PARLIMENTARY ELECTION 2024

“Be Smart, Be intelligent and Be informed”

TIME 18.04.2024 (BEFORE POLLING DAY) REMARKS

 Arrival At The Polling Station

12.00 PM  Absence Of Any Polling Officers/Police inform to Zonal
Officer
 100 meters (NO Badges, Emblems, Symbols etc.,)
 200 meters (NO Tent of Candidates etc.,)
 Polling Materials, Make sure received all the items
Annexure – 3
3.00 PM
 Checking Of Polling Materials
6.00 PM  Display Of Notice (Paste Out Side)
7.00 PM  FILL REQUIRE COVERS AND FORMS

TIME 19.04.2024 (POLLING DAY) REMARKS

 Appointment Of Polling Agents

 Every Polling Agent must produce appointment Letter in
Form -10
 Attendance of Polling Agents – Reach the Polling Station at
least 90 minutes before commencement of Poll.
5.15 AM
 Give Every Polling Agent A Permit or Entry Pass
 Connecting BU, VVPAT AND CU BEFORE MOCK
POLL ( Still EVM Switch off )
 Show to Polling Agent that the drop box of VVPAT unit is
EMPTY ( Verify NO paper Inside VVPAT box)

 ‘IF’ Critical Polling Station – Appointed Micro Observer

non-CAPF - Reach 90 minutes before commencement of
Poll and remain deployed at the Polling Station.

CONDUCT OF MOCK POLL 32 Form Fill

 Polling Agent at least 2 candidates not Present wait 15 PART – I
(Mock Poll Cert)
Minutes.
Annexure – 5
 If Polling Agent Present Start Mock Poll.
5.30 AM  Connected B – V – C ( Still EVM Switch off )
1. VVPAT ( Unlock Knob – Vertical Position )

Form Fill
(PO Diary)
2. CU ( Switch ON ) Annexure – 7
3. CU glow GREEN - at the end shows (EVM is
Ready)

Prepared by C.BALAMURUGAN, PG Asst GHSS Ammoor, Ranipet District Page 1

 4. 7 Paper Slip will get automatically cut and drop
in VVPAT BOX.
5. Check 7 Paper Slip printed Result: Pass
6. Press Clear on CU, it will show 0 for all candidates.
7. Start Mock Poll, Ask any polling agent to press
on BU
8. VVPAT will print a small slip symbol, name and serial
no – (visible 7 seconds)
9. 50 Votes must be cast. At least 1 vote for all
candidates including NOTA
10. Press Close Button and then Result Button.
11. Empty VVPAT PAPER SLIP Compartment.
12. Compare CU Result and VVPAT paper slips should be
same.
13. Press Clear Button on CU (CLOSE - RESULT –
CLEAR)
14. Finally Press Total it will show 0 for all
candidates.
15. CU ( Switch OFF )

5.45 AM Mock Poll can start, If Polling Agent not present till 5.45 AM.

STORE MOCK POLLED VVPAT SLIPS

1. VVPAT (50 + 7) Paper slips should be stamped back side with
rubber stamp.
MOCK POLL SLIP
2. VVPAT Paper slips shall be kept in BLACK ENVELOPE
COVER and SEALED.

6.05 AM

3. PO & Polling Agents must put their SIGNATURE

on the envelope.
4. Sealed Black Cover shall be kept in plastic Box and
sealed with PINK PAPER SEAL; PO & Polling Agent
must put their SIGNATURE.

SEALING OF MACHINES PO Diary

5. A B GREEN PAPER SEAL in CU. &
Form 17C
Annexure – 8
Should note the
6.15 AM
number and serial
Number of
CU, BU and
VVPAT, GREEN

Prepared by C.BALAMURUGAN, PG Asst GHSS Ammoor, Ranipet District Page 2

 PAPER SEAL and
Special Tag.

6. Sealing of inner cover of CU with SPECIAL TAG get

SIGNATURE of Presiding Officers and Polling Agents on
Special Tag.

7. Sealing outer cover of Result Section with ADDRESS

TAG and A B GREEN PAPER SEAL get
SIGNATURE of Presiding Officers and Polling Agents on
paper seal after pasted on the OUTER DOOR of Result
section in CU.

8. LEFT and RIGHT side in CU seal - QR CODE PINK

PAPER SEAL.

9. Seal Paper Slip drop box of VVPAT with ADDRESS TAG.

10. Polling Agents present to note down the serial

number of “A B GREEN PAPER SEAL”
6.30 AM Arrange Voting Compartments

Prepared by C.BALAMURUGAN, PG Asst GHSS Ammoor, Ranipet District Page 3

 DISTRIBUTE REQUIRE DOCUMENT TO THE PO OFFICERS
1. PO1
 MARKED COPY
 TALLY SHEET (Male/Female)
6.35 AM 2. PO2
 17A REGISTER OF VOTES
 VOTER SLIP
 INDELIBLE INK
3. PO3
 CONTROL UNIT

1. CU ( Switch ON )
2. CU glow GREEN - at the end shows (EVM is
Ready)
6.45 AM 3. 7 Paper Slip will get automatically cut and drop in
VVPAT BOX.
4. Press Total it will show 0 for all candidates in front of
Polling Agents.
DECLARATIONS BY PRESIDING OFFICER Form Fill
 Read out the ‘Declaration by the PrO’ get SIGNATURE of PART – I
(BEFORE
6.50 AM Presiding Officers and Polling Agents Present.
COMMENCE OF
THE POLL)
Annexure – 6
‘Polling agents/ Relieving agents movement sheet’ should maintained at each
Polling Station, each and every Polling agent SIGN with TIME at he/she came to
Polling Station and also left the Polling Station.

7.00 AM TO 6.00 PM Zonal/ RO/ ARO/ Micro Observer ‘if’ Present Get Sign In ‘VISIT
SHEET’
7.00 AM START – ACTUAL POLL
 7.00 AM POLLING STARTED register in PMS app.
 9.00 AM Register Male/Female total in PMS app.
7.00 AM  PO 1 – MC – Male (Round) o /Female (underline) _______
TO Tally Sheet – Male & Female Register.
9.00 AM  PO 2 – 17 A Reg ( Serial No – ID Proof – Sign )
Voter slip (issue), Keep Indelible Ink.
 PO 3 – Voter Slip (Receive), Press Ballot button to Vote. PO Diary
(PO 1, PO 2, PO 3 – Repeat above process End of the Poll) Annexure – 7
9.00 AM Should note the
TO  11.00 AM Register Male/Female total in PMS app. Number of votes
11.00 AM cast in every
11.00 AM two hours
TO  1.00 PM Register Male/Female total in PMS app.
1.00 PM
1.00 PM
TO  3.00 PM Register Male/Female total in PMS app.
3.00 PM

POLLING AGENTS NOT ALLOWED TO GO OUT AFTER 3.00PM

Prepared by C.BALAMURUGAN, PG Asst GHSS Ammoor, Ranipet District Page 4

3.00 PM PO Diary
TO  5.00 PM Register Male/Female total in PMS app. Annexure – 7
5.00 PM Should note the
Number of votes
cast in every
two hours
END THE POLL
 If any Person waiting in queue after 6.00 PM. PO OFFICER Form Fill
should give Token NO: 1 to last Voter and last No to 1st PART – III
Voter. (PO’s Report)
 Before Closing the POLL, PO should show the total number After closing Poll
Annexure – 5
of votes recorded in the VOTING MACHINE and
6.00PM
REGISTER 17A is EQUAL to Polling Agent and PRESS
CLOSE PART - I
 ‘CLOSE’ Button is pressed the display panels on the CU will Form 17C
show TOTAL NUMBER OF VOTES RECORDED. Total No of
 Closure of poll, PO note POLL DATE AND TIME Recorded
displayed on the CU in the PO Diary Annexure – 8

POLL DECLARATIONS BY PRESIDING OFFICER Form Fill

CLOSED  Read out the ‘Declaration by the PrO’ get PART – III
(END OF THE
TIME SIGNATURE of Presiding Officers and Polling Agents
POLL)
Present.
Annexure – 6
SEALING OF THE EVM AND VVPAT AFTER CLOSE
OF THE POLL
 CU ( Switch OFF )
 Disonnected BU – VVPAT – CU and Sealed at both
ends by passing a thread through the two holes.
AFTER
POLL
CLOSED

Form Fill
PART – III
(AFTER SEALING
DECLARATIONS BY PRESIDING OFFICER
EVM)
Read out the ‘Declaration by the PrO’ get Annexure – 6
SIGNATURE of Presiding Officers and Polling Agents Present.

PACKING OF STATUTORY, NON-STATUTORY

COVERS AND ELECTION MATERIALS
(Annexure – 22)
Packets:
(I) First packet: EVM Papers
1. Unsealed envelope containing the account of votes
recorded (Form-17C),
2. Unsealed envelope containing the Presiding Officer
Report I (Mock-Poll Certificate), II & III
3. Printed VVPAT paper slips of Mock Poll should be kept in
Black Coloured Sealed Envelope

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 (II) Second packet: Scrutiny Cover
1. Unsealed envelope containing the Presiding Officer’s
Diary
2. Sealed envelope containing the register of voters
(17A)
3. Unsealed envelope containing Visit Sheet
4. Unsealed envelope containing the list of blind and infirm
electors in Form 14-A and the declarations of the
companions

(III) Third packet: Statutory Cover

1. Sealed envelope containing the marked copy of the
electoral roll and list of CSVs, if any;
2. Sealed envelope containing voter’s slips;
3. Sealed envelope containing unused tendered
ballot papers;
4. Sealed envelope containing the used tendered ballot
papers and the list in Form 17-B;
5. Sealed envelope containing the list of challenged votes in
Form 14;

(IV) Fourth packet: Non-Statutory Cover

1. Unsealed envelope containing the copy or copies
of electoral roll (other than the marked copy);
2. Unsealed envelope containing the appointment letters
of Polling Agents in Form 10 and accounts of
appointment of polling agent;
3. Unsealed envelope containing the election duty
certificate in Form 12-B
4. Unsealed envelope containing the declarations by
the presiding officer
5. Unsealed envelope containing the receipt book and cash,
if any, in respect of challenged votes; Form-14
6. Unsealed envelope containing (i) unused and damaged
paper seals and (ii) unused and damaged special tags;
7. Unsealed envelope of unused voter’s slip
8. for the declarations obtained from electors as to their age
and the list of electors who have refused to make
declarations as to their age
9. Form of declaration by elector under Rule 49MA (Test Vote);
10. Form of declaration by elector whose name is in ASD list;
11. Letter of complaint to the S.H.O. Police;

(V) Fifth packet: Handbook. Instructions and other

1. Hand Book for Presiding Officer;
2. Instructions of Electronic Voting Machine
3. Sealed envelope containing,
a) Indelible ink
b) used self-inking pads

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 (VI) Sixth Packet: Other Materials
1. List of contesting candidates Form 7A
2. Photocopy of signature of candidates
3. Other unused forms.
4. Metal seal of the Presiding Officer;
5. Arrow cross-mark rubber stamp for marking
tendered ballot papers;
6. Cup for setting the indelible ink
(VII) Two stationery containers containing used
and remaining stationery items

WHITE YELLOW BROWN BLUE

COVER COVER COVER COVER
1. FORM 17C 1. Other then the 1. Hand Book, Manual 1. Candidate
2. PrO Report marked copy of EVM & VVPAT Information Booklet
I,II & III 2. Form 10 Instructions etc., 2. Other unused forms
(Mock Poll Cer) 3. Form 12 – B 2. Used Indelible ink 3. Metal Seal
3. PO Diary (EDC) set 4. The Arrow Cross –
4. 17A Register 4. Declarations by PO 3. Used Stamp Pad mark rubber stamp
5. Visit Sheet 5. Receipt Book & cash 5. Cup for setting the
6. Form 14-A 6. Electors as to their indelible ink
(List of Blind) age
7. Marked Copy 7. Unused and
8. Used Voter’s Slips damaged paper
9. Used seals and special Tag
Form 17 B 8. Unused Voter’s Slips
(Tendered Paper) 9. 49 MA
10. Unused Test Vote
Form 17 B 10. ASD List
(Tendered Paper) 11. Letter Complaint to
11. Form 14 SHO
(Challenged Votes)

HAND BOOK HAND BOOK HAND BOOK HAND BOOK

PAGE NO: 67 PAGE NO: 68 PAGE NO: 68 PAGE NO: 68

*SEALED ENVELOPE – (5)

****All the above items hand over to the Zonal Officer.****
***All the best***
BY
C.BALAMURUGAN
PG Asst
GHSS AMMOOR
RANIPET

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