PHILIPPINE IDENTIFICATION SYSTEM

(PHILSYS) REGISTRY OFFICE

1. Registration to the Philippine Identification System (PhilSys)

This process involves the collection of demographic and biometric information of citizens or
resident aliens in the Philippines to the PhilSys. Subsequently, the collected information shall
undergo deduplication and back-end validation to ensure the uniqueness of the identity of the
applicant. Once validated, the applicant shall be issued a PhilSys Number (PSN). Upon successful
registration and generation of the PSN, the Philippine Identification (PhilID) shall be printed and
issued to the registered person.

Office or Division: PhilSys Registry Office

Classification: Highly Technical

Type of Transaction: G2C - Government to Citizen

Who may avail: General Public

CHECKLIST OF REQUIREMENTS WHERE TO SECURE

1. Accomplished one PhilSys Registration 1. PhilSys Registration Centers

Form with the following information in
capital letters:
a. Full Name
b. Sex
c. Date of Birth
d. Place of Birth
e. Blood Type
f. Permanent Address
g. Present Address
h. Filipino or Resident Alien
i. Marital Status (Optional)
j. Mobile Number (Optional)
k. Email Address (Optional)

2. At least one identification document. 2. Government Agencies, Non-

Government Organizations (NGOs),
List of Acceptable Identification Documents Private entities, Academe, Local
Government Unit (LGU)
Primary Documents:

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 1. Certificate of Live Birth (OCRG
Form No. 101 and 102) or Report of Birth 1. Philippine Statistics Authority (PSA)
AND one government-issued and other government agency;
identification document which bears full 2. Department of Foreign Affairs
name, front-facing photograph, and (DFA);
signature or thumb mark; 3. Government Service Insurance
2. Philippine Passport or ePassport; System (GSIS) or Social Security
3. Unified Multi-purpose Identification System (SSS); or
(UMID) Card; or 4. Land Transportation Office (LTO).
4. Student’s License Permit or Non-
Professional/Professional Driver’s
License.

In case the applicant does not have any of the

Primary Documents, any of the
Alternative/Additional Documents shall suffice.

Alternative/Additional Documents:

1. Certificate of Live Birth;

2. Report of Birth; 1. Philippine Statistics Authority (PSA) or
3. Certificate of Foundling or Certificate of National Statistics Office (NSO) or Local Civil
Live Birth of Person with No Known Registry Office (LCRO);
Parent/s; 2. Philippine Statistics Authority
4. IBP Identification Card; (PSA) or National Statistics Office
5. PRC ID; (NSO) or Philippine Foreign Service
6. Seaman’s Book (Seafarer's Record Post (PFSP);
Book); 3. Philippine Statistics Authority
7. OWWA E-Card; (PSA);
8. Senior Citizen’s ID; 4. Integrated Bar of the Philippines
9. SSS ID; (IBP);
10. Pantawid Pamilyang Pilipino Program 5. Professional Regulation
(4Ps) ID; Commission (PRC);
11. License to Own or Possess Firearms 6. Maritime Industry Authority
(LTOPF) ID; (MARINA);
12. NBI Clearance; 7. Overseas Workers Welfare
13. Police Clearance/ID; Administration (OWWA);
14. Solo Parent’s ID; 8. Office of Senior Citizens Affairs
15. Person with Disability (PWD) ID; (OSCA) and/or Local Government
16. Voter’s ID; Units (LGUs);
17. Postal ID; 9. Social Security System (SSS);
18. Taxpayer Identification Number (TIN) 10. Department of Social Welfare and
ID; Development (DSWD);
19. PhilHealth ID; 11. Philippine National Police (PNP);
20. Special Resident Retiree’s Visa 12. National Bureau of Investigation
(SRRV); (NBI);
21. National ID from other countries; 13. Philippine National Police (PNP);

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22. Residence ID from other countries; 14. Department of Social Welfare and
23. Professional Identification Card; Development (DSWD);
24. Eligibility Card; 15. National Council of Disability
25. Dependent’s ID; Affairs (NCDA) or its regional
26. Retiree’s ID; counterpart, Office of the Mayor,
27. Conductor's License; Department of Social Welfare and
28. PVAO Pensioner's ID (Veteran or Development (DSWD) Office and
Dependent); other participating organizations with
29. Seafarer's Identity Document a Memorandum of Agreement with the
(Seaman's ID); Department of Health (DOH);
30. Tribal Certificate/ID; 16. Commission on Elections
31. Certificate of Confirmation or Certificate (COMELEC);
of Indigenous Cultural Communities 17. Philippine Postal Corporation
(ICCs)/Indigenous Peoples (IPs) (PHLPost);
Membership (CIPM); 18. Bureau of Internal Revenue (BIR);
32. Certificate of Tribal Membership; or 19. Philippine Health Insurance
33. Identification Certificate (IC). Corporation (PhilHealth);
20. Philippine Retirement Authority
(PRA);
21. Issuing country;
22. Issuing country;
23. Maritime Industry Authority
(MARINA);
24. Civil Service Commission (CSC);
25. Armed Forces of the Philippines
(AFP) and Philippine National Police
(PNP);
26. Philippine National Police (PNP),
Armed Forces of the Philippines (AFP)
and Philippine Coast Guard (PCG);
27. Land Transportation Office (LTO);
28. Philippine Veterans Affairs Office
(PVAO);
29. Maritime Industry Authority
(MARINA);
30. Tribal Affairs Office under the
Office of the Mayor (if applicable);
31. National Commission on
Indigenous Peoples (NCIP)/Tribal
Leader of Indigenous Cultural
Communities (ICCs)/ Indigenous
Peoples(IPs);
32. National Commission on Muslim
Filipinos (NCMF); or
33. Philippine Consulate General.

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The following identification documents shall be
accepted as Alternative/ Additional Documents
provided that these have a front-facing
photograph, signature or thumb mark, full name, 1. Employer;
permanent address and date of birth: 2. Academic Institutions;
3. Issuing City/Municipality;
1. Employee ID; 4. Issuing Barangay;
2. School ID 5. Issuing Barangay;
For pre-school, elementary and 6. Commission on Elections (COMELEC);
secondary, signature or thumbmark 7. Bureau of Jail Management and
of the ID owner is not required. Penology (BJMP); or
3. City/Municipal ID; 8. Philippine National Police (PNP) or
4. Barangay Clearance/Certificate Bureau of Jail Management and Penology
This shall contain a statement of the (BJMP).
Barangay Chairman that he/she
personally verified the applicant’s
residency and that the applicant has
been residing there for at least six
months prior to PhilSys registration.
5. Barangay ID;
6. Voter’s Certification issued by the
COMELEC;
7. Prison Record; or
8. Certificate of Detention.

3. For the claiming of PhilID, present any of

the following:
a. Transaction Slip; or a. PSA-based and LGU-based
b. Identification and/or supporting Registration Centers
document/s presented during b. Government Agencies, Non-
registration. Government Organizations, Private
entities, Academe, LGU
In case of an authorized representative, he/she
may claim the PhilID of the registered person
provided that he/she presents the following:
a. Authorization letter;
b. Valid identification document of the
registered person; and
c. Valid identification document of the
authorized representative.

CLIENT STEPS AGENCY ACTIONS FEES PROCESSING PERSON

TO BE TIME RESPONSIBLE
PAID

1. Submit the duly 1.1. Review the None 5 minutes Screener

accomplished consistency of the PhilSys
PhilSys information on the Registration Team
Registratio PhilSys Registration (PRT)

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n Form and present Form against the
the identification identification and/or
and/or supporting supporting
document/s to the document/s
Screener. presented.

1.2. Affix full name

and signature in the
PhilSys Registration
Form and return the
identification and/or
supporting
document/s to the
applicant.

1.3. Assist the None 1 minute Registration

applicant to the Center Supervisor
Registration Kit PhilSys
Operator waiting area. Registration Team
(PRT)

2. Proceed to the 2.1. Encode the None 5 minutes Registration Kit

Registration Kit demographic Operator
Operator and information of the PhilSys
present the PhilSys applicant. Registration Team
Registration Form (PRT)
and identification
and/or supporting
document/s.

2.2. Review the None 4 minutes Registration Kit

consistency of the Operator
demographic based PhilSys
on the submitted Registration Team
identification and/or (PRT)
supporting
document/s.

2.3. Scan the

identification and/or
supporting
document/s.

2.4. Capture the

irises of the applicant.

2.5. Capture the ten

functional fingerprints
of the applicant.

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 2.6. Capture the
front-facing
photograph of the
applicant.

Note: Biometric
exceptions/forced
capture will apply if
there is a physical
impossibility to
capture a complete
set of biometric Registration
information due to Center Supervisor
medical or physical PhilSys
disability or if the Registration Team
complete set does not (PRT)
meet the minimum
threshold standards.

3. Review and 3.1. Confirm the None 3 minutes Registration Kit

confirm the correctness of Operator
correctness of demographic and PhilSys
demographic and biometric information. Registration Team
biometric (PRT)
information.

4. Affirm the 4.1. Read and None 2 minutes Registration Kit

collection of their explain the Disclosure Operator
data for PhilSys under Section 12 of PhilSys
registration and the Data Privacy Act Registration Team
other services. of 2012 as reflected in (PRT)
the PhilSys
Registration Client
System.

None 4.2. Print the None 1 minute Registration Kit

Transaction Slip. Operator
PhilSys
Registration Team
(PRT)

5. Receive 5.1. Return the None 1 minute Registration Kit

the identification identification and/or Operator
and/or supporting supporting documents PhilSys
documents and the and provide the Registration Team
printed Transaction Transaction Slip to the (PRT)
Slip. applicant.

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None 5.2. Approve and None 2 minutes per Registration
upload data packet to data packet Center Supervisor
the server. PhilSys
Registration Team
(PRT)

None 5.3. Perform None 15 minutes None

demographic and/or
biometric Note: The Note: This
deduplication. duration may be deduplication
shortened process is being
depending on the performed by the
capacity of the system.
system.
In case of a potential
duplicate:

Conduct identity
validation through the
following:
a. ABIS Manual
Adjudication 15 minutes Registration
Subsystem; and/or Officers I, II and III
b. Manual Identity Validation
Verification System. Division
22 minutes
Note: In case of
possible fraud cases, Registration
conduct a fact-finding Officers I, II and III
and filing of Fraud
appropriate action, Management
when necessary. Division

None 5.4. Generate None 1 minute None

PSN/PCN.
Note: The Note: This
duration may be process is system-
shortened generated.
depending on the
capacity of the
system.

5.5. Conduct PhilID None 5 days, 1 hour Information

Production, Kitting and 25 minutes Systems Analyst I
and Release to per batch and II, Shift
Delivery Partner. Supervisor,

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 Printing Quality
Note: 1 batch consists Inspector III,
of 4,500 records. Computer
Operator II
i. Batch Creation; ID Processing and
ii. Data Preparation Management
System; Division, AllCard,
iii. Photo Cropping; Bangko Sentral ng
iv. Card Pilipinas
Personalization
(Laser);
v. Card
Personalization
(DOD);
vi. Visual Inspection;
vii. Quality Check of
Personalized Cards;
viii. Card Carrier
Printing;
ix. Card Kitting;
x. Quality Check of
Kitted Cards;
xi. Certificate of
Mailing Generation;
xii. Temporary
Storage of PhilIDs at
Bangko Sentral ng
Pilipinas; and
xiii. Turnover of Kitted
Cards to Post Office.

None 5.6. Processing and None 5 to 30 working Philippine Postal

distribution of PhilIDs days Corporation
to local Post Offices. (PHLPost)

Note:
- within 5
working days for
delivery address
within National
Capital Region
- within 7
working days for
delivery address
within Luzon,
Visayas, and
Mindanao
within 30
working days for

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 delivery address
for remote and
far-flung areas

6. Present the 6.1. Deliver the None 1 minute Philippine Postal

Transaction Slip or PhilID to the address Corporation
identification of the card owner. (PHLPost)
and/or supporting
document/s 6.2. Match the
presented during transaction number in
registration. the Transaction Slip or
full name found in the
identification and/or
supporting
document/s.

7. Affix signature 7.1. Release the None 3 minutes Philippine Postal

to the delivery enclosed PhilID. Corporation
receipt. (PHLPost)

If there is no possible duplicate:

TOTAL processing time of PhilSys None 10 working

Registration if the delivery address is days, 2 hours,
within NCR: and 9 minutes

TOTAL processing time of PhilSys None 12 working

Registration if the delivery address is days, 2 hours,
within Luzon, Visayas, or Mindanao: and 9 minutes

TOTAL processing time of PhilSys None 35 working

Registration if the delivery address is in days, 2 hours,
remote and far-flung areas: and 9 minutes

If there is a potential duplicate:

TOTAL processing time of PhilSys None 10 working

Registration if there is a possible days, 2 hours,
duplicate and the delivery address is and 46 minutes
within NCR:

TOTAL processing time of PhilSys None 12 working

Registration if the delivery address is days, 2 hours,
within Luzon, Visayas, or Mindanao: and 46 minutes

TOTAL processing time of PhilSys None 35 working

Registration if the delivery address is in days, 2 hours,
remote and far-flung areas: and 46 minutes

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