10 Types of Bus WPS Office

10 Types of Business Letter
1. Cover Letter: A cover letter is a document sent with your resume to provide additional information on
your skills and experience. It is typically used when applying for a job.
2. Letter of Recommendation: A letter of recommendation is a document in which the writer assesses

the qualities, characteristics, and capabilities of the person being recommended in terms of that
individual's ability to perform a particular task or function.
3. Thank You Letter: A thank you letter is a letter expressing gratitude to another party for their actions
or services. It is commonly used in business settings to show appreciation.
4. Complaint Letter: A complaint letter is written to express dissatisfaction with a product or service. It is
a formal way of addressing issues and seeking resolution.
5. Resignation Letter: A resignation letter is a formal document that notifies an employer of an

employee's decision to resign from their position. It is a professional way to announce one's departure
from a job.
6. Business Proposal Letter: A business proposal letter is used to outline a proposed partnership or
business opportunity. It typically includes details about the proposed arrangement and benefits for all
parties involved.
7. Sales Letter: A sales letter is a piece of direct mail that is designed to persuade the reader to purchase
a particular product or service. It is commonly used in marketing and sales efforts.
8. Acknowledgment Letter: An acknowledgment letter is sent as a confirmation that a particular task,

request, or payment has been received. It is used to formally acknowledge receipt of something.
9. Invitation Letter: An invitation letter is a formal request to invite someone to an event, meeting, or
function. It outlines the details of the event and extends an invitation to the recipient.
10. Memorandum (Memo): While not technically a letter, a memorandum (memo) is a brief written
message used within an organization for communication purposes. It is a form of internal
communication.
Types of letter formats

1. Full Block Style: In a full block style letter, all the elements of the letter (sender's address, date,
recipient's address, salutation, body, closing, and signature) are aligned to the left margin. It is a
straightforward and formal style commonly used in business correspondence.
2. Modified Block Style: Similar to the full block style, in a modified block style letter, the sender's
address, date, closing, and signature are aligned to the right margin. The rest of the elements are
aligned to the left. This style is also commonly used in business letters.
3. Semi-Block Style: In a semi-block style letter, the sender's address, date, closing, and signature are
aligned to the right margin, but the body of the letter is indented. This style is a variation of the block
format and offers a slightly less formal look.
4. Indented Style: In an indented style letter, each paragraph is indented, including the sender's address,
date, and closing. This format is less common in business letters but is often used in personal letters.
5. Informal Letter Format: Informal letters do not follow a specific pattern of writing and can be written
in various ways. They are more personal in nature and often include a casual tone. Informal letters are
commonly used for personal communication between friends or family members.
Parts of a Letter:
1. Sender's Address: Your address should be at the top of the letter. Include your name, company name
(if applicable), street address, city, state, and zip code.
2. Date: The date should be placed below the sender's address and aligned to the left.
3. Recipient's Address: The recipient's address should be placed below the date. Include the recipient's
name, company name, street address, city, state, and zip code.
4. Salutation: The salutation is the greeting at the beginning of the letter. Use "Dear" followed by the
recipient's title and last name.
5. Body: The body of the letter contains the main message. It should be concise, clear, and to the point.
6. Closing: The closing is a polite way to end the letter. Common closings include "Sincerely," "Regards,"
or "Yours truly."
7. Signature: Leave space for your signature above your typed name. If the letter is printed, you can sign
it by hand.
Proper Spacing:
- Margins: Set 1-inch margins on all sides of the page.
- Spacing: Use single spacing within paragraphs and double spacing between paragraphs.
- Font: Use a professional font such as Arial or Times New Roman in 12-point size.
- Alignment: Align the text to the left and justify the text.
- Indentation: Indent the first line of each paragraph.
Example of Proper Spacing:
[Your Name]
[Your Title]
[Your Company Name]
[Your Street Address]
[City, State, Zip Code]
[Date]
[Recipient's Name]
[Recipient's Title]
[Recipient's Company Name]
[Recipient's Street Address]
[City, State, Zip Code]
Dear [Recipient's Title] [Recipient's Last Name],
[Body of the Letter]
Sincerely,
[Your Name]
[Your Title]
[Signature (if handwritten)]

10 Types of Bus WPS Office

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10 Types of Business Letter

2. Letter of Recommendation: A letter of recommendation is a document in which the writer assesses

5. Resignation Letter: A resignation letter is a formal document that notifies an employer of an

8. Acknowledgment Letter: An acknowledgment letter is sent as a confirmation that a particular task,

Types of letter formats

- Margins: Set 1-inch margins on all sides of the page.

- Indentation: Indent the first line of each paragraph.

Example of Proper Spacing:

[Your Company Name]

[Your Street Address]

[City, State, Zip Code]

[Recipient's Company Name]

[Recipient's Street Address]

[City, State, Zip Code]

Dear [Recipient's Title] [Recipient's Last Name],

[Body of the Letter]

[Signature (if handwritten)]

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