Microsoft®

Word
Office 365 Essentials
Free Cheat Sheets
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An Office 365 Program Screen Keyboard Shortcuts

General
File Name User Icon
Open a file ........................... Ctrl + O
Search Field
Quick Access Toolbar Create a new file .................. Ctrl + N
Save a file ............................ Ctrl + S
Print a file............................. Ctrl + P
Close a file ........................... Ctrl + W
Ribbon
Help ..................................... F1
Tell Me / Search field ........... Alt + Q
File tab................................. Alt + F
Home tab............................. Alt + H
Insert tab ............................. Alt + N
Review tab ........................... Alt + R
View tab .............................. Alt + W
Show or hide the ribbon ....... Ctrl + F1

Navigation
Move the text cursor ............ , , , →
Up one screen or slide ......... Page Up
Down one screen or slide..... Page Down
Beginning of a line ............... Home
Status Bar Zoom Slider End of a line ......................... End

Office Fundamentals Editing Editing

Create a Blank File: Click the File tab, select New, Select Text: Click and drag across the text you Cut ...................................... Ctrl + X
and click the Blank template; or, press Ctrl + N. want to select; or, click at the beginning of a text Copy.................................... Ctrl + C
block, hold down the Shift key, and click at the
Create a File from a Template: Click the File tab, end of a text block. Paste ................................... Ctrl + V
select New, search for a template category or Undo ................................... Ctrl + Z
select a search suggestion, select a template, then Edit Text: Select the text you want to replace and
Redo.................................... Ctrl + Y
click Create. type new text.
Find ..................................... Ctrl + F
Open a File: Click the File tab and select Open, or Cut, Copy and Paste: Select the text or object you
Replace ............................... Ctrl + H
press Ctrl + O. Select a location with a file you want to cut or copy and click the Cut or Copy
want, then select a file and click Open. button on the Home tab. Click where you want to Select all .............................. Ctrl + A
paste, and click the Paste button. Check spelling ..................... F7
Save a File: Click the Save button on the Quick
Access Toolbar, or press Ctrl + S. If it’s the first Add a Comment: Select the text or object you want Open thesaurus ................... Shift + F7
time you’re saving the file, choose a location to comment on, click the Review tab, then click Insert hyperlink .................... Ctrl + K
where you want to save the file, give it a name, the New Comment button. Type a comment, Group selected objects ........ Ctrl + G
and then click Save. then click outside of the comment bubble.
Duplicate an object .............. Ctrl + D
Save a Copy of a File: Click the File tab, then Formatting Text Repeat the last command .... F4
select Save As or Save a Copy. Choose a
location where you want to save the file, give it a Change the Font: Select the text you want to Formatting
name, and then click Save. change, click the Font menu arrow, and select a
font. Bold ..................................... Ctrl + B
Print: Click the File tab, select Print, view the print
preview, set up your print settings, and then click Italics ................................... Ctrl + I
Change the Font Size: Select the text you want to
Print. change, click the Font Size menu arrow, and Underline ............................. Ctrl + U
select a font size. Align Left ............................. Ctrl + L
Get Help: Click the Help tab on the ribbon, then
click the Help button to open the Help pane. Align Center......................... Ctrl + E
Apply Bold, Italic, or an Underline: Click the
Search for a topic in the Search field, then select a Bold , Italic , or Underline button in the Font Align Right ........................... Ctrl + R
topic from the results. group on the Home tab. Display the Font dialog box .. Ctrl + Shift +
F

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The Word Program Screen Keyboard Shortcuts
Formatting
Align justified........................ Ctrl + J
Indent a paragraph .............. Ctrl + M
Remove an indent ................ Ctrl + Shift +
M
Create a hanging indent ....... Ctrl + T
Remove a hanging indent..... Ctrl + Shift +
T
Rulers
Increase font size ................. Ctrl + Shift +
Numbe
>
Decrease font size ............... Ctrl + Shift +
<
Increase font size 1pt ........... Ctrl + ]
Decrease font size 1pt ......... Ctrl + [
Copy formatting ................... Ctrl + Shift +
C
Paste formatting................... Ctrl + Shift +
V
Remove formatting............... Ctrl + Q
Page Number Document Apply single line spacing ...... Ctrl + 1
Views
Apply double line spacing .... Ctrl + 2
Apply 1.5-line spacing .......... Ctrl + 5
Word Fundamentals Show/hide formatting
marks .................................. Ctrl + Shift + *
Change Line Spacing: Select the paragraph you Add a Row or Column: Click in a cell next to where
want to adjust, click the Line Spacing button, you want to add a row or column. Click the Table Styles
and select a spacing option. Tools Layout tab, then click Insert Above ,
Insert Below , Insert Left , or Insert Right Apply Normal style ............... Ctrl + Shift +
Change Paragraph Spacing: Click the Paragraph , depending on where you want the row or N
group’s dialog box launcher , change the values column to be added.
in the Before or After spacing fields, and click Apply Heading 1 style .......... Ctrl + Alt + 1
OK. Delete a Row or Column: Click in a cell in the row Apply Heading 2 style .......... Ctrl + Alt + 2
or column you want to delete, click the Table Tools Apply Heading 3 style .......... Ctrl + Alt + 3
Indent Paragraphs: Click anywhere in the Layout tab, click the Delete button, then select
paragraph you want to indent and click the Toggle the Styles pane......... Ctrl + Alt +
Delete Row or Delete Column .
Increase Indent or Decrease Indent button Shift + S
on the Home tab. Position an Object on the Page: Select an object,
click the Format tab, click the Position button, Cursor Navigation
Set Custom Indents: Click anywhere in the and select a position.
paragraph you want to indent and click the One word to the left ............. Ctrl + 
Paragraph group’s dialog box launcher . Adjust Wrap Text Around an Object: Select an object, One word to the right ........... Ctrl + →
the values in the Left and Right fields, then click click the Format tab, click the Wrap Text
Up one paragraph ................ Ctrl + 
OK. button, and select a text wrapping style.
Down one paragraph ........... Ctrl + 
Choose a Margin Size: Click the Layout tab, click Apply a Style: Place the text cursor in a paragraph Beginning of the document .. Ctrl + Home
the Margins button, and select a common and select a style from the Styles gallery on the
margin setting. Or, click and drag the Adjust Left, Home tab. Click the gallery’s End of the document ............ Ctrl + End
Adjust Right, Adjust Top, or Adjust Bottom line More button to see additional styles. Top of the next page ............ Ctrl + Page
on the Ruler. Down
Display the Styles Pane: Click the dialog box Top of previous page ........... Ctrl + Page
Use a Header or Footer: Click the Insert tab, click launcher in the Styles group on the Home tab. Up
either the Header or Footer button, and
select an option. Change Style Sets: Click the Design tab, click the
Style Set gallery’s More button, then select a Insert Special Characters
Add Page Numbers: Click the Insert tab, click the style set.
Line break ............................ Shift + Enter
Page Number button, select a part of the page,
and select a page number style. Use Outline View: Click the View tab and click the Page break .......................... Ctrl + Enter
Outline button. Click the Close Outline View Column break ...................... Ctrl + Shift +
Insert Page Breaks: Place your cursor where you button to return to the previous view. Enter
want to start a new page, click the Insert tab, and
Demote or Promote Items: While in Outline view, Copyright (©) ...................... Ctrl + Alt + C
click the Page Break button.
click the item you want to demote or promote and Registered trademark ®....... Ctrl + Alt + R
Insert a Table: Click the Insert tab, click the click the Demote or Promote button (or the Trademark ™ ....................... Ctrl + Alt + T
Table button, and select the number of rows Demote to Body Text or Promote to
and columns that you want. Heading 1 button). Ellipsis (…)........................... Ctrl + Alt + .

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The Excel Program Screen Keyboard Shortcuts
Move between cells.............. , , , → Navigating a Spreadsheet
Select entire row .................. ShiftFormula
+ SpaceBar Columns
Box Move between cells ............. , , , →
Select entire column............. Ctrl + Space
Select entire row .................. Shift +
Hide selected rows ............... Ctrl + 9 Space
Hide selected columns ......... Ctrl + 0 Select entire column ............ Ctrl + Space
Next worksheet .................... Ctrl + Page Down Hide selected rows .............. Ctrl + 9
Previous worksheet .............. Ctrl + Page Up Hide selected columns ......... Ctrl + 0
Name
Box
Functions and Formulas Next worksheet .................... Ctrl + Page
Down
Insert a function ................... Shift + F3 Previous worksheet .............. Ctrl + Page
Edit the active cell ................ F2 Up
Active Cell
Switch between cell values
and formulas ........................ Ctrl + `
Functions and Formulas
Rows
Expand or collapse the Insert a function ................... Shift + F3
formula bar .......................... Ctrl + Shift + U Edit the active cell ................ F2
Calculate all worksheets ....... F9 Switch between cell values
Calculate active worksheet... Shift + F9 and formulas ........................ Ctrl + `
Expand or collapse the
formula bar .......................... Ctrl + Shift + U
Worksheet Tab Calculate all worksheets ...... F9
Calculate active worksheet .. Shift + F9

Excel Fundamentals
Select a Cell: Click a cell or use the keyboard Delete Cells: Select the cell(s) you want to Enter a Formula: Select the cell where you want
arrow keys to select it. delete, click the Delete button menu arrow to insert the formula. Type = and enter the
on the Home tab, select Delete Cells, select formula using values, cell references, operators,
Select a Cell Range: Click and drag to select a how you want to move cells to fill the deleted and functions. Press Enter.
range of cells. Or, press and hold down the area, then click OK.
Shift key while using the arrow keys to move Complete a Series Using AutoFill: Select the
the selection to the last cell of the range. Delete a Column or Row: Select the row or cells that define the pattern, i.e. a series of
column heading(s) you want to remove. Right- months or years. Click and drag the fill handle to
Select an Entire Worksheet: Click the Select click and select Delete from the contextual adjacent blank cells to complete the series.
All button where the column and row menu, or click the Delete button in the Cells
headings meet. group on the Home tab. SUM Function: Click the cell where you want to
insert the total and click the Sum button in
Select Non-Adjacent Cells: Click the first cell or Adjust Column Width or Row Height: Click and the Editing group on the Home tab. Enter the
cell range, hold down the Ctrl key, and select drag the right border of the column header or cells you want to total, and press Enter.
any non-adjacent cell or cell range. the bottom border of the row header. Double-
click the border to AutoFit the column or row AVERAGE Function: Click the cell where you
Edit Cell Data: Select a cell and click in the according to its contents. want to insert the average, click the Sum
Formula Bar or double-click the cell. Edit the button’s menu arrow, and select Average.
cell’s contents and press Enter. Set a Fixed Column Width or Row Height: Select Enter the cells you want to average, and press
a cell in the column or row you want to adjust, Enter.
Clear Cell Data: Select the cell(s) and press the click the Format button on the Home tab,
Delete key. Or, click the Clear button on the select Column Width or Row Height, enter a Format Numbers and Dates: Select the cell(s)
Home tab and select Clear Contents. column width or row height value, then click with the numbers or dates you want to format,
OK. click the Number Format menu arrow on the
Insert Cells: Select the cell(s) where you want to Home tab, and select a number or date format.
insert cell(s), click the Insert button menu Freeze Panes: Select a cell in the row below and
arrow on the Home tab, select Insert Cells, the column to the right of where you want to Insert a New Worksheet: Click the Insert
select how you want to move existing cells, then freeze the window, click the View tab on the Worksheet button next to the sheet tabs
click OK. ribbon, click the Freeze Panes button in the below the active sheet. Or, press Shift + F11.
Window group, and select Freeze Panes.
Insert a Column or Row: Right-click to the right Rename a Worksheet: Double-click the sheet
of the column or below the row you want to Freeze the First Row or Column: Click the View tab, enter a new name for the worksheet, and
insert. Select Insert in the menu, or click the tab on the ribbon, click the Freeze Panes press Enter.
Insert button on the Home tab. button in the Window group, and select Freeze
Top Row or Freeze First Column. Change a Worksheet’s Tab Color: Right-click
Move or Copy Cells Using Drag and Drop: the sheet tab, select Tab Color, and choose
Select the cell(s) you want to move or copy, Unfreeze Panes: Click the View tab on the the color you want to apply.
position the pointer over any border of the ribbon, click the Freeze Panes button in the
selected cell(s), then drag to the destination Window group, and select Unfreeze Panes. Delete a Worksheet: Right-click the sheet tab
cells. To copy, hold down the Ctrl key before and select Delete from the menu.
starting to drag.

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The PowerPoint Program Screen Keyboard Shortcuts
Move between cells , , , → Present a Slide Show
Select entire row Shift + Space
Begin slide show .................. F5
Select entire column Ctrl + Space
Resume slide show .............. Shift + F5
Hide selected rows Ctrl + 9
Start in Presenter View......... Alt + F5
Hide selected columns Ctrl + 0
End slide show ..................... Esc
Next worksheet Ctrl + Page Down
Go to next slide .................... Enter, N,
Previous worksheet Ctrl + Page Up
Spacebar, or
→
Functions
Selected and Formulas
Slide Go to previous slide ............. Backspace,
Insert a function Shift + F3 P, or 
Edit the active cellF2 Go to first slide ..................... Home
Thumbnails
Switch between cell values Active Go to last slide ..................... End
Pane Slide
and formulas Ctrl + ` Jump to slide ....................... [Slide #] +
Expand or collapse the Enter
formula bar Ctrl + Shift + U Hide pointer and navigation . Ctrl + H
Calculate all worksheets F9 Blank black slide .................. B
Calculate active worksheet Shift + F9 Black white slide .................. W
Notes
Pane Start laser pointer ................ Ctrl + L
Change arrow to pen ........... Ctrl + P
Change pen to arrow ........... Ctrl + A
Slide Number

PowerPoint Fundamentals
Insert a New Slide: Click the Home tab and Apply Picture Adjustments: Select a picture, Flip an Object: Select an object, click the
click the New Slide button in the Slides then click the Picture Format tab on the Shape (or Picture) Format tab on the ribbon,
group, or press Ctrl + M. ribbon. In the Adjust group, click the click the Rotate button, and select Flip
Corrections , Color , and/or Artistic Vertical or Flip Horizontal .
Change the Slide Layout: Click the Home tab, Effects button and select an adjustment from
click the Layout button in the Slides group, the menu. Apply a Slide Transition: Select the slide(s)
and select a layout. where you want to add a transition. Click the
Apply a Picture Style: Select a picture, then click Transitions tab on the ribbon and click the
Insert a Text Box: Click the Insert tab on the the Picture Format tab on the ribbon. Select a More button in the Transition to This Slide
ribbon and click the Text Box button. The style in the Picture Styles gallery. group. Select the transition you want to use.
cursor changes to a crosshair; click and drag to
place the text box on the slide. Crop a Picture: Select the picture you want to Modify a Transition: Click the Transitions tab
crop. Click the Picture Format tab on the on the ribbon and click the Effect Options
Hide or Unhide a Slide: Select a slide in the ribbon and click the Crop button. Click and button. Select an effect option in the menu.
Thumbnails pane in Normal view. Click the drag the crop handles to remove any unwanted
Slide Show tab on the ribbon and click the areas, then click the Crop button again. Apply a Transition to All Slides: While viewing a
Hide Slide button in the Set Up group to slide with a transition, click the Apply to All
toggle the slide visibility. Insert a Shape: Click the Insert tab on the button on the Transitions tab.
ribbon and click the Shapes button. Select
Delete a Slide: Select a slide in the Thumbnails the shape you want to use in the menu. Click Apply an Animation: Select the text or object
pane (or in Slide Sorter view) and press the and drag to place the shape on the slide. you want to animate and click the Animations
Delete key, or right-click a slide in the tab on the ribbon. Click the Animation
Thumbnails pane (or in Slide Sorter view) and Change a Shape: Select a shape, click the Styles button and select the animation you
select Delete. Shape Format tab on the ribbon, click the Edit want to use. Click the Add Animation button
Shape button, and select Change Shape. to add additional animations to the same object.
Add Slide Notes: Click the View tab on the Select a new shape from the menu.
ribbon and click the Notes button in the Show Start a Slide Show: Click the Slide Show tab on
group to turn on the Notes pane. Enter a slide Move an Object Forward or Backward: Select the ribbon and click either the From
note to use during the presentation or for slide an object, click the Shape (or Picture) Format Beginning or From Current Slide
handouts. tab on the ribbon, and click Bring Forward button. Or, click the Slide Show button on
or Send Backward . the status bar, or press F5.
Apply a Presentation Theme: Click the Design
tab on the ribbon. Click the More button in Move an Object to the Front or Back: Select an End a Slide Show: While presenting a slide
the Themes group and select a theme. object, click the Shape (or Picture) Format tab show, click the Options button in the toolbar
on the ribbon, click either the Bring Forward at the bottom left and select End Show. Or,
Modify Theme Elements: Click the Design tab, or Send Backward button menu arrow and press the Esc key.
then, in the Variants group, click Colors , select Bring to Front or Send to Back .
Fonts , or Effects to expand the menu and Advance to the Next Slide: Click the Next
select a new style that coordinates with the Rotate an Object: Select an object, then click Slide button, press the Spacebar, click the
current theme. and drag it’s rotate handle to rotate it. right mouse button, or press the Page Down
key.

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