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Software Development Proposal Template

Prepared By:

[Sender First Name] [Sender Last Name]

[Sender Company]

Prepared for:

[Client First Name] [Client LastName]

[Client Company]

Prepared on: [Date]

INTRODUCTION

[Sender Company] would like to thank you for meeting with us today and discussing your company’s
software project development requirements. We look forward to collaborating with you, and developing
software tailored to your needs. We deliver innovative, captivating results, and have developed this
strategic approach tailored to your specific needs in mind.

Within this proposal, please find all the relevant information requested to begin your software
development journey with us. All the finer details including costs, delivery times and associated terms
and conditions are included within this document. Please take the time to review the proposal, sign
electronically and return to us at your earliest convenience.

Should you have any questions or queries, please do not hesitate to contact us. To learn more about us
and our work, please visit our website: [URL].

We look forward to working with you and thank you again for choosing [Sender Company].

Sincerely,

[Sender Full Name]

[Sender Title]

Of: [Sender Company]

Our Biography

[Sender Company] is one of the leading software development firms in the [country/area] with [X
number of years] experience in the field. Through the years, we have acquired the experience and track
record in providing exceptional service and customer satisfaction. Our focus is you. We understand that
creating client-focused software services requires more than technical knowledge; it is for this reason
that our staff are not only excellent software technicians but communicators as well. Not only do we
provide stellar service for the duration of the project, but our post sale maintenance services extend far
beyond the assignment itself.

Our Team - Meet Our Executives and Software Development Specialists:

Our dedicated team of professionals are here to ensure that your project is completed to your utmost
satisfaction.
Software Development Team Member

[NAME]

CEO

Software Development Team Lead

[NAME]

LEAD DEVELOPER

PREVIOUS WORK

Tips

In this section, insert 2-3 examples of websites- URLs that your clients may visit to see examples of your
past projects.

CLIENT TESTIMONIALS

Tips

Here insert any reviews and customer comments from previous work completed. Insert only 2-3. Do not
overwhelm this section.

EXECUTIVE SUMMARY

Tips

The executive summary is a concise and convincing sales pitch. It will demonstrate to your
prospect/client that you are the perfect entity for the job. It is here that you convince them of your
abilities; that you have thought through their issues, assessed the problem thoroughly, and proposed a
solid solution.
PROJECT SCOPE

Situation Analysis

Prior to commencement of the project, a thorough preparation and investigation into the software
related issues will be conducted. We need to understand the successes and opportunities before we
begin the transformation.

OBJECTIVES

The primary objective of this project is: [Identify primary objective]

[Insert objective 1]

[Insert objective 2]

[Insert objective 3]

TECHNOLOGY REQUIREMENTS

To complete the project, your operating system requirements are:

[Insert software name 1]

[Insert software name 2]

[Insert software name 3]

If you require assistance for system upgrades, please indicate here: [yes] [no]

[Sender Company], will need to use the following software:

[Insert software name 1]

[Insert software name 2]

[Insert software name 3]

[Sender Company], will need to use the following hardware:

[Insert hardware name 1]

[Insert hardware name 2]

[Insert hardware name 3]

RISK ASSESSMENT

Listed below are several potential issues that may arise during the course of this project. We will take all
precautions necessary and assure you of the ultimate success of the project. Issues may range from
simple lack of integration between downloaded software and services to something more complex.
Ultimately, we identify problems, propose solutions, and solve the common recurring obstacles we
encounter.

[Issue 1]

[Issue 2]

[Issue 3]

Technical Risks:

Here identify issues such as server capacity and other problems you believe may need upgrades before
the commencement of the project.

[Issue 1]

[Issue 2]

[Issue 3]

Environment and Market Risks:

We identify outside forces that we may have no control over. They may have an impact on product
launch, however, we do monitor and know our niche, and will take every precaution to mediate the
problems.

Those obstacles may include: market forces, changing legislation and shift in market share.
[Issue 1]

[Issue 2]

[Issue 3]

Time and Financial Risks:

[Sender Company] fully commits to stay on budget and finish the project within the allotted time frame.
We do provide potential reasons for running over time and over a financial budget.

[Issue 1]

[Issue 2]

[Issue 3]

Suggested Solutions for Budgetary Risks:

[Solution 1]

[Solution 2]

Suggested Additional Options and Solutions

Upon fully examining the opportunities and scope of the project, several additional suggestions may be
given to fully optimize the software and capitalize on the innovative approach and results we aim to
achieve.

[Addition 1]

[Addition 2]

[Addition 3]

[Solved Issue 1]

[Solved Issue 2]

[Solved Issue 3]

Suggested Integrations
We propose several integrations to create a harmonized and fully inclusive software for your company.
To fully optimize the user experience and exceed industry standards, we make the software as user
friendly as possible. Please see which integrations would suit you best, and suggest any we may have
missed. It will make the interface much more interactive and make for a smooth transition from familiar
to elevated.

[Integration 1]

[Integration 2]

[Integration 3]

TIMELINE AND PROJECTED DEADLINES

Here list any and all processes you mean to implement, projected completion date and approximate
number of hours each stage will take to complete.

PROJECT STAGE PROJECTED COMPLETION DATE HOURS

Project analysis [00/00/0000] [# of hours]

Risk assessment[00/00/0000] [# of hours]

Project planning [00/00/0000] [# of hours]

Client Data Importing [00/00/0000] [# of hours]

Software Developing [00/00/0000] [# of hours]

Software Testing [00/00/0000] [# of hours]

Integrations [00/00/0000] [# of hours]

PRODUCT TESTING AND REFINEMENT

Prior to launch, [Sender Company] will ensure full functionality and eliminate bugs and problems that
may hinder optimal performance.

Example:

To ensure full and optimal functionality, we undertake the following procedure:

[Solution 1]

[Solution 2]

[Solution 3]

SOFTWARE LAUNCH PROCEDURE

Tips

Describe your launch procedure here. The steps you take, timeframes, marketing initiatives. Do you
provide support during and after product launch.

Example:

To ensure a smooth product launch, we undertake the following procedure: We are also available for
tech support 24/7 during and after the launch for your peace of mind.

OUR PROMISE

Technical Support

Tips

Here state your technical support parameters here.

Example:

If you have any issues with software functionality, do not hesitate to contact us. Listed below are our
details and accessibility:

24/7 online and telephone support.

Email:

Telephone:
Slack:

Training:

[Sender Company] wants you to be able to use your new software to its full potential. To that end,
training will be provided by our staff: Please see below for our training procedure and manual in PDF
form for your reference.

(Explicitly detail your training procedure here)

Example:

1 on 1 virtual training over Zoom, Google Teams etc.

1 on 1 in person training.

Hours:[X]

Warranty and Guarantee

[Sender Company] is invested in your success. During the duration of the project, [Sender Company] will
take all precautions and perform tests to ensure full functionality of the installed software. The project is
100% guaranteed for the duration of the development and implementation stage. Thereafter, for a
period of [Time Period], our services will be available to you for no additional cost. After the
aforementioned time period, we are open to discussing further warranty and associated costs.

YOUR INVESTMENT

Sender Company] software development is billed by the hour at a rate of [hourly rate in $]. Project
Launch and ongoing support is billed at [hourly rate in $]. The whole project will be divided into the
sections mentioned under “project scope” to “launch procedure” to accommodate for timely
deliverables, time delays, etc. We guarantee satisfaction from beginning to end of our project together.

TERMS AND CONDITIONS

Compensation:

Payments are only accepted in USD by [Payment Mode].

[Sender Company] will provide invoices to [Client Company] upon completion of each section of the
project.

Payment may be completed up to [provide a time frame] after the receipt of invoice. If payment is not
received, [Client Company] and [Sender Company] will reach an agreement for a payment scheme which
must be adhered to.

All applicable taxes for services rendered shall be paid by [Client Company];

Failure to comply with the payment schedule will result in breach of contract, termination of the
contract and a cessation of the working relationship. [provide own consequences]

If travel expenses are to be incurred by the [Sender Company], the cost shall be partially compensated
by [Client Company]; A set portion of [X%] will be compensated by [Client Company].

Miscellaneous expenses on the part of [Sender Company], shall be kept track of – receipts and other,
and submitted to [Client Company] at set intervals of [X number of months]. Only pre-approved costs
will be considered and paid by [Client Company]. Alcohol or any other controlled substance is not a
permitted expense.

Contractual Relationship of Parties

A) Upon signing this proposal, [Sender Company] and [Client Company] will enter into a legally binding
contractual agreement which will terminate at the agreed upon date.

B) Upon signing this proposal, both parties agree that they are independent contractors, and the
relationship between them does not constitute a joint venture of any means.

Independent Contractors:
Both [Sender Company] and [Client Company] agree to enter into this agreement as free agents and no
other agreement apart from this one exists between. This includes, but not limited to: partnership, joint
venture or any other business agreement.

Terms and Conditions of Agreement:

Upon signing this proposal, both parties agree to collaborate for the agreed upon time frame of:
[provide a time frame]. The parties may agree to extend the contract beyond the agreed upon time.
Please contact [Sender Company] to renegotiate the terms. Extensions are subject to availability.

Permissions and Approvals:

[Client Company] agrees to provide [Sender Company] any necessary material (code, data..) to complete
the desired project. All information provided will be held in strictest confidence and is bound by privacy
and security measures.

Intellectual Property

[Sender Company] and [Client Company] agree that any intellectual property created during the project
will be in the sole ownership of [Sender Company].

Audit:

Both [Client Company] and [Sender Company] agree to retain all documents pertaining to the above
project and services rendered therein for a period of [X years]. Failure to provide the documents upon
inspection shall result in breach of contract and a penalty of [X% of project total]

Project Exclusivity

[Client Company] agrees that [Sender Company] is the sole provider of services for this undersigned
project. Neither party will assign responsibilities to outside assistance unless agreed upon by both
[Client Company] and [Client Company].

Limitation of Liability
[Sender Company] is not liable for changes made to the website/blogs or other media projects that
limit/ impede the functionality of pages prior to, or after the completion of the project.

Termination and Renewal of Services

If either [Client Company] or [Sender Company] decide to terminate the working relationship, a notice
period of 15 days must be provided by either party prior to termination.

Security and Warranty

[Sender Company] agrees that all work will be completed in the allotted time frame. If delays occur, a re-
negotiation of terms will be proposed.

Confidentiality

[Sender Company] and [Client Company] agree that all information provided during the working
relationship will be held in strictest confidence. Neither party shall disclose details of project unless
explicitly permitted to do so by [Sender Company] and/or [Client Company]. The privacy stipulation will
be enforced for a period of 5 years, whereupon only work specifically done by [Sender Company] shall
be disclosed.

AGREEMENT TO SERVICES PROVIDED

Please initial each page and sign the below to indicate you have read, understood and agree to the
terms and conditions stipulated in the above agreement.

[Client Company]

Signature

[Client First Name] [Client Last Name]

[Sender Company]
Signature

[Sender First Name] [Sender Last Name]

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