USER MANUAL

Version: 1.5.0.3 Dated: 02-08-2012

3433, Tree Court Industrial Blvd,

St. Louis, MO 63122, USA
Tel/Fax: 001-314-218-6365
Email: [email protected]
Web: www.seilerinst.com
 ColpoITPro Installation Guide

Overview
ColpoITPro - Easy to use, functionally rich, video capture and reporting software
solutions for Colposcopy examinations. Stores image/video/report data in digital format
and retrieves the same for later use. It has specially customized report formats for
Colposcopy with latest Reid Index, standard images comparison & Biopsy markings. It
also has very useful timer and green filter features.

Before going to installation you should have

Installer DVD License Dongle

*Note: i) The above contents are bundled in the package.

ii) Without Dongle device, the application cannot be opened.

Important: Video capture card is must. CaptureITPro accepts any USB or PCI type capture
card. Please make sure that video capture card driver has been installed properly.

Installing ColpoITPro

 Insert Setup DVD disc in the DVD Drive.

 Double click on “setup.exe” file.
 Click “Accept” button to install DotNet Framework
3.5.Please wait while it installs and then click “Next”
button.
 Select “I Agree” and click “Next” button
 Leave default path “C:\program
files\Seiler\ColpoITPro Software\” and click “Next”
button.
 Click “Next” button so installation continues.
 Select language and click “ok” button
 Click “ok” button to install FFDShow CODEC package.
 Keep FFDShow settings as default and then click “Next”
button to continue.
 After successful installation, Click “Close” button to
finish.
 ColpoITPro software has been successfully installed
and icon is created on the desktop
 Before opening the application connect the “Dongle”
device in the USB port*.

 Double click on ”ColpoITPro icon”.

 Click application menu on the top-left corner and click “Options” button. Set folder path
or leave it as default & select the executable file path for Tools (MS-Paint, Movie maker,
PowerPoint, Adobe Reader& Audio editor).

 Add a Sample patient and click “Capture Image” button from the tool bar to capture
images alone or click “Capture Video” to record videos and capture images
simultaneously.
 In the Video Preview window, Click “Device settings” button on top left side for setting
the video source-device, type, size and video standard (Preferred video size is352x288).
Click on Video quality tab to adjust brightness and contrast for the live video.
  Capture some images and click on “Configure Report”
button and set report header details of your organization.
 Click “Preview Report” button and select images for print
by double clicking on the image thumbnails.
 Fill up doctor details and click “Custom Input” to enter the
findings. Then click on “Reid Index” to know the CIN score.
 Click on “Comparison” to compare images with standard
images. Then click on “Biopsy Marking” to make biopsy
graph.
 Finally click on “Generate Report” to get the report.
 After printing the report close the report windows and click on “Visit Completed” button
to go to main screen.

Installing ColpoITPro training videos

 Insert ColpoITPro installer CD, close the auto
run video file.
 Double click on “My Computer” and open CD
Drive
 Run “SetupTrainingVideos.msi” file to install
training videos.
 Click Next to continue the installation
 Leave it as default path to install ColpoITPro
Training videos.
 ColpoITPro have a set of training videos to help
learn and use the software with ease.
 Click Training videos in “Help” tab. Select your
desired video and click “Play Selected” to play a
training video.
 Training videos can also be accessed using “Start->Programs->Seiler>Show Training
Videos” link.
System Requirements
 Intel Core2Duo, i3, i5, i7 with minimum 2GHz speed.
 1GB RAM (Higher memory will result in better performance)
 320GB Hard disc or more
 DVD drive.
 4 No’s USB port. (For printer, license dongle, capture card and foot pedal – if available).
 Color printer (Deskjet or LaserJet) for taking report printout.
 Operating system: Windows XP SP3 or Vista or Windows 7 or Windows 8
 Internet connection (For online technical support).

ColpoITPro Software – Powered by AmbalSoft

Contents
Introduction 1
ColpoITPro Overview ............................................................................................................... 1
Features ...................................................................................................................................... 2
System Requirements ................................................................................................................ 5
Installing ColpoITPro ................................................................................................................ 6
Activating ColpoITPro with License Key ................................................................................. 7
End-User License Agreement .................................................................................................... 8

Quick Start Tutorial 10

How To Configure ColpoITPro settings. ................................................................................. 10
How To Add A Patient, Perform Capture And Generate Reports. .......................................... 11

ColpoITPro Settings 13
Options Settings ....................................................................................................................... 13
Device Settings ........................................................................................................................ 15
Capture Settings ....................................................................................................................... 17
Display Settings ....................................................................................................................... 19
Video Settings .......................................................................................................................... 21
Foot-pedal Settings .................................................................................................................. 24
Streaming Settings ................................................................................................................... 25
Crop Settings ........................................................................................................................... 27
Audio Settings ......................................................................................................................... 30
Thumbnail Display .................................................................................................................. 31

Patient Information 33
Screenshot ................................................................................................................................ 33
Add A New Patient .................................................................................................................. 33
Edit An Existing Patient .......................................................................................................... 34
Deleting A Patient .................................................................................................................... 34
Patient Search .......................................................................................................................... 35
Patient List – All, Today’s List, Refresh ................................................................................. 36
Export Patient List ................................................................................................................... 36

Visit Information 38
Screenshot ................................................................................................................................ 38
Add A New Visit ..................................................................................................................... 38
Edit An Existing Visit .............................................................................................................. 39
Deleting A Visit ....................................................................................................................... 39
Capture Image .......................................................................................................................... 40
Capture Video .......................................................................................................................... 41
Capture Audio .......................................................................................................................... 43
Play Captured Video ................................................................................................................ 45
Apply Green Filter ................................................................................................................... 48

ColpoITPro Manual Contents  vii

 Thumbnail – Quick Preview .................................................................................................... 49

Reports 49
Configure Reports .................................................................................................................... 49
Report Preview - Selection of Images ..................................................................................... 52
Custom Input ........................................................................................................................... 56
Reid Index................................................................................................................................ 58
Compare Images ...................................................................................................................... 59
Biopsy Marking ....................................................................................................................... 60

Email 62
Email Configure....................................................................................................................... 62
Email Send ............................................................................................................................... 63

Send To Tools 66
Send To – Tools ....................................................................................................................... 66
Image Editor .............................................................................................................. 66
Movie Maker ............................................................................................................. 67
Power Point ............................................................................................................... 67
PDF Viewer ............................................................................................................... 68
Audio Editor .............................................................................................................. 68

Burn Data To DVD 69

Burn Data to DVD ................................................................................................................... 69

Copy Data To Pen Drive 72

Copy Data To Pen Drive .......................................................................................................... 72

FTP Upload 74
FTP Upload.............................................................................................................................. 74

Archive 76
Archive To Network or DVD Drive ........................................................................................ 76
Accessing Archived Data......................................................................................................... 78

Import Data 78
Importing data from external Sources ...................................................................................... 78

Shortcut Reference 81
Shortcut Reference ................................................................................................................... 81

Frequently Asked Questions 83

FAQ ......................................................................................................................................... 83
Q1: License Dongle is not working? ......................................................................... 83
Q2: Patient record cannot be saved? .......................................................................... 83
Q3: Patients files not displayed properly? Some reports/audio file thumbnails are
missing? ..................................................................................................................... 83
Q4: Capture Image, Capture Video and Capture Audio are not enabled? ................. 84

viii  Contents ColpoITPro Manual

 Q5: Video display is not coming properly? ............................................................... 84
Q6: Video display color variation problem? ............................................................. 84
Q 7: Audio recording problems? ............................................................................... 84
Q8: Unable to Crop Images? ..................................................................................... 85
Q9: Email sending problems?.................................................................................... 85
Q10: CD/DVD burning is not working properly? ..................................................... 85
Q11: Problem during printing reports? ...................................................................... 85
Q12: Live Network Streaming is not working? ......................................................... 85
Q13: Send To tools buttons are not enabled? ............................................................ 86
Q14: Copy to Pen Drive not working properly? ........................................................ 86
Q15: FTP tool not working? ...................................................................................... 86
Q16: Foot pedal is not working properly? ................................................................. 86
Q17: Archive – Files are not archiving properly? ..................................................... 86
Q18: Archived patient’s data is not displayed correctly? .......................................... 87
Q19: Cannot import files from external sources? ...................................................... 87
Q20: Folder path directory issue in viewer edition? .................................................. 87

Glossary of Terms 89

Index 91

ColpoITPro Manual Contents  ix

Introduction

ColpoITPro Overview

Welcome to ColpoITPro! – Your one stop solution for video capture and reporting needs.
ColpoITPro from Seiler www.seilerinst.com is the best of its kind, video capture and image
management solution for Video Colposcopes.
ColpoITPro is an independent and totally self-contained video capture software product that
works with wide variety of Colposcope. Analog Video output from colposcope captured via a
video capture card (USB/PCI/PCMCIA) installed in the system running ColpoITPro software
and is stored/retrieved/managed by the software. If the device outputs Digital Video,
ColpoITPro software can capture the video data using USB cable connection.
ColpoITPro is easy to use, functionally rich software solution for medical professionals and
requires no additional learning for use. It helps in saving printer ink and cut cost using
intelligent image cropping feature during reporting. It also provides latest Reid index, Inbuilt
Image Comparison and Biopsy marking.

ColpoITPro Manual Introduction  1

Features
 Ribbon User interface
 Like Microsoft Office user interface – Easy to use. No learning needed
 Store/Retrieve Patient Information & Visit Details
 Store/Retrieve patient information (ID, name, DOB, contact info, diagnosis).
 Store/Retrieve visit details (Visit date, doctor, comments).
 Advanced and fast patient search.
 Export patient details to different file formats (Excel, PDF, RTF etc..).
 Statistics analysis report.
 Image Capture
 Capture image as BMP/JPEG file.
 Capture image during preview, recording or playback.
 Full screen mode capture.
 Store/Retrieve images for later use.
 Foot pedal support for capture.

2  Introduction ColpoITPro Manual

  Image Editing
 Add/Edit comments for an image.
 Store/Retrieve selected images for reports printing, email and FTP upload.
 General Image Editing features using external Image Editor Tool.
 Video Capture
 Video recording – start/pause/resume/stop functionality.
 AVI/MPEG/WMV9/ASF recording.
 Compression of audio and video streams, "on-the-fly" or after recording, using
standard audio/video codecs like MPEG, DivX, OpenDivX, XVid...
 Recommended video compressor is “ffdshow”, installed along with setup
program.
 Pause/resume during AVI recording as required.
 Timer option.
 Zoom and record.
 Foot pedal support for recording.
 Video Player
 Plays recorded video clips: WMV9, AVI, ASF, MPEG etc...
 Track bar control.
 Playback forward or backward movements.
 Track bar movement seeking and capture.
 Video Processing
 Text overlay.
 Video rotation 90° 180° 270°.
 Top-down and left-right mirroring.
 Inverted colors.
 Gray scale colors.
 Video Capture Device Control Settings
 Video size.
 Frame rate.
 Video input.
 Analog video standard (NTSC/PAL/SECAM).
 Brightness, contrast, saturation, hue controls.
 Zoom.

ColpoITPro Manual Introduction  3

  Frame count of delivered and dropped frames.

 Audio Capture
 Capture audio from selected audio device.
 Capture audio to Wave, WMA, and MP3 file format.
 Capture audio from selected audio input pin. for example, Line In , Microphone,
Stereo Mix, Mono Mix, Aux, Video, CD Audio, Phone Line.
 Support multiple audio devices and mixer lines.
 Adjust volume level for mixer line.
 Pause or resume when recording.
 Foot pedal support.
 Video Live Network Streaming
 Video streaming, directly to the internet, from the platform running ColpoITPro.
 Indirectly through a publishing point on a Windows Media Server,
authentication supported.
 One or more person in the network or in the internet can watch your operation
or action.
 Report Generation
 Customized reports – preview and print.
 Enter comments for images and save the selected images for reference.
 Auto-fill comments and report information.
 Save reports in different formats (PDF, XML, EXCEL, RTF, EMF, TIFF, PNG, JPG,
GIF and BMP) and print later.
 Reid Index to know the severity of the disease.
 Inbuilt standard image comparison with captured images.
 Biopsy Marking.
 One Click – Attach generated report and Email.
 Burn Selected Images/Videos/Report to CD/DVD/Pen Drive
 Support of high definition media (including Blue-Ray and HD-DVD).
 Copy to Pen drive/Email.
 Copy image data, reports to selected Pen Drive.
 Send patient report, image data via SMTP Email.
 Upload patient report, image data to FTP server, with password security.

4  Introduction ColpoITPro Manual

  Image Cropping
 Intelligent Image Cropping feature.
 User defined crop area.
 Rectangular or circular cropping.
 Print of only cropped area of the image.
 Saves printer cartridge and cuts cost.
 Crop during image capture or during printing.
 Send To Tools
 Customizable tools settings. Use your own preferred tools.
 Send an Image file to external image editors like MSPaint or others.
 Send Video file to MS Movie Maker for video editing.
 Open PDF reports with Adobe Reader or any other PDF reader.
 Open Audio file to any audio file editing tool.
 Apply Green filter for selected image.
 FTP
 Send image/video/audio/report data to Internet using external FTP program for
Telemedicine support.
 Archive
 Archive data to Network Drive or DVD or Pen drive to free up space.
 Retrieve archived data from the media when needed.
 Help & Support
 Excellent help file support.
 Clear training videos to help get comfortable with the software.

System Requirements
 User Platforms supported:
ColpoITPro is compatible with the following operating systems:
 Windows XP – 32bit, or 64bit
 Windows VISTA and
 Windows 7

 Software Requirements: (Installed during Setup)

 DirectX Runtime (9.0c or higher)

ColpoITPro Manual Introduction  5

  Dot Net Framework 3.5
 Codec packs for better audio/video compression.
 External FTP program for telemedicine support.

 Hardware Requirements:
 Any Core2Duo Processor with 1GB RAM (Higher memory better performance) and
80GB Hard-disk is required. This is a minimum requirement and any higher
configuration would result in better performance.
 Audio input device like Audio headset is required for recording audio data.
 A color printer (Deskjet or Laser printer) is required to take report printouts.
 4-USB ports.
 A DVD/CD read/write enabled drive is required to write image data to DVD/CD
disk.
 Internet connection is required to use Email / FTP features.

 Additional Hardware:
 PCI (internal) or USB (external) video capture card.
 3 switch foot-pedal to control capture/record/stop functions using foot clicks
instead of using mouse clicks.

Installing ColpoITPro
Installing ColpoITPro software is an easy task. The setup disk contains all the required tools
and framework to run ColpoITPro software. It also installs a very light weight SQL Server
database runtime and database to store data in a simple transparent approach.
Please perform the following steps to install ColpoITPro software successfully in your system.

Installing ColpoITPro Software:

1. Insert ColpoITPro setup disk to your system’s CD drive.

2. If the setup.exe doesn’t start automatically, browse to CD drive folder and click on
‘Setup.exe’.
3. Follow the instructions in the screen. Leave the default settings and proceed.
4. If Windows Installer runtime 3.1 is not present in your system, the setup will install that
to continue the installation successfully.

6  Introduction ColpoITPro Manual

 5. The setup will check for Dot Net framework 3.5 in the system and if not found will
install the framework runtime automatically. You don’t need internet connection for
this. The content is available in the CD itself.
6. After installing Dot Net framework, it will install ColpoITPro software and required
support files.
7. After that, it will install following support tools:
a. ‘Windows Media Format 9 series’ setup for supporting WMV format.
b. ‘FFDShow’ setup for supporting additional video compression Codecs.
8. Please follow the instruction on the screen for the above tools installations and leave
the default settings while installation.
9. Once the installation is complete, it will display a success message and create a shortcut
in desktop and program menu.

Activating ColpoITPro with License Key

Once the ColpoITPro software is successfully installed, you need the license key to run the
application. That is called dongle. Dongle comes along with the ColpoITPro software package.
1. Before opening ColpoITPro application insert the dongle in anyone of the USB port in
your computer.

2. Now you run the ‘ColpoITPro’ application by double clicking the icon in desktop.

3. In case of any trouble in Dongle key kindly contact below mentioned address.

1. Email to [email protected]

2. Call +1-800-489-2282 or Fax +1 (314) 968-3601

ColpoITPro Manual Introduction  7

End-User License Agreement
End User License Agreement for the ColpoITPro Software
IMPORTANT – READ CAREFULLY

BY INSTALLING, COPYING OR OTHERWISE USING THIS SOFTWARE AND ANY RELATED PRINTED
MATERIALS ("SOFTWARE"), YOU ARE ACCEPTING AND AGREEING TO THE TERMS OF THIS AGREEMENT.
IF YOU DO NOT AGREE WITH THE TERMS OF THIS AGREEMENT, DO NOT USE THE SOFTWARE AND
DESTROY ALL COPIES OF THE SOFTWARE FROM YOUR COMPUTER.

1. SOFTWARE PRODUCT LICENSE: SEILER (the "Company") grants you (the "Customer") a
worldwide, non-exclusive, restricted right and license to use the accompanying ColpoITPro
Software and supporting libraries (the "Software"), in binary executable form for all the purposes
(including commercial use of any kind).

2. The Software is protected by copyright law and international copyright treaty provisions, as well as
other intellectual property laws and treaties. The Software product is licensed, not sold.

3. Any use of this software in violation of copyright law or the terms of this agreement will be
prosecuted to the best of the Company's ability.

4. You are hereby authorized to make archival copies of this software for the sole purpose of back-up
and protecting your investment from loss.

5. The Software itself may not be rented, leased, copied, modified, translated, sublicensed, time-
shared, or electronically transmitted or received the software or documentation or in any other
manner commercially exploited by any means whatsoever. This License is personal to Customer
and Customer agrees not to assign your rights herein.

6. LIMITATION OF WARRANTY. THE COMPANY MAKES NO REPRESENTATIONS OR WARRANTIES

ABOUT THE SUITABILITY OF THIS SOFTWARE OR ABOUT ANY CONTENT OR INFORMATION
PLAYED BY THE SOFTWARE, FOR ANY PURPOSE. THE SOFTWARE IS PROVIDED 'AS IS' WITHOUT
EXPRESS OR IMPLIED WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT. THE COMPANY MAY NOT
SUPPORT THIS SOFTWARE AND MAY NOT ISSUE UPDATES TO THIS SOFTWARE.

7. All video, audio, and other content accessed through the Software is the property of the applicable
content owner and may be protected by applicable copyright law. This License gives Customer no
rights to such content, and Company disclaims any liability for misuse of content.

8  Introduction ColpoITPro Manual

8. The Company reserves the right at any time not to release a commercial release of the Software or,
if released, to alter prices, features, specifications, capabilities, functions, licensing terms, release
dates, general availability or other characteristics of the commercial release.

9. Title, ownership rights, and intellectual property rights in and to the Software shall remain in the
Company and/or its suppliers. Customer agrees to abide by the copyright law and all other
applicable laws of INDIA including, but not limited to, export control laws & IT laws. Customer
acknowledges that the Software remains proprietary and confidential information and intellectual
property of the Company and/or its suppliers and therefore Customer agrees not to modify the
Software or attempt to decipher, decompile, disassemble or reverse engineer the Software, except
to the extent applicable laws specifically prohibit such restriction. Reproduction and/or
redistribution of any portion of the Software are specifically prohibited without the Company's
prior written permission.

10. Company may terminate this Agreement upon written notice to Customer if Customer has
materially breached this Agreement and such breach has not been cured within 30 days after actual
receipt by Customer of a written notice from Company specifying the particulars of the alleged
material breach. Upon the termination of this Agreement for breach by Customer, any rights and
licenses granted by Company to Customer shall immediately terminate and revert to Company. THE
BREACH BY CUSTOMER IS THE ONLY REASON THE COMPANY MAY TERMINATE THIS LICENSE.

11. DISCLAIMER OF LIABILITY:

The Company cannot and does not warrant that any functions contained in the Software will meet
your requirements, or that its operations will be error free. The entire risk as to the Software
performance or quality, or both, is solely with the user and not the Company. You assume
responsibility for the selection of the Software to achieve your intended results, and for the
installation, use, and results obtained from the Software.

The Company makes no warranty, either implied or expressed, including without limitation any
warranty with respect to this Software documented here, its quality, performance, or fitness for a
particular purpose. In no event shall the Company be liable to you for damages, whether direct or
indirect, incidental, special, or consequential (INCLUDING WITHOUT LIMITATION DAMAGES FOR
LOSS OF BUSINESS PROFITS, REVENUES, OR INFORMATION, OR FOR BUSINESS INTERRUPTION)
arising out the use of or inability to use the Software or any defect in the Software, even if the
Company has been advised of the possibility of such damages, or for any claim by any other party.

NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS OFFERED. THE CUSTOMER

ASSUMES ALL RISKS WHEN USING THIS SOFTWARE. THE CUSTOMER ACCEPTS SOFTWARE WITH
ALL BUGS AS IT IS. NO REPLACEMENT OR REFUND OF PUCHASE PRICES COULD BE OFFERRED.

12. HIGH RISK ACTIVITIES:

ColpoITPro Manual Introduction  9

 THE SOFTWARE IS NOT FAULT-TOLERANT AND IS NOT DESIGNED, MANUFACTURED, OR
INTENDED FOR USE OR RESALE AS ON-LINE CONTROL EQUIPMENT IN HAZARDOUS
ENVIRONMENTS REQUIRING FAIL-SAFE PERFORMANCE SUCH AS IN THE OPERATION OF
NUCLEAR FACILITIES, AIRCRAFT NAVIGATION OR COMMUNICATION SYSTEMS, AIR TRAFFIC
CONTROL, DIRECT LIFE SUPPORT MACHINES, OR WEAPONS SYSTEMS, IN WHICH THE FAILURE
OF THE SOFTWARE COULD LEAD DIRECTLY OR INDIRECTLY TO DEATH, PERSONAL INJURY, OR
SEVERE PHYSICAL OR ENVIRONMENTAL DAMAGE (“HIGH RISK ACTIVITIES”). THE COMPANY
AND ITS SUPPLIERS SPECIFICALLY DISCLAIM ANY EXPRESS OR IMPLIED WARRANTY OF FITNESS
FOR HIGH RISK ACTIVITIES.

All other warranties of any kind, either express or implied, including but not limited to the implied
warranties of merchantability and fitness for a particular purpose, are expressly excluded.

COPYRIGHT NOTICE. Copyright(C) 2010 Seiler., All rights reserved.

Any rights not expressly granted herein are reserved.

Quick Start Tutorial

How To Configure ColpoITPro settings.

After installation, ColpoITPro software requires a one-time setting customization which will
have to be done first.
Following settings are required to be customized:
1. Options Settings.
2. Device Settings.
3. Video Settings.
4. Audio Settings.

10  Quick Start Tutorial ColpoITPro Manual

 5. Report Settings.
6. Email Settings (If want to use Email Feature)
7. Crop Settings.
8. FTP Settings. (If want to use FTP Feature)

How To Add A Patient, Perform Capture And Generate

Reports.

After successful installation and configuration completion, ‘ColpoITPro’ is ready to use.

To add a patient to the application, perform capture and generate reports, please perform the
following steps:

1. In the main window, click on ‘Add New Patient’ tool bar button.

2. Enter patient details in the patient information tab. ‘First Name’ of the patient is the
only mandatory field and adding other information will be useful for report printing.

3. Click on ‘Save’ toolbar button to save the patient to database.

4. A patient record is successfully created in the database and a new visit for this patient is
also created. The focus now moves to visit information tab and ready for capture.

5. Click on ‘Capture Image’ toolbar button to capture only images. Click ‘Capture
Video’ toolbar button if you want to record video.
6. Perform required procedure and the video is shown in the video window. Click on

Capture button to capture the image frame. The saved image is shown as a
thumbnail in the bottom panel. Capture and save as many images as required.

7. If you have 3 switch USB foot-pedal that is attached with your system, you can also use
the foot switches to capture the image. This will be helpful if you don’t need any
assistance in capturing images during procedure time.

ColpoITPro Manual Quick Start Tutorial  11

 8. Close the Capture Image window. Now all captured images are listed as thumbnails in

the bottom panel of the visit information tab. Now click on ‘Preview Report’ toolbar
button.

9. Report preview window is shown. It has a left hand side list which is the total list of
captured images and a right hand side list which the selected images for print.
10. In this window, select required thumbnail image from left hand side list and click on
‘Add to Print List’ button. This will move the selected thumbnail image from left to right
hand side selected list.
11. You can also double click a thumbnail from the left hand side list to move it to right
hand side selected list and vice-versa.
12. You can enter comments for each image by selecting them and entering the comments
in the image comments text box. This is optional.
13. You can also enter other information on the bottom (Ref Dr, Attended Dr etc…) if
required.
14. Now click on the ‘Generate Report’ to see the report with selected images.
15. You can directly invoke print by clicking on the print button in the report window.

Well done! Now you have successfully added a new patient record, captured image frames and
generated report using the selected images.

12  Quick Start Tutorial ColpoITPro Manual

ColpoITPro Settings

Options Settings

Options settings window is used to set data folder path, archive folder path and other tools
name. It is shown as:

ColpoITPro Manual ColpoITPro Settings  13

Control Description Value
Name
Folder Path Defines the data folder path where the C:\ColpoITPro or
image/video/audio/report files are stored for a {X}:\ColpoITPro where {X}
patient. This is an important and mandatory is SCSI disk drive, with at
field. This could be any folder (preferably least 10 GB of free disk
ColpoITPro subfolder) in a disk drive attached to space.
the system.
Archive Drive Defines the drive where data archive will be CD/DVD RW drive letter.
done and later used to retrieve the data.
Show labels in Enable labels for images, videos and report -
Thumbnails thumbnails like Image1, Image2, Video 1 etc….

Image Editor External tool which is used for editing images. Folder path to any image
Can be selected using the select button next to it. editing tool like MSPaint,
Picture Viewer etc...
Power Point External MS Power point like tool which is used Folder path to MS Power
for exporting images/videos/reports. Can be point like tool.
selected using the select button next to it.
Movie Maker External Movie Maker like tool which is used for Folder path to Movie
exporting and editing videos. Can be selected Maker like tool.
using the select button next to it.
PDF Viewer External PDF Reader like tool which is used for Folder path to Adobe PDF
opening report PDF files. Can be selected using reader like tool.
the select button next to it.
Audio Editor External Audio Editor tool which can be used for Folder path to any Audio
editing audio files. Can be selected using the editor tool.
select button next to it.
FTP Client External FTP client tool which can be used to Folder path to FileZilla
upload data files to the internet for telemedicine Client application.
support. The installer adds a tool called FileZilla
FTP client and this can be selected using the
select button next to it.
Time Values Set time values to monitor the Acetic and Iodine By default 120secs for
acid apply changes. Acetic acid and 60secs for
Iodine acid.
Foot Switch Configure the foot switch settings. This setting is -
Configuration applicable only for Serial port type foot switch
and USB HID joystick foot switches.

14  ColpoITPro Settings ColpoITPro Manual

Device Settings

Device settings window is used to select active Analog-To-Digital (A/D) video capture interface
and related capture settings. The analog video signal from medical devices is connected to A/D
video capture card (PCI/USB type) and the signals are converted from analog to digital format.
Then, this signal is acquired by ColpoITPro software and stored in digital video file format. A
single system can have more than one A/D capture card installed. Device settings window is
used to select the active A/D video capture device.

This window is shown as:

ColpoITPro Manual ColpoITPro Settings  15

Control Description Value
Name
Video Used to select the current A/D video capture Default to the first item
Source device for recording video or capturing images. available in the list.
The drop down list would show all the available
devices attached to the system.
Options Button to launch device settings options window. -
Video Input List of the video inputs available on the current Composite / S-Video /
video capture device. Tuner. Set the value based
on the input pin type.
Video Size List of the video sizes available on the current All available video sizes (X
video capture device. pixels by Y pixels).
Preferred size is 640x480.
Higher the video size,
more space required per
video and image.
Video List of the video subtypes available on the current Default subtype.
Subtype video capture device.
Analog Video standards available in the current video PAL B standard but can
Video capture device. choose any standard
Standard required.
Frame Rate Desired frame rate, expressed in frames per 0 – Default frame rate of
second If 0, then default frame rate of the video the video capture device.

16  ColpoITPro Settings ColpoITPro Manual

 capture device is used. Valid range are usually
about 1 to 30 fps, however depending on the video
capture device other values may be supported
Video Adjust brightness, contrast and colour of the video. -
Quality

Please see Capture Settings section for a more information.

Capture Settings

Capture settings window is used to set Image capture file format, size etc..,
It is shown as:

Control Name Description Value

ColpoITPro Manual ColpoITPro Settings  17

Overlay Capture Defines how the graphics & text overlays are applied Image & Window.
to captured images and video.
Image & Window – Overlays are applied to video
window as well as to the captured frame and video
clip being recorded.
Not in Image – Overlays are applied only on the
video window but not on the captured frame or
video clip.
Save Image As Image File Type: Bitmap File Format.
Bitmap – Windows Bitmap File Format. If preferred, JPEG
can be set as well.
JPEG – JPEG File Format.
Capture RGB Defines RGB format for the frame capture and for Default
Format text overlays.
Default : default format
RGB32 : 32 bits RGB
RGB24 : 24 bits RGB
RGB565 : 16 bits RGB 5:6:5
RGB555 : 16 bits RGB 5:5:5
RGB8 : 8 bits RGB
Default Capture Checked – Use the selected device capture Height for Checked.
Height capture. No resize required.
Unchecked – Resize the video capture frame height
as given in ‘Preferred Capture Height’.
Default Capture Checked – Use the selected device capture width for Checked.
Width capture. No resize required.
Unchecked – Resize the video capture frame width
as given in ‘Preferred Capture Width’.
Preferred Resize the video capture frame height as given. If a -1
Capture Height value > 0 is specified, the captured frame will be
stretched to the specified height, otherwise the
height of the video frame will be used.
Preferred Resize the video capture frame width as given. If a -1
Capture Width value > 0 is specified, the captured frame will be
stretched to the specified width, otherwise the width
of the video frame will be used.
Zoom% Used to resize the captured frame. The captured 100
frames will be stretched to the specified percentage

18  ColpoITPro Settings ColpoITPro Manual

 of the video source width and video source height.
Reset Button Reset the Zoom% back to default 100%. -

Display Settings

Display settings window is used to set Image overlay information, aspect ratio, video rendering
settings etc..,
It is shown as:

Control Name Description Value

Text Overlay Checked – Selected text overlay will be displayed on the Unchecked.

ColpoITPro Manual ColpoITPro Settings  19

Enabled video window.
Unchecked – No text overlay on the video window.
Patient Name Checked – Patient name, age and gender text overlay will Unchecked.
be displayed on the video window.
Unchecked – No patient name text overlay on the video
window.
Date & Time Checked – Current Date & Time text overlay will be Unchecked.
displayed on the video window.
Unchecked – No Date & Time text overlay on the video
window.
Attended Doctor Checked – Attended Doctor text overlay will be displayed Unchecked.
on the video window.
Unchecked – No Attended Doctor text overlay on the
video window.
Frame Number Checked – Current frame number text overlay will be Unchecked.
displayed on the video window.
Unchecked – No frame number text overlay on the video
window.
Adjust Pixel Checked – Enable the correction of non-square pixels Unchecked.
Aspect Ratio when PAL/NTSC video source is detected.
Unchecked – Disables the correction of non-square pixels.
Video Renderer Defines the type of video renderer used for video window. Auto Select
Auto Select: Select Renderer automatically
VMR9 - Video mixing renderer 9
VMR7 - Video mixing renderer 7
Standard Renderer - Standard video renderer
Overlay Renderer - Overlay renderer
Recording Priority - The resources are affected in
priority to the quality of the recording
None - No renderer
Video Rotation Defines if the video image must be rotated and/or No rotation,
mirrored 90/180/270 degrees. not mirrored.
Possible choices are:
No rotation, not mirrored
90° rotation

20  ColpoITPro Settings ColpoITPro Manual

 180° rotation
270° rotation
No rotation mirrored
90° rotation, mirrored
180° rotation, mirrored
270° rotation, mirrored
Deinterlacing Turn on when the live video preview has frames By default its
refreshing issues. disabled.
Transparent Checked: Enables transparency of text drawn over video Checked
frames.
Unchecked: Disables transparency of text drawn over
video frames.
Text Style Allow to select font name and text color used to draw the -
Button text overlay.
Text Background Allow to select background color used to draw the text -
Color Button overlay.
Text Alignment Defines the alignment used to draw text over video Left
frames.
Possible alignment choices are:
Left, Center, Right
Shadow Checked: Enables the shadow under the text overlay. Checked
Unchecked: Disables the shadow under the text overlay.
Shadow Color Allow to select color of the shadow under the text overlay -
Button when Shadow is enabled.
Left Margin Left position (in pixels) where the text will be drawn over 0
video frames..
Right Margin Right position (in pixels) where the text will be drawn 1000
over video frames.
Top Margin Top position (in pixels) where the text will be drawn over 0
video frames.

Please see Video Settings section for more information.

Video Settings

ColpoITPro Manual ColpoITPro Settings  21

Video settings window is used to set Video recording format, compression type, mode and
selection of codec etc..,
It is shown as:

Control Name Description Value

Record in Native Checked – Video is saved as it comes out of video device Unchecked.
Format without adding overlay or performing compression.
Unchecked – Video is saved with overlay and
compression.
OpenDML Format Checked – Support AVI2.0 index format. This allows for Checked.
increased AVI file size (greater than 1 GB) hierarchical
indexing, incremental growth of files, and minimal disk
seeks.
Unchecked – Support AVI1.0 compatible index format.
Recording Format AVI or MPEG – Records the video and audio to an AVI AVI or MPEG.
file.
ASF (WMV) – Records the video and audio to an ASF file.
Recording Size This property lets you record smaller at a smaller size, Default.

22  ColpoITPro Settings ColpoITPro Manual

 while keeping a higher resolution for frame capture.
E.g. if the current video window size is 640x480 and
Recording Size = Half, the AVI recording will be mad in
320x240.
Possible choices are:
Default: Same size as video window.
Half: Half the size of video window.
Quarter: Quarter the size of the video window
Audio Recording Checked – Enables audio capture during recording along Unchecked
Enabled with the video.
Unchecked – Disable audio capture. Only video stream is
captured.
Audio Format Defines the list of audio formats that can be used with the Default
current audio capturing device.
Compression Defines the compression mode applied during recording. On The Fly
Mode No Compression: No compression applied
On The Fly: The compression will be applied during
recording
After Capture: The AVI file will be re-encoded after
recording.
Compression Defines the compression type applied during recording. Video
Type Video: The video stream will be compressed
Audio: The audio stream will be compressed
Video + Audio: Both video and audio streams will be
compressed
Video Selects current video compressor from the list of FFDShow
Compressor available video compressors in the current platform.
Audio Device Displays the available audio devices. In-built audio
device as
default.
Audio Recording Checked – Enables audio capture during recording along Unchecked
Enabled with the video.
Unchecked – Disable audio capture. Only video stream is
captured.
Audio Format Defines the list of audio formats that can be used with the Default
current audio capturing device.

ColpoITPro Manual ColpoITPro Settings  23

Audio Input Select input type of the selected audio device. Master
Volume
Audio Volume Increase or Decrease the volume of the audio. -
level
Audio Video Adjust the audio delay to synchronize the audio with Unchecked
synchronization recording video.
Video Displays the currently selected video compressor -
Compressor settings window.
Settings Button
Audio Selects current audio compressor from the list of Any.
Compressor available audio compressors in the current platform.
Audio Display the currently selected audio compressor settings -
Compressor window.
Settings Button

Foot-pedal Settings

Foot-pedal settings window is used to set foot-pedal button click sensitivity timer value (response
time). This value changes the reaction time for the pedal click. Lower the value, faster click
response is required.
It is shown as:

Foot-pedal settings window is shown only when a valid USB foot pedal (plug-and-play device)
is connected to the system. The foot click response time can be adjusted using the settings

24  ColpoITPro Settings ColpoITPro Manual

window. The default value of 400 microseconds (ms) is shown in the settings window. User
can drag the slider control to adjust the desired click response time. It can be in between 100
microseconds to 2 seconds. Once changes made, the foot pedal can be clicked to see if the
response time is good & convenient. A red block is displayed when the click event is generated.
If the response time is too short, the red block appears twice or more with the click time. If the
response time is too high, the red block appears only for slow clicks. (click-hold-release). So
adjust the response time based on your comfort level and test it using the red block display
before saving the setting using ‘Set&Close’ button.

Note: It is advisable to leave this setting to 400ms if you are not clear about changing this
setting or you have problem with your changes to this setting.

Streaming Settings

Streaming video is the technique of sending the media content directly to another computer
and playing it without saving it to a hard disk. Using this technique, video from ColpoITPro
software can be sent to another computer for live view. Both audio and video data from
ColpoITPro can be streamed to any other computer.
 If the system running ColpoITPro software is on a network, live captured video from
ColpoITPro can be seen in any other computer linked to that network. This is called Direct
Network Streaming. Useful for broadcasting a live procedure within hospital/clinic
network.
 If the system running ColpoITPro software is on the internet, then live captured video from
ColpoITPro can be published to any Windows Media Publishing Point and then that can be
broadcasted to anyone with a login protection. This is called Streaming to a WM Publishing
Point. Useful for broadcasting a live procedure to remote computer for consultation or
training.
When network streaming is enabled using any of the above two options, the ColpoITPro
application displays a message to the user giving the URL of the system which must be given to
users to connect to the current streaming media. Users can connect via any media tools like
Windows Media Player etc… by giving the URL in such tools.
The Streaming settings window is used to set streaming configuration and provide streaming
support.
It is shown as:

ColpoITPro Manual ColpoITPro Settings  25

Control Name Description Value
Network Possible choices are: Disabled.
Streaming Disabled – No Network Steaming.
Direct Network Streaming – Stream live video via
network protocol. Network connectivity required.
Streaming to a WM Publishing Point – Stream
live video to a Windows Media Publishing point on
the internet and allow users to connect to it via
internet and view. Internet Access and WM
Publishing Point hosting solution required.
Streaming Type Possible choices are: Video Only.
Audio + Video – Stream both Audio and video data
together.
Video Only – Stream only video data.
Audio Only – Stream only audio data.
Port Defines the network port to be used to perform 0
network streaming. Useful when Direct Network
Streaming is enabled. If the value is 0, a valid port
number is automatically assigned.

26  ColpoITPro Settings ColpoITPro Manual

Max Users Defines the maximum number of users that can 5
connect to the platform when network streaming
is enabled.
Publishing URL Defines the publishing point on the Window Media URL value based on
Server, to which the audio video stream will be the WM
sent. subscription.
User Name User login name for the WM publishing point. This Username from WM
must be provided by users to get connected to the subscription.
streaming media.
Password User password for the WM publishing point. This Password from WM
must be provided by users to get connected to the subscription
streaming media.
Free site Button This will fill the controls with a free subscription Streamwebtown.com
site for demo purpose. The free site will shut-down
the streaming media server once in 2 hours for 10
minutes.

Crop Settings

Why Image cropping is needed?

In general, Colposcopy images are circular in nature and the border areas are covered with
black color region. Colposcopy device provide output this way and when the images are
captured, the images have a circular area bounded with black color region. It is shown as
below. If we take the image for printout, along with the image data, the black area is also
printed and print black ink cartridge goes empty sooner. It is unnecessary to print the non-
useful black border region and it involves cost overhead if we do it. So cropping (clipping) the
unwanted black region area would be useful to save printer ink cost.

Image Image

Typical Image without cropping Image after cropping

ColpoITPro has an excellent cropping functionality and by using which images can be cropped
either during capture time or during print (reporting time). Crop area can also be customized
with size, position and type (rectangle or circular). The Crop settings window is used to define
customization for cropping.

ColpoITPro Manual ColpoITPro Settings  27

It is shown as:

Control Name Description Value

Image Properties Provides information about crop rectangle (start X, -
Y position and size) of the reference image on the
left side. Updates coordinates on mouse move
event.
Crop Apply Possible choices are: During Print.
Disable – Disable Cropping. No Cropping applied.
During Capture – Apply Cropping to images during
capture time. Image is changed in the capture time.
During Print – Capture image fully but apply
cropping only during print time. Original captured
image is not changed only a copy is changed.
Crop Type Possible choices are: Circular.

28  ColpoITPro Settings ColpoITPro Manual

 Circular – Apply circular type cropping.
Rectangular – Apply rectangular type cropping.
Other Sizes Possible choices are: Don’t crop for other
Don’t Crop– Don’t apply crop to other size images sizes.
than the defined reference image size.
Apply Scale – Apply scaling to other size images.
Apply Crop for This setting is need only when the crop is applied Unchecked.
zoomed images during capture time. Applying crop for zoomed
images may result in loss of data and depends on
the crop size.
Draw Borderline Defines whether or not a borderline is required for Unchecked.
the cropped area.
White Fill Defines whether or not a white filling is required Unchecked.
Background for the cropped border area.
Stretch cropped Automatically increase the cropped image size to Checked.
image maintain aspect ratio.
Load Image Allows user to select an image to be used as a -
Button reference image. Loaded reference image is
displayed on the left side. Its size values are
displayed in image properties control.
Apply Crop Takes the defined crop area and performs cropping -
Button of the reference image. Cropped image is shown on
the right size. Helps in making adjustments to crop
settings.
Save Crop Once the defined crop settings are satisfactory, save -
Settings Button crop setting button saves the values to
configuration button which further use.

Steps to perform Crop Settings:

1. Click on ‘Crop Setting’ button. (Application menu -> Crop Setting or Quick Access
Toolbar -> Crop Setting)
2. Click on Load Image Button and select the reference image file. Preferably last saved
image from ColpoITPro data folder.
3. On the reference image displayed on the left side, click mouse and drag. A Circular or
rectangular border is drawn based on the Crop Type setting. Redraw (click and drag) to
fit to correct required size of the image to be cropped.
4. Click ‘Apply Crop’ button. The cropped image is shown on the right side.

ColpoITPro Manual ColpoITPro Settings  29

 5. Perform step 3 & 4 above till you get a satisfactory crop area defined.
6. Change setting like ‘Draw Borderline, White Fill Background’ and click ‘Apply Crop’
button. If you like, keep these settings.
7. Change the Crop Apply setting to ‘During Print’ value.
8. Click on ‘Save Crop Settings’ button to save the changes to configuration file for use.
9. Click OK on the saved message and the crop setting dialog closes.

Audio Settings

The Audio settings window helps is defining the configuration for audio recording.
It is shown as

Control Name Description Value

Audio Device Lists all available audio devices connected to the Select required
system. device.
Input Pin Various input pin types available for the selected Select required pin

30  ColpoITPro Settings ColpoITPro Manual

 audio device. type to use.
Output Type Type of audio output file Wave
Wave: Output will be a .WAV file.
WMA: Output will be a .WMA file.
MP3: MP3 file type. Not supported now.
Wave Channels Type of wave channel (Mono / Stereo) Stereo
Bits per Sample Index of bit per sample for wave file (8 / 16) 8
Samples per Sec Samples per second for wave file (8000 / 11025 / 44100
22050/ 44100)
WMA Profile Index of the WMA profile. The profiles are listed Any suitable profile
based on the availability in the system.
Close Button Closes this window. -

Thumbnail Display

There are 4 different types of data files available for ColpoITPro. They are Images, Video,
Audio & Reports.
Image/Video/Audio data captured using capture window are shown as thumbnails display in
the visit information window. If the thumbnails are more, a scroll bar appears and the data can
be viewed after scrolling.
Reports generated are also saved a PDF file and a thumbnail is shown with that PDF report.

If there are more thumbnails, loading them might take more time and often it is required not to
see all of them at the same time.
The Thumbnail display in Tools ribbon toolbar is helpful is selecting a particular type of
thumbnails to display in the visit information window.

ColpoITPro Manual ColpoITPro Settings  31

Control Name Description
Show All Shows all Images/Video/Audio/Reports thumbnails.
Might be slower for large number of data for a visit.
Show Images Shows only Image thumbnails.
Show Videos Shows only Video thumbnails.
Show Audio Show only Audio thumbnails.
Show Reports Show only PDF report thumbnails.

Possible Combinations Description

Show All (mutually exclusive with Show Images + Show Videos + Show
other buttons) Audio + Show Reports
Show Images + Show Videos Only Images & Videos.
Show Images + Show Videos Show Images & Videos & Audio
+ Show Audio

Note: If you don’t see any thumbnails listed but you are sure there is data available for the visit,
please check if the thumbnail display mode is in Show All. Otherwise, click on Show All button.
Also check the Application MenuOptionsFolder path and Application
MenuOptionsArchive Drive are showing correct data path and archive drive.

32  ColpoITPro Settings ColpoITPro Manual

Patient Information

Screenshot

Add A New Patient

It is easy to add a new patient to the database using following steps:

1. Click Add New Patient button available in the Top left Corner of the Patient ribbon
toolbar.
2. Enter Hospital ID.
3. Enter First Name of the patient – this field is a mandatory field.
4. Enter Last name of the patient.
5. Enter DOB using the Calendar – you can also enter manually.

ColpoITPro Manual Patient Information  33

 6. Default Gender is Female.
7. Enter all other available details.
8. Click Save button. If you want to cancel the changes instead of saving it, click ‘Cancel’
button.
9. Newly entered patient displayed in the Patient List.
10. For simplicity, for a newly added patient, a new visit record is also created
automatically and the focus moves to visit information window. Now the application is
ready for capturing image and video data.

Note: If there is state of urgency and you want to create a new patient record quickly, click on
Add New Patient button, enter First Name of the patient and click Save button. Now we are
ready for capture. Once capture is done, we can go back and edit patient record and fill
remaining details of the patient like ID, age, DOB etc… as required.

Edit An Existing Patient

To edit an existing patient record, please perform the following steps:
1. Select the required patient record from the patients list.
2. Click ‘Edit’ button available in the Patient ribbon tool bar.
3. Modify the required changes to the available fields.
4. Click ‘Save’ button to save the changes made. If you want to cancel the changes instead
of saving it, click ‘Cancel’ button.

Deleting A Patient
To delete an existing patient record, please perform the following steps:
1. Select the required patient record from the patients list.
2. Click ‘Delete’ button available in the Patient ribbon toolbar.
3. Confirm patient delete and the record is deleted from database.

Note: To clean up hard-disk space, instead of deleting patients, please do Archive operation to
move data files from physical drive archive drive.
Once a patient is removed from the database, we cannot retrieve the deleted patient. It is
permanently deleted from your hard disc itself.

34  Patient Information ColpoITPro Manual

Patient Search

ColpoITPro software has an excellent search feature which will help in finding an existing
patient from database with just clicks. To search a patient using various search criteria,
perform the following steps.
1. Enter the required search string (criteria) in the field, available in the empty row
available on the top most of the patient list.

2. For example enter Chennai in the city field.

3. Application displays the patient records which contains city name as ‘Chennai’.

4. To narrow the search results, enter more search strings as required (Hospital ID, First
Name, Age, Email etc…)
5. For example type ‘Archive Volume1’ in the ‘Archive’ column
6. Application displays the following result of patient list whose city is Chennai and
archived under volume ArchiveVolume1.

ColpoITPro Manual Patient Information  35

 7. Now select the required patient by clicking on the patient and continue other
operations.

Patient List – All, Today’s List, Refresh

Patient list can be reloaded and refreshed as required. This can be done using following steps:

1. Enter search criteria in the any of the search fields to list to list only those patients
satisfying the criteria. (for example: Chennai in city field)
2. Click on List All button in Patient ribbon toolbar. This will clear the search criteria and
lists all patients from the database.
3. Now click on Today’s Patients button from the Patient ribbon toolbar.
4. Now the list is filled with patients whose last visit data is today’s date.
5. If there are no patients for today, then the list will be empty.
6. Now click on the Refresh PatientList button from the Patient ribbon toolbar.
7. This will reload all patients from database and fill the list with all patients.

This way it is easy to list all patients or list only today’s patients for easy viewing purpose.

Export Patient List

To Export Patient List to PDF/Excel/HTML/RTF/Image formats please perform the following

steps.

1. Click Export List from Patient Ribbon toolbar.

36  Patient Information ColpoITPro Manual

 2. For example, select Export to Microsoft Excel option from Action drop down menu
available on the Top Left corner of the dialog box.
3. Provide a file name and path to export on the top right hand side text box.
4. Make selection changes to other fields given.
5. Click ok button.
6. Application Exports the listed patient details in the given file.
7. This way, we can export patient list to various formats including PDF, Excel,
RTF/HTML etc...

Note: If any search criteria is entered in the search box, only those patients are listed and
exporting now, would export only the listed patients.

ColpoITPro Manual Patient Information  37

Visit Information

Screenshot

Add A New Visit

It is easy to add a new patient to the database using following steps:

1. Select a patient from the patient list or add a new patient.
2. Click the visit information tab.
3. Click ‘Add New Visit’ button in Visit ribbon toolbar.

38  Visit Information ColpoITPro Manual

 4. Enter Attended doctor name.
5. Enter Procedure and Medication information if required.
6. Enter Visit Comments.
7. Click Save button to save the changes. If you want to cancel the changes instead of
saving it, click ‘Cancel’ button.
8. The newly added visit is listed in the visit information list below.

Note: It is useful to enter procedure, medication and doctor information in the fields provided
and will be available in the reports for reference purpose. The same information can be altered
or entered in the preview report window as well.

Edit An Existing Visit

To edit an existing Visit record, please perform the following steps:

1. Select a patient from the patient list or add a new patient.
2. Click the visit information tab.
3. Select a visit record from the visit list.
4. Click ‘Edit’ button available in the Visit ribbon tool bar.
5. Modify the required changes to the available fields.
6. Click ‘Save’ button to save the changes made. If you want to cancel the changes instead
of saving it, click ‘Cancel’ button.

Deleting A Visit
To delete an existing visit record, please perform the following steps:
1. Select a patient from the patient list or add a new patient.
2. Click the visit information tab.
3. Select a visit record from the visit list.
4. Click ‘Delete’ button available in the Visit ribbon toolbar.
5. Confirm visit delete and the record is deleted from database.

Note: To clean up hard-disk space, instead of deleting visit, please do Archive operation to
move data files from physical drive archive drive.
Once a Visit is removed from the database record, you cannot retrieve the deleted Visit. It is
permanently deleted from your hard disc itself.

ColpoITPro Manual Visit Information  39

Capture Image

1. Add a new patient or

Select an existing patient from the patient list for whom the new visit is required. Click
the visit information tab and click on ‘Add New Visit’ button. Enter attended doctor
name and click Save button.
2. Select the visit details currently entered from the visit information list.

3. Click on the Capture Image button available in the toolbar.

4. See that application launches capture image window.
5. Click on the Enable foot pedal checkbox if you have foot pedal connected to the system
and want to use it for capture.

40  Visit Information ColpoITPro Manual

 6. Click Start button.
7. See that the preview window is shown with the data.

8. Click Capture button to capture the image (still frame capture). A thumbnail
image is shown in the bottom panel with the captured frame.
9. Press F10 button to view full screen mode and Press F5 to capture Images.

10. Click Timer button if you need time option.

11. Repeat the above step and capture as many as frames as required.

12. Click Stop button to stop the preview. If required you can again click Start button
and restart the preview.
13. Click Close button (X on the top right corner) in the capture image window to close the
window.

Note: Device Settings and Capture Settings must be configured once at the beginning before doing
Capture Image operation.

Capture Video

1. Add a new patient or

Select an existing patient from the patient list for whom the new visit is required. Click
the visit information tab and click on ‘Add New Visit’ button. Enter attended doctor
name and click Save button.
2. Select the visit details currently entered from the visit information list.

3. Click on the Capture Video button available in the toolbar.

4. See that application launches capture video window.
5. Click on the Enable foot pedal checkbox if you have foot pedal connected to the system
and want to use it for capture.

ColpoITPro Manual Visit Information  41

 6. See that the preview window is shown with the video data.

7. Click Start Recoding button.

8. Click Capture button to capture the image (still frame capture). A thumbnail
image is shown in the bottom panel with the captured frame. Image capture during
video recording won’t affect the quality of recording.
9. Press F10 button to view full screen mode and Press F5 to capture Images.

10. Click Timer button if you need time option.

11. Repeat the above step and capture as many as frames as required.

12. Click on Pause button to pause the recording. This function may be handy on
instances where we want don’t want the video to be recorded.

42  Visit Information ColpoITPro Manual

 13. Click on Resume button to resume video recording. Pause and resume
functionality can be done multiple times as per the need and won’t affect video quality.
Capturing image during pause is possible.

14. Click Stop button to stop the recording. If required you can again click Start
Recording button and start a new recording.
15. A video thumbnail image is shown in the bottom panel to show the video is successfully

captured. . Double clicking on this thumbnail allows the video to be played.

16. Click Close button (X on the top right corner) in the capture video window to close the
window.

Note: Device Settings and Capture Settings must be configured once at the beginning before doing
Capture Image operation.

Capture Audio

1. Add a new patient or

Select an existing patient from the patient list for whom the new visit is required. Click
the visit information tab and click on ‘Add New Visit’ button. Enter attended doctor
name and click Save button.
2. Select the visit details currently entered from the visit information list.

3. Click on the Capture Audio button available in the toolbar.

4. See that application launches capture audio window.
5. Click on the Enable foot pedal checkbox if you have foot pedal connected to the system
and want to use it for capture.

ColpoITPro Manual Visit Information  43

 6. Click Start Recoding button.
7. Click on Pause button to pause the recording. This function may be handy on instances
where we want don’t want the audio to be recorded.
8. Click on Resume button to resume audio recording. Pause and resume functionality can
be done multiple times as per the need and won’t affect audio quality.
9. Click Stop Recording button to stop the recording. If required you can again click Start
Recording button and start a new audio recording.

44  Visit Information ColpoITPro Manual

 10. An audio thumbnail image is shown in the bottom panel to show the audio is
successfully recorded.
11. Click Close button (X on the top right corner) in the capture audio window to close the
window.

Note: Audio Settings must be configured once at the beginning before doing Capture Image
operation.

Play Captured Video

1. Record video as required.

2. The video thumbnails are displayed in the visit window bottom panel.

3. Click on Play Video button available in the toolbar.

4. See that application launches Play Video window.

ColpoITPro Manual Visit Information  45

 5. Select a video thumbnail and click Start Player button. Or Double click a video
thumbnail to play it.
6. The video starts to play.

7. Click Capture button to capture the image (still frame capture). A thumbnail
image is shown in the bottom panel with the captured frame.
8. Repeat the above step and capture as many as frames as required.

9. Click on Pause button to pause the player. Now the slider on the left side can be
moved front and back to required position. Click capture button to capture the image on
that position (frame).

46  Visit Information ColpoITPro Manual

 10. Click on Resume button to resume player. Pause and resume functionality can be
done multiple times as per the need and won’t affect video quality. Capturing image
during pause is possible.

11. The Reverse and Forward buttons can be used to perform player
backward and player forward

12. Click Stop button to stop the Player. If required you can again click Start Player
button and start the player.
13. Click Close button (X on the top right corner) in the Play Video window to close the
window.

ColpoITPro Manual Visit Information  47

Apply Green Filter

To apply green filter for an image, please follow these steps:

1. Select one Captured image in visit information screen.

2. Click on Green Filter button , see the changes in the image. Click more to
increase intense of the green color.

3. Click Save Filter Change button to save the changes. Click yes to confirm for
save the changes.

48  Visit Information ColpoITPro Manual

Thumbnail – Quick Preview

In the video widow, the audio/video/image thumbnails for that visit are displayed in the
bottom panel. By clicking on a thumbnail, the data preview is shown in the top panel. This
provides quick preview and can be stopped by clicking on any toolbar button.

Reports

Configure Reports

ColpoITPro Manual Reports  49

Important captured images can be selected and printed in a report for patient reference. But
before using the reports for the first time, the report configuration must be done. This involves
setting header and footer information for the report and few configuration settings for the
images to be printed.
The report configuration window is shown below:

The header configuration information in the above window is used to set the report header
information as shown below

50  Reports ColpoITPro Manual

Control Name Description Value
Report Doesn’t Checked – Report is in a preprinted sheet. Entered Unchecked.
Require Header. header information is not used.
Printed in Unchecked – Report is not printed in preprinted sheet.
preprinted sheet Values entered in header information are used for
printing.
Hospital Name Defines the name of the hospital to be used in report. Actual
Hospital/Clinic
name
Hospital Address Defines the address of the hospital to be used in report. Actual
Hospital/Clinic
Address
Hospital Contact Defines the contact number of the hospital to be used in Actual
report. Hospital/Clinic
Contact
number.
Report Header Defines the type of the report According to
the type
performed.
Report Defines the department which issues the report. Department
Department name.
Hospital Logo Field to hold the path to hospital logo image to be used in Path to logo
the report. image.
Browse Button Allows selecting the path for the logo image. -
Image Display Defines mode of image display. Scale
Mode Clip - Use the image's original size, clipping it to the
display area if necessary.
Stretch - Stretch the picture to fill the display area. This
mode will usually change the image's aspect ratio.
Scale - Scale the picture to fit the display area. This mode
may increase or reduce the size of the image while
maintaining its aspect ratio.
Tile - Tile the picture to fill the display area.
Hide - Hide the picture.
Image & Defines border for the images and comments in the print Transparent
Comment Border area.

ColpoITPro Manual Reports  51

 Transparent – No border is drawn for image and
comments.
Solid Line – A black border is drawn for images and
comments.
Note:
Reports are printed with 1 to 18 images based on the selection. Each report field (header, print
area, footer) can be configured for various sizes, font types and alignments. This involves
report customization. Please email [email protected] your requirements for
customization. This may involve additional charges.

Report Preview - Selection of Images

Any number of images can be captured when performing a procedure during a visit but only
selected important images are needed for reports.

To allow user to make this selection the report preview window is shown and it can be opened

by clicking the Report Preview button.

Apart from images selection, user can also enter comments for each image, modify visit data
(Referred Doctor, Attended Doctor, Visit Summary etc...) and set order of the images before
generating a report.

52  Reports ColpoITPro Manual

Control Name Description Value
Left hand side List of all images available for this visit. -
images list. Single mouse click on a thumbnail image - Selects the
image and preview is shown in the middle area.
Double mouse click on a thumbnail image – Selects
and moves the image for reporting to right side list.
Right hand side List of images selected for reporting. -
images list. Single mouse click on a thumbnail image - Selects the
image and preview is shown in the middle area.

ColpoITPro Manual Reports  53

 Double mouse click on a thumbnail image – Deselects
from reporting and moves the image to left side list.
Images Count Shows the number of images available in the left side list. -
Selected Count Shows the number of images selected for reporting. -
Preview Image Selected image preview is shown in big size. -
Image Comment Comment for a particular image. Image comments can be -
maximum of 100 characters width. This comment text is
displayed below the image in the report.
Add To Print List Clicking this moves the selected image from left hand -
>> Button side list to right hand side list for reporting.
<< Remove From Clicking this moves the selected image from right hand -
Print List Button side list to left hand side list and deselects for reporting.
Add All To Print Clicking this moves all available image from left hand -
List >>> Button side list to right hand side list for reporting.
<<< Remove All Clicking this moves all selected images from right hand -
From Print List side list to left hand side list and deselects all for
Button reporting.
Patient Shows the selected patient name, age, id and gender -
information which will be present in the report.
Report Header Taken from report configuration window but allows to -
do quick edit for easy report header changes.
Visit Date Taken from visit information but allows to do quick edit. -
Changed text is not stored in database.
Referred Dr. Taken from visit information but allows to do quick edit. -
Changed text is stored in database for this patient.
Attended Dr. Taken from visit information but allows to do quick edit. -
Changed text is stored in database for this visit.
Procedure Taken from visit information but allows to do quick edit. -
Changed text is stored in database for this visit.
Medication Taken from visit information but allows to do quick edit. -
Changed text is stored in database for this visit.
Visit Summary Taken from visit information but allows to do quick edit. -
Changed text is stored in database for this visit.
Configure Report Launches Configure Report window for making report -
Button configuration changes.

54  Reports ColpoITPro Manual

Crop Settings Launches Crop Settings window for making changes to -
Button crop area.
Generate Report Clicking this generated a report and shows preview, -
Button while generating the preview, it also saves a copy of the
preview in PDF format in the visit folder. The report
window has toolbar buttons to save, print, zoom etc…
Print Report Clicking this button generates preview, saves a local copy -
Button in PDF file and calls print function. This is same as
clicking Generate Report button and then clicking print
button in the report window toolbar.
Export Report Clicking this button generates preview, saves a local copy -
Button in PDF file and calls export function. This is same as
clicking Generate Report button and then clicking export
button in the report window toolbar.
Email Report Clicking this button generates preview, saves a local copy -
Button in PDF file and closes the report window. Email send
window is launched and the generated local PDF file is
attached to email message for sending Email.

Note:
Comments fields and other visit information edit textboxes are in Auto-fill mode. That is, if you
enter a character, all relevant possible text are shown in pull down box. This helps user to
quickly fill the required information without retyping. New text not available in the list is
saved to database and used when report preview window is opened next time.

ColpoITPro Manual Reports  55

Custom Input

Control Name Description Value

Custom Input Type your findings in the corresponding text fields -
Items List Select your findings comments from Items List. You also -
can add your findings
Change Font To change the Font, Size and color for the text. -

56  Reports ColpoITPro Manual

Control Name Description Value
Add To add your findings in the Items List -
Edit To edit the existing findings from Items List -
Delete To delete a findings from Items List -
Select & Close To select the findings and close the Items List -

ColpoITPro Manual Reports  57

Reid Index

Control Name Description Value

Reid Index Select the finding possibilities to know the severity of the -
disease and generate the corresponding score.
Score Helps in counting the points selected -

58  Reports ColpoITPro Manual

Compare Images
ColpoITPro have inbuilt standard image comparison feature. It helps to compare the captured
images with standard images. It has three categories (CIN-1, CIN-2 and CIN-3).

Control Name Description Value

Compare To compare captured images with standard images -
Left hand side List of all images available for this visit. -

ColpoITPro Manual Reports  59

image list Single click on that image to see preview in bottom
Right hand side List of standard images available in the application path. -
image list It is stored in three categories (CIN-1, CIN-2 & CIN-3)
Single click on that image to see preview in top.
Copy Below Copy comment of the selected standard image to the -
selected captured image in below.
Copy to Ref Copy the selected captured image to standard image -
folder for reference.

Biopsy Marking
It helps in marking the text on the biopsy chart. Select the text and place the cursor on the
desired place and click, the text appears on the biopsy marking image.

60  Reports ColpoITPro Manual

Control Name Description Value
Biopsy Marking Single click on your desired button then click on the -
biopsy graph to paste the corresponding text.
Last Action Undo To remove the last mark on the biopsy graph. -
Clear All Changes To remove all the markings in the biopsy graph. -

ColpoITPro Manual Reports  61

Email

Email Configure

Email is one of the essentials of today’s business and ColpoITPro doesn’t leave it behind.
Image/video/audio/report data generated with ColpoITPro can be sent to others using email
feature, provided there is internet connection available to the system.
Before using the email feature, the configuration settings (server, username, pwd) must to be
correctly entered. This must be done only one before using the email feature.
The Email configuration window is displayed as below:

Control Name Description Value

Host SMPT Host Server name. Provided by
ISP.
Port Port number to be used for SMTP communication. Default is 25.
Use Default Port Checked – Use default port number which is 25. Checked

62  Email ColpoITPro Manual

 Unchecked – Use user entered port number
Use Default Checked – Use default network username, pwd. User Unchecked.
Network credentials section is below is not used.
Credentials Unchecked – Use credentials entered in the below
section.
Enable SSL Checked – SMTP communication is secured (this field is Provided by
based on the ISP) ISP.
Unchecked – SMTP communication is not secured.
Username Defines the user name to be used for email Provided by
communication. ISP.
Password Defined the user password to be used for email Provided by
communication. ISP.

Email Send

Once the email configuration is completed, the user will be able to send
image/video/audio/report date to anyone in the internet by email.
This feature is very useful in following ways:
 Tele-medicine support.
 Expert opinion by Email.
 Data to patient by Email.
 Transfer of patient data from one clinic to another clinic by Email.
ColpoITPro uses DotNet Email feature and doesn’t depend on Outlook or any other tool for
email. So, no need for Outlook or Express.
Email Send window is shown as below:

ColpoITPro Manual Email  63

Control Name Description Value
Server SMPT Host Server name. Non-editable field. Taken from Provided by
Email Configuration Screen. ISP and as
entered in
config screen.
Configure Button Launches Email configuration screen for email settings. -
From Defines email address from where the email is sent Provided by
ISP.
To Defines recipient email address to which the email will Email address
be sent. Only one email address is allowed. to send.
CC Defines CC (carbon copy) email address to which the Email address
email will be sent. Only one email address is allowed. to send CC.

64  Email ColpoITPro Manual

Subject Defines the subject line to be used for email message. As required.
Send Checked – Email is sent in a separate thread without Unchecked.
Asynchronously blocking the current application. Application work can be
carried out while sending.
Unchecked – Email is sent in the same application
thread. Must wait until email is sent fully before
continuing on application work.
Attachment Text Defines the number of files and their total size included Based on the
as attachments to this email message. selection.
Attachment List Lists the files which are selected as attachment for email Based on the
message. selection.
Add Button Allows user to add any additional files as attachment for -
email message.
Remove Button Allows user to remove a selected file from attachment. -
Message Message area to be used for email message -
communication.
Add Patient-Visit Clicking this button once, adds the patient and visit -
Detail Button information as text in the email message area.
Priority Normal – Email priority type is Normal. Normal
Low – Email priority type is Low.
High – Email priority type is High.
Send Button Clicking this button sends the email message -
Cancel Button Enabled while sending email. Cancels sending email. -
Close Button. Closes the email window.

ColpoITPro Manual Email  65

Send To Tools

Send To – Tools

ColpoITPro software helps in sending the captured image/video/audio/report data to various

external tools for easy editing and viewing.
Send To external tool buttons are enabled based on the Option Settings and will be shown as
below. Each external tool must be configured with right path and application name for correct
working.

Image Editor
Image editor external application can be simply configured to map to MSPaint.exe (available in
c:\windows\system32\mspaint.exe).
This will help in editing image files using MSPaint, a well known image editing application. Any
other image editing application can also be configured, if user is comfortable with it.
To edit an image, please follow these steps:
1. Select a patient and click on visit information.

66  ColpoITPro Manual
 2. Select an image from the visit information bottom panel and click on the Image Editor
toolbar button.
3. This will launch the configured image editor application. (say MSPaint).
4. Edit image using the application.
5. Click on Save in the image editor application to save it the same name. (overwrite)
6. Close the image editor application.
7. Now click on that visit in the left hand visit list to reload the image with changes.

Movie Maker
Movie Maker external application can be configured to map to MS Movie Maker.exe (available
in c:\ProgramFiles\MovieMaker\MovieMk.exe).
This will help in editing video files using the popular movie maker tool. Any other video editing
application can also be configured, if user is comfortable with it and that application accepts
drag-drop video data.
To edit a video, please follow these steps:
1. Select a patient and click on visit information.
2. Click on the Movie Maker toolbar button.
3. This will launch the configured Movie Maker application. (say MovieMk.exe).
4. A message box shows that user can select video and drag-drop to movie maker external
tool. Click OK on message box.
5. Select the video files from the list. Drag-drop those files to movie maker application.
6. Now the video files are available in movie maker application.
7. Edit/merge/save the video as required.

Power Point
Power Point external application can be configured to map to MS Office PowerPoint.exe
(available in c:\ProgramFiles\MicrosoftOffice\Office\PowerPNT.exe).
This will help in exporting video/image/audio/report data to the popular presentation tool.
To export to MS Power point, please follow these steps:
1. Select a patient and click on visit information.
2. Select images, video, audio and report as required. Multiple-selection is possible by
holding the ctrl key and clicking on the thumbnails for selection.
3. Click on the Power Point toolbar button.

ColpoITPro Manual Send To Tools  67

 4. This will launch the MS Power Point application and create a new presentation. If
power point is already opened, the data will be appended to the opened presentation.
5. Selected image/video/audio/report data are exported to power point application and a
new slide is created for each data.
6. Now the data is available in Power point application.
7. Edit/merge/save the presentation as required.

PDF Viewer
PDF Viewer external application can be configured to map to Adobe PDF Viewer.exe, a popular
free tool for PDF file viewing.
This will help in viewing the report PDF files using Adobe Reader. Any other PDF viewer
application can also be configured, if user is comfortable with it.
To view the report PDF file using PDF viewer, please follow these steps:
1. Select a patient and click on visit information.
2. Select a report thumbnail from the visit information bottom panel. If the reports are not
shown, please select, Show All or Show Reports from Thumbnail Display group in Visit
ribbon toolbar.

3. Click on the PDF viewer toolbar button in SendTo group.

4. This will launch the configured PDF viewer application. (say Adobe Reader).
5. Selected report PDF file is exported to PDF reader and it is available for viewing and
printing. If you have bought Adobe PDF writer and configured the same, then PDF
report editing is also possible.

Audio Editor
Audio Editor external application can be configured to map to Sound Recorder.exe, a popular
tool for Audio editing.
To edit audio files, please follow these steps:
1. Select a patient and click on visit information.

68  Send To Tools ColpoITPro Manual

 2. Select an audio thumbnail from the visit information bottom panel. If the audio
thumbnails are not shown, please select, Show All or Show Audio from Thumbnail
Display group in Visit ribbon toolbar.

3. Click on the Audio Editor toolbar button in SendTo group.

4. This will launch the configured Audio Editor application. (say Sound Recorder).
5. Selected audio file is exported to sound recorder and it is available for playing and
editing.

Burn Data To DVD

Burn Data to DVD

ColpoITPro software provides useful DVD/CD burning feature. Using this feature, the data
captured (image/video/audio/reports) can be selected and burned to CD/DVD/Blu-Ray/HD-
DVD discs without the need for any external CD burning software.
ColpoITPro has the inbuilt mechanism to burn all types CD/DVD/Blu-Ray/HD-DVD discs and
also allows multi-session burning (write to same media protecting existing data) which saves
cost. Using this patient data for multiple visits can be burned on the same media till the space
is available.
To perform CD/DVD burning, please follow these steps:
1. Select a patient and click on visit information.
2. Select a thumbnail or multiple thumbnails (hold ctrl key and select multiple) to burn to
media.
3. Insert a new CD/DVD/Blu-Ray/HD-DVD media or an existing media with data.

ColpoITPro Manual Burn Data To DVD  69

 4. Click on ‘Burn to CD/DVD’ button in Tools ribbon toolbar. If existing data present in
media, a message box displays showing the data is imported successfully.
5. Selected files are displayed in the list. Make sure the correct drive is selected in the
Drives list.
6. Make sure Create Multiple Session is checked to allow write multiple times to the
media.
7. As required, add new files, rename, remove or add folder using the buttons on the right
side.
8. Click on Disc Label button to label the disk to a meaningful name.
9. Click on Burn button. Wait until burn operation is done. Once the burning is complete,
the disc will be ejected from the drive.
10. Click close button to close the window.

The CD/DVD burn window is shown as below.

70  Burn Data To DVD ColpoITPro Manual

Control Name Description Value
Drives Lists available CD/DVD drives in the system. Select one of
the available
CD/DVD
writable
drives.
Refresh Drives Clicking this button refreshes the system connected -
Button drives and updates the Drives list.
Speed Speed of data burning. Media
supported
speed.
Create Checked – Enables multisession burning. Write multiple Checked
Multisession Disc times data protecting existing data.
Unchecked – Multisession is not used. Overwrites
existing data if available on the disc.
Test Mode Checked – Simulates burning but doesn’t write to media. Unchecked
Burning Unchecked –Real mode burning. Writes to media.
Verify data after Checked – Once burning is done, verify the data for Checked
burning successful burning.
Unchecked – Don’t verify data after burning.
Import Previous Clicking this button imports the existing data from the -
Session Button media. By default, the data is imported when launched
from ColpoITPro application.
Files list Lists all selected data (image/video/audio/report) files -
from ColpoITPro for burning to media.
Status bar Shows the status completion of data burning to media. -
Session size Current burn session size in MB -
Free space Free space available in the media in MB -
Total Disk Total Disk size in MB. -
Capacity
Add Files Button Clicking this allows user to select and add more files to -
the current burning session.
Add Dir Button Clicking this allows user to select and a directory (with -
files) to the current burning session.
New Dir Button Clicking this allows user to create a new directory to the -
current burning session.

ColpoITPro Manual Burn Data To DVD  71

Rename Button Clicking this allows user to rename the selected item -
from the list (either directory or file name can be
renamed from current session). Actual physical file is not
changed only the list is changed.
Remove Button Clicking this allows user to remove the selected item -
from the list (either directory or file name can be
removed from current session). Actual physical file is not
deleted only the list is changed.
Clear Button Clicking this clears all items (directories & files) from the -
current session. Actual physical files are not cleared only
the list is cleared.
Disc Label Button Clicking this button allows user to label the current Any desired
media. name.
Burn Button Clicking this button starts burning process of the current -
session to the media.
Close Button Closes this window. -

Copy Data To Pen Drive

Copy Data To Pen Drive

Pen drives are of inevitable use these days and ColpoITPro software provides useful Pen Drive
copy feature. Using this feature, the data captured (image/video/audio/reports) can be
selected and copied to pen drives or even network drives with simple clicks.
Using this patient data for multiple visits can be copied to pen drive or network drive till the
space is available.
To perform Pen Drive copying, please follow these steps:

72  Copy Data To Pen Drive ColpoITPro Manual

 1. Select a patient and click on visit information.
2. Select a thumbnail or multiple thumbnails (hold ctrl key and select multiple) to copy to
pen drive.
3. Insert Pen Drive to the USB port and make sure it is functioning without data errors.
4. Click on ‘Copy to Pen Drive’ button in Tools ribbon toolbar.
5. Click Browse button and select the Pen Drive (and folder to write to). If required, a
shared Network drive and folder can also be selected using Browse button.
6. Selected files are displayed in the list.
7. As required, add new files or remove using the buttons on the right side.
8. Uncheck the overwrite button to avoid overwriting the data.
9. Click on Copy button. Wait until copy operation is done.
10. Click close button to close the window.

The Pen Drive copy window is shown as below.

Control Name Description Value

Folder Selected Pen Drive and folder. Shared Network folder can Select the
also be selected. drive letter for
pen drive or
network
folder.

ColpoITPro Manual Copy Data To Pen Drive  73

Browse Button Clicking this button allows user to select the drive letter -
for pen drive or any other shared network folder.
Size Shows the number of files selected and its size in KB -
Files List Lists all selected data (image/video/audio/report) files -
from ColpoITPro for copying to pen drive.
Add Button Clicking this allows user to select and add more files to -
copy to pen drive.
Remove Button Clicking this allows user to remove the selected item -
from the list to copy to pen drive. Actual physical file is
not deleted only the list is changed.
Overwrite Checked – Overwrites the file if duplicates are found. Unchecked
Unchecked- Doesn’t overwrite the file if found
duplicated.
Copy Button Clicking this button starts the copying process to Pen -
Drive or to the selected shared network folder.
Close Button Closes this window. -

FTP Upload

FTP Upload

File Transfer Protocol (FTP) is an important & useful feature for Tele-medicine support and
ColpoITPro software provides it with the help of open source FTP client software called
FileZilla. http://filezilla-project.org.

74  FTP Upload ColpoITPro Manual

The client software is already installed by ColpoITPro setup program during installation time
and it is ready for use. The client software must be mapped once before use, using Options
Settings window.
A typical FTP Tele-medicine support cycle is shown in this diagram.

To perform FTP upload, please follow these steps:

1. Check if FTP client software is mapped to FTP Client tool in Options Settings window.
(Application MenuOptionsFTP Client)
2. Select a patient and click on visit information.
3. Click on ‘Upload to FTP Site’ button in Tools ribbon toolbar.
4. FileZilla application (default mapped) is launched.
5. Set the FTP server details. (Please see help file for filezilla for more information).
Connect to FTP server. (You need FTP access from your ISP for this. Please contact your
Internet ISP for this).
6. In FileZilla application, select the folders, files to upload and click on upload.
7. After successful completion of upload, close the window and return to ColpoITPro
application.

Note:
1. ColpoITPro application installs open source FileZilla client (http://filezilla-project.org)
during installation time and it is mapped as an external tool in Option settings window.
Please see help file for FileZilla under programs menu for using the FileZilla application
to upload and view files.
2. You need an FTP account in a FTP server to securely upload/download data. Please
contact your ISP for getting this account.

ColpoITPro Manual FTP Upload  75

Archive

Archive To Network or DVD Drive

Data captured using ColpoITPro can grow large over a period of time. ColpoITPro with its
sophisticated video compression techniques keeps the video size smaller but for multiple
patients over a period of time, data becomes larger and it is important to Archive the data to a
network/DVD drive to free up space in the hard disc.
ColpoITPro has archive to network/DVD drive feature using which data can be easily moved
from hard-disc to a shared network drive or a DVD disc. In the database, archived data has a
reference to the network drive/DVD volume and it is used for accessing the data when needed.

To Perform Archive to Network/DVD drive, please follow these steps:

1. Check if correct archive network/DVD drive is selected in Options Settings window.
(Application MenuOptionsArchive Drive)
2. Make sure the network drive is connected and available. For DVD archive, place a blank
DVD disc in the DVD writable drive.
3. Click on ‘Archive’ button in Patient ribbon toolbar.
4. Enter valid archive label in the label field. This label is used for identifying the archive
and is updated in the database. So please use a valid name (like ENTPatients_2009).
5. Select the network drive for archive from the list of available drives. If you want to
perform archive to DVD drive, select the correct DVD drive. If the drive you want is not
listed, please go to windows explorer and connect the drive and re-launch archive
window.
6. Click on ‘Start Archive’ button.
7. Watch the log message. It will update for every patient, all visit and data files belonging
to visits and move them to archive drive. If there is error, an error message is updated
to the log window but it continues to other patients.

76  Archive ColpoITPro Manual

 8. Database is updated on completion of all visits, all images of a patient and moves to next
patient for archive. For DVD archive the patients moved to DVD are marked and once
completion of DVD burning, the database is updated with archive volume.
9. If the Archive drive or DVD disc is full, partial data moved for a patient will not be
marked as archived. This will simplify the archive process and make this patient
available for full archive next time.
10. Patients data successfully archived to network/DVD will be removed from local hard
disc to free up space.
11. If Archive is successfully completed for all patients, a success message is shown. If not, a
failure message with reason will be updated in the log window.
12. Click Close button to close this window.

The Archive window is shown as below:

ColpoITPro Manual Archive  77

Control Name Description Value
Archive Drive List of available drives in the system. Select the
drive letter for
DVD writable
drive or a
network drive.
Total space Size available in the selected archive drive in GB -
Archive Label Archive volume name to be used to refer to the archive. A meaningful
Name Used to update the archive field in database. label name.
Log messages Status message window which shows details of archive -
operations.
Start Archive Clicking this button starts the archive functionality. -
Button
Close Button Clicking this button closes the window. -

Accessing Archived Data

Retrieving archived data is so transparent in ColpoITPro, that if an archived patient data is

clicked, Patient information screen shows the archived volume for that selected patient.
When the visit information screen is clicked for this patient, it automatically loads data from
the archived network/DVD drive, provided the drive is connected and available. If not, a
message is shown in the status bar to use that correct archive drive.
If the data is not loaded, please check if correct archive network/DVD drive is selected in
Options Settings window. (Application MenuOptionsArchive Drive) and retry.

Import Data

Importing data from external Sources

78  Import Data ColpoITPro Manual

ColpoITPro allows to import images, videos and report files from other sources like external
hard disc, Pen drive or network drives. When you import data, you can also change patient
registration date. ColpoITPro have best compression feature. If your videos are uncompressed
one, you can compress the videos one by one, while importing. ColpoITPro accepts the
following file formats to import.
Images - BMP or JPEG
Videos - AVI or MPEG
Reports – PDF
To Perform Import from External sources please follow these steps:
1. Connect external source; If the external source is a network drive please make sure that
network drive is mapped in your computer with read/write permission. Or if the
external source is CD/DVD insert the corresponding media into your computer.

2. Add the patient details then click on Import visit from tool bar.

3. Browse your data folder from the external source.

4. After selecting folder, you see the files (Image, Video or Report) below.

5. Select your desired data from the list. If you have uncompressed video check “Apply
compression” then click Import.

ColpoITPro Manual Import Data  79

 6. See the status message while importing. Once the import process is over, it shows
Import Completed, and then you can open the patient to see the files.

Control Name Description Value

Visit Date To change the visit data for the patient -
Folder Select the data folder from external source to import -
File Type Choose the file types to easy viewing the data in the list -
Select All To select all the data in the list to import -
Unselect All To unselect all the data in the list. -
Video Compressor To select the video compressor to compress the video -
file while importing. Video compressor should be in
FFDShow video encoder.
Import To import the selected data into your computer. -

80  Import Data ColpoITPro Manual

Shortcut Reference

Shortcut Reference

Hot Keys Description

Ctrl + N Add new patient

Ctrl + E Edit patient details

Ctrl + S Save patient details

Ctrl + C Cancel patient changes

Ctrl + Shift + Del Delete a patient

Ctrl + L List all the patients

Ctrl + P Export the patients list

Ctrl + R Archive database

Ctrl + Shift + N Add a new visit

Ctrl + Shift + E Edit visit details

Ctrl + Shift + S Save visit details

ColpoITPro Manual  81
 Ctrl +Shift + C Cancel visit changes

Ctrl + Del Delete a visit

Shift + Del Delete a specific data file from the selected visit.

Ctrl + I Open Capture Image window

Ctrl + V Open Capture Video window

Ctrl + A Open Capture Audio window

Ctrl + P Open Play Video window

Ctrl + M Open Image Editor tool

Ctrl + C Visit Completed

F1 Open Help Contents. Online help.

F4 Start/Pause/Resume video recording

F5 Image snapshot

F6 Stop video recording

ALT + P Open Patients Tab

ALT + T Open Tools Tab

ALT +H Open Help Tab

ALT + F4 Close ColpoITPro application

82  Shortcut Reference ColpoITPro Manual

Frequently Asked Questions

FAQ

Q1: License Dongle is not working?

Answer:
Step: 1. Check the USB port in your computer whether it is working or not.
Step: 2. Unplug the dongle and insert in some other USB port in the same computer then try it.
Step: 3. Check the dongle is heated or not. If the dongle is getting heated kindly contact Seiler-
Head Office or mail to [email protected]
Step: 4. If ColpoITPro application is not opened. Kindly make sure that dongle is inserted in
your computer or not.

Q2: Patient record cannot be saved?

Answer:
Step 1: Patient’s First name is a mandatory field. Please check if you have entered the first
name for the patient correctly. All other fields are not mandatory and can be entered later.
Step 2: If you have entered “Email” address in patient information window, kindly check if it a
valid email address.
Step 3: Check the data storage folder path in hard drive and make sure whether it has space or
not.
Step 4: A red color band is displayed on the patient information window and error message
popup when mouse is moved over it. Check and correct it to save the patient record properly.

Q3: Patients files not displayed properly? Some reports/audio file

thumbnails are missing?
Answer:
Step 1: Check the thumbnail display window. ToolsThumbnail DisplaySelect Show All
option. To speed up the display, most of the time Show Reports toolbar button shall be
unselected.
Step 2: Check the Folder path using Application MenuOptionsData folder path. Set it to
correct data folder path.

ColpoITPro Manual Frequently Asked Questions  83

Step3: If the patient is archived, the archived media information is displayed in the archive
field. Insert the correct archive media and select correct archive drive using Application
MenuOptionsArchive Drive.

Q4: Capture Image, Capture Video and Capture Audio are not enabled?
Answer:
Step 1: Check the selected visit folder and make sure it is in current date. You should have visit
folder on current date for capturing Image, video and audio.
Step 2: If the current visit is not today’s date, add a new visit using Add New Visit toolbar
button. Click Save without entering any visit details. Now the capture buttons will be enabled
for this current new visit.

Q5: Video display is not coming properly?

Answer:
Step 1: Check whether the medical instrument is working properly or not.
Step 2: Check the cable connection between medical instrument and computer’s video capture
device. Plug it properly without loose connection. Restart computer and ColpoITPro
application.
Step 3: Check the video source device in the Device settings window. Launch device settings
and see if correct video source is selected.
Step 4: Select the correct “Video Input” type (Composite, Svideo or Tuner)
Step 5: Check the “Capture card” status, whether it is working fine or not. Please make sure the
device driver for that card is installed properly before connecting to the medical instrument.

Q6: Video display color variation problem?

Answer:
Step 1: Check “Analog Video Standard” format in Device Settings window and make sure it is in
PAL B.
Step 2: Check grayscale and invert colors buttons in the Capture window status bar. If any of
the two is selected, display color may change. Unselect the two to display in normal color.
Step 3: If the video is in black and white mode, unselect the grayscale button in the Capture
window status bar.

Q 7: Audio recording problems?

Answer:
Step 1: Check the cable connection to see if it is properly connected.
Step 2: Select the correct audio device in Audio settings window.
Step 3: Select correct Input pin type in Audio settings window.
Step 4: check the volume of the “Mic” whether it is in mute mode or not. Change to a correct
volume level.

84  Frequently Asked Questions ColpoITPro Manual

Q8: Unable to Crop Images?
Answer:
Step 1: In the Crop Settings window, the Crop Apply setting should not be in disable mode.
Select ‘During Print’ setting.
Step 2: Make sure that the captured image size is matched with cropped image size. If size
doesn’t match, images will not be cropped. If the size of the image is changed, select that new
image with changed size and set cropping bounds. This new size will be used for cropping.
Step 3: Select correct crop type, if you want to do circular crop, set Crop type as “Circular”. If
you want to do Rectangular, set Crop type as “Rectangular”.

Q9: Email sending problems?

Answer:
Step 1: Check the internet connection to see if it is working or not.
Step 2: Check the Email configuration details (Host name, Username and password)
Step 3: Check the Email content size and see if it is less than 5 MB.
Step 4: Check the Email address (From and To) and make sure it is valid email address.
Step 5: Check the Ethernet card status in the system and make sure it is working fine.

Q10: CD/DVD burning is not working properly?

Answer:
Step 1: Make sure the system have CD/DVD writer and check the working of the drive.
Step 2: Check the total files size for the current burning session. If you burn data to a CD the file
size should be in below 700MB or if you burn data to DVD, the file size should be below 4.7GB.
Step 3: Make sure that the selected disc has free space to write the data and free from error.

Q11: Problem during printing reports?

Answer:
Step 1: Check the printer status and make sure that the printer is in online (Ready state).
Step 2: Check the cable connection between the system and the printer. Do a test print.
Step 3: Select the correct printer name is as mentioned in the print dialogue box.
Step 4: Check the Paper status and ink level in the printer.

Q12: Live Network Streaming is not working?

Answer:
Step 1: Check the Live Network Streaming option, whether it is enabled or not.
Step 2: Select correct Network streaming type. If it is a LAN network, select “Direct Network
Streaming” option. Otherwise choose “Streaming to a WM publishing point” option.

ColpoITPro Manual Frequently Asked Questions  85

Step 3: If streaming via LAN, check the IP address. If streaming via publishing point check the
publishing URL, user name and password.
Step 4: Check the internet connection status and Ethernet cable connectivity.

Q13: Send To tools buttons are not enabled?

Answer:
Step 1: Click Application MenuOptions. Ensure the checkboxes are selected correctly for the
external tools and valid executable file path are provided.
Step2: If an external tool is not available, unselect the corresponding checkbox to make it
unavailable to the application.

Q14: Copy to Pen Drive not working properly?

Answer:
Step 1: Make sure that the Pen Drive has free space to store data.
Step 2: If the Pen Drive device is not detected, check USB port and the Pen Drive status and
make sure that it is working fine.
Step3: Select the correct pen drive in the Copy to Pen Drive window to copy it correctly.

Q15: FTP tool not working?

Answer:
Step 1: Click Application MenuOptions. Ensure the checkbox next to FTP client option is
enabled and select correct executable file path for FTP tool (FileZila).
Step 2: If the FTP site in not connected, then check the host name, username, and password in
the Filezila connection manager settings. Please see the FileZilla help file for further details.
Step 3: Check the internet connection status and make is it is working fine.

Q16: Foot pedal is not working properly?

Answer:
Step 1: Make sure that the foot pedal option is enabled in the Capture window.
Step 2: Check the cable connection between foot pedal and computer. Make sure it is plugged
properly.
Step 3: Check the computer USB port whether it is working fine or not.
Step 4: Click the settings (…) button next to Enable foot pedal checkbox and set the click timing
to a comfortable interval.

Q17: Archive – Files are not archiving properly?

Answer:
Step 1: Select the archive drive correctly.

86  Frequently Asked Questions ColpoITPro Manual

Step 2: Check the disc is empty and free from errors.
Step 3: Check the CD/DVD writer status; whether it is working fine or not.
Step 4: For network archive, check the drive free space and the network is connected and
shared.

Q18: Archived patient’s data is not displayed correctly?

Answer:
Step 1: Check if correct archive network/DVD drive is selected in Options Settings window.
(Application MenuOptionsArchive Drive)
Step 2: Make sure that the correct archive media is inserted.
Step 3: Check the Thumbnail display option in Tools ribbon toolbar. Set it to Show All.

Q19: Cannot import files from external sources?

Answer:
Step 1: Make sure that the network drive is connected in your computer with read/write
permission.

Q20: Folder path directory issue in viewer edition?

Answer:
Step 1: Make sure that the Enterprise edition system is turned on before the viewer station.
Step 2: Check whether the network drives are connected properly.
Step 3: Check the Folder path & Archive Drive options in Application MenuOptions window.
Step 4: Make sure that the network drives have full rights in sharing.

ColpoITPro Manual Frequently Asked Questions  87

Glossary of Terms

Activation
The process of registering software to avoid license infringement.

Burn DVD
Copy patient data (image/video/audio/reports) to DVD or CD disc using a writable drive in the system.

Email
Sending patient data (image/video/audio/reports) as attachment to another computer using SMTP Email service.

Endoscopy Capture Software

Capturing the Endoscopy procedure either as video or images using a video capture device and ColpoITPro software.

FTP
File Transfer Protocol - Used for Telemedicine support to upload the patient record to secured FTP site to get expert's
opinion.

Image Cropping
Cutting the image in to correct circular or rectangular shape to avoid black border printing. Saves ink cost.

Pen Drive Copy

Copy patient data (image/video/audio/reports) to USB memory stick in the system.

Streaming
Instead of uploading/downloading video, data is buffered and sent as packets for viewing. Not saved in disk.

Thumbnails
Small size image shown in the panel for quick view.

ColpoITPro Manual Glossary of Terms  89

Tools
External applications like MS PowerPoint, MS Moviemaker, MS Paint, Audio Editor and PDF Viewer

90  Glossary of Terms ColpoITPro Manual

 P
Patient 33
Add New Patient 33
Delete Patient 34

Index Edit Patient 34

List Patient 36
Search Patient 35

R
Report Settings 10, 49

S
A Shortcut Keys 81
Streaming settings 25
Audio Settings 10, 30

T
C
Telemedicine 74
Capture Thumbnail display 31
Audio 43 Tools 66, 67, 68
Image 40
Play Video 45, 49
Video 41 V
Capture settings 17 Video Settings 10, 21
Crop Settings 27 Visit
Crop Settings. 10 Add Visit 38
Delete Visit 39
D Edit Visit 39
Data Archive 76, 78
Data Copy
DVD 69
PenDrive 72
Device Settings 10, 15
Display settings 19

E
Email 62, 63
Email Settings 10, 62

F
FAQ 83
Foot-pedal settings 24
FTP Settings 74
FTP Settings. 10

O
Options Settings 10, 13

ColpoITPro Manual Index  91