact on the Work Performance of

Cabanatuan City Government Employees. OALib, 05(01), 1–10.

https://doi.org/10.4236/oalib.1104273

Hoo, S. C., & Ibrahim, H. (2019). Biometric-Based Attendance Tracking System for Education Sectors:

A Literature Survey on Hardware Requirements. Journal of Sensors, 2019, 1–25.

https://doi.org/10.1155/2019/7410478

Memane, R., Jadhav, P., Patil, J., Mathapati, S., & Pawar, A. (2022, August 1). Attendance Monitoring

System Using Fingerprint Authentication. IEEE Xplore.

https://doi.org/10.1109/ICCUBEA54992.2022.10010791

‌ Maggay, J. (2017). ISSN-2394-3629(P) ICV (Index Copernicus Value) 2015: 71.21 IF: 4.321

(CosmosImpactFactor), 2.532 (I2OR) InfoBase Index IBI Factor 3.86 CITE THIS ARTICLE:

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COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Jake G. Maggay. BIOMETRIC ATTENDANCE MONITORING SYSTEM of CAGAYAN

STATE, 5(2), 67–79. https://doi.org/10.5281/zenodo.345444

‌ Villaroman, G. A. C., Pedro, A. B. S., Bacani, K. M., Clerigo, E. R., & Hipos, A. T. (2018). The Use of

Biometric Attendance Recording System (BARS) and Its Impact on the Work Performance of

Cabanatuan City Government Employees. OALib, 05(01), 1–10.

https://doi.org/10.4236/oalib.1104273

‌ Center, R. and S. (2019). An Observance of a System Prototyping Methodology on the Daily Time

Record System (DTR) Using Biometric Fingerprint Authentication. Asia Pacific Journal of

Multidisciplinary Research.

https://www.academia.edu/42254649/An_Observance_of_a_System_Prototyping_Methodolo

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

CURRICULUM VITAE

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

Christian Lebrilla C.
JP.Laurel Street Zone 5 Brgy, Libertad Surallah, South Cotabato

[email protected]

09053751141

PERSONAL INFORMATION
1.
Gender: Male
Date of Birth: 12/23/1998
Place of Birth: Zone 6 Brgy, Libertad Surallah, South Cotabato
Civil Status: Single
Citizenship: Filipino
Language: English, Tagalog, Bisaya, Ilonggo
EDUCATION
ELEMENTARY 2012-2013
Purok Sison Elementary School – Brgy, Libertad Surallah, South Cotabato

HIGHSCHOOL 2016-2017
Libertad National Highschool – Brgy, Libertad Surallah, South Cotabato

SENIOR HIGHSCHOOL 2018-2019

Marvelous College Technology, Inc.—City of Koronadal, South Cotabato

TERTIARY PRESENT
South East Asians Institute of Technology – Tupi, South Cotabato
KEY SKILLS

1. Computer Fields skills

REFERENCES
Mr. Cedie Gabriel: IT Instructor/
Mr. John Paul Sebando: IT Instructor/ [email protected]
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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

PERSONAL INFORMATION
Gender: Male
Date of Birth: 09/19/1997
Place of Birth: Brgy. Cannery site Polomolok South Cotabato
Civil Status: Single
Citizenship: Filipino
Language: English, Tagalog, Bisaya, Ilonggo
EDUCATION
ELEMENTARY 2012-2013
Lamsugod Elementary School – Brgy. Lamsugod Surallah, South Cotabato

HIGHSCHOOL 2014-2015
Matutum View Baptist Academy Inc. – Brgy. Cannery site Polomolok, South Cotabato

TERTIARY PRESENT
South East Asians Institute of Technology – Tupi, South Cotabato
KEY SKILLS

1. Computer Fields skill

2. Internet Installer skill

REFERENCES
Mr. Cedie Gabriel: IT Instructor/
Mr. John Paul Sebando: IT Instructor/ [email protected]

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

SIPE, JAY-R D.
Jephthah Paranaque
Agustin st. Fernandez Subd. Brgy. Cannery site Polomolok South Cotabato

Sto.nino, South Cotabato

[email protected]

[email protected]
09107628731

09052759120
PERSONAL INFORMATION
Gender: Male
Date of Birth: 07/23/1998
2.
Place of Birth: Brgy, Poblacion Sto.nino, South Cotabato
3. Civil Status: Single
Citizenship: Filipino
Language: English, Tagalog, Bisaya, Ilonggo
EDUCATION
ELEMENTARY 2012-2013
Kinayao Elementary School – Sto.nino, South Cotabato

HIGHSCHOOL 2016-2017
Busok National Highschool – Brgy, Busok Sto.nino, South Cotabato

SENIOR HIGHSCHOOL 2018-2019

Sto.nino National High School — Brgy Poblacion Sto.nino, South Cotabato

TERTIARY PRESENT
South East Asians Institute of Technology – Tupi, South Cotabato
KEY SKILLS

1. Computer Fields skills

2. Internet Installation

REFERENCES
Mr. Cedie Gabriel: IT Instructor/
Mr. John Paul Sebando: IT Instructor/ [email protected]
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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

APPENDICES

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

TRANSMITTAL LETTER

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

COLLEGE OF INFORMATION AND COMMUNICATION

TECHNOLOGY

CAPSTONE PROJECT STUDY RECOMMENDATION AND APPROVAL

SHEET

TITLE DEFENSE

As a Project Adviser of Capstone Project Study entitled SEAIT HTE OJT DTR MONITORING SYSTEM
USING QR CODE. I recommend the FINAL defense (Capstone/Research Title Proposal and Chapter 1,
Chapter 2, Chapter 3, Chapter 4) of this Project.

The students involve on this Project are:

1. SEBLA ROLAND JR C.
2. GILDORE REIZEL M.
3. TAÑO JAMES MARK V.

Recommended by:

MR. HERNAN E. TRILLANO JR., MIT(c)

_______________________________
Signature over printed name

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

MAP OF RESEARCH ENVIRONMENT

South East Asian Institute of Technology, Incorporated,

National Highway,Brgy. Crossing Rubber, Tupi, South Cotabato, 9505

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

PROJECT PROPOSAL

Name of Proponents:

SEBLA ROLAND JR C.

GILDORE REIZEL M.

TAÑO JAMES MARK V.

1.0 Proposed Case Study Title

SEAIT HTE OJT DTR Monitoring System using QR Code.

2.0 Area of Investigation

South East Asian Institute of Technology Inc. National Highway, Brgy. Crossing

Rubber, Tupi, South Cotabato

3.0 Cited Problems

 The absence of an attendance and training hour monitoring system causes

inaccuracies in tracking, affecting trainee progress and program effectiveness.

 Without a system for managing OJT/student trainees' information, administrative

errors and communication difficulties arise, impacting program efficiency.

 Failure to implement a registration system for establishments results in

onboarding challenges, limiting program expansion and efficacy.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

 Lack of a QR code scanning system for attendance validation leads to manual

errors and inefficiencies in recording trainee attendance.

 Inability to generate attendance summary reports hinders decision-making and

program evaluation, reducing transparency and hindering improvement efforts.

4.0 Functions of the Proposed System

The SEAIT HTE OJT DTR and Monitoring System with QR is designed to

streamline and enhance the management of on-the-job training for students and

trainees. It enables SEAIT to accurately monitor remaining training hours, ensuring that

trainees and supervisors are aware of progress toward completion. The system

manages comprehensive OJT information, including personal details and training

specifics, facilitating efficient administration. Establishments participating in the OJT

program can easily register their information, streamlining onboarding and ensuring

smooth collaboration. The system features QR code scanning, allowing students to

record their attendance conveniently using their Android phones, which ensures

accurate and real-time tracking. Additionally, the system generates detailed,

customizable reports on trainee activities, aiding in data analysis and decision-making,

and providing transparency and accountability for all stakeholders involved.

5.0 Features of the Proposed System

 Monitoring the Remaining Training Hours: Tracks and displays the remaining

training hours for each trainee.

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

 Manage OJT Information: Stores and manages personal and training details of

each trainee.

 Register Establishment: Allows easy registration of establishments participating

in the OJT program.

 Ability to Scan and Recognize QR: Enables trainees to record attendance by

scanning QR codes with their Android phones.

 Generate OJT/Student Trainee Reports: Produces detailed and customizable

reports on trainee activities and progress.

6.0 Programming Language and Database

 CSS

 DART

 MySQL

7.0 Reasons of the Choice

 To track and display the remaining training hours for each trainee.

 To store and manage personal and training details of each trainee.

 To allow easy registration of establishments participating in the OJT program.

 To enable trainees to record attendance by scanning QR codes with their

Android phones.

 To produce detailed and customizable reports on trainee activities and progress.

8.0 Objective of the Study

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 SOUTH EAST ASIAN INSTITUTE OF TECHNOLOGY
COLLEGE OF INFORMATION AND COMMUNICATION TECHNOLOGY
National Highway, Crossing Rubber, Tupi, 9505
South Cotabato, Philippines

The main goal of this project is to design and develop a system that will

accurately manage the time-sheets of on-the-job trainees through an application. The

system will facilitate easy recording, storing, and monitoring of trainee records for

supervisors, streamlining the entire process and ensuring reliable data management.

9.0 Target Users/Beneficiaries

 South East Asian Institute of Technology

 Trainees

 OJT Coordinator /SIPP

 HTE

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