Client Logo Logo of consultant

[NAME of the project]

Project Closure Format

1) Project/ Client Information: (Provide the following information on the Project and
Client)

Project Name & Loc.:__________________________________________________

Project Number:______________________________________________________

Client/ Owner: ____________________________________________________

Client Address: ______________________________________________________

Client contact: Name - ___________Title - __________Phone - _____________

Is the PMC Contract with Client? Yes No

2) Date Project Completed: The project achieved substantial completion on _________

with snag-list items completion on _____________.

3) Project Scope: (One paragraph on brief scope of the project)

4) Project details: (Narrative description of project events from its conceptualization to

completion, duly emphasizing on the key milestones, Project background, Project
delivery model selection, PMC’s role in Planning, Designing, Procurement,
Construction and Close-out phase)

5) Lessons Learned: (Provide a written report that describes the major problems
encountered, solutions found for those problems, and “Lesson Learned” from the
project)

6) Special Features: (Describe unique features, technologies, and tools employed;

include information on the results obtained – For example, a project may have used
under-floor air distribution system against the normal practice of above-ceiling, it may
have used a type of lighting ballast that saves energy substantially thus reducing the
operating costs, it may have employed unique tools that improved the productivity
and helped completion of project earlier than anticipated, there may have been a
specialized room with unique features not found in normal construction, etc .)

7) Project photographs: (Note any contractual provisions regarding the use of

photographs. In addition, specify if there are any Client imposed restrictions for using
their logo/ name in any PMC material)

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Client Logo Logo of consultant

8) Key Project Personnel: (Provide the following information about the key personnel
on the project)
Name Organization Position Discipline
8.1 Client Representatives
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
8.2 PMC Representatives and its sub-consultants if any
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
8.3 Architects and Consultants
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
8.4 Vendors and key suppliers
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
__________ ____________ ___________ ___________
9) Record of awards, citations, and professional recognition: (List any project
awards, citations, and positive recognition the project received)
10) Project Time Requirements: (Provide the following information for the applicable
phases of the project)
Design Phase Schedule Information
Date Design Phase Began: _____________________
Original Scheduled Date of Completion: _____________________
Actual Date of Completion: _____________________
Comments explaining variation in scheduled and actual completion dates: ________
___________________________________________________________________

___________________________________________________________________
Construction Phase Schedule Information
Date Construction Phase began: _____________________
Original Schedule Date of Completion _____________________
Actual Date of Completion: _____________________
Comments explaining variation in scheduled and actual completion dates: _______
___________________________________________________________________

___________________________________________________________________

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Post Construction Phase Information

Date Post Construction Phase Began: _____________________

Anticipated Completion of Post Construction: _____________________

Actual Completion of Post Construction: _____________________

Major Post Construction Activities: _____________________

11) Project Cost Summary (All packages combined):

Budgeted cost of the Construction Phase: _____________________

Original Contract Amount for the Const. Phase: _____________________

Construction Phase Change Orders: _____________________

Final cost at Closure of the Construction Phase: _____________________

Comments explaining the variation in the budgeted and Closure construction costs:
___________________________________________________________________

___________________________________________________________________

See attached “Cost Tracking sheet Summary” as Annexure –

12) Project Safety statistics:

Total Man-hours worked on the project: _____________________

Total number of Near Misses: _____________________

Total number of Minor injuries: _____________________

Total number of Reportable accidents: _____________________

Total number of lost time Accidents: _____________________

Total number of Man-hours lost on project: _____________________

13) Open/ Unresolved issues: (List any open unresolved issues due to Client inaction/
indecision/ change of decision or due to external factors beyond our control like
developer issues, legal issues, Force majeure, etc.)

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