Painting To S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli District For The Year 2024-25

File No.
TTD-61022(31)/10/2024-EE-X SEC-TTD
TIRUMALA TIRUPATI
DEVASTHANAMS TIRUPATI
ENGINEERING DEPARTEMNT
NIT NO: 14 /EE-X/ TTD/ VZG / 2024-25
Indent NO:
e – tender
e - tender
SSTT
A A
N NDDAARRDDBB I DD
ID DOOCCUUMMEENNTT
Tenderer Executive Engineer-X

File No.TTD-61022(31)/10/2024-EE-X SEC-TTD
INDEX
NO DETAILS Page No.
1. NOTICE INVITING TENDER (NIT)

2. INSTRUCTIONS TO TENDERERS.
A) General.
B) Tender Document
C) Preparation of Tenders
D) Submission of Tenders
E) Tender Opening and Evaluation.
F) Award of Contract.
3. Declaration
À Checklist to Accompany the Tender
4. CONDITIONS OF CONTRACT.
TENDER
A) General
B) Time for completion.
C) Quality Control
D) Cost Control
E) Finishing the Contract
F) Special conditions.
5. TECHNICAL SPECIFICATIONS
6. FORMATS OF SECURITIES
7. BILL OF QUANTITIES
8. SCHEDULE-A
10. DRAWINGS
TIRUMALA TIRUPATI DEVASTHANAMS

2

ENGINEERING DEPARTMENT
********
NOTICE INVITING TENDERS (NIT)
1. DEPARTMENT NAME : TIRUMALA TIRUPATI DEVASTHANAMS –
ENGINEERING
2. CIRCLE : SE-III, TTD, TIRUPATI
3. NIT NUMBER : 14/EE-X/TTD/VZG/2024-25
4. NAME OF WORK : Painting to S.V.Temple Gopurams, Arches at

Upamaka (V), Nakkapalli (M), Anakapalli District
for the year 2024-25 (Reserved for individuals
(Unemployed and retrenched Engineers) belonging
to SC/ST/ Wadderas)
5. ESTIMATE CONTRACT VALUE : Rs. 4,11,153.99
6. PERIOD OF COMPLETION : One (01) month
7. FORM OF CONTRACT AND CLASS OF CONTRACT : Lump Sum and Class-V (Civil) CONTRACTORS-Reserved
for individuals (Unemployed and retrenched
Engineers) belonging to SC/ST/ Wadderas
8. BIDDING TYPE : Open
9. BID CALL NO. : 1st call
10. TYPE OF QUOTATION : PERCENTAGE
11. TRANSACTION FEE PAYABLE TO : As generated in online

APTS, PAYABLE AT HYDERABAD
(INR)
12. PROCESSING FEE : ……
13. PROCESSING FEE DD PAYABLE TO : A.P.T.S, Vijayawada.
14. EMD/BID SECURITY : Rs. 100/-

(Reserved for SC/ ST/ Wadderas Individuals
(Unemployed and retrenched Engineers).
15. EMD/BID SECURITY DD PAYABLE TO : Executive Officer, TTD, Tirupati.
16. BID DOCUMENT DOWNLOADING : 18-06-2024 at 5.00 PM

START DATE
17. BID DOCUMENT DOWNLOADING END : 03-07-2024 up to 1.00 PM
DATE
18. LAST DATE AND TIME FOR RECEIPT : 03-07-2024 up to 3.00 PM
OF BIDS
19. BID VALIDITY : 90 days
20. PRE QUALIFICATION/TECHNICAL BID : Not applicable

OPENING DATE
22. OFFICER INVITING BIDS : Chief Engineer, TTDs, Tirupati
23. BID OPENING AUTHORITY Executive Engineer-X,TTD, Visakhapatnam
24 ADDRESS O/o Executive Engineer-X, MVP Colony,

TTD KM, Visakhapatnam
25 CONTACT DETAILS 9908402808
Procedure for bid submission:

1. Bids shall be submitted online on www.eprocurement.gov.in (or)

https://tender.apeprocurement.gov.in platform
2. The participating bidders in the tender should register themselves free of cost on e-
procurement platform www.eprocurement.gov.in / https://tender.apeprocurement.gov.in
3. Bidders can log-in to e-procurement platform in secure mode only by signing with
the Digital certificates. Digital Certificates can be obtained from Andhra Pradesh Technology
Services, Hyderabad.
4. The bidders who are desirous of participating in e-procurement shall submit their bids
as per the standard formats available at the e market place.
5. The bidders should scan and upload copies of Registration document and online
payment receipt ,(drawn on or after 05.07.2021) towards EMD & on line receipt for Transaction fee.
The bidders shall sign on all the documents, uploaded by him, owning responsibility for their
correctness/ authenticity.
6. After uploading the documents the attested copies (to be attested by a Gazetted
Officer) of the uploaded documents, Online payment receipt (drawn on or after 05.07.2021) towards
EMD and on-line transaction receipt (except the Price bid / offer) are to be submitted by the
successful bidder to the Tender Inviting Authority, so as to reach before entering in to
agreement. Failure to furnish any one of the original hard copies of uploaded documents,
before entering in to agreement by the successful bidder will be suspended from participating in
tenders on e-procurement platform for period of three years. The TTD shall not hold any risk
on account of postal delay. Similarly, if any of the certificates, documents, etc., furnished by the
tenderer are found to be false / fabricated / bogus, the successful bidder will be suspended
from participating in tenders on e-procurement plat form for a period of three years.
7. The TTD will not hold any risk and responsibility due to non-visibility of the scanned
and uploaded documents.
8. The Documents that are uploaded online on e-market place will only be considered for
Bid Evaluation.
9.
General Terms & Conditions
1. Transaction fee: All the participating bidders shall pay a transaction fee (non-
refundable) on - line (non-refundable) (Generated Online) in favour M/s APTS,
Vijayawada.
2. E.M.D. ₹ 100/- to be mandatorily paid through Online payment only,
DD/BC/PO are not accepted and summarily rejected (The scanned copy will
only be accepted). .
3. The successful bidder has to pay the balance EMD @ 1.5 % of ECV/TCV at
the time of conclusion of the Agreement in the shape of crossed DD in favour
of E.O., TTD, Tirupati.
4. If, the tenderer submits 1% EMD through Online payment at the time of
tender and successful, the total balance EMD of 1 1/2 % is to be paid in the form
of DD in favour of E.O., TTD, Tirupati.
5. The successful bidder shall pay 0.04% of estimate contract value towards e-
procurement corpus fund in the shape of demand draft in favour of Managing
Director, Andhra Pradesh Technology Services, Vijayawada at the time of
conclusion of agreement.
6. Class of contractor Eligible: TTD Registered Contractors / Government
Department of State / Central / Other state Contractor who are eligible to quote
for this value of work and have registered in category mentioned as per G.O.
Ms. No. 521, dated: 10-12-1984 or Eligible contractors as per GO. Ms No. 132,
T R&B (R.I) Department, dated: 11-08-1998, GO. Ms. No: 178 I&CAD, dated:
27-09-1997, GO. Ms. No: 8 (R&B), dated: 08-01-2003, GO. Ms. No: 94 I&CAD,
dated: 01-07-2003. The successful tenderer should register in T.T.D. before
entering into agreement if he is not already registered with T.T.D). The eligible
intending bidders would be required to enroll themselves on the e-procurement
market place www.apeprocurement.gov.in and submit their bids online only.
7. Any other condition regarding receipt of tenders in conventional method
appearing in the tender documents may please be treated as not applicable.
8. “The bidder shall authenticate the bid with his digital certificate for submitting
the bid electronically on e-procurement platform and the bids not authenticated
by digital certificate of the bidder will not be accepted on the e-procurement
platform.” (G.O.Ms.No.6, dated 28/02/2005 of IT & C Dept., Govt. of AP).

9. As per the G.O.Ms 174, I&CAD (PW-Reforms) Department dated 01-09-2008 ,

that the successful bidder found defaulting in submission of hard copies of
uploaded certificates / documents, Online payment Receipt towards EMD
within the stipulated time i.e. before concluding the agreement or if any
variation is noticed between the uploaded documents and the hard copies
submitted by the successful bidder, the successful bidder will be suspended
from participating in tenders on e-Procurement platform for a period of three
years.
10. Tenders with an excess of above 5% of the estimated contract value shall not
be allowed to quote in online and the tender percentage to be quoted should
be inclusive of all taxes.
11. The bidders shall pay the EMD through Online payment only. This EMD paid
online payment receipt shall be uploaded in the place provided for B.G. The
tenderer using Net Banking / RTGS / NEFT/ CHALLAN from their registered
bank accounts, to any account, will summarily be rejected.
The single tender received on the 1st call will be also be considered in view of
importance to complete the works at earliest. However TTD reserves the right
to reject the tender and decision of the tender recommending authority in this
regard is final.

INSTRUCTIONS TO TENDERERS
A-GENERAL
Name of work:- Painting to S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli
District for the year 2024-25.
Scope of work:
a) Give brief description and location of work
TTD has decided to take up the work of
Painting to S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli District for the year
2024-25.
List out Principal Components of the work.
a) ECV put to tender : Rs. 411153.99

Give breakup of cost of major items covered in the ECV.
b) Period of completion : One (01) month

c) SSR adopted : CSSR 2023-24 & TTD SSR 2023-24
Cement. : ----
Fe 500 grade steel. : --- /MT
Details of provisions included in the ECV put to Tender.

i) LA & LI at : ----------
i) Seigniorage charges : Applicable
ii) Other allowances (Agency, Municipal, Industrial): CPOH 7.115% included
d) Reimbursable Provisions.
i) Technical Personnel : Not applicable
iii) BOCW cess : As specified in clause 102 of General conditions.
IV) GST : As specified in clause 101 of General conditions.
a. The Executive Engineer-X, TTDs, Visakhapatnam invites tenders for the above works vide ADV
No.01/D3/CE/TTD/2024-25, Dt:07-06-2024 NIT No. 14/EE-X/TTD/VZG/2024-25
Online bids for the above work will be received from the TTD registered Contractors / Firms, /
registered contractors / Firms in Government of Andhra Pradesh / Central / Others states
contractors. The eligible Contractors / Firms shall submit bids online on www.eprocurement.gov.in
before the date and time stipulated in Notice Inviting Tender [NIT].
The online bids will be opened by the Executive Engineer –X, TTD or his nominee at his office, on
the dates mentioned in NIT. If the Office happens to be closed on the dates, the opening of tenders
gets automatically postponed to the next working date, the time being unaltered, unless extended by
a notification published in News papers or sent through Fax / telegrams to all those who purchased
the tender documents.
a.The successful tenderer is expected to complete the work within the time period specified in the
NIT.
2. Firms Eligible to Tender:

b. The Firms who
i) Possess the valid registration in the class and category mentioned in the NIT and
satisfy all the conditions therein.
ii) are not blacklisted or debarred or suspended by the Government for whatever the
reason, prohibiting them not to continue in the contracting business
iii) have complied with the eligibility criteria specified in the NIT.
are the eligible tenderers.
3. Firms Ineligible to Tender:

i) A retired officer of the Govt. of AP or Govt. of India executing works is disqualified from
tendering for a period of two years from the date of retirement without the prior permission of
the Government.
ii) The Tenderer who has employed any retired officer as mentioned above shall be considered
as an ineligible tenderer.
iii) The contractor himself or any of his employees is found to be Gazetted Officer who retired
from Government Service and had not obtained permission from the Government for

accepting the contractor’s employment within a period of 2 years from the date of his
retirement.
iv) The Contractor or any of his employees is found at any time after award of contract, to be
such a person who had not obtained the permission of the Government as aforesaid before
submission of the tender or engagement in the Contractor’s service.
v) Contractor shall not be eligible to tender for works in the division / circle where any of
his near relatives are employed in the rank of Assistant Engineer or Assistant Executive
Engineers and above on the Engineering side and Divisional Accounts Officer and above on
the administrative side. The Contractor shall intimate the names of persons who are working
with him in any capacity or are subsequently employed. He shall also furnish a list of
Gazetted /Non-Gazetted, State Government Employees related to him. Failure to furnish
such information tenderer is liable to be removed from the list of approved contractors and
his contract is liable for cancellation.
Note: Near relatives include

1. Sons, step sons, daughters, and step daughters.
2. Son-in-law and daughter-in-law.
3. Brother-in-law and sister-in-law.
4. Brothers and Sisters.
5. Father and Mother.
6. Wife / Husband.
7. Father-in-law and Mother-in-law
8. Nephews, nieces, uncle and aunties
9. Cousins and
10. Any person residing with or dependent on the contractor.
2. Qualification data of the Tenderers

a. The tenderer shall furnish the following particulars in the formats
enclosed, supported by documentary evidence as specified in the formats.
a) Check slip to accompany the tender (in Annexure-I).
b) Attested copies of documents relating to the Registration of the firm, Registration as Civil
Contractor, Partnership deed, Articles of Association, VAT Registration, PAN Card
c) Note: The Partnership firms, which are registered as Contractors shall intimate the change
in partnership deed, if any, as per GO Ms No.58, I & CAD, dt.23.4.2002 within one month of such
change. Failure to notify the change to the registration authority in time will entail the firms to
forfeit their registration and their tender will be rejected. The intimation of change of partners if
any and the acceptance by the Registration authority may be enclosed.
d) availability of Key & critical construction / quality control equipment in Statement - V;
e) availability of key personnel for administration / site management and execution viz., technical
personnel required for the work (Statement - VI);
f) information regarding any litigation, with Government during the last five years, in which the
Tenderer is involved in (Statement - VII);
.
b. Even though the tenderers meet the above qualifying criteria, they are
liable to be disqualified / debarred / suspended / blacklisted if they have
 Furnished false / fabricated particulars in the forms, statements and / annexure submitted in
proof of the qualification requirements and/or
 Not turned up for entering into agreement, when called upon.
 record of poor progress such as abandoning the work, not properly completing the contract,
inordinate delays in completion, litigation history or financial failures etc. and/or
 participated in the previous bidding for the same work and had quoted unreasonably high tender
percentage and
 even while execution of the work, if found that the work was awarded to the Contractor based on
false / fake certificates of experience, the Contractor will be blacklisted and work will be taken
over invoking clause 61 of PS to APSS.
c. Tenders with an excess of above 5% of the estimated contract value shall
not be allowed to quote in online.
d. For tenders up to 25% less than the estimated contract value of work, no additional security
deposit is required. But for tenders less than 25% of the estimated Contract Value of work, the
difference between the tendered amount and 75% of the estimated contract value, shall be paid
by the successful tenderer at the time of concluding agreement as an additional security to fulfill

the contract through a Bank Guarantee or Demand Draft on a Nationalized Bank / Scheduled
bank in the prescribed format valid till completion of the work in all respects
a) If the percentage quoted by a tenderer is found to be either abnormally high or within the permissible
ceiling limits prescribed but under collusion or due to unethical practices adopted at the time of
tendering process, such tenders shall be rejected.
b) A tenderer submitting a Tender which the tender accepting authority considers excessive and or
indicative of insufficient knowledge of current prices or definite attempt of profiteering will render him
liable to be debarred permanently from tendering or for such period as the tender accepting authority
may decide. The tenderer overall percentage should be based on the controlled prices for the
materials, if any, fixed by the Government or the reasonable prices permissible for the tenderer to
charge a private purchaser under the provisions of clause-6 of the hoarding and profiteering
prevention ordinance of 1943 as amended from time to time and on similar principle in regard to
labour supervision on the construction.
4. One Tender per Tenderer:

Each Tenderer shall submit only one Tender for the work. A Tenderer who submits more than one
Tender will cause dis-qualification of all the Tenders submitted by the Tenderer.
5. Cost of Tendering
The Tenderer shall bear all costs associated with the preparation and submission of his Tender and
the tender inviting authority will in no case be responsible and liable for those costs.
6. Site Visit.
The Tenderer, at the Tenderer’s own responsibility and risk is advised to visit and examine the Site
of Work and its surroundings and obtain all information that may be necessary for preparing the
Tender for entering into a contract, for construction of the work. The costs of visiting the site shall be
at the Tenderer’s own expense.
B. TENDER DOCUMENT
6. Contents of Tender document.

a. One set of Tender document, comprises of the following:
Technical bid
1) Notice Inviting Tenders (NIT)
2) Instruction to Tenderers
3) Qualification information
4) Conditions of Contract.
5) Specifications.
6) Drawings.
7) Forms of Securities. i.e., EMD, Additional Security etc.
Price bid
Bill of Quantities and Price bid.
7. Clarification on Tender Documents

a. A prospective Tenderer requiring any clarification on Tender documents may contact the
Tender Inviting Officer at the address indicated in the NIT. The Tender Inviting Officer will
also respond to any request for clarification, received through post.
8. Amendment to Tender Documents

a. Before the last date for submission of tenders, the tender inviting officer may modify the
contents of the Tender Notice, Tender documents by issuing amendment / addendum.
b. Any addendum/amendments issued by the Tender Inviting Officer shall be part of the Tender
Document and it shall either be communicated in writing to all the purchasers of the Tender
documents or notified in the News Papers/ e-Procurement site in which NIT was published.
c. To give prospective Tenderers reasonable time to take an addendum into account in

preparing their bids, the Tender Inviting Officer may extend if necessary, the last date for
submission of tenders.
C. PREPARATION OF TENDERS.
9. Language of the Tender.

a. All documents relating to the tender shall be in the English Language only.
10. Bid Offer:

8

a. Bill of Quantities called Schedule “A” and the bid offer accompanies the tender document as
Volume - II. It shall be explicitly understood that the Tender Inviting Officer does not accept
any responsibility for the correctness or completeness of this schedule ‘A’ and this schedule
‘A’ is liable to alterations by omissions, deductions or additions at the discretion of the
Superintending Engineer or as set forth in the conditions of the contract. The Schedule “A”
shall contain the items of work indicated as part– I and LS provisions as part–II. The
percentage quoted by the contractor shall be applicable only to part –I. However, the
provisions contained in the part –II will be operable basing on the conditions provided in the
Tender Document. The tenderers will have to state clearly their willingness to execute the
work at certain specific percentage of excess or less or at par of the ECV indicated in Part-I
at the space provided therein in Schedule ‘A’. The L.S. amounts indicated in part-II are
maximum reimbursable amounts. The tenderer should however quote his lump sum tender
based on this schedule of quantities. He should quote his offer as a overall tender
percentage. The over all tender percentage should be written both in words and figures.
b. The Schedule –A (or Price-bid) contains not only the quantities but also the rates worked out
by the Department and the amount for each item and total value of the estimated contract.
The tenderer should workout his own rates keeping in view the work, site conditions and
quote his overall tender percentage with which he intends to execute the work.
c. The bid offer shall be for the whole work and not for individual items / part of the work.
d. All duties, taxes, and other levies payable by the contractor as per State / Central
Government rules, shall be included in the tender percentage quoted by the tenderer,
however keeping in view the maximum reimbursable amounts specified in Part.II of Price
bid.
e. The tendered contract amount as computed based on overall tender percentage is subject to
variation during the performance of the Contract in accordance with variation in quantities
etc.
11. Validity of Tenders:

a. Tenders shall remain valid for a period of not less than 90 days from the last date for receipt
of Tender specified in NIT.
b. During the above mentioned period no plea by the tenderer for any sort of modification of the
tender based upon or arising out of any alleged misunderstanding of misconceptions or
mistake or for any reason will be entertained.
c. In exceptional circumstances, prior to expiry of the original time limit, the Tender Inviting
Officer may request the bidders to extend the period of validity for a specified additional
period. Such request to the Tenderers shall be made in writing. A Tenderer may refuse the
request without forfeiting his E.M.D. A Tenderer agreeing to the request will not be
permitted to modify his Tender, but will be required to extend the validity of his E.M.D. for a
period of the extension.
12. Earnest Money Deposit

a. The Tenderer shall furnish, Earnest Money Deposit @ 1% of ECV/TCV as specified in
NIT.
b. Demand Drafts furnished towards EMD for BIDDING the tender shall be valid for a period of
six months from the date of tender notice.
c. The earnest money deposited by the successful tenderer will not carry any interest and it will
be dealt with as provided in the conditions stipulated in the tender.
d. The Successful tenderer has to pay the Balance EMD @ 1.5 % of ECV/TCV at the time of
conclusion of the Agreement
e. In consideration of the Executive Engineer / Superintending Engineer /Chief Engineer,

T.T.Devasthanams undertaking to investigate and to take into account each tender and in
consideration of the work thereby involved, all earnest monies deposited by the tenderer will
be forfeited to the T.T.Devasthanams in the event of such tenderer either modifying or with-
drawing his tender at his instance within the said validity period of three months.
D. SUBMISSION OF TENDERS.
13. Submission of Tenders:
a. The tenderer shall invariably ensure that the scanned copies of the following documents are
uploaded and attached online:
a) Check slip

b) Copy of contractors registration certificate under appropriate class with Government of

Andhra Pradesh / TTD / CPWD , D.D for EMD payable as per NIT, PAN Card, CST/VAT
Registration
Bids submitted in offline sealed cover system shall not be considered for evaluation.
14. Last date / time for Submission of the Tenders.

a. Tenders must be submitted not later than the date and time specified in NIT.
b. The Superintending Engineer / Chief Engineer, TTDs, may extend the dates for Bid
submission / Price bid opening of Tenders by issuing an amendment in which case all rights
and obligations of the Superintending Engineer/Chief Engineer will remain same as
previously.
15. Modification to the Tender.

a. Tenderers may modify their bid submitted online before the last date /time prescribed in NIT.
E. TENDER OPENING AND EVALUATION
16. Tender opening

a. The Tender opening authority shall open the bids online on the stipulated date and time of
opening specified in NIT.
17. Price Bid Opening:
a. At the specified date and time, the price bids of the will be opened online by the Tender
receiving authority or his nominee and the result will be displayed on the ‘e’ market place
which can be seen by all the bidders who participated in the Tenders.
b. Tenders shall be scrutinized in accordance with the conditions stipulated in the Tender
document. In case of any discrepancy of non-adherence Conditions the Tender accepting
authority shall communicate the same which will be binding both on the tender Opening
authority and the Tenderer. In case of any ambiguity or dispute, the decision taken by the
Tender Accepting Authority on tenders shall be final.
18. Evaluation and Comparison of Price Bids

a. The Executive Engineer will evaluate and compare the price bids of the bidders.
19. Process to be Confidential.

a. Information relating to the examination, clarification, evaluation and comparison of Tenders
and recommendations for the award of a contract shall not be disclose to Tenderers or any
other persons not officially concerned with such process until the award to the successful
Tenderer has been announced by the tender accepting authority. Any effort by a Tenderer
to influence the processing of Tenders or award decisions may result in the rejection of his
Tender.
b. No Tenderer shall contact the Superintending Engineer or any authority concerned with
finalization of tenders on any matter relating to its Tender from the time of the Tender
opening to the time the Contract is awarded. If the Tenderer wishes to bring additional
information to the notice of the Superintending Engineer, It should be done so in writing.
c. Before recommending / accepting the tender, the tender recommending / accepting authority
shall verify the correctness of certificates submitted to meet the eligibility criteria and
specifically experience. The authenticated agreements of previous works executed by the
lowest tenderer shall be called for.
d. Tenders will be finalized by the Executive Engineers / Superintending Engineers / Chief

Engineer / Executive Officer / TTD Board according to the powers vested with them.
F. AWARD OF CONTRACT
20. Award Criteria
a. The Executive Engineer / Superintending Engineer / Chief Engineer will award or
recommend to the Competent tender accepting authority for award of the contract to the
Tenderer who is found Technically qualified as per the Tender conditions and whose price
bid is lowest.
b. The tender accepting authority reserves the right to accept or reject any Tender or all
tenders and to cancel the Tendering process, at any time prior to the award of Contract,
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without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation
to inform the affected Tenderer or Tenderers of the reasons for such action.
21. Notification of Award and Signing of Agreement.

a. The Tenderer whose Tender has been accepted will be notified of the award of the work by
the Executive Engineer / Superintending Engineer / Chief Engineer, prior to expiration of the
Tender validity period by registered letter. This letter (hereinafter and in the Conditions of
Contract called “Letter of Acceptance”) will indicate the sum that the T.T.Devasthanams will
pay the Contractor in consideration of the execution, completion, and maintenance of the
Works by the Contractor as prescribed by the Contract (hereinafter and in the Contract
called the “Contract Amount”).
b. When a tender is to be accepted the concerned tenderer shall attend the office of the
Executive Engineer / Superintending Engineer concerned on the date fixed in the Letter of
acceptance. Upon intimation being given by the Executive Engineer / Superintending
Engineer / Chief Engineer, of acceptance of his tender, the tenderers shall make payment of
the balance E.M.D., and additional security deposit wherever needed by way of Demand
Draft or unconditional and irrevocable Bank Guarantee obtained from a Nationalized /
Scheduled Bank with a validity period of months, and sign an agreement in the form
prescribed by the department for the due fulfillment of the contract. Failure to attend the
Executive Engineer / Superintending Engineer’s office on the date fixed, in the written
intimation, to enter into the required agreement shall entail forfeiture of the Earnest Money
deposited. The written agreement to be entered into between the contractor and the
T.T.Devasthanams shall be the foundation of the rights and obligations of both the parties
and the contract shall not be deemed to be complete until the agreement has first been
signed by the contractor and then by the proper officer authorized to enter into contract on
behalf of the T.T.Devasthanams.
c. The successful tenderer has to sign an agreement within a period of 15 days from the date
of receipt of communication of acceptance of his tender. On failure to do so his tender will
be cancelled duly forfeiting the E.M.D., paid by him without issuing any further notice and
action will be initiated for black listing the tenderer.
22. Corrupt or Fraudulent Practices

a. The Government require that the bidders / suppliers / contractors under Government
financed contracts, observe the highest standard of ethics during the procurement and
execution of such contracts. In pursuance of this policy, the T.T.Devasthanams.
(a) Define for the purposes of the provision, the terms set forth below as follows:
(i) “Corrupt practices” means the offering, giving, receiving or soliciting of any thing of value to
influence the action of a T.T.Devasthanams official in procurement process or in contract
execution: and
(i) “Fraudulent practice” means a misrepresentation of facts in order to influence a procurement

process or the execution of a contract to the detriment of the T.T.Devasthanams and
includes collusive practice among Tenderers (prior to or after Tender submission) designed
to establish in Tender prices at artificial non-competitive levels and to deprive the
T.T.Devasthanams of the benefits of free and open competition.
(b) Will reject a proposal for award if it determines that the Tenderer recommended for award has
engaged in corrupt or fraudulent practices in competing for the contract in question.
(c) Will blacklist / or debar a firm, either indefinitely or for a stated period of time, if at any time
determines that the firm has engaged in corrupt or fraudulent practices in competing for, or in
executing a T.T.Devasthanams Contract.
(d) Further more, Tenderers shall be aware of the provisions stated in the General Conditions of
Contract.
11

QUALIFICATION INFORMATION
Annexure –I
CHECKLIST TO ACOMPANY THE TENDER

Page No. (see
S.No Description Submitted
Note below)
1 2 3 4
1 Copy of Contractors valid Registration under appropriate Class

(Class-V) with Government of Andhra Pradesh / TTD / CPWD. Yes / No
2 Pan card Yes / No
3 Transaction Fee Payable To A.P.T.S , Vijayawada Yes / No
4 EMD payable as per NIT. (EMD Shall be paid Only through Online Yes/No
payment will be accepted, DDs POs BCs are not accepted).
5 Copy of GST Registration Yes/No
6 Declaration that he has not been blacklisted / debarred / Yes/No
suspended / demoted in any department.
7 Must produce caste certificate belongings to SC/ ST/ Wadderas Yes/No
issued by the MRO.
8 Must produce unemployment certificate certified by the District Yes/No
Collector based on MRO’s verification for Unemployed &
Retrenched Engineers belongings to SC/ ST/ Wadderas.
DECLARATION
I / WE ………………………………………………………………. have gone through carefully all the Tender

conditions and solemnly declare that I / we will abide by any penal action such as disqualification or black
listing or determination of contract or any other action deemed fit, taken by, the Department against us, if it is
found that the statements, documents, certificates produced by us are false / fabricated.
I / WE hereby declare that, I / WE have not been blacklisted / debarred / Suspended / demoted in any
department in Andhra Pradesh or in any State due to any reasons.
Signature of the Tenderer
12

CONDITIONS OF CONTRACT
1. Interpretation
1.1 In interpreting these Conditions of Contract, singular also means plural, male also means female,
and vice-versa. Headings have no significance. Works have their normal meaning under the
language of the contract unless specifically defined. The Engineers-in-charge will provide
instructions clarifying queries about the conditions of Contract.
1.2 The documents forming the Contract shall be interpreted in the following order of priority:
1) Agreement
2) Letter of Acceptance, notice to proceed with the works
3) Contractor’s Tender (Technical bid)
4) Conditions of contract
5) Specifications
6) Bill of quantities (Price-bid)
7) Any other document listed as forming part of the Contract.
8) EMD.
2. Engineer-in-Charge’s Decisions:
2.1 Except where otherwise specifically stated, the Engineer-in-charge will decide the contractual
matters between the Department and the Contractor in the role representing the Department.
3. Delegation
3.1 The Engineer-in-charge may delegate any of his duties and responsibilities to other officers and
may Cancel any delegation by an official order issued.
4. Communications
4.1 Communications between parties, which are referred to in the conditions, are effective only when in
writing. A notice shall be effective only when it is delivered (in terms of Indian Contract Act).
5. Sub-contracting
5.1 If the prime contractor desires to sub-let a part of the work, he should submit the same at the time
of filing tenders itself or during execution, giving the name of the proposed Sub-contractor, along
with details of his qualification and experience. The Tender Accepting Authority should verify the
experience of the Sub-contractor and if the Sub-contractor satisfies the qualification criteria in
proportion to the value of work proposed to be sub-let, he may permit the same. The total value of
works to be awarded on sub-letting shall not exceed 50% of contract value. The extent of
subletting shall be added to the experience of the sub-contractor and to that extent deducted from
that of the main contractor.
6. Other contractors
6.1 The Contractor shall cooperate and share the Site with other contractors, Public authorities, utilities,
and the Department. The Contractor shall also provide facilities and services for them as directed
by the Engineer-in-charge.
7. Personnel
7.1 The Contractor shall employ the required Personnel approved by the Engineer-in-charge to carry out
the functions stated in the Schedule.
7.2 Failure to employ the following minimum required technical personal by the contractor, the following
amounts will be recovered from contractor’s bills as it is included in the estimate rate under contractor
over heads.
Value of work Technical staff to be employed Amount to be recovered per
month
Up to Rs. 0.50 lakh Nil Nil
Up to Rs. 1.00 lakh One ITI [civil] certificate holder CSSR 2023-24
Up to Rs. 5.00 lakhs One Diploma [Civil] holder CSSR 2023-24
Above Rs. 5.00 lakhs One Degree [Civil] or two Diploma [civil] CSSR 2023-24
holder
7.30The technical personnel should be on full time and available at site whenever required by Engineer in
Charge to take instructions.
7.40 In case the contractor is already having more than one work on hand and has undertaken more than
one work at the same time, he should employ separate technical personnel on each work.
7.50 If the contractor fails to employ technical personnel the work will be suspended or department will
engage a technical personnel and recover the cost thereof from the contractor.
7.60 If the Engineer-in-charge asks the Contractor to remove a person who is a member of Contractor’s
staff or his work force stating the reasons the Contractor shall ensure that the person leaves the site
forthwith and has no further connection with the work in the contract.
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8. Contractor’s Risks
8.1 All risks of loss of or damage to physical property and of personnel injury and death, which arise
during and in consequence of the performance of the Contract, are the responsibility of the
Contractor.
10. Site Inspection

10.1 The contractor should inspect the site and also proposed quarries of choice for materials source of
water and quote his percentage including quarrying, conveyance and all other charges etc.
10.2 The responsibility for arranging the land for borrow area rests with the Contractor and no separate
payment will be made for procurement or otherwise. The contractor’s quoted percentage will be
inclusive of land cost.
11. Contractor to construct the works

11.1 The Contractor shall construct and Commission the Work in accordance with the specifications and
Drawings.
12. Diversion of streams/ vagus/ Drains

12.1 The contractor shall at all times carry out construction of cross drainage works in a manner creating
least interference to the natural flow of water while consistent with the satisfactory execution of
work. A temporary diversion shall be formed by the contractor at his cost where necessary. No
extra payment shall be made for this work.
12.2 No separate payment for bailing out sub-soils, water drainage or locked up rain water for diversion,
shoring, foundations, bailing of pumping water either from excavation of soils from foundations or
such other incidental will be paid. The percentage to be quoted by the contractor is for the finished
item of work in situ and including all the incidental charges. The borrow pits are also to be de-
watered by the contractor himself at his expense, if that should be found necessary.
12.3 The work of diversion arrangements should be carefully planned and prepared by the contractor
and forwarded to the Executive Engineer technically substantiating the proposals and approval of
the Executive Engineer obtained for execution.
12.4 The contractor has to arrange for bailing out water, protection to the work in progress and the
portion of works already completed and safety measures for men and materials and all necessary
arrangements to complete the work.
12.5 All the arrangements so required should be carried out and maintained at the cost of the contractor
and no separate or additional payment is admissible.
12.6 Coffer Dams : Necessary cofferdams and ring bunds have to be constructed at the cost of
contractor and same are to be removed after the completion of the work. The contractor has to
quote his percentage keeping the above in view.
14. Temporary diversions[works on Highways]

14.1 The contractor shall at all times carryout work on the highway in a manner creating least
interference to the flow of traffic while consistent with the satisfactory execution of the same. For all
works involving improvements to the existing highway, the contractor shall in accordance with the
directions of the Engineer-in-charge provide and maintain during the execution of the work a
passage for traffic, either along a part of the existing carriage way under improvement or along a
temporary diversion constructed close to the highway.
14.2 If in the opinion of the Engineer-in-Charge, it is not possible to pass the traffic on part width of the
carriage-way for any reason, a temporary diversion close to the highway shall be constructed as
directed. It shall be paved with the materials such as hard morum, gravel and stone, metal to the
specified thickness as directed by the Engineer-in-Charge. In all cases, the alignment, gradients
and surface type of the diversion including its junctions, shall be approved by the Engineer-in-
charge before the highway is closed to traffic.
14.3 The contractor shall take all necessary measures for the safety of traffic during construction and
provide erect and maintain such barricades, including signs, markings, flags lights and information
and protection of traffic approaching or passing through the section of the highway under
improvement. Before taking up any construction, an agreed phased programme for the diversion of
traffic on the highway shall be drawn up in consultation with the Engineer-in-charge.
14.4 The barricades erected on either side of the carriage way portion of the carriage way closed to
traffic, shall be of strong design to resist violation and painted with alternative black and white
stripe. Red lanterns or warnings lights of similar type shall be mounted on the barricades at night
and kept lit throughout from sunset to sunrise.
15. Ramps
15.1 Ramps required during execution may be formed wherever necessary and some are to be removed
after completion of the work. No separate payment will be made for this purpose.
16. Monsoon damages

16.1 Damages due to rain or flood either in cutting or in banks shall have to be made good by the
contractor till the work is handed over to the Department. The responsibility of de-silting and
making good the damages due to rain or flood rests with the contractor. No extra payment is
payable for such operations and the contractor shall therefore, have to take all necessary
precautions to protect the work done during the construction period.
17. The works to be completed by the intended completion date

17.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the
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Works in accordance with the programme submitted by the Contractor, as updated with the
approval of the Engineer-in-Charge, and complete the work by the Intended Completion Date.
18. Safety
18.1 The Contractor shall be responsible for the safety of all activities on the Site.
19. Discoveries
19.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site is
the property of the Government / T.T. Devasthanams. The Contractor is to notify the Engineer-in-
charge of such discoveries and carry out the Engineer-in-Charge’s instructions for dealing with
them.
20. Possession
20.1 The Department shall give possession of the site to the Contractor. If possession of a part site is
given, the Department will ensure that the part site so handed over is amenable to carry out the
work at site by the Contractor.
21. Access to the site

21.1 The Contractor shall provide the Engineer-in-Charge and any person authorized by the Engineer-in-
Charge, access to the site and to any place where work in connection with the Contract is being
carried out or is intended to be carried out.
22. Instructions
22.1 The Contractor shall carry out all instructions of the Engineer-in-charge and comply with all the
applicable local laws where the Site is located.
23. Settlements of Disputes

23.1 If any dispute of difference of any kind whatsoever arises between the department and the
Contractor in connection with, or arising out of the Contract, whether during the progress of the
works or after their completion and whether before or after the termination, abandonment or breach
of the Contract, it shall in the first place, be referred to and settled by the Engineer-in-charge who
shall, within a period of thirty days after being requested by the Contractor to do so, give written
notice of his decision to the Contractor. Upon receipt of the written notice of the decision of the
Engineer-in-Charge the Contractor shall promptly proceed without delay to comply with such notice
of decision.
23.2 If the Engineer-in-Charge fails to give notice of his decision in writing within a period of thirty days
after being requested or if the Contractor is dissatisfied with the notice of the decision of the
Engineer-in-Charge, the Contractor may within thirty days after receiving the notice of decision
appeal to the Department who shall offer an opportunity to the contractor to be heard and to offer
evidence in support of his appeal, the Department shall give notice of his decision within a period of
thirty days after the Contractor has given the said evidence in support of his appeal, subject to
arbitration, as hereinafter provided. Such decision of the Department in respect of every matter so
referred shall be final and binding upon the Contractor and shall forthwith be given effect to by the
Contractor, who shall proceed with the execution of the works with all due diligence whether he
requires arbitration as hereinafter provided, or not. If the Department has given written notice of his
decision to the Contractor and no claim to arbitration, has been communicated to him by the
Contractor within a period of thirty days from receipt of such notice the said decision shall remain
final and binding upon the Contractor. If the Department fail to give notice of his decision, as
aforesaid within a period of thirty days after being requested as aforesaid, or if the Contractor be
dissatisfied with any such decision, then and in any such case the contractor within thirty days after
the expiration of the first named period of thirty days as the case may be, require that the matter or
matters in dispute be referred to arbitration as detailed below.
Settlement of Claims
a. Settlement of claims for Rs.50,000/- and below by Arbitration.
All disputes or difference arising of or relating to the Contract shall be referred to the adjudication
as follows:
a) Claims up to a value of Rupees 10,000/-.
- Superintending Engineer, of another circle in the same department of TTD.
b) Claims above Rs.10,000/- and up to Rupees 50,000/-.
- Another Chief Engineer, [from the Government Department of A.P.]
The arbitration shall be conducted in accordance with the provisions of Indian Arbitration and
Conciliation Act 1996 or any statutory modification thereof.
The arbitrator shall state his reasons in passing the award.
b. Claims above Rs.50,000/-.
All claims of above Rs.50,000/- are to be settled by a Civil Court of competent jurisdiction by way
of Civil suit and not by arbitration.
A reference for adjudication under this clauses shall be made by the contractor within six months
from the date of intimating the contractor of the preparation of final bill or his having accepted
payment whichever is earlier.
23.3 JURISDICTION: For the purpose of this agreement all the transactions shall be deemed to have
taken place within the state of ANDHRA PRADESH and the courts in ANDHRA PRADESH shall
have jurisdiction over the matters arising under or out of this agreement.
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B. TIME FOR COMPLETION

24. Program
24.1 The total period of completion is One (01) month from the date of entering with agreement to
proceed including rainy season. Keeping in view, the schedule handing over of site given in
condition 24.4 of (ii) work should be programmed such as to achieve the mile-stones as in “Rate of
progress statement” enclosed, in clause 24.4.
24.2 The attention of the tenderer is directed to the contract requirement at the time of beginning of the
work, the rate of progress and the dates for the whole work and its several parts as per milestones.
The following rate of progress and proportionate value of work done from time to time as will be
indicated by the Executive Engineer’s Certificate for the value of work done and completion of mile-
stones will be required. Date of commencement of their programme will be the date for concluding
agreement.
24.3 After signing the agreement, the contractor shall forthwith begin the work, shall regularly and
continuously proceed with them.
24.4 Rate of progress: i) Work programme of achieving the milestones and is as indicated in Articles of
Agreement.
ii) Site Schedule of programme of handing over site to the contractor. (in case of
piece mail handing over of site).
24.5 The contractor shall commence the works on site within the period specified under condition 24.1 to
24.4 above after the receipt by him of a written order to this effect from the Executive Engineer /
Superintending Engineer and shall proceed with the same with due expedition and without delay,
except as may be expressly sanctioned or ordered by the Executive Engineer / Superintending
Engineer, or be wholly beyond the contractor’s control.
24.6 Save in so far as the contractor may prescribe, the extent of portions of the site of which the
contractor is to be given possession from time to time and the order in which such portions shall be
made available to him and, Subject to any requirement in the contract as to the order in which the
works shall be executed, the Executive Engineer / Superintending Engineer will, with the Executive
Engineer’s written order to commence the works, give to the contractor possession of so much of
the site as may be required to enable the contractor to commence proceed with the execution of the
works in accordance with the programme if any, and otherwise in accordance with such reasonable
proposals of the contractor as he shall by written notice to the Executive Engineer / Superintending
Engineer, make and will from time to time as the works proceed, give to the contractor possession
of such further portions of the site as may be required to enable the contractor to proceed with the
execution of the works with due dispatch in accordance with the said programme or proposals as
the case maybe ; if the contractor suffers delay or incurs cost from failure on the part of the
Executive Engineer / Superintending Engineer to give possession in accordance with the terms of
this clause, the Competent authority shall grant an extension of time for the completion of works.
24.7 The contractor shall bear all costs and charges for special or temporary way leases required by him
in connection with access to the site. The contractor shall also provide at his own cost any
additional accommodation outside the site required by him for the purposes of the work.
24.8 Subject to any requirement in the contract as to completion of any section of the works before
completion of the whole of the works shall be completed in accordance with provisions of clauses in
the Schedule within the time stated in the contract calculated from the last day of the period named
in the statement to the tender as that within which the works are to be commenced or such
extended time as may be allowed.
24.9 Delay and extension of time: No claim for compensation on account of delays or hindrances to the
work from any cause whatever shall lie, except as hereafter defined. Reasonable extension of time
will be allowed by the Executive Engineer or by the officers competent to sanction the extension, for
unavoidable delays, such as may result from causes, which in the opinion of the Executive
Engineer, are undoubtedly beyond the control of the contractor. The Executive Engineer shall
assess the period of delay or hindrance caused by any written instructions issued by him, at twenty
five per cent in excess or the actual working period so lost.
In the event of the Executive Engineer failing to issue necessary instructions and thereby causing
delay and hindrance to the contractor, the latter shall have the right to claim an assessment of such
delay by the Superintending Engineer of the Circle whose decision will be final and binding. The
contractor shall lodge in writing with the Executive Engineer a statement of claim for any delay or
hindrance referred to above, within fourteen days from its commencement, otherwise no extension
of time will be allowed.
Whenever authorized alterations or additions made during the progress of the work are of such a
nature in the opinion of the Executive Engineer as to justify an extension of time in consequence
thereof, such extension will be granted in writing by the Executive Engineer or other competent
authority when ordering such alterations or additions.
25. Construction program
25.1 The Contractor shall furnish within one month of the order of the work a programme showing the
sequence in which he proposed to carry out the work, monthly progress expected to be achieved,
also indicating date of procurement of materials plant and machinery. The schedule should be such
that it is practicable to achieve completion of the whole work within the time limit fixed and in
keeping with the Mile stone programme specified and shall obtain the approval of the Engineer-in-
charge. Further rate of the progress as in the program shall be kept up to date. In case it is
16

subsequently found necessary to alter this program, the contractor shall submit sufficiently in
advance the revised program incorporating necessary modifications and get the same approved by
the Engineer-in-charge. No revised program shall be operative without approval of Engineer-in-
charge.
25.2 The Executive Engineer shall have all times the right, without any way violating this contract, or
forming grounds for any claim, to alter the order of progress of the works or any part thereof and
the contractor shall after receiving such directions proceed in the order directed. The contractor
shall also report the progress to the Executive Engineer within 7 days of the Executive Engineer’s
direction to alter the order of progress of works.
25.3 The Contractor shall give written notice to the Engineer-in-Charge whenever planning or progress
of the works is likely to be delayed or disrupted unless any further drawings or order including a
direction, instruction or approval is issued by the Engineer-in-Charge within a reasonable time. The
notice shall include details of the drawing or order required and of why and by when it is required
and of any delay or disruption likely to be suffered if it is late.
26. Speed of work

26.1 The Contractor shall at all times maintain the progress of work to conform to the latest operative
progress schedule approved by the Engineer-in-Charge. The contractor should furnish progress
report indicating the programme and progress once in a month. The Engineer-in-Charge may at
any time in writing direct the contractor to slow down any part or whole of the work for any reason
(which shall not be questioned) whatsoever, and the contractor shall comply with such orders of the
Engineer-in-Charge. The compliance of such orders shall not entitle the contractor to any claim of
compensation. Such orders of the Engineer-in-Charge for slowing down the work will however be
duly taken into account while granting extension of time if asked by the contractor for which no
extra payment will be entertained.
26.2 Delays in Commencement or progress or neglect of work and forfeiture of earnest money, Security
deposit and withheld amounts.
If, at any time, the Engineer-in-Charge shall be of the opinion that the Contractor is delaying
Commencement of the work or violating any of the provisions of the Contractor is neglecting or
delaying the progress of the work as defined by the tabular statement. “Rate of progress” in the
Articles of Agreement”, he shall so advise the Contractors in writing and at the same time demand
compliance in accordance with conditions of Tender notice. If the Contractor neglects to comply
with such demand within seven days after receipt of such notice, it shall then or at any time
thereafter, be lawful for the Engineer-in-Charge to take suitable action in accordance with
Clause.60 of APSS.
27. Suspension of works by the contractor

27.1 If the Contractor shall suspend the works, or sublet the work without sanction of the Engineer-in-
Charge, or in the opinion of the Engineer-in-Charge shall neglect or fail to proceed with due
diligence in the performance of his part of the Contract as laid down in the Schedule rate of
progress, or if he shall continue to default or repeat such default in the respects mentioned in
clause.27 of the APSS Engineer-in-Charge shall take action in accordance with Clause 61 of
APSS.
27.2 If the Contractor stops work for 28 days and the Stoppage has not been authorised by the
Engineer-in-Charge the Contract will be terminated under Clause 61 of APSS.
27.3 If the Contractor has delayed the completion of works the Contract will be Terminated under
Clause.61 of APSS.
28. Extension of the intended completion date

28.1 The Engineer-in-Charge shall extend or recommend for extension, in accordance with the
Government orders in force, the Intended Completion Date if a Variation is issued which makes it
impossible for Completion to be achieved by the Intended Completion Date.
28.2 The Engineer-in-Charge shall decide whether and by how much to extend the Intended Completion
Date within 21 days of the Contractor asking the Engineer for a decision upon the effect of a
Variation and submitting full supporting information. If the Contractor has failed to give early
warning of a delay or has failed to cooperate in dealing with a delay, the delay by this failure shall
not be considered in assessing the new Intended Completion Date.
29. Delays ordered by the Engineer-in-charge

29.1 The Engineer-in-Charge may instruct the Contractor to delay the start or progress of any activity
within the Work.
30. Early Warning

30.1 The contractor is to warn the Engineer-in-Charge at the earliest opportunity of specific likely future
events or circumstances that may adversely affect the Execution of Works.
30.2 The Contractor shall cooperate with the Engineer-in-Charge in making and considering proposals
for how the effect of such an event or circumstance can be avoided or reduced by anyone involved
in the work and in carrying out any resulting instruction of the Engineer-in-Charge.
31. Management meetings

31.1 The Engineer-in-Charge may require the Contractor to attend a management meeting. The
business of a management meeting shall be to review the programme for remaining work and to
deal with matters raised in accordance with the early warning procedure.
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C. QULAITY CONTROL
32. Identifying the defects
32.1 The Engineer-in-Charge shall check the Contractor’s work and notify the Contractor of any Defects
that are found. Such checking shall not affect the Contractor’s responsibilities. The Engineer-in-
Charge may instruct the Contractor to verify the Defect and to uncover and test any work that the
Engineer considers may be a Defect.
33. Tests
33.1 If the Engineer-in-Charge instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the Contractor shall pay for the test and
any samples.
34. Correction of defects

34.1 The Engineer-in-Charge shall give notice to the Contractor of any Defects before the end of the
Defects Liability Period, which begins on Completion. The defects liability period shall be extended
for as long as defects remain to be corrected by the Contractor.
34.2 Every time notice of a Defect is given, the Contractor shall correct the notified defect within the
length of time specified by the Engineer-in-Charge’s notice.
35. Uncorrected defects

35.1 If the contractor has not corrected the defect within the time specified in the Engineer-in-Charge’s
notice, the Engineer-in-Charge will assess the cost of having the defect corrected and the
contractor will pay this amount.
35.2 The Engineer-in-Charge shall introduce O.K. cards and prescribed the formats there of. O.K.
cards shall relate to all major components of the work. The contractor / his authorized
representative shall be required to initiate and fill in and present the O.K. card to the construction
staff who would check the respective items and send to the quality control staff for final check and
clearance / O.K. Any defects pointed out by the construction supervision staff or by the Quality
Control staff shall promptly be attended to by the contractors and the fact of doing so be duly
recorded on the back of O.K. card.
35.3 The Engineer-in-Charge may also introduce checklists, which shall be kept in Bound registers by
the construction supervision staff. The contractor may be required to fill up these lists in the first
instance and shall be subsequently checked by the Construction / Quality Control engineers.
36. Quality Control

36.1 In addition to the normal inspection by the regular staff in-charge of the Construction of work, the
work will also be inspected by the Executive Engineer Quality control staff and any other authorized
external Agency if any sub-standard work or excess payments are noticed with reference to
measurement books etc., during inspection, action will be taken based on their observations and
these will be effected by the Engineer-in-Charge of the execution of the work.
36.2 For all works costing more than Rs.2.00 Crores the Contractor shall submit quality plan and also
show proof of owning quality lab or tie-up with an established quality lab.
D. COST CONTROL
37. Bill of quantities
37.1 The Bill Quantities shall contain items for the construction work to be done by the Contractor.
37.2 The Contractor is paid for the quantity of the work done at the estimate rate in the Bill of Quantities
for each item plus or minus Tender percentage.
38. Changes in the Quantities

38.1 The contractor is bound to execute all supplemental works that are found essential, incidental and
inevitable during execution of main work.
38.2 The payment of rates for such supplemental items of work will be regulated as under.
1.1 Supplemental items directly deducible from similar items in the original agreement.
1.2 The rates shall be derived by adding to or subtracting from the agreement rate of such
similar item the cost of the difference in the quantity of materials, labour between the new
items and similar items in the agreement worked out with reference to the Standard
Schedule of Rates adopted in the sanctioned estimate with which the tenders are accepted
plus or minus over all tender percentage.
2.1 a) Similar items but the rates of which cannot be directly deduced from the original
agreement.
b) Purely new items which do not correspond to any item in the agreement.
2.2 The rates of all such items shall be Estimated Rates plus or minus overall Tender premium.
39. Extra items

39.1 Extra items of work shall not vitiate the contract. The contractor shall be bound to execute extra
items of work as directed by the Engineer-in-Charge. The rates for extra items shall be worked out
by the Executive Engineer as per the conditions of the Contract and the same are binding on the
Contractor.
39.2 The contractor shall before the 15th day of each month, submit in writing to the Executive Engineer
a statement of extra items if any that they have executed during the preceding month failing which
the contractor shall not be entitled to claim any
39.3 Entrustment of additional items:
18

1 Where ever additional items not contingent on the main work and outside the scope of original
agreement are to be entrusted to the original contractor dispensing with bids and if the value of
such items exceeds the limits up to which the officer is empowered to entrust works initially to
contractor without calling for tenders, approval of next higher authority shall be obtained.
Entrustment of such items on nomination shall be at rates not exceeding the estimated rates
2 Entrustment of the additional items contingent on the main work will be authorized by the
officers up to the monetary limits up to which they themselves are competent to accept items in
the original agreement so long as the total amounts up to which they are competent to accept in
an original agreement rates for such items shall be worked out in accordance with the
procedure (I) For all items of work in excess of the quantities shown in the Bill of Quantities of
the Tenders, the rate payable for such items shall be estimate rates for the items (+) or (-) over
all tender percentage accepted by the competent authority
3 Entrustment of either the additional or supplemental items shall be subject to the provisions of
the agreement entered into by a Competent Authority after the tender is accepted. The
Superintending Engineer being the authority next higher to the Executive Engineer, who
entered into the agreement, approves the rate for the items / variation in quantity in the current
agreement. The items shall not be ordered by an officer on his own responsibility if the revised
estimate or deviation statement providing for the same requires the sanction of higher authority.
Note: It may be noted that the term Estimate Rate used above means the rate in the sanctioned
estimate with which the tenders are accepted, or if no such rates is available in the estimate, the
rate derived will be with reference to the Standard Schedule of Rates adopted in the sanctioned
estimate with which tenders are accepted.
40. Cash Flow forecasts
40.1 When the program is updated, the contractor is to provide the Engineer-in-charge with an updated
cash flow forecast
41. Payment certificates

41.1 The Contractor shall submit to the Engineer-in-charge monthly statements of the estimated value of
the work completed less the cumulative amount certified previously.
41.2 The Engineer-in-charge shall check the Contractor’s monthly statement within 14 days.
41.3 The value of work executed shall be determined by the Engineer-in-charge
41.4 The value of work executed shall comprise the value of the quantities of the items in the Bill of
Quantities completed.
41.5 The Engineer-in-charge may exclude any item certified in a previous certificate or reduce the
proportion of any item previously certified in any certificate in the light of later information
42. Payments
42.1 Payment for the work done by the contractor will be made for the finished work based on the
measurements recorded in measurement books by any officer of the department not lower in rank
than a Assistant Engineer and check measured by any officer not lower in rank than a Deputy
Executive Engineer. The measurement shall be recorded at various stages of the work done and
also after work is completed. The contractor shall be present at the time of recording of each set of
measurement and their check measurement and accept them then and there so as to avoid
disputes at a later stage. If the contractor is not available at the work spot at the time of recording
measurements or check measurements the particulars of measurements shall be signed by the
authorised agent of contractor based on which the contractor shall accept the set of measurements
without any further dispute. If for any reason the contractor’s authorised agent is also not available
at site when the department decides to suspend the work recording of measurements in the
absence of the contractor or his authorised representative the department shall not entertain any
claim from the contractor for any loss incurred by him on this account. The Contractor shall
however note that the Department cannot indefinitely wait for recording the measurement due to
the absence of the Contractor and his authorised agent and check measure them even in the
absence of the contractor
42.2 The actual volume of stone and aggregates shall be computed after deducting the following
percentages from the volume computed by stack measurements.
Sl Standard size of aggregate and stone Percentage reduction in volume computed by stack
N measurements to arrive at the volume to paid for
o
1 Stone 40
2 40 mm and 25 mm 10
3 20mm, 12mm, 10mm & 6mm 5
4 Fine aggregate Nil
5 Gravel 20
[ Note: The above Table may be modified depending on the type of work.]
Unless otherwise directed, measurements shall not be taken until sufficient materials for use on
work have been collected and stacked. Immediately after measurement, the stack shall be marked
by white wash or other means as directed by the Engineer-in-charge
42.3 Payments & Certificates
1 Payments shall be adjusted for recovery of advance payments, liquidated damages in terms of
tender conditions and security deposit for the due fulfillment of the contract. Payment will be
made to the Contractor under the certificate to be issued at reasonably frequent intervals by the
Engineer-in-Charge, and intermediate payment will be the sum equal to 92½% of the value of
work done as so certified and balance of 7½% will be withheld and retained as security for the
due fulfillment of the contractor under the certificate to be issued by the Engineer-in-Charge.
On completion of the entire works the contractor will receive the final payment of all the moneys
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due or payable to him under or by virtue of the contract except earnest money deposit retained
as security and a sum equal to 2½ percent of the total value of the work done. The amount
withheld from the final bill will be retained under deposits and paid to the contractor together
with the earnest money deposit retained as security after a period of 12 months as all defects
shall have been made good according to the true intent and meaning thereof.
2 In case of over payments or wrong payment if any made to the contractor due to wrong
interpretation of the provisions of the contract, APSS or Contract conditions etc., such
unauthorized payment will be deducted in the subsequent bills or final bill for the work or from
the bills under any other contracts with the T.T.Devasthanams / Government or at any time
thereafter from the deposits available with the Government / T.T Devasthanams.
3 Any recovery or recoveries advised by the Government Department either state or central, due
to non-fulfillment of any contract entered into with them by the contractor shall be recovered
from any bill or deposits of the contractor.
4 No claim shall be entertained, if the same is not represented in writing to the Engineer-in-
Charge within 15 days of its occurrence.
5 The contractor is not eligible for any compensation for inevitable delay in handing over the site
or for any other reason. In such case, suitable extensions of time will be granted after
considering the merits of the case
42.4 Intermediate Payments
1 For intermediate Stage of work, only part rates as fixed by the Engineer-in-Charge will be paid.
2 Part rates shall be worked out for the work done portion based on the actual operations
involved keeping in view the value of the balance work to be done, to avoid unintended benefit
to the Contractor in initial Stage
3 Full rate shall be paid when the work is completed to the full profile as noted in the drawings.
4 For earthwork in cutting, 10% of the quantity will be with-held for intermediate payments and
the same will be released after completing the work to the profiles as per drawings and disposal
of the spoil material at the specified places and handing over the balance useful stone.
5 For earthwork, embankment formation work, 10% of the quantity will be withheld for
intermediate payments and the same will be released after completing the bund to the profiles
as per drawings including trimming of side slopes and all other works contingent to the bund
profile.
6 For the structure works either with masonry or concrete where the height of structure is more
than three meters, the quantities executed in the lower level will be withheld at the rate of one
percent for every three meters height, if the balance height o the structure work is more than
three meters in being over the executed level and the same will be released only after the entire
work is completed as certified by the Engineer-in-Charge.
7 For C.M. & C.D. works and for lining works, spread over more than 2 Km. In length 5 percent of
the concrete and Masonry quantities will be with held and the same will be released after
completion of all C.M. & C.D. works and lining for the entire length certified by the Engineer-in-
Charge
8 Where payment is intended for aggregates by Bill of Quantities item based on stack
measurements, 10% of the quantity measured will be withheld. No payment or advance will be
made for unfixed materials when the rates are for finished work in site
43. Interest on Money due to the contractor

43.1 No omission by the Executive Engineer or the sub-divisional officer to pay the amount due upon
certificates shall vitiate or make void the contract, nor shall the contractor be entitled to interest
upon any guarantee fund or payments in arrears, nor upon any balance which may, on the final
settlement of his accounts, found to be due to him
44. Certificate of completion of works

44.1 1 When the whole of the work has been completed and has satisfactory passed any final test that
may be prescribed by the Contract, the Contractor may give a notice to that effect to the
Engineer-in-Charge accompanied by an undertaking to carry out any rectification work during
the period of maintenance, such notice and undertaking shall be in writing and shall be deemed
to be request by the Contractor for the Engineer-in-Charge to issue a Certificate of completion
in respect of the Works. The Engineer-in-Charge shall, within twenty one days of the date of
delivery of such notice either issue to the Contractor, a certificate of completion stating the date
on which, in his opinion, the works were completed in accordance with the Contract or give
instructions in writing to the Contractor specifying all the Works which, in the Engineer-in-
Charge'’ opinion, required to be done by the Contractor before the issue of such Certificate.
The Engineer-in-Charge shall also notify the Contractor of any defects in the Works affecting
completion that may appear after such instructions and before completion of the Works
specified there in. The Contractor shall be entitled to receive such Certificate of the Completion
within twenty one days of completion to the satisfaction of the Engineer-in-Charge of the Works
so specified and making good of any defects so notified.
2 Similarly, the Contractor may request and the Engineer-in-Charge shall issue a Certificate of
Completion in respect of
a) Any section of the Permanent works in respect of which a separate time for completion is
provided in the Contract, and
b) Any substantial part of the Permanent Works which has been both completed to the
satisfaction of the Engineer-in-Charge and occupied or used by the Department.
3 If any part of the Permanent Works shall have been completed and shall have satisfactorily
passed any final test that may be prescribed by the Contract, the Engineer-in-Charge may
issue such certificate, and the Contractor shall be deemed to have undertaken to complete any
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outstanding work in that part of the Works during the period of Maintenance.
45. Taxes included in the bid

45.1 The percentage quoted by the contractor shall be deemed to be inclusive of the sales Tax and
other taxes on all materials that the contractor will have to purchase for performance of this contract
45.2 Any central or state sales and other taxes on completed item of works of this contract (other than
clause 102) as may be levied and paid by the contractor are to be borne by himself /herself
46. Price adjustment

46.1 a] Price adjustment shall apply for cement and steel as per the G.O.Ms.No.94 tr & B (RI) dept
Govt A.P dt: 16-04-2008
b] The price adjustment shall apply only for the work carried out within the agreement period and
shall not apply to work carried out beyond the agreed period of completion.
c] The price adjustment shall be for works for which valid extension given for natural calamities
duly limiting to the actual period / days lost and for portion of work where work is delayed due
to land acquisition/ shifting of utilities. (This shall also be limited to actual length affected).
d] Price adjustment shall be calculated separately for the components of the Payment for the
work done as per the above G.O.
46.2 Price adjustment for other materials and labour shall be applicable as per GO Ms NO: 35 TR R&B
(R1) Dept. dt. 30.01.2009
47. Retention
47.1 The department shall retain from each payment due to the contractor @ the rate of 7.5% of bill
amount until completion of the whole of the Works
47.2 On completion of the whole of the Works, out of 7 ½ % retention amounts, 5% will be re-paid to the
Contractor and remaining 2 ½ % will be released, when the Defects Liability Period has passed and
the Engineer-in-Charge has certified that all the Defects notified by the Engineer-in-Charge to the
Contractor before the end of this period have been corrected.
47.3 On completion of the whole works, the Contractor may substitute retention money with an “on
demand” Bank Guarantee.
48. Liquidated Damages

48.1 If for any reason, which does not entitle the contractor to an extension of item, the rate of progress
of works, or any section is at any time, in the opinion of the Executive Engineer too slow to ensure
completion by the prescribed time or extended time for completion Executive Engineer shall so
notify the contractor in writing and the contractor shall there upon take such steps as are necessary
and the Executive Engineer may approve to expedite progress so as to complete the works or such
section by the prescribed time or extended time. The contractor shall not be entitled to any
additional payment for taking such steps. If as a result of any notice given by the Executive
Engineer under this clause the contractor shall seek the Executive Engineers permission to do any
work at night or on Sundays, if locally recognized as days or rest, or their locally recognized
equivalent, such permission shall not be unreasonably refused.
48.2 If the contractor fails to complete whole of the works or any part thereof or section of the works
within the stipulated periods of individual mile stones (including any bonafide extensions allowed by
the competent authority without levying liquidated damages), the Executive Engineer may without
prejudice to any other method of recovery will deduct one tenth of one percent of contract value per
calendar day or part of the day for the period of delays subject to a maximum of 10% of the contract
value not as a penalty from any monies in his hands due or which may become due to the
contractor. The payment or deductions of such damages shall not relieve the contractor from his
obligation to complete the works, or from any other of his obligations and liabilities under the
contract.
48.3 The maximum amount of liquidated damages for the whole of the works is ten percent of final
contract price.
49. Mobilization Advance

49.1 No advance whatsoever either for mobilization of machinery and materials of the execution of work
will be given under any circumstances. The tender received with such conditions will be summarily
rejected
50. Securities
50.1 The Earnest Money Deposit and Additional Security (for discount tender percentage beyond 25%)
shall be provided to the Department not later than the date specified in the Letter of Acceptance
and shall be issued in an amount and form and by a bank acceptable to the Department. The
Earnest Money shall be valid until a date 28 days from the date of expiry of Defects Liability Period
and the additional security shall be valid until a date 28 days from the date of issue of the certificate
of completion
51. Cost of repairs

51.1 Loss or damage to the Works or materials to the Works between the Start Date and the end of the
Defects Correction Periods shall be remedied by the Contractor at the Contractor’s cost if the loss
or damage arises from the Contractor’s acts or omissions.
E. FINISHING THE CONTRACT

52. Completion
52.1 The Contractor shall request the Engineer-in-Charge to issue a Certificate of completion of the
Works and the Engineer-in-Charge will do so upon deciding that the work is completed.
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53. Taking over

53.1 The Department shall takes over the Site and the Works within seven days of the Engineer-
in-Charge issuing a certificate of Completion
54. Final account

54.1 The Contractor shall supply to the Engineer-in-Charge a detailed account of the total amount that
the Contractor considers payable under the Contract before the end of the Defects Liability Period.
The Engineer-in-Charge shall issue a Defects Liability Certificate and certify any final payment that
is due to the Contractor within56 days of receiving the Contractor’s account if it is correct and
complete. If it is not, the Engineer-in-Charge shall issue within 56 days a schedule that states the
scope of the corrections or additions that are necessary. If the final Account is still unsatisfactory
after it has been resubmitted, the Engineer-in-Charge shall decide on the amount payable to the
Contractor and issue a payment certificate within 56 days of receiving the Contractor’s revised
account.
55. Termination
55.1 The Department may terminate the Contract if the contractor causes a fundamental breach of the
Contract
55.2 Fundamental breaches of Contract include, but shall not be limited to the following
a The Contractor stops work for 28 days when no stoppage of work is shown on the current
program and the stoppage has not been authorised by the Engineer-in-Charge.
b) The Contractor is made bankrupt or goes into liquidation other than for a reconstruction or
amalgamation.
c) The Engineer-in-Charge gives Notice that failure to correct a particular Defect is a fundamental
breach of Contract and the Contractor fails to correct it within a reasonable period of time
determined by the Engineer-in-Charge.
d) The Contractor does not maintain a security which is required.
e) The Contractor has delayed the completion of works by the number of days for which the
maximum amount of liquidated damages can be paid as defined.
f) If the contractor, in the judgment of the Department has engaged in corrupt or fraudulent
practices in competing for or in the executing the contract
For the purpose of this paragraph: “corrupt practice” means the offering, giving, receiving or
soliciting of anything of value to influence the action of a public official in the procurement
process or in contract execution. “Fraudulent practice” means a misrepresentation of facts in
order to influence a procurement process or the execution of a contract to the detriment o the
Government and includes collusive practice among tenderers (prior to or after Tender
submission) designed to establish Tender prices at artificial non-competitive levels and to
deprive the Government of the benefits of free and open competition
55.3 Notwithstanding the above the Department may terminate the contract for convenience.
55.4 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe and
secured leave the Site as soon as reasonably possible.
56. Payment upon termination

56.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the
Engineer-in-Charge shall issue a certificate for the value of the work done less advance payments
received upon the date of the issue of the certificate, less other recoveries due in terms of the
Contract, less taxes due to be deducted at source as per applicable law and less the percentage to
apply to the work not completed. Additional Liquidated Damages shall not apply. If the total
amount due to the Department exceeds any payment due to the Contractor the difference shall be
a debt payable to the Department.
57. Property
57.1 All materials on the Site, Plant, Equipment, Temporary Works and Works are deemed to be the
property of the Department if the Contract is terminated because of Contractor’s default.
58. Release from performance

58.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control
of either the Department or the Contractor the Engineer-in-Charge shall certify that the contract has
been frustrated. The Contractor shall make the site safe and stop work as quickly as possible after
receiving this certificate and shall be paid for all works carried out before receiving it and for any
work carried out after wards to which commitment was made.
F. SPECIAL CONDITIONS
59. Water supply
59.1 It is the responsibility of the Contractor to make his own arrangements for water supply for the work
and labour, at his own cost. The Department will not take any responsibility to arrange for water at
work site. However In case the department supply is available at nearby point, the contractor will be
permitted to draw water from this point subjected to availability and the contractor has to make
necessary arrangements for drawl of water by providing pipe line and installing a pump set form the
source at his cost and the contractor has to pay the charges at 0.25% of the grass value of the
works, which will be deducted from the running bills on pro-rata basis.
59.2 The water used for the construction shall be complied with, as per the relevant standards. The rates
quoted by the contractor are deemed to be inclusive of all the above costs and operations and no
22

compensation on this account will be allowed at later date
60. Electrical Power

60.1 The power for the construction equipment, lighting and other purposes shall be obtained directly
from the state Electricity Board, entering into a separate agreement with them, as per the conditions
and the rates of supply obtained with the Board. The contractor will have to make his own
arrangements to lay and maintain the necessary L.T. distribution lines and wiring for the works at
his cost. The metering will be at a single point of initial L.T. supply. The department is not
responsible for any sort of power failures and power breakdown etc., and no compensation of any
kind will be paid by the department on account of failures or breakdowns in supply of power.
a) The materials supplied shall confirm to make and specifications as mentioned in the Schedule.
b) Installations generally shall be carried out in conformity with Indian standard code or practice
for electrical wiring installations L.S. 732-1963 and 2274.
c) The contractor should possess license issued by the Secretary, Licensing Board, Government
of A.P.S.E.B. to execute such type of works and he should mention the license number at the
time of the tendering.
d) The list of specifications for all electrical materials is enclosed for execution.
e) In case of failure of electricity, the Contractor has to make alternative arrangements for supply
of electricity by Diesel Generator sets of suitable capacity at place of work.
f) In case, sufficient capacity of power is available with the TTD at near-by TTD lines, the
contractor may be permitted to draw power from this point on payment basis. But the
contractor has to lay all the lines/transformers/other appliances required from this point.
g) The contractor will pay the bills of Electricity Board for the cost of power consumed by him.
h) The contractor shall satisfy all the conditions and rules required as per Indian Electricity Act
1910 and under rule –45(I) of the Indian Electricity Rules, 1956 as amended from time to time
and other pertinent rules.
i) The power shall be used for bonafide Departmental works only.
j) The rate quoted by the contractor is deemed to be inclusive of all the above and no
compensation on this account will be allowed at later date
k) The department is not responsible for any sort of power failures and power break down etc.,
and no compensation of any kind will be paid by the department on account of such failures
and no extension of time will be granted under such reasons
60.2 Electric Power for Domestic Supply
a) The contractor will have to make his own arrangements to lay and maintain the necessary
distribution lines and wiring for the camp at his own cost. The layout and the methods of
laying the lines and wiring shall have the prior approval of the Engineer-in-Charge. All camp
area shall be properly electrified. All lines, streets, approaches for the camp etc., shall be
sufficiently lighted for the safety of staff and labour of the contractor, at the cost of the
Contractor and it will be subject to the approval of the Engineer-in-Charge.
61. Land
61.1 Land for Contractor’s use:
The contractor will be permitted to use T.T.Devasthanams / Government land for execution of work.
The contractor shall have to make his own arrangements for acquiring and clearing the site,
leveling, providing drainage and other facilities for labour staff colonies, site office, work-shop or
stores and for related activities. The Contractor shall apply to the Department within a reasonable
time after the award of the contract and at least 30 days in advance of its use, the details of land
required by him for the work at site and the land required for his camp and should any private land
which has not been acquired, be required by the contractor for his use. The same may be acquired
by the contractor at his own cost by private negotiations and no claim shall be admissible to him on
this account
The Engineer-in-Charge reserves the right to refuse permission for use of any government land for
which no claim or compensation shall be admissible to the contractor. The contractor shall,
however, not be required to pay cost or any rent for the T.T.Devasthanams / Government land
given to him
61.2 Surrender of Occupied Land
a. The T.T.Devasthanams / Government land as here in before mentioned shall be surrendered to
the Engineer-in-Charge within seven days, after issue of completion certificate. Also no land shall
be held by the contractor longer than the Engineer-in-Charge shall deem necessary and the
contractor shall on the receipt of due notice from the Engineer-in-Charge, vacate and surrender the
land which the Engineer-in-Charge may certify as no longer required by the Contractor for the
purpose of the work.
b. The contractor shall make good to the satisfaction of the Engineer-in-Charge any damage to
areas, which he has to return or to other property or land handed over to him for purpose of this
work. Temporary structures may be erected by the contractor for storage sheds, offices, residences
etc., for non-commercial use, with the permission of the Executive Engineer on the land handed
over to him at his own cost. At the completion of the work these structures shall be dismantled site
cleared and handed over to the Executive Engineer. The land required for providing amenities will
be given free of cost from Government lands if available otherwise the contractor shall have to
make his own arrangements
61.3 Contractor not to dispose off Spoil etc
The contractor shall not dispose off or remove except for the purpose of fulfillment of this contract,
sand, stone, clay ballast, earth, trees and shrubs or other materials obtained in the excavation
made or lying on the site of the work, and all such materials and produce shall remain property of
the T.T.Devasthanams / Government. The Department may upon request from the contractor, or if
23

so stipulated in the conditions of the contract allow the contractor to use any of the above materials
for the works either free of cost or after payment as may be specifically mentioned or considered
necessary during the execution of the work
62. Roads
62.1 In addition to existing public roads and roads Constructed by T.T.Devasthanams / Government, if
any, in work area all additional approach roads inside work area and camp required by the
Contractor shall be constructed and maintained by him at his own cost. The layout design,
construction and maintenance etc. of the roads shall be subject to the approval of the Engineer-in-
Charge. The contractor shall permit the use of these roads by the T.T.Devasthanams /
Government free of charge
62.2 It is possible that work at, or in the vicinity of the work site will be performed by the
T.T.Devasthanams / Government or by other contractors engaged in work for the Government
during the contract period. The contractor shall without charge permit the government and such
other contractor and other workmen to use the access facilities including roads and other facilities,
constructed and acquired by the contractor for use in the performance of the works.
62.3 The contractor’s heavy construction traffic or tracked equipment shall not traverse any public roads
or bridges unless the contractor has made arrangement with the authority concerned. In case
contractor’s heavy construction traffic or tracked equipment is not allowed to traverse any public
roads or bridges and the contractor is required to make some alternative arrangements, no claim on
this account shall be entertained.
62.4 The contractor is cautioned to take necessary precautions in transportation of construction
materials to avoid accidents
63. Payment for Camp Construction

63.1 No payment will be made to the contractor for construction, operation and maintenance of camp
and other camp facilities and the entire cost of such work shall be deemed to have been included in
the tendered rate for the various items of work in the schedule of quantities and bids.
64. Explosive And Fuel Storage Tanks

64.1 No explosive shall be stored within ½ (half) KM of the limit of the camp sites. The storage of
gasoline and other fuel oils or of Butane, Propane and other liquefied petroleum gases, shall
confirm to the regulations of Andhra Pradesh State Government and Government of India. The
tanks, above ground and having capacity in excess of 2000 liters, shall not be located within the
camp area, nor within 200m, of any building.
65. Labour:
The contractor shall, make his own arrangements for the engagement of all staff and labour, local or other,
and for their payment, housing, feeding and transport
Labour importation and amenities to labour and contractor’s staff shall be to the contractor’s account. His
quoted percentage shall include the expenditure towards importation of labour amenities to labour and
staff
The contractor shall, if required by the Engineer-in-Charge, deliver to the Engineer-in-Charge a written in
detail, is such form and at such intervals as the Engineer-in-Charge may prescribe, showing the staff and
the numbers of the several classes of labour from time to time employed by the contractor on the Site and
such information respecting Contractor’s Equipment as the Engineer-in-Charge may require
65.1 Transportation of Labour
i) The contractor shall make his own arrangement for the daily transportation of the labour and
staff from labour camps colonies to the work spot and no labour or staff of the contractor shall
stay at the work spot. No extra payment will be made to the contractor for the above
transportation of the labour and his quoted percentage to the work shall include the
transportation charges of labour from colonies to work spot and back
ii) The contractor will at all times duly observe the provisions of employment of children Act XXVI
of 1938 and any enactment or modification of the same and will not employ or permit any
person to do any work for the purpose under the provisions of this agreement in contravention
of said Act. The contractor here by agrees to indemnify the department from and against all
claims, penalties which may be suffered by the department or any person employed by the
department by any default on the part of the contractor in the observance and performance of
the provisions of the employment of children Act. XXVI of 1938 or any enactment or
modification of the same
iii) As per Govt. memo No.721/Gr.(1)/81-35, dt:17.11.87. The contractor shall obtain the
insurance at his own cost to cover the risk on the works to labour engaged by him during
period of execution against fire and other usual risks and produce the same to the Executive
Engineer concerned before commencement of work
66. Safety Measures

1 The contractor shall take necessary precautions for safety of the workers and preserving their health
while working in such jobs, which require special protection and precautions. The following are some
of the measures listed but they are not exhaustive and contractor shall add to and augment these
precautions on his own initiative where necessary and shall comply with directions issued by the
Executive Engineer or on his behalf from time to time and at all times
2 Providing protective foot wear to workers situations like mixing and placing of mortar or concrete sand
in quarries and places where the work is done under much wet conditions.
3 Providing protective head wear to workers at places like underground excavations to protect them
against rock falls.
24

4 Providing masks to workers at granulates or at other locations where too much fine dust is floating
about and sprinkling water at frequent intervals by water hoses on all stone crushing area and storage
bins abate to dust.
5 Getting the workers in such jobs periodically examined for chest trouble due to too much breathing in
to fine dust.
6 Taking such normal precautions like fencing and lightening in excavation of trenches, not allowing rolls
and metal parts of useless timber spread around, making danger areas for blasting providing whistles
etc,.
7 Supply work men with proper belts, ropes etc., when working in precarious slopes etc.
8 Avoiding named electrical wire etc., as they would electrocute the works.
9 Taking necessary steps towards training the workers concerned on the machinery before they are
allowed to handle them independently and taking all necessary precautions in around the areas where
machines hoists and similar units are working
67. Fair Wage Clause

1 The contractor shall pay not less than fair wages to laborers engaged by him on the work
2 “Fair” wages means wages whether for time of piecework notified by the Government from time in the
area in which the work is situated.
3 The contractor shall not with-standing the revisions of any contract to the contrary cause to be paid to
the labour, in directly engaged on the work including any labour engaged by the sub-contractor in
connection with the said work, as if the labourers had been directly employed by him
4 In respect of labour directly or indirectly employed in the works for the purpose of the contractors part
of the agreement the contractor shall comply with the rules and regulations on the maintenance of
suitable records prescribed for this purpose from time to time by the Government. He shall maintain
his accounts and vouchers on the payment of wages to the labourers to the satisfaction of the
Executive Engineer
5 The Executive Engineer shall have the right to call for such record as required to satisfy himself on
the payment of fair wages to the labourers’ and shall have the right to deduct from the contract
amount a suitable amount for making good the loss suffered by the worker or workers by reason of
the “fair wages” clause to the workers
6 The contractor shall be primarily liable for all payments to be made and for the observance of the
regulations framed by the Govt. from time to time without prejudice to his right to claim indemnity
from his sub-contractors
7 As per contract labour (Regulation and abolition) Act. 1970 the contractor has to produce the license
obtained from the licensing officers of the labour department along with the tender or at the time of
agreement
8 Any violation of the conditions above shall be deemed to be a breach of his contract
9 Equal wages are to be paid for both men and women if the nature of work is same and similar
10 The contractor shall arrange for the recruitment of skilled and unskilled labour local and imported to
the extent necessary to complete the work within the agreed period as directed by the Executive
Engineer in writing.
68. Indemnity Bond
Name of work: Painting to S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli

(M), Anakapalli District for the year 2024-25.
I ---------------------do hereby bind myself to pay all the claims may come (a) under Workmen’s
Compensation Act. 1933 with any statutory modification thereof and rules there under or otherwise for or in
respect of any damage or compensation payable in connection with any accident or injury sustained (b)
under Minimum wages Act 1948 (c) under payment of wages Act.1936 (d) under the Contractor labour
(Regulation and Abolition) Act. 1970 by workmen engaged for the performance of the business relating to
the above contract i.e., Failing such payment of claims of workmen engaged in the above work, I abide in
accepting for the recovery of such claims, effected from any of my assets with the departments
69. Compliance With Labour Regulations

During continuance of the contract, the contractor and his sub contractors shall abide at all times by all
existing labour enactments and rules made there under, regulations, notifications and bye laws of the State
or Central Government or local authority and any other labour law (including rules), regulations, bye laws
that may be passed or notifications that may be issued under any labour law in future either by the State or
the Central Government or the local authority and also applicable labour regulations, health and sanitary
arrangements for workmen, insurance and other benefits. Salient features of some of the major labour
laws that are applicable to construction industry are given below. The contractor shall keep the
Department indemnified in case any action is taken against Department by the competent authority on
account of contravention of any of the provisions of any Act or rules made there under, regulations or
notifications including amendments. If the Department is caused to pay or reimburse, such amounts as
may be necessary to cause or observe, or for non-observance of the provision stipulated in the
notifications/bye laws/Acts/Rules/regulations including amendments, if any, on the part of the contractor,
the Engineer-in-charge /Department shall have the right to deduct any money due to the contractor
including his amount of performance security. The Department/Engineer-in-Charge shall also have right to
recover from the contractor any sum required or estimated to be required for making good the loss or
damage suffered by the Department.
The employees of the Contractor and the Sub-contractor in no case shall be treated as the Department of
the Department at any point of time
25

70. Salient features of some major labour laws applicable to establishment engaged in buildings
and other construction work
a) Workmen compensation Act 1923: The Act provides for compensation in case if injury by
accident arising out of and during the course of employment.
b) Payment of Gratuity Act 1972: Gratuity is payable to an employee under the Act on satisfaction of
certain conditions on separation if any employee has completed 5 years service or more, or on
death, the rate of 15 days wages for every completed year of service. The Act is applicable to all
establishments, employing 10 or more employees
c) Employees P.F. and Miscellaneous provision Act 1952: The Act provides for monthly contributions
by the Department plus workers @ 10% or 8.33%. The benefits payable under the Act are
i) Pension or family pension on retirement or death, as the case may be.
ii) Deposit linked insurance on the death in harness of the worker.
iii) Payment of P.F. accumulation on retirement/death etc.
d) Maternity Benefit Act 1951:The Act provides for leave and some other benefits to women
employees in case of confinements or miscarriage etc,.
e) Contract Labour (Regulation & Abolition) Act 1970: The Act provides for certain welfare
measures to be provided by the contractor to contract labour and in case the Contractor fails to
provide, the same are required to be provided by the Principal Department by Law. The Principal
Department is required to take certificate of Registration and the contractor is required to take
license from the designated Officer. The Act is applicable to the establishments or Contractor of
Principal Department if they employ 20 or more contract labour.
f) Minimum wages Act 1948: The Department is supposed to pay not less than the Minimum
wages fixed by appropriate Government as per provisions of the Act if the employment is a
scheduled employment construction of Buildings, Roads, Runways are scheduled employments.
g) Payment of wages Act 1936:It lays down as to by what date the wages are to be paid, when it will
be paid and what deductions can be made from the wages of the workers.
h) Equal Remuneration Act 1979: The Act provides for payment of equal wages for work of equal
nature to Male or Female workers and for not making discrimination against Female employee in
the matters of transfers, training and promotions etc.
i) Payment of Bonus Act 1965: The Act Is applicable to all establishments employing 20 or more
employees. The Act provides for payment of annual bonus subject to a minimum of 8.33% of wages
and maximum of 20% of wages to employees drawing Rs. 3500/- per month or less. The bonus to
be paid to employees getting Rs.2500/- per months or above and up to Rs.3500/- per month shall
be worked out by taking wages as Rs.2500/- per monthly only. The Act does not apply to certain
establishments. The newly set-up establishments are exempted for five years in certain
circumstances. Some of the State Governments have reduced the employment size from 20 to 10
for the purpose of applicability of this Act.
j) Industrial Disputes Act 1947: The Act lays down the machinery and procedure for resolution of
Industrial disputes, in what situations a strike or lock- out becomes illegal and what are the
requirements for laying off or retrenching the employees or closing down the establishment.
k) Industrial Employment (Standing Orders) Act 1946: It is applicable to all establishments employing
100 or more workmen (employment size reduced by some of the State and Central Government to
50). The Act provides for laying down rules governing the conditions of employment by the
Department on matters provided in the Act and get the same certified by the designated Authority.
l) Trade Unions Act 1926: The Act lays down the procedure for registration of trade unions of
workmen and Departments. The Trade Unions registered under the act have been given certain
immunities from civil and criminal liabilities.
m) Child Labour (Prohibition & Regulation) Act 1986: The Act prohibits employment of children
below 14 years of age in certain occupations and processes and provides for regulation of
employment of children in all other occupations and processes; Employment Child Labour is
prohibited in Building and Construction Industry.
n) Inter-State Migrant workmen’s (Regulation of Employment & Conditions of service) Act 1979: The
Act applicable to an establishment, which employs 5 or more inter-state migrant workmen through
an intermediary (who has recruited workmen in one state for employment in the establishment
situated in another State). The inter State migrant workmen, in an establishment to which this Act
becomes applicable, are required to be provided certain facilities such as housing, medical aid,
traveling expenses from home up to the establishment and back, etc.
o) The Building and Other Construction workers (regulation of Employment and conditions of service)
Act 1996 and the CESS Act of 1996: All the establishments who carryon any building or other
construction work and employs 10 or more workers are covered under this Act. All such
establishments are required to pay CESS at the rate not exceeding 2% of the cost of construction
as may be modified by the Government. The Department of the establishment is required to
provide safety measures at the Building or construction work and other welfare measures, such as
Canteens, First-aid facilities, Ambulance, Housing accommodations for workers near the work
place etc. The Department to whom the Act applies has to obtain a registration certificate from the
Registering Officer appointed by the Government.
p) Factories Act 1948: The Act lays down the procedure for approval of plans before setting up a
factory, health and safety provisions, welfare provisions, working hours, annual earned leave and
rendering information regarding accidents or dangerous occurrences to designated authorities. It is
applicable to premises employing 10 person or more with aid of power or 20 or more persons
without the aid of power engaged in manufacturing process.
71. Liabilities of the contractor
26

71.1 Accident Relief and workmen compensation

The contractor should make all necessary arrangements for the safety of workmen on the
occurrence of the accident, which results in the injury or death of any of the workmen employed by
the contractor, the contractor shall within 24 hours of the happenings of the accident and such
accidents should intimate in writing to the concerned Asst. Engineer / Asst. Executive Engineer of
the Department the act of such accident. The contractor shall indemnify Government against all
loss or damage sustained by the Government resulting directly or indirectly from his failure to give
intimation in the manner aforesaid including the penalties or fines if any payable by Govt. as a
consequence of Govt. failure to give notice under workmen’s compensation Act or otherwise
conform to the provisions of the said Act. In regard to such accident.
71.2 In the event of an accident in respect of which compensation may become payable under the
workmen’s compensation Act VIII 23 whether by the contractor, by the Government it shall be
lawful for the Executive Engineer to retain such sum of money which may in the opinion of the
Executive Engineer be sufficient to meet such liability. The opinion of the Executive Engineer shall
be final in regard to all matters arising under this clause.
71.3 The contractor shall at all times indemnify the Govt. of A.P. against all claims which may be made
under the workmen’s compensation act or any statutory modification thereafter or rules there under
or otherwise consequent of any damage or compensation payable in consequent of any accident or
injuries sustained or death of any workmen engaged in the performance of the business relating to
the contractor.
72. Contractor’s Staff, Representatives and Labour

a) The contractor shall, at all times, maintain on the works, staff of qualified Engineers, and Supervisors
of sufficient experience of similar other jobs to assure that the quality of work turned out shall be as
intended in the specifications. The contractor shall also maintain at the works, a Work Manager or
sufficient status, experience and office and duly authorise him to deal with all aspects of the day-
today work. All communications to any commitments by the Work Manager shall be considered as
binding on the Contractor.
b) The Contractor shall at all times submit details of skilled and unskilled labour and equipment
employed to the Engineer-in-Charge in prescribed proforma as he may require to assess and ensure
the proper progress of work.
c) For the work costing less than 10.00 lakhs the Executive Engineer has to imposed on suitable fine of
Rs. 5,000/- for non-employment of technical person. If he does not employ for 30 days, thereafter it
becomes a fundamental breach of contract.
73. Accommodation and food

73.1 The contractor should arrange accommodation he needs, at his own cost. The contractor shall
make his own arrangements for supply of food grains, fuel and other provision to his staff and
labourers including controlled commodities.
74. Relationship
74.1 Contractor shall have to furnish information along with tender, about the relationship he is having
with any officer of the Department, Government of Andhra Pradesh of the rank Assistant Engineer
and above engaged in the work and any officer of the rank of Assistant Secretary and above of the
Department of Government of Andhra Pradesh
75. Protection of adjoining premises

75 . The contractor shall protect adjoining sites against structural, decorative and other damages that
1 could be caused by the execution of these works and make good at his cost any such damages.
76. Work during night or on Sundays and holidays

76.1 The works can be allowed to be carried out during night, Sundays or authorised holidays in order to
enable him to meet the schedule targets and the work shall require almost round the clock working
keeping in view
a) The provisions of relevant labour laws being adhered to.
b) Adequate lighting, supervision and safety measures are established to the satisfaction of the
Engineer-in-Charge and
c) The construction programme given by the Contractor and agreed upon by the Engineer-in-
Charge envisages such night working or working during Sundays or authorised holidays.
77. Layout of materials stacks

78.1 The contractor shall deposit materials for the purpose of the work on such parts only of the ground
as may be approved by the Engineer-in-Charge before starting work. A detailed survey, clearly
indicating position and areas where materials shall be stacked and sheds built is to be conducted by
the contractor at his own cost and only after obtaining necessary approval of the plan for use of
sites by the Engineer-in-Charge, the Contractor can use the sites accordingly.
78. Use of blasting materials

78.1 Procurement of blasting materials and its storage is the responsibility of the contractor. The
contractor shall engage licensed blaster for blasting operation. The contractor is to act in
accordance with Indian Explosive Act and other rules prevailing, during the execution of work. It is
the responsibility of the contractor to see, that works by other agencies in the vicinity are not
hampered, in such cases if any claim is made by other agencies that should be borne by the
contractor. Carriage of blasting materials, from the magazine to the work site, is the responsibility
27

of the contractor.
79. Plant and Equipment

79.1 The contractor shall have sufficient plant, equipment and labour and shall work such hours and
shifts as may be necessary to maintain the progress on the work as per the approval progress
schedule. The working and shifts hours shall comply with the Govt. Regulations in force.
79.2 It is to expressly and clearly understood that contractor shall make his own arrangements to equip
himself with all machinery and special tools and plant for the speedy and proper execution of the
work and the department does not undertake responsibility towards their supply.
79.3 The department shall supply such of the machinery that may be available on hire basis but their
supply cannot be demanded as matter of right and no delay in progress can be attributed to such
non-supply of the plant by the department and the department cannot be made liable for any
damage to the contractor. The Contractor shall be responsible for safe custody of the departmental
machinery supplied to him (which will be delivered to contractor at the machinery yard at site of
work) and he has to make good all damages and losses if any other than fire, wear and tear to bring
it to the conditions that existed at the time of issue to the contractor before handing over the same
to the department. The hire charges for the machinery handed over to the contractor will be
recovered at the rate prevalent at the time of supply. The contractor will have to execute
supplemental agreement with Executive Engineer at the time of supply of the machinery.
79.4 The acceptance of departmental machinery on hire is optional to the contractor
80. Steel forms

80.1 Steel forms should be used for all items involving and use of centering and shuttering shall be
single plane without any dents and undulations
81. Inconvenience to public

81.1 The contractor shall not deposit materials at any site, which will cause inconvenience to public. The
Engineer-in-Charge may direct the contractor to remove such materials or may undertake the job at
the cost of the contractor.
82. Conflict of interest

82.1 Any bribe, commission, gift or advantage given, promised or offered by on behalf of contractor or
his partner, agent or servant or any one on his behalf to any officer, servant, representatives,
agents of Engineer-in-Charge, or any persons on their behalf, in relation to the obtaining or to
execution of this, or any other contract with Engineer-in-Charge shall in addition to any criminal
liability, which it may occur, subject to the cancellation of this or all other contracts and also to
payment of any loss or damage resulting from any such cancellation. Engineer-in-Charge shall
then be entitled to deduct the amount, so payable from any money, otherwise due to the contractor
under this or any other contract.
83. Contract documents and materials to be treated as confidential

83.1 All documents, correspondences, decisions and orders, concerning the contract shall be considered
as confidential and/or restricted in nature by the contractor and he shall not divulge or allow access
to them by any unauthorized person.
84. General obligations of Contractor

84.1 The contractor shall, subject to the provision of the contract and with due care and diligence,
execute and maintain the works in accordance with specifications and drawings.
84.2 The contractor shall promptly inform the Department and the Engineer-in-Charge of any error,
omission, fault and toerh defect in the design of or specifications for the works which are discovered
when reviewing the contract documents or in the process of execution of the works.
84.3 If Contractor believes that a decision taken by the Engineer-in-Charge was either outside the
authority given to the Engineer-in-Charge by the Contract or that the decision was wrongly taken,
the decision shall be referred to the technical expert within 14 days of the notification of the
Engineer-in-Charge’s decisions.
84.4 Pending finalization of disputes, the contractor shall proceed with execution of work with all due
diligence.
85. Security measures

a) Security requirements for the work shall be in accordance with the Government’s general
requirements including provisions of this clause and the Contractor shall conform to such
requirements and shall be held responsible for the actions of all his staff, employees and the staff and
employees of his sub-contractors.
b) All contractors’ employees, representatives and sub-contractor’s employees shall wear identifications
badges provided by the contractor. Badges shall identify the contractor, showing and employee’s
number and shall be worn at all times while at the site. Individual labour will not be required to wear
identification badges.
c) All vehicles used by the contractor shall be clearly marked with contractor’s name.
d) The contractor shall be responsible for the security of the works for the duration of the contract and
shall provide and maintain continuously adequate security personnel to fulfill these obligations. The
requirements of security measures shall include, but not limited to maintenance of order on the site,
provision of all lighting, fencing, guard flagmen and all other measures necessary for the protection of
the works within the colonies, camps and elsewhere on the site, all materials delivered to the site, all
persons employed in connection with the works continuously throughout working and non working
28

period including nights, Sundays and holidays for duration of the contract.
e) Other contractors working on the site concurrently with the contractor will provide security for their
own plant and materials. However, their security provisions shall in no way relieve the contractor of
his responsibilities in this respect.
f) Separate payment will not be made for provision of security services.
6.Fire fighting measures
a) The contractor shall provide and maintain adequate firefighting equipment and take adequate fire
precaution measures for the safety of all personnel and temporary and permanent works and shall
take action to prevent damage to destruction by fire of trees shrubs and grasses.
b) Separate payment will not be made for the provision of fire prevention measures.
87. Sanitation
87.1 The contractor shall implement the sanitary and watch and ward rules and regulations for all forces
employed under this contract and if the Contractor fails to enforce these rules, the Engineer-in-
Charge may enforce them at the expenses of the Contractor.
88. Training of personnel.

88.1 The contractor, shall, if and as directed by the Engineer-in-Charge provide free of any charge
adequate facilities, for vocational training of Government Officers, students, Engineers, supervisors,
foremen, skilled workmen etc. not exceeding six in number at any one time on the contractor’s
work. Their salaries, allowances etc. will be borne by the Government and the training schemes will
be drawn up by the Engineer-in-Charge in consultation with the contractor
89. Ecological balance

a) The contractor shall maintain ecological balance by preventing de-forestation, water pollution and
defacing of natural landscape. The contractor shall so conduct his construction operation as to
prevent any unnecessary destruction, scarring, or defacing of the natural surroundings in the vicinity
of the work. In respect of the ecological balance, Contractor shall observe the following instructions.
i) Where unnecessary destruction, scarring, damage or defacing may occur, as result of the
operation, the same shall be repaired replanted or otherwise corrected at the contractor’s
expense. The contractor shall adopt precautions when using explosives, which will prevent
scattering of rocks or other debris outside the work area. All work area including borrow areas
shall be smoothened and graded in a manner to conform to the natural appearances of the
landscape as directed by the Engineer-in-Charge.
ii) All trees and shrubbery which are not specifically required to be cleared or removed for
construction purposes shall be preserved and shall be protected from any damage that may be
caused by the contractor’s construction operation and equipment. The removal of trees and
shrubs will be permitted only after prior approval by the Engineer-in-Charge. Special care shall
be exercised where trees or shrubs are exposed to injuries by construction equipment, blasting,
excavating, dumping, chemical damage or other operation and the contractor shall adequately
protect such trees by use of protective barriers or other methods approval by the Engineer-in-
Charge. Trees shall not be used for anchorages. The contractor shall be responsible for injuries
to trees and shrubs caused by his operations. The term “injury” shall include, without limitation
bruising, scarring, tearing and breaking of roots, trunks or branches. All injured trees and shrubs
be restored as nearly as practicable without delay to their original condition at the contractor’s
expense.
iii) The contractor’s construction activities shall be performed by methods that will present entrance
or accidental spillage of solid matter contaminants, debris and other objectionable pollutants and
wastage into river. Such pollutant and waste include earth and earth products, garbage, cement
concrete, sewage effluent, industrial wastes, radio-active substances, mercury, oil and other
petroleum products, aggregate processing, mineral salts and thermal pollution. Pollutants and
wastes shall be disposed off in a manner and at sites approved by the Engineer-in-Charge.
iv) In conduct of construction activities and operation of equipments the contractor shall utilise such
practicable methods and devices as are reasonably available to control, prevent and otherwise
minimise the air pollution. The excessive omission of dust in to the atmosphere will not be
permitted during the manufacture, handling and storage of concrete aggregates and the
contractor shall use such methods and equipment as a necessary for collection and disposal or
prevention of dust during these operations. The contractor’s methods of storing and handling
cement shall also include means of eliminating atmospheric discharges of dust, equipment and
vehicles that give objectionable omission of exhaust gases shall not be operated. Burning of
materials resulting from clearing of trees, bushes, combustible construction materials and
rubbish may be permitted only when atmospheric conditions for burning are considered
favourable.
b) Separate payment will not be made for complying with the provisions of this clause and all cost shall
be deemed to have been included in the unit rates and prices included in the contract if any provision
is not complied with within a reasonable time even after issue of a notice in this respect, the
necessary operations would be carried out by the Engineer-in-Charge at the cost of the Contractor,
Orders of the Engineer-in-Charge in this respect would be final and binding on the contractor.
90. Preservation of existing vegetation

a) The contractor will preserve and protect all existing vegetation such as trees, on or adjacent to the
site which do not unreasonably interfere with the construction as may be determined by the Engineer-
in-Charge. The contractor will be held responsible for all unauthorised cutting or damage of trees,
including damage due to careless operation of equipment, stockpiling of materials or tracking of grass
29

areas by equipment. Care shall be taken by the Contractor in felling trees authorised for removal to
avoid any unnecessary damages to vegetation and tress that are to remain in place and to structures
under construction or in existence and to workmen.
b) All the produce from such cutting of trees by the contractor shall remain the property of Government
and shall be properly stacked at site, approved by the Engineer-in-Charge. No payment whatsoever
shall be made for such cutting and its stacking by the Contractor. If any produce from such cutting is
not handed over to the Government by the contractor, he shall be charged for the same at the rates to
be decided by the Engineer-in-Charge. The recovery of this amount shall be made in full from the
intermediate bill that follows.
c) The contractor shall also make arrangements of fuel deposits for supply of required fuel for the
labourer to be employed for cooking purpose at his own cost in order to prevent destruction of
vegetation growth in the surrounding area of the work site.
91. Possession prior to completion

91.1 The Engineer-in-charge shall have the right to take possession of or use any completed part of
work or works or any part thereof under construction either temporarily or permanently. Such
possession or use shall not be deemed as an acceptance of any work either completed or not
completed in accordance with the contract with in the interest of Clause 28 of APSS except where
expressly otherwise specified by the Engineer-in-charge.
92. Payment upon termination

92.1 If the contract is terminated because of a fundamental breach of contract by the contractor, the
Engineer-in-Charge shall issue a certificate for the value of the work done less advance payment
received upon the date of the issue of the certificate and less the percentage to apply to the work
not completed as indicated in the contract data. Additional liquidated damages shall not apply. If
the total amount due to the Department exceeds any payment due to the contractor the difference
shall be a debt payable to the Department. In case of default for payment within 28 days from the
date of issue of notice to the above effect, the contractor shall be liable to pay interest at 12% per
annum for the period of delay.
93. Access to the contractor’s books.

93.1 Whenever it is considered necessary by the Engineer-in-Charge to ascertain the actual cost of
execution of any particular extra item of work or supply of the plant or material on which advance is
to be made or of extra items or claims, he shall direct the contractor to produce the relevant
documents such as payrolls, records of personnel, invoices of materials and any or all data relevant
to the item or necessary to determine its cost etc. and the contractor shall when so required furnish
all information pertaining to the aforesaid items in the mode and manner that may be specified by
the Engineer-in-Charge.
94. Drawing to be kept at site

94.1 One copy of the drawings furnished to the contractor shall be kept by the contractor on the site and
the same shall at all reasonable time be available for inspection and use by the Engineer-in-Charge
and the Engineer-in-Charge’s representative and by any other persons authorised by the Engineer-
in-Charge in writing.
95. B.I.S. [I.S.I.] books and APSS to be kept at site

95.1 A complete set of Indian Standard specification referred to in “Technical Specifications” and
A.P.S.S. shall be kept at site for reference
96. Site Order Book

96.1 An order book shall be kept at the site of the work. As far as possible, all orders regarding the work
are to be entered in this book. All entries shall be signed and dated by the Department Officer in
direct charge of the work and by the contractor or by his representative. In important cases, the
Executive Engineer or the Executive Engineer will countersign the entries, which have been made.
The order book shall not be removed from the work, except with the written permission of the
Executive Engineer.
97. Variations by way of modification, omissions or additions

97.1 For all modifications, omissions from or additions to the drawings and specifications, the Executive
Engineer will issue revised plans, or written instructions, or both and no modification, omission or
addition shall be made unless so authorized and directed by the Executive Engineer in writing
The Executive Engineer shall have the privilege of ordering modifications, omission or additions at
any time before the completion of the work and such orders shall not operate to annual those
portions of the specifications with which said changes do not conflict.
97.2 Engineer-in-Charge’s Decision:
It shall be accepted as in separable part of the contract that in matters regarding materials,
workmanship, removal of improper work, interpretation of the contract drawings and contract
specification, mode of the procedure and the carrying out o the work, the decision of the Engineer-
in-Charge, which shall be given in writing, shall be binding on the contractor
98. Care and diversion of river/stream

98.1 The contractor shall submit details regarding the diversion and care of river or stream during
30

construction of the work along with a separate print-out of the time table showing earliest and latest
start and finish dates of various activities. He should submit a detailed layout plan with drawings for
the diversion and care of river during construction of work. The above arrangements shall be at
contractor’s cost.
99. Income tax
a) During the currency of the contract deduction of income tax at 2.00% + Surcharge as in force shall be
made from the gross value of each bill of the contract, the contract value of which is in excess of
Rs.20, 000/- for deduction of tax at rates lower than 2.00% procedure stipulated under section 194-
C(4) of Income Tax Act, 1961 shall be followed.
b) Income Tax clearance certificate should be furnished before the payment of final bill. Otherwise final
payment will be with held.
c) to such deductions thereof as may be imposed on him by such laws and regulations. The contractor’s
staff, personnel and labour will be liable to pay personnel income taxes in respect of their salaries and
wages as are chargeable under the laws and regulations for the time being in force, and the
contractor shall perform such duties in regard.
100. Seigniorage charges

100. As the quoted rates of the contractors are inclusive of Seigniorage charges, the department shall
1 recover the Seigniorage charges from the bills of the contractors for the quantities worked out on
the basis of work done and measured as per the theoretical requirements of materials at the rates
noted below. Any escalation in these charges beyond the provision of Agreement will be borne by
the Dept debiting such escalated amount to the works estimate (G.O.Ms.No.11, Industries &
Commerce(M.II) Dept Dt.11.02.2020
Sl Name of the minor Mineral Rate of Seigniorage fee [whichever is higher]

1 Building/ Rough stone, Boulders, Rs. 90/ Cum Rs. 60.00/MT
Road Metal & Ballast
2 Dimensional stone used for Kerbs -- Rs. 135/MT
& Cubes/ Lime shell
3 Muram, Gravel, Ordinary Earth Rs. 45/Cum Rs.
30.00/MT
4 Ordinary sand for civil construction Rs. 100.00/Cum Rs. 66.00/MT
5 Sand manufactured from Boulders Rs. 90.00/Cum Rs. 60.00/MT
useful for civil construction
5 Ordinary clay, silt & Brick earth Rs. 8000.00 per kiln per
used in manufacture of Bricks/ annum
Mangalore tiles for Bricks & Tiles
6 a Lime stone slab - White Rs. 10.00/ Sqm
b Lime stone slab - Colour Rs. 10.00/ Sqm
c Lime stone slab - Black Rs. 6.00/Sqm
100. The contractor should procure metal from quarries permitted by the Mines and Geology
2 Department.
100. The contractor will no longer be required to produce clearance certificate from Mines Department
3 and Seigniorage charges will be deducted by the concerned works department from the bills of the
contractor for the materials used on the work only.
100. As and when the recovery is affected in the bills, the Seigniorage charges will be remitted to the
4 Government.
101. GST.
1. The Contractor, shall comply to the provisions of GST and related charging mechanism
procedures of GST Act.
2. The Contractor has to mention the GST number of TTD in the tax invoice to be issued to
TTD. After, that the same has to be uploaded properly in the monthly / Quarterly returns to
be filed by the Contractor, . If the said amount is not recorded in the GST 2AE TTD shall
recover, the amounts from the Contractor, from time to time.
3. The rates included in BOQ (Schedule-A) are exclusive of GST.
4. The percentage quoted by the contractor, is exclusive of Goods and Service Tax (GST)
but inclusive of all other, taxes on all materials that the contractor, will have to purchase
for performance of this contract.
5. The contractor must have an active /valid registration number, with the GST authorities
within the State of Andhra Pradesh and shall provide copy of registration to TTD and the
applicable GST shall be paid by the contractor, to the department concerned. If in case not
already registered shall under, take by affidavit to cause registered before Price bid
finalization and letter of acceptance for entering of contract agreement and for, any such
default not only forfeiture of EMD but also be made liable for, other, civil and penal
consequences.
6. The contractor will submit regular, Invoice / Bill fulfilling all conditions of GST amended
from time to time clearly indicating GST registration number, E GST classification rate and
amount of GST and shall produce proof of deposit of GST in respect of preceding bills
received from TTD to the TTD so as to claim the GST amount of the current bill from TTD.
The contractor shall produce documental evidence that GST amount in respect of the
preceding bills is remitted to the Government and reflected in GST portal.
7. Estimate is prepared based on SOR rates/ quotation rates for mater ials , labour
31

charges , machinery hire charges etc., which are basic prices only (excluding GST). In
case of open tenders where the bidders have to quote individual item rates by them the
Bidders / Tenderers shall quote rates File No.6193/D16/CE/MC/2017 excluding GST only
but including all other taxes.
8. The GST liability is as per the rates of tax applicable (if the contract is not exempted from
GST concerned ) as per of the G.O.Ms.No.58 Finance(WR.I), Dept. dt.08-05-2018 and
other relevant GOs/ Circulars/ Clarifications / amendments etc., being issued from time to
time by the Government of Andhra Pradesh/ GOI. The contractors are requested to
ascertain themselves regarding the applicability of GST and the prevailing rates thereof
while tendering and more so while making the payment of GST to the department. In this
regard, TTD will not undertake any responsibility whatsoever.
9. The service provider / contractor is liable to pay GST which can be deducted at source
under Sec.51-GST Act 2017 on every respective bill payment made by client which
includes all components as per, Sec.15(2) -GST Act 2017.
10. It is the responsibility of the contractor, to pay the applicable GST in time and TTD will not
be responsible in the regard. Any delay in payment of GST by the tenderer for whatsoever
reasons , the responsibility lies on the tenderer and any penalties interest levied in this
regard shall be borne by the tenderer only and such penalties interest will not be paid by
TTD. Even if the contractor pays any extra amount towards GST than the applicable GST,
the payment from TTD will be limited to the applicable GST only. There shall not be any
excess payments to the agency on account of GST and Para (8) of G.O.Ms No. 58
Finance (WR.I)Dept. dt.08-05-2018 specifies that the tax liability under, GST shall be
taken into consideration at the time of invoicing and payment there on as per the terms
and conditions of the agreement between the contractor and TTD. Department shall
ensure that there shall not be any excess payments to the contractor
11. The contractor shall pay the applicable GST and shall satisfy TTD w.r.t GST claims.
12. All the rules as per, GST ACT2017 and its amendments and all Notifications / Government
Orders (GOs) issued from time to time by the Govt. of India (GOI) and Govt. of Andhra
Pradesh with regard to GST are applicable.
13. Revenue Department , Govt. of Andhra Pradesh has issued a notification on tax deduction
at source of section 51 of GST Act and the guidelines for deduction and deposits of TDS
w.e.f 01-10-2018 vide GO MS No.482 Revenue (Commercial Taxes-II) Dept. date 24-09-
2018. As per, the present guidelines GST at 2% (CGST at 1% and SGST at 1%) for
intrastate or, 2% at IGST for, inter, state transactions will be deducted on the taxable
amount payable and necessary TDS certificate will be issued. Any amendments in this
regard issued from time to time will apply.
14. As per clause 60 of APSSE the contractor, is bound to produce as required by the
employer, all invoices receipts, bills, accounts, vouchers , licenses, permissions etc.
compliance of labour Laws applicable if any safety and standard certificates applicable if
any and produce all the above and also any exemption from GST for, GST/CGST/IGST
availed by and or available to him for, GST in so far, as the works contract concerned with
TAN & respective Registration particulars, seigniorage, NAC, Labour Cess etc. to even
any component or any part of the contract works in so far, as the works contract
concerned.
15. The deposits (EMD /FSD) of the work will be released only when the contractor produces
the documental evidence that GST in respect of final bill received is remitted to the
Government and reflected in GST portal.
16. During course of contract , if the contractor claims any exemption towards GST the same
must be intimated to the employer and to the extent GST (Works Contract) will not be paid
separately.
17. The TTD will pay GST (Works Contract) at the applicable rates from time to time and as
per the provisions of the agreement. The bidders are advised to quote their most
competitive rates duly considering the input tax credit due to payment of GST on
materials, machinery, services etc. for due fulfillment of the contract.
Note:- The above conditions are applicable, where tenders are invited to quote excluding GST. In
the case of tender invited / works awarded with inclusive of GST, the above conditions shall be
suitably modified and adopted.
102. BOCW welfare CESS

102. The BOCW cess will be recovered @ 1.00% of the Gross value of work done to Government of AP
1 as per the extant rules and no reimbursement will be made
103. Supply of construction materials

i) The contractor has to make his own arrangements for procurements, supply and use of construction
materials.
ii) All materials so procured should confirm to the relevant specifications indicated in the bidding
documents.
iii) The contractor shall follow all regulations of the Department/Government of India in respect of
import licenses etc., of the procurement of the materials is through imports and he shall be
responsible for the payment of applicable duties and taxes, port clearances, inland transportation
etc.
Iv) The contractor shall make his own arrangements for adequate storage of the materials.
10 The tenderer should work out his percentage without reference being made to the Public Works
4 Department current schedule of rates or to the estimate rates.
32

10 Once the contractor buys the tender schedules, he will not be permitted to return the tender
5 schedules. He has to compulsorily submit his tender duly fulfilling all the tender conditions after
buying the tender schedules. If a contractor does not tender for the work, suitable action will be
initiated.
10 The TTD reserves the right to engage the services of the consultants during the course of the work,
6 for Engineering or Architectural services and the contractor is bound to carry out such instructions as
may be given by consultants from time to time.
10 Preliminary specifications of APSS shall apply to all agreements entered by the contractor with an
7 inseparable condition of the contract. The tenderer is expected to examine closely the relevant
specifications of the APSS and the special specifications of ISS before submitting the unit tender
rates.
10 All the items of work including materials and workmanship should be executed as per relevant
8 A.P.D.S.S. and I.S.I. code. If there are any variation between the above two specifications, the
decision of the Executive Engineer is final and binding on the contract.
10 Scaffolding and gangways will have to be arranged by the contractor at his own whenever they are
9 considered desirable or necessary by the Engineer-in-Charge of the work to facilitate the work.
11 PATENT RIGHT: In the event of any claim or demand being made or action being brought against
0 the TTD for infringement of letter of patent, registration for infringement of design or trade mark in
respect of any machines, plant, work materials or things or method of using or working of such
machine, plant work materials or things belonging to the contractor shall indemnify the owner against
all costs and expenses arising from or incurred by reason of any such claim provided that the owner
shall notify the contractor immediately any claim is made and that the contractor shall be at liberty, if
he so desires with the assistance of the owner if required but at the contractor’s expenses, to
conduct all negotiations for the settlement of same or any litigation that may arise there from and
provided that no such machine, plant, works materials or things shall be used by the owner for any
purpose or any manner other than that for which they have been supplied by the contractor and
specified under his contract.
11 Assistance in procurement of properties, permits, licenses or other facilities, etc.,

1
11 The Engineer in charge of work on request by the contractor will if in his opinion the request is
2 reasonable and is in the interest of the work and its progress assists the contractor in procurement of
necessary licenses for obtaining necessary plant machinery or materials not available locally.
11 The TTD will also assist the contractor in securing priorities for deliveries transport etc., where such
3 are needed. The TTD will not however be responsible for the non-availability of any of the above
facilities or delay in this behalf and for claims either in cost or time on account of such failures or
delays and the contractor is not entitled for any claim against the owner.
11 In case of contradiction between the clauses included in this specification and the clauses of PS to
4 APSS, the former will prevail over the latter and is binding on the tenderer.
BILL OF QUANTITIES
1 The Bill of Quantities shall be read in conjunction with the instructions to tenderers, General and
Special conditions of Contract.
2 The quantities given in the Bill of Quantities are estimated and provisional and are given to provide
common basis for tendering. The quantities here given are those upon which the lump sum tender
cost of the work is based but they are subject to alterations, omissions, deductions or additions as
provided for in the conditions of this contract and do not necessarily show the actual quantities of
work to be done. The basis of payment will be actual quantities of work ordered and carried out as
measured by the Contractor and verified by the Engineer and valued at the estimate rate plus or
minus tender percentage quoted in the Bill of Quantities where applicable, and otherwise at such
rates and prices as the Engineer-in-Charge may fix within the terms of Contract.
3 The estimate rates in the Bill of Quantities shall, except in so-far as it is otherwise provided under the
Contract include cost of all constructional material, labour, machinery, transportation, erection,
maintenance, profit, taxes and duties together with all general risks, liabilities and obligations set out
or implied in the Contract
4 The plans enclosed with the tender are liable to be altered during execution of work as per necessity
of site conditions. The Tender percentage quoted by the tenderer shall hold good for execution of
work even with altered plans.
5 The whole cost of complying with the provisions of the Contract shall be included in the estimated
rates for items provided in the Bill of Quantities and where no items are provided in the Bill of
Quantities, their cost shall be deemed to be distributed among the estimate rates entered for the
related items of work.
6 General directions and descriptions of work and materials are not necessarily repeated nor
summarised in the Bill of Quantities. References to the relevant sections of the Contract
33

documentation shall be made before entering estimate rate against each item in the Bill of Quantities.
7 The method of measurements of completed work for payment shall be in accordance with the
relevant B.I.S. Codes & A. P. S. Specifications.
8 All items of work are to be executed as per the drawings / specifications supplied with the contract
documents. If there is any contradiction between the drawings and the text of the specifications, the
later shall prevail.
9 The Tenderer should inspect and select the quarries of his choice before he quotes the tender
percentage in the Schedule of Bill of Quantities and satisfy himself about the availability of required
quantum of materials.
10 Diversion drains should be excavated before completion of the embankments and the useful soils
should be used in the nearby embankments.
11 The actual mix proportion by weight to be adopted during execution will be got designed in the
laboratories to suit the grade of concrete and mortar to be used. It will be the responsibility of the
contractor to manufacture concrete and mortar of required strength.
12 The quantum of measurement for all items of earthwork involving conveyance manually or by
machinery shall be as assessed by level measurement. The measurements for the embankment will
be for the consolidated banks only.
13 Wherever bailing out of water is involved either for excavation or for foundations or for constructions,
the percentage quoted shall take into account the dewatering charges necessary. No separate
payment will be made for dewatering.
14 Wherever embankment work is involved, useful soils approved by the Engineer-in-Charge from the
cutting reaches and diversion drains shall be taken and used for forming nearby embankments soils
used for constructions will be at free of cost.
15 The quoted tender percentage shall also include the work of any kind necessary for the due and
satisfactory construction, completion and maintenance of the works according to the drawings and
these specifications and further drawings and orders that may be issued by the Engineer-in-Charge
from time to time. The quoted tender percentage shall include compliance by the Contractor with all
the general conditions of contract, whether specifically mentioned or not in the various clauses of
these specifications, all materials, machinery, plant, equipment, tools, fuel, water, strutting, timbering,
transport, offices, stores, workshop staff, labour and the provision of proper and sufficient protective
works, diversions, temporary fencing and lighting. It shall also include safety of workers, first aid
equipments suitable accommodation for the staff and workmen, with adequate sanitary
arrangements, the effecting and maintenance of all insurances, the payment of all wages, salaries,
fees, royalties / Taxes, duties or other charges arising out of the execution of works and the regular
clearance of rubbish, reinstatement and clearing-up of the site as may be required on completion of
works safety of the public and protection of the works and adjoining land. The work of Building in
quality control / assurance shall be deemed to be covered in the quoted percentage.
16 The Contractor shall ensure that, the quoted tender percentage shall cover all stages of work such as
setting out, selection of materials, selection of construction methods, selection of equipment and
plant, deployment of personnel and supervisory staff, quality control testing etc. The work quality
assurance shall be deemed to be covered in the tender percentage.
17 a The special attention of the tenderer is drawn to the conditions in the tender notices wherein
reference has been made to the Andhra Pradesh Standard Specifications [APSS] and the
Standard preliminary specifications containing therein. These preliminary specifications shall
apply to the agreement to be entered into between the contractor and the Government of Andhra
Pradesh and shall form an in-separable condition of the contract along with the estimate. All these
documents taken together shall be deemed to form one contract and shall be complimentary to
another.
b The tenderer shall examine, closely the A.P.S.S. / MORTH and also the standard preliminary
specifications contained therein and sign the Executive Engineer’s office copy of the APSS /
MORTH and its addenda volume in token of such study before submitting his overall tender
percentage which shall be for finished work in-situ. He shall also carefully study the drawings and
additional specifications and all the documents, which form part of the agreement to be entered
into by the successful tenderer. The APSS / MORTH and other documents connected with
contract such as estimate plans, specifications, can be seen on all working days in the office of the
Executive Engineer –X, T.T.Ds, Visakhapatnam.
18 The tenderer attention is directed to requirements for materials under the clause ‘materials and
workmanship’ in the preliminary specifications of APSS. Materials conforming to the Bureau of Indian
Standards specifications, APSS etc., shall be used on the work and the tenderer shall quote his
overall tender percentage accordingly.
19 The tenderer has to do his own testing of materials and satisfy himself that they conform to the
specifications of respective I.S.I. Codes before tendering.
20 The contractor shall himself procure the required construction materials of approved quality including
the earth for formation of embankment and water from quarries / sources of his choice. All such
quarries / sources of materials required for the work shall be got approved by the Engineer-in-Charge
in writing well before their use of the work.
21 The contractor shall himself procure the steel, cement, Bitumen, Blasting materials, sand, metal,
soils, etc., and such other materials required for the work well in advance. The contractor has to bear
the cost of materials for conveyance. The department will not take any responsibility for fluctuations
in market in cost of the materials, transportation and for loss of materials etc.
22 Inspection of site and quarries by the tenderer: Every tenderer is expected before quoting his overall
tender percentage, to inspect the site of proposed work. He should also inspect the quarries and
satisfy himself about the quality, and availability of materials. The best class of materials to be
34

obtained from quarries, or other sources shall be used on the work. In every case the materials must
comply with the relevant standard specifications. Samples of materials as called for in the standard
specifications or in this tender notice, or as required by the Executive Engineer, in any case, shall be
submitted for the Executive Engineer’s approval before the supply to site of work is begun.
23 The tenderer’s particular attention is drawn to the sections and clauses in the A.P. standard
specification dealing with: 1] Test, inspection and rejection of defective materials and work. 2]
Carriage 3] Construction plant 4] Water & lighting 5] Cleaning up during the progress and for
delivery. 6] Delays 8] Payment particulars.
The contractor should closely peruse all the specification clauses, which govern the overall tender
percentage he is tendering.
24 The period of contract in terms of GO Ms.No.8, T.R&B Dept., dt: 8.1.2003 is twenty four months for
capital works and twelve months for maintenance works.
25 The estimate rates for items shown in the Schedule “A” include all construction materials. No
escalation in rates will be paid unless specified in the tender document. The tenderer has to quote an
overall tender percentage considering all the aspects of the tender to complete the finished item of
work as per the APSS / MORTH / B.I.S. specifications, the special specifications appended, Drawings
etc.
26 If there is any contradiction between APSS / MORTH and B.I.S. specifications, listed and detailed
technical specifications, the latter shall prevail.
27 In case of a job for which specifications are not available with the Schedule or in APSS / MORTH or
B.I.S. code and are required to be prescribed, such work shall be carried out in accordance with the
written instructions of the Engineer-in-charge.
28 The contractor should use the excavated useful soils and stone for construction purpose. Soils used
for construction either for homogeneous section in hearting or in casing zone based on the suitability
will be at free of cost and the cost of stone used for construction purpose will be recovered from the
contractors bill.
The contractor should quote his tender percentage keeping in view of the above aspects.
29 Additions and alternations by the Tenderer in the Schedule of quantities will disqualify the tender.
30 In the case of discrepancies between the written description of the item in the Schedule “A” and the
detailed description in the specification of the same item, the latter shall be adopted.
31 The Unit rates noted below are those governing payment of extras or deductions for omissions
according to the conditions or the contract as set-forth in the preliminary specifications of the A.P.
standard specifications and other conditions of specification of this contract.
32 It is to be expressly understood that the measured work is to be taken according to the actual
quantities when in place and finished according to the drawings or as may be ordered from time to
time by the Executive Engineer and the cost calculated by measurement or weight at their respective
rates without any additional charge for any necessary or contingent works connected works
connected herewith. The Percentage Excess or less on ECV quoted are for works in situ and
complete in every respect.
33 For all items of work in excess of the quantities indicated the rates payable for such excess quantities
will be tendered rates i.e., estimate rates plus or minus tender percentage.
34 For all items of work, intermediate payment will be made provisionally as per relevant clause. Full-
accepted agreement rates will be paid only after all the items of works are completed.
35 The contractor is bound to execute all supplemental works that are found essential incidental and
inevitable during execution of main work.
36 The payment of rates for supplement items of work will be regulated as under.
1 Supplemental items directly deductible from similar items in the original agreement.
The rates shall be derived by adding to or subtracting from the agreement rate of such similar item
the cost of the difference in the quantity of materials labour between the new items and similar
items in the agreement worked out with reference to the schedule of rates adopted in the
sanctioned estimate with which the tenders are compared.
2 a) Similar items but the rates of which cannot be directly deducted from the original agreement.
b) Purely new items which do not correspond to any item in the agreement
3 The rate of all such items shall be estimated rates plus or minus overall tender percentage.
37 ENTRUSTMENT OF ADDITIONAL ITEMS
a Where ever additional items not contingent on the main work and outside the scope of original
agreement are to be entrusted to the original contractor dispensing with tenders and if the value of
such items exceeds the limits up.
b to which the officer is empowered to entrust works initially to contractor without calling for tenders
approval of next higher authority shall be obtained. Entrustment of all such items on nomination
shall be rates not exceeding the estimate rates.
c Entrustment of supplement items contingent on the main work will be authorized by the officers up
to the monetary limits up to which they themselves are competent to accept items in the original
agreement so long as the total amounts up to which they are competent to accept in an original
agreement rates for such items shall be worked in accordance with the procedure prescribed in
GO Ms.No.1493 PWD, dated:25.10.1971 and as amended in Govt. Memo number 544 cod 72-22
dt:6.7.1973.
d Entrustment of either the additional supplemental items shall be further subject to the provisions
under para 176(b) of APWD Code Viz., the items shall not be ordered by an officer on his own
responsibility if the revised estimate or deviation statement providing for the same requires the
sanction of higher authority.
Note: It may be noted that the term estimate rate used above means the rate in the sanctioned estimate
with which the tender’s compared or if no such rate is available in the estimate the rate derived will
be with reference to the schedule of rates adopted in the sanctioned estimate with which tenders
are compared.
35

SCHEDULE – A
SCHEDULE OF RATES AND APPROXIMATE QUATITIES
The quantities here given are those up to which the lumpsum tender cost of
the work is based, but they are subject to alterations, omissions, deductions or
additions as provided for in the conditions of this contract and not so necessarily
show the actual quantities of work to be done. The Unit rates noted below are
those governing, payment for extras of deductions or omissions according to the
conditions of the contract as set forth in the preliminary specifications of the A.P.
Detailed Standard Specifications and other conditions Specifications of this
contract.
It is to be expressly understood that the measured work is to be taken net

(not withstanding any custom or practice to the contrary) according to the actual
quantities when in place and finished according to the drawings or as may be
ordered from time to time by the Chief Engineer / Superintending Engineer /
Executive Engineer concerned and the cost calculated by measurement or weight,
at the respective prices, without any additional charges for any necessary or
contingent works connected therewith. The rates quoted are for works is Site and
complete in every respect.
36

37

NIT No. 14/EE-X/TTD/VZG/2024-25

Name of the Work : Painting to S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli District for the year 2024-25.
Estimat APSS / Rate
Item short UOM (up
e Work type eg. Earth work Morth .CI (INR) (up Amount (INR
S.N Item Detailed Specification Description to 50
Quantity ,electrical works .etc.( up to 200 .Number (up TO TWO ) (up to 2
o Description (up to 100 Character
(only Characters ) to 200 Decimals Decimals)
Characters ) s)
figure) Characters ) )
1 2145.00 Painting single coat with Matt finish Painting single coat with Matt finish Painting single coat NA 36.98 Sqm 79322.10
ready mixed paint of approved make and ready mixed paint of approved make with Matt finish ready
colour including brushes to have an even and colour including brushes to have mixed paint of
shade including cost and conveyance of an even shade including cost and approved make and
all materials as directed during conveyance of all materials as colour including brushe
execution. -do- for old work. directed during execution.
2 3752.00 Painting with acrylic emulsion paint Painting with acrylic emulsion paint Painting with acrylic NA 82.25 Sqm 308602.00
exterior grade with silicon additives exterior grade with silicon additives emulsion paint exterior
having VOC (Volatile Organic Compound having VOC (Volatile Organic grade with silicon
) content less than 50 grams/ liter of Compound ) content less than 50 additives having VOC
single coat of approved brand and shade grams/ liter of single coat of (Volatile Orga
after thoroughly brushing the surface to approved brand and shade after th
remove all dirt and remains of loose
powdered materials, including cost and
conveyance of all materials to work site
and all operational, incidental, labour
charges etc., complete for finished item
of work for external walls. -do- old work
3 0.00 Painting with Synthetic Enamel paint in Painting with Synthetic Enamel paint Painting with Synthetic NA 0.00 0 0.00
all shades Grade - II having VOC in all shades Grade - II having VOC Enamel paint in all
(Volatile Organic Compound ) content (Volatile Organic Compound ) shades Grade - II
less than 50 grams/ liter of approved content less than 50 grams/ liter of having VOC (Volatile
colour and make including brushes to approved colour and make including Organic Compound
have an even shade including cost and brushes to have an even sh
conveyance of all materials as directed
during execution complying with
standard specifications etc., complete.
38

a 158.00 -do- Single coat for Old Iron work -do- Single coat for Old Iron work -do- Single coat for NA 35.32 Sqm 5580.56
Old Iron work
b 409.00 -do- Single coat for Old wood work & -do- Single coat for Old wood work & -do- Single coat for NA 37.77 Sqm 15447.93
Old plastered surface Old plastered surface Old wood work & Old
plastered surface
4 15.00 Polishing two or more coats for old wood Polishing two or more coats for old Polishing two or more NA 146.76 Sqm 2201.40
work with best French Spirit polish of wood work with best French Spirit coats for old wood
approved quality and make including polish of approved quality and make work with best French
brushes to have an even shade and including brushes to have an even Spirit polish of
including linseed oil, boiled, stopping shade and including linseed oil, approved quality and
cloth, cost and conveyance of all boiled, stopping cloth, cos
materials as directed during execution
etc., complete.
Rupees Four Lakhs eleven thousand one hundred fifty three and paisa ninety nine only 4,11,153.99
Submitted:-
A draft tender schedule for the work of “Painting to S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli District for the year 2024-25” is prepared and
submitted for approval.
EE-X (i/c)
39

Painting To S.V.Temple Gopurams, Arches at Upamaka (V), Nakkapalli (M), Anakapalli District For The Year 2024-25

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File No.

NIT NO: 14 /EE-X/ TTD/ VZG / 2024-25

Tenderer Executive Engineer-X

NO DETAILS Page No.

1. NOTICE INVITING TENDER (NIT)

TIRUMALA TIRUPATI DEVASTHANAMS

Tenderer Executive Engineer-X

2. CIRCLE : SE-III, TTD, TIRUPATI

3. NIT NUMBER : 14/EE-X/TTD/VZG/2024-25

4. NAME OF WORK : Painting to S.V.Temple Gopurams, Arches at

9. BID CALL NO. : 1st call

10. TYPE OF QUOTATION : PERCENTAGE

11. TRANSACTION FEE PAYABLE TO : As generated in online

14. EMD/BID SECURITY : Rs. 100/-

15. EMD/BID SECURITY DD PAYABLE TO : Executive Officer, TTD, Tirupati.

16. BID DOCUMENT DOWNLOADING : 18-06-2024 at 5.00 PM

20. PRE QUALIFICATION/TECHNICAL BID : Not applicable

22. OFFICER INVITING BIDS : Chief Engineer, TTDs, Tirupati

23. BID OPENING AUTHORITY Executive Engineer-X,TTD, Visakhapatnam

24 ADDRESS O/o Executive Engineer-X, MVP Colony,

Procedure for bid submission:

Tenderer Executive Engineer-X

1. Bids shall be submitted online on www.eprocurement.gov.in (or)

Tenderer Executive Engineer-X

9. As per the G.O.Ms 174, I&CAD (PW-Reforms) Department dated 01-09-2008 ,

Tenderer Executive Engineer-X

List out Principal Components of the work.

a) ECV put to tender : Rs. 411153.99

b) Period of completion : One (01) month

Details of provisions included in the ECV put to Tender.

2. Firms Eligible to Tender:

3. Firms Ineligible to Tender:

Tenderer Executive Engineer-X

Note: Near relatives include

2. Qualification data of the Tenderers

a) Check slip to accompany the tender (in Annexure-I).

d) availability of Key & critical construction / quality control equipment in Statement - V;

Tenderer Executive Engineer-X

4. One Tender per Tenderer:

6. Contents of Tender document.

7. Clarification on Tender Documents

8. Amendment to Tender Documents

c. To give prospective Tenderers reasonable time to take an addendum into account in

9. Language of the Tender.

10. Bid Offer:

Tenderer Executive Engineer-X

11. Validity of Tenders:

12. Earnest Money Deposit

e. In consideration of the Executive Engineer / Superintending Engineer /Chief Engineer,

Tenderer Executive Engineer-X

b) Copy of contractors registration certificate under appropriate class with Government of

14. Last date / time for Submission of the Tenders.

15. Modification to the Tender.

E. TENDER OPENING AND EVALUATION

16. Tender opening

18. Evaluation and Comparison of Price Bids

19. Process to be Confidential.

d. Tenders will be finalized by the Executive Engineers / Superintending Engineers / Chief

Tenderer Executive Engineer-X