Advanced Features of word

processor
UNIT – 1 DIGITAL DOCUMENTATION (ADVANCED)
X IT| NOTES |Submission Date: On or Before 21/6/2023
STYLES
A style is a set of PREDEFINED formats that you can apply to selected pages, text, frames,
and other elements in your document to quickly change their appearance. When you
apply a style, you apply a whole group of formats at the same time
− Styles are logical attributes
− USE OF STYLES:
− Helps improves consistency in a document
− Makes major formatting options easy. [EX: changing font of all titles]
OPENOFFICE WRITER SUPPORTS THE FOLLOWING TYPES OF STYLES
 Page styles include margins, headers and footers, borders and backgrounds.
 Paragraph styles control all aspects of a paragraph’s appearance, such as text
alignment, tab stops, line spacing, and borders
 Character styles used to format characters, words and phrases.
 Frame styles are used to format graphic and text frames, including wrapping type,
borders, backgrounds, and columns.
 Numbering styles apply similar alignment, numbering or bullet characters, and
fonts to numbered or bulleted lists.
Steps to open styles and formatting window
1. Click the Styles and Formatting icon located at the left-hand end of the formatting
tool bar,

Or
2. click Format menu > Styles and Formatting options
Or
3. press F11.

To apply style:

− Select the text

− Press F11
− Click on desired styles button(paragraph)
− Select the desired style by double clicking on it.

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Fill Format Mode:
Fill format mode is used to apply a style to many different areas quickly
Useful when you need to format many scattered paragraphs, cells, or other items with the
same style
Steps:
− Press F11
− Click on any styles button->select desired style
− Click on fill format mode icon
− Move the mouse pointer and click on the text
− Press Esc when finished.
CREATING NEW (CUSTOM) STYLES:
Two ways
1. From selections
2. By drag and drop
From Selections:
Create a new style by copying an existing manual format. This new style applies only to
this document; it will not be saved in the template.
1. Format menu-> styles and formatting options
2. Click on portion of the document from where style has to be copied
3. Click on New Style From selection icon- create style box appears
4. Give name for the style and click ok.
5. Select the text and double click on the saved new style
Drag and Drop :
1. Press F11
2. Select the text whose formatting style is to be new style.
3. Drag the selected text, at least one character over the desired style [paragraph
style] and release
4. Create style dialog box appears, type the new style name and click ok.
5. Select the text and double click on the saved new style
MODIFYING STYLES :
Modify styles (both the predefined styles and custom styles)
− Updating a style from a selection
− Load or copy styles from another document or template
Updating A Style From A Selection:
 Press F11
 Select the text and apply any style
 Select the content and apply any manual formatting
 Click the arrow next to new style from selection icon and select update style.
 Changes has been updated.
Loading Styles From A Template Or Document:
To change styles in more than one document, you need to change the template or
copy the styles into the other documents.
 Open the document you want to copy styles into.
 Click arrow next to new style from selection icon -> select load styles
 Choose desired templates and click ok
Or

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  Choose from file option to copy style from another document.

IMAGE:
It can be inserted in a document either as copy or link
Copy-> independent of original image, changes to original will have no effect on copy
Link -> dependent on the original image, changes to original will reflect on link also
Methods to insert object/image:
1. From file
2. From gallery
3. Scanned image
4. From impress or draw
5. Chart from calc
From file:
1. Insert menu-> picture option -> from file
2. Locate the image and click open button
From Gallery:
1. Click Tools menu -> Gallery Option or right click image and insert -> copy
2. Drag the desired image and drop into writer
Scanned Image:
Scanner must be connected and software drivers should be installed.
Scanner must support TWAIN [Technology Without An Interesting Name][Universal
public standard that links applications like Photoshop, Illustrator, InDesign with image
acquisition devices like scanners and printers.]
1. Insert menu-> Picture Option -> Scan option->select source option
2. Click scan button.
Insert from draw or impress:
1. Open Impress or draw document containing image
2. Click on the image and drag to draw to writer.

Insert chart to text document:

1. Open the spreadsheet containing chart
2. Drag and drop chart to writer.
Modifying an image:
1.picture tool bar
2. resize
3. crop
4.rotate
1. Picture tool bar :
View -> toolbars -> picture
Or click on image picture tool bar appears by default

It has graphic filter toolbar and color toolbar and it has buttons like filters, graphics
mode (change color images to grayscale), color (modify the individual RGB color

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 components of the image (red, green, blue) as well as the brightness, contrast, and
gamma of the image), transparency (useful when creating a watermark or when
wrapping the image in the background), flip horizontally or vertically and frame
properties
Watermark can be inserted through two methods
Select picture in properties box -> graphic option->color mode -> watermark
Or
View-> toolbars -> picture-> in picture toolbar -> graphic mode -> watermark

Resize :
 Click the image , selection handle [eight green resizing handles will appear]
 Click and drag the selection handle to resizing the image
 To retain the original proportions of the graphic, Shift+click one of the corner
handles, then drag

Crop:
(cut off) parts of image

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 1. Select Format menu-> picture option or right click image -> picture option
2. Select crop tab from picture dialog box
We have two parameters
1. Keep scale
2. Keep image size
Which controls width , height and left, right, top, bottom

Keep scale / Keep image size :

When Keep scale is selected (default), cropping the image does not change the
scale of the picture.
When Keep image size is selected, cropping produces enlargement (for positive
cropping values), shrinking (for negative cropping values), or distortion of the
image so that the image size remains constant.

Rotate:

Rotating a Picture Writer does not provide a tool for rotating a picture;
however, open image in impress and rotate and copy paste it in writer

CREATING DRAWING OBJECTS:

View > Toolbars > Drawing.

SET OR CHANGE PROPERTIES FOR DRAWING OBJECT

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To change the properties for an existing drawing object:
1. Select the object.
2. In right side of the window appears the properties panel
From that select categories like Area, Line , Position and size
or right click the object then choose categories
Area : works on fill area of object
1. Fill – apply background colour, gradient
2. Transparency – set the transparency level with 0 to 100 % , 0 % - fully
opaque , 100% - fully transparent.
Line: works on border of the object
1. Width: sets width of line or border
2. Color: sets color of line or border

3. Style: sets style ex:

4. Transparency

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 5. Arrow: sets style of beginning arrowhead. Ex:
6. Corner style : sets styles for edges of object
7. Cap style : sets style of line cap

Position and size:

1. Width
2. Height
3. Rotation: sets angle of rotation
4. Keep ratio:  If the Keep ratio option is selected, then the two dimensions
change so that the proportion is maintained, allowing for a scaled resizing.
5. Flip: flips object vertically or horizontally

Grouping Drawing Objects:

Grouping feature is used to resize, move, rotate, flip several objects simultaneously by
grouping several objects into single object.
1. select one object, then hold down the Shift key and select the others you want to
include in the group.
2. choose Format > Group > Group from the menu bar or right-click and choose
Group > Group from the pop-up menu.
To ungroup:
1. choose Format > Group > unGroup from the menu bar or right-click and choose
Group > UnGroup from the context menu.

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Positioning Image/Graphics Within The Text:
Positioning: How to position image or graphics with respect to the text and other
graphics.
Positioning of a graphic is controlled by four settings:
1. Arrangement refers to the placement of a graphic on an imaginary vertical axis.
Arrangement controls how graphics are stacked upon each other or relative to the
text.
1. bring to front – places images on top of other graphic
2. bring Forward – bring one level up on the screen relative to other object
3. send backward- send objects one level down
4. send to back- sends image to bottom of the screen relative to other object
2. Alignment refers to the vertical or horizontal placement of a graphic in relation to
the chosen anchor point.
Horizontal alignment – left, right, center
Vertical alignment – top,center,bottom
3. Anchoring refers to the reference point for the graphics. This point could be the
page, or frame where the object is, a paragraph, or even a character. An image
always has an anchor point.
1.To page: image remains same with page margin
2.to paragraph: image moves along the paragraph
3.to character: image associated with a character not with text sequence.
4.as character: image affects the text line and line break, moves with paragraph
5.to frame: image can be placed fixed inside the frame.
4. Text wrapping refers to the relation of graphics to the surrounding text, which may
wrap around the graphic on one or both sides, be overprinted behind or in front of the
graphic, or treat the graphic as a separate paragraph or character.

POSITIONING GRAPHICS OPTIONS AVAILABLE IN:

From the Format menu, where you can find Alignment, Arrange, Wrap, and Anchor (both
for images and drawing objects).
Right click object or graphic -> context menu
To resize image : right click -> picture or format menu-> picture
To resize object(drawing): right click position and size or format menu-> object->position
or size.
TEMPLATE
A template is a model that you use to create other documents.
It has predefined formatting styles, graphics, tables, objects etc.,
For example, you can create a template for business reports, online form, brochure, leave
application etc.,

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Uses:
Saves time
Templates simplify the creation of documents.
Templates improve clarity
Default template:
1. Blank template or untitled or text document .
To create a template using two ways:
1. From a Document
2. Using a wizard
Create a new template from a document:
 Open an existing document or create a new document.
 Add the text and formatting as you want.
 Select File > Template > Save. Now templates dialog box will appear.
 Write the name in the new template box.
 Select the category where you want to save your template. The suggested
category is MyTemplates only.
 Click on OK Button.
Types of templates available through wizard in OO Writer
 Letter
 Faxes
 Agendas
 Presentations
 Web pages
To create a template using a wizard follow these steps:
1. Click on File > Wizards > Select the type of template
2. Follow the instructions coming on the wizard.
3. The last step of the wizard saves the template in the folder. Select the
proper folder and save it.
4. After saving the template choose a new file to use the created template.
To change the default template to a custom default template follow these steps:
1. Click on File > Template > Organize. The template management dialog
opens.
2. Select the folder for the template gallery.
3. Choose the template you want to set as default.
4. Click on the Commands button and choose Set As Default Template from
the drop-down menu or right click on custom template ->set as default
template
To reset the default template follow these steps:
1. Click on File > Template > Organize. The template management dialog
opens.
2. Click on any option for the template.
3. Now click on the Commands button and select Reset Default Template
from the drop-down menu.

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To update the template
open the template and choose File > Save As option.

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