9LQIHETSP

TOPIC 9 REPORTING OF ASSESSMENT DATA
9.1 Purposes of Reporting

-- Accurate and useful reporting of assessment results enables teachers,
students, parents and the public to understand why various assessment
instruments are being applied and how the results will be used as part of the
improvement proces.
1. Instructional decision
Teachers decide to change or maintain their teaching and learning approach
based on the test results.
2. Grading decision
Teacher decides whether a student deserves a high or low grade based on the
test result, as grades are indicators of student performance.
3. Diagnostic decision
Teacher finds out the strengths and weaknesses of the students based on the
test results.
4. Selection decision
Student is selected for a programme or for admission into an institution based on
a test score. Test such as TOEFL is often used by universities to decide
whether a candidate is suitable, and hence selected for admission. A qualifying
test is needed for students after SPM to be selected for programmes in Teacher
Education Institute (IPG).
5. Placement decision
It deals with where a candidate should be placed based on the performance on
the test. For example, based on the performance on the language placement
examination conducted for new students by local universities, students are
placed into different language classes which are arranged according to
proficiency levels.
6. Counseling and guidance decision
For instance, counsellors give advice to students after SPM in terms of
appropriate vocations based on their test scores.
7. Programme of curriculum decision
It reflects the kinds of changes made to the educational programme or curriculum
based on examination results.
8. Adminstrative decision
Administrative policy decisions that need to be made which are also greatly
infuenced by test scores.
- Other purposes of reporting:

 To help schools in identifying the potential of their students.
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 By knowing the initiatives in improving achievement of the school, parents are
better able to cooperate with the school in promoting their children’s learning
and development.
 Information concerning their children’s success, strengths and weaknesses
as well as special problem enable parents to give their children the emotional
support and encouragement they need.
9.2 Reporting Methods
Some of the reporting methods are as follows:
Individual Parent-Teacher Conferences

 Provide a good opportunity for teachers to explain assessment results to
parents.
 Teacher can communicate the results of each individual student as well as the
performance of the school as a whole.
 Teacher can also explain initiatives that have been undertaken to improve
student learning.
 Parents can ask teachers questions abot assessment.
Letters home to parents

 A written report does not provide the face-to-face interaction of a parent-teacher
conference, but it can be an effective method for distributing assessment
information.
 It includes information concerning how parents can actively participate in a plan
of action to address the instructional needs of their child.
 Teachers must be sure that the report carefully describes the assessment
process and clearly explains how to interpret the results.
 The report should also include a phone number that parents can call if they
have any questions.
 Provides greater flexibility. Allows for more detail about student achievement,
not just a letter/number grade.
 Can include students strengths and weaknesses.
 Limitations: time consuming, information could be misinterpreted, do not
provide cumulative information.
Parent group meetings

 Assessment by the teacher is made in general.
 Parents can voice concern as a team.
 Teacher has to be careful about giving advice to a group of parents.
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 Be willing to accept parent’s feelings.
Parent newsletter articles

 Not for individual student, but for all in general.
 Articles in such newsletter can describe the assessment process, the scoring
procedures, the school’s placement on an overall level, and any initiatives that
are being undertaken to improve future learning.
 Some articles can be written in the form of frequently asked questions, along
with answers.
 The newsletter should convey that the real purpose of assessment is to
improve teachng and learning.
Portfolios
 Purposely selected materials that best reflect the students work.
 Items should reflect a variety of work not just one specific area.
 Should also show the growth the student has made throughout the year.
 The purpose is not to show the scores obtained by the students.
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TOPIC 9 REPORTING OF ASSESSMENT DATA

9.1 Purposes of Reporting

- Other purposes of reporting:

9.2 Reporting Methods

Some of the reporting methods are as follows:

Individual Parent-Teacher Conferences

Letters home to parents

Parent group meetings

Parent newsletter articles

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