INFORMATION AND COMMUNICATIONS UNIVERSITY

SCHOOL OF ENGINEERING
FINAL YEAR PROJECT PROPOSAL

Project Title:
Design and development of a web-based multimedia lesson sharing
system for Lebanese International School.

Student Name : ABIGAIL MAKAYI

Student Number : 1612167166

Program of Study : Bachelor Of Information And

Communication Technology with Education

Phone Number : 0971522746

E-mail Address : [email protected]

CONTENTS
1. INTRODUCTION
1.1 PROJECT BACKGROUND
1.2 PROBLEM STATEMENT
1.3 OBJECTIVES
2. LITERETURE REVIEW
3. METHODOLOGY
4. TIMELINE
5. REFERENCES
1. INTRODUCTION
Multimedia is known as a combination of more than one type of media type such
as text (numeric or alphanumeric), audio, video, symbols, images, pictures and
animation; which is used to effect communication. With the aid of multimedia
technology, it is possible for teachers to create lesson content in which ever form of
media for the purpose of enhancing understanding and memorization of the
learners. (Guan etal. 2018).
The system will be accessed through user IDs and usernames, granting access
control in two parts of the system; students area and teachers area. Students will be
able to download various topical media files uploaded by teachers such as videos,
audios, presentations etc, which they can use to further understand the class given
lessons.
The need to access multimedia files electronically by students is evident with the
increase of many students and teachers finding that e-learning and teaching is
better at delivering and grasping content than the traditional way of class teaching.
In this case, the school will embrace both class physical teaching and electronic
delivery to cement students understanding and performance. (Enaam, A. 2019).

Access to the system will be through the use of students’ user names and
passwords and teachers’ user names and passwords according to their access
privilege sections respectively. The uploads will be filtered by the appointed
administrators assigned per each subject to ensure that only relevant materials are
shared.
This will see an improvement in the access to the correct, error free, needed
materials to conduct learning and teaching for both students and teachers,
especially during times that students are away from school as evident with the
covid-19 pandemic which requires self-isolation of both teachers and students,
students’ absentees due to illness or any social problems and aid as extra lessons
for weak students. According to (Ghulam S. etal 2015), Visual aid content fosters
effective learning and teaching. The system will offer exactly that thereby building
competent and well taught learners with a high pass rate.

1.1BACKGROUND TO THE PROPOSED SYSTEM

Lesson delivery has been done by teachers to students physically in class, with the
use of black boards and multimedia presentations. It has been deemed necessary
that learning and teaching be done remotely as well with the evolving of
computing devices that are portable and interconnection made possible using the
internet. (Gikas 2013).Many teachers and students have acquired these devices or
have them within reach. This has made it possible to share learning or teaching
resources easy on social media platforms.
There is no any form of policing when sharing of theses files is taking place to
authenticate the sources. Therefore, the need of a well organized controlled
platform of sharing these important materials is inevitable to allow only beneficial
and much needed materials to be shared.
The database management system (DBMS) for this system will have well sorted
and organized files according to media type, format, subject; math, science,
computer studies, and category, which will be placed under access control
according to teacher and student privileges set for by the administrator. Online
access will be accessed through intranet and extranet using any computer type
provided it is able to access the web-based system from any location.
The System would benefit the students and the teachers in a way that teachers will
find it easy to explain complex concepts through multimedia files which they can
upload/download from the platform which in turn would improve students
performance as thy can repeatedly view or listen to files as many times as they
wish. (Ghulam 2015).
Teachers would record either video or audio while they teach present students or
assume students are present if at all reporting is totally off the options, teachers can
also create multimedia presentations, audios or videos, worded documents and
pictures to share as lesson contents on the system. Students would use these
materials to learn or help with homework and easily understand various ways of
solving problems and review for exams. (Radu C. 2007).
The system would be useful for providing information missed in class as well.
Students spend more time in front of screens and it would therefore be more
exciting to study using media files available on their devices from their teachers.
1.2 PROBLEM STATEMENT
Students at Lebanese International School, who perform below par usually put the
blame to the bulk books’ information and lack of understanding the lessons by
teachers in class. At Lebanese International School, teachers use multimedia
incorporated in their lesson delivery through the use of television screen with
multimedia presentations and videos. But due to time allocations of lessons, some
information is not exhausted. Building a system that will enable learners download
the lesson media files will see to it that learners have the lessons presented in class
at their own spare time. Students need access to censored multimedia content to
help them study, review and understand concepts easily to better their confidence
and performance. (Ilhan and Oruc. 2016). It is also important to note that in times
when reporting to school is impossible, like in the case of covid-19 pandemic or
any social problems that might promote absenteeism, learning and teaching would
continue normally through e-learning.
1.3 OBJECTIVES OF THE PROPOSED SYSTEM
1.3.1 Main Objective
To design and develop a web-based multimedia lesson sharing system.
1.3.2 Specific Objectives
1.3.2.1 To design a user-friendly web interface for all secondary subjects in the
Cambridge IGCSE curriculum, categorising them by subject, content and access
privileges.
1.3.2.2 Create a database to hold data for all subject contents and setting up section
privileges for teachers and students.
1.3.2.3 Building a user-friendly security and monitoring control to ensure only
authenticated students and teachers of have access following the access control
setups.
2. LITERATURE REVIEW
Regionally, Luiza, De, etal (2017), talks about how education in tertiary and
schools in South Africa has improved with the introduction of multimedia in the
teaching and learning. With the use of various multimedia combinations, the
effects and achievements of students was overwhelming. Multimedia permits the
demonstration of complicated processes in a highly interactive and animated
fashion easy to understand.
With the multimedia integration in the teaching deliveries by teachers and
lecturers, learners easily understand and grasp course content making it easier for
them to achieve and perform better.
The content is prepared by teachers and can be presented in class, storage media
like CDs and DVDs. Access to these multimedia content is sometimes not possible
for some students as certain presentations happen in real time when some students
are absent.
Storage devices on which these materials are kept can also lose contents due to
damage like CDs scratching; as they have short life spans and data is not archived.
Globally, Arnes, A, etal (2014), proposed an E-archive: Digital Storage Media,
that would support various institutions with Electronic filling of media files on
remote servers in order to achieve effectiveness and efficiency in the management
as well as provide security to archives of important information.
The disadvantage with this proposal however is the use of open source services
that could only partially satisfy the needs of specific organizations not to mention a
school system. The system would implement Google drive and other web based
available archiving apps created by vendors. This would not provide the absolute
security and access as vendor apps lack customization.
The web-based multimedia lesson sharing system for Lebanese International
School would allow learners to access lessons by downloading of relevant
multimedia content using web-based cloud storage that is policed, encrypted and
above all, contains resources relevant for their school curriculum and syllabus.
3. METHODOLOGY
Following the SDLC model – Software Development Life Cycle, Waterfall model,
which is ideal for object oriented projects will be used. The system will undergo
the stages as shown below.
The waterfall model takes the fundamental process activities of specification,
development, validation, and evolution.
1. Requirements analysis and definition. The system’s services, constraints, and
goals will be established by consultation with system users; teachers and
students. They will then be defined in detail and served as a system
specification. This would be made possible through conducting interviews and
observations. For the interviews, questions would be made available for
teachers as well as teachers.
2. System and software design. The systems design process allocates the
requirements to either hardware or software systems by establishing an overall
system architecture. Software design will involve identifying and describing the
fundamental software system abstractions and their relationships. This will
involves the setting of the desired system by outlining the user interfaces, the
procedures and the hardware and software required. The diagram below shows
the flow chart design.

Flow chart
System Processes

 Login school id,

 Login username (teacher, student),
 Login user id,
 Select the subject area/specification,
 Upload/download.
Technologies used to design the system

Text editor : Dreamweaver

Technology Implemented : Apache Server
Language Used : PHP
Database : My SQL
User Interface Design : HTML, CSS, JAVASCRIPT,
Web Browser : Mozilla, Google Chrome, IE8,OPERA
Software : WAMP Server

Dreamweaver is a text editor to be used to design the frontend part of the web
interface. It is user friendly and enables the programmer to code easily by
providing both the graphical view and the code view.
The WAMP Server is a bundle of servers for windows operating system. Other
versions of WAMP Servers for other operating systems are the LAMP (Linux OS),
MAMP (MAC OS) and XAMP (windows and Linux OS).

MYSQL Database is used to store records of the multimedia content like videos,
audios, pictures, presentations, links and worded documents, login credentials and
any other relevant data. The use of MYSQL Database makes the system to be built
in a dynamic web application.

The PHP script is used for writing scripts to interact with our MYSQL Database.
These interactions could be establishing connections to the database, retrieving or
inserting records to the database and modifying or deleting records from the
database. PHP is used to perform other functions and operations such as
mathematical computation, export of records to files, getting date and time etc.
HTML is used to structure content on the web page. That is placing of contents at
various positions on the web page for display. It is used in the designing of forms
which will capture data into our database or be used for login verification on the
system.

CSS is used to make the system more attractive and beautiful by adding colors,
modifying contents (e.g. font style, font family, background color etc.) and make
HTML elements move from one position to the other etc.

JavaScript are used to make the system more interactive and user-friendly. They
can also be used for HTML form validations.
3. Implementation and unit testing. During this stage, the software design will be
realized as a set of programs or program units. Unit testing will involve
verifying that each unit meets its specification. The system will be done in
modules and after testing each module the appropriate improvements will be
done. The final system architect will be seen as shown on the diagram.

System architecture
Operation of the system architecture
The system comprises of the following components to function effectively and
efficiently.
- User Authentication: when teachers or students attempt to log in into the
system, authentication takes place to verify that they are allowed to enter into
the resource.
- Access Control: this ensures that the students access resources from the
student areas and teachers access resources from the teachers’ sections by
verifying resource privileges.
- Database: this will have all the uploaded and archived files.
- The users of the system are the clients, secondary school teachers and students,
the secondary schools and an administrator. All users of the system can access
the web portal and make see the procedure videos and steps for free.
- Access to other modules requires authentication of the user and the right access
to each module is controlled by the access control component of the system.
No user can access the database component of the system codes of client’s
login credentials and any other relevant data.
4. Integration and system testing. The individual program units or programs Will
be integrated and tested as a complete system to ensure that the software and
hardware requirements have been met. After testing, the software system will be
delivered to the school.

5. Operation and maintenance. Normally (although not necessarily), this is the

longest life cycle phase. The system will be installed and put into practical use.
Maintenance will involve correcting errors which would not be discovered in
earlier stages of the life cycle, and through users feedback or through observing
the system while at use then improving the implementation of system units and
enhancing the system’s services as new requirements will be discovered.
4. TIMELINE

Planning
The tasks to be undertaken in the entire development process of the web based
multimedia lesson system, will be affected by the Software Development
Methodologies despite following the Software Development Life Cycle (SDLC).
The System must have a plan with enough detail so that everyone involved knows
where the project is going. The schedule of work shown below describes the
various stages and duration of tasks to be embarked on.

Schedule of tasks
Budget plan
5. REFERENCES

1. Arnes, A, etal. (2014), International Conference on Engineering and

Technology Development. Bandar Lampung University, Bandar Lampung,
INDONESIA.
2. Enaam, A. (2019), Electronic learning and it’s Benefits, Eurasia Journal of
Mathematics Science and Technology Education, University of Qadisiyah.
IRAQ.
3. Ghulam S, etal. (2015), Impact of visual aids in enhancing the learning
process case research, Ghazi University, Punjab, PAKISTAN.
4. Gikas J, etal. (2013), Mobile Computing Devices In Higher Education: Student
Perspectives On Learning With Cellphones, Smartphones & Social Media, The
Internet And Higher Education, Volume 19, 5th March, 2021,
https://doi.org/10.1016/j.iheduc.2013.06.002.
5. Guan etal. (2018), On the Advantages of Computer Multimedia-aided English
Teaching. 8th International Congress of Information and Communication
Technology (ICICT-2018), Beihua University, CHINA.
6. Ilhan and Oruc. (2016), Effect of the use of multimedia on students’
performance: A case study of social studies class Genç Osman Ilhan* and Şahin
Oruç Yildiz Technical University, TURKEY.
7. Luiza, De, etal. (2017), The Effect of multimedia use on the teaching and
learning of Social Sciences at tertiary level: a case study, North-West
University, Potchefstroom, SOUTH AFRICA.
8. Radu C. (2007), Evaluating The Benefits Of Providing Archived Online
Lectures To In-class Math Students, Corolando Springs, Corolando, USA.