UNIT 3, Application Software

Application Software, Software, which is required to solve some specific task of daily
use, is generally called Application software.

Some general purpose of application software and their uses are given below.

Word processing software, which use to create any document

Spreadsheet software, which used for financial calculation

Presentation software, which used for presenting any information

What is Microsoft word?

Microsoft word is application software that helps to create, edit, format, save and print
documents.

To open MS word program

Start All program MS office MS office word processer ;Then

 you can create any textual information by using the key board and Mouse
 You can edit your created document whether grammar error or spelling error
 You can save your document by giving File Name and the location of your document
where you save it.
 Formatting is changing the structure of the document.
 Types of formatting your document
 Page formatting
 Character formatting
 Paragraph formatting
 You can print your document

Creating Document

When you create document, text will wrap to the next line by itself when it reaches the right
margin of the page you can use Enter key from the keyboard to create new paragraph.

Saving Document

To save the document

 Choose file save/save as; then

Save as dialog box will be displayed select the location where you want to save the file
in from save in box. Enter the file name in file name box click save button.
UNIT 3, Application Software

Note If you want protect you document from other users , you can save the document with
password protection.

Note when you create the document, you better save it at the start point. Because you may loss
it if the computer is turned off accidentally. Click Save button on the standard toolbar again and
again to keep the text you type with the previous one in the document.

Save is used to save the document for the first time or modified document with the same name
and with the same location.

Save As is used to save the document for the first time or modified document with different
name or with the same name in different location.

Editing the document

Editing is preparing the document for output. Before we edit the document, we have to know
how to move in the document and how to select parts of the document.

Formatting the document

Formatting is changing the structure of the document.

There are three type of formatting

1, Character formatting

It is changing the structure of a character , a word or range of text.

Example; Font size , Font type , Font style , Font color, ………

2, Paragraph Formatting

It is changing the structure of the paragraph.

Example; Alignment, Indentation, Line Spacing, Drop cap, ……

3, Page Formatting

It is changing the structure of the page.

Example; page margin, Header and Footer, page border, …………

Character Formatting

=select the text or word to be formatted.

=choose Format = font.

UNIT 3, Application Software

Font dialog box will be displayed

=Apply any character format you like (font size, font style, font type, font color, ….) or Effect

To apply different effects

=select the check boxes to the left of Strikethrough, Double Strikethrough, Superscript,
Subscript, shadow, …

Screen elements of Micro software application

1. Office Button Displays as a Microsoft Office logo and, when clicked, displays a list of
options and most recently opened documents.
2. Quick Access Toolbar Contains buttons for commonly used commands.
3. I-beam Pointer Used to move the insertion point or to select text.
4. Window control
4.1 maximize
4.2 minimize
4.3 close

Screen elements of Spreadsheets

UNIT 3, Application Software

A spreadsheet is a collection of rows and columns. It is also known as a worksheet. A

worksheet is a primary document to store data. On starting spreadsheet i.e., MS-Excel 2007, a
spreadsheet window appears. Screen elements of Excel spreadsheet are shown below

Some important screen elements are discussed below:

office Button: Clicking on the Office Button displays a drop down menu containing a number of
options, such as New, Open, Save, and Print. The options in the Office Button menu are very
similar to those found under the File menu in previous versions of Excel.

Title Bar: This shows the name of the workbook (a collection of worksheets).

Quick Access Toolbar: This customizable toolbar allows you to add frequently used
commands. Click on the down arrow at the end of the toolbar to display the toolbar’s options.
formula Bar: Located above the worksheet, this area displays the contents of the active cell. It
can also be used for entering or editing data and formulas in the active cell.

Name Box: Located on the left of the formula bar, the Name Box displays the cell reference or
the name of the active cell.

ribbon: The Ribbon is the strip of buttons and icons located above the work area in Excel 2007.

The Ribbon replaces the menus and toolbars found in earlier versions of Excel.

Sheet Tab: Switching between worksheets in an Excel 2007 file is done by clicking on the sheet
tab at the bottom of the screen.

Status Bar: This shows the status of the active worksheet.

Worksheet: This stores the data.

Active Cell: It is the cell with the black outline. Data is always entered into the active cell.

The cell address is (column letter, row number) 1. There are screen similarities between MS-
Excel, MS-Word and other MS products. The main differences in a spreadsheet are:

( i) the formula bar which is used for operations on cells such as calculations

(ii) the working area

2. Formula bar is only present in Excel. MS-Excel 2007 has panels in place of menus available
in earlier versions of Excel.

For exploring massive amounts of data, Excel 2007 grid is 1,048,576 rows by 16,384 columns.
The columns now start from A and end at XFD.

Fill handle is a small black square displayed at the bottom right corner of the active cell.
UNIT 3, Application Software

The fill handle is used to fill adjacent cells with the same data or consecutive data. The entries
that are automatically inserted in the adjacent cells are dependent on the contents of the active
cell.

Mind you

Each spreadsheet Formula starts with Equal Sign (=)

Each spreadsheet Row represents by Numbers

Each spreadsheet Column represents by Alphabets or Letters

UNIT 3, Application Software

Total =SUM (B2:G2)

Average =AVERAGE (B2:G2)

Rank =RANK (G2, $G$2:$G$7)

Remark=IF (I2>=55,"pass", IF (I2<55,"fail"))

Maximum=MAX (B2:G2)

Minimum=MIN (B2:G2)

Grade/GPA for 1st Subject =IF(B2>90,"A",IF(B2>80,"B",IF(B2>65,"C",IF(B2>55,"D","f"))))

KEY CONCEPTS
Paragraph formatting is a modification of the paragraph so that it will appear readable for the
reader. This includes indention, alignments, bulleting and numbering, and line and paragraph
spacing.
Indentation is how far you want to move the paragraph away from the left or the right margin.
There are four methods for doing indentations: Tab key method, Ruler method, Indent Command
method and Paragraph Dialog Box method.
Alignment is orientation of a text and a paragraph which is aligned evenly along the left and
right margins. Alignments can be left, right, center and justify.
Bulleting and numbering is used to outline, arrange and emphasize texts.
Line and paragraph spacing options allows you to control how much space should be between
lines and paragraphs in Word.
A page break is the location where a new page begins. It can be either automatic or manual.
Spreadsheet software is application software that is capable of managing tabular data.
Excel is one of spreadsheet software.
Excel sheet is arranged in rows and columns.
In Excel, all formulas start with equal (=) sign.
Cell reference identifies cell’s location and values.
Cell references can be absolute and relative.
An absolute cell reference remains constant even if the reference is copied or moved to another
cell or sheet. Relative cell reference is the default behavior of a formula in which the reference
changes according to the position of the cell when it is copied to other cell,
Presentation software is application software that enables you to organize and present
information.
Microsoft PowerPoint is one of presentation software. In Microsoft PowerPoint, you can manage
the layout of slide, apply theme, change slide background, and add tables, charts, SmartArts,
pictures, online pictures and video contents.