I.

Write the function/use of-

1. MS Excel
Specifically, you can use Excel to track data, build models for analyzing data, write formulas to
perform calculations on that data, pivot the data in numerous ways, and present data in a
variety of professional looking charts.
2. Ribbon
Ribbon is a great way to help understand the changes between Microsoft 2003 to Microsoft
2010. The ribbon holds all of the information in previous versions of Microsoft Office in a more
visual stream line manner through a series of tabs that include an immense variety of program
features.
3. Home Tab
This is the most used tab; it incorporates-all text and cell formatting features such as font and
paragraph changes. The Home Tab also includes basic spreadsheet formatting elements such
as text wrap, merging cells and cell style.
4. Insert Tab
Insert Tab allows you to insert a variety of into a document from pictures, clip art and headers
and footers.
5. Page Layout Tab
This tab has commands to adjust page such as margins, orientation and themes.
6. Formula Tab
This tab has commands to use when creating Formulas This tab holds an immense function
library which can assist when creating any formula or function in your spreadsheet.
7. Data Tab
This tab allows you to modify worksheets with large amounts of data by sorting and filtering as
well as analyzing and grouping data.
8. Review Tab
This tab allows you to correct spelling and grammar issues as well as set up security protections
It also provides the track changes and notes feature providing the ability to make notes and
changes in someone's document.
9. View Tab
This tab allows you to change the view of your document including freezing or splitting panes,
viewing gridlines and hide cells.
10. Move/Copy/Paste
When you move or copy a cell, Excel moves or copies the entire their resulting values, cell
formals, and comments.
11. Merge Cells
When you merge two or more adjacent horizontal or vertical cells, the cells become one larger
cell, that is displayed across multiple columns or rows. When you merge multiple cells, the
contents of only one cell appear in the merged cell.
12. Wrap Text
You can display multiple lines of text inside a cell by wrapping the text. Wrapping text in a cell
does not affect other cells.
 13. Format Numbers
After you type numbers in a cell, you can change the format in which they are displayed to
ensure the numbers in your spreadsheet are displayed as you intended.
14. Cell Borders
By using predefined border styles, you can quickly add a border around cells or ranges of cells.
If predefined cell borders do not meet your needs, you can create a custom border.
15. Cell Styles
You can create a cell style that includes a custom border, colors and accounting formatting.
16. Formulas
Formulas are equations that perform calculations on values in your worksheet.
17. Function
Function is a prewritten formula that takes a value, performs an operation and returns a value.
18. Cell Reference
You can refer to data in worksheet cells by including cell references in the formula.
19. Constants
These are numbers you can enter directly into the formula.
20. Operators
Operators are the symbols that are used to specify the type of calculation that you want the
formula to perform.
21. Auto Sum
To summarize values quickly, you can also use AutoSum.
22. Delete a Formula
When you delete a formula, the resulting value of the formula is also deleted.
23. Charts
Charts are used to display series of numeric data in a graphical format to make it easier to
understand large quantities of data and the relationship between different series of data.
24. Data Label
A data label provides additional information about a data marker that you can use to identify
the details of a data point in a data series.
25. Chart or Axis Title
A chart and axis title are descriptive text that for the axis or chart.
II. Define-
1. Excel
Excel is a spreadsheet program in the Microsoft Office system. Excel is used to create and
format workbooks la collection of spreadsheets) in order to analyze data and make more
informed business decisions.
2. Home Tab
This is the most used tab; it incorporates-all text and cell formatting features such as font and
paragraph changes. The Home Tab also includes basic spreadsheet formatting elements such
as text wrap, merging cells and cell style.
3. Insert Tab
 Insert Tab allows you to insert a variety of into a document from pictures, clip art and headers
and footers.
4. Page Layout Tab
This tab has commands to adjust page such as margins, orientation and themes.
5. Formula Tab
This tab has commands to use when creating Formulas This tab holds an immense function
library which can assist when creating any formula or function in your spreadsheet.
6. Data Tab
This tab allows you to modify worksheets with large amounts of data by sorting and filtering as
well as analyzing and grouping data.
7. Review Tab
This tab allows you to correct spelling and grammar issues as well as set up security protections
It also provides the track changes and notes feature providing the ability to make notes and
changes in someone's document.
8. View Tab
This tab allows you to change the view of your document including freezing or splitting panes,
viewing gridlines and hide cells.
9. Formulas
Formulas are equations that perform calculations on values in your worksheet. It always starts
with an equal sign. (=)
10. Function
Function is a prewritten formula that takes a value, performs an operation and returns a value.
11. Chart Area
Function is a prewritten formula that takes a value, performs an operation and returns a value.
12. Plot Area
The plot area is the area of the chart bounded by the axes.
13. Data Points
The data points are individual values plotted in a chart represented by bars, columns, lines,
arpies.
14. Horizontal And Vertical Axis
The horizontal (category) and vertical (value) axis is the place along which the data is plotted in
the chart.
15. Legend
The legend identifies the patterns or colors that are assigned to the data series or categories in
the chart.
16. Chart And Axis Title
A chart and axis title are descriptive text that for the axis or chart.
17. Data Label
A data label provides additional information about a data marker that you can use to identify
the details of a data point in a data series.
III. Write the steps for-
1. Opening Excel if you have its shortcut on desktop
 Double click the icon and Excel will open
2. Opening Excel
Click on the Start button. Highlight Programs. Highlight Microsoft Office. Click on Microsoft
Excel 2010.
3. Creating a New Workbook
Click the File tab and then click New. Under Available Templates, double click Blank Workbook
or Click Create.
4. To apply a template you have recently used
On the File tab, click New. Under Available Templates, To reuse a template that you've recently
used, click Recent Templates, click the template that you want, and then click Create.
5. To apply a template you have installed
On the File tab, click New. Under Available Templates, To use your own template that you
already have installed, click My Templates, select the template that you want, and then click OK.
6. To download a template from Office.com
On the File tab, click New. Under Available Templates, To find a template on Office.com, under
Office.com Templates, click a template category, select the template that you want, and then
click Download to download the template from Office.com to your computer.
7. Entering data in a worksheet
Click the cell where you want to enter data. Type the data in the cell.
Press Enter or Tab to move to the next cell.
8. To Select a single cell
Click the cell, or press the arrow keys to move to the cell.
9. To Select a range of cells
Click the first cell in the range, and then drag to the last cell,, or hold down SHIFT while you
press the arrow keys to extend the selection.
10. To select a Large Range of Cells
Click the first cell in the range, and then hold down SHIFT A large range of cells while you click
the last cell in the range. You can scroll to make the last cell visible.
11. To select all cells on a worksheet
Click the Select All button or press CTRL+A
12. To Select Non adjacent cells or cell ranges
Select the first cell or range of cells, and then hold down CTRL while you select the other cells
or ranges.
13. To Select An entire row or column
Click the row or column heading.
14. To Select Adjacent Rows or Columns
Drag across the row or column headings. Or select the first row or column; then hold down
SHIFT while you select the last row or column.
15. To Select Non adjacent Rows or Column
Click the column or row heading of the first row or column in your selection; then hold down
CTRL while you click the column or row headings of other rows or columns that you want to
add to the selection.
16. To Select Cells to the last used cell on the worksheet
Select the first cell, and then press CTRL+SHIFT+END to extend the selection of cells to the last
used cell on the worksheet (lower-right corner),
17. To Select Cells to the beginning of the worksheet
Select the first cell, and then press CTRL+SHIFT+ HOME to extend the selection of cells to the
beginning of the worksheet.
18. To cancel a selection of cells
To cancel a selection of cells, click any cell on the worksheet. This is not applicable to cells with
formulas in it.
19. Cut, Copy and paste data
Use the Cut, Copy, and Paste commands in Microsoft Office Excel to move or copy entire cells
or their contents.
20. Move cells
Select the cells that you want to move or copy. On the Home tab, in the Clipboard group, to
move cells, click Cut. Click in the center of the cell you would like to Paste the information to.
On the Home tab, in the Clipboard group, click Paste.
21. Copy Cells
Select the cells that you want to move or copy. On the Home tab, in the Clipboard group, to
copy cells, click Copy. Click in the center of the cell you would like to Paste the information to.
On the Home tab, in the Clipboard group, click Paste.
22. Move/ Copy cells with mouse
Select the cells or a range of cells that you want to move or copy.
To move a cell or range of cells, point to the border of the selection. When the pointer
becomes a move pointer , drag the cell or range of cells to another location.
23. Set Column Width or Set Row Height
Select the column(s) or row(s) that you want to change. On the Home tab, in the Cells group,
click Format. Under Cell Size, click Column Width or Row Height. A Column Width or Row
Height box will appear. In the Column Width or Row Height box, type the value that you want
your column or row to be
24. Automatically Fit Column/Row Contents
Click the Select All button. Double-click any boundary between two column/row headings. All
Columns/Rows in the entire worksheet will be changed to the new size.
25. To change width of one column with mouse
Place you cursor on the line between two rows or columns.
A symbol that looks like a lower case t with arrows on the horizontal line will. Drag the
boundary on the right side of the column/row heading until the row is of the width that you
want.
26. To change width of multiple column with mouse
Select the columns/rows that you want to change. Drag boundary to the right of a selected
column/row heading. All selected columns/rows will become of a different size.
27. To change the width of column to fit the content with mouse.
 Select the column(s) or row(s) that you want to change. Double-click the boundary to the right
of a selected column/row heading. The Column/Row will automatically be sized to the
length/height of the longest/tallest text.
28. Merge and Center Cells
Select two or more adjacent cells that you want to merge. On the Home tab, in the Alignment
group, click Merge and Center. The cells will be merged in a row or column, and the cell
contents will be centered in the merged cell.
29. Merge Cells
To merge cells only, click the arrow next to Merge and Center, and then click Merge Across or
Merge Cells
30. Split Cells
Select the merged cell you want to split. To split the merged cell, click Merge and Center. The
cells will split and the contents of the merged cell will appear in the upper-left cell of the range
of split cells.
31. Automatically Fit Data
Select the cell that contains the formula that you want to be brought to other cells. Move your
curser to the small black square in the lower-right corner of a selected cell also known as the fill
handle. Your pointer will change to a small black cross. Click and hold your mouse then drag
the fill handle across the cells, horizontally to the right or vertically down, that you want to fill.
The cells you want to be filled will have a gray looking border around them. Once you fill all of
the cells, let go off your mouse and your cells will be populated
32. Wrap Text
Click the cell in which you want to wrap the text. On the Home tab, in the Alignment group,
click Wrap Text. The text in your cell will be wrapped.
33. If you are unable to format numbers the way you like
If you are unable to format numbers in the way you would like, you can click on the More
Number Formats at the bottom of the Number Format drop down list. In the Category list, click
the format that you want to use, and then adjust settings to the right of the Format Cells dialog
box. For example, if you're using the Currency format, you can select a different currency
symbol, show more or fewer decimal places, or change the way negative numbers are
displayed.
34. Format Numbers
Click the cell(s) that contains the numbers that you want to format. On the Home tab, in the
Number group, click the arrow next to the Number Format box, and then click the format that
you want.
35. Apply Cell Borders
On a worksheet, select the cell or range of cells that you want to add a border to, change the
border style on, or remove a border from. Go to the Home tab, in the Font group. Click the
arrow next to Borders. Click on the border style you would like. The border will be applied to
the cell or cell range.
36. To Apply Custom Cell Border Style
 Cell borders that you apply appear on printed pages. you do not use cell borders but want
worksheet gridline borders for all cells to be visible on printed pages, you can display the
gridlines
37. Remove Cell Borders
Go to the Home tab, in the Font group.Click the arrow next to Borders. Click No Border
38. Create Cell Styles
On the Home tab, in the Styles group, click Cell Styles. Select the different cell style option you
would like to be applied to your spreadsheet.
39. Apply Cell Fill
Select the cells that you want to apply or remove a fill color from. Go to the Home tab, in the
Font group and select one of the following options:
 To fill cells with a solid color, click the arrow next to Fill Color, under Theme Colors or
Standard Colors, click the color that you want.
 To fill cells with a custom color, click the arrow next to Fill Color, click More Colors, and
then in the Colors dialog box select the color that you want.
 To apply the most recently selected color, click Fill Color.
40. Remove Cell Fill
Select the cells that contain a fill color or fill pattern. On the Home tab, in the Font group, click
the arrow next to Fill Color, and then click No Fill.
41. Apply Text Color
Select the cell, range of cells, text, or characters that you want to format with a different text
color. On the Home tab, in the Font group, select one of the following options:
 To apply the most recently selected text color, click Font Color.
 To change the text color, click the arrow next to Font Color, and then under Theme
Colors or Standard Colors, click the color that you want to use.
42. Bold Underline Italics Text
Select the cell, range of cells, or text. Step-2 Go to the Home tab, in the Font group.
Click on the Bold (B), Italics (1) or Underline (U) commands. The selected command will be
applied.
43. Creating a Simple Formula
Click the cell in which you want to enter the formula.
44. Customize Worksheet Tab
45. On the Sheet tab bar, right-click the sheet tab that you want to customize. Click Rename to
rename the sheet or Tab Color to select a tab color. Type in the name or select a color you
would like for your spreadsheet. The information will be added to the tab at the bottom of the
spreadsheet.
46. Creating Formula with Cell Reference
Click the cell in which you want to enter the formula. In the formula bar, at the top of the Excel
window, type = (equal sign). Click on the 1st cell you want in the formula. Enter an Operator
such as +, -,/or x. Click on the next cell you want in the formula. Continue steps 3-5 until the
formula is complete. Press the Enter key on your keyboard.
47. Creating Formula with Function
 Click the cell in which you want to enter the formula Click Insert Function on the formula bar
Excel inserts the equal sign (=) for you. Select the function that you want to use. If you're not
sure which function to use, type a question that describes what you want to do in the Search
for a function box (for example, "add numbers" returns the SUM function), or browse from the
categories in the Or Select a category box. Enter the arguments. After you complete the
formula, press Enter.
48. Auto Sum
Select the cell where you would like your formulas solution to appear. Go to the Home tab, in
the Editing group. Click AutoSum, to sum your numbers or click the arrow next to AutoSum to
select a function that you want to apply.
49. Delete a formula along with resulting value
Select the cell or range of cells that contains the formula. Press Delete.
50. Delete a formula without removing resulting value
Select the cell or range of cells that contains the formula. On the Home tab, in the Clipboard
group, click Copy. On the Home tab, in the Clipboard group, click the arrow below Paste and
then click Paste Values.
51. Create a Chart
On the worksheet, arrange the data that you want to plot in a chart. The data can be arranged
in rows or columns- Excel automatically determines the best way to plot the data in the chart.
Select the cells that contain the data that you want to use for the chart. If the cells that you
want to plot in a chart are not in a continuous range, you can select non-adjacent cells or
ranges as long as the selection forms a rectangle. You can also hide the rows or columns that
you do not want to plot in the chart. Go to the Insert tab, in the Charts. Click the chart type, and
then click a chart subtype from the drop menu that will appear. Click anywhere in the
embedded chart to activate it. When you click on the chart, Chart Tools will be displayed which
includes the Design, Layout, and Format tabs. The chart will automatically be embedded in the
worksheet. A chart name will automatically be assigned.
52. Move Chart to new sheet
On the Design tab, in the Location group, click Move Chart. Under Choose where you want the
chart to be placed, click on the New sheet bubble. Type a chart name in the New sheet box.
53. Change Chart Name
Click the chart. On the Layout tab, in the Properties group, click the Chart Name text box. Type
a new chart name. Press Enter.
54. Change Chart Layout
Click anywhere in the chart. Step-2 Go to the Chart Tools, the Design group. In the Chart
Layouts, click the chart layout that you want to use. To see all available layouts, click More.
55. Change Chart Style
Click anywhere in the chart. On the Design tab, in the Chart Styles group, click the chart style
that you want to use. To see all predefined chart styles, click More.
56. Add Chart title
Click anywhere in the chart. On the Layout tab, in the Labels group, click Chart Title. Click
Centered Overlay Title or Above Chart. In the Chart Title text box that appears in the chart, type
 the text that you want. To remove a chart title, click Chart Title, and then click None. You can
also use the formatting buttons on the ribbon (Home tab, Font group). To format the whole
title, you can right-click it, click Format Chart title, and then select the formatting options that
you want.
57. Add Axis title
Click anywhere in the chart. On the Layout tab, in the Labels group, click Axis Titles. Do one or
more of the following:
 To add a title to a primary horizontal (category) axis, click Primary Horizontal Axis Title,
and then click the option that you want.
 To add a title to primary vertical (value) axis, click Primary Vertical Axis Title, and then
click the option that you want.
In the Axis Title text box that appears in the chart, type the text that you want. To remove an
axis title, click Axis Title, click the type of axis title to remove, and then click None.
58. Add Data Labels
On a chart, do one of the following:
 Click on the chart area to add a data label to all data points of all data series.
 Click in the data series to add a data label to all data points of a data series.
 Click on a specific data point to add a data label to a single data point in a data series.
On the Layout tab, in the Labels group, click Data Labels, and then click the display option that
you want.Text boxes will appear in the area of your chart based on your selection. Click on the
text box to modify the text. To remove data labels, click Data Labels, and then click None.
Depending on the chart type that you used, different data label options will be available.
59. To Show/Hide Legend
Click the chart in which you want to show or hide a legend. On the Layout tab, in the Labels
group, click Legend. Do one of the following:
 To hide the legend, click None.
 To display a legend, click the display option that you want.
 For additional options, click More Legend Options, and display option that you want.
60. Move or Resize a Chart
To move a chart, drag it to the location that you want. To resize a chart, click on one of the
edges and drag towards the center.
61. Hide rows/columns
Select the rows or columns that you want to hide. On the Home tab, in the Cells group, click
Format. Under Visibility, point to Hide & Unhide, and then click Hide Rows or Hide Columns.
62. Unhide Rows/Columns
Select the rows, columns or entire sheet to unhide. On the Home tab, in the Cells group, click
Formal. Under Visibility, point to Hide & Unhide, and then click Unhide Rows or Unhide
Columns
63. Freeze Panes
On the worksheet, select the row or column that you want to keep visible when you scroll. On
the View tab, in the Window group, click the arrow below Freeze Panes. Then do one of the
following:
  To lock one row only, click Freeze Top Row.
 To lock one column only, click Freeze First Column.
 To lock more than one row or column, or to lock both rows and columns at the same
time, click Freeze Panes.
64. Unfreeze Panes
On the View tab, in the Window group, click the arrow below Freeze Panes. Click Unfreeze
Panes.
65. Split panes
To split panes, point to the split box at the top of the vertical scroll bar or at the right end of
the horizontal scroll bar. When the pointer changes to a split pointer drag the split box down
or to the left to the position that you want. To remove the split, double-click any part.
66. Move or Copy Worksheets
Select the worksheets that you want to move or copy. On the Home tab, in the Cells group,
click Format, and then under Organize Sheets, click Move or Copy Sheet. You can also right-
click a selected sheet tab, and then click Move or Copy. A Move or Copy dialog box will appear.
Step-4 To move a sheet, in the Before sheet list:
 Click the sheet that you want to insert the moved or copied sheets directly in front of
 Click move to end to insert the moved or copied sheets after the last sheet in the workbook
and before the Insert Worksheet tab.

To copy the sheets, in the Move or Copy dialog box, select the Create a copy check box

 NOTE: When you create a copy of the worksheet, the worksheet is duplicated in the workbook
and the sheet name indicates that it is a copy-for example, the first copy that you make of
Sheet1 is named Sheet1 (2).
 NOTE: To move sheets in the current workbook, you can drag the selected sheets along the
row of sheet tabs. To copy the sheets, hold down CTRL, and then drag the sheets; release the
mouse button before you release the CTRL key.
67. Move Or Copy to a different workbook
In the workbook that contains the sheets that you want to move or copy, select the sheets. On
the Home tab, in the Cells group, click Format. and then under Organize Sheets, click Move or
Copy Sheet. In the Move or Copy dialog box, click the drop down list in the To book box, then:
 Click the workbook to which you want to move or copy the selected sheets.
 Click new book to move or copy the selected sheets to a new workbook

To move a sheet, in the Before sheet list:

 Click the sheet that you want to insert the moved or copied sheets directly in front of
 Click move to end to insert the moved or copied sheets after the last sheet in the
workbook and before the Insert Worksheet tab.
To copy the sheets, in the Move or Copy dialog box, select the Create a copy check box.
68. Sorting Data In a Single Column
 Selecta column of data in a range of cells. On the Data tab, in the Sort & Filter group, do one
following of the
 To sort in ascending or smallest to largest order, click Sort A to Z.
 To sort in descending or largest to smallest order, click Sort Z to A
To reapply a sort after you change the data, click a cell in the range or table and then, on the
Data tab, in the Sort & Filter group, click Reapply.
69. Sort Data in Multiple Columns or Rows
Select a range of cells with two or more columns of data. On the Data tab, in the Sort & Filter
group, click Sort. The Sort dialog box will appear. Under Column, in the Sort by box, select the
first column that you want to sort. Under Sort On, select the type of sort.
 To sort by text, number, or date and time, select Values.
 To sort by format, select Cell Color, Font Color, or Cell Icon.
Under Order, select how you want to sort.
 For text values, select A to Z or Z to A.
 For number values, select Smallest to Largest or Largest to Smallest.
 For date or time values, select Oldest to Newest or Newest to Oldest.
 To sort based on a custom list, select Custom List.
To add another column to sort by, click Add Level, and then repeat steps through six. To copy a
column to sort by, select the entry and then click Copy Level. To delete a column to sort by,
select the entry and then click Delete Level. To change the order in which the columns are
sorted, select an entry and then click the Up or Down arrow to change the order. To reapply a
sort after you change the data, click a cell in the range or table and then, on the Data tab, in the
Sort & Filter group, click Reapply.
70. Spell And Grammar Check
Click on the Review tab. Click on the Spelling & Grammar command (a blue check mark with
ABC above it) A Spelling and Grammar box will appear, correct any Spelling or Grammar issue
with the help of the box.
71. Save a presentation in MS Excel compatible with 2003 or earlier
Click the File tab. Click Save As. In the Save as type list, click Excel 97-2003 Document. This
changes the file format to.xls. In the File name box, type a name for the document. Click Save.
72. Print Priview
Click the File tab, and then click Print. To go back to your document, click the File tab. A
preview of your document automatically appears. To view each page, click the arrows below
the preview.
73. Print a Worksheet
Click the worksheet or select the worksheets that you want to print. Click File. Click Print. Once
you are on the Print screen you can select printing options:
 To change the printer, click the drop-down box under Printer, and select the printer that
you want.
 To make page setup changes, including changing page orientation, paper size, and page
margins, select the options that you want under Settings.
  To scale the entire worksheet to fit on a single printed page, under Settings, click the
option that you want in the scale options drop-down box.
 To print the specific information, select Print Active Sheets or Print Entire Workbook.

Click Print.

74. Seek Help in Excel 2010

Click on the blue circle with the white question mark command. A Help box will appear. Click in
the Search Help textbox and type what you need help with. Click the magnifying glass next to
the text box and the possible solutions will appear.