CHAPTER 4: PERFORM COMPUTER REPAIR AND MAINTENANCE

Unit of learning code: ICT/CU/IT/CR/3/5/A

Related Unit of Competency in Occupational Standard: Perform Computer Repair and

Maintenance

4.1 Introduction to the unit of learning

This unit specifies competencies required to perform computer repair and Maintenance. It
includes performing troubleshooting, disassembling faulty components, repair/replace and
reassembling components, testing computer, component functionality and upgrading computer
software/hardware.

4.2 Summary of Learning Outcomes

1. Perform troubleshooting.
2. Disassemble faulty components.
3. Repair/Replace and reassemble components.
4. Test computer/component functionality
5. Upgrade computer software/hardware
4.2.1 Learning Outcome 1: Perform troubleshooting
4.2.1.1 Introduction to the learning outcome
This unit covers competencies required to perform troubleshooting. It includes Identification of
Computer parts, Hardware Software, assembling of computer maintenance tools, Theory of
probable cause, Assembling and disassembling process, Test of theory of probable cause,
Problem identification and appropriate solutions.
4.2.1.2 Performance Standard
1.2.1.2.1 Identification of computer parts is done.
1.2.1.2.2 Assembling of appropriate computer maintenance tools and maintenance techniques
is done.
1.2.1.2.3 Theory of probable cause is established.
1.2.1.2.4 Testing of the theory to determine cause is done.
1.2.1.2.5 Identification of the problem is established.
1.2.1.2.6 Appropriate solution to the problem is performed.
4.1.1.3 Information Sheet
Computer Terminologies
CPU (Central Processing Unit)is the brains of the computer
Application - a program in which you do your work.
Bit - the smallest piece of information used by the computer. In
computer language, it is either a one (1) or a zero (0).
Backup - a copy of a file or disk you make for archiving purposes.
Hard Drive - a large capacity storage device made of multiple disks
housed in a rigid case.
HDD: Hard Disk Drive
CD: Compact Disk
Icon - a graphic symbol for an application, file or folder.
Kilobyte (K) - 1024 bytes.
Launch - start an application.
Megabyte (MB) - 1024 kilobytes.
Software is a set of electronic instructions that tell a computer what to do.
Memory - the temporary holding area where data is stored while it is
being used or changed; the amount of RAM a computer has installed.
Menu - a list of program commands listed by topic.
Menu Bar - the horizontal bar across the top of the screen that lists
the menus.
Software - files on disks that contain instructions for a computer.
Upload - to send a file from one computer to another through a
network.

Identification of Computer Parts

Hardware and Software
Hardware is any part of a computer system you can see or touch. A peripheral is any piece of
hardware attached to a computer, such as a printer. You cannot see or touch software, but you
can see and touch the packaging the software comes in. Application Software Application
software lets you accomplish specific tasks. Popular application software includes Microsoft
Word, Excel, Access, WordPerfect, Acrobat Reader, Internet Explorer, etc. Operating System
Software Operating system software controls the overall activity of a computer. Some examples
of operating systems are Windows, Unix Linux, DOS etc
Component Functions
CPU: All information goes through the CPU to be processed. The latest CPUs execute many
millions of instructions per second.
MEMORY: Memory is where the information is stored. a. RAM: Random Access Memory
stores programs and data as it is used. The information in RAM is lost when the power is turned
off. b. ROM: Read Only Memory stores start up and basic operating information.
DISKS: Disks are where large amounts of information are stored, even when the power is off.
a. Floppy Disks - Information can be written to and read from floppy disks. The advantage of
floppy disks is that they can be removed from the computer and the data taken to another
machine. b. Hard disks - Hard disks are not removable like floppy disks, but hold more
information. c. CD ROMs - Compact Disk Read Only Memory. They are useful for storing large
amounts of data. A CD ROM holds about 650 MB of data and is removable.
Input/output Components: Allow a computer to communicate with the outside world. Following
are some examples of input/output devices.
a. Keyboard is used to enter information from the user to the computer.
b. Monitors are used to display information.
c. Video controller is a board in the computer that controls the monitor. It translates the data in
the video memory into symbols on the monitor.
d. Parallel/Serial ports allow the computer to send data to and receive data from printers,
modems, etc.
e. Mouse and Joystick are used to input positional information to the computer. f. Network
Interface Card – A NIC connects the computer to a network. Networks are a high-speed method
of transferring data from one computer to another.
Figure 1 Hardware components of a Computer Desktop
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How Computers Work

A computer collects processes, stores, and outputs information.

Input Devices
An input device lets you communicate with a computer. You can use input devices to enter
information and issue commands. A keyboard, mouse and joystick are input devices.

Processing
The Central Processing Unit (CPU) also known as the system unit is the main chip in a
computer. The CPU processes instructions performs calculations and manages the flow of
information through a compute r system. The CPU communicates with input, output, and storage
devices to perform tasks.
Storage Devices
A storage device holds information . The compute r uses information stored on these devices to
perform tasks. The hard drive, the tape drive, the floppy disk, and the CD -ROM drive are
storage devices .
Output Devices
An output device lets a computer communicate with you . These devices display information on
a screen, create printed copies or generate sound. Monitor, printers, and speakers are output
devices
Computer maintenance tools
Once you have gathered sufficient information to identify the problem, the next step in the
Computer troubleshooting methodology is to “Establish a Theory of Probable Cause”. Here, you
use your experience and knowledge to determine what you believe to be the underlying issue.
Ask yourself, “What do I think caused the problem?”. Sometimes the first answer that comes to
mind is indeed the cause. Other times that answer is not forthcoming. You may need to work
through a series of tests to help you arrive at that theory.
There are six steps in the series of tests, and they include the following:
1. Identify the problem.
2. Establish a theory of probable cause.
3. Test the theory to determine cause.
4. Establish a plan of action to resolve the problem and implement the solution.
5. Verify full system functionality and if applicable implement preventative measures.
6. Document findings, actions, and outcomes.

Computers are a necessity everywhere; from homes to offices, schools, colleges, hospitals,
banks, railway stations, etc., computers have become an indispensable part of all spheres of our
lives. There is a plethora of hand tools available in the market and online today. Hand tools
enable you to perform manual jobs quickly and efficiently. Choosing the right set of hand
tools for your computer repair kit is crucial to getting you through a large number of hardware
malfunctions very easily and swiftly.
The following are the seven must-haves from a diverse number of hand tools available online
for your computer hardware kit.
 1 Flat-Tip Screwdrivers

Web source: https://www.amazon.com/flat-head-screwdriver/s?k=flat+head+screwdriver

Flat-tip screwdrivers are flat-headed and used to turn slotted screws.

1. Philips-Head Screwdrivers

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k=Phillips+head+screwdriver
Philips-head screwdrivers are used to tighten or loosen screws that are cross-headed.
3 Nut Drivers
 Web source: https://www.amazon.com/Nut-Drivers/b?ie=UTF8&node=553340
Nut drivers are similar in appearance to a screwdriver, are an essential part of the computer
repair toolkit. They are used to fasten bolts and nuts of varied dimensions. They possess a hollow
shaft that empowers them with a stronghold of the threaded nut.

2. Wire Cutters

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Wire cutters are helpful in stripping and cutting wires as per one’s need.
3. Needle-Nose Pliers

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 Needle-nose pliers provide cutting and holding functionalities to the user. They are useful
especially in hardware and electronics repair; because of their pointed needle-like tip, they come
in handy if a nut or an element has become stuck in an otherwise unreachable cranny of the
motherboard.
4. Wire Strippers

Web source: https://www.amazon.com/DOWELL-Stripper-Multi-Function-Tool%EF%BC

%8CProfessional-Craftsmanship/dp/B06X9875Z7
Wire Strippers are pliers that help in stripping the wire off its insulation. A wire is generally
coated with a covering of insulating material. If the situation demands, the wire has to be
stripped-off of all its insulating covering to use it, say as a connector or a cable. A wire stripper
consists of a pair of blades that function as a pair of scissors does.

5. Crimpers

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jB5hgs6hTDJqxL4Q_jO5bEA:1608198692067&source=lnms&tbm=isch&sa=X&ved=2ahUKE
wiF_JL-3tTtAhWO2BQKHca-
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Crimping tools or crimpers are used to connect wires in such a manner that they are able to
transmit data. Two wires are joined together with the help of a crimping tool by deforming either
one or both of the wires. Every single one of the wires need to be conjoined is first placed in the
connector jack and then squeezed and held together to form a uniformly conducting wire.

Figure 2 Computer maintenance tools

The learning point here is about the tools required to assemble a kit that can perform basic,
board-level service on PC systems. One of the best ways to start such a set of tools is to purchase
a small kit sold especially for servicing PCs.
Because they work better than conventional screwdrivers, the use nut drivers to remove the
hexagonal-headed screws that secure the computer system-unit covers, adapter boards, disk
drives, and power supplies in most systems. There is, however, still need standard screwdrivers
for systems that have substituted Phillips-head screws for the more standard hexagonal-head
screws. If slotted screws are used, they should be removed and replaced with Phillips-head
screws that capture the driver tool and prevent it from slipping off the head of the screw and
potentially damaging the system.
Assembling and Dissembling Process
What is assembling a Personal Computer (PC)?
This part is all about CPU assembling. Specifically, you have to be very careful with this
process.
Following are the steps to assemble CPU:
1. Take Inventory
2. Make space and time.
3. Prepare your CPU case.
4. Install motherboard.
5. Install the processor.
6. Install the processor heat sink.
7. Install the RAM.
8. Install the HDD.
9. Install CD/DVD drive
10. Connect Expansion cards
11. Install SYS/Rear cooling fan.
12. Bus cable connection
13. Power Cable connection
14. Front Panel connector connection
1. Take Inventory:
Before you start, take inventory of your parts. Make sure you have the following components
and tools with you.
1. Case/ Tower/Cabinet
2. Motherboard
3. Processor
4. Heatsink and CPU Fan
5. SMPS
6. Hard disk drive
7. CD/ DVD drive
8. RAM
9. CMOS Battery
10. A good screwdriver sets.
2. Make Space, Make Time:
Building a PC takes space. You can use your dining room table to build your PC. So, make sure
you have plenty of working space and a few hours to proceed with minimal interruption. You
must work on a flat, stable tabletop surface or bare floor, where you have room to lay out all of
the items, to begin with, assemble.
3. Prepare your CPU cabinet:
Now it is time to prepare the case. Remove the case cover from the CPU cabinet.
You need to check Screw brass standoffs are perfectly placed or not. If it is not in a proper
position, in that case, you need to position them accurately. (always check the manual and follow
their instructions)
4. Install The Motherboard:

Figure 3 motherboard and Back panel cover

(https://www.tutorialsweb.com/computers/pc-motherboard.htm)

You must take great care, especially when installing the motherboard. First, remove the
motherboard of its packaging and put it on top of the antistatic bag it came in. Remember, you
always want to safeguard your components from potentially hazardous static electricity.
1. You need to secure the motherboard onto the PC case/chassis and inspect carefully for any
visible defects.
2. Next, review the motherboard handbook, to make sure you are familiar with the motherboard
layout and understand which socket is which. Manuals are immensely helpful, usually easy
to read, and include illustrations instructions.
3. Check the layout of the sockets on the motherboard. And confirm that the ports on your
motherboard’s back panel match the holes on the case’s Input/output (I/O) shield installed in
your case. If it is necessary, then remove the old I/O shield by tapping it firmly a few times
with the thicker end of a screwdriver. And then replace it with the shield that came with the
new motherboard.
4. There is need for carefully positioning the motherboard on top of the brass standoffs. After
that line up all the holes, use the screws that accompanied the case to fasten down the
motherboard.

5. Install the processor (CPU):

Figure 4 CPU (Central Processing Unit) placement)
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1. Use the unlocking mechanism to open the CPU socket which is, usually a lever.
2. Carefully line up the pins and place the chip in its socket; it will fit only when oriented
correctly. An arrow or a missing pin on one corner of the chip will show you how to line
things up.
3. Align with the triangular symbol with the processor and socket key marks, as shown in the
Figure.
4. Lower the lever to lock the CPU into place.
6. Install The CPU Heat Sink:
Following the manufacturer instructions to install the heat sink and the cooling fan. If buying a
CPU and a separate heat sink, then there is need to spread a thin layer of the thermal grease over
the chip. The thermal grease ensures proper transfer of heat.
There are some heat sinks that come with this grease already applied. In that case, there is no
need to use thermal grease over the chip.
1. Attach the clip that holds the heat sink in place, keeping in mind that it may require a fair
amount of force. Again, follow the instructions that came with the heat sink. They will show
you how to fit it correctly. If you are in doubt, you can visit the manufacturer’s website for
more information.
2. Plug the CPU fan’s power connector into the proper connector on the motherboard.
7. INSTALL RAM MEMORY:

Figure 5 Installing RAM ( Random Access Memory)

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q=installing+ram&safe=active&sxsrf=ALeKk00W1se9FJhW0XJS2d0j9f1pkQ6xhQ:160854634
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1. Unlock the two tabs from both ends of the RAM slot.
2. To install the RAM, insert them into the proper sockets and push down firmly but evenly
until the clips on both sides of the socket pop into place. If your motherboard supports dual-
channel memory, consult the user manual to determine which pairs of RAM sockets you
should use.
8. Install the Power Supply Unit (SMPS):

Figure 6 Installing SMPS (Power supply unit)

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1. Place the SMPS inside the CPU cabinet in the proper position. If you are not able to find the
correct location, then check the manual.
2. Final steps, to install SMPS, you need to tighten the screw to secure the SMPS to the case.
9. To install HDD:
You can see a 3.5 inch bay inside the CPU cabinet. If you are unable to find it, then check the
manual of the case to identify the bay location.
Place the HDD inside the bay properly and tighten the screw.
Figure 7 Installing drives
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10. To install CD/DVD:
You can see a 5.25 inch bay inside the CPU cabinet. If you are unable to find it, check the
manual of the case to identify the bay location.
Place the CD/DVD inside the CPU cabinet to align with the 5.25-inch bay. And, finally, you
need to tighten all the screws to hold firmly.
11. Install Expansion cards:
Expansion cards help to increase the functionality of your computer. You can place Expansion
cards on the motherboard.
Figure 8 Installing Expansion Cards

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q=Installing+Expansion+Cards&safe=active&sxsrf=ALeKk01Dy_dux99FURhQjg6JnNBXj_zq
GA:1608546492677&source=lnms&tbm=isch&sa=X&ved=2ahUKEwiwuLPS7t7tAhX2UhUIH
Qj1BqkQ_AUoAXoECCIQAw&biw=1600&bih=700#imgrc=hLdDTSdoQRqgiM

PCI compatible expansion cards can place on the PCI slots of the motherboard.
PCI-e compatible expansion cards can place on the PCI-e slots of the motherboard.
Video cards or graphics cards can place on the AGP slot of the motherboard.
You must know about various parts of a motherboard such that, you can effortlessly identify the
different connectors.

12. Install Sys/Rear cooling fan:

Figure 9 Cooling Fans

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Find the location where you can place the Sys/Rear cooling Fan. Generally, SYS/Rear cooling
can place below the SMPS.
Figure 10 Cooling fans
https://www.amazon.com/Internal-Fans-Cooling-Components/b?
ie=UTF8&node=3012290011
13. Bus cable connection:
Amazingly, bus cable or data cable connections are prime connections. Bus cable helps to share
information or data between the storage device and motherboard.

14. Power Cable connection:

Figure 11 Cable connection
https://www.educba.com/types-of-computer-cables/
15. Front Panel connector connection:
Use your motherboard user manual and find the description of front-panel connectors.
First, attach each of the tiny leads from the power and reset switches. After that, the hard-disk
activity lights, the PC speaker, and any front-panel USB to the corresponding pin on your
motherboard.
Part2: How to assemble PC.
This one is the final part of assembling a computer system.
1. Check your keyboard connector port. If it is a USB connector, then connect your keyboard
into the proper USB port. And if it is a PS/2 connector, then connect to the correct, PS/2 port.
2. Same steps you need to follow to connect your mouse into the proper port.
3. You require a VGA (Video Graphic Array) cable to connect the monitor and CPU. Find the
15 pins male connector on the backside of the CPU cabinet and your monitor. Use the VGA
cable to connect the CPU cabinet and the monitor. Finally, you need to tighten the lock
screws.
4. If you have a speaker, you can connect the speaker on the backside of your CPU cabinet. To
get sound from the speaker, you need to plug the speaker’s cable with the Aux port.
5. And if you have a printer, you can connect the printer on the backside of your CPU cabinet.
These days, you can connect your speaker BUS cable on the USB port.
Finally, connects power to the various parts of your computer. You have to connect the power
cable with the CPU case, monitor, speaker, and printer.
Check your PC Set-Up:
It is time to turn on your system and check your PC set up. Make sure the keyboard, mouse, and
monitor are all plugged into the appropriate ports on the back of the PC. Plug the power cord
back in, and turn the machine on.

Most Common Computer Problems Needing Troubleshooting

Although most complex computer issues at work can often be solved by the business IT support
team, there are many other small, but common, issues that occur on a regular basis on a personal
computer. The good news is that many problems with computers have simple solutions, and
learning to recognize a problem and fix it yourself will save you a lot of time and money. The
following are the top 10(ten) common computer problems that you shouldn’t panic over.
1. The Computer Won’t Start
A computer that suddenly shuts off or has difficulty starting up could have a failing power
supply. Check that the computer is plugged into the power point properly and, if that doesn’t
work, test the power point with another working device to confirm whether or not there is
adequate power.
2. The Screen is Blank
If the computer is on but the screen is blank, there may be an issue with the connection between
the computer and the screen. First, check to see if the monitor is plugged into a power point and
that the connection between the monitor and computer hard drive is secure. If the problem is on a
laptop, then you may need to get a professional to fix it as some of the internal wires may be
worn.
3. Abnormally Functioning Operating System or Software
If the operating system or other software is either unresponsive or is acting up, then try restarting
your computer and run a virus scan. To avoid having this happen, install reliable anti-virus
software.
4. Windows Will not Boot
If you are having troubles booting Windows, then you may have to reinstall it with the Windows
recovery disk.
5. The Screen is Frozen
When your computer freezes, you may have no other option than to reboot and risk losing any
unsaved work. Freezes can be a sign of insufficient ram, registry conflicts, corrupt or missing
files, or spyware. Press and hold the power button until the computer turns off, then restart it and
get to work cleaning up the system so that it doesn’t freeze again.
6. Computer is Slow
If your computer is slower than normal, you can often fix the problem simply by cleaning the
hard disk of unwanted files. You can also install a firewall, anti-virus and anti-spyware tools,
and schedule regular registry scans. External hard drives are great storage solutions for
overtaxed CPU’s and will help your computer run faster.
7. Strange Noises
A lot of noise coming from your computer is generally a sign of either hardware malfunction or a
noisy fan. Hard drives often make noise just before they fail, so you may want to back up
information just in case, and fans are very easy to replace.
8. Slow Internet
To improve your Internet browser performance, you need to clear cookies and Internet temporary
files frequently. In the Windows search bar, type ‘%temp%’ and hit enter to open the temporary
files folder.
9. Overheating
If a computer case lacks a sufficient cooling system, then the computer’s components may start
to generate excess heat during operation. To avoid your computer burning itself out, turn it off
and let it rest if it is getting hot. Additionally, you can check the fan to make sure it’s working
properly.
10. Dropped Internet Connections
Dropped Internet connections can be very frustrating. Often the problem is simple and may be
caused by a bad cable or phone line, which is easy to fix. More serious problems include viruses,
a bad network card or modem, or a problem with the driver.

Trouble Shooting Process

Performing trouble shooting process involve a six-step troubleshooting methodology. The first
step in their methodology is to identify the problem. Step two is to establish a theory of probable
cause. The third step is to test that theory of probable cause. Step four is to develop an action
plan and implement that plan. The fifth step is to verify complete system functionality. And step
six is to document the process. In the section below, each of these steps is covered in more detail.
The six steps of troubleshooting.
1. Identify the problem.
The first thing that you need to be aware of when troubleshooting a problem is that the
symptoms are not the problem. When troubleshooting, it is critical that you actually identify the
underlying problem—what’s actually causing the symptoms to manifest themselves. To do that,
you should question the user. Ask detailed questions about when the symptoms occurred and
why they may have occurred. If the user can re-create the issue for you, this can be extremely
helpful. Determine what, if anything, has changed, which may have caused the problem.
Importantly, before you take any action, make a backup copy of the system, so that you can
preserve everything as it is.
Highlights:
o Question the user.
o Remember that the symptoms are not the underlying problem.
o Determine what has changed.
o Make a backup of the system before moving on.
2. Establish a theory of probable cause.
Once you have identified the base problem that is causing the symptoms, you will establish a list
of probable causes. Once you have a list of all of the probable causes, use your technical
knowledge to prioritize that list. Your list should have the probable causes listed from most
likely to least likely. Incidentally, be sure to question the obvious. For instance, if the symptom is
a power situation at the workstation, is the power cord plugged in and, if it is plugged in, is the
outlet actually getting power? Additionally, if no probable cause can be determined, you will
need to escalate the problem to a higher level.
Highlights:
o Make a list of probable causes.
o Using your knowledge, prioritize the list.
o Question the obvious (i.e., if the symptom is a power issue at the workstation, first
check to make sure that the power cord is plugged in).
o Escalate to a higher level if a probable cause cannot be determined.
3. Test probable cause theory to determine actual cause.
Once you have established your theory of probable cause, you should take a moment to consider
whether or not you can troubleshoot the issue on your own, or if escalating it to a higher
authority is called for. If it falls within your capabilities, you will need to test your theory to
determine if it is, indeed, the actual cause. Your theory was created from the most likely
probable cause, so you need to determine how best to test it. If your theory is confirmed, you will
move on to the next step. If the theory is disproved, you will need to go back to step two or step
one, as needed, and work your way through the troubleshooting methodology.
Highlights:
o Create your theory from the most likely probable cause.
o If the theory is confirmed, move on to the next step.
o If the theory is not confirmed, go back to step two or step one (if needed).
4. Establish an action plan and execute the plan.
Once you have determined the actual cause by testing your probable cause, you will need to
establish an action plan and then execute that plan. Simple problems will probably only need
simple plans. However, if it is a complex problem, you may need to write out the plan so that
you can be sure to execute it correctly. This is another opportunity to escalate the problem to a
more senior level if necessary.
Highlights:
o Simple problems probably just need simple plans.
o Complex problems may need written out action plans.
o Escalate to a higher level if required.
5. Verify full system functionality.
After you have executed your plan, you will need to verify that the system is fully functional. If
everything works—that’s great. Based on your findings and the issue, you may find that you
have the opportunity to implement preventative measures so that the problem does not occur
again. If full system functionality has not occurred, you will need to go back to step one and
continue to work through the troubleshooting methodology.
Highlights:
o If everything works, great! If applicable, use your findings to implement
preventative measures.
o If not everything works, go back to step one.
6. Document the process.
Once everything is fully functional, documenting the process becomes important. This is where
you document findings, actions, and outcomes. When the problem occurs again, there will be
information available to walk someone through the means of troubleshooting and resolving the
issue.
This documentation also captures a history of equipment and users so that perpetual issues
become known and recorded. An important aspect of this is that both positive and negative
outcomes should be documented. This can save time during future troubleshooting and prevent
others from taking the same missteps you may have taken.
Highlights:
o Capture your findings, actions, and outcomes.
o Issues that need to be troubleshot may occur again.
o Documentation provides a history of equipment and users so that problem issues
are known.
The importance of having a methodology.
A methodology gives a systematic approach to solving IT problems. It reduces wasted time and
frustration for both the technician and the end user.
Six-step troubleshooting methodology.
Identify the problem; establish theory of probable cause; test the theory; establish a plan of
action and implement it; verify system functionality; and document everything.
3.2.1.4 Learning Activities

Practical Activity
The learner needs to undertake both assemble and disassemble of a computer. Therefore, below
is a list of activities to help you to assemble and disassemble a computer system.
 Unplugged the AC power supply to the PC from the wall socket.
 Remove the Cover or chassis or case.
 Remove Adapter Cards if any.
 Now Remove the processor and the heatsink and fan.
 Remove hard disk and CD/ DVD drives
 Next, remove the Memory Modules.
 Remove the Power Supply (SMPS)
 Finally, Remove the Motherboard

The learner needs to run a troubleshooter of a Computer Windows. As such, a list of activities to
help solve problems with a Computer is as follows:

1. Select Start > Settings > Update & Security > Troubleshoot or select the Find
troubleshooters shortcut at the end of this topic.

https://edu.gcfglobal.org/en/windowsbasics/troubleshooting-basic-problems/1/
 2. Select the type of troubleshooting you want to do, then select Run the troubleshooter.
3. Allow the troubleshooter to run and then answer any questions on the screen. If you see a
message that no changes or updates were necessary, you can try recovery options, or find out
more about Outlook error codes and upgrade and installation error codes.

3.2.1.5 Self-Assessment
1. What are the three (3) components of a computer system?
2. Why magnetic screwdrivers are not preferred in troubleshooting and repair
maintenances of PC systems?
3. What does tweezers used for?
4. Which is the proper procedure of removing the hard drive of a computer system?
5. What are the steps to properly assemble the front panel cables of the CPU?
3.2.1.6 Tools, Equipment, Supplies and Materials
Screwdrivers
Nut drivers
Chemicals (such as contact cleaners), component freeze sprays, and compressed air for
cleaning the system
Foam swabs, or lint-free cotton swabs if foam isn’t available
Small nylon wire ties for “dressing” or organizing wires.
3.2.1.7 References
Christenson, P. (2018). PCI Definition. https://techterms.com
Computer Basics: Basic Parts of a Computer. (2020).
https://edu.gcfglobal.org/en/computerbasics/basic-parts-of-a-computer/1/
https://www.youtube.com/watch?v=MGqJa20Lqwc
https://www.youtube.com/watch?v=ctAVC2JwEwI

3.2.1.8 Model answers to self-assessment

1. While hardware and software components co-exist to make up the actual computer,
the humanware component adds in the human face to bring the complete computer into a
functional and productive existence. When installed separately, each may be useful to an extent
 but incapable of achieving complete computing potential. Hardware and software need the
human factor in order to make input and connectivity possible.
2. Magnet's not strong enough to do much real damage, but if you want to be safe, keep
the magnetic bits away from exposed circuitry as they may harm your hard drives.
3. Tweezers are small tools used for picking up objects too small to be easily handled with the
human fingers. The tool is most likely derived from tongs, pincers, or scissors-like pliers used to
grab or hold hot objects.
4.
Step 1: Take Out the Battery. ...
Step 2: Remove the Screws of the Main Access Panel. ...
Step 3: Remove the Drive Mount. ...
Step 4: Pull Out the Drive from the Connectors. ...
Step 5: Take it out from the Bracket.

Desktop web link: https://www.youtube.com/watch?v=9xofddy0jQE

3.2.2 Learning Outcome 2: Disassemble faulty components.

3.2.2.1 Introduction to the learning outcome

This unit covers competencies required to perform disassembling faulty components. It include
Tools for disassembling, Procedures and techniques for disassembling and Repair or replace and
reassemble components

3.2.2.2.1 Performance Standard

3.2.2.2.1 Tools for disassembling are assembled.
3.2.2.2.2 Faulty components are disassembled.
3.2.2.2.3 Disassembling is performed according to provide instruction manuals.

3.2.2.2.2 Information sheet

Diagnostic tools: They are tools used to test and diagnose components.

Flat-head screwdriver: Used to tighten or loosen slotted screws.

Phillips-head screwdriver: Used to tighten or loosen cross-headed screws.

Torx screwdriver: Used to tighten or loosen screws that have a star-like depression on the top, a
feature that is mainly found on laptops.

Hex driver: Used to tighten or loosen nuts in the same way that a screwdriver tightens or loosens
screws (sometimes called a nut driver).

Needle-nose pliers: Used to hold small parts.

Wire cutters: Used to strip and cut wires.

Tweezers: Used to manipulate small parts.

Part retriever: Used to retrieve parts from locations that are too small for your hand to fit.

Flashlight: Used to light up areas that you cannot see well.

Wire stripper: A wire stripper is used to remove the insulation from wire so that it can be twisted
to other wires or crimped to connectors to make a cable.

Crimper: Used to attach connectors to wires.

Punch-down tool: Used to terminate wire into termination blocks. Some cable connectors must
be connected to cables using a punch down tool.

Significance of Disassembling a Computer System

When disassembling a computer the following consideration is useful:
Do not remove the motherboard battery or the configuration information in CMOS will be lost.
Use proper grounding procedures to prevent ESD damage.
Keep paper and pen nearby for note taking and diagramming. Even if you have taken computers
apart for years, you might find something unique or different inside.
Have ample work space.
When removing adapters, do not stack the adapters on top of one another.
If possible, place removed adapters inside a special ESD protective bag.
Handle each adapter or motherboard on the side edges. Avoid touching the gold contacts on the
bottom of adapters. Sweat, oil, and dirt cause problems.
Hard disk drives require careful handling. A very small jolt can cause damage to stored data.
You can remove a power supply, but do not disassemble a CRT-style monitor or power supply
Using tools properly helps prevent accidents and damage to equipment and people. This section
describes and covers the proper use of a variety of hardware, software, and organizational tools
specific to working with computers and peripherals.

Hardware Tools
For every job there is the right tool. Make sure that you are familiar with the correct use of each
tool and that the correct tool is used for the current task. Skilled use of tools and software makes
the job less difficult and ensures that tasks are performed properly and safely.
A toolkit should contain all the tools necessary to complete hardware repairs. As you gain
experience, you learn which tools to have available for different types of jobs. Hardware tools
are grouped into four categories:
 ESD tools
 Hand tools
 Cleaning tools
 Diagnostic tools
The figure below shows some common tools used in computer repair.

Figure 12 Computer Tools

https://www.electronicshub.org/electronics-repair-tool-kit-beginners/
ESD Tools
There are two ESD tools: the antistatic wrist strap and the antistatic mat. The antistatic wrist
strap protects computer equipment when grounded to a computer chassis. The antistatic mat
protects computer equipment by preventing static electricity from accumulating on the hardware
or on the technician.
Hand Tools
Most tools used in the computer assembly process are small hand tools. They are available
individually or as part of a computer repair toolkit. Toolkits range widely in size, quality, and
price.
Cleaning Tools
Having the appropriate cleaning tools is essential when maintaining and repairing computers.
Using the appropriate cleaning tools helps ensure that computer components are not damaged
during cleaning. Cleaning tools include the following:
 Soft cloth: Used to clean different computer components without scratching or leaving
debris.
 Compressed air: Used to blow away dust and debris from different computer parts without
touching the components.
 Cable ties: Used to bundle cables neatly inside and outside of a computer.
 Parts organizer: Used to hold screws, jumpers, fasteners, and other small parts and prevents
them from getting mixed together.
Diagnostic Tools
Diagnostic tools include the following:
 A digital multimeter, as shown below, is a device that can take many types of measurements.
It tests the integrity of circuits and the quality of electricity in computer components. A
digital multimeter displays the information on an LCD or LED.
Figure 13 Multimeter

A loopback adapter, also called a loopback plug, tests the basic functionality of computer ports.
The adapter is specific to the port that you want to test.
 The toner probe, is a two-part tool. The toner part is connected to a cable at one end using
specific adapters, such as an RJ-45, coaxial, or metal clips. The toner generates a tone that
travels the length of the cable. The probe part traces the cable. When the probe is in near
proximity to the cable to which the toner is attached, the tone can be heard through a speaker
in the probe.
Figure 14 Toner Probe
Although an external hard drive enclosure is not a diagnostic tool, it is often used when
diagnosing and repairing computers. The customer hard drive is placed into the external
enclosure for inspection, diagnosis, and repair using a known-working computer. Backups can
also be recorded to a drive in an external enclosure to prevent data corruption during a computer
repair.
Software Tools
Like hardware tools, there are a variety of software tools that can be used to help technicians
pinpoint and troubleshoot problems. Many of these tools are free and several come with the
Windows operating system.
Disk Management Tools
Software tools help diagnose computer and network problems and determine which computer
device is not functioning correctly. A technician must be able to use a range of software tools to
diagnose problems, maintain hardware, and protect the data stored on a computer.
You must be able to identify which software to use in different situations. Disk management
tools help detect and correct disk errors, prepare a disk for data storage, and remove unwanted
files.
Personal Reference Tools
They include troubleshooting guides, manufacturer manuals, quick reference guides, and repair
journals. A technician keeps a journal of upgrades and repairs. The documentation in the journal
includes descriptions of the problem, possible solutions that have been attempted, and the steps
taken to repair the problem. Note any configuration changes made to the equipment and any
replacement parts used in the repair. This documentation is valuable when you encounter similar
situations in the future.
 Notes: Make notes as you go through the troubleshooting and repair process. Refer to these
notes to avoid repeating previous steps and to determine what steps to take next.
 Journal: Document the upgrades and repairs that you perform. Include descriptions of the
problem, possible solutions that have been tried to correct the problem, and the steps taken to
repair the problem. Note any configuration changes made to the equipment and any
replacement parts used in the repair. Your journal, along with your notes, can be valuable
when you encounter similar situations in the future.
 History of repairs: Make a detailed list of problems and repairs, including the date,
replacement parts, and customer information. The history allows a technician to determine
what work has been performed on a specific computer in the past.

Faulty Components in a Computer Component

Hard drives have a built in S.M.A.R.T. (Self-Monitoring, Analysis, and Reporting Technology)
feature. The idea is that the hard drive monitors itself and will notice if it starts to fail, providing
you with some advance notice before the drive fails completely. This isn’t perfect, so your hard
drive may fail even if SMART says everything is okay.
If you see any sort of “SMART error” message, your hard drive is failing. You can use SMART
analysis tools to view the SMART health status information your hard drives are reporting
Figure 15
Web source: https://www.pcmag.com/how-to/how-to-check-your-hard-drives-health
Test the RAM
RAM failure can result in a variety of problems. If the computer writes data to RAM and the
RAM returns different data because it’s malfunctioning, you may see application crashes,
blue screens, and file system corruption.
To test your memory and see if it’s working properly, use Windows’ built-in Memory
Diagnostic tool. The Memory Diagnostic tool will write data to every sector of your RAM
and read it back afterwards, ensuring that all your RAM is working properly.
Figure 16
Web source: https://www.howtogeek.com/260813/how-to-test-your-computers-ram-for-
problems/

Check Heat Levels

How hot is is inside your computer? Overheating can result in blue screens, crashes, and
abrupt shut downs. Your computer may be overheating because you’re in a very hot location,
it’s ventilated poorly, a fan has stopped inside your computer, or it’s full of dust.
Your computer monitors its own internal temperatures and you can access this information.
It’s generally available in your computer’s BIOS, but you can also view it with system
information utilities such as SpeedFan or Speccy. Check your computer’s recommended
temperature level and ensure it’s within the appropriate range.
If your computer is overheating, you may see problems only when you’re doing something
demanding, such as playing a game that stresses your CPU and graphics card. Be sure to
keep an eye on how hot your computer gets when it performs these demanding tasks, not
only when it’s idle.
Figure 17
Web source: https://www.howtogeek.com/260813/how-to-test-your-computers-ram-for-
problems/

Stress Test the CPU

You can use a utility like Prime95 to stress test your CPU. Such a utility will for your
computer’s CPU to perform calculations without allowing it to rest, working it hard and
generating heat. If your CPU is becoming too hot, you’ll start to see errors or system crashes.
Overclockers use Prime95 to stress test their overclock settings — if Prime95 experiences
errors, they throttle back on their overclocks to ensure the CPU runs cooler and more stable.
It’s a good way to check if your CPU is stable under load.
Figure 18
Web source: https://www.howtogeek.com/260813/how-to-test-your-computers-ram-for-
problems/

Stress Test the Graphics Card

Your graphics card can also be stress tested. For example, if your graphics driver crashes
while playing games, the games themselves crash, or you see odd graphical corruption, you
can run a graphics benchmark utility like 3DMark. The benchmark will stress your graphics
card and, if it’s overheating or failing under load, you’ll see graphical problems, crashes, or
blue screens while running the benchmark.
If the benchmark seems to work fine but you have issues playing a certain game, it may just
be a problem with that game.
Figure 19
Web source: https://www.howtogeek.com/260813/how-to-test-your-computers-ram-for-
problems/

Swap it Out
Not every hardware problem is easy to diagnose. If you have a bad motherboard or power
supply, their problems may only manifest through occasional odd issues with other
components. It’s hard to tell if these components are causing problems unless you replace
them completely.
Ultimately, the best way to determine whether a component is faulty is to swap it out. For
example, if you think your graphics card may be causing your computer to blue screen, pull
the graphics card out of your computer and swap in a new graphics card. If everything is
working well, it’s likely that your previous graphics card was bad.
This isn’t easy for people who don’t have boxes of components sitting around, but it’s the
ideal way to troubleshoot. Troubleshooting is all about trial and error, and swapping
components out allows you to pin down which component is actually causing the problem
through a process of elimination.
Procedures and Techniques for Disassembling a Repair/Replace a Computer System

The following are techniques and procedural steps for dissembling and repair of a computer
system;

Step 1: Unplugging

Figure 20
web source: https://edu.gcfglobal.org/en/computerbasics/setting-up-a-computer/1/

The first thing you do, is unplug every cable that's plugged in to your computer. That
includes the following cables:
 Power
 USB
 Firewire
 Mouse
 Keyboard
 Internet
 Ethernet
 Modem
 AM\FM Antenna
 Cable TV
etc...
So pretty much just unplug every cable from your computer.
Step 2: Outer Shell/Casing

Figure 21
Web source: https://edu.gcfglobal.org/en/computerbasics/setting-up-a-computer/1/

Now that your computer is fully unplugged, move your PC to a clean work space, preferably a
carpet. The carpet is better than tile, because screws and other small parts will roll around.

If you are working on a carpet, about every five minutes touch something that is grounded (Sink
faucet\pipe, wire coming from the ground part of a wall outlet). This is so you don't shock your
motherboard or other parts.

First off, unscrew the four screws on the back of the computer. On most computer cases, there
will be large knobs that you can unscrew by hand or by screw driver on the back-right side of the
computer. The left side has small screws because on that side you can't access much on the
inside.

Once the screws are removed, you can remove the side panels. On most computers, they just
slide off. Start with the left side panel (the side that once had the knobs), slide it towards the back
of the computer. Now you can remove the left panel. Just like the other one, slide it towards the
back of the computer

Step 3: Outer Shell/Casing (cont.)

Figure 22
Removing both side of the panels
(https://content.instructables.com/ORIG/FJA/0KCK/FTY4BQAJ/FJA0KCKFTY4BQAJ.j
pg?
auto=webp&frame=1&width=1024&height=1024&fit=bounds&md=2960401d4ba88227e67
82a75e68cde32)
In the last step I removed both side panels. In this step, I will be removing the front and top
panels.
Just like the side panels, the top panel slides off. Also like the side panels, the top one slides
toward the back of the computer. The front panel clips on to the metal frame with four tabs, so
you must push them in and slide the whole panel forward.

Step 4: System Fan

Figure 23
Web source: https://www.amazon.com/Computer-Case-Fans/b?ie=UTF8&node=11036291
Figure 16.1: Internal Components

Now that the case is off, I will begin to remove the internal components.
Most computers have two fans: the system fan, the one blowing air into the computer, and
the CPU fan, the one blowing air onto the CPU heat sink. I will start by removing the system
fan first. It is located at the back side of the computer, the side with all the component
plugins.

First, unplug the fan from the motherboard. You can find the plug by following the wire from
the fan. It should be labeled "SYS_FAN1". Next, you will have to unscrew the fan from the
outside. You should now be able to lift the fan out of the PC.
 Step 5: CPU Fan

Figure 24
Web source: https://www.amazon.com/Computer-Case-Fans/b?ie=UTF8&node=11036291

Figure 17.1 : System fans

Now that the system fan is out, we can remove the CPU fan.

The CPU fan is located right on top of the CPU heat sink, which is a large piece of metal with
fins on the top. The CPU fan plugs into the motherboard in an awkward place, that is hard to
access. But just follow the wires and you should easily find it. It is labeled "CPU FAN1". To
remove the fan from the heat sink, remove the four screws securing it in place.
Step 6: Power Supply
Figure 25 Internal components
Web source: https://edu.gcfglobal.org/en/computerbasics/inside-a-computer/1/

Figure 26 Internal components

The power supply manages all the power for the machine.
The power supply is a large metal box located at the upper-back part of the computer. They
sometimes come with an on/off switch that is accessible from the back of the computer. The
main power cord also plugs into the back of the power supply.

The power supply supplies power to every component in a computer, therefore it has the most
wires out of every other component in the computer. The first thing I will do is unplug every
wire coming from the power supply. The list below is everything that I had to disconnect.

 Motherboard (very large connector/plug)

 CD/DVD drive[s] power
 Internal hard drive power
 Portable hard drive slot power
Once everything is unplugged, unscrew the four screws holding the power supply in place, on
the back of the computer. Next, push the power supply from the outside, and then lift it out.
7: CD/DVD Drive[s]

Web source: https://edu.gcfglobal.org/en/computerbasics/inside-a-computer/1/

Figure 27 CD/DVD Drive[s]
I have one CD/DVD drive, but you might have two. If so, follow this step twice!
The CD/DVD drive is one of the easiest components to remove. First, unplug the ribbon from the
back of the drive. Once that is completed, pull on the tab securing the drive in place, and then
push it out from the inside.
If nothing as a second drive, there should be a flat piece of metal covering the drive slot. Follow
the inscribed instructions to remove it.

Step 8: Card Reader

Figure 28 Card Readers
Web source: https://en.wikipedia.org/wiki/Card_reader
Most new computers have built in card readers, but old computers almost never have them.
Just like every other component, unplug the wire first. On my computer, there is just one screw
holding the card reader in place. Your computer might have more, so just unscrew them all!
After that, the card reader should be removeable.
Most card readers have a protective plastic cover on the part that you can see from the external
computer, which can be removed by lifting the tabs on the top and bottom. Refer to the pictures.

Step 9: Hard Drive & Portable Hard Drive Slot

Figure 29 Hard Drive & Portable Hard Drive Slot(s)
Web source: https://en.wikipedia.org/wiki/Card_reader
First off, de-attach the connector at the back of the slot, and unplug the other end from the
motherboard. Also unplug the SATA cable from the motherboard and the hard drive. The
portable hard drive slot is secured the same way the CD/DVD drive is, with a tab. Pull on the tab,
then slide the slot out.

To remove the hard drive from the side of the slot, unscrew the four screws securing it in place.
You must be very careful to not drop the hard drive, as it is very delicate!

Step 10: Expansion Cards

Figure 30 Expansion cards
Expansion cards are like small upgrades to your computer.
Expansion cards give computer new capabilities, once installed. Different examples are:
 Bluetooth
 Wireless Internet
 Ethernet
 TV

Different computers come stock with different cards. My computer came stock with a TV and
Ethernet card. If you only have one, remove that one. If you have two, remove the two!

There should be a single screw on top of each expansion card slot, whether it's occupied, or
empty. Remove the screws on the occupied card slots. Once the screws are removed, you should
be able to remove the cards by pulling them carefully upward. Some expansion cards have cables
leading to other parts of the computer, for example, my TV card is connected to the connectivity
center on the front of my computer. You will have to unplug any cables attached to an expansion
card.

Step 11: Connectivity Center Cables

Figure 31 Connectivity Center Cables
Web source: https://fcit.usf.edu/network/chap4/chap4.htm
Most new computers have a connectivity center located at the front of the computer.
The connectivity center is the area on the front of the computer where there is many input
sections, like usb, firewire, microphone, headphones, video, etc.. I won't remove the whole
connectivity center in this step, but I will unplug all the cables coming from it.

Do that (unplug all cables), then unplug the wires leading from the power button, hdd light, and
power light.

Step 12: RAM (Random Access Memory)

Figure 32 RAM (Random Access Memory)
Web source: https://www.crucial.com/articles/about-memory/support-what-does-computer-
memory-do
RAM allows for the near instantaneous transfer of information to and from the CPU.

So pretty much, the more RAM you have, the faster your computer runs. Most computers have 4
RAM slots, and two RAM chips. My computer came stock with two, but yours might have more
or less. To remove the RAM, push down on both tabs holding the RAM in place, which are
located at both ends of the RAM. Please see the pictures.

Step 13: Power Button & Power LED + HDD LED

Figure 33 Power Button & Power LED + HDD LED
Web source: https://www.crucial.com/articles/about-memory/support-what-does-
computer-memory-do

The power button, power LED, and hard drive LED are all within a plastic "chasis".
There is a zip tie holding the wires/cables for the front connectivity center and front power
button/LEDs. Cut it.
To remove the chasis, press in on the tabs that are located on the chasis' side. Refer to the
pictures to see the tabs. Once the tabs are being pressed in, pull the whole chasis out of the
computer.
To remove the LEDs from the "chasis", push them from the front with a screw driver. To remove
the button, you will need to push it from the back, the side with the wires. For clarification, see
the pictures.
Not all computers may be set up like this, so your computer will probably be different. Just use
common sense to find a way!

Step 14: Connectivity Center

Figure 34 Connectivity Center
Web source: https://fcit.usf.edu/network/chap4/chap4.htm
Not every computer has a connectivity center, but most new ones do.
Like I said in step 11, "The connectivity center is the area on the front of the computer where
there is many input sections, like usb, firewire, microphone, headphones, video, etc.". But this
time, I will remove the whole component, not just unplug the cables\wires!

First thing, unscrew the single screw holding it in place. There might be a different amount of
screws, in different locations on your computer, but just unscrew them all! One the screw[s] are
removed, the whole component should slide into the inside of the computer, which can then be
removed.

Just like every other step, refer to the pictures if you are confused!
Step 15: Motherboard
Figure 35 Motherboards
Web source: https://en.wikipedia.org/wiki/Motherboard
The motherboard is well, the mother of the computer! It is what links every component in the
computer together.
My motherboard is fried, but I will remove it anyway. The motherboard links every component
in the computer together. The CPU, RAM, and expansion cards are attached directly to it, and
every other part of the computer is in one way or another attached to it.

The motherboard has seven screws holding it to the frame, which are indicated by large white
circles around them. Remove those seven, then lift the motherboard out of the frame.

Reassembling Components of a Computer

The reassembling of the computer system is exactly the opposite of disassembling operation.
Before starting assembling the computer system, make sure you have the screws and a
screwdriver for those.
The first step for assembling the computer system starts with mounting the processor on the
processor socket of the motherboard. To mount the process, you don't need to apply any force.
The special ZIF (zero insertion force) sockets are usually used to prevent any damage to the
processor pins. Once the processor is mounted, the heat sink will be attached on top of the
processor. The CPU fan is also attached on top of the heat sink.
Now the motherboard is to be fixed vertically in the tower case and the screws are fixed from
behind of the motherboard.
Now line up the power supply at the top back end of the cabinet and screw it. The power
connectors for motherboard power supply and CPU fan power supply are to be connected. If the
cabinet cooling FAN is required then it is to be screwed at the back end grill of the cabinet and
its power connector is to be connected from SMPS.
Install the CD/DVD drives at the top front end of the cabinet and screw it. Install the Hard disk
drive and floppy disk drive below CD/DVD drive and screw it. Make sure once screwed there is
no vibration in either of the CD/DVD, Hard disk or Floppy disk drives.
Now select the appropriate data cable and connect one end of the cable to its drive socket and
another end at its appropriate connector on the motherboard. For SATA hard disk drive or
CD/DVD drives use SATA cable and its power cable, else use IDE data cable. Do the proper
jumper settings as per the usage requirement.
It is time now to mount the memory modules on the motherboard by aligning the RAM to its
socket on the motherboard and press it downward. Make sure the side tab are fixed into the RAM
notch. If not, you may still have to press a bit.
Install the internal cards to its socket and attach the cables or power cable to it. The selection of
right socket or slot is required as per the type of socket.
Cover the tower by placing it and pressing towards front side and screw it.
Connect the external devices with CPU at its appropriate socket. It includes mouse and keyboard
at PS2 or USB connectors. Monitor at the video output socket. Connect the power cable to the
back of tower in SMPS. Plug in the power cable to the electric board.
 3.2.2.4 Learning activities
Project Work
1. You are provided with the following activities on Disassembling a Computer. In this, you
need to explain the practical activities of at least four (4) hardware components listed below.

1) CD/DVD Drive
2) Motherboard
3) Power Supply
4) Card Reader
5) Expansion Cards
6) RAM Chips
Practical Activity

2. You are needed to undertake a physiological computing disassembly and reassembly

activities as follows;
 Shut down the computer system before the commencement of the activities. It is
hazardous to perform any such activity with the computer system power on and
connected with the power supply. Detach the power cable.

 Remove all the interfaces of the devices connected with the cabinet (computer
system).

 Perform the task at the dry, non humid area to prevent environmental problem.

 If you are inexperienced, take a picture of the inside assembly of the cabinet, so that
you can attach the right thing at the right place at the time of reassembly.

 Keep all the screw properly and fix all of them at the appropriate place

3.2.2.5 Self-assessment
Why should you avoid using a magnetic screwdriver in dissembling a computer system?

1. What are some basic tools to carry with you when servicing a computer?
 2. .What is the impact of Moore’s Law on the various hardware components?
3. What factors should be considered before disassembly and reassembly of a computer?

3.2.2.6 Tools, Equipment, Supplies and Materials

 Medium flat-tipped screwdriver
 Screwdriver
 1/4-inch nut driver
 3/16-inch nut driver
 Pair of small diagonal cutters
 Pair of needle-nose pliers33 Screws

 Drive Slot Cover



3.2.2.7 References
Christensson, P. (2018, June 25). PCI Definition. https://techterms.com

(2020). from https://www.tekmoz.com/how-to-disassemble-a-laptop/

3.2.2.8 Model answers to self-assessment

1. Magnetic screwdriver can cause permanent loss of data on hard drives or floppy disks.
Magnetism can also induce currents into components and damage them.
2. Flat-Tip Screwdrivers: Flat-tip screwdrivers are flat-headed and used to turn slotted screws.
Buy the Taparia Flat Tip Screwdriver or the JK Files Flat Tip Screw Driver.

Philips-Head Screwdrivers: Philips-head screwdrivers are the ones that are used to tighten or
loosen screws that are cross-headed.

Torx Screwdrivers and Nut Drivers: Torx Screwdrivers are used to fasten or loosen screws
that have star-shaped depression; these screwdriver tips have a firmer grip and do not slip out
that easily whilst fastening. Of late, Torx screwdrivers are used to tighten or unscrew almost all
laptop fittings.

Nut drivers, which are similar in appearance to a screwdriver, are an essential part of the
computer repair toolkit. They are used to fasten bolts and nuts of varied dimensions. They
possess a hollow shaft that empowers them with a stronghold of the threaded nut.You could use
the Focus Nut Driver or the Wera Werk Nut Driver to fasten or loosen your nuts and bolts
quickly. You could also make use of the JE tech Toll Nut Driver which comes with a soft grip to
tighten your nuts.

Wire Cutters: Wire cutters are helpful in stripping and cutting wires as per one’s need. Grab the
Ambika Heavy Duty Wire Rope Cutter to snip your wires.

Needle-Nose Pliers: Needle-nose pliers provide cutting and holding functionalities to the user.
They are useful especially in hardware and electronics repair; because of their pointed needle-
like tip, they come in handy if a nut or an element has become stuck in an otherwise unreachable
cranny of the motherboard.

Wire Strippers: Wire Strippers are pliers that help in stripping the wire off its insulation. A wire
is generally coated with a covering of insulating material. If the situation demands, the wire has
to be stripped-off of all its insulating covering to use it, say as a connector or a cable. A wire
stripper consists of a pair of blades that function as a pair of scissors does.

Crimpers: Crimping tools or crimpers are used to connect wires in such a manner that they are
able to transmit data. Two wires are joined together with the help of a crimping tool by
deforming either one or both of the wires. Every single one of the wires to be conjoined is first
placed in the connector jack and then squeezed and held together to form a uniformly conducting
wire.

3. The trainee should pick one of the components and discuss the impact of the fact that
computing doubles in speed every two years. Most devices are getting smaller, faster,
cheaper, and this should be indicated in the answer.
4. 1) Shut down the computer system before the commencement of the process. It is hazardous
to perform any such activity with the computer system power on and connected with the
power supply. Detach the power cable .
2) Remove all the interfaces of the devices connected with the cabinet(computer system).
3) Perform the task at the dry, non humid area to prevent environmental problem.
4) If you are inexperienced, take a picture of the inside assembly of the cabinet, so that you
can attach the right thing at the right place at the time of reassembly.
5) Keep all the screw properly and fix all of them at the appropriate place
3.2.3 Learning Outcome 3: Repair/Replace and reassemble components.

3.2.3.1 Introduction to the learning outcome

This unit covers competencies required to perform Determine components to replace or repair,
Procedures and Techniques for reassembling, Component testing, and Repair/replace report

3.2.3.2 Performance Standard

3.2.3.2.1 Faulty parts to be repaired or replaced are identified
3.2.3.2.2 Acquisition of new parts is done as per the specifications of the components in the
case of replacement and repair is done on faulty components.
3.2.3.2.3 Reassemble the repaired or replaced components.

3.2.3.3 Information Sheet

Operating System - the system software that controls the
computer.
S.M.A.R.T. (Self-Monitoring, Analysis, and Reporting Technology) feature. The idea is that
the hard drive monitors itself and will notice if it starts to fail, providing you with some advance
notice before the drive fails completely.
Shut Down - the command from the Special menu that shuts down
the computer safely.
Hardware: refers to the physical components that make up a computer and allow it to operate.
Acquisition of New Computer Parts in Case Of Repair And/or Replacement Of Faulty
Components

There are three main options for acquisition of computer hardware are buying, leasing, or renting
it. There are advantages and disadvantages that ought to be weighed for each of the decisions, as
shown in the table illustration below. Some of the more influential factors to consider in deciding
which option is best for a particular installation include initial versus long-term costs, whether
the business can afford to tie up capital in computer equipment, and whether the business desires
full control of and responsibility for the computer equipment.
 Advantages Disadvantages

Buying Cheaper than leasing or renting Initial cost is high

over the long run Risk of obsolescence
Ability to change system Risk of being stuck if choice
Provides tax advantages of was wrong
accelerated depreciation Full responsibility
Full control

Leasing No capital is tied up Company doesn’t own the

No financing is required system when lease expires
Leases are lower than rental Usually a heavy penalty for
payments terminating the lease
Leases are more expensive than
buying

Renting No capital is tied up Company doesn’t own the

No financing is required computer
Easy to change systems Cost is very high because
Maintenance and insurance are vendor assumes the risk (most
usually included expensive option)

Buying implies that the business itself will own the equipment. One of the main
determinants of whether to buy is the projected life of the system. If the system will be used
longer than four to five years (with all other factors held constant), the decision is usually
made to buy. Notice in the example in illustration below that the cost of purchase after three
years is lower than that of leasing or renting. As systems become smaller, more powerful, and
less expensive, and as distributed systems become more popular, more businesses are deciding to
purchase equipment.

Leasing, rather than purchasing, computer hardware is another possibility. Leasing equipment
from the vendor or a third-party leasing company is more practical when the projected life
of the system is less than four years. In addition, if significant change in technology is
imminent, leasing is a better choice. Leasing also allows the business to put its money
elsewhere, where it can be working for the company rather than be tied up in capital equipment.
Over a long period, however, leasing is not an economical way to acquire computer
equipment.

Renting computer hardware is the third main option for computer acquisition. One of the main
advantages of renting is that none of the company’s capital is tied up, and hence no
financing is required. Also, renting computer hardware makes it easier to change system
hardware. Finally, maintenance and insurance are usually included in rental agreements. Because
of the high costs involved and the fact that the company will not own the rented equipment,
however, renting should be contemplated only as a short-term move to handle nonrecurring
or limited computer needs or technologically volatile times.

Evaluation of Vendor Support for Computer Hardware

Several key areas ought to be evaluated when weighing the support services available to
businesses from vendors. Most vendors offer testing of hardware on delivery and a 90-day
warranty covering any factory defects, but you must ascertain what else the vendor has to o
ffer. Vendors of comparable quality frequently distinguish themselves from others by the
range of support services they offer.
A list of key criteria that ought to be checked when evaluating vendor support is provided in the
illustration below. Most of the extra vendor support services listed there are negotiated separately
from hardware lease or purchase contracts.

Vendor Services Specifics Vendors Typically Offer

Hardware Support Full line of hardware

Quality products
Warranty

Software Support Complete software needs

Vendor Services Specifics Vendors Typically Offer

Custom programming
Warranty

Installation and Commitment to schedule

Training In-house training
Technical assistance

Maintenance Routine maintenance procedures

Specified response time in emergencies
Equipment loan while repair is being done

Support services include routine and preventive maintenance of hardware, specified response
time (within six hours, next working day, etc.) in case of emergency equipment breakdowns,
loan of equipment in the event that hardware must be permanently replaced or off-site
repair is required, and in-house training or off-site group seminars for users. Peruse the
support services documents accompanying the purchase or lease of equipment and
remember to involve appropriate legal staff before signing contracts for equipment or
services.
Unfortunately, evaluating computer hardware is not as straightforward as simply comparing
costs and choosing the least expensive option. Some other eventualities commonly brought up by
users and management include
1. the possibility of adding on to the system if the need comes up later;
2. the possibility of interfacing with equipment from other vendors if the system needs to grow;
3. the benefits of buying more memory than is projected as necessary, with the expectation that
business will eventually “grow into it”; and
4. The corporate stability of the vendor.
Competition among vendors has made the idea of producing hardware that is compatible with
competitors’ hardware important for vendors’ survival. Before becoming convinced that buying
cheaper compatibles is the way to endow your system with add-on capability, however, do
enough research to feel confident that the original vendor is a stable corporate entity.
Reassembling Of the Repaired or Replaced Computer Components
Computers are still largely designed using the Von Neumann architecture, which describes the
use of a central processing unit interacting with a memory unit, to facilitate the processing of
data from input sources like external mass storage to output devices like the screen.
Computers usually consist of some relatively similar componentry across designs, although
several of the components which traditionally were modular in early computer designs have been
absorbed into an integrated central motherboard. These components include the CPU, memory
unit (RAM), data storage drive (HDD/SDD), graphics card, sound card, network card, and
cooling unit, along with peripherals like the keyboard, speakers, mouse, and screen. Other
devices may also work in tandem with the computer, and are also considered hardware, such as a
printer, scanner, game controller, or webcam.

For repairing or troubleshooting a computer use the following procedure: Gather together your
toolkit: e.g. air blowing machine, screw drivers, software, back up disk etc. q Check for power
FIRST, before doing anything else. 10 - 15 percent of all computer Issues/Problems emanate
from power surge. Check this BEFORE doing anything else. Check to be sure if the computer is
plugged in to an AC outlet properly.
Check your external connections to the computer. Specifically, check the mouse, keyboard,
monitor, modem and/or printer cables, making sure that all are secure and in the right sockets.
Perform the Power On Self-Test (POST) POST is a set of procedures that a computer runs
through each (me it is turned on. It ensures that all of the system's hardware is working properly
before trying to load the operating system. If the computer does not pass POST, it will not boot.
Note: Make sure the computer turns on. If nothing happens (no lights, no sound, no fans, etc.),
the computer has a power related issue.
If the computer is still malfunctioning, go ahead then and open the case. Check to see that all of
the cards are fully pressed down into the bus connections, that any socketed chips are fully
pressed into their sockets, and that all cable connections are fully attached. Make sure that the
drive cables are attached correctly. q Clean any dust or foreign material out of the case while it is
open. Dust can cause overheating problems and electrical shorts. Sometimes, insects will nest
inside the case as well. All of this needs to be cleaned out before you close up the case. Take
precautions to avoid inhaling excess dust, and consider using protective eyewear if necessary.
The computer is unable to start up – If the computer does not turn on when you press the
power button, the following suggestions may help you to determine why the computer will
not start up.
q First of all, check if the computer is plugged in to an AC outlet properly. q Plug another
electrical device into the outlet to be sure that the outlet is providing adequate power. A surge
protector can be used in this case, because voltage surges can be very damaging to computers
and other electrical components. Then put on the system to perform a POST. Acer the POST and
it is confirms that, the computer is producing all of the usual startup sounds and lights, but the
monitor is not displaying any information, perhaps there is a problem with the monitor. Make
sure that it is connected to a power source, and also that the VGA cable is connected to the
computer.
Basic computer Hardware Repairs
Replacing a Power Supply. The power supply failure is a common problem in our country. This
is due to an uneven or “poor” voltage and power surges.
• Replacing a Hard Drive or formatting and installing Fresh OPERATING SYSTEM.
Replacing RAM. RAM can fail or can loose from its housing and need to be reseated. If a
computer needs new or additional RAM, it is important to make sure that the RAM used is
compatible with the computer system. RAM is very easily damaged by electrostatic charges, so it
is very important for the user to be grounded before picking up RAM. Also RAM should only be
handled by the edges.

Peripheral Hardware Use and Maintenance\

Peripheral hardware will also last longer if it is well maintained. Peripheral hardware such as
printers, scanners will last longer if proper care about heat, dust and power surge control is
taking to consideration. Troubleshooting and fixing Printer problems
Let’s assume that your printer’s drivers are up-to-date, q and that it has enough paper and ink or
toner to print. q Try turning the printer off and on. q Unplug the printer and plug it back in.
Check your printer’s print queue by looking for the printer icon in the system tray and double-
clicking it.
The print queue shows you the status of each job as well as the general status of your printer. q
makes sure that ‘Use Printer Offline’ isn’t selected.
Ensure that ‘Use Printer Offline’ isn’t checked. Sometimes, printing while your printer is turned
off can cause Windows to set your printer to work offline, and that can stall jobs sent later.

Maintaining the Battery for your Computer

Most laptop batteries will last at least four hours when fully charged. If not maintained, however,
the battery will require charging more frequently. For maximum performance. Use the battery as
your power source un(l the low battery warning emerges. Using your laptop with the AC adapter
plugged into an electrical outlet will overcharge the battery. Overcharging decreases the life of
the battery. Eventually the battery will be unable to hold a charge and will require a replacement.
Condition the battery for maximum performance 1. Discharge the battery – use the battery until
the low battery warning emerges. 2. Charge the battery – use the AC adapter until the battery is
fully charged. 3. Then immediately disconnect the AC adapter from the notebook. The procedure
above insures both maximum performance and long life for the battery

Web link: https://www.youtube.com/watch?v=AqFY7vJiaac

3.2.3.4 Learning Activities
Special instructions related to learning activities.

 Practical activities can be performed in the computer lab of the trainee’s institution or a
personal computer.

Trainees taking this unit are highly recommended to own a working computer.
 The learner is required to perform the following step by step activities in reassembling of
repaired components of a Computer System.

STEP 1
Put the motherboard back into the case and reconnect the sound cable.
Put all screws back into the white arrow holes.
Put the case parts back together. Remember to thread the cables including the antennae cable
back through. Make sure no cable is snagged or caught up anywhere.
STEP 2
Put the retaining screws back into the bottom half of the computer. Then put the top screws back
in.
STEP 3
Put the screen back in place and reconnect the antennae and the data cable.
Replace the display hinge screws.
STEP 4
Replace the keyboard. First of all put the ribbon cable back in. Remember there is a plastic
hinge which holds the ribbon in place; remember to lift this up first (gently).
The ribbon has a darker side and a lighter side. It is the lighter side that faces upward, so there is
no twist in the ribbon.
Replace the keyboard retaining screws.
STEP 5
Click the Hinge Cover Plate (HCP) back into place. Use even pressure to ensure it fits properly.
STEP 6
Replace the RAM. Remember it is fed into the slots at 30 degree angles and not straight on.
Once it has been fed at a 30 degree angle, click it downwards into place.
Replace the other components such as the wireless card, again remember it has to inserted at a 30
degree angle. Click it into place and gently replace the gold connector.
Replace the Hard Disk Drive (HDD) by sliding it in the opposite direction to the arrow. Make
sure it fits securely and is not loose.
Insert the CD/DVD drive and put the retaining screw back into the underside of the laptop.
STEP 7
Finally, replace the component covers and replace all of the screws

3.2.3.5 Self-Assessment
1. What is the relationship between hardware and software problem in a computer system?
2. Why is proper and regular maintenance significant for any computer system?
3. What are the basic computer maintenance guidelines which assist in improving hardware
and software performance?
4. What is the distinction between hardware repair and software repair?
5. When the screen is blank, the computer may not be set to display the image on the computer
screen. What are the two (two) 2 basic tips to troubleshoot and fix/ repairs the computer
issue?

3.2.3.6 Tools, Equipment, Supplies and Materials

Medium flat-tipped screwdriver
● Small flat-tipped tweaker screwdriver
● Screwdriver
●1/4-inch nut driver
●3/16-inch nut driver
●Pair of small diagonal cutters
●Pair of needle-nose pliers

3.2.3.7 References
Computer Basics: Basic Parts of a Computer. (2020).
https://edu.gcfglobal.org/en/computerbasics/basic-parts-of-a-computer/1/

Williams, Gregg (January 1982). "A Closer Look at the IBM Personal Computer". BYTE. p. 36.
Retrieved 19 October 2013.

3.2.3.8 Model Answers to Self-Assessment

1. Without software, computer hardware is useless. Conversely, computer software cannot be

used without supporting hardware. Similarly, computer software has to first be loaded into
the computer’s hardware and then executed. There are several categories of software, with
the two main categories being operating-system software, which makes the hardware usable,
and application software, which does something useful. Examples of operating systems
include Microsoft Windows on a personal computer and Google’s Android on a mobile
phone. An example of application software is Microsoft Excel.
2. Since computers are such an integral part of our lives, it is crucial that we take care of them
by having them properly maintained. Here are five great reasons why regular computer
maintenance is a good idea.
3. Early Detection of Issues: Computers can be temperamental, and we all know that small
issues can become huge problems before we know it. But, having regular
maintenance check done on your computer can eradicate small issues before they become big
problems. Small issues can crop up at any time, even when your computer is new, nipping
them in the bud during a regular maintenance session can save you a lot of headaches when
the computer starts to age.
Prevention against Viruses and Malware: It seems like no matter how often we sweep our
computers or run virus checks on them; our computers are still vulnerable to harmful viruses.
There are innumerable viruses and malware already out there just waiting to infect
computers, and more are being created every day. Some are meant to be a daily annoyance
and slow down the processing time of the computer or make pop-up messages appear, but
others can infect entire operating systems. When this occurs either at home or a business, it
can be costly to fix and can even cost a company money in other ways such as loss of
productivity. But, keeping computers well-maintained can keep both viruses and malware
away and keep your computer running in tip-top shape. Regular maintenance can also help
you ensure your antivirus software is up-to-date and working properly.
Speed up Your Computer: Nothing can be more frustrating than a computer that
processes too slowly. But, as most of us can attest, over time our computers get clogged up
with files and everything gets disorganized and fragmented. The result is slow processing
times. Computer maintenance techs are experts at running speed and optimization checks that
can pinpoint issues and keep your computer running at an optimal speed.
Maximize your Software Efficiency: Another reason your computer may slow down
over time is that your software package is getting old. Since this change happens gradually,
your computer simply gets used to it and thinks that it is normal. But, having regularly
scheduled maintenance on your computer will clean out any issues and have your software
running perfectly again.
Prevent Data Loss: Although data loss is uncommon, if it does happen, it can wreak
havoc on your life. When your computer starts running slowly or begins having occasional
hiccups, it can require a system reboot that can ultimately result in lost data. However,
keeping your computer maintained will lessen the likelihood of these instances and keep your
data safe and secure for when you need to access it.
 3. These essential maintenance tips for a computer system will see many more years of
powerful performance and great appeal.
Protect with padding: Everyone has been there; drops, bumps, and slips result in unsightly
cosmetic dings that leave your computer looking less-than-loved. If you’re like most people
who travel with their PC, safeguarding against accidents can feel next to impossible when
packing your PC away into a carry-on. An exposed laptop is vulnerable to all of the elements
of travel you likely want to protect it from.

Whether you’re traveling business-class or to a classroom across campus, shielding your PC

against the elements starts with a protective case. There are a few different styles of
protection that offer differing levels of armor and functionality. These include:

Skins: Functioning as a full-body laptop sticker, laptop skins are best for protecting the
chassis from light damage and scratches.

Hardshell snap-on covers: Polycarbonate, plastic, or rubberized hard shell laptop covers
protect your PC while still granting easy access to ports, buttons, lights, and fans.

Sleeves: A simple, soft, envelope-style pouch typically made of gentle materials like nylon,
polyester, suede, or microfiber, laptop sleeves are lightweight protection.

Messenger bag: A shoulder bag specifically designed to accommodate your laptop and necessary
peripherals, the dedicated laptop messenger bag offers the most padded protection.

Organize cords: The only thing more frustrating than dealing with long, confusing cables is
getting them all mixed up and tangled in the process. Keeping your digital world connected is a
must, so nixing the cables isn’t a feasible option. Taking the time to declutter and organize the
snake-like mass of wires spawning from your power strip and PC ports is a great first step for
both desktop and laptop users. Try these wire organization tips:

A rotating power strip: Traditional power strips offer a single line or panel of surge inputs. A
rotating power strip gives you the freedom to modify the positioning of your many chargers,
monitors, and docks.
Color-coding cables: Computer cables tend to be two colors; black and white. Organizing your
mess of wires may be as simple as color coding them with reds, blues, yellows, greens, and or
using labels in distinguishable hues.

Cable clips: Wire management is made simple when you attach cable clips to your desk, wall, or
floor. These small clips are designed to hold cables of all different sizes.

Organizer panel: Functioning as a panel of cable clips, a wire organizer panel accommodates
multiple wires. Stick it in place with an adhesive or keep it desk-side when you use a weighted
panel.

Awesome tip: Be sure to keep your wires away from any footpaths. Tripping over wires could
result in the toppling of your devices, doing more damage in an instant than years of use could
ever do.
Update your operating system: If you’re looking for basic computer maintenance, keeping your
operating system up to date is one of the easiest solutions. Regardless of whether you’re a
Windows, Mac, or Linux loyalist, updating your PC when new patches are available ensures
your PC stays at the cutting-edge of performance power.
Windows 10 is known for keeping users in-tune with once-a-day update checks. This automated
scan occurs in the background and always notifies you if there are any important software or
operating system patches that need to be made. The end goal is to optimize your PC
performance, so when Windows suggests you update, you should do it.
Awesome tip: Some updates take longer than others. Set aside time before bedtime or during a
daytime break to let Windows do its thing without interrupting your workflow.
Unplug to avoid overcharging: With heightened dependence on wireless devices, optimizing
battery power is a top priority for many. There are few things more dreadful than a draining
battery when you’ve got hours of work and play left on your day’s schedule. However, it’s better
to resist the temptation of plugging in the moment your PC falls under 50% battery life.
Unnecessary charging can lead to overcharging, which then leads to regenerative capability
deterioration. This often looks like a laptop that can’t hold a charge as well as it could in its
earlier days.
 Being shackled to the weight of a charger defeats the purpose of a laptop’s wireless portability.
To avoid a bad battery fate, unplug your device after it reaches 100% charge, and don’t plug in
until power is actually low.
Purge your system of junk files and programs: Computers tend to show their age best in the
number of unused files living on their hard drives. Useless programs and old junk files likely
take up more space than you realize. From old versions of software to retired versions of your
resume, your PC is sure to have its fair share of digital debris festering on your desktop or in
your start menu. These programs and files can quickly turn into performance hogs if they
continue to accumulate.
Before your computer gets to a point where it’s begging for more storage space, use these PC
purge tips to relieve your system.
 Uninstall trialware
 Run disk cleanup software
 Empty the recycle bin
 Delete temporary files
 Remove cache of offline web pages

Run regular antivirus scans: Malware attacks can sneak up on you at any given moment, and in
the event one does, having a savvy antivirus living on your PC will protect you against the
damage viruses bring. Weekly antivirus scans ensure your computer is always clear of malicious
software infections. A basic scan will examine your computer for any glaring dangers or
outstanding activity.

For those who are frequent web-users and download programs and files regularly, consider
running a virus scan twice a week. It’s always better to err on the side of safety, especially when
your personal data could be at risk.
Malware infections can compromise the performance of your computer and expose your
confidential information to third-party cybercriminals. Depending on the type of
malware installed on your system, a virus could also:
 Slow web browser speeds
 Disrupt network connections
 Freeze or crash your system
 Alter computer settings
 Allow unauthorized access to system resources

By running regular antivirus scans you can rest assured that nothing slips by. Be sure to choose
an antivirus scan servicer that also scans all of your downloads, too.
Clean the keyboard and case: You’d be surprised to see just how much dust and debris lives
underneath your keyboard’s keys. From food crumbs and dog hairs to dust and dirt, and
everything else that can fit in between the keys, a number of dirty particles can clog your
keyboard. This usually results in sticky or difficult-to-press buttons.
Clearing out these hard-to-reach parts of your laptop or desktop setup is most easily done with a
compressed air canister, available from office supply stores, computer stores, and hardware
stores.
For external keyboards: Unplug the keyboard from the USB port or power it off if it’s wireless.
Tilt the keyboard upside down and shake any loose debris out first. Spray compressed air at an
angle and approximately 1-inch away from the keys. Use a damp microfiber cloth to finish the
job, removing any excess dust or grime.
For the laptop user: Power your laptop off and unplug any USB or power supply inputs. Tilt the
laptop upside down and gently tap it to encourage any loose debris to come out. Set the laptop
down in its natural position and spray between keys from about 1-inch away. Spray in short
bursts moving from one side of the keyboard to the other.
If you find certain spots tougher to clean than others, use a cotton ball dipped in isopropyl
alcohol as a great alternative. Alcohol evaporates more quickly than water which makes it the
perfect solution for hardened debris.
Pro-tip: When cleaning your laptop or desktop, absolutely avoid pouring any type of liquid onto
the body. Water and electronic devices do not mix well and could result in extreme damage to
your computer.
Update your passwords: Believe it or not, updating your passwords is a task as crucial as backing
up your data. Verizon’s 2017 Data Breach Investigations Report found that an alarming 81% of
hacking-related breaches leveraged either stolen and/or weak passwords [1]. Poor password
behavior encompasses everything from using the same password for every account to using
simple, guessable passwords like “password” or “123456.”
 When it comes to basic computer maintenance, protecting your digital world against
cybercriminals should always be at the forefront of your task list. No security system is perfect,
and more today than ever before, consumers are realizing this on a large scale.
If you’re overdue for a password update, consider using these strong password generation tips:

i. Use at least 10 characters

ii. Use a combination of uppercase and lowercase letters
iii. Include both numbers and special symbols
iv. Add emoticons if possible (:O, :(, :D, :), T.T)

A strong password safeguards all of your data against potential third-party hackers which is
precisely why it’s such an essential part of computer maintenance.
Organize your data: It’s easy to let your computer’s data organization run awry when your
work and play lifestyle doesn’t leave much time for calculated file management. Whether
it’s old music files from your garage band days or downloaded add-ons for your favorite
simulation game, your PC’s many folders can grow crowded.

If you can’t remember the last time you took a look through your downloads folder, you’re
likely overdue for a visit. The same applies to the rest of your default folders (documents,
photos, etc.).

Dealing with a cluttered desktop or crowded computer folders may be a daunting task, but
with these tips and tricks, you’ll be well on your way to a functioning system of files and
folders.

Create large, main folders: Everyone uses their computers for different primary purposes. A
freelance writer will likely have completely different main folder assignments than a business
owner. It’s important to narrow down your digital world into easy folder divisions to make
your first round of organization a breeze, and your future rounds even easier.

Create small sub-folders: Within your larger primary folders, smaller sub-folders make your
organization operation even smoother. Being able to categorize files by their functionality or
content will help you access them whenever you need them. No search button necessary.
 Empty your downloads folder: Your downloads folder should function as a temporary cache
for recently downloaded files. Get into the habit of placing recent downloads in their proper
folders or deleting them once they’ve served their purpose.

Clear your desktop: When you power on your computer and saddle up for your day’s work or
some light social media browsing, you want to be able to do so without the stress of clutter.
Clear your desktop of any files, folders, or programs you don’t need readily available at
every power-on.

Choose thoughtful filenames: If you’re frequently saving images, PDFs, and other common
files, you know how easy it is to type in gibberish for a successful “Save As” operation.
Instead of rushing through, take the time to come up with intentional file names so you
always know what’s living on your hard drive and where it’s located.

Back up your data: Part of owning a modern computer is to prepare for the unexpected.
Sudden crashes, untimely glitches, and random hardware failure all have the potential to
damage the data living on your PC. Backing up files is one of the most vital computer
maintenance procedures PC users can do for themselves. That’s why we’ve ranked it at our
final spot. Your computer is replaceable, but without a backup, your information is not.

Full backups are usually done on storage-heavy external hard drives and on the cloud. By
making duplicate copies of everything on your PC (actually having your data in 3 places is
safest), all of your valuable data lives both on your computer and inside of the external drive
or cloud.

4. Computer hardware maintenance involves taking care of

the computer's physical components, such as its keyboard, hard drive and internal CD or
DVD drives. Cleaning the computer, keeping its fans free from dust, and defragmenting its
hard drives regularly are all parts of a computer hardware maintenance program.

5. Tip 1. Make sure the monitor has power and the power light comes on when the power
button is pressed. ...

If you have a flat panel LCD monitor, unplug the monitor power cable, wait about 30 seconds,
reconnect the cable and then turn on the monitor.
Tip 2. Choose Start→Control Panel and click the System and Security Link. Under Action
Center, click the Find and Fix Problems (Troubleshooting) link. You see
the Troubleshooting screen. Make sure that the Get the Most Up-to-Date Troubleshooters check
box is selected.
3.2.4 Learning Outcome 4: Test computer functionality
3.2.4.1 Introduction to the learning outcome
This unit covers competencies required to Identify computer testing tools, Testing techniques are
identified, perform computer test functionality, and Generate status report.

3.2.4.2 Performance Standard

3.2.4.2.1 he computer for POST test
3.2.4.2.2 Perform specific component test.
3.2.4.2.3 Evaluate test results.
3.2.4.2.4 Generate component and system report.

3.2.4.3 Information Sheet

Boot - to start up a computer.
Byte - a piece of computer information made up of eight bits. Card or Expansion Card – a
printed circuit board that adds some.
Document - a file you create, as opposed to the application that reated it.
Download - to transfer data from one computer to another. (If you are on the receiving end, you
are downloading. If you are on the sending end, you are uploading).
Driver - a program on a computer that tells it how to communicate with an add-on piece of
equipment (like a printer).
Expansion slot - a connector inside the computer that allows one to plug in a printed circuit
board that provides new or enhanced features.
File - the generic word for an application, document, control panel, or other computer data
Switching on the Computer for Power-On Self-Tests (Post) Test

The Power on Self-Test happens each time the turn a computer on. It sounds complicated and
that’s because it kind of is. A computer does so much when it is turned on and this is just part of
that.
The POST is an automated test that is controlled by the Bios. It happens during the boot process.
The first step of the POST, which is operated by the Bios, is to verify the Bios code.
After it has completed that, the POST then continues to check all the computer hardware. If there
are no errors the POST will proceed very quickly. However, if any errors are found, these will be
displayed via an error message, or if the video hasn’t been turned on, or if there is some error in
it, then the computer will make a number of beeps. These are known as the POST beep codes.

Booting (or booting up) is the initialization of a computerized system. The system can be a
computer or a computer appliance. The booting process can be “hard”, after electrical power to
the CPU is switched from off to on (in order to diagnose particular hardware errors), or “soft”,
when those power-on self-tests (POST) can be avoided. Soft booting can be initiated by
hardware such as a button press, or by software command. Booting is complete when the normal,
operative, runtime environment is attained.

The computer may make one or two beeps on startup anyway, however these are normal. It is
only when the beep continues, and the computer does not start up correctly. Then there may have
problems.

A boot loader is a computer program that loads an operating system or some other system
software for the computer after completion of the power-on self-tests; it is the loader for the
operating system itself, which has its own loader for loading ordinary user programs and
libraries. Within the hard reboot process, it runs after completion of the self-tests, then loads and
runs the software. A boot loader is loaded into main memory from persistent memory, such as a
hard disk drive or, in some older computers, from a medium such as punched cards, punched
tape, or magnetic tape. The boot loader then loads and executes the processes that finalize the
boot. Like POST processes, the boot loader code comes from a “hard-wired” and persistent
location; if that location is too limited for some reason, that primary boot loader calls a second-
stage boot loader or a secondary program loader.

On modern general purpose computers, the boot up process can take tens of seconds, and
typically involves performing a power-on self-test, locating and initializing peripheral devices,
and then finding, loading and starting an operating system.
The process of hibernating or sleeping does not involve booting. Minimally, some embedded
systems do not require a noticeable boot sequence to begin functioning and when turned on may
simply run operational programs that are stored in ROM.
All computing systems are state machines, and a reboot may be the only method to return to a
designated zero-state from an unintended, locked state.

Performing Specific Component Test

Although hardware failures most certainly may occur in your computer, it is important to check
for as many software issues as you can before proceeding. The fact is, most errors are caused by
software (such as drivers) related problems, not by a failing hardware device. See basic
troubleshooting for a good starting point.
Remove new hardware.
If any new hardware was recently added to the computer, remove that hardware to make sure it is
not causing your issue. If a computer works after removing the new hardware, it can mean a few
things. Either the new hardware is not compatible with your computer, a system setting needs to
be changed, or the new hardware is defective.
Remove any disks or USB devices.

Web source: https://www.google.com/search?

q=usb+port&safe=active&sxsrf=ALeKk022_VvALmPzJi9EeR2nzXYrmBg5Mw:16085483834
38&tbm=isch&source=iu&ictx=1&fir=XvyTwE0i8aVwuM%252CR6PElcFxPbh-_M
%252C_&vet=1&usg=AI4_-kR_EJEaoRXpka-
zRhUQ3zZddTqdNg&sa=X&ved=2ahUKEwjTov7X9d7tAhWEsnEKHZ2ICH0Q_h16BAgSEA
E#imgrc=XvyTwE0i8aVwuM
Remove any disks, CDs, or DVDs that are in the computer. If any USB devices (iPods, drives,
phones, etc.) are connected, disconnect all of them as well. Reboot the computer and see if
anything changes.
Disconnect external devices
Remove everything from the back of the computer, except the power cable. Turn on the
computer and see if it beeps normally. If the computer has never beeped, keep the monitor or
display connected to see if any change occurs.
Reconnect and check power cords
If the computer is not getting enough power or the power is getting interrupted, the computer can
encounter problems. Disconnect your power cables from any power strip or UPS (uninterruptible
power supply) and connect the computer directly to a known good wall outlet.
Identify beep code
If you are receiving a sequence of beeps, see the beep code page for a listing of different beep
codes and their explanation. You can also check your motherboard or computer documentation
for information on the beep codes. These beep codes are meant to help identify which computer
component is failing or bad. If your beep code is not listed, continue troubleshooting.
https://www.manualsearcher.com/hp/elitedesk-800-g2/manual?p=6
https://support.hp.com/us-en/product/hp-elitedesk-800-g2-small-form-factor-pc/7633277/
manuals
Check all fans
Make sure all fans are running on the computer. If a fan has failed (especially the heat sink fan
for the CPU), your computer could be overheating or detecting the fan failure, causing the
computer not to boot.
Check all cables
Verify all the cables are securely connected to the computer and that there are no loose cables by
firmly pressing in each cable.
 All disk drives should have a data cable and power cable connected to them.
 Your power supply should have at least one cable going to the motherboard. Many
motherboards may also have additional cables connected to them to supply power to the fans.
Disconnect all expansion cards
If the above recommendations still have not resolved the irregular POST, disconnect the riser
board (if applicable) and each of the expansion cards. If this fixes the problem or allows the
computer to POST, connect one card at a time until you determine which card is causing the
problem.
Disconnect all drives
If you cannot diagnose the problem by the beep code (or you do not hear a beep code), power off
the computer. Then, disconnect any IDE, SATA, SCSI, or other data cables from
the motherboard. When they are disconnected, try booting the computer again.
If this resolves your irregular POST or generates error messages, reconnect each device until you
determine which device or cable is causing the issue. In some situations, it can also be a loose
cable connection that causes the issue.
Remove the RAM
If you continue to experience the same problem with all the above hardware removed, remove
the RAM from the motherboard and turn on the computer. If the computer has a different beep
code or was not beeping but is now, turn off your computer and try the suggestions below. Make
sure to turn off the computer before adding and removing the memory and then turning it back
on to see if the suggestion resolves the issue.
1. Re-insert the memory into the same slot.
2. If you have more than one stick of memory, remove all but one stick of memory and try
rotating through each stick.
3. Try one stick of memory in each slot.
If you can get the computer to boot with one or more of the sticks of memory installed, you are
likely dealing with some bad memory. Try to identify which stick of memory is bad and replace
it.
If you can get the memory to work in one slot but not another slot, the motherboard is likely
defective. You can either workaround the issue by running the memory in a different slot that
does work or replace the motherboard.
Power cycle the computer
In some situations, a computer may have power related issues often caused by either the power
supply or the motherboard. To help determine if this is the issue, try turning the computer on,
off, and back on as fast as possible, making sure the computer power light goes on and off. In
some situations, you may be able to temporarily get the computer to boot.

3.2.4.4 Learning Activities

The trainee needs to perform the following activities for identification and assembling and
dissembling of faulty components of a computer:
 Assemble a working system from components.
 Disassemble a working system and identify the purpose of each component.
 Redesign a working system to make it more ergonomic, more environmentally friendly, or
more cost effective.
 Repair a nonworking or faulty system by replacing one or more components.
 Operate a system (or system of systems) to achieve a specified outcome.
 Observe a debate (portrayed by actors or animated figures) about a controversial new
technology, choose a point of view, and defend it using information gathered from the Web.
3.2.4.5 Self-Assessment
1. Why is it desirable to switch on the computer system for Power On Self Test (POST)
analysis?
2. What does the following POST beep codes mean:

Beeps Meaning

1 short beep

2 short beeps

No beep
Continuous beep

Repeating short beeps

1 long, 1 short beep

1 long, 2 short beeps

1 long, 3 short beeps

3 long beeps

Beeps Meaning

5
 6

10

11

continuous beeping

3.2.4.6 Tools, Equipment, Supplies and Materials

●1/4-inch nut driver
●3/16-inch nut driver
●Pair of small diagonal cutters
●Pair of needle-nose pliers

3.2.4.7 References

Bennett, R.E., F. Jenkins, H. Persky, and A. Weiss. 2003. Assessing complex problem-solving
performances. Assessment in Education 10(3): 347–359.

Bunderson, C.V., D.K. Inouye, and J.B. Olson. 1989. The four generations of computerized
educational measurement. Pp. 367–408 in Educational Measurement, 3rd ed., edited by R.L.
Linn. New York: Macmillan.
Carroll, J., D. Potthoff, and T. Huber. 1996. Learning from three years of portfolio use in
teacher education. Journal of Teacher Education 47

Williams, Gregg (January 1982). "A Closer Look at the IBM Personal Computer". BYTE. p. 36.
Retrieved 19 October 2013.

"Post Code Master - PC BIOS Power On Self-Test POST Codes & Diagnostic Beep Codes".
Archived from the original on June 28, 2019.

"Power-On Self-Test Beep Definition - Part 1". Apple Support. February 18, 2012.

3.2.4.8 Model Answers for Self-Assessment

1. The power supply unit (PSU) may cause problems if it is not connected properly or does not
produce enough power for the system. If the PSU is badly connected, the system will either
not run or be very unreliable. A PSU that does not produce enough power (measured in
watts) may not be an obvious cause of problems. This is because the system is likely to start
up well but may crash a lot when used. Additionally, When a system starts up it carries out a
Power On Self-Test (POST) to check all the hardware is working properly before the
operating system is loaded. The POST starts by showing how much memory is in the system
and the main devices attached and then loads Windows® or whatever operating system the
computer uses. POST will beep if anything is badly wrong with the hardware. The beeps give
a signal which an ICT technician can look up to find out what’s wrong. For example, one
beep then three beeps then one beep from a Dell means there is a problem with the RAM,
which is probably not in the socket properly. Beeps are useful as an ICT technician can
interpret this information, even if there is no screen display.
2.

Beeps Meaning

1 short beep Normal POST – system is OK

2 short beeps POST error – error code shown on screen

Power supply, system board problem, disconnected CPU, or

No beep
disconnected speaker

Continuous beep Power supply, system board, RAM or keyboard problem

Repeating short
Power supply, system board or keyboard problem
beeps

1 long, 1 short beep System board problem

1 long, 2 short
Display adapter problem (MDA, CGA)
beeps

1 long, 3 short
Enhanced Graphics Adapter problem (EGA)
beeps

3 long beeps 3270 keyboard card error

Beeps Meaning

1 Memory refresh timer error

2 Parity error in base memory (first 64 KiB block)

 3 Base memory read/write test error

Motherboard timer not operational (check all PSU to MB connectors

4
seated)

5 Processor failure

6 8042 Gate A20 test error (cannot switch to protected mode)

7 General exception error (processor exception interrupt error)

8 Display memory error (system video adapter)

9 AMI BIOS ROM checksum fix

10 CMOS shutdown register read/write fix

11 Cache memory test failed

continuous beeping Motherboard does not detect a RAM module (continuous beeping)

3.
3.2.5 Learning Outcome 5: Upgrade computer software/hardware
3.2.5.1 Introduction to the learning outcome
This unit covers competencies required to Determine Reasons of upgrading, Identify
procedures and techniques for upgrading, and Test functionality of the upgraded
software/hardware

3.2.5.2 Performance Standard

3.2.5.2.1 Run diagnostic program.
3.2.5.2.2 Install update if any.

3.2.5.3 Information Sheet

The central processing unit (CPU) is the brain of your computer. It receives information
(fetches), processes data (decodes), and performs calculations (executes). You can find your
Windows computer’s CPU specs by navigating to Settings > System > About. Then, click
“Device specifications.”

Random access memory (RAM) temporarily stores the data that you’re actively using while
on your computer. This is why if you tend to open 40 tabs at once, you’ll notice a decline in
overall performance. RAM allows you to more quickly access data than if it was coming
straight from your hard drive To see real-time usage of your CPU, you can open up the Task
Manager on your computer and click the “Performance” tab.

Hard drive is where all of the data on your computer is stored. It’s different than RAM
because it’s your computer’s long term storage, as opposed to the short term memory RAM
delivers. The most common types of hard drives are hard disk drives (HDD) and solid-state
drives (SSD).
Solid-state drives (SSD) are a newer type of hard drive without any moving parts. It’s a
much faster hard drive but a pricier option found in high-end computers.

A graphics processing unit (GPU), or graphics card, receives information from the CPU
and then decides how the pixels on the screen should display that information ACPU should
last between 10 and 20 years in most cases.
Running Diagnostic Programs of a Computer

Symptoms of an over-stressed and failing CPU include an operating system not loading
despite the fans running. Also, if the computer turns on but nothing loads or powers on and
then it shuts off suddenly, it may have CPU issues.

Check your CPU usage record if you suspect the CPU is at the heart of a computer issues. If
a CPU is maxing out on all cores, it may want to upgrade it.

Note: If an upgrade a CPU, you may also need to upgrade a motherboard and RAM along
with it.

There are two common types of RAM, Dynamic RAM (DRAM) and Static RAM (SRAM).
Dynamic RAM (DRAM) is more common than SRAM. It consists of transistors and
capacitors and refreshes at a rate of thousands of times per second.

Static RAM (SRAM) has more transistors per memory cell than DRAM and doesn’t need to
refresh. Due to its more advanced features, it’s significantly faster - but also more expensive
- than DRAM.

How long does RAM last on average?

Typically, it will not need to replace your RAM completely. Rather, you may find that a need
to upgrade it depending on the use of a computer for and what types of applications it run.

The amount of RAM it need depends on what the computer is used for. 4GB is sufficient for
general internet browsing and/or running non-memory-intensive applications. 8GB to 12GB
is better for gaming, video streaming, and/or running memory-intensive applications.

16GB and beyond is necessary for running applications related to high-resolution photo
editing, video editing, animation, and illustrations.

What are signs my RAM is failing?

If experiencing performance issues like lagging or freezing with everyday tasks, it may need
to upgrade your RAM.
Note: In some laptop models, the RAM is soldered to the motherboard, meaning that it can’t
upgrade the RAM yourself. Check the computer’s service/hardware manual to determine if
the RAM is soldered.

An HDD features a traditional spinning hard drive. While it’s cheaper than SSD, it’s also
slower, louder, and can run hot.

How long does a hard drive last on average?

A typical hard drive will last between 3 and 5 years.

What are signs that the hard drive is failing?

Signs of the hard drive dying can range from overall slower performance to corrupted data.

Note: It’s important to back up the hard drive as soon as it provide notice signs that the hard
drive is close to failure. Common backup solutions include external hard drives and remote
cloud storage.

Two common types of graphics cards include video graphics array (VGA) which renders 256
colors. Quantum Extended Graphics Array (QXGA), on the other hand, is more high
performance and is capable of rendering millions of colors.

How long does a graphics card last on average?

Typically, expect the graphics card to last more than 5 years. With that said, the lifespan may
depend on if it is a single GPU or dual GPU configuration. A single GPU is more cost-
effective and better for casual users. A dual GPU, in contrast, is more expensive but users
who need great graphics will enjoy the increased graphics performance.

What are signs GPU is failing?

When random lines or dots appear, or incorrect colors appear on your screen, known as
artifacting, it might be time to upgrade the graphics card.

Note: Artifacting can also be a sign that your graphics card is overheating, so check the
cooling system before upgrading. Prevent overheating by regularly cleaning vents and fans to
remove dust buildup.
The best way to ensure you can depend on your laptop or desktop PC is by investing in
quality technology from the beginning. The lure of cheap deals is strong but while a cheap
PC might be lower cost at the outset, you will likely have to replace it faster than you would
if you had spent more money in the first place. HP Store holds a variety of quality, capable
computers that can suit a variety of purposes.

Infographic transcription:
If a computer is acting up or performance is slowing, it may be time to upgrade one or more
components on the PC.

When it comes to making upgrades, there are 4 components that, when upgraded, tend to
solve most common problems plaguing a computer:

 CPU
 RAM
 Hard Drive
 GPU
Find out what these components do, how long they should last, and signs that it’s time to
upgrade.

1) CPU
The central processing unit (CPU) is the brain of the computer. It receives information
(fetches), processes data (decodes), and performs calculations (executes).

CPU Functions:
 Fetch
 Decode
 Execute
How long does a CPU last on average?
10-20 years

Installation of Updates and Computer Upgrades

Check your CPU usage record - if the CPU is maxing out on all cores, you may want to
upgrade.
Note: If upgrading a CPU, there is need to upgrade the motherboard and RAM along with it.

2) RAM
Random access memory (RAM) temporarily stores the data that is actively in use while on a
computer. RAM allows for more quickly access data than if it was coming straight from the
hard drive.

Two most common types of RAM:

Dynamic RAM (DRAM)

 More common than SRAM

 Consists of transistors and capacitors.
 Refreshes thousands of times per second
Static RAM (SRAM)

 Consists of more transistors per memory cell than DRAM.

 Does not need to refresh.
 Faster and more expensive than DRAM
How long does RAM last on average?
Typically, it needs to replace the RAM completely. Rather, may find the need to upgrade it
depending on what use of a computer for and what types of applications it runs.

Amount of RAM you may need based on your computing needs:

 General internet browsing and/or running non-memory-intensive applications (4GB)

 Gaming, video streaming, and/or running memory-intensive applications (8GB to 12GB)
 Running applications related to high-resolution photo/video editing/animation/illustration
(16GB to 64GB)
Signs for upgrade

If experiencing performance issues like lagging or freezing with everyday tasks, you may
need to upgrade your RAM.
Note: In some laptop models, the RAM is soldered to the motherboard, meaning that they
can’t be RAM upgraded. Check the computer’s service/hardware manual to determine if the
RAM is soldered.

3) Hard Drive
A hard drive is where all of the data on a computer is stored.

Common types of hard drives:

Hard disk drive (HDD)

 Traditional spinning hard drive

 Cheaper than SSD, but slower as well
 Can be louder and get hotter than solid state drives.
Solid state drive (SSD)

 Newer technology
 Does not have any moving parts.
 Smaller than hard disk drives
How long does a hard drive last on average?
3-5 years

Signs you should upgrade.

Signs can range from slower performance to corrupted data - these issues may suggest your
hard drive is close to failing.

Note: It is important to back up your hard drive as soon as you notice signs that your hard
drive is close to failure. Common backup solutions include external hard drives and remote
cloud storage.

4) GPU
A graphics processing unit (GPU), or graphics card, receives information from the CPU and
then decides how the pixels on the screen should display that information.

Types of graphics cards:

1. Video Graphics Array (VGA)

 Minimum standard
 Allows 256 colors.
2. Quantum Extended Graphics Array (QXGA)

 High performance
 Allows millions of colors.
How long does a graphics card last on average?
5+ years

This may depend on if you have a single GPU or dual GPU configuration:

1. Single GPU

 More cost effective

 Better for standard users
2. Dual GPU

 More expensive
 Increased graphics performance, making it better for gamers.
Learn more about how to upgrade your laptop or PC to get the most out of an existing
computer, and how to customize for highest performance when buying a new laptop.

1. Test components. Check that the components work using the tests you selected in
preparation for the hardware upgrade. The selected tests should ensure that everything is
checked – if any tests are missed, it is possible that a component will give problems later.
2. System testing. Make sure the computer works with all the peripherals and the network.

1. Restoring data. This will be needed if the hard disk has been replaced or formatted. If the
data is not restored it will not be on the disk, so the user will not be able to access their work.
•
 2. Software installation. This is often needed for hardware upgrades, such as a new scanner.
The software will allow the user to control the hardware properly, e.g. changing the scan
resolution, and to edit the scanned images.
3. Software configuration. This may be needed to set the defaults for a new printer driver,
so that the printer uses a quick and economical print quality setting (unless the user chooses
otherwise)

Related web links:

 HP Laptop Buying Guide

 How to Choose the Best HP Laptop

1.5.5.4 Learning Activities

Practical Activity
Special instructions related to learning activities.

 Practical activities can be performed in the computer lab of the trainee’s institution or a
personal computer.
Trainees taking this unit are highly recommended to own a working computer.
Case 1.
The learner needs to do the following activities on software upgrading to check of the
computer’s performance improves:
 Uninstall any unnecessary software you are not using.
 Remove viruses, spyware, and other malware.
 Defragment the hard drive (primarily an issue for Windows computers).
Case 2.
Ask yourself whether a component upgrade is worth it to weigh the time and cost of making
the upgrade against the time and productivity you may be losing by not making it.

3.2.5.5 Self-Assessment
1. What are the potential risks to consider when installing hardware components?
 2. Why is it desirable to install or upgrade hardware components safely, configuring
associated software?
3. Why is it necessary to test the computer system for functionality?
4. What are the reasons for and implications of registering installed product components?
5. Why is it important to produce updated documentation for the modifications?

3.2.5.6 Tools, Equipment, Supplies and Materials

●1/4-inch nut driver
●3/16-inch nut driver
●Pair of small diagonal cutters
●Pair of needle-nose pliers

3.2.5.7 References
Williams, Gregg (January 1982). "A Closer Look at the Personal Computer". BYTE.
Retrieved 19 October 2019.
"Power On Self-Test Beep Definition - Part 2". Apple Support. January 10, 2012.
. Archived from the original on December 3, 2019.

3.2.5.8 Model Answers to Self-Assessment

1. As an ICT technician, there needs a good understanding of the health and safety regulations
from early on in the career, so that one understands the good practices demanded by law. In
particular, you need to:
• report any accidents
• take reasonable care of your own health and safety when moving heavy components
• not cause any electrical hazards
• make sure that workstations meet safety requirements.
A need to adhere to health and safety regulations as they will help to protect and others and
will avoid any unnecessary legal action for reckless and unsafe working practices. If one
identifies any health and safety problems, you should tell the line manager or the health and
safety representative immediately.
2. One can use diagnostic software to thoroughly test hardware in a computer system and give a
report on any problems found. An example of diagnostic software is BurnInTest Standard,
which can test your computer components, such as the processor, hard drive, optical drive,
sound and graphics cards, RAM, network connections and ports. This software will even
report on the temperature of your processor. The results from tests can be saved to disk or
printed.

3. When a system starts up it carries out a Power on Self-Test (POST) to check all the hardware
is working properly before the operating system is loaded. The POST starts by showing how
much memory is in the system and the main devices attached and then loads Windows® or
whatever operating system the computer uses. At the beginning of POST, you can enter the
computer set-up by pressing the correct key. (There may be a message displayed on-screen to
inform you which is the correct key, perhaps the F2 or Del key, or you may need to look this
up in the manual.) Once in set-up you can change how the computer uses hardware, such as
whether to start from the hard disk or to use an optical disk to start the computer. The
computer will usually be set to start from the hard disk, but if you want to re-install the
operating system you will need to change this so the computer starts from an optical drive,
which will be the operating system installation CD. POST will beep if anything is badly
wrong with the hardware. The beeps give a signal which an ICT technician can look up to
find out what is wrong. For example, one beep then three beeps then one beep from a Dell
means there is a problem with the RAM, which is probably not in the socket properly. Beeps
are useful as an ICT technician can interpret this information, even if there is no screen
display.

4. Product registration is when you inform the manufacturer of your details when you install the
product. Product registration is often good practice as it helps get faster technical support and
advice from manufacturers about components. This is because the manufacturer then has a
record of when the warranty started and who is covered by the warranty. Another reason why
registration can be useful is that the manufacturer may send out technical advice or useful
information to purchasers if any problems are found with the product.
5. Documentation needs to be kept up to date, recording any new hardware installations or
upgrades. This ensures that:
• The organization knows which components are in which systems
• Users know how to get the best from their hardware
• Warranties can be implemented for faulty kit.