Scribd
Upload
42 views5 pages

MS-P05 Training Procedure

Uploaded by

Muhammad Zafar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
42 views5 pages

MS-P05 Training Procedure

Uploaded by

Muhammad Zafar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 5

TRAINING & COMPETENCY PROCEDURE

Doc.# MS-P05 Date 15-02-2014

Issue/Rev. 1/00 Page ~1~

Training & Competency Procedure

PREPARED BY REVIEWED BY APPROVED BY


Management Representative Executive Manager: General Manager:

Date: Date: Date:

REVISION HISTORY
TRAINING & COMPETENCY PROCEDURE
Doc.# MS-P05 Date 15-02-2014

Issue/Rev. 1/00 Page ~2~

Issue Rev No. Revision Date Details of Modification DCR No.

1.0 Policy
TRAINING & COMPETENCY PROCEDURE
Doc.# MS-P05 Date 15-02-2014

Issue/Rev. 1/00 Page ~3~

 The purpose of this procedure is to establish and maintain a documented procedure to


plan and organize systematic approach for training activities and determine the
effectiveness of the implemented practices.

2.0 SCOPE:
 This procedure applies to all activities related to, training. Wherever applicable,
present and future trainings activities, related to Integrated Management Systems
will be governed by this procedure.
 ISO 9001:2008, Clause 6.2.2, ISO 14001:2004 & OHSAS 18001:2007 Clauses 4.4.1 &
4.4.2 and ADEHSMS RF TG Training & Competency Version 2.0.

3.0 TERMS & DEFINITIONS


3.1 TNA : Training Needs Analysis
3.2 Competence: demonstrated ability to apply knowledge and skills

4.0 RESPONSIBILITIES

4.1 GM
4.1.1 Approves the Annual Training Plan
4.1.2 Approves External Trainings
4.2 MR
4.2.1 Prepares the Annual Training Plan
4.2.2 Evaluates the Training needs
4.2.3 Arranges for trainings
4.2.4 Maintains the training records

5.0 PROCEDURE
5.1 EHS Competency Program
 TEC has a duty under Section 3.2 of AD EHSMS RF – Element 04 – Training and
Competency to develop a program that ensure that all employees are competent to
undertake the task and roles they have been employed for, Ref. MS-P05-F01

5.2 Planning of Training


5.2.1 Assessment of Training Needs
 Training needs are evaluated according to the performance of employees, against
the job competency requirements within a given year. Initially and for new
employees training needs will be assessed as per the competency requirements of
each position.
 MR shall prepare an annual Training Plan Ref. MS-P05-F02 based on the identified
training needs in consultation with managers and process owners.
 The annual training Plan will be submitted to MP for his approval.
 If in house expertise is not available for the identified training requirements, MR
contacts the third party training providers and submits the quotations for GM’s
approval.
TRAINING & COMPETENCY PROCEDURE
Doc.# MS-P05 Date 15-02-2014

Issue/Rev. 1/00 Page ~4~

5.2.2 Organizational Training Needs


 AD EHSMS RF - Element 04 - Section 3(a) requires developing appropriate training
programs for staff and undertakings. The first step is to fully understand what the
training requirements are for the TEC.
 A training needs analysis (TNA) - also known as training and learning needs analysis
to find out where there are gaps in the existing skills and knowledge of employees
shall be evaluated by Training Needs Analysis Form Ref. MS-P05-F03.
 TNA identifies any generic training or awareness that all employees require, such as
emergency management procedures or incident reporting procedures etc.
 These generic awareness requirements form the basis of TEC’s induction program for
all employees when they join the company or as procedures change.
 Training needs analysis is reviewed on a regular basis or as things change within the
TEC.
 The scope of the training needs analysis needs to be defined at the beginning of the
process, however there is a number of area’s that TEC examines to ensure that
Organizational training needs are captured:
a) legal requirements;
b) risk management program;
c) EHS incident history;
d) QHSE performance;
e) specific task and/or role requirements;
f) high risk tasks / areas; and
g) Role specific occupational training / accreditation / registration.

5.3 TRAININGS
 Competency / knowledge based training:
i. Is the passing of information between two parties and includes a test of the
trainee’s pre-existing level of knowledge and understanding about the subject.
 Awareness based training:
ii. is training that does not include a test of understanding, will only deliver a
certificate of attendance without filling in all of the attendee’s knowledge gaps or
clearing up all of the attendee’s misunderstandings.
 Training can be delivered in a variety of ways, however it is important to note that
competency/knowledge based training must include a test of understanding of the
training provided to ensure that they have fully understood the training and have the
ability to put this into practice. Different methods of delivery could include the
following or be mix of the following:
a) demonstrations;
b) classroom based / presentations;
c) toolbox talks;
d) on the job training; and
e) Interactive workshops.
 Training means helping people to learn how to do something, telling people what
they should or should not do, or simply giving them information. Training is not just
about formal classroom courses and where possible should include a practical
demonstration.
TRAINING & COMPETENCY PROCEDURE
Doc.# MS-P05 Date 15-02-2014

Issue/Rev. 1/00 Page ~5~

5.3.1 Evaluation of Training Outcomes


 Evaluation of the effectiveness of training outcomes may be done by the following
means:
i. Certificate of successful completion of training by third party training provider, in
case of external training.
ii. Through written/oral evaluation of understanding of the trainee as per the
training objectives, in case of internal training as per Training Evaluation Sheet
Ref. MS-P05-F04
iii. On job performance

5.4 Training Records


 Training records shall be maintained in personnel files as per the legal requirements
and Control of Document and Records Procedure Ref. TEC-MS-P04.

6.0 FORMS
6.1 Competency Evaluation Matrix MS-P05-F01
6.2 Training Needs Analysis MS-P05-F02
6.3 Employee Training Plan MS-P05-F03
6.4 Training Attendance Sheet MS-P05-F04
6.5 Training Evaluation Sheet MS-P05-F05

7.0 RECORDS
Mode of Minimum
No. Record Title File Location Owner Destruction
Storage Retention
Competency Service
1 Filing Management QHSE MR Shredding
Evaluation Matrix length
Training Needs Service Shredding
2 Filing Management QHSE MR
Analysis length
Employee Training Service Shredding
3 Filing Management QHSE MR
Plan length
Training Attendance Service Shredding
4 Filing Management QHSE MR
Sheet length
Training Evaluation Service Shredding
5 Filing Management QHSE MR
Sheet length
Service Shredding
6 Training Certificates Filing Management QHSE MR
length

You might also like