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Clean Desk Policy V1.0

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halarput1003
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48 views1 page

Clean Desk Policy V1.0

Uploaded by

halarput1003
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Purpose for this Policy

Department if Immigration and Passports (DIP) stands committed to the development of secure
policies and practices, and in doing so, has implemented this Clean Desk Policy to increase physical
security at all DIP locations.

Policy Statement

This policy ensures that confidential information and sensitive materials are stored away and out of
sight when they are not in use or when the workspace is vacant.

This policy sets forth the basic requirements for keeping a clean workspace, where sensitive and
confidential information about DIP employees, clients, vendors, and intellectual property is secured.

The policy shall apply to all DIP employees, contractors, and affiliates.

Applies to

All ePP system users

Policy

1. Employees are required to secure all sensitive/confidential information in their workspace at


the conclusion of the work day and when they are expected to be away from their workspace
for an extended period of time. This includes both electronic and physical hardcopy
information.
2. Computer workstations/laptops must be locked (logged out or shut down) when unattended
and at the end of the work day. Portable devices like laptops and tablets that remain in the
office overnight must be shut down and stored away.
3. Mass storage devices such as CD, DVD, USB drives, or external hard drives must be treated as
sensitive material and locked away when not in use.
4. Printed materials must be immediately removed from printers or fax machines. Printing
physical copies should be reserved for moments of absolute necessity. Documents should be
viewed, shared and managed electronically whenever possible.
5. All sensitive documents and restricted information must be placed in the designated
shredder bins for destruction, or placed in the locked confidential disposal bins.
6. File cabinets and drawers containing sensitive information must be kept closed and locked
when unattended and not in use.
7. Passwords must not be written down or stored anywhere in the office. Keys and physical
access cards must not be left unattended anywhere in the office.

It is the responsibility of each Additional Director/Deputy Director or Floor Manager to ensure


enforcement with the policies above. Repeated or serious violations of the clean desk policy can
result in disciplinary actions

If you notice that any of your devices or documents have gone missing, or if you believe your
workspace has been tampered with in any way, please notify your manager

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