MASTER LIST OF FORMATS & RECORDS

- QUALITY ASSURANCE
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Customer Complaint Tracking Sheet F/QA/01 0 05.07.19 2 Years

2 8D Report (Customer Complaints/PDI) F/QA/02 0 05.07.19 2 Years

3 In-house Complaint Tracking Sheet F/QA/03 0 05.07.19 1 Year

4 Effectiveness Monitoring Tracking Sheet F/QA/03 A 0 05.07.19 1 Year

5 8D Report (In-house Complaints) F/QA/04 0 05.07.19 1 Year

6 Phenomenon analysis F/QA/05 0 05.07.19 1 Year

7 Past Trouble Data Base F/QA/06 0 05.07.19 2 Years

8 Lesson Learned Data base F/QA/07 0 05.07.19 2 Years

9 Lesson Learned Report F/QA/07 A 0 05.07.19 2 Years

10 Customer Contact details F/QA/08 0 05.07.19 1 Year

11 Monthly Quality Meeting review agenda checklist F/QA/09 0 05.07.19 1 Year

12 Quality Alert F/QA/10 0 05.07.19 1 Year

13 Warranty Monitoring register F/QA/11 0 05.07.19 2 Years

14 Monthly Warranty summery report F/QA/11 A 0 05.07.19 2 Years

15 Warranty Analysis report F/QA/11 B 0 05.07.19 1 Year

16 Customer Complaints monitoring checklist F/QA/12 0 05.07.19 1 Year

17 Customer Visit Plan F/QA/13 0 05.07.19 1 Year

18 Customer line Verification Checklist F/QA/14 0 05.07.19 1 Year

19 PDI Inspection report F/QA/15 0 05.07.19 1 Year

20 Gage R&R F/QA/16 0 05.07.19 1 Year

21 Linearity Study F/QA/17 0 05.07.19 1 Year

22 Attribute Gage R&R F/QA/18 0 05.07.19 1 Year

23 MSA Plan F/QA/19 0 05.07.19 2 Year

24 Calibration Plan F/QA/19A 0 05.07.19 3 Years

25 Calibration History card F/QA/20 0 05.07.19 3 Years

26 Monthly Quality Status F/QA/21 0 05.07.19 1 Year

27 Cost of Poor Quality F/QA/22 0 05.07.19 1 Year

28 Risk Assessment Study F/QA/23 0 05.07.19 1 Year

29 Internal & External Issues F/QA/24 0 05.07.19 1 Year

30 List of Process Change & Activity Matrix F/QA/24 A 0 05.07.19 1 Year

31 Process Analysis -Turtle Diagram F/QA/25 0 05.07.19 1 Year

32 Internal Calibration Certificate F/QA/26 0 05.07.19 3 Years

33 Ramp up activity Plan F/QA/27 0 05.07.19 3 Years

34 Checker re-validation plan ICAN/QA/28 1 23.06.2022 1 Year

35 Fallen part procedure ICAN/QA/29 0 08.12.2022 1 Year

1 Issue / Withdrawal Note F/MR/01 0 05.07.19 3 Years

2 Management Review Checklist F/MR/02 0 05.07.19 2 Years

3 Minutes of the Management Review F/MR/03 0 05.07.19 2 Years

4 Internal Audit Plan F/MR/04 0 05.07.19 2 Years

5 Internal Audit Schedule F/MR/05 0 05.07.19 2 Years

6 Process Audit Schedule F/MR/05A 0 05.07.19 2 Years

7 Product Audit Schedule F/MR/05B 0 05.07.19 2 Years

8 Internal Audit Reports F/MR/06 0 05.07.19 2 Years

9 Internal Audit Non-Conformance Report F/MR/07 0 05.07.19 2 Years

10 Audit summary Reports F/MR/08 0 05.07.19 2 Years

11 Product Audit Plan F/MR/09 0 05.07.19 2 Years

12 Product Audit Reports F/MR/10 0 05.07.19 2 Years

13 Process Audit Plan F/MR/12 0 05.07.19 2 Years

14 Process Audit Report F/MR/13 0 05.07.19 2 Years

15 List of Internal Auditors F/MR/14 0 05.07.19 2 Years

16 Internal Auditor Criteria Check List F/MR/14 A 0 05.07.19 2 Years

17 Overall Objectives F/MR/15 0 05.07.19 2 Years

Page 1 of 15 ML/MR/02
 18 Quality Objectives F/MR/15A 0 05.07.19 2 Years

19 Internal Communication F/MR/16 0 05.07.19 2 Years

Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 2 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- QUALITY CONTROL
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Inspection Report F/QC/01 0 05.07.19 1 Years

2 Continues Inspection Report F/QC/01 A 0 05.07.19 1 Years

3 CMM Inspection Report F/QC/01 B 0 05.07.19 1 Years

4 Groove Width&Depth Inspection Report F/QC/01 C 0 05.07.19 1 Years

5 Checker Inspection Report F/QC/01 D 0 05.07.19 1 Years

6 Final Inspection Report F/QC/02 0 05.07.19 1 Years

7 Final Inspection Standard F/QC/02 A 0 05.07.19 1 Years

8 One Point Lesson F/QC/03 0 05.07.19 1 Years

9 Before/After Improvement Details F/QC/04 0 05.07.19 1 Years

10 First part report/Patrol Inspection report F/QC/05 0 05.07.19 1 Years

11 X-R Chart F/QC/06 0 05.07.19 1 Years

12 P-Chart F/QC/07 0 05.07.19 1 Years

13 X-m R Chart F/QC/08 0 05.07.19 1 Years

14 Daily Check Sheet for Instruments F/QC/09 0 05.07.19 1 Years

15 Type of defects F/QC/10 0 05.07.19 1 Years

16 Comparison report F/QC/11 0 05.07.19 1 Years

17 Training Report F/QC/12 0 05.07.19 1 Years

18 DMM report F/QC/13 0 05.07.19 1 Years

19 CM report F/QC/14 0 05.07.19 1 Years

20 Cut Section report F/QC/15 0 05.07.19 1 Years

21 Insert Torque report F/QC/16 0 05.07.19 1 Years

22 Burst test report F/QC/17 0 05.07.19 1 Years

23 SPC Format F/QC/18 0 05.07.19 1 Years

24 Limit/Master/Ng Sample report F/QC/19 0 05.07.19 1 Years

25 OK&NG Master List F/QC/19A 0 05.07.19 1 Years

26 FMEA Input Documents F/QC/20 0 05.07.19 1 Years

27 FMEA Input Check sheet F/QC/21 0 05.07.19 1 Years

28 Control Plan Input Documents F/QC/22 0 05.07.19 1 Years

29 Control Plan Input Check sheet F/QC/23 0 05.07.19 1 Years

30 FMEA Review plan F/QC/24 0 05.07.19 1 Years

31 Control Plan Review plan F/QC/25 0 05.07.19 1 Years

32 SPC Review Plan F/QC/25A 0 05.07.19 1 Years

33 Concession Note F/QC/26 0 05.07.19 1 Years

34 Work Instruction F/QC/27 0 05.07.19 1 Years

35 Re-validation F/QC/28 0 05.07.19 1 Years

36 Torque test-CMP sensor bolt F/QC/29 0 25.02.2023 1Years

Page 3 of 15 ML/MR/02
 Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 4 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- ENGINEERING
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Part development master schedule (PSO) F/CFT/01 0 05.04.17 3 Years

2 Previous vehicle problem study F/CFT/02 0 05.04.17 3 Years

3 PFD F/CFT/03 0 05.04.17 3 Years

4 Control Plan F/CFT/04 0 05.04.17 3 Years

5 Process FMEA F/CFT/05 0 05.04.17 3 Years

6 Competitors Benchmark VA/VE Report F/CFT/06 0 05.04.17 3 Years

7 Proto mould Development plan F/CFT/07 0 05.04.17 3 Years

8 CFT Organization chart F/CFT/08 0 05.04.17 3 Years

9 Team Feasibility study F/CFT/09 0 05.04.17 3 Years

10 BOM F/CFT/10 0 05.04.17 3 Years

11 Risk analysis study F/CFT/11 0 05.04.17 3 Years

12 Proto part Inspection report F/CFT/12 0 05.04.17 3 Years

13 Summary of Specification F/CFT/13 0 05.04.17 3 Years

14 Quality Goals (targets) F/CFT/14 0 05.04.17 3 Years

15 Production worker Management plan F/CFT/15 0 05.04.17 3 Years

16 CFT Roles & Responsibilities F/CFT/16 0 05.04.17 3 Years

17 Durability Test plan F/CFT/17 0 05.04.17 3 Years

18 SPC Plan F/CFT/18 0 05.04.17 3 Years

19 MSA Plan F/CFT/19 0 05.04.17 3 Years

20 New Machine/ Equipment development plan F/CFT/20 0 05.04.17 3 Years

21 Packaging (pallet) Dev plan F/CFT/21 0 05.04.17 3 Years

22 Mass production Mould Development plan F/CFT/22 0 05.04.17 3 Years

23 Sub parts Development plan F/CFT/23 0 05.04.17 3 Years

24 Supplier Capacity analysis F/CFT/24 0 05.04.17 3 Years

25 Element assy Validation report F/CFT/25 0 05.04.17 3 Years

26 Vendor process audit Evaluation summary F/CFT/26 0 05.04.17 3 Years

27 Engineering change request cum engineering change note F/CFT/27 0 05.04.17 3 Years

28 Progress Monitoring tracking sheet F/CFT/28 0 05.04.17 3 Years

29 Before and After Comparison details F/CFT/29 0 05.04.17 3 Years

30 Part Submission Warrant F/CFT/30 0 05.04.17 3 Years

31 Distribution List F/CFT/31 0 05.04.17 3 Years

32 Timing Plan F/CFT/32 0 05.04.17 3 Years

33 ECN change Management summary sheet F/CFT/33 0 05.04.17 3 Years

34 4M Changes Request form F/CFT/34 0 05.04.17 3 Years

35 Full Volume Production trail run report F/CFT/35 0 05.04.17 3 Years

36 OK Ratio strength through ratio format F/CFT/36 0 05.04.17 3 Years

37 4M Change Management summary sheet F/CFT/37 0 05.04.17 3 Years

38 Master list of Documents F/CFT/38 0 05.04.17 3 Years

39 Master list of Internal drawings F/CFT/39 0 05.04.17 3 Years

40 Master list of Customer drawings F/CFT/40 0 05.04.17 3 Years

41 Master list of Engineering Specifications F/CFT/41 0 05.04.17 3 Years

42 Master list of Material Specifications F/CFT/42 0 05.04.17 3 Years

43 Master list of Obsolete drawings F/CFT/43 0 05.04.17 3 Years

44 Master list of PSO F/CFT/44 0 05.04.17 3 Years

45 Master list of APQP F/CFT/45 0 05.04.17 3 Years

46 Master list of Bill of Material F/CFT/46 0 05.04.17 3 Years

47 Master list of PFD F/CFT/47 0 05.04.17 3 Years

48 Master list of PFMEA F/CFT/48 0 05.04.17 3 Years

49 Master list of Control Plan F/CFT/49 0 05.04.17 3 Years

50 Assembly line Validation report F/CFT/50 0 05.04.17 3 Years

51 Request for Concession /Deviation F/CFT/51 0 05.04.17 3 Years

Page 5 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- ENGINEERING
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

52 Scrap Note F/CFT/52 0 05.04.17 3 Years

53 TGR/TGW Reflection report F/CFT/53 0 05.04.17 3 Years

54 Vibration welding Validation report F/CFT/54 0 05.04.17 3 Years

55 Hot plate Welding Validation report F/CFT/55 0 05.04.17 3 Years

56 Special Product and Process Characteristics Identification F/CFT/56 0 05.04.17 3 Years

57 P1 Process audit & Parts inspection F/CFT/57 0 05.04.17 3 Years

58 P1 Inspection report F/CFT/58 0 05.04.17 3 Years

59 Secure Fool Proof plan F/CFT/59 0 05.04.17 3 Years

60 P1 Reverse assembly Process audit F/CFT/60 0 05.04.17 3 Years

61 Mold transfer Committee meeting F/CFT/61 0 05.04.17 3 Years

62 P2 Parts inspection with full tool condition F/CFT/62 0 05.04.17 3 Years

63 P2-Trial plan F/CFT/63 0 05.04.17 3 Years

64 P2 Reverse assembly process audit F/CFT/64 0 05.04.17 3 Years

65 Overseas sub parts SOP Delivery plan F/CFT/65 0 05.04.17 3 Years

66 Supplier - Full Capa Process audit F/CFT/66 0 05.04.17 3 Years

67 Double Inspection plan F/CFT/67 0 05.04.17 3 Years

68 Offline Repaired CAR problem analysis F/CFT/68 0 05.04.17 3 Years

69 Market (Filed) Claim car problem analysis F/CFT/69 0 05.04.17 3 Years

70 Voice of Customer F/CFT/70 0 05.04.17 3 Years

71 Preliminary Process Flow Diagram F/CFT/71 0 05.04.17 3 Years

72 Product Reliability Study F/CFT/72 0 05.04.17 3 Years

73 Engineering Drawing F/CFT/73 0 05.04.17 3 Years

74 Engineering Specification F/CFT/74 0 05.04.17 3 Years

75 Material Specification F/CFT/75 0 05.04.17 3 Years

76 New Equipment, tooling & facilities requirement F/CFT/76 0 05.04.17 3 Years

77 Special Product and Process characteristics F/CFT/77 0 05.04.17 3 Years

78 New gauges / testing equipment requirements F/CFT/78 0 05.04.17 3 Years

79 Team feasibility commitment F/CFT/79 0 05.04.17 3 Years

80 Packaging standard & specification F/CFT/80 0 05.04.17 3 Years

81 Characteristic Matrix F/CFT/81 0 05.04.17 3 Years

82 Production Validation test F/CFT/82 0 05.04.17 3 Years

83 Project Sign Off F/CFT/83 0 05.04.17 3 Years

Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 6 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- PRODUCTION
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Master of master list F/PRD/01 0 05.04.17 1 Year

2 Master list of document F/PRD/02 0 05.04.17 1 Year

3 Master list of formats F/PRD/03 0 05.04.17 1 Year

4 Setup Work instructions F/PRD/04 0 05.04.17 1 Year

5 Defect matrix F/PRD/05 0 05.04.17 1 Year

6 Standard process parameter F/PRD/06 0 05.04.17 1 Year

7 Process monitoring chart F/PRD/07 0 05.04.17 1 Year

8 Poko yoke work instruction F/PRD/08 0 05.04.17 1 Year

9 Rework instruction F/PRD/09 0 05.04.17 1 Year

10 Adjustment instruction F/PRD/10 0 05.04.17 1 Year

11 Rework matrix F/PRD/11 0 05.04.17 1 Year

12 Daily meeting report F/PRD/12 0 05.04.17 1 Year

13 Poko yoke check list F/PRD/13 0 05.04.17 1 Year

14 Process monitoring chart F/PRD/14 0 05.04.17 1 Year

15 Preheating monitoring chart F/PRD/15 0 05.04.17 1 Year

16 Frequency monitoring chart F/PRD/16 0 05.04.17 1 Year

17 Abnormal register F/PRD/17 0 05.04.17 1 Year

18 Production job card F/PRD/18 0 05.04.17 1 Year

19 Cumulative production report F/PRD/19 0 05.04.17 1 Year

20 Cumulative rejection report F/PRD/20 0 05.04.17 1 Year

21 Rework slip F/PRD/21 0 05.04.17 1 Year

22 Rework register F/PRD/22 0 05.04.17 1 Year

23 Scrab note F/PRD/23 0 05.04.17 1 Year

24 Line rejection report F/PRD/24 0 05.04.17 1 Year

25 Training needs identification F/PRD/25 0 05.04.17 1 Year

26 Flash note F/PRD/26 0 05.04.17 1 Year

27 OJT monitoring sheet F/PRD/27 0 05.04.17 1 Year

28 Operator observation sheet F/PRD/28 0 05.04.17 1 Year

29 Operator observation plan F/PRD/29 0 05.04.17 1 Year

30 Operator skill matrix F/PRD/30 0 05.04.17 1 Year

31 MO Vs FG report F/PRD/31 0 05.04.17 1 Year

32 Effectiveness monitoring sheet F/PRD/32 0 05.04.17 1 Year

33 Refreshment training F/PRD/33 0 05.04.17 1 Year

34 Handling of abnormal instruction F/PRD/34 0 05.04.17 1 Year

35 Daily stock status report F/PRD/35 0 05.04.17 1 Year

36 Trail report F/PRD/36 0 05.04.17 1 Year

37 3C & 5S check sheet F/PRD/37 0 05.04.17 1 Year

38 Process validation report F/PRD/38 0 05.04.17 1 Year

39 Qualified operator list F/PRD/39 0 05.04.17 1 Year

40 Standard mixing chart F/PRD/40 0 05.04.17 1 Year

41 Crushed material F/PRD/41 0 05.04.17 1 Year

42 Work instruction for raw material preheating F/PRD/42 0 05.04.17 1 Year

43 Material requestion slip F/PRD/43 0 05.04.17 1 Year

44 Finished goods receipt note F/PRD/44 0 05.04.17 1 Year

45 Inside goods receipt note F/PRD/45 0 05.04.17 1 Year

46 Process validation plan F/PRD/46 0 05.04.17 1 Year

47 Process validation review check sheet F/PRD/47 0 05.04.17 1 Year

48 Temporary change Management Summary Sheet F/PRD/48 0 05.04.17 1 Year

49 Production .Rule F/PRD/49 0 05.04.17 1 Year

50 Checklist for planned & Un planned shutdown F/PRD/50 0 05.04.17 1 Year

51 Work instruction -Handling of Old EO Parts F/PRD/51 0 02.03.19 1 Year

Page 7 of 15 ML/MR/02
 Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 8 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- TOOL / MOLD / MACHINE / I.T
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 History Cards - Press Tools F / TLR / 01 0 05.07.19 1 Year

2 Preventive Maintenance check list - Press Tools F / TLR / 02 0 05.07.19 1 Year

3 Preventive Maintenance check list - Moulds F / TLR / 03 0 05.07.19 1 Year

4 Subcontracted Tracking follow-up (bought out tooling acceptance plan) F / TLR / 04 0 05.07.19 1 Year

5 Design Changes (E.O) F / TLR / 05 0 05.07.19 1 Year

6 Preventive Maintenance schedule - Press Tools F / TLR / 06 0 05.07.19 1 Year

7 Preventive Maintenance schedule - Moulds F / TLR / 07 0 05.07.19 1 Year

8 History Cards - Plastic Moulds F / TLR / 08 0 05.07.19 1 Year

9 Mould Down time F / TLR / 09 0 05.07.19 1 Year

10 Press Tool Down time F / TLR / 10 0 05.07.19 1 Year

11 Subcontractor Approval data sheet F / TLR / 11 0 05.07.19 1 Year

12 Break down slip (press tool/moulds/jig&fixtures) F / TLR / 12 0 05.07.19 1 Year

13 Preventive Maintenance check list - Nipple forming tools F / TLR / 13 0 05.07.19 1 Year

14 Preventive Maintenance check list - Seaming rollers F / TLR / 14 0 05.07.19 1 Year

15 Preventive Maintenance check list - Pleating rollers F / TLR / 15 0 05.07.19 1 Year

16 Preventive Maintenance check list - Bending fixtures F / TLR / 16 0 05.07.19 1 Year

17 Press tool Color Codification F / TLR / 17 0 05.07.19 1 Year

18 Predictive Maintenance - Tools F / TLR / 18 0 05.07.19 1 Year

19 Predictive Maintenance - Moulds F / TLR / 19 0 05.07.19 1 Year

20 Mould Element details F / TLR / 20 0 05.07.19 1 Year

21 List of Press tools in racks F / TLR / 21 0 05.07.19 1 Year

22 Preventive Maintenance check list - Nipple pressing jig F / TLR / 22 0 05.07.19 1 Year

23 Press tool acceptance criteria F / TLR / 23 0 05.07.19 1 Year

24 Mold acceptance criteria F / TLR / 24 0 05.07.19 1 Year

05.07.19
25 Machine History Card F / MNT / 01 0 05.07.19 1 Year

26 Preventive Maintenance schedule plan F / MNT / 02 0 05.07.19 1 Year

27 Preventive Maintenance actual F / MNT / 03 0 05.07.19 1 Year

29 List of Machines F / MNT / 04 0 05.07.19 1 Year

30 MTTR & MTBF Cumulative data F / MNT / 05 0 05.07.19 1 Year

31 Daily Check list F / MNT / 06 A 0 05.07.19 1 Year

32 POKA YOKE Check list F / MNT / 07 0 05.07.19 1 Year

33 Monthly Breakdown data F / MNT / 08 0 05.07.19 1 Year

34 Machine Commissioning report F / MNT / 09 0 05.07.19 1 Year

35 AMC Machines data F / MNT / 10 0 05.07.19 1 Year

36 5 WHY Analysis Report F / MNT / 11 0 05.07.19 1 Year

05.07.19
37 Breakdown Register F/IT/01 0 05.07.19 1 Year

38 Maintenance Monthly register report (IT) F/IT/02 0 05.07.19 1 Year

39 History card F/IT/03 0 05.07.19 1 Year

40 Spare list F/IT/04 0 05.07.19 1 Year

41 Preventive Maintenance Check List F/IT/05 0 05.07.19 1 Year

42 Preventive Maintenance Plan F/IT/06 0 05.07.19 1 Year

Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 9 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- PURCHASE
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Supplier Registration with Initial Assessment form F / PUR / 01 0 05.04.17 3 Years

2 Purchase Order F / PUR / 02 0 05.04.17 3 Years

3 Enquiry F / PUR / 03 0 05.04.17 3 Years

4 Import Order F / PUR / 04 0 05.04.17 3 Years

5 Work Order F / PUR / 05 0 05.04.17 3 Years

6 Internal Communication F / PUR / 06 0 05.04.17 1 Year

7 Non Certification Action plan F / PUR / 07 0 05.04.17 1 Year

8 Letter of Indent F / PUR / 08 0 05.04.17 1 Year

9 Supplier Selection Procedure F / PUR / 09 0 05.04.17 1 Year

10 Master list of Supplier with System status F / PUR / 10 0 05.04.17 1 Year

11 Delivery Performance / Trend F / PUR / 11 0 05.04.17 1 Year

12 Master list of Formats F / PUR / 12 0 05.04.17 1 Year

13 Master list of Master lists F / PUR / 13 0 05.04.17 1 Year

14 Premium Freight F / PUR / 14 0 05.04.17 1 Year

15 Master list of Out Sourced parts F / PUR / 15 0 05.04.17 1 Year

16 Supplier Overall rating / trend F / PUR / 16 0 05.04.17 1 Year

17 Master list of Approved suppliers with annexure F / PUR / 17 0 05.04.17 1 Year

18 List of Revision records F / PUR / 18 0 05.04.17 1 Year

19 Material Procurement process F / PUR / 19 0 05.04.17 1 Year

20 Incoming Material shelf life items record F / PUR / 20 0 05.04.17 1 Year

21 Daily Stock report F / PUR / 21 0 05.04.17 1 Year

22 Monthly Stock report F / PUR / 22 0 05.04.17 1 Year

Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 10 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- SQA
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Agreement of Inspection ( AOI ) – ( A ) F/SQA/001 0 05.04.17 3 Years

2 Inspection Standard – Form - A F/SQA/002 0 05.04.17 3 Years

3 Inspection Standard – Form - B F/SQA/003 0 05.04.17 3 Years

4 Inspection Standard – Form - C F/SQA/004 0 05.04.17 3 Years

5 Sub vendor list F/SQA/005 0 05.04.17 1 Year

6 Reliability test master schedule F/SQA/006 0 05.04.17 1 Year

7 List of measuring testing equipment F/SQA/007 0 05.04.17 1 Year

8 ISIR F/SQA/008 0 05.04.17 3 Years

9 Inspection report-Form-A F/SQA/009 0 05.04.17 1 Year

10 Inspection report-Form-B F/SQA/010 0 05.04.17 1 Year

11 Material test report F/SQA/011 0 05.04.17 1 Year

12 4 M Change F/SQA/012 0 05.04.17 3 Years

13 PPAP Checklist F/SQA/013 0 05.04.17 3 Years

14 PSW F/SQA/014 0 05.04.17 3 Years

15 Run & Rate F/SQA/015 0 05.04.17 1 Year

16 Hardness test report F/SQA/016 0 05.04.17 1 Year

17 Sealing Part Report F/SQA/017 0 05.04.17 1 Year

18 Cut section report F/SQA/018 0 05.04.17 1 Year

19 Compression test report F/SQA/019 0 05.04.17 1 Year

20 Claim Report F/SQA/020 0 05.04.17 1 Year

21 Scrap note F/SQA/021 0 05.04.17 1 Year

22 E.O.History Test Report F/SQA/022 0 05.04.17 1 Year

23 Receiving Inspection Standard F/SQA/023 0 05.04.17 1 Year

24 Supplier Corrective Action Report F/SQA/024 0 05.04.17 1 Year

25 Vendor Quality Audit Report F/SQA/025 0 05.04.17 1 Year

26 Counter measure tracking sheet F/SQA/026 0 05.04.17 1 Year

27 Change notification form F/SQA/027 0 05.04.17 3 Years

28 Procedure for Incoming Material F/SQA/028 0 05.04.17 1 Year

29 SQ Mark check sheet F/SQA/029 0 05.04.17 1 Year

30 Timing plan F/SQA/030 0 05.04.17 1 Year

31 VDA6.3 check sheet F/SQA/031 0 05.04.17 1 Year

32 Supplier scorecard F/SQA/032 0 05.04.17 1 Year

33 Re validation plan F/SQA/033 0 05.04.17 1 Year

34 Grading system F/SQA/034 0 05.04.17 2 Years

35 Attendance register F/SQA/035 0 05.04.17 1 Year

36 Before/After comparison report F/SQA/036 0 05.04.17 1 Year

37 Incoming inspection report- Barcode F/SQA/037 0 05.04.17 1 Year

38 Supplier countermeasure effectiveness F/SQA/040 0 05.04.17 1 Year

Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 11 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- MARKETING / F.G.STORES
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Daily FG stock Coverage F/FG/01 0 05.04.17 1 Year

2 Daily FG stock taking(PHY) F/FG/02 0 05.04.17 1 Year

3 HMI end stock taking F/FG/03 0 05.04.17 1 Year

4 Vehicle document followup F/FG/04 0 05.04.17 1 Year

5 Vehicle Condition follow-up F/FG/05 0 05.04.17 1 Year

6 Shift Invoice Raising Sheet F/FG/06 0 05.04.17 1 Year

7 HTT packing standard F/FG/07 0 05.04.17 1 Year

8 Container Approval F/FG/08 0 05.04.17 1 Year

9 6 Days HMI plan F/FG/09 0 05.04.17 1 Year

10 Forklift / Scissor lift work instruction F/FG/10 0 05.04.17 1 Year

11 HMI pass schedule F/FG/11 0 05.04.17 1 Year

12 Shift Schedule F/FG/12 0 05.04.17 1 Year

13 Trolley maintenance and cleaning report F/FG/13 0 05.04.17 1 Year

14 Bin cleaning report F/FG/14 0 05.04.17 1 Year

15 Stock statement F/FG/15 0 05.04.17 1 Year

16 FG packing and delivery F/FG/16 0 05.04.17 1 Year

17 Customer Rejection F/FG/17 0 05.04.17 1 Year

18 MES Reconciliation F/FG/18 0 05.04.17 1 Year

19 Dispatch & receiving procedure F/FG/19 0 18.08.2022 1 Year

1 Order Acknowledgement F/MKT/01 0 05.04.17 3 Years

2 Contract Review F/MKT/02 0 05.04.17 3 Years

3 Delivery Performance F/MKT/03 0 05.04.17 3 Years

4 Customer Satisfaction F/MKT/04 0 05.04.17 3 Years

5 Premium Freights F/MKT/05 0 05.04.17 3 Years

6 Master Customer list F/MKT/06 0 05.04.17 3 Years

7 Manufacturing Order F/MKT/07 0 05.04.17 3 Years

Date: 05.04.17 Reviewed:

Page 12 of 15 ML/MR/02
 Rev No: 0 Approved:

Page 13 of 15 ML/MR/02
 MASTER LIST OF FORMATS & RECORDS
- HUMAN RESOURCE
S.No Description Format No Rev.No Rev.Date Minimum Retention Period Reason for Revision

1 Approval Report F/HR/01 0 05.04.17 2 Years

2 Medical Reimbursement Form F/HR/02 0 05.04.17 1 Year

3 Caual Labour Requisition Slip F/HR/03 0 05.04.17 1 Year

4 Interview Report F/HR/04 0 05.04.17 1 Year

5 Medical Insurance Renewal For the year F/HR/05 0 05.04.17 1 Year

6 Circular F/HR/06 0 05.04.17 2 Years

7 Training Plan Vs Actual F/HR/07 0 05.04.17 1 Year

8 Training Naminees F/HR/08 0 05.04.17 1 Year

9 Training Attendance F/HR/09 0 05.04.17 1 Year

10 Training Material F/HR/10 0 05.04.17 1 Year

11 Training Feedback F/HR/11 0 05.04.17 1 Year

12 Training Evaluation F/HR/12 0 05.04.17 1 Year

13 Training Feedback Summary F/HR/13 0 05.04.17 1 Year

14 Training Question & Answer Sheet F/HR/14 0 05.04.17 1 Year

15 Leave Card for Technician F/HR/15 0 05.04.17 1 Year

16 Application For Employment in INZI F/HR/16 0 05.04.17 1 Year

17 Monitoring Room Observation Sheet F/HR/17 0 05.04.17 1 Year

18 Joining Report F/HR/18 0 05.04.17 1 Year

19 Tempo/CAR/LOAD VAN Requisition Slip F/HR/19 0 05.04.17 1 Year

20 Leave Travel Concession Form (L.T.A) F/HR/20 0 05.04.17 1 Year

21 Jaya Hospital Form - INZI F/HR/21 0 05.04.17 1 Year

22 Leave Application Form F/HR/22 0 05.04.17 1 Year

23 Interview Evaluation form F/HR/23 0 05.04.17 1 Year

24 Permission Slip F/HR/24 0 05.04.17 1 Year

25 Out Door Duty - ( Onduty Form) F/HR/25 0 05.04.17 1 Year

26 Shift Changing Form F/HR/26 0 05.04.17 1 Year

27 Pay slip F/HR/27 0 05.04.17 1 Year

28 Overtime Register F/HR/28 0 05.04.17 1 Year

29 Sunday Work Plan F/HR/29 0 05.04.17 1 Year

30 Appreciation Letter F/HR/30 0 05.04.17 1 Year

31 Bonofied Letter F/HR/31 0 05.04.17 1 Year

32 Performance Assesment Form For Executives & below F/HR/32 0 05.04.17 1 Year

33 Full & Final Settlement F/HR/33 0 05.04.17 1 Year

34 Service Certificate F/HR/34 0 05.04.17 1 Year

35 Travel Requisition Form F/HR/35 0 05.04.17 1 Year

36 Apprenticeship Certificate F/HR/36 0 05.04.17 1 Year

37 Visitor Pass Slip F/HR/37 0 05.04.17 1 Year

38 Vehnicle Request Slip F/HR/38 0 05.04.17 1 Year

39 Time Card for CL F/HR/39 0 05.04.17 1 Year

40 OT Card (Techinician & Diploma Trainees) F/HR/40 0 05.04.17 1 Year

41 Fuel's Slip F/HR/41 0 05.04.17 1 Year

42 Salary Increment Order F/HR/42 0 05.04.17 1 Year

43 Incident report F/HR/43 0 05.04.17 1 Year

Page 14 of 15 ML/MR/02
 Date: 05.04.17 Reviewed:

Rev No: 0 Approved:

Page 15 of 15 ML/MR/02