DAYANANDA SAGAR COLLEGE OF ENGINEERING

(An Autonomous Institute affiliated to VTU, Approved by AICTE & ISO 9001:2008 Certified
Accredited by NationalAssessment and Accreditation Council (NAAC) with ‘A’ grade)
DEPARTMENT OF MECHANICAL ENGINEERING
(Accredited by NBA Tier-I)

Proctor Diary

Affix Photo

Student Name:

USN / Section & Roll No:

Proctor Name I Semester

Proctor Name II Semester

Proctor Name III Semester

Proctor Name IV Semester

Proctor Name V Semester

Proctor Name VI Semester

Proctor Name VII Semester

Proctor Name VIII Semester

Page 1 of 9
 Personnel Information

Student Name & Sex Male / Female

USN

Student's DOB & Nationality:

Nationality Native State:

Parent Name Father

Mother

Occupation Father

Mother

Permanent

Address

Local

Mob no:
Student
Email ID:
Contact Number &
Email Id Mob no:
Parent
Email ID:

Mob no:
Guardian
Email ID:

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 Academics Details

Sl No Course Percentage Result

1. SSLC

2. Pre University

CET Rank
3.
Comed-K Rank

Engineering Results

First attempt Second attempt Third attempt Fourth attempt

Active back
Semester Class/percentage Class/percentage Class/percentage Class/percentage
subjects
Fail :Subject name/s Fail :Subject name/s Fail :Subject name/s Fail :Subject name/s

II

III

IV

VI

VII

VIII

Signature of HOD

Page 3 of 9
Extra Curricular Activities
Sl.no Activity
1.
2.
3.
4.

Competitive Exam Details

Exam Score
PG CET
GATE
GMAT
GRE
TOEFL

Higher Education Details

Sl.no University/College Course

1.

2.

3.

Employment Details
Sl.no Company Position

1.

2.

3.

4.

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Proctorial System and Student Guidelines
Dear Parents
The Department has a well-designed Proctorial System in tune with the institutional policy. About
15-18 students are grouped in batches and a Faculty is assigned as Proctor to look after their
progress and shall be in regular contact with the students. Proctors shall intimate parents about the
attendance and internal assessment marks of their ward.
If a student is found indulging in acts of indiscipline/malpractices in the internal test or during the
regular classes, the Head of the Department, or a Committee nominated by him, shall enquire into
the student indiscipline and shall take immediate punitive actions which could include a serious
warning, suspension from the classes, canceling of benefits and / or any concessions depending
upon the gravity of the act as assessed by the Head of the Department or the Committee. In
addition, the parents have to personally come/visit and discuss the issue with Head of the
Department /Proctor to avoid rusticating the student from the department.
Your Periodical visit to the department to enquire your ward's welfare & progress and feedback are
most valuable to us. Any change in your number and address, you are required to intimate the Head
of the Department. It is the parent's responsibility to keep track of attendance and performance of
their ward in the class.
The student / parent declaration form is hereby sent through your ward, which may please be filled
and returned through your ward at the earliest. We sincerely request your continued cooperation in
making this mechanism effective
As per University Regulation: OB 3 ATTENDANCE REQUIREMENT
OB 3.1 "Each semester is considered as a unit and the candidate has to put in a minimum
attendance of 85% in each subject with a provision of condonation of 10% of the attendance by
the Vice-Chancellor on the specific recommendation of the principal of the college where the
candidate is studying, showing some reasonable cause such as medical grounds, participation in
University level sports, cultural activities, seminars, workshops, paper presentation, etc". As per
the Circular Ref. No/VTU/Exam/2010-11/791 dated 9th December 2010 guidelines issued by
Registrar (Evaluation), VTU "the recommendation for condonation (only 10%) should be
supported with relevant enclosures like medical certificates, attendance certificates for having
attended various activities etc.
In the absence of the relevant documents the candidate's attendance will be treated as shortage of
attendance and such candidates will not be allowed to appear for examinations. Condonation of
attendance has to be approved by Registrar of the University, in the absence of relevant documents
justifying shortage of attendance, a student may be detained for one year due to lack of attendance".
Prior permission has to be obtained if your ward has to participate in University level sports,
cultural activities, seminars, workshops, paper presentation, etc and on return "the attendance
certificates will have to be produced to the Head of the Department/ proctor. If the student has to
abstain on medical grounds, immediately on his/her return "the medical certificate along with a
letter from the parent/guardian should be produced to the Head of the Department/Proctor.

Looking forward for your kind cooperation and wishing the very best to your ward.
With warm regards,

Yours sincerely

Sd/-

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 DAYANANDA SAGAR COLLEGE OF ENGINEERING
(An Autonomous Institute affiliated to VTU, Approved by AICTE & ISO 9001:2008 Certified
Accredited by NationalAssessment and Accreditation Council (NAAC) with ‘A’ grade)
DEPARTMENT OF MECHANICAL ENGINEERING
(Accredited by NBA Tier-I)

Parent & Student Declaration

Name of the Student

USN/Section & Roll No:

Course

Semester

E-mail

Mobile No

Name and Address of the Parent,

with E-mail and Phone Number
-Both mob & land line with STD
code

Name and Address of the Local

Guardian, with E-mail and
Phone number (for outstation
students only)

I have gone through the Proctorial System and Student Guidelines provided by the Institution and agree to
abide by the same.

Name & Signature of Student

Date:

I have gone through the Proctorial System and Student Guidelines provided by the Institution and extend my
full support to the institution in this regard. The information provided above by my ward is correct and I take
the responsibility to intimate any changes to the office from time to time.

Name & Signature of Parent / Guardian

Place:

Date:

Page 6 of 9
 PROCTOR MEETING- RECORD
Academic Year
Semester

Proctor Name & Signature

Attendance status, Details about Autonomous, how to prepare for CIE-1,

Agenda AAT-1, AAT-2 etc,.
Proctor Meeting - I

Attendance –
subject wise

Issues
Date :

Action Taken

Signature of
Proctor
Signature of proctor
Coordinator Signature of student with date
Agenda Attendance status, Marks secured in CIE-1, sports & cultural activities, etc

CIE-1 marks CIE-1 marks:

Proctor Meeting - II

& attendance -
Subject wise Attendance %:

Issues
Date :

Action Taken
Date :

Signature of
Proctor
Signature of proctor Signature of student
Coordinator

Agenda Attendance status, Marks secured in CIE-2, preparation of SEE, eligibility

for makeup exams, etc
CIE-2 marks, CIE-2- marks:
Proctor Meeting - III

Attendance-
Subject wise Attendance%:

Issues
Date :

Action Taken

Signature of
Proctor
Signature of proctor Signature of student
Coordinator

Signature of HoD

Page 7 of 9
 PROCTOR MEETING-RECORD
Academic Year
Semester

Proctor Name & Signature

Attendance status, Details about Autonomous, how to prepare for

Agenda
Proctor Meeting - I

CIE-1, AAT-1, AAT-2 etc,.

Date
Issues

Action Taken

Sig. of Proctor

Signature. of proctor coordinator Signature of student

Attendance status, Marks secured in CIE-1, sports & cultural
Agenda
activities, etc
Proctor Meeting - II

CIE marks:
Date
Attendance:
Issues

Action Taken

Sig. of Proctor

Signature. of proctor coordinator Signature of student

Attendance status, Marks secured in CIE-2, preparation of SEE,

Agenda
eligibility for makeup exams, etc
Proctor Meeting - III

CIE- marks:
Date
Attendance
Issues

Action Taken

Sig. of Proctor

Page 8 of 9
Signature. of proctor coordinator Signature of student

Signature of the Proctor

Signature of the Proctor Coordinator

Signature of the Head of the Department

Page 9 of 9