COMPAC User Manual Infobase Systemms

Master List
Purpose

Master List is the backbone of COMPAC Software. In this module, all the
Machines available in the factory and grouping are given. Their sub assemblies
specification, parts and spare parts are given as input
Add new unit

Access
Input Master list Initial Input

 In top menu bar click “Input”

 Click “Master list”
 Click “Initial input”
 Click the “Add New Plant” button
(GROUP OF Area IS CALLED A Plant)
 Type the Plant name where the cursor blinks
(Plant name should not exceed 30 characters inclusive of space,
Hyphen & dots)
 Click the button “Click here to confirm “
CAUTION: SPECIAL CHARACTERS ARE NOT ACCEPTABLE

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Edit Plant
Access
 Input-Master list-Initial Input
 For spell correction in the Plant name, click the Plant to be
edited.
 Click the button “Edit Plant “
 Make necessary corrections
 Click the button “Click here to confirm”

Delete Plant
Access
Input-Master list-Initial Input
 Click the Plant to be deleted.
 Click the button “Delete Plant”
 You will get a message box
“DELETING PLANT WILL DELETE ALL ITS SHOPS, DEPARTMENTS, MACHINES
AND ELEMENTS ”
 Click the button “ok”
Click the button “Click here to confirm”

NOTE: Like that we can Add, Edit or Delete “Area, Machine,

Subassembly, Part”

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Key words for feed back

Purpose

Many breakdowns, which recur frequently, can be reduced with less effort. To
analyse these recurring faults, Keywords are input. For example, bearing
failure, motor burning, loose connections etc.,

Access
Input Master List Keywords for feed back

Screen

Add key word group

 In Input menu Click Keywords for feed back

 To Add a Group Name Place the cursor in empty Group Name Box
 Type the frequent fault, (preferably type M. & E. Mechanical & Electrical
faults in alphabetical order to select easily while giving feed back.)
 Type the Group No

Edit key word group

 Select the Box in the Group table which group do you want to edit
 Type the new Group Name

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Add keyword
 Select the Group Name
 Select the check box Under Group No
 Click the button Ok.
 To add new key word Click the button Add New
 Type the Keyword
 Click the button Confirm

Edit keyword
Access

Input-Initial Input-Keywords for feed back

 In Input menu Click Keywords for feed back

 Select the Group Name
 It List out All key word available in the Group Name
 Select the Key word and Click the button Edit
 Edit the key word
 Click the button Confirm
 For key word group directly ‘CLICK’ on the edited keyword group and type
the new keyword group

Delete keyword

Access
Input-Initial Input-Keywords for feed back

 To Delete a keyword
 Select the Group Name
 It List out All key word available in the Group Name
 select the required keyword
 Click the button Delete
 Click confirm button

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Employee Master for Feed back

Access
Input Master ListEmployee Master

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PREVENTIVE MAINTENANCE SCHECULING DETAILS

PM MULTIFREQUENCY JOB (Day Basis)

STEP 1:

Input  Master List  Initial Inputs

Add Pm Job

 Click the Part tab & select a Part in which Pm jobs are to
be added
 Click PmJob tab
 Click the button Add new PMJob
 Type the Machine name where the Cursor blinks
 Click the button ”Click here to confirm “
(PMJOB NAME SHOULD NOT EXCEED 15 CHARACTERS INCLUSIVE OF
SPACE, HYPHEN & DOTS)
CAUTION: special characters are not acceptable)

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Edit PMJob
Access
Input-Master list-Initial Input
 For spell correction in the PMJob name click the PMJob to be
edited
 Click the button “Edit PMJob “
 Now make the necessary corrections
 Click the button “Click here to confirm”

Delete PMJob

Access
Input-Master list-Initial Input
 Click the PMJob to be deleted.
 Click the button “Delete PMJob”
 You will get a message box
“DELETING PMJob WILL DELETE ALL ITS HISTORY”
 Click the button “ok”
 “IF ANY FEEDBACK OR PMJOB EXIST THEN PMJOB CON’T TO BE DELTED”
 Click the button “Click here to confirm”

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STEP 2:
Add PM Job
Input  Pm Job  Add New PM Job

Select Machine, SubAssembly , Part , Job Category then select the PMJob Type Provide Frequency, Agency,
status, down time. If data avail then provide description, Spare and Consumables, Man Hour Requirements. Click
“Add_Confirm” Button.

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STEP 3:

Input  Last PM dates input

 In the Input menu click last PM date input

 Click the Machine combo box
 Select a Machine
 Click the SubAssembly combo box
 Select a SubAssembly
 Select job Category
 It will list out related Pmjobs in grid
 Click in the first column of that row
 Type the last PM date in text box as DD/MM/YYYY (two digit date/two digit
month/four digit for year) (The selected PMjob should have a pm job)
 Click the button OK
 maximize

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PM PLANNING

 (To View and to take Print out PM schedule)

 In Input menu click PM Planning
 Select the required Machine from the Machine list box (To
select more than one Machine use shift key)
 Select the required SubAssembly from the SubAssembly list
box (To select more than one SubAssembly use shift key)
 Select the required agency from the Agency combo box
 Type the start date and end date and click the button
 Okaplanning
 The next due date will be displayed with the following details
 Machine name, Checklist, Manpower requirement, Spares / consumables
requirements
 Last preventive maintenance date carried out and the work carried during last
preventive maintenance

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EDIT PM PLANNING DATE

 Click date column of the Date (row) for which the planned date has to be edited
Top right side a text box will appear
Type the New PM date and Press enter in the keyboard.

PM PLANNING PRINT OUT

Click “Print except spare” Selected period preventive maintenance job Machine
wise check list will be printed

Click ”Print Details” Selected period preventive maintenance job Machine wise
check list, Spare requirement, Last Preventative Maintenance Job carried out date and
Man power requirement will be printed

Print Spare: Spare required for the required particular selected list will be printed

Reports

Outputs  Pmjob  List Pmjobs

Outputs  Pmjob  List Pmjob Details
Outputs  Machine Due for PM(Day Basis)
Outputs  History Reports  complete History

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Machine Specification Entry:

Input  Master List  Machine Details

a. Add Machine Details

b. Edit Machine Details
c. Copy Machine Details

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Work order Process for Daily Record Register of Jobs to be

attended
Step – 1: Work Order Creation
BD (Breakdown) Work Order/- MI (Miscellaneous) Work Order
Purpose

This module has two parts. In the first part, breakdown maintenance work
orders can be printed. In the Second part, miscellaneous work orders can be
printed.
Access
Input-> Work Order-> Breakdown/Miscellaneous

Screen

 In Input menu click work order

 Select Breakdown / Miscellaneous
 Click Department combo box select Department.
 Click Machine combo box and select the Machine.
 Click the Element combo box select the Element
(Breakdown/Miscellaneous)
 Click Agency combo box select Agency
 Click Status combo box select Status (Running / shutdown.)
 Type the Planned down time. (Hours)
 Type the Planned date.

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 Click in the Description box.

 Type the nature of the Fault and work instructions to be carried out for the
Machine.
 Click Spares & Consumables
 Click the required spares and type the quantity one by one.
 Click man-hour, type the man-hour planning Number of persons and hours
per person
 Click confirm button
 You will get a Message
 Click ‘YES’ work order will be printed
 Click ‘NO’ the work order will be saved in the computer.

Step – 2: Work order Acknowledge

Input  work order  Work order Acknowledge (BD/MI)

To accept the job created for the daily register entry and then give feedback
for the each work order after completion of the job

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Feed back for PM/BD/MI work order Taken / not taken

Access
Input-Initial Input-Feed back

Screen

 In input menu Click feed back

 Click Input
 Click Work order not taken
 Click type of the job (PM/BD/MI)
 Select Agency (Mechanical / Electrical etc.)
 Type the Machine code and Press Enter key. (If already entered in the
master)
 If the Machine code is not known
 Click Department Combo box and select the Department
 Click Machine combo box and select the Machine
 Click the Element combo box and select the Element
 Click the Status combo box and select the Status (Running/Shutdown.)
 Click the button OK
 Click the Actual Start time inside the text box
 Type the hour & minutes in 2 digits and also type A or P. for Am/Pm

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 The cursor moves to the Actual Start Date.

 If the date and month is not correct Delete & type the correct Date and
Month.
 Automatically cursor moves to Completion time.
 Type the hour & minute in 2 digits and also type A or P. for AM/PM
(Note: Even if the work is in progress the current completion date &
completion time has to be enter).
 Automatically cursor moves to completion date.
 If the Date and Month is not correct Delete & Type the correct Date and
Month.
 Press tab key. Cursor moves to Slip no.
 If slip number is not followed press tab again. Now the cursor is available
at Machine stop hours.
 If stop hours is correct press tab again, other wise correct stop hours
 Now the cursor is available at Production loss hours. If necessary correct
production loss hours.
 Press the tab the cursor goes to feedback and suggestion box.
(Note: without using tab key you can use mouse also to move from one text
box to another text box)
 Type the Failure description, Cause of Failure, action taken
 If it is a repetitive problem click Key word combo box.
 Select from the list You can’t type key word)
 Click at the next line of the keyword menu type first one or two letters of
the key word
 Click the required keyword near by moving scrollbar up and down
 Click the required keyword
 If more than one key word required, repeat the same process
 To delete a wrong selection of key word right click the mouse on the
keyword wrongly selected and click the delete pop-up menu

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 Click spares & consumables tab

 Click spares column and select the required spare name/spare code
 You can’t type any spare select only from the from the list
 After selecting the required spare, type the quantity
(Entering the quantity for each selected spare is compulsory)
 To delete a spare right click the mouse button on the spare and click to
delete pop-up menu.
 Click Man-hour tab

 Enter number of persons and hours per person

 If other cost incurred clicks the other cost tab type the cost against the
related classification if other cost incurred

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 Click waiting code tab. If the work gets delay due to various reasons
against the reason of delay type hours get delay

 Once all the entries are made, Click Complete button or work in progress
button if the work is not completed
 You will get a message Feed back no. With a statement OK
Click OK feedback is saved repeat the process for Next feed backs

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User Manual for EB & DG Software

MASTER INPUT:

Add new meter

Access
Master List  EB (Electricity Board) Meter Detail

 In top menu bar click “Input”

 Click “Master list”
 Click “EB Meter Detail”
 Click the “Add New Meter(location)” button
 Type the Meter Name where the cursor blinks
(Meter name should not exceed 15 characters inclusive of space,
Hyphen & dots)
 Click the button “Click here to confirm “

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Edit Meter
Access
Master list EB Meter Details
 For spell correction in the Meter name, click the Meter to be
edited.
 Click the button “Edit Meter “
 Make necessary corrections
 Click the button “Click here to confirm”

Delete Meter
Access
Master list EB Meter Details
 Click the Meter to be deleted.
 Click the button “Delete meter”
 Click the button “Click here to confirm”

Select Meter and Click the Details Tab

Add New Meter Detail:

Access
 Click “Add New Meter” tab to Meter Detail
 To save the records “Click here to confirm”

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 Same Method Is In “Edit Details and Delete Meter”

Add new DG (Diesel Generator)

Access
Master List  DG (Diesel Generator) Meter Detail

 In top menu bar click “Input”

 Click “Master list”

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 Click “DG Meter Detail”

 Click the “Add New Meter(location)” button
 Type the Meter Name where the cursor blinks
(Meter name should not exceed 15 characters inclusive of space,
Hyphen & dots)
 Click the button “Click here to confirm “

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Edit Meter
Access
Master list DG Meter Details
 For spell correction in the Meter name, click the Meter to be
edited.
 Click the button “Edit Meter “
 Make necessary corrections
 Click the button “Click here to confirm”

Delete Meter
Access
Master list DG Meter Details
 Click the Meter to be deleted.
 Click the button “Delete meter”
 Click the button “Click here to confirm”

Select Meter and Click the Details Tab

Add New Meter Detail:

Access
 Click “Add New Meter” tab to Meter Detail
 To save the records “Click here to confirm”

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 Same Method Is In “Edit Details and Delete Meter”

Unit Cost Input

Access
Master List  EB/DG Unit Cost Input

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 Select EB or DG option and then click OK Button

 Select Any Meter
 Select the date
 Put per unit Cost (Numerical)
 Click the button “save” to save the record
Daily Input

Daily EB Meter Reading Input

Access
Input Meter reading EB Reading

 Select ‘Meter and click ok’ button

 Click ‘Add button’ and enter the daily reading
 Click ‘Confirm button’ to save the record
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Daily DG Meter Reading Input

Access
Input Meter reading DG Reading

 Select ‘Meter and click ok’ button

 Click ‘Add button’ and enter the daily reading
 Click ‘Confirm button’ to save the record

Output Reports

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Access
1. Output EB,DG Reports EB Reports

 Select From & To Date

 Click ok button to show the reports
 Click “Excel Button” to create the excel file

2. Output EB,DG Reports DG Reports

 Select From & To Date

 Click ok button to show the reports
 Click “Excel” Button to create the excel file

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3. Output EB,DG Reports HT Units Consumption

 Select the meter name,

 Select From & To Date
 Select the any graph type
 Click ok button to generate the reports
 Click Excel Button to create the excel file

4. Output EB,DG Reports MD Reached Report

 Select the meter name,

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 Select From & To Date

 Select the any graph type
 Click ok button to generate the reports
 Click Excel Button to create the excel file

5. Output EB,DG Reports Diesel Consumption Report

 Select the meter name,

 Select From & To Date
 Select the any graph type
 Click ok button to generate the reports
 Click Excel Button to create the excel file

6. Output EB,DG Reports DG Unit Generate Report

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 Select the meter name,

 Select From & To Date
 Select the any graph type
 Click ok button to generate the reports
 Click Excel Button to create the excel file

7. Output EB,DG Reports Total Energy Report

 Select the meter name,

 Select the any month
 Select the any graph type
 Click ok button to generate the reports

8. Output EB,DG Reports DG Performance Report

 Select the meter name,

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 Select any month

 Select the any graph type
 Click ok button to generate the reports
 Click Excel Button to create the excel file

9. Output EB,DG Reports EB & DG Unit Cost Report

 Select the meter Type

 Select From & To Date
 Select the meter name
 Click ok button to generate the reports
 Click Excel Button to create the excel file

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MAINTENANCE STORES (INVENTORY) MODULE MASTER LIST

Class analysis

In Sub stores analysis can be done by cost and Consumption class

Access

Settings  Class Analysis

Mode
 Click Settings  Class Analysis
 Enter the Cost Class Value for A, B & C Class
 Enter the Consumption Class Value for X, Y, Z Class
 Enter name of the Location Level1, 2 and 3.
 Click Confirm Button

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SPARE MASTER DETAILS

Creation of spare details, machine & supplier name wise spare classification,
Unit of measurement and spare location master.

Access

Master List  Spare

1. Spare location Master

2. Unit of Measure Master
3. Supplier Master
4. Main Category Master
5. Sub Category Master
6. Spare Master

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1. SPARE LOCATION MASTER

In Spares Location master three levels for location of spares such as level 1,
level 2, level 3.

Access

Master List  Spare  Spares Location master

Modes:

In every three levels there are three modes

1. ADD:
 Add the name of the location of spare in the levels

2. EDIT:
 Edit the name of the location of spare if required

3. DELETE:
 Delete the name of the location of spare if required

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2. Unit of Measurement Master

Creation of Unit of Measure (UOM) for the spares

Access:

Master List  Spare  Unit of Measurement Master

Modes:

1. ADD:
 Add the name of Unit measure for spares by simply entering into the
grid provided and press down arrow to confirm the unit of measure.
2. EDIT:
 Edit the name of the unit measure of spare and press down arrow for
confirm
3. DELETE:
 Delete the name of the location of spare by selecting the particular row
and press DELETE button.

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3. Supplier master:

Creation of Supplier master for the spares

Access: Master List  Spare Supplier master

Access Modes:

1. ADD
 Add new Supplier name, address, phone number location
etc.,
2. EDIT
 Edit the existing supplier details if required
3. DELETE
 Delete the Supplier details if required

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4. Main Category Master

Creation of Main Category master for the spares

Access: Master List  Spare Main Category master

Access Modes:

1. NEW
 Add new Main Category Name & Short name (2 characters)
& click confirm
2. EDIT:
 Edit the Main Category Name & Short name (2 characters)
& click confirm
3. DELETE
 Delete the Main Category Name & Short name (2
characters) & click confirm.

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5. Sub Category Master

Creation of Sub Category master for the spares

Access: Master List  Spare Sub Category master

Access Modes:

1. NEW
 Add new Sub Category Name & Short name (2
characters) & click confirm
2. EDIT:
 Edit the Sub Category Name & Short name (2
characters) & click confirm
3. DELETE
 Delete the Sub Category Name & Short name (2
characters) & click confirm.

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6. Spare Master

Creation of Spare Master Details of the spares.

Access:

Master List  Spare  Spare Master

Modes:

1 ADD:

 Click the Add button in the bottom of the display mode

 Selection Plant, Sub Category and Sub category from the drop down
list.
 Enter the Spare name, spare code, Unit of Measure (uom), Opening
stock, unit cost, reorder quantity, Specification, Remarks, status, and
location of the spare.
 For analysis of the spare enter the Minimum Level, Reorder Level and
Maximum Level quantity of the spare.
 For (VED) Very, Essential, Delay Analysis click any one option button
 For (FSN) Fast, Slow, Normal Class analysis of the spare click any
one option button
 Finally Click Confirm button at the bottom of the display mode.

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2. EDIT:

 To edit any above added Spare details

 Select the Particular spare Row from the Display mode (grid) by
clicking on the particular row of the spare.
 After making the edition click the confirm button on the bottom of
the display mode.

3. DELETE:

 To delete the particular spare details for the master list.

 Select the Particular spare Row from the Display mode (grid) by
clicking on the particular row of the spare.
 Click the Delete Confirm button on the bottom of the Display mode.

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INPUT OF SUB STORES MODULE (INVENTORY)

To Input daily spares inward, spares issue, spares return, return goods
replacement of the spares transaction are as follows:

Access:

Input  Inventory:

1. Spares Inward

2. Spares Issue

3. Spares Return

4. Return Goods Replacement

1. Spares Inward
When some spares are inwards into the stores spares inward (Goods
Received Note Entry) to be updated.
Access:
Input -> Inventory  Spares Inward
Modes
1. ADD:
 Click the option Add Button

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 Select the date of received

 Select the Supplier name for the list box.
 Enter the Remarks, P.O. Number and PR Number if required.
 Select the Plant name, Spare name or Spare code received
 Enter the Quantity and unit rate cost of the spare received.
 Click Ok for further Spare inward for the same inward number or
P.O. number.
 Clicks confirm button for the spare inward.
2. EDIT:
 Click Edit Option button to edit the inward details provided
above.
 System will ask for the “Inward no.” in which the edition of data
to be made.
 Click Confirm button to confirm the edited data.

2. Spares Issue

Issue of Spares from the stores for any work can be done will giving the
feedback for the particular work in which the issued spare is used.

Access:

Input  Inventory  Spares Issue

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Mode:

1. ADD:
 Click the option Add Button
 Select the Plant, Shop and Line
 Enter the issue date & select employee name or code and then
click ok button
 Select or Search the item name or code & enter the qty and
same way update for more than one number of item
 Enter the remarks and click confirm button to save the Spare
issue.
 Spare issue number will be generated automatically store the
number for future reference for edit & issue cancel purpose

2. EDIT:
 Click the option Edit Button
 Enter the issue number
 Do the necessary changes and click confirm button

3. ISSUE CANCEL:

 Click the option Issue Button

 Enter the issue number
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 Click cancel button to cancel the issue entry

3. Spares Return:

Spares inwards due to some defect certain spares are return to the
Supplier. This transaction can be made through Spares Return
Entry.
Access:
Input  Inventory  Spare Return

Mode:
1. ADD:
 Click Add Button
 Select the GRN No for which item to be returned
 Select the Spare name Or Code and Quantity to be Returned
 Enter the Reason for returning the items
 Click Ok and confirm then DC No. Will be created & store it for
future reference to edit & make Replacement entry for it.
2. EDIT:
 Click the Edit Option Button
 Enter the “DC Number” to be edited

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 After Making the Edition in the Particular DC and Click

Confirm Button

4. Return Goods Replacement

If the Goods Return to Suppliers due to defects are returned from the
supplier then Goods Return Replacement form to be updated.

Access

Input  Inventory  Return Goods Replacement

Mode

 Enter the Delivery Challan Number of the Goods Return

 Select the Date of Return and Supplier name.
 Select the Particular Row in the Grid Shown in Display Mode and
Press Enter Button
 Enter the Quantity Return from Supplier and Received Person
Name.
 Click Ok and Confirm Button.

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OUTPUT OF SUB STORES MODULE (INVENTORY)

To view the reports of all the transaction held at sub stores are as
follows
Access
Output  Inventory Reports:
1. Stock Statement
2. Monthly Stock Register
3. Item wise Issue Spare Details
4. Item Wise Inward Spare Details
5. Location Master Report
6. RGP Details
7. Spares Stock

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1. Stock Statement

Stock Statement Report for the selected Period wise to view all the
transaction held in the sub stores.

Access Mode:

Output  Inventory Report  Stock Statement

 Click Output and Click Inventory and click Stock Statement

 Select the Required Period of Report

 Click Ok and Click Excel Button to Export Data to Excel File.

2. Monthly Stock Register

Monthly Stock Register Report for the selected Period wise to view all the
transaction held in the sub stores with Value or Without Value of the Spares.

Access Mode:

Output  Inventory Report  Monthly Stock Register

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 Click Output and Click Inventory Report and click Monthly Stock
Register.

 Select the Required Period of Report

 Click Any one Option Button With Value Or Without Value.

 Click Ok and Click Excel Button to Export Data to Excel File.

3. Item Wise Issue Details

Item Wise Issue Details report for the selected Period wise to view all Item
Wise Issue Details in the Sub stores.

Access Mode:

Output  Inventory Report  Item Wise Issue Details

 Click Output and Click Inventory and click Item Wise Issue Details

 Select the Required Period of Report

 Click Ok and Click Excel Button to Export Data to Excel File.

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4. Item Wise Inward Spare Details

Item Wise Inward Spare Details report for the selected Period wise to view
all items inward in the Sub stores.
Access Mode:
Output  Inventory Report  Item wise inward Spare Details
 Click Output and Click Inventory and click Item wise inward Spare
Details
 Select the period, plant and status.
 Click Ok and Click Excel Button to Export Data to Excel
File.

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5. Location Master Report

To view all the location of the sub stores where the spares are loacted

Access

Output  Inventory Report  Location Master Report

Mode:

 Click Output  Inventory Report  Location Master

 Select the Level to be viewed in the select option
 Click Show to vie the report

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6. Spare Stock Report

Spare Stock Report for the date, plant wise status wise spare stock report in
the Sub stores.
Access Mode:
Output  Inventory Report  Spare Stock
 Click Output and Click Inventory and click Spare Stock
 Select the date, plant and status.
 Click Ok and Click Excel Button to Export Data to Excel File

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