.

A
Handbook
on the
Movable Property Security Rights
Act

Business Registration Service

1
 A
Handbook
on the
Movable Property Security Rights
Act

© Business Registration Service 2020

Published by:
Business Registration Service
Sheria House, 2nd Floor
Harambee Avenue
P. O. Box 30031 - 00100
Nairobi, Kenya
Email: [email protected]

Printed by:

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 ACKNOWLEDGEMENTS

We wish to thank all those who made the preparation of this Handbook possible.

Special thanks are due to the consultants, Wanyaga & Njaramba Advocates, and the
entire team led by Dr Njaramba Gichuki, assisted by Rebecca Wanyama, for the
preparation of this Handbook and for the effort and time they put in the Capacity
Building and Public Awareness on the Movable Property Security Rights Act, 2017
Project.

We are grateful to the World Bank, through the Financial Sector Support Project, for
the support and making the Capacity Building and Public Awareness on the Movable
Property Security Rights Act, 2017 Project possible.

Kenneth Gathuma
Director General
Business Registration Service

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 TABLE OF CONTENTS

ACKNOWLEDGEMENTS ......................................................................................... 3
CHAPTER ONE: BACKGOUND ................................................................................ 6
1.1 Introduction ....................................................................................... 6
1.2 Background ........................................................................................ 6
1.3 Challenges of the Previous Regime ................................................... 6
1.4 Handbook Rationale and Objectives.................................................. 8
CHAPTER TWO: OVERVIEW OF THE ACT ............................................................... 9
2.1 Rationale/Justification ..................................................................... 9
2.2 Objectives........................................................................................... 9
2.3 Scope of the Act ................................................................................. 9
2.4 Exceptions to Application ............................................................... 10
2.5 Creation of a Security Right ............................................................ 11
2.6 Security Agreement ......................................................................... 11
2.7 Cross-Collateralisation of Debts ...................................................... 11
2.8 Registration of Notices .................................................................... 12
2.9 Initial Notice .................................................................................... 12
2.10 Amendment Notice .......................................................................... 12
2.11 Cancellation Notice.......................................................................... 13
2.12 Authorisation to Register ................................................................ 13
2.13 Third-Party Effectiveness ................................................................ 14
2.14 Priority ............................................................................................. 14
2.15 Enforcement of a Security Right..................................................... 15
2.16 Applicable Laws ................................................................................ 15
2.17 General/Transitional Provisions ..................................................... 16
2.18 The Movable Property Security Rights Regulations, 2017 ............. 18
CHAPTER THREE: INSTITUTIONAL FRAMEWORK & RESPONSIBILITY MATRIX ... 19
3.1 The Business Registration Services (BRS) ...................................... 19
3.2 Registrar of Collaterals .................................................................... 19
3.3 The Movable Property Security Rights (MPSR) Registry ................ 20
3.4 How to Use the MPSR Registry........................................................ 21
3.5 Secured Creditors ............................................................................ 23
3.6 Grantor ............................................................................................. 23
3.7 Borrower ........................................................................................... 24

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CHAPTER FOUR: STATISTICS & MILESTONES UNDER THE NEW REGIME .......... 25
4.1 Registrations versus Searches ......................................................... 25
4.2 Statistical Development .................................................................. 28
4.3 Achievements................................................................................... 29
4.4 Challenges ........................................................................................ 30
CHAPTER FIVE: PRODUCT DEVELOPMENT AND MARKETING ............................. 32
5.1 Definition and Objectives ................................................................ 32
5.2 Benefits of Diversifying/Widening Available Products ................... 32
5.3 Focusing on Capitalisation of Micro & Small Enterprises (MSEs) .. 32
5.4 Important Issues to Consider .......................................................... 33
FEES SCHEDULE ................................................................................................. 35
MPSR USER MANUAL ........................................................................................... 36
7.1 Purpose............................................................................................. 37
7.2 Collateral Registry- Initial Registration process ............................ 37
7.3 Search Request ................................................................................ 49
7.4 Transferring Ownership of an Application ...................................... 52

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CHAPTER ONE: BACKGOUND

1.1 Introduction

This Chapter details the background to the development of the movable collateral
regime in Kenya and the roadmap to the new regime, in particular, the enactment of
the Movable Property Security Rights Act (MPSR), 2017, the Movable Property
Security Rights Regulations, 2017, and the creation of the Movable Property
Security Rights e-Registry. It also highlights the rationale for developing this
handbook.

1.2 Background

The Movable Property Security Rights Act (MPSR), 2017 is the most significant
statute to impact the use of movable security in Kenya. It came into force on 16th
May, 2017, with the Movable Security Rights (General) Regulations, 2017 coming
into force on 2nd June, 2017. The Act is part of a number of laws that the
Government has, and intends to enact as part of Kenya Vision 2030’s objective of
developing an efficient and globally competitive financial services sector.

In the past, the main statutes governing use of movable property as collateral for
credit were the Chattels Transfer Act, the Pawnbrokers Act, the Agriculture Act, the
Stamp Duty Act, the Hire Purchase Act, the Business Registration Services Act, the
Companies Act, the Insolvency Act, the Law of Contract Act, the Banking Act, the
Auctioneers Act, the Registration of Documents Act and the Traffic Act. This regime
was problematic and full of challenges.

1.3 Challenges of the Previous Regime

\7]76532
++6320First, the regime and provisions were remarkably outdated and
meaningless in the 21st century, particularly for harnessing the value of many
assets, private or commercial, for capital and commercial purposes. It was
therefore insufficient for modern credit and digital economy.

a) Multiplicity of laws was also an issue as evidenced by the large number of

statutes that governed movable property lending in Kenya as indicated above.

b) There existed an extremely weak and disorganised legal framework for use of
personal property as security for credit. There was no clear scope or definition
of such assets.

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 c) Even without a clear definition, the scope of personal property was seriously
limited and did not envision use of assets such as intellectual property,
livestock, and crops among many others.

d) The enforcement mechanisms were weak, lengthy, costly, and substantially

limited. Lenders had to undergo lengthy court procedures to recover in case of
default.

e) Weak, dispersed and multiple registry system that were provided for under the
numerous different statutes that governed the regime. This created difficulty
in establishing credit histories and creation of priority rights especially
because the registries were physical and manual.

f) Delays resulting from the outdated physical manual registry were the order of
the day. Lenders had to manually deliver security agreements to the registry.
Searching the records was also a time-consuming process.

g) Weak and compromised priority rights. This was as a result of the multiplicity
of the registry system as well as the lack of a clear formula of establishing
priority.

h) Emergent forms of personal property, such as intellectual property, were not

envisioned as capable of securing credit. This greatly hindered innovation.

i) Unnecessary risks to the lender as a result of having to jointly own movable

assets with the borrower in a bid to guarantee security.

j) High cost of borrowing due to statutory charges such as stamp duty, as well
as expensive enforcement procedures.

k) There was significant financial exclusion of part of the population that did not
own immovable assets – mostly MSEs and low-income individuals.

l) There were no clear provisions for conflict of laws in the event of cross-border
lending or situation of movable assets.

These deficiencies necessitated the enactment of a new law as a corrective measure.

Consequently, the Office of the Attorney General in collaboration with the National
Treasury came up with the initiative to create a law that took into consideration of
various movable assets that could be used as security. This was in a bid to promote
financial inclusion and deepening for Micro and Small Enterprises (MSEs), and the
general public.

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The result was the Movable Property Security Rights Act, 2017, the Movable
Property Security Rights Regulations, 2017 and the Collateral e-Registry.

1.4 Handbook Rationale and Objectives

The rationale for the preparation of this handbook is to inform various stakeholders
including policymakers, financial institutions, lawyers, judges and magistrates,
informal lenders, leasing, hire-purchase, and credit trading companies, and
potential borrowers on the opportunities created on the new types of collateral that
is acceptable for them to access credit for their businesses.

This is a relatively new Act and hence the need to create awareness to all key players
– both state and private sector actors.

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CHAPTER TWO: OVERVIEW OF THE ACT

This chapter focuses on the Movable Property Security Rights Act and regulations
and highlights on the different notices for registration and how security rights are
created and enforced.

2.1 Rationale/Justification

The Act mainly seeks to improve the ease of doing business in Kenya by enabling
instant, remote and efficient registration of security rights of movable properties
through an electronic platform. It has provided for the promotion of access to credit
for MSMES, low-income earners, and other owners of movable assets. The MPSR
also seeks to consolidate and strengthen the registry system.

2.2 Objectives

The objectives for the MSPR Act are as follows;

i. To provide for the use of movable property as collateral for credit facilities.

ii. To establish the Office of the Registrar of Security Rights to facilitate

registration of security rights in movable assets.

iii. To establish an electronic collateral registry to facilitate the registration of

notices relating to security rights in movable assets.

iv. To promote consistency and certainty in secured financing relating to movable

assets.

v. To enhance the ability of individuals and entities to access credit using

movable assets.

2.3 Scope of the Act

The MPSR Act governs secured transactions between a borrower and a lender where
in return for a loan advanced, the borrower gives movable property as security or
collateral. This law has diversified the type of collateral that constitutes security. It
applies to security rights in movable assets including;

a) Every transaction that secures payment or performance of an obligation,

b) Chattel mortgage,
c) Credit purchase transaction,
d) Credit sale agreement,
e) Floating and fixed charge,
f) Pledge,

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 g) Trust indenture,
h) trust receipt and
i) Financial lease.

Movable assets are categorised into two:

i. Tangible assets such as motor vehicles, crops, machinery, livestock, business

inventory, electronics and furniture;

ii. Intangible assets such as account receivables, choses in action, account

savings or deposits, unpaid invoices, electronic securities, shares and
intellectual property among others.

The Act enables borrowers to make use of their personal property as collateral for
credit. These may include both tangible and intangible assets. They may use one
collateral as security against multiple credit facilities. For the lender, it creates an
environment where they are more secure in lending credit to a class of people they
would not normally lend to, and accept as security collateral they would not
traditionally accept as such. The Act not only gives provisions to protect the lender
in event of default, but it also establishes a collateral registry, which acts as a public
notice to any other entity interested in the collateral, that there is a prior interest
and should they choose to lend against the same collateral, they will become second
or third in priority in event of default.

2.4 Exceptions to Application

The MPSR Act does not apply to;

a) Security rights in proceeds of collateral if the proceeds constitute a type of

asset that is governed by another law.

b) A security right in book-entry securities under the Central Depositories Act,

2000.

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 c) The creation, lease or transfer of an interest in land, excluding a right to
payment that arises in connection with an interest in or a lease of land.

d) A security right in a vessel including a mortgage right subject to the Merchant

Shipping Act, 2009.

e) A security right in an aircraft subject to the Civil Aviation Act, 2013.

f) Except as otherwise provided by the Act, a lien, charge or other interest

created by law.

2.5 Creation of a Security Right

A security right is a property right in a moveable asset that is created by an

agreement to secure payment or performance of an obligation.

It is created by a security agreement between the grantor and the secured creditor,
provided that the grantor has rights in the asset to be encumbered or the power to
encumber it.

2.6 Security Agreement

A security agreement must;

✓ Be in writing and signed by the grantor,

✓ Identify the secured creditor and grantor,

✓ Describe the secured obligation (except in the case of an agreement that

provides for the outright transfer of a receivable)

✓ Describe the secured obligation.

✓ A description is sufficient if it identifies the collateral by specific listing,

category, type of collateral defined in the act.

2.7 Cross-Collateralisation of Debts

A collateral may secure multiple and separate debts that may be owed to the
secured creditor. For instance, a security right may be created over a tractor to
secure the repayment of a loan, but the same tractor could secure an already
existing credit obligation of the grantor or other previously unsecured facility.

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2.8 Registration of Notices

There are three kind of notices that may be registered in the MPSR Registry,
including: -

i. An initial notice,
ii. An amendment notice and
iii. A cancellation notice

2.9 Initial Notice

The initial notice must be in English and it should include the following: -

a) The identifier and address of the grantor.

b) The identifier and address of the secured creditor

c) A description of the collateral

d) Period of effectiveness of the security right and

e) Any other information for statistical purposes.

Upon registration: -

a) The Registrar enters the information on the notice into the Registry records.

b) The registrant receives a printable copy of the information contained in the

notice, including time of registration and registration number. The secured
creditor must send the information contained in the notice to the grantor
within ten days of receipt once the notice is registered.

c) An initial notice is effective for the specified period but shall not exceed ten
years. Extension beyond 10 years may only be sought within six months prior
to expiry.

d) An error in the grantor identifier such as the ID number or in the description

of the collateral renders the notice ineffective.

2.10 Amendment Notice

This is registered by the secured creditor if the initial notice contains information
outside the grantor’s scope of authorisation, or if the security agreement is revised
to delete some collateral and there is a change in the grantor identifier after
registration of the initial notice. This change should be done within sixty days to
avoid loss of priority.

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It is also done when the collateral has been transferred to a new owner provided the
owner is acquiring the asset together with the obligations of the security right. This
is to be done within 10 working days upon acquiring knowledge of the transfer and
transferee’s identifier.

2.11 Cancellation Notice

This is registered by a secured creditor: -

a) On termination of a security right in the collateral.

b) If the initial notice was not authorised by the grantor;

c) If the authorisation has been withdrawn and no security agreement has been
concluded; or

d) If the security right to which the notice relates has been extinguished and the
secured creditor has no further commitment to provide value to the grantor.

2.12 Authorisation to Register

A grantor must authorise the registration of a notice in the MPSR Registry.

Typically, there are two forms of authorisation:

i. signature on the security agreement

ii. separate authorisation in writing commonly provided in anticipation of

executing a security agreement.

Oral or voicemail authorisations are not recognised.

For certain amendments, such as adding new collateral not previously listed in a
security agreement or a new grantor, additional authorisation is required.

For other amendments, such as change of address or name of the secured creditor,
or grantor, no authorisation is needed.

In order to prevent the risk of third parties fraudulently amending or cancelling

registrations, only the secured creditor is authorised to amend or cancel its
registration.

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2.13 Third-Party Effectiveness

Registration of an initial notice perfects the security right, creating third party
effectiveness.

Where a security right in a collateral is effective against third parties, then such
effectiveness will extend to the proceeds of such collateral.

Certain proceeds including; money, receivables, negotiable instruments and/or

rights to payment of funds credited to a deposit account, acquire third-party
effectiveness without any further action of the grantor or the secured creditor.

In case of all other proceeds, third-party effectiveness continues for a period of ten
days within which the secured creditor needs to register an amendment.

2.14 Priority

Priority among competing security rights may be created by the same grantor in the
same collateral and it is determined according to the time of registration of the initial
notice. Knowledge of the existence of a security right in favour of another person on
the part of a secured creditor does not affect its priority.

A security right created by a grantor is subordinate to a security right in the same

collateral created by another person if the grantor acquired the collateral subject to
the security right created and made effective against third parties by the other
person before the grantor acquired it.

Non-consensual creditor has a priority over the security right only if he had
registered a notice with the Registrar before the security right was made effective
against third parties.

An acquisition security right is a security right in an asset securing an obligation to

pay any unpaid portion of the purchase price to enable the grantor to acquire it. It
has priority over a competing non-acquisition security right provided a notice thereof
is registered before the grantor obtains possession of the asset.

A possessory lien on goods has priority over a security right as long as the holder of
the possessory lien remains in possession of the goods.

A buyer or other transferee of the collateral such as lessee or licensee acquires its
rights free of the security right if the secured creditor authorises the sale or transfer.

The rule of the innocent purchaser without notice applies to an ordinary buyer or
lessee provided that he did not have knowledge that the sale or lease violates the
rights of a secured creditor.

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2.15 Enforcement of a Security Right

A secured creditor may exercise their post-default rights by: -

✓ an application to a court of law or;

✓ exercising his/her rights under the security agreement, without applying to a

court.

The secured creditor may;

a) sue the grantor for any payment due and owing under the agreement

b) appoint a receiver of the movable asset (holder of qualifying floating charge)

c) lease the movable asset

d) take possession of the movable asset

e) sell the movable asset

Any person whose rights are affected by the enforcement process is entitled to
redeem the collateral by repaying or performing the secured obligation in full.

If the secured creditor wants to dispose the collateral he must send a notification to
the grantor, debtor and any other secured creditor that has registered a notice with
respect to the collateral within at least five working days before notification is sent to
the grantor.

A secured creditor may sue the grantor for performance of the obligations only if;

a) The grantor is personally bound to satisfy the secured obligation.

b) The collateral is insufficient to fully satisfy the secured obligation.

c) The secured creditor is deprived of the whole or part of the security right
through a wrongful act or default of the grantor or a debtor.

2.16 Applicable Laws

A grantor and secured creditor may, in their security agreement, choose the law
applicable to their mutual rights and obligations. However, in the absence of a
choice of law, the law governing the security agreement shall apply.

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The law applicable to the creation, effectiveness against third parties and priority of
a security right in a tangible asset is the law of the country in which the asset is
located. However, if the tangible asset is one that is ordinarily used in more than
one country, then the applicable law shall be the law of the country in which the
grantor is located.

In the case of intangible assets, the law applicable to the creation, third-party
effectiveness, and priority of a security right is the law of the country in which the
grantor is located.

The law applicable to the creation, effectiveness against third parties and priority of
a security right in intellectual property is the law of the country in which the
intellectual property is protected.

The law applicable to the creation, third-party effectiveness, priority and

enforcement of a security right in a right to payment of funds credited to a deposit
account, as well as to the rights and obligations between the financial institution
and the secured creditor, is the law of the country in which that financial institution
has its place of business. If the financial institution has places of business in more
than one country, the law applicable is the law of the country in which the branch
maintaining the deposit account is located.

The law applicable to the creation of a security right in proceeds is the law
applicable to the creation of the security right in the original collateral from which
the proceeds arose.

The law applicable to the third-party effectiveness and priority of a security right in
proceeds is the law applicable to the third-party effectiveness and priority of a
security right in the original collateral of the same kind as the proceeds.

2.17 General/Transitional Provisions

This Act applies to all security rights within its scope, including security rights
created prior to its enactment.

In case of a matter that was already the subject of proceedings before a court or
arbitral tribunal prior to the coming into force of this Act, then the previous legal
regime shall apply.

A security right created prior to the commencement of this Act remains effective
between the parties despite the fact that its creation did not comply with the
creation requirements of this Act.

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A security right that was effective against third parties under prior law continues to
be so under this Act until; either it ceases to be effective against third parties under
the prior law, or, the expiration of nine months after the coming into force of this
Act, whichever is earlier.

A written agreement between the grantor and the secured creditor creating a
security right and entered into before the coming into force of this Act is sufficient to
constitute authorisation by the grantor for the registration of a notice relating to that
security right after the coming into force of this Act.

This Act has amended a number of laws as set out below: -

LAW AMENDMENT
Chattels Transfer Act Repealed
(Cap. 28)
The Pawnbrokers Act Repealed
(Cap. 529)
Hire Purchase Act Amended to remove the requirement to register hire
(Cap. 507) purchase agreements, licencing of hire purchase
businesses, the office of the Registrar of Hire Purchase
Agreements, and to include the requirement to register
notices with respect to security rights created under the
Hire Purchase Act in the MPSR Registry, as well as other
minor amendments to align terminologies with the MPSR
Act.
Companies Act, No. 17 Amended to include requirement to register debentures at
of 2015 the electronic MPSR Registry, as well as other minor
amendments to align terminologies with the MPSR Act.
Insolvency Act, No. 18 Amended to include the fact that the priority of competing
of 2015 floating charges shall be determined in accordance with
the MPSR Act, as well as other minor amendments to
align terminologies with the MPSR Act.
Stamp Duty Act (Cap. Amended to remove the requirement to stamp security
480) agreements under the MPSR Act, as well as other minor
amendments to align terminologies with the MPSR Act.
Agricultural Finance Amended to make security rights on movable assets
Corporation Act (Cap. created under the Act to be within the scope of the MPSR
323) Act.
Business Registration Minor amendments to align terminologies with the MPSR
Service Act (No. 15 of Act.
2015)

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2.18 The Movable Property Security Rights Regulations, 2017

The Act empowers the Cabinet Secretary to make Regulations with respect to any
matter under it to enable enforcement of the provisions of the Act. To this end, the
Cabinet Secretary formulated the MPSR Regulations, 2017, to help in the
implementation of the Act.

They provide elaborate guidelines on how to use and operate the Electronic
Collateral Registry.

They provide for the following matters;

✓ The conduct of the business of the Registry

✓ The format of notices to be registered in the Registry
✓ The payment of fees in respect of any matter under Part IV of the MPSR Act
✓ The provision of copies of any notices registered in the Registry and the
certification of the copies on any matter in relation to the Registry

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CHAPTER THREE: INSTITUTIONAL FRAMEWORK & RESPONSIBILITY MATRIX

This Chapter focuses on the institutions under the MPSR Act as well as the rights
and obligations of the various key parties.

3.1 The Business Registration Services (BRS)

The BRS is a State Corporation established by an Act of Parliament under the Office
of the Attorney General and Department of Justice.

Its functions include;

a) Overseeing operations of the Companies, Insolvency (Official Receivers) and

the Movable Property Security Rights (Collateral Registry) registries. It carries
out all registrations required under the BRS Act.

b) It maintains registers, data and records on registrations that it carries out.

c) It implements relevant policies and guidelines and provides the Attorney

General with necessary information to guide policy formulation and
amendment.

d) Undertakes research and disseminates findings through seminars,

workshops, publications or other media and recommends to the Government
any improvements in the relevant laws.

e) Collaborates with other state agencies for the effective discharge of its
functions.

f) Charges fees for its services.

g) Such other functions as may be necessary under the BRS Act.

3.2 Registrar of Collaterals

The Act establishes the Office of the Registrar who is in charge of the operations of
the collateral e-registry (MPSR). The Registrar: -

a) Receives, stores and makes accessible to the public information on registered

notices.

b) Does not, on own motion, amend or delete information contained in the

Registry.

c) Preserves information contained in the registry records and reconstructs the

information in the event of loss or damage.

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 d) Only removes information in a registered notice from its public records only on
expiry of period of effectiveness of a notice.

e) Archives information removed from its public records for five years.

f) Cannot be held liable for anything done under the authority of the Act in good
faith.

3.3 The Movable Property Security Rights (MPSR) Registry

The Act establishes an online Registry (MPSR) for the registration of all security
rights in movable assets.

The MPSR Registry is hosted on the Government’s service single sign-on platform of
e-Citizen and is administered by the BRS.

It allows for remote access and registration of security rights.

Internet connection is required to access the MPSR Registry.

The MPSR Registry allows for instant and time-stamped registration of security
rights.

It allows for functions such as;

i. Searches

ii. Registration of security rights

iii. Amendment of security rights

iv. Cancellation of security right

It is designed to register notices i.e. simple forms rather than actual security
agreements.

All persons with an e-citizen account may carry out a Search on the MPSR Registry.
The other functions may only be accessed and carried out by a secured lender.

In this respect, the powers of the Registrar are limited to ensuring that all the
required information has been entered into a notice.

The duty to scrutinise, verify, or certify the validity of the information in a notice lies
with the secured creditor as opposed to the Registrar.

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3.4 How to Use the MPSR Registry

a) Accessing the MPSR Registry

Log in to brs.go.ke
Enter your e-
Select "online Select Collateral
citizen log in
services" at top Registry
details.
right corner.

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b) The Search Process

Select the search Make

.
requesr tab on
the top right payment of
corner of the Confirm Kshs. 550/=.
screen. details
Confirm
Enter the details entered payment.
as prompted.
and submit
(Note:- Only the
application Get printable
collateral or
grantor's search
identifiers are certificate.
searchable)

c) The Registration Process

Access the Application

Access
form by clicking on the
www.ecitizen.go.ke
MPSR Registry. Open and add
on
Select the application from the
your browser and
the list. Grantor
log in to
Identify this application details
your account.
and click on the blue
Access Business.
highlighted application
registry
form at the top right
Services
corner.

Enter
Enter Add
secured
Collateral Creditor's
loan Details
particulars Details

Amend or
Review the View the Cancel
application Notice
notice

WANYAGA & NJARAMBA

ADVOCATES

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3.5 Secured Creditors

Secured creditors are not only those who provide credit in the form of loans of
money. Anyone, including an individual, business, or public entity, whether
domestic or foreign, may be a secured creditor. For example, a leasing company
that leases machinery to a lessee, allowing him/her to acquire ownership to the
object upon the payment of all instalments, is also a secured creditor. In the same
vein, credit may also be provided in the form of a deferral of payment of the
purchase price which enables the grantor to acquire a new asset. The MPSR Act
does not prevent multiple entities from acting as joint secured creditors.

A secured creditor has the following rights and obligations;

a) If in possession of the collateral, exercise reasonable care to preserve the

asset;

b) Register the initial notice;

c) Register an amendment or cancellation notice on termination of a security

right in the collateral;

d) Right to inspect the collateral in the possession of the grantor or another

person;

e) Provide within a reasonable period of time adequate proof, upon request by a

debtor, that the security right in a receivable has been created;

f) Send copies of registered notices to the grantor and the borrower; and

g) Take all enforcement actions diligently and in good faith.

3.6 Grantor

A grantor is a person that creates a security right to secure either its own obligation
or that of another person. A grantor may also be a buyer or other transferee, lessee,
or licensee of the collateral that acquires its rights subject to a security right. Simply
put, a grantor is a person whose movable asset is used as collateral for a security
interest.

The Act does not impose any limitations on who can provide assets as collateral and
thus become a grantor. Individuals, businesses, and public entities may encumber
their assets to gain access to credit. Grantors may also be domestic or foreign. A
grantor need not necessarily be the person who receives the loan. For instance, a
parent company may obtain a loan using the assets of its subsidiary as collateral. A
grantor;

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 a) Is required to authorise registration of a notice

b) In possession of a collateral should exercise reasonable care to preserve the

asset.

c) Act diligently and in good faith throughout the duration of a secured

transaction.

d) Should give a timely notification to the secured creditor of any changes in

identifier details or transfer of collateral.

e) Has a right to compel an amendment or cancellation of a registered notice

when some collateral has been released (the registered notice must be
amended to delete that collateral) or the loan fully paid off (the registered
notice must be cancelled).

f) Has a right to be notified, within 10 days, of registration of security interest

notice.

g) Has a right to receive notification of public sale in case of commenced

enforcement measures.

3.7 Borrower

A borrower is the person to whom a credit facility is extended to by a secured lender.

It refers to the beneficiary of the loan. The grantor may or may not be the borrower.
The Borrower should exercise good faith in the repayment of the loan.

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CHAPTER FOUR: STATISTICS & MILESTONES UNDER THE NEW REGIME

This Chapter gives a statistical analysis of the regime and highlights the milestones
achieved under the MPSR Act.

4.1 Registrations versus Searches

As of November 2020, there were a total of 357,817 Notices of security rights

registered in the E-Registry against a total of 44,862 Searches done.

When compared to the overall market, more than 10% of the total loan accounts in
the market have been registered.

This is a positive indicator of growing access to credit which in turn improves the
ease of doing business. Statistics show that the notices registered are usually more
than the searches done each month (an average ratio of about 9:1 since the
establishment of the e-registry).

It is important to conduct searches before registration of notices to ensure priority

and perfection.

The ensuing tables and graphs show the number of notices registered vis-à-vis the
searches done in each month for the years 2017/2018, 2018/2019 and 2019/2020.

a) July 2017 to June 2018

*Searches done were extremely low compared to the number of notices registered.

*The steep rise in notices was due to the requirement to transfer all records to the electronic register by February.

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b) July 2018 to June 2019

*The period still maintained the disparity between the number of notices registered vis-a-vis the searches conducted.

26
 c) July 2019 to October 2020

Totals

Jan-
Jul Aug Sep Oct Nov Dec 2020 Feb Mar Apr May June July Aug Sep Oct Nov
Notices 18785 12755 8902 9098 8969 6683 8584 8321 7844 3520 3590 4317 6945 6197 7768 7745 8450 138,473

Searches 1580 1074 1010 1166 1379 1097 1249 1096 1151 766 888 1547 1353 1094 1260 1904 1399 21,013

*The number of notices drastically went down in April 2020. This can be attributed to the COVID-19
pandemic.

*This trend continues in May and June 2020 which saw slow rise in registered notices. Interestingly,
the number of searches increased significantly in June.

27
4.2 Statistical Development

68% of respondents of a survey commissioned by the World Bank in 2019 felt that
the registry was secure.

Although this is a good indication that users generally trust the system, there is an
acknowledgement that perceptions on security can be very subjective.

Respondents that questioned the security of the platform cited the need for
assurance that there is sufficient back up as well as the need for maker-checker
functionality for institutions.

A FinAcess Survey by the CBK in 2019 highlighted that Kenya has made significant
milestones in expanding access to financial services and products to 82.9 percent in
2019 from 26.7 percent and 75.3 percent in 2006 and 2016 respectively.

CBK data further shows that nearly a third of the new loans of KShs.150.56 billion
issued by commercial banks used household goods, live animals and office
equipment as collateral.

An increase from Kshs. 19.6 billion to Kshs. 43.5 billion worth of loans extended
using movable securities underlines the lenders’ comfort in accepting movable
property as security.

This remarkable change has been as a result of the MPSR Registry which has been
acting as a tracking device for both the lenders and the borrowers to ascertain
various claims on the assets forwarded as collateral.

The World Bank annual ratings saw Kenya rise in rank from 61 in 2018 to 56 in
2019 out of 190 economies in the ease of doing business.

further, the World Bank’s Doing Business 2020 Report ranked Kenya at number 4
out of 190 economies in the ease of getting credit, with the score of getting credit
being 95.0 in a score line of 0-100.

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4.3 Achievements

The new regime has eased the way of doing business especially for MSMEs.

This significant growth has been attributed to: -

✓ The existence of a unitary secured transactions system under the new regime,
which provides for the legal rights of borrowers and lenders.

✓ The operation of the Collateral Registry which allows for online public
searches and the registration, modification and cancellation of security
interests.

✓ Digitisation – the BRS has been at the fore front in embracing technology to
improve access to credit. This is through the operationalisation of the online
collateral registry among other developments to ensure ease of doing business
for all its stakeholders. The number of searches done vis-à-vis the
registrations done

Kenya’s ease of doing business ranking has grown significantly since the Kenya
improved significantly over the years.

The new MPSR regime has also brought about the following achievements: -

a) It has been key in promoting financial inclusion. This has been achieved
though widening the scope of assets that can be used as collateral as well as
widening the scope of possible secured lenders to include informal lenders.

b) It is progressive and has significantly been an improvement on the previous

regime.

c) Movable asset-based lending in Kenya has become very lucrative for the banks
and customers with credit reaching a larger customer base.

d) Financial institutions have an opportunity to create new products under the

Act.

e) The Registry has brought certainty with regards to priority rights.

f) Access to the Registry has created a verifiable way of establishing ownership of

secured collateral.

g) Lenders have easy access to the registry rendering credit analysis fast and
more efficient.

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 h) The regime has introduced alternative ways of recovering debts other than the
court process thereby lowering the cost and time of enforcement.

i) The establishment of the collateral registry has shortened the time of

registering a security, as it is accessible remotely.

j) It recognises intangible assets such as intellectual property (IP) and

receivables as possible collateral.

k) Exemption from Stamp Duty has significantly reduced transactional costs.

l) Registration of a security right is instant provided there is good internet

connection. There are no delays in registration as experienced before.

m) It has eliminated congestion at the BRS offices as the collateral registry is

accessible remotely.

n) It has significantly minimized paper work and cleared the confusion brought
by the multiplicity of laws under the previous regime.

4.4 Challenges

i. Competition from digital lenders issuing unsecured loans. Fintech lenders

have created big competition with would-be customers of lenders giving credit
against movable collateral.

ii. Instances of double registration such as debentures at the Companies

Registry and Motor Vehicles at the NTSA have proved to be cumbersome.

iii. Cost – the search fee of Kshs. 500/= and a further search fee of Kshs. 500/=
for vehicles at National Transport and Safety Authority (NTSA) are almost
unsustainable to the secured lenders. Consequently, most of them have
elected to proceed with registration of notices without conducting a search
first. This may consequently jeopardise their priority. The search fees are
crucial in the maintenance and sustenance of the MPSR Registry operations.

iv. Lack of a standard way of description of most movable assets poses a hurdle.
Different lenders may describe the same asset differently thereby creating
confusion.
v. Taking up Intellectual Property as collateral remains a challenge due to the
legislative gaps. The IP Laws do not envisage creation of charges over IP
thereby creating an enforcement problem.

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Financial exclusion remains to be a major challenge to many Kenyans. A major
factor that has hindered financial deepening is the exorbitant and prohibitive cost of
credit. The lack of affordable credit has left borrowers, majorly MSEs and low
income individuals, vulnerable to predatory lenders such as digital lenders that levy
high interest rates and impose brutish conditions that end up shackling borrowers
to a vicious cycle of indebtedness and helplessness. We remain hopeful that this
regime will play a significant role in transforming market dynamics and thereby
foster financial inclusion.

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CHAPTER FIVE: PRODUCT DEVELOPMENT AND MARKETING

This Chapter focuses on the benefits and challenges of the MPSR Act for financial
institutions and highlights the emerging issues.

5.1 Definition and Objectives

A product loosely refers to a certain banking service that a commercial bank extends
to the market, to cater for a given need. Product development has been noted to
have the following objectives: -

a) Growth of institution and customer business

b) Increase customer base.

c) Create competitive edge in the industry.

d) Hedge against calculated risk.

5.2 Benefits of Diversifying/Widening Available Products

The benefits of diversifying and widening products available to borrowers grows

business for both the customer and the institution. It increases lending to MSMEs
particularly with the uncapping of interest rates. It also widens the customer base
particularly to the youth, women and other income groups who lack traditional
collateral.

5.3 Focusing on Capitalisation of Micro & Small Enterprises (MSEs)

MSEs, particularly in Kenya, drive the economy as the sector creates many jobs and
opportunities.

They create lucrative business for the banks as they are not very price sensitive, and
uncapping of interest rate gives room to renewed/increased lending to them.

Special attention should be given to risk indicators, i.e. likelihood of default

compared to the estimated profit, however, because of numbers of borrowers’ bank’s
risk factor is mitigated.

Hedging against risk is to a large extent related to the collateral offered.

32
5.4 Important Issues to Consider

Several lenders can be duped into lending against one/same collateral creating
havoc at the time of recovery.

Movable collateral can be sold to unsuspecting parties creating loss to either the
lender or the purchaser or both.

While the security right automatically extends to proceeds, at times, the proceeds
may cease to be identifiable and traceable, which could negatively affect the security
right.

Instead of relying on this automatic extension, the secured creditor could include
adequate collateral descriptions in the security agreement. For instance, if the
collateral is inventory it is likely to generate money, receivables, and bank accounts.

The secured creditor may wish to identify these assets specifically as its collateral in
a security agreement, in which case it would no longer need to rely on the automatic
extension of its security right in inventory to money, receivables, and bank
accounts.

Partnerships with institutions with shared agenda of meeting specific needs e.g.
USAID which gives banks up to 50% backup on specialised equipment, solar
tractors.

While taking advantage of the MPSR Act and the Collateral Registry, financial
institutions need to develop new products that will expand;

✓ Their customer base

✓ Spread out risk

✓ Grow both the customer and Bank’s business

The need for new additional products development is enhanced by the streamlining
of the services by MPSR Act and creation of Central Collateral Registry with the
following advantages:

a) Reduction in the cost of credit due to simplified process.

b) Actionable enforcement mechanisms.

c) Change from manual registry to include digital collateral registry in line with
the changing times.

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 d) Untapped potential customers.

e) Beneficiaries of TVET getting into MSMEs needing equipment e.g. salons,

garages.

Customers requiring machines and vehicles to meet emerging demands of Counties.

Financial institutions that will be the first to take advantage of the Act and Registry
will reap the greatest benefits as others follow. Two key principles remain supreme:
-

✓ know your customer

✓ dual ethical practices both for the Bank and the Customer.

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FEES SCHEDULE

Service Offered Fees Document Document Issued Time

Lodged
Search request Kshs. Application Search Certificate Immediately
500/= made online
Initial Search Nil/Free Application Notice to Registrant of Immediately
made online the Initial Notice.
Amendment Nil/Free Application Notice to Registrant of Immediately
Notice made online an Amendment Notice.
Grantor’s request Nil/Free Application Notice to Secured Immediately
for registration of made online Creditor of Grantor’s
Amendment or request for
Cancellation Amendment or
Notice Cancellation.
Cancellation Nil/Free Application Notice to Registrant of Immediately
Notice made online Cancellation Notice.

35
MPSR USER MANUAL

User Manual
Version 2.0
December 22, 2020

Prepared by
eCitizen

Prepared for
Government Digital Payment Systems
Movable Property e-Registry

Collateral Registry- Initial Registration

36
7.1 Purpose

The purpose of this document is to provide a Visual guide on how to submit an

application for the Collateral Registry- Initial Registration.

7.2 Collateral Registry- Initial Registration process

1.2.1 Prerequisites

Applicant must have an ecitizen account. The type of account could be:
• Citizens Account

• Foreign Residents Account

• Visitors Account (For foreigners)

• Linked Business account on BRS (eBusiness)

***This manual has been prepared using a Citizens account. Please note; regardless
of the account used everything remains constant i.e. the interface and application
forms****

7.2.1 Logging In

• Applicant will access www.ecitizen.go.ke on their browser

• Enter their username (Id Number/email address)

• Enter Password

• Confirm there not a robot

• Click enter

37
Fig1

7.2.2 Access Business Registration Services

Fig 2

38
7.2.3 Access the Application form by clicking on Collateral Registry (MPRS)

Fig 3

7.2.4 Select the application from the List

Fig 4
Identify this application and click on the Blue highlighted application form.

39
7.2.5 Open the Application form and add the Grantor details

Fig 5

7.2.6 Add Grantors Details

Important points to note:

• A grantor cold be of several types to choose from; select what is appropriate from
the drop down menu
• In Case of a Kenyan Citizen or a Foreign Resident the ID number and name will
be verified against the IPRS database. See Fig 5.1

40
Fig 5.1

When the Grantor is a Kenyan Corporation

41
Fig 5.2

42
7.2.7 Add Creditors Details

Follow through the figure 6 to add creditor’s details

Fig 6

43
7.2.8 Enter Collateral Details

Important Point to note:

• There are several types of collateral to choose from; choose what is appropriate
from the drop down list.

Fig 7

The type of information entered below will depend on the type of collateral selected
below examples shows that of motor vehicle.

Fig 8

44
7.2.9 Enter secured loan particulars

Fig 9

45
Fig 9.1

46
7.2.10 Review the application

Select the tabs to allow you to navigate across the details entered on the application
forms as depicted in figure 10

Fig 10

47
7.2.11 View the Notice

Fig 11

48
 Below is a sample of the notice

Fig 11.1

7.3 Search Request

After the Initial notice an applicant may conduct a search by selectin the search
request tab as shown below.

Fig 12

49
7.3.1 Select the Search Criteria

***Important point to note!! Only the grantors Identification and Motor vehicle are
searchable***

Fig 13

Fig 13.1

50
7.3.2 Confirm details entered and submit application

Fig 14

7.3.3 Make Payment

Client is required to choose their preferred mode of payment.

Then follow instructions as provided.

Fig 15

51
7.4 Transferring Ownership of an Application

7.4.1 Applicant logs in and accesses Business Registration Services

Select Application History as shown in the Fig 16

Fig16

52
Select Transfer Application

Fig 17

53
7.4.2 Select whether transferring to an Individual or Business

Important to note!
The Business function is restricted to entities registered by the Registrar of
companies only.

Fig 18

54
7.4.3 For Kenyan and foreign residents, the ID will be verified against IPRS

Fig 19

7.4.4 The person receiving the application then Logs in and accepts the
transfer.

Fig 20

55
 DOCUMENT APPROVAL

DESIGNATION SIGN DATE

Process Owner Movable

Property
Securities
Registry

Approved By Director General

Approved for Adoption by the Board of Directors at the Meeting held on

9th February 2021

Brian Omwenga
Chairperson,
Technical and
Strategy
Committee

Chairperson,
Carol Musyoka Board of
Directors

56