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Summary of Spreadsheet

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15 views

Summary of Spreadsheet

Uploaded by

mothusiamossello
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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SPREADSHEETS IN EXCEL

A spreadsheet is a computer application which is used to display data in multiple cells usually
in a two-dimensional matrix or grid consisting of rows and columns. Spreadsheets are used in
different fields for variety of purposes like accounting, budgeting, charting or graphing,
financial analysis and scientific applications, etc.

Excel is one of the popular and commonly used spreadsheet software. Excel screen is in the
form of rectangular table or grid of rows and columns. The horizontal rows are identified by
numbers (1, 2, 3, 4…) and the vertical columns with alphabets (A, B, C of AA, AB, etc.).

Workbook

A work book is a file created by Excel spreadsheet application. Excel workbooks are actually
sets of spreadsheet “pages”, each of which can include separate data.

Worksheet

A worksheet also known as a spreadsheet is a single page in workbook. The office button is at
the top left of the Excel window. Next to the Microsoft Office button is a quick Access Toolbar.
The Quick Access Tool Bar gives access to the commands frequently used. Next to the Quick
Access Toolbar is the tittle Bar, on the tittle Bar, Microsoft Excel displays the name of the
workbook currently used. Formula bar displays the contents of the active cell and the formulae
as user types them in an active cell. Name box displays the reference of the active cell. The
document (worksheet) window contains an Excel workbook that consists of a number of
worksheets. A Worksheet is document window where user can enter data and modify it.

Sheet tabs are used to access different worksheets in a workbook. Rows are arranged
horizontally in a worksheet. They are identified by numbers in the row header (i.e. 1, 2, 3, 4…)

Madam Palesa Libe


Columns in a worksheet are arranged vertically. They are identified by alphabet in the column
header from A to Z, AA, AB, AC to XFD,

The active cell is the cell which is currently selected.

Cell Address or Cell Reference identifies the location of a cell or group of cells in a worksheet.
It consists of the column letter and row number that intersect at the cell’s location.

Selecting more than one cell is known as a cell range.

Data manipulation involves entering, editing and formatting data.

Editing data means doing any changes in it.

Auto filling is the use of the fill-handle to copy data and sequences across a range of cells. The
fill-handle is at the right corner of each cell.

Formula is an equation that performs a calculation using values in the worksheet. A formula
always begins with an equals sign followed by either values or cell references and an operator.

Functions are pre-defined or built-in formulae.

The SUM function adds all the numbers that user specifies as arguments.

The PRODUCT function multiplies all the numbers given as arguments and returns the
product.

AVERAGE function returns the average (arithrnetic mean) of the arguments.

POWER function returns the result of a number raised to a power. SQRT function calculates
the square root of a given number.

MAX function returns the largest value from a supplied set of numerical values. MIN function
returns the smallest value from a supplied set of numerical values.

Changing the appearance of a cell’s content is known as formatting.

Formatting data makes the work more beautiful and more readable.

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The Copy-Paste option is used to take the duplicate of the selected cell contents by copying
them and pasting them where required. This option does not remove the text from the source
location.

The Cut-Paste or Move option is used to move text from one place (source) to another place
(destination).

When users Cut or Copy text, it gets placed on the clipboard.

Text formatting includes formatting the font size, style, and colour and using the Bold, Italic,
Underline, and Aligning the text.

Font is the typeface of text and it is a set of characters used in typing of text in a particular
style.

Borders are outlines around the cell or cells. User can use borders to make entries in worksheet
stand out.

Charts are the graphical representation of data entered in a worksheet. Charts are helpful in
showing the comparison between different categories.

Excel offers many types of charts including Column, Line, Pie, Bar,

Area, Scatter and many more.

Pie charts or circle graphs are used to show percentages.

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