SEM 83- LECTURE 4

DESIGN MANAGEMENT
GRPH456n

MATERIAL BY: RANIA EZZAT & SARA AHMED PRESENTED BY: NASHWA MAHMOUD
Today’s Topics
1. What is a project?
2. What is Project Management?
3. What is Project life cycle?
4. The four phases of project
WHAT IS A PROJECT?
A temporary effort made to produce a unique product,
service, or result.
WHAT IS A PROJECT?
A temporary effort made to produce a unique product,
service, or result.

Temporary: it has a defined beginning and end in time.

Ends after attaining its objectives.

Unique: This product, service, or result is different from

others that may have preceded it.
SUCCESSFUL PROJECT
A project is usually to be a success if it achieves the
objectives according to their criteria, within an agreed
timescale and budget.
What is Project Management?
Project management is the application of knowledge,
skills, tools, and techniques to project activities to meet
the project requirements.
WHAT IS PROJECT LIFE CYCLE?
Project life cycle is a framework to manage any type of
project, it provides guideline to project managers for
successful completion of project
The 4 phases for project life

1- Initiation 2- Planning 3- Execution 4- Closing

INITIATION PHASE
Project initiation is the first phase
and very important to meet
successful business needs from a
project.

Project initiation phase determines

the project idea, business case, goals,
project charter, risks, stakeholders
and financial analysis.
INITIATION PHASE
The Project Initiation Phase includes:

Business vision and mission

Project goals and benefits
List of stakeholders
Scope of the Project
Project deliverables
Risks associated with the project
Project budget and resources
INITIATION PHASE
1. UNDERTAKE A FEASIBILITY STUDY
In the initial stage, it is essential to understand the
feasibility of the project. See if the project is viable from
the economic, legal, operational, and technical aspects.

Identifying problems will help you analyze whether you

can solve issues with appropriate solutions
INITIATION PHASE
1. UNDERTAKE A FEASIBILITY STUDY
In the initial stage, it is essential to understand the
feasibility of the project. See if the project is viable from
the economic, legal, operational, and technical aspects.

Identifying problems will help you analyze whether you

can solve issues with appropriate solutions

2. IDENTIFY THE PROJECT SCOPE

Identifying the project scope involves defining the length,
breadth, and depth of the project.

On the other hand, it’s equally essential to outline

functions, deadlines, tasks, features, and services.
INITIATION PHASE
3. IDENTIFY THE PROJECT DELIVERABLE
Upon identifying the project scope, the very next
step is to outline the project deliverables. The project
deliverables include defining the product or services
needed.
INITIATION PHASE
3. IDENTIFY THE PROJECT DELIVERABLE
Upon identifying the project scope, the very next
step is to outline the project deliverables. The project
deliverables include defining the product or services
needed.

4. IDENTIFICATION OF PROJECT STAKEHOLDERS

A thorough identification of project stakeholders is
essential. It is better to have meetings with team
members and experts to identify project stakeholders.

Documentation of relevant information on stakeholders

and impact on them on successful completion of the
project is required.
INITIATION PHASE
5. DEVELOP A BUSINESS CASE
Before developing a business case, check whether the
essential pillars of the project such as feasibility, scope,
and identification of stakeholders are in place.

Creation of a statement of work (SoW) and the formation

of a team wrap up the project initiation phase.
INITIATION PHASE
5. DEVELOP A BUSINESS CASE
Before developing a business case, check whether the
essential pillars of the project such as feasibility, scope,
and identification of stakeholders are in place.

Creation of a statement of work (SoW) and the formation

of a team wrap up the project initiation phase.

STATEMENT OF WORK (SOW) :

It is a document that records and defines all the aspects
of a project, including timetable, deliverables, and
processes.

Generally, it is the foundation of your project plan and is

one of the first documents you will create and refer to for
guidance.

You can draft it from scratch or use Statement of Work

Templates.
PLANNING PHASE
The planning phase frames a set of
plans which help to guide your team
through the implementation phase
and closing phase.

The project plan developed should

include all the essential details related
to the project goals and objectives
and should also detail how to achieve
them.

It is the most complex phase in

which project managers take
care of operational requirements,
design limitations, and functional
requirements.
PLANNING PHASE
1. Identification of the project plan.
2. Creation of workflow documents.
3. Estimation of budget.
4. Gathering resources.
5. Risk anticipation.
PLANNING PHASE
1. CREATING A PROJECT PLAN
A project plan is a blueprint of the entire project.
A well-designed project plan should determine the list
of activities, the time frame, constraints involved, and
potential risks.
It assists the project manager to streamline operations
to meet the end objective and track progress by taking
PLANNING PHASE
1. CREATING A PROJECT PLAN
A project plan is a blueprint of the entire project.
A well-designed project plan should determine the list
of activities, the time frame, constraints involved, and
potential risks.
It assists the project manager to streamline operations
to meet the end objective and track progress by taking
appropriate decisions at the right time.
2. CREATING A RESOURCE PLAN (FOR WORKFLOW)
The resource plan provides information about various
resource levels required to accomplish a project.
A well-documented plan specifies the labor and
materials to complete a project.
Resources used should have relevant Project
Management expertise. Experience in the concerned
domain is a priority.
PLANNING PHASE
3. BUDGET ESTIMATION
Framing a financial plan helps you to set the budget and
deliver project deliverables without exceeding it.
The final budget plan lists expenses on material, labor,
and equipment.
Creating a budget plan will help the team and the project
managers to monitor and control the costs throughout
the Project Management life cycle.
PLANNING PHASE
3. BUDGET ESTIMATION
Framing a financial plan helps you to set the budget and
deliver project deliverables without exceeding it.
The final budget plan lists expenses on material, labor,
and equipment.
Creating a budget plan will help the team and the project
managers to monitor and control the costs throughout
the Project Management life cycle.
4. GATHERING RESOURCES
Gathering resources is an essential part of project
planning as it helps to monitor the quality level of the
project.
It is not enough to assemble a well-balanced team from
internal and external resources.
Resources like equipment, money, software solutions, and
the workplace should be given to complete the assigned
tasks.
PLANNING PHASE
5. ANTICIPATING RISKS AND POTENTIAL QUALITY
Roadblocks
The risk plan will help you identify risks and mitigate
them.
It will comprise all the potential risks, the order of
severity, and preventive actions to track it.
Once threats are under control, it is possible to deliver
the project on time with quality.

Time, cost and quality are the BUILDING BLOCKS of every project.
Assignment 2/ part 1
Planning a creative project
- Set a plan for a creative project of your choice
(First 2 phases)

• Progress (10 marks)

ANY QUESTIONS?