Invitation for Expression of Interest (EoI)

from

Animal Welfare Organizations (AWOs)

to participate in

Animal Birth Control Program

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 DISCLAIMER

The information contained in this EOI document or provided to Applicant(s), whether

verbally or in documentary or any other form, by or on behalf of the Brihanmumbai
Municipal Corporation (B.M.C.), hereafter also referred as “The Authority “, or any of
its employees or advisors, is provided to Applicant(s) on the terms and conditions set
out in this EOI and such other terms and conditions subject to which such
information is provided.

This EOI includes statements, which reflect various assumptions and assessments
arrived at by the Brihanmumbai Municipal Corporation (B.M.C.) in relation to the
Project. Such assumptions, assessments and statements do not purport to contain
all the information that each Applicant may require. This EOI may not be appropriate
for all persons, and it is not possible for the Brihanmumbai Municipal (B.M.C.), its
employees or advisors to consider the investment objectives, financial situation and
particular needs of each party who reads or uses this EOI. The assumptions,
assessments, statements and information contained in this EOI may not be
complete, accurate, adequate or correct. Each Applicant should therefore, conduct
its own investigations and analysis and should check the accuracy, adequacy,
correctness, reliability and completeness of the assumptions, assessments,
statements and information contained in this EOI and obtain independent advice
from appropriate sources.

Information provided in this EOI to the Applicant(s) is on a wide range of matters,

some of which may depend upon interpretation of law. The information given is not
intended to be an exhaustive account of statutory requirements and should not be
regarded as a complete or authoritative statement of law. The Brihanmumbai
Municipal Corporation (B.M.C.) accepts no responsibility for the accuracy or
otherwise for any interpretation or opinion on law expressed here.

The Brihanmumbai Municipal Corporation (B.M.C.), its employees and advisors

make no representation or warranty and shall have no liability to any person,
including any Applicant, under any law, statute, rules or regulations or tort, principles
of restitution or unjust enrichment or otherwise for any loss, damages, cost or
expense which may arise from or be incurred or suffered on account of anything
contained in this EOI or otherwise, including the accuracy, adequacy, correctness,
completeness or reliability of the EOI and any assessment, assumption, statement or
information contained therein or deemed to form part of this EOI or arising in any
way with pre-qualification of Applicants for participation in the application process.
The Brihanmumbai Municipal Corporation (B.M.C.) also accepts no liability of any
nature whether resulting from negligence or otherwise howsoever caused arising
from reliance of any Applicant upon the statements contained in this EOI.

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The Brihanmumbai Municipal Corporation (B.M.C.) may, in its absolute discretion
but without being under any obligation to do so, update, amend or supplement the
information, assessment or assumptions contained in this EOI.

The issue of this EOI does not imply that the Brihanmumbai Municipal Corporation
(B.M.C.) is bound to select and short-list pre-qualified Applications for Evaluation
Stage or to appoint the selected Applicant, as the case may be, for the Project and
the Brihanmumbai Municipal Corporation (B.M.C.) reserves the right to reject all or
any of the Applications without assigning any reasons whatsoever.
The Applicant shall bear all its costs associated with or relating to the preparation
and submission of its Application including but not limited to preparation, copying,
postage, delivery fees, expenses associated with any demonstrations or
presentations which may be required by The Brihanmumbai Municipal Corporation
(B.M.C.) or any other costs incurred in connection with or relating to its Application.
All such costs and expenses will remain with the Applicant and the Brihanmumbai
Municipal Corporation (B.M.C.) shall not be liable in any manner whatsoever for the
same or for any other costs or other expenses incurred by an Applicant in
preparation or submission of the Application, regardless of the conduct or outcome
of the Application Process.

The information content in the EOI is selective and subject to updating, expansion,
revision and amendment.

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 CONTENTS
Sr. Section Page
No. No
1. Invitation to EoI
1.1 Brief Introduction 5
1.2 Objective of Expression of Interest 5
1.3 Scope of Work 6
1.4 Schedule of Events 6
1.5 Selection Method 6
1.6 Pre-Qualification Criteria 7
1.7 Evaluation Criteria 7-8
2. Instructions to Participants
2.1 Authorized Signatory 8
2.2 Submission of EoI 8
2.3 Documents to accompany EoI 9
2.4 Amendment to EoI 9
2.5 Preliminary examination for the applications 9-10
2.6 Evaluation 10
2.7 Rejection of EoI 10
2.8 Disclaimer 10
2.9 Terms and Conditions 10-11
3. Formats for Submission
FORM-I EoI Letter Pro-forma 12
FORM-II - Pre-Qualification Criteria 13

FORM-III Details of experience in Animal Birth Control 14

Activities & Information about projects completed / in hand in
Form-III
FORM IV – Details about Participants 15
FORM V - Affidavit or Self-declaration 16

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1. Invitation for Expression of Interest (EoI)
1.1 Brief Introduction
Animal Birth Control (ABC) program is implemented in B.M.C. since 1998 to
control the stray dog population. The program runs as per High Court order in Writ
Petition no.1596 of 1998 and Animal Birth Control Rules, 2023 under The Prevention of
Cruelty to Animals Act, 1960.
The objective of Expression of Interest (EoI) is to solicit proposals from the
interested participants for participation in a process for selection of Animal Welfare
Organisations (AWOs) for sterilization operations under Animal Birth Control program
for Dog Control Department of B.M.C.’s Veterinary Health Department beyond
September 2023. The Service Provider will be responsible for conducting sterilization
operations of stray dogs and their immunization against Rabies in Mumbai, as per
Animal Birth Control (Dogs) Rules, 2023.

1.2 Objective of Expression of Interest

This invitation of Expression of Interest (EoI) aims
1. To control growing dog population in the city of Mumbai, despite on-going efforts to
control the same.
2. To achieve the target of 70% dog sterilizations as per AWBI’s recommmendation.
3. To shortlist genuine organizations in the field of Animal Birth Control and Animal
Welfare.
This EoI document indicates the scope of work, qualifying requirements, forms
and procedure for submission of proposal for interested participants. Those
applications meeting Pre-Qualification Criteria shall only be evaluated and short listed
further. B.M.C. reserves the right to accept or reject any or all the offers at any stage of
the process without assigning any reason thereof and any claim / dispute on this
aspect will not be entertained. Interested participants may contact following persons for
more details during office hours from 10.00 AM to 06.00 PM (IST):

1. General Manager (Veterinary Health Dept & Deonar Abattoir),

Dr K. A. Pathan
Off Phn: 022 25563284 to 88 Ext: 301
Email: [email protected]

2. Senior Veterinary Officer,

Off. Phn: 022 25563284 to 88 Ext: 318

Address: Deonar Abattoir, Administrative Bldg. 1st Floor, Opp. Govandi Station,
Govandi (W) Mumbai – 400043

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1.3 Scope of Work
a) Sucessful participant will have to carry out de-worming, sterilization operations &
anti rabies vaccine for stray dogs as per Animal Birth Control Rules, 2023.
b) Successful participant conducting the programme of stray dog sterilization on BMC
land or their own place, they will be paid Rs. 1450/- per dog & Rs. 1650/- per dog
respectively if dogs are supplied and released by BMC and Rs.1650/- per dog &
Rs.1850/- per dog respectively if the dogs are caught and released by the
participant.
c) When catching is done by participant, the dogs will have to be released in the same
place from where they were picked up, as per Animal Birth Control Rules, 2023. In
such a case, B.M.C. shall not be responsible for any relocation done by the AWO.
d) For verification of sterilization operations : The sterilization operations of dogs
conducted by successful participant will be verified by B.M.C.’s organ inspection
committee by counting the organs (testes or uterus) vis-à-vis against number of
operated dogs, as mentioned in AWBI’s revised Animal Birth Control module.
e) Successful participant will carry out post-operative care of operated dogs for 5 - 7
days, as per Animal Birth Control Rules, 2023 and AWBI’s revised Animal Birth
Control module.
f) B.M.C. shall not be responsible for any complications whatsoever that arise in the
procedure of sterilization operation(s) and where the participant will be liable for any
litigation/compensation etc.
g) Maintaining appropriate registers for Animal Birth Control Program as directed by
B.M.C.
h) Any other directives issued by B.M.C. officials from time to time.

1.4 Schedule of Events

Submission of EoI On or before 11 / 12 / 2023

Opening of EoI On or after 13 / 12 / 2023
Declaration of Short listed Participants On or after 21 / 12 / 2023

1.5 Selection Method

Expression of Interest (EoI)
B.M.C. invites Expression of Interest (EoI) from Animal Welfare Organisations
(AWOs) for sterilization operations under Animal Birth Control program for Dog Control
Department of B.M.C.’s Veterinary Health Department beyond January 2024.The
interested parties shall submit the EoI along with the documents as mentioned in
clause 2.3.
Documentary Support for all the above, with copies of purchase orders & letter
of completion from hiring authority for the projects completed / in hand shall be
submitted.

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1.6 Pre-Qualification Criteria
All interested participants are hereby informed that only those who meet the following
pre-qualification criteria shall be considered for further evaluation based on criteria
mentioned in the clause 1.7.
1) AWOs should be registered with the Animal Welfare Board of India (AWBI) and
follow Animal Birth Control Rules, 2023.
2) No. of dog sterilizations the participant is ready to undertake annually and their
housing capacity.
3) Participant’s experience in dog sterilization surgeries. Minimum 1 year
experience is mandatory.
4) Submission of last 3 years audited financial reports.
5) The participant shall be a legal person / entity registered as a Company/ Firm /
Society / Institution under respective Acts in India or in the country of origin.
6) The participant shall not have been black-listed in India / the country of origin.
(Undertaking).
Every claim should be supported by authorized documents.

1.7 Evaluation Criteria

The participants who have met the Pre Qualification Criteria as above will be further
evaluated on the basis of the score obtained out of 100 as per the table below. The
technical evaluation committee for evaluating the EoI will comprise of following
members:-
i. Deputy Municipal Commissioner (Special), B.M.C.
ii. General Manager (Deonar Abattoir), B.M.C.
iii. Asst. General Manager – Animal Birth Control Program
iv. Senior Veterinary Officer, Dog Control Department
v. Member of State Animal Welfare Board – Animal Birth Control Program

Evaluation Criteria Maximum Score

Score Obtained
Experience in ABC (in years) 30
Total No. of ABC Operations Performed in last 10 Yrs 25
No. of ABC projects in hand / completed 15
Undertaking other projects along with Animal Birth Control Program 30

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In order to be short listed, participant will have to score minimum 50 marks*.
Sr. Criteria Total Marks: 100
No.
Range Max Score
Score Obtained
1. Experience in Animal Birth a) 1 to 3 Yrs 10
Control (in years)
b) 3yrs to 5 yrs 15
c) 5 yrs to 10 yrs 20
d) More than 10 Yrs 30
2. Total No. of Animal Birth a) 500 to 5000 10
Control Operations Performed
b) 5000 to 10000 15
in last 10 Yrs
c) 10000 to 50000 20
d) Above 50000 25
3. No. of Animal Birth Control a)1 to 2 10
projects in hand / completed
b) 3 or more 15
4. Undertaking other projects a) Mass anti-rabies vaccine 15
along with Animal Birth drive for dogs / Public
Control Program awareness about Rabies
b) 24 x 7 treatment services to 15
animals
c) Both of the above 30

2. Instructions to Participants
2.1 Authorized Signatory
The ‘Applicant’ mentioned in the EoI document shall mean the one who has
signed the EoI document forms. The applicant should be the duly Authorized
Representative, for which a certificate of authority should be submitted. All certificates
and documents (including any clarifications sought and any subsequent
correspondence) received hereby, shall, as far as possible, be furnished and signed by
the Authorized Representative.
Every sheet and all forms complete in all respects shall be signed and stamped
by the person duly authorized to sign on behalf of the participants. Any / all corrections
/ alterations made in the offer shall be duly authenticated by the signature of the
Authorized Signatory.

2.2 Submission of EoI

The Expression of Interest along with required documents shall be submitted online on
E-mail address [email protected] or at the Office of General Manager, Deonar
Abattoir citing subject as “Expression of Interest – from Animal Welfare Organizations
(AWOs) to participate in B.M.C.’s Animal Birth Control Program”
a) The Expression of Interests shall be received on or before / 09 / 2023.
b) B.M.C. reserves the right to reject any or all the EoIs without assigning any reasons
thereof.

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2.3 Documents to accompany EoI: The applications shall be complete with the following
documents:
1. Letter of Authorization.
2. Each page of the EoI document duly signed by the authorized person.
3. Expression of Interest in Form – I.
4. Pre-Qualification Criteria in Form-II
5. Details of experience in Animal Birth Control Activities & Information about
projects completed / in hand in Form-III
6. Details about participant in Form-IV.
7. Affidavit or Self declaration in Form –V.
8. Additional supporting documents in accordance with Evaluation Criteria
mentioned in Clause 1.7.
9. Any other information applicant likes to provide to substantiate their claims.
The entire EoI along with supporting documents shall be submitted through E-mail on
[email protected] or at the Office of General Manager, Deonar Abattoir.

2.4 Amendment to EoI

At any time prior to the last date for receipt of proposals, B.M.C. may for any
reason, whether at its own initiative or in response to a clarification requested by a
prospective participant, modify the EoI document by an amendment. In order to provide
prospective participants reasonable time in which to make the amendment in preparing
their proposals, B.M.C. may, at its discretion, extend the last date for the receipt of
proposals and/or make other changes in the requirements set out in the EoI.
The participant is required to visit the Announcements Section of B.M.C.
website for any changes or amendments in the invitation of EoI before submitting their
Expression of Interests.

2.5 Preliminary examination for the applications

a) B.M.C. shall examine the applications to determine whether they are complete,
whether the documents have been signed as indicated in this document,
whether all Forms as asked have been filled in properly, whether applications
are generally in order and all information as indicated under various clauses
have been furnished.
b) B.M.C. reserves the right to waive minor deviations in the proposal application if
they do not materially affect the capability of the participant to perform the
assignment.
c) Prior to detailed evaluation formalities, B.M.C. shall determine the substantial
responsiveness of each application to the Invitation documents. A substantially
responsive proposal is one, which conforms to all the terms and conditions of
the Invitation document without any material deviation. A material deviation is
one, which limits in any way responsibilities and liabilities of the participant or
any right of the employer as required in this document. B.M.C. may waive any
minor non-conformity in an application, which does not constitute material
deviation. Non-responsiveness shall run the risk of rejection.

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 d) The evaluation shall be carried out on the basis of data available in the
application documents received in the first instance. However, B.M.C. reserves
the right to call for such clarifications confined in scope to the contents of the
application, should such a clarification become necessary for proper judgment
in evaluation.

2.6 Evaluation
The procedure of evaluation of the applications is indicated below:
a) B.M.C. has specified the pre-qualification criteria (Clause 1.6) in the EoI
document. The applicant shall submit the proposals in the same sequence
indicating the pre-qualification criteria on each certificate.
b) Only the Participants, who meet the Pre Qualification Criteria, will be evaluated
for selection as per Evaluation Criteria mentioned in Clause 1.7.
c) Participants, who score at least 50 marks in the Evaluation, shall be considered
for short listing.

2.7 Rejection of EoI

The application is liable to be rejected if:
a) Not in prescribed forms and not containing all required details.
b) Received after the expiry of due date and time.
c) EoI not accompanied with supporting documents.

2.8 Disclaimer
B.M.C. shall not be responsible for any late receipt of applications for any reasons
whatsoever. Applications received late will not be considered.

2.9 Terms and Conditions

1. AWOs applying for the programme of stray dog sterilization and working on
BMC land will be paid Rs. 1450/- per dog if dogs are supplied and released by
BMC & Rs. 1650/- per dog if the dogs are caught and released by the AWO.
AWOs applying for the programme of stray dog sterilization and working on
their own / rented land will be paid Rs. 1650/- per dog if dogs are supplied and
released by BMC & Rs. 1850/- per dog if the dogs are caught and released by
the AWO.
2. AWO shall follow Animal Birth Control Rules, 2023 under Prevention of Cruelty
to Animals Act, 1960 and the Revised ABC Module published by AWBI.
3. It is mandatory for the AWO to acquire a Certificate of Project Recognition from
the Animal Welfare Board of India. Terms & Conditions regarding Project
Recognition will be as per Animal Birth Control Rules, 2023 under Prevention of
Cruelty to Animals Act, 1960.

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4. Minimum 100 stray dogs shall be sterilized per month (participants capable of
quoting maximum target will be given preference in selection. Dogs should be
released only after proper post operative care and Anti Rabies vaccinations.
5. The programme will be supervised by BMC officers. The participants shall
follow the BMC rules of supervision and produce the documents / reports
whenever asked by supervising officers. The reproductive organs removed from
male and female dogs will have to be preserved as specified in Animal Birth
Control Rules, 2023 for verification of sterilization surgeries, by organ inspection
committee.
6. The process of catching, transportation, drop at ABC centre, sterilization,
vaccination against Rabies and subsequent release after complete recovery
shall be done through a mobile application as directed by BMC’s Veterinary
Health Department.
7. No water bills, electricity bills or any taxes shall be payable by BMC, if place of
work is owned / rented by the AWO.
8. A contract agreement will be made between successful participant and BMC. It
should be registered with Registrar along with Stamp Duty & Registration fee.
9. Submission of last 3 years audited financial reports along with statement of
accounts & balance sheet is mandatory.
10. The participant(s) shall have atleast 1 year experience in the field of Dog
Sterilization activities.
11. Municipal Commissioner will be at liberty to discontinue the agreement if AWO
fails to achieve the target agreed by them, continuously for 3 months and the
AWO will not approach to the Court or file any litigation against the BMC.
12. Security deposit payable by participant to BMC is Rs.25,000/- .
13. EMD payable by participant to BMC is Rs.10,000/- .
14. In case of any dispute, the decision of Municipal Commissioner will be final.
15. General contract conditions will be applicable.

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 3. Formats for Submission

FORM I
Expression of Interest Proforma
To,
Hon. Municipal Commissioner
B.M.C., Mumbai, INDIA.

Sub: Expression of Interest – from Animal Welfare Organizations (AWOs) to

participate in B.M.C.’s Animal Birth Control Program.
Sir,
The undersigned having read and examined in detail all the EoI documents pertaining
to your assignment; do hereby express the interest to do the work as specified in the scope of
work.
Sr. No Description Response
1. Name of the Participant
2. Address
3. Name, designation & address of the person to
whom all references shall be made
4. Telephone (with STD/ ISD code)
5. Mobile No. of the contact person
6. E‐mail of the contact person
7. Fax No. (with STD / ISD code)

I/We have enclosed the following documents:

1. Letter of Authorization.
2. Form I, submitted on the organization’s letter head, duly sealed and signed by the
authorized person.
3. Pre-qualification eligibility criteria Form -II.
4. Details of experience in Animal Birth Control Activities & Information about projects
completed / in hand in Form-III
5. Details about applicant in Form-IV
6. Affidavit or Self declaration in Form –V
7. Self Attested copies of Supporting Documents
I/ We hereby declare that my/ our EoI is made in good faith and the information contained is
true and correct to the best of my/ our knowledge and belief.
Thanking you,

Yours faithfully,

(Signature of the Applicant)

Name:
Designation:
Seal:
Date: ______________ Place __________

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 FORM II
Pre-Qualification Criteria
Sr. Condition Remarks
No.
1 AWOs AWBI recognition status
2 Details of Veterinarians MSVC/VCI registration
3 AWOs registration status with Charity
Commissioner in Maharashtra State
4 Years of Experience in Animal Birth Control
Program
5 Particulars of the place to perform Animal Birth
Control activities
6 Capacity of the participating agency to
undertake dog sterilization on a monthly basis
7 The participant shall not have been black listed
in India / country of Origin (Undertaking)
8 Whether participant is a Government Veterinary
Institute within Mumbai limits

Signature of the Applicant

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 FORM-III
DETAILS OF EXPERIENCE IN ANIMAL BIRTH CONTROL

Details of experience in Animal Birth Control Activities &

Information about projects completed / in hand
Sr. Name of Postal & E-mail Description of No. of Dog Date of Date of
No. hiring Address of the the work sterilizations start Of Completion
authority hiring authority conducted the work
1.

2.

3.

4.

Signature of Applicant
Note:-
Please also note that the copies of work orders and satisfactory completion certificate from
the hiring authority shall be required to be submitted in support of its claim.

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 FORM IV
Details about Participant

Name of Animal Welfare Organization

Work Experience

Office Address

Work Place Address

Address of the Registered Office in India

Other Relevant Information

Mandatory Supporting Documents attached:

 Certificate of Incorporation under Public
Trust Act with Charity Commissioner in
Maharashtra state
 Recognition of AWBI
 MSVC/VCI registration certificates of Vet(s)

Signature of Applicant

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 FORM - V
AFFIDAVIT or SELF-DECLARATION
Ref: Expression of Interest – from Animal Welfare Organizations (AWOs) to participate in
B.M.C.’s Animal Birth Control Program
Participant shall be excluded from participation in the selection procedure if the
participants
1. are bankrupt or being wound up, are having their affairs administered by the courts, have
entered into an arrangement with creditors, have suspended business activities, are the
subject of proceedings concerning those matter, or are in any analogous situation arising
from a similar procedure provided for in national legislation or regulations;
2. have been convicted for an offence concerning their professional conduct by judgment,
which has the force of res judicata;
3. have been guilty of grave professional misconduct proven by any means, which the
contracting authority can justify;
4. have not fulfilled obligations in respect of payment of social security contribution or the
payment of taxes in accordance with the legal provisions of the country in which they are
established or with those of the country of the contracting authority or those of the country
where the contract is performed;
5. have been the subject of a judgment, which has the force of res judicata for fraud,
corruption, and involvement in a criminal organization or any other illegal activity
detrimental to the communities’ financial interests;
6. Following another procurement procedure or grant award procedure financed by the
community budget, they have been declared to be in serious breach of contract for failure
to comply with their contractual obligations.
In response to your call for expression of interest, I / We hereby declare that:
1. I am / we are not in any of the situations excluding me/us from participation.
2. I / we agree to abide by the highest ethical standards in the profession and, in particular,
have no potential conflict of interest;
3. I / we will inform the Authority immediately if there is any change in the above
circumstances at any stage during the EoI procedure or during the implementation of the
project;
4. I / we fully recognize and accept that any inaccurate or incomplete information deliberately
provided in this EoI may result in my/our rejection.

(Signature of the Applicant or Authorized Representative of organization with stamp/seal)

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