🏢 307 Santolan Rd, Corazon De

Jesus, San Juan City

📨
[email protected]

📱 09267109193

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 COMPANY PROFILE
Company Name
R3’s Events Company

Logo and Tagline

Moments, we treasure like gold.

Company Location Map

Company Address:
307 Santolan Road, Corazon De Jesus, San Juan City

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Company Details/Internet/Website
Contact Detail: 09267109193
Email address: [email protected]
Contact person: Lalaine L. Amoncio, CEO/Proprietor

COMPANY LOGO MEANING

The R3’s Events Management logo is a carefully crafted emblem that combines rose pink and
metal elements in a minimalistic and elegant design. Circling this logo is a round platinum
with golden glow frame, which encircles the company name initials "R3’s Events
Management" in sophisticated rose-pink typography. This logo exudes a sense of timeless
charm and professionalism, reflecting the essence of R3’s Events Management brand.

Company Description
R3’s Events Management is all about creating unforgettable and seamlessly executed events.

Whether you're planning a wedding, a corporate gathering, a conference, a gala, or any

special occasion, we specialize in providing the services and expertise needed to bring your
vision to life.

COMPANY OVERVIEW
R3’s Events Management is a premier event management and venue services company that
specializes in creating memorable and seamless experiences for a wide range of events. With
a passion for excellence and a commitment to customer satisfaction, we have established
ourselves as a trusted partner for individuals, businesses, and organizations seeking top-notch
event solutions.

COMPANY HISTORY
Our story as a creative team started from a school event that was assigned to us as our final
project. It was given a point of 95. Our pilot event that sparked our potentials and dreams is
now continuing to blaze.

Company Services
v Past Events
As a full-service event planner, any part of your program will be conceptualized, created, and
overseen by R3’s Events Management Company: Summit, Birthdays, Wedding, Team
Building, Graduation, Christmas Party, Concert, Pageant, Fun Run, Town Fiesta, Christening
and many more.

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱
09267109193
 ACCREDITED SUPPLIERS AND PARTNERS

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Company Mission & Vision
OUR MISSION To be the world leading Event Management Company that delivers high
quality, value-driven services while focusing on the uniqueness and peculiarities of our
clients’ project.

OUR VISION To ensure client satisfaction and loyalty as we deliver personal and unique
experiences that are beyond expectation and create long term loyal relationships by
consistently providing outstanding service that creates an overall extraordinary event
experience.

Objective
Our goal is to seamlessly integrate the entire production experience right into the
environment of each event. An event that will be forever part of treasured moments.

Company Pledge
To exceed our client’s expectations and be considerate in what our clients desire. For our
clients to be given the outmost respect and be always accountable and responsible with our
actions.

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 PROPOSAL LETTER

June 11, 2024

Mr. Akieh F. Corbo

Country Manager
51 Talk Ortigas
PASIG CITY

RE: PROPOSAL TO MANAGE AND OR ORGANIZE THE LEADERSHIP TRAINING SEMINAR

COMPANY

A wonderful day!
We the R3’s Events Company are delighted to organize 51 Talk Leadership Training Seminar
on August 18, 2024 Saturday 8:00 am at Astoria Plaza, Pasig City. It is indeed a great
opportunity to offer you a good service.

R3’s Events Company will ensure that your Leadership Training Seminar will be
comprehensive and effective for we are serving the people for over 3 years and a half and
all of the people that chose us are happy to the overall program and services that we
offered to them.

Hence, we would love to discuss to you the other details such as the cost estimation
and its detailed estimation. Along with this we would also love to present to you our
proposal and agreement form.

We are hoping for your response with regards to these. If you have any questions,
inquiries and a proposed idea and the theme feel free to discuss it with us. You can
contact us at 09267109193 or you can email us at
[email protected] for further information.

Thank you and God bless!

Sincerely Yours,

Lalaine L. Amoncio
CEO/EVENTHEAD

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 EVENT BRIEF (5 W’s and H)

On-Site Location
Online
Online Thought- and Fixed Cost
Student’s
English leadership Capacity/Mi
Break
Teacher nimums

June 11, 2024

Mr. Akieh F. Corbo
Client

Dear Sir,
This serves as a final quotation for you up-coming Leadership Training Seminar. The total package
cost of Php 426,634.00 net of all taxes.

Proposed Dates : August 18, 2024

Proposed Venue : Astoria Plaza, Pasig City
Proposed Theme : Leadership Training Seminar
Proposed Time : 8:00 AM - 5:00 PM
Number of Guest : 150 Pax

PARTICULARS COST

Catering & venue services for 150 pax 130,350

Sound system 18,350
Emergency Fund 26,000
Events styling 40,000
Events Management Fee 115,000
Photo and video 20,000
Grand Total ₱349,700

TERMS AND CONDITIONS:

-Please send back the signed Conforme
-50% down payment upon confirmation
-50% one month prior the event
-Mode of Payment CASH

Prepared By: Conforme:

Lalaine L. Amoncio

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
R3’s Events Management Company

DETAILED COST ESTIMATE

The following is a list of a projected cost to be incurred in the holding Leadership Training Seminar.
Proposed Venue: Astoria Plaza
Proposed Theme: Leadership Training Seminar

PARTICULARS DETAILED INCLUSIONS ACTUAL COST

Venue •Venue and Electricity 20,000

Lights and Sound System •Lights and Sound 18,350

•Led Projectors and Laptops
•Two (2) Microphones
Food •Food/Snacks 110,350
•Water
Photo and Video Coverage •1 Photographer 20,000
•1 Videographer
•Sam day Edit
Emergency Fund •Fire Extinguishers 26,000
•Medical Supplies
Event styling •10x10 Tarpaulin 40,000
•Confetti
•Flowers
Events Management Fee •Full Coordination 115,000
•Unlimited Coordination and
Consultation

SUB TOTAL ₱ 349,700

VAT 12% ₱ 41,964
CONTINGENCY FEE 10% ₱ 34,970
GRAND TOTAL ₱ 426,634

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Event SWOT Analysis with
Action Plan

R3’s Events Management Company action plan for handling unexpected situations is
designed to ensure the safety and satisfaction of our clients and guests. In the event of
extreme weather conditions or natural disasters, our first priority is to evacuate all attendees
to a designated safe area while maintaining clear communication through loudspeakers and
mobile notifications. Our on-site medical team will be on standby to address any health
emergencies, and our backup power generators will ensure uninterrupted services. In cases of
unexpected cancellations or disruptions by vendors, we maintain a list of reliable backup
vendors and suppliers. Additionally, for security concerns, we have trained personnel and
CCTV monitoring in place.
R3’s Events Management Company is committed to adapting swiftly to any unforeseen
circumstances, putting the safety and well-being of our clients and attendees above all else,
and ensuring the continuation of exceptional event experiences.

Events Protocol
Program will start at exactly 8am. Strictly follow the schedule.
Seating arrangement will not be changed the day of the event.
Local products for the tokens.
Use conversational yet professional language when communicating to the quests,
participants etc.

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
VENUE DETAILS

Venue Site: Astoria Plaza

Vicinity Map

Venue Site: One Cafe

Vicinity Map

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Outdoor Decoration: Astoria Plaza

Stage Design

Stage Layout - Conference Room

VIP

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Stage Layout - Conference room: One Café

VIP

Legends

Round table with 8 chairs Utility room VIP VIP

Entrance /Exit

Long table with 10 chairs Bathroom

Stage/Podium Exit
Event Program Schedule:

DATE ACTIVITIES
July 27 2024 - Initial meeting
July 31, 2024 -Presentation of proposed pegs and budget
-Signing of contract with 50% Down payment form the total
package cost
August 1, 2024 -Inquiry to all possible suppliers regarding the client’s counter
proposal and availability of requirements
-Ask all the suppliers to pencil book the date of the event
August 3, 2024 -Finalization of guest list
August 4-5, 2024 -Initial finalization of the plans, stage set up, concept etc.
August 7, 2024 -Coordination Meeting with the Client for any revisions.
August 8-9, 2024 -Review the details of the venue and event
August 10, 2024 -Coordination Meeting with the suppliers and full payment
August 11-15, 2024 -Final Coordination of suppliers

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 -Review suppliers’ contract
-Review Clients checklist
-Finalization of Program
August 16, 2024 -Final Coordination Meeting
-Final run through of Contract and checklist
August 18, 2024 -Event Day

Program Flow/Technical Script

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 TIME ACTIVITY
5:00AM - 6:00AM Call time/Preparation for events staffs and
suppliers
7:00 AM - 7:30 AM Finalizing the prep-up and set-up

7:31AM - 8:00AM Registration and Arrival of Guests

8:00AM - 8:10AM Welcoming participants to the venue

8:10AM - 8:15AM Singing National Anthem/ Opening Prayer
8:15AM - 8:35AM Opening Remarks Introduction of main
Guests
8:35 AM - 10:35AM Start of Leadership Training Seminar

10:35 AM -10 :40 AM BREAK

10:40 AM -12:00 NN Re-assembly
12:00 NN – 1:00 PM LUNCH BREAK
1:00 PM – 2:00 PM Re-assembly
2:00 PM – 3:00 PM Activities
3:30 PM – 3:50 PM SNACK
3:50 PM – 4:30 PM Presentation of outputs
4:30 PM – 4:55 PM Awarding of Certificates/Closing Remarks
4:55 PM – 5:00 PM End of program

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09267109193
 Event Checklist

Risk Management/Contingency Plan

We have our onsite staff to take of every concern to ensure all guests and participants safety.

Contract to Supplier

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
This contract serves as an agreement between R3’s Events Management and Astoria Plaza.
It became effective on August 17, 2024 and inclusive services provided for Leadership
Training Seminar, which will be held on August 18, 2024 from 8:00AM to 5:00PM.
The supplier hereby agrees to provide the following services for the Event in exchange for
financial compensation outlined below:
• Foods good for 150 Pax and above
• Drinks and beverages
• Snacks and drinks good for 150 Pax and above.
COMPENSATION
In exchange for the services described above, the client agrees to provide the supplier with
a total payment sum of ONE HUNDRED TEN THOUSAND THREE HUNDRED and FIFTY PESOS
(₱110,350.00). A NON-REFUNDABLE FEE of 20% of this amount of TWENTY-TWO
THOUSAND and SEVENTY PESOS (₱22,070.00) shall be paid upon the execution of this
contract, with the balance due no less than five (5) business days prior to the Event.
EVENT LOGISTICS
The supplier shall have access to the Event location beginning at 8:00AM-5:00PM on August
18, 2024 in order to set up the appropriate stations, goods, or other items necessary in
order to complete the services described. Items that require physical display space must be
no larger than (Dimensions) and shall be displayed in a clean and orderly fashion throughout
the course of the Event. No goods or services not described above may be sold or
distributed during this Event without the Client’s express written consent.
Following the event, the supplier will have until 6:00PM to break down all equipment and
clear the area of all goods. The supplier is required to leave the area in a clean and
serviceable manner.
PROFESSIONAL APPEARANCE
The supplier will display an appearance and manner appropriate with the mood and theme
of the Event being held. The supplier’s station will not in any way interfere with the Event on
hand, nor will vending staff leave the station unattended.
Any special dress or appearance requirements outside of the accepted norm will be
discussed in advance between the Client, and the Supplier.
By signing below, both the Client and the Supplier indicate that they have read, understand,
and agree to all terms and conditions in this contract.
Client: Mr. Akieh F. Corbo Date: June 17, 2024
Supplier: Astoria Plaza Date: June 20, 2024

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09267109193
Supplier Service Form

Business Owner
First name Last name MI

Business Name
Contact number

Email
State Entity Registration No.
Employer Identification Number
Address
Street Address City Province

Participant Waiver
Participant Name:

Phone number:

Email:

I am aware of the dangers of attending this event on August 18, 2024. I promise to not
to hold the company and its staffs liable or pursue legal action against them. I agree to
hold the company harmless including financial responsibility for any injuries. I will
do all my power to obey all the safety protocols of the event. And I will seek
clarification if necessary.

Participant Signature Date

Legal Requirements

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193
 Google Evaluation and QR Code

🏢 307 Santolan Road, Corazon De Jesus, San Juan City• 📨 [email protected] • 📱

09267109193