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Stock Transfer Order Process: Procedure

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120 views

Stock Transfer Order Process: Procedure

Uploaded by

samir Chaudhari
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Stock Transfer Order Process

SAP ERP has a special process with SAP Stock transport


order (STO) that enables to move stock from one plant to
another or between different Locations. In stock transfer
process, goods are procured and supplied within a company.
One plant orders the goods from another plant (they are
called the receiving plant/issuing plant).

This stock transfer can be carried out in the one-step


procedure and the two-step Procedure:
The following components are involved in this stock transfer:
● Purchasing in entering the order
● Shipping in making the delivery from the issuing plant
● Inventory Management at goods receipt in the receiving
plant
This stock transport order has the following characteristics:
● The quantity posted from stock is first of all managed as
stock in transit of the receiving plant. Only once the goods
receipt has been posted is the quantity posted to the
unrestricted-use stock of the receiving plant.
This enables the quantity "on the way" to be monitored.
● You can enter delivery costs in the order.
● The transfer posting is valuated at the valuation price of
the material in the issuing plant.
● If the plants involved belong to different company codes,
the stock transport order between plants is also a transfer
between company codes. In this case, the system creates two
accounting documents when the goods issue is posted. The
stock posting is offset against a company code clearing
account.

 If you use the two-step procedure, use movement type


641.
 If you use the one-step procedure (movement type
647), no goods receipt needs to be posted when the
goods arrive in the receiving plant.

In this document, two-step procedure is explained.


The material is posted to the stock in transit of the receiving
plant after goods issue at the supplying plant
Configuration:
1. Define Shipping Data for Plants
Path: SPROIMGMaterial Management Purchase
Order  Set up Stock Transport Order  Define
Shipping Data for Plants

In this example, FGP2 plant is a Supplying Plant so maintain only


Sales details as shown below
In this example, FGP1 plant is the Receiving Plant so maintain the
customer number which is created earlier

2. Assign Delivery and Checking Rule to Document Type:


Path: SPROIMGMaterial Management Purchase
Order  Set up Stock Transport Order  Assign
Delivery Type and Checking Rule

Maintain Supplying Plant, Delivery Type NL for


document type UB

3. Determination of Shipping Point in Purchase Order:


Path: SPROIMG Logistics Execution Shipping
Basic Shipping Functions  Shipping Point and Goods
Receiving Point DeterminationAssign Shiping Points

Loading group will be assigned to material as shown


below

pricing procedures
define schema for stock transport order

maintain below
assign vendor to the customer (XD02or bp )
bp
maintain customer pricing procedures

Create Purchase Info record(ME11)


Maintain all mandatory fields,net price & tax code
Procedural Steps
Access the transaction by (To create Purchase Order
of the material):

Logistics Materials Management


Via Menus Purchasing
Purchase Order Create

Via Transaction Code ME21N

To Create Purchase Order (ME21N)

Take ‘UB’ doc type & fill up all the mandatory fields.
Maintain ’Supplying plant’ at vendor field & maintain receiving
plant at ‘Item Overview’ level
Maintain Purchase info record in PO manually.
Click on save button . System will showing PURCHASE
ORDER Numeber

1.3. Access the transaction by (To create Purchase Order


of the material):

Logistics Sales AND Distribution


Via Menus Shipping &
Transportation Outbound Delivery
Create
Collective Processing of Document Due
for Delivery
Purchase Order Items
Via Transaction Code VL10D

Now we are Create Delivery Number


Put Shipping Plant Code & Details

Click On Execute Button .

Next Screen will appear


Now follow the below step to create delivery number

1. Select And click on Background option

2. Select Green Row and click on Show /Hide Delivery


Now Again select last row and click on Sequential Display
Your Delivery Number Showing below just double click on
this

5. Now you see your delivery number into change mode so


you can fill up all delivery related data.

Click on picking tab and put quantity in picked quantity.


Click on BACK icon to come main screen and select EDIT
option present on the top left of the screen and from drop
down select “Incompletion Log” and fill the required details if
any column appears.
Now go to Edit Option and click Incompleteness
.

1.4. Access the transaction by (To create Purchase Order


of the material):

Logistics Sales AND Distribution


Via Menus Billing Billing
Document Create
Via Transaction Code VF01

In Document field put your delivery number and & billing date
and give enter
Click on save button . System will showing Invoice
Numeber

1.6 Access the transaction by (To create Purchase Order


of the material):
Logistics Sales AND Distribution
Via Menus Billing Billing
Document Create

Via Transaction MIG Movement in


Code O ( goods out)

Now we will do MIGO to receive material stock in to receiving


plant.
We can do migo base on delivery number and Outbound Delivery
Number. Here we will do base on Outbound Delivery Number

Put Outbound Delivery Number and select movement type


101 to receive material stock end give enter system pick up
all data automatically like below screen
Click On“Item OK” & click on icon and .

Once you post your document number generate .

Now to verify stock use Transaction Code MMBE and fill required
entry and execute ..
Here you can see your stock update in Concern plant and
storage location and batch.

Now go in ME23N give your purchase order number and check


Purchase order history
Return STO in SAP Logistics
Stock movement happens between storage location to storage
location, plant to plant or company code to company code.
Inclusion of delivery cost, tracking of transit stock can be
achieved through STO. Stock shipped out of receiving plant to
customer /retailer may receive back to the receiving plant as a
return. Again, this return product has to be sent back to supply
plant for any rectification, because customer shipping plant can’t
rectify the product. This document shall address how the return
process happens in STO.

Business Need

 Product return from Customer


 Product damage during transit
Process flow

The process starts with the creation of Normal STO till the receipt
of return product by issuing plant.

Normal STO:

– Create STO

– Create shipment delivery

– Post Goods Receipt

– Create Billing (if applicable)

– Post Invoice (if applicable)

Return STO:

– Create Return STO

– Create shipment delivery

– Post Goods Receipt in MM Route

– Post Goods Receipt in SD Route

– Create Billing (if applicable)

– Post Credit Invoice (if applicable)

Key organization structure

Company code – 3000 (Intra company code)

Supply plant & Storage loc – 3400 & 0001

Receiving plant & storage loc – 3500 & 0002

warehouse number – (if applicable)


Normal STO Process

ME21N: STO of UB document type is created with the qty 200.

VL10B: Outbound delivery is created

VL02N: Post Goods issue – Prerequisite create Transfer order


(Optional)
Transfer order is created.

Post goods issue in VL02N is done.


PO history shows complete inter company STO process.

Stock overview shows, 200 qty. is transferred to plant 3500


(storage location 0002) through STO with delivery.
Out of 200 Qty, 100 Qty is issued to Customer (through MM
Route)

Stock qty reduced in plant 3500 (shipping plant to customer)


Customer reported defect in shipped qty of 100. The qty of 200
received back to the plant 3500

Stock is received back to plant 3500. Now this qty 100 needs to
be sent back to supplying plant 3400 for rectification.
Return STO Process

ME21N: Return STO is created with the same parameters like


normal STO. Return indicator needs to be selected.
MD04: Stock list in Receiving plant shows negative qty due to
return

VL10B: Delivery for return STO is created.

MIGO – GR: Goods receipt is performed with reference to the


outbound delivery. here, system automatically default 161
movement type based on return indicator in return STO.
MB5T: After goods receipt against outbound delivery, return stock
is placed in stock in transit.

VL02N: Post Goods receipt is done (“Post Goods issue” in case of


normal STO)
ME23N: The complete return history is shown below. movement
type related to intracompany STO are 161 and 671 (in case of
inter company STO movement types are 161 and 673)
MMBE: Stock overview shows defect product is being returned to
supply plant (3400)

For intra company code STO return, the process ends with
posting goods receipt in VL02N. In case of inter company code
STO, the process ends with internal credit memo because of
billing.

Configuration Overview

Switch off “Availability check” for item categories NLRN (Intra


company) & NCRN (Inter company)

Path: Logistics Execution→ Shipping→ Deliveries→ Define Item


Categories for Deliveries
Assign delivery type

For Inter company:

Path: Materials Management→ Purchasing → Purchase Order →


Returns Order→ Returns to Vendor
For Intra company:

Path: Materials Management→Purchasing→ Purchase


Order→ Returns Order→Store Return / Return Plant to Plant

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