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BIDDING DOCUMENT
FOR
Full Turnkey Contract
(Design, Supply and Installation)
ELECTRICITY DEPARTMENT, PUDUCHERRY
GOVERNMENT OF PUDUCHERRY
Request for Bids

Against Tender No. 02/SE-D/ED/EHV/RDSS/LINES/2023-24
Development of Distribution Infrastructure for Loss reduction by erection of new HT lines,

reconductoring of HT/LT lines and replacement of bare conductors with HT/LT ABC in
Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry under the Revamped
Reforms-based and Results-linked, Distribution Sector Scheme (RDSS)
Key Dates
Date of Release of RFB/ NIT 30th June 2023
Date & Time of Pre-bid Meeting 12th July 2023 @ 11.00 hrs
Deadline for Submission of

Bid 26th July 2023 up to 1500 Hours (IST)
Date & Time of Opening of 27th July 2023 up to 1100 Hours (IST)
Technical Part of Bid
Cost of Tender documents Rs. 5900/- (inclusive of GST)
Regd Office:
The Superintending Engineer-cum-HOD
Electricity Department,
No.137, NSC Bose Road, Puducherry
Tele. 0413 – 2334277 Fax-0413 – 2331556
e-mail: [email protected] & [email protected]
Bidding Procedures and Requirements
Tender
Disclaimer
A. The information contained in this Bid document or subsequently provided,

whether verbally or in documentary or in any other form by or on behalf of Electricity
Department, Puducherry (EDP) or any of its employees, consultants, or associates, is
provided to Bidder(s) on the terms and conditions set out in this Bid document and
such other relevant terms and conditions.
B. This Bid document is not an agreement and is neither an offer nor invitation by EDP
to the prospective Bidders or any other party. The purpose of this Bid document
is to provide interested parties with information that may be useful to them in
preparation of their Bid. This Bid document includes statements, which reflect various
assumptions and assessments arrived at by EDP in relation to the Project. Such
assumptions, assessments and statements do not purport to contain all the
information that each Bidder may require. This Bid document may not be appropriate
for all persons, and it is not possible for EDP to consider the technical capabilities,
investment objectives, financial situation and particular needs of each party who reads
or uses this Bid document. The assumptions, assessments, statements, and information
contained in this Bid document may not be complete, accurate, adequate, or correct.
Each Bidder should, therefore, conduct its own investigations and analysis and
should check the accuracy, adequacy, correctness, reliability and completeness of the
assumptions, assessments, statements, and information contained in this Bid document
and obtain independent advice from appropriate sources.
C. Information provided in this Bid document to the Bidder(s) is on a wide range of
matters, some of which depends upon interpretation of law. The information given is
not an exhaustive account of statutory requirements and should not be regarded as a
complete or authoritative statement of law. EDP accepts no responsibility for the
accuracy or otherwise for any interpretation or opinion on law expressed herein.
D. EDP or any of its employees, consultants or associates make no representation or
warranty and shall have no liability to any person including any Bidder under any law,
statute, rules or regulations, principles of restitution or unjust enrichment or otherwise
for any loss, damages, cost or expense which may arise from or be incurred or
suffered on account of anything contained in this Bid document or otherwise including
the accuracy, adequacy, correctness, completeness or reliability of the Bid document
and any assessment, assumption, statement or information contained therein or
deemed to form part of this Bid document or arising in any way in this Bid stage.
E. EDP or any of its employees, consultants or associates also accept no liability of any
nature whether resulting from negligence or otherwise howsoever caused arising from
reliance of any Bidder upon the statements contained in this Bid document.
F. EDP may in its absolute discretion, but without being under any obligation to do so,
update, amend or supplement the information, assessment or assumptions contained in
this Bid document.
G. The issue of this Bid document does not imply that EDP is bound to select a Bidder
for the Project and EDP reserves the right to reject all or any of the Bidders or Bids or
discontinue or cancel the bidding process without assigning any reason whatsoever.
ELECTRICITY DEPARTMENT PUDUCHERRY ……... Page 2

H. The Bidder shall bear all its costs associated with or relating to the preparation
and submission of its Bid including but not limited to preparation, copying, postage,
delivery fees, traveling, food, lodging, expenses associated with any
demonstrations or presentations which may be required by EDP or any other
costs incurred in connection with or relating to its Bid. All such costs and expenses
will remain with the Bidder and EDP shall not be liable in any manner whatsoever for
the same or for any other costs or other expenses incurred by a Bidder in preparation
for submission of the Bid, regardless of the conduct or outcome of the Bidding
Process
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SUMMARY
PART I – BIDDING PROCEDURES AND REQUIREMENTS
Section 1: Request for Bids Notice /Notice Inviting Tender

This Section includes Request for Bids (RFB)/ Notice Inviting Tender (NIT)
Section 2: Eligibility and Qualification Requirements

This Section contains information regarding specific eligibility and qualification requirements
applicable for prospective bidders to be considered for further evaluation of their bids.
Section 3: Instructions to Bidders (ITB) and Bid Data Sheet (BDS)

This Section consists of two parts: “Instructions to Bidders” and “Bid Data Sheet (BDS)”. “Bid
Data Sheet” contains information specific to procurement that corresponds to and/or
supplements and/or modifies “Instructions to Bidders”. This Section provides information to
help prospective bidders prepare their bids. Information is also provided on the bidding process
- Single Stage Two-Envelope Bidding Process with e-Procurement, submission, opening,
and evaluation of bids, selection of successful bidder and on the award of contract.
Section 4: Bidding Forms - Technical Part of the Bid

This Section includes the forms for Technical Part of the bid, that are to be completed by the
Bidders and submitted in accordance with the requirements of Section 3.
Section 5: Bidding Forms - Financial Part of the Bid

This Section includes the forms for Financial Part of the bid including Price Schedules, that
are to be completed by the Bidders and submitted on line in accordance with the requirements
of Section 3.
PART 2 – EMPLOYER’S REQUIREMENTS
Section 6: Employer’s Requirements

This Section specifies the Scope of Work, Specification, the Drawings, and supplementary
information that describe the Plant and Installation Services to be procured.

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS
Section 7: Conditions of Contract

This Section consists of two parts: General Conditions of Contract (GCC) and Special
Conditions of Contract (SCC). GCC includes general clauses to be applicable to the Contract
and the contents of SCC modify or supplement GCC.
Section 8 - Contract Forms

This Section contains the Letter of Acceptance/ Notification of Award, forms which, once
completed, will form part of the Contract. The forms for Performance Security and Advance
Payment Security, when required, shall only be completed by the successful Bidder after
contract award.

Table of Contents
Section - 1 : Request for Bids Notice...................................................................................... 11
Section – 2 : Eligibility and Qualification Requirements ...................................................... 15
Section - 3 : Instructions to Bidders and Bid Data Sheet........................................................23

I. Instructions to Bidders ............................................................................................ …….23
1. Scope of Bid and Definitions ..........................................................................................23
2. Fraud and Corruption ......................................................................................................25
3. Eligibility, Qualification Requirements ..........................................................................25
4. Conflict of Interest .........................................................................................................25
5. Sections of Bidding Document ......................................................................................26
6. Bidding Process Management, Clarification of the Bidding Document, Site Visit and
Pre-Bid Meeting.....................................................................................................................27
7. Addenda/ Corrigendum/Amendment of Bidding Document ..........................................28
8. Cost of Bidding ...............................................................................................................28
9. Language of Bid..............................................................................................................28
10. Documents comprising Bid.............................................................................................28
11. Process of Bid Submission..............................................................................................29
12. Alternative Bids .............................................................................................................30
13. Bid prices and Discounts ................................................................................................30
14. Currencies of Bid and Payment .....................................................................................34
15. Documents Establishing the Conformity of the Plant and Installation Services/ Works 34
16. Documents Establishing the Eligibility and Qualifications of the Bidder and Eligibility
of Plant and Installlation Services..........................................................................................35
17. Period of Validity of Bids ............................................................................................... 35
18. Bid Security/ Bid Securing Declaration.......................................................................... 35
19. Format and Signing of Bid.............................................................................................. 37
20. Submission of Bids ......................................................................................................... 37
21. Deadline for Submission of Bids .................................................................................... 37

22. Late Bids ......................................................................................................................... 38
23. Withdrawal, Substitution, and Modification of Bids ...................................................... 38
24. Public Opening of Technical Parts of Bids ..................................................................... 38
25. Confidentiality ................................................................................................................ 39
26. Clarification of Bids........................................................................................................ 39
27. Deviations, Reservations, and Omissions ....................................................................... 40
28. Nonmaterial Nonconformities, Errors and Omissions .................................................... 40
29. Evaluation of Technical Parts ......................................................................................... 40
30. Determination of Responsiveness ................................................................................... 41
31. Public Opening of Financial Parts .................................................................................. 42
32. Evaluation of Financial Parts .......................................................................................... 43
33. Correction of Arithmetical Errors ................................................................................... 44
34. Comparison of Financial Parts ........................................................................................ 44
35. Preference ....................................................................................................................... 44
36. Abnormally Low Bids..................................................................................................... 44
37. Unbalanced or Front Loaded Bids .................................................................................. 45
38. Most Advantageous Bid.................................................................................................. 45
39. Employer’s Right to Accept Any Bid, and to Reject Any or All Bids ........................... 45
40. Award Criteria ................................................................................................................ 46
41. Employer’s Right to make minor adjustments at the time of Award ............................. 46
42. Notification of Award ..................................................................................................... 46
43. Signing of Contract ......................................................................................................... 47
44. Performance Security...................................................................................................... 47
45. Source of Funds .............................................................................................................. 48
46. Dedicated bank account of Contractor/Bidder................................................................ 48

II. Bid Data Sheet (BDS) .............................................................................................49
Section - 4 : Bidding Forms - Technical Part of the Bid ........................................................ 61

Form 1 .................................................................................................................................61
Letter of Bid – Technical Part ..........................................................................................................61
Form 2 .................................................................................................................................66
Format for Bidder Information Sheet ............................................................................................66
Form 3B .............................................................................................................................68
Format of Bank Guarantee for Bid
Security...........................................................................................................................68
Form 4 ................................................................................................................................70
Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint
venture member
...................................................................................................................................................................70
Form 5 ................................................................................................................................72
Format of Declaration of conformance of the Bidder and the Facilities offered, to the
specified eligibility requirement
................................................................................................................................................................72
Form 6 ................................................................................................................................73
Format for Affidavit of Self certification regarding Local Content in line with PPP-MII
order and #MoP Order/DoT order ..................................................................................................73
Form 7 ................................................................................................................................76
Format Of Power of Attorney by Each Member/ Partner of The Joint Venture in favour
of Lead Member/ Partner ..................................................................................................................76
Form 8 ................................................................................................................................78
Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members ...............78
Joint Venture Agreement ....................................................................................................................82
Form 9 ..................................................................................................................................83
Format for Details/ Data and Documentary Evidence in support of meeting the
Qualification Requirement .................................................................................................................83
Form 10 ..............................................................................................................................89
Format of Bought-out & Sub-contracted Items ..........................................................................89
Form 11 ............................................................................................................................91
Format of Undertaking on Compliance of Terms & Conditions of the Bidding
Documents including Scope of Work and other related requirements ...............................91
Form 12 .............................................................................................................................94
Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document
................................................................................................................................................................. 94
Form 13 .............................................................................................................................96
Format of Work Completion Schedule ....................................................................................... 96
Form 14 .............................................................................................................................99
Format of Guarantee Declaration .................................................................................................. 99
Form 15 .............................................................................................................................100
Format of Information regarding Ex-employees ...................................................................... 100
Form 16 .............................................................................................................................102
Format for Price Adjustment Data ............................................................................................... 102

Form 17 ........................................................................................................................... 103

Format of Option for Initial Advance (either Interest Bearing Initial Advance or No
Initial Advance) and Information for E-payment, PF details and declaration regarding
Micro/Small & Medium Enterprises............................................................................................. 103
Form 18 ............................................................................................................................106
FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits) .... 106
Form 19 ........................................................................................................................... 108
Format of Bank Guarantee verification Check list .................................................................. 108
Form 20 ............................................................................................................................ 112
Format of Additional Information ................................................................................................ 112
Form 21 ............................................................................................................................ 116
Format of Integrity Pact .................................................................................................................. 116

PART 1
BIDDING PROCEDURES AND

REQUIREMENTS

Section - 1: Request for Bids Notice/Notice Inviting Tender
ELECTRICITY DEPARTMENT, PUDUCHERRY

GOVERNMENT OF PUDUCHERRY
NATIONAL OPEN COMPETITIVE PROCUREMENT
Request for Bids (RFB)/ Notice Inviting Tender (NIT)

(Single Stage Two-Envelope Bidding Process with e-Procurement)
Contract title: Development of Distribution Infrastructure for Loss reduction by erection

of new HT lines, reconductoring of HT/LT lines and replacement of bare conductors with
HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions of UT of
Puducherry under the Revamped Reforms-based and Results-linked, Distribution Sector
Scheme (RDSS)
Scope of Work: Survey, Design, Supply, Installation, Testing and Commissioning of new
22/11 KV lines for feeder Segregation, Bifurcation & interlinking, provision of additional
22KV & 11 KV Bays at existing 110/22 KV & 110/11KV Sub-stations, replacement of old
frayed Conductors in 22KV, 11 KV and LT Lines, conversion of bare HT and LT line
conductors with AB Cables and other associated / supporting works such as erection
of Poles, DP structures for AB switches including dismantling of old poles /
conductors/DPs in all four regions of UT of Puducherry under Revamped Reforms-based
and Results-linked Distribution Sector Scheme- (RDSS)
NIT/RFB No: 02/SE-HOD/ED/EHV/RDSS/LINES/2023-24

Issued on: 30th June 2023
1. Electricity Department, Puducherry (EDP) (hereinafter also referred to as the Employer

or the Utility) invites online Bids for Development of Distribution Infrastructure for Loss
reduction in Puducherry, Karaikal, Mahe and Yanam Regions in UT of
Puducherry under Revamped Reforms-based and Results-linked, Distribution Sector
Scheme. Bidders are advised to note the clauses on eligibility and qualification
requirements in Section 2, to be eligible and qualify for being considered for the award of
the contract.
2. Bidding will be conducted through national open competitive e-procurement.
3. The RFB document (hereinafter also referred to as bidding document) is available online, free
of cost, for downloading on http://pudutenders.gov.in from [01.07.2023 to
26.07.2023].The bidder would be responsible for ensuring that any addenda/
corrigendum/ amendment etc. available on the website/portal is also downloaded
and incorporated.

4. The bidding shall be conducted under Single Stage Two-Envelope Bidding process
with e-Procurement as specified in Section 3.
5. Under the Single Stage Two-Envelope Bidding process, the Bidder shall not quote,
disclose, or submit its price in the Technical Part (First Envelope) of its bid or in any
other manner, whatsoever, except as part of the Financial Part (Second Envelope) of its
bid. In case of any non-compliance in this regard, the bids shall be out-rightly /
summarily rejected.
6. An incomplete and/or ambiguous and/or conditional bid and/or bid submitted late is
liable to be ignored/ summarily rejected.
7. Bid must be submitted online through the e-Procurement/ e-Tendering process specified in
Section 3. Any bid or modifications to bid received outside the e-Procurement system will
not be considered, unless otherwise specified in Section 3. The Utility shall not be held
liable for any delays due to e-Procurement/ e-Tendering system failure beyond its control.
Even though the system will attempt to notify the bidders of any bid updates, The Utility
shall not be liable for any information not received by the bidder. It is the bidders’
responsibility to verify the website for the latest information related to this RFB.
8. Salient details pertaining to this RFB Notice including submission and opening of bid, bid
security, cost of documents/ tender fee, if any, for downloading the bidding
document, address for communication, etc., are given in the TABLE below.
9. If the Utility office happens to be closed on the specified date of opening of the bids, the bids
will be opened on the next working day at the same time and venue or as may be notified
by the Utility.
10. EMD & Tender Fee should be addressed to:

No. 137, N. S.C Bose Road
Puducherry-605001.
11. No tender documents shall be issued from the department either in person or through post or
email. The intending persons or firm who wish to participate in the tender shall download
the tender document free of cost from the e-portal of the Government of Puducherry at
https://pudutenders.gov.in. However while submission of the tender offer, the bidder shall pay
an amount of Rs. 5900/- (Rupees Five thousand and nine hundred only) inclusive of 18%
GST towards cost of the tender document / tender processing charges by way of either
demand draft or banker’s cheque and enclose the same along with the tender offer. The
demand draft or banker’s cheque shall be drawn from any nationalized or scheduled bank in
favour of the Drawing and Disbursing Officer, EHV-Division, Electricity Department,
Puducherry and payable at Puducherry.

TABLE
RFB Notice/ NIT No. 1/SE-HOD/EHV/RDSS/DT/2023-24
Contract Title for the Procurement Development of Distribution Infrastructure for

Loss reduction by erection of new HT lines,
reconductoring of HT/LT lines and replacement
of bare conductors with HT/LT ABC in
Puducherry, Karaikal, Mahe and Yanam
Regions of UT of Puducherry under the
Revamped Reforms-based and Results-linked,
Distribution Sector Scheme (RDSS).
Brief description of Scope of Works The scope of work under the subject package includes
site survey, planning, design, engineering, assembly
manufacturing, testing, supply, loading,
transportation, unloading, insurance, delivery at site,
handling, storage, installation, testing,
commissioning, and documentation of all
items/material required to complete the following
works in all the four Regions of UT of Puducherry
for Loss Reduction which inter-alia include:
Loss Reduction
 Agriculture feeder segregation
 New HT lines for bifurcation of feeders
 Replacement of old frayed conductors in
overhead HT and LT lines
 Conversion of bare conductors in HT and LT
lines with HT ABC conductor and LT ABC
conductor
 Laying of HT UG Cable
 Erection of additional 22KV &11KV bays in
existing 110KV sub-stations
 GIS Mapping and Asset Tagging.
 Any other associated work specified in the
NIT/ RFP
Mode of Procurement/Bidding Singe Stage Two-Envelope Bidding Process with e-

Procurement/ e-Tendering
Date of Release of RFB Notice/ NIT 3 0 / 06/2023
Date & Time of Pre-Bid Meeting 1 2 /07/2023 @ 1 1 . 0 0 h r s

Last date of Bid Submission 26/07/2023 upto 15.00 Hours(IST)
Date of Opening of Technical Part 27/ 0 7 / 2 0 2 3 @ 1 1 . 0 0 H o u r s ( I S T ) .

(First Envelope) of the bid
Opening of Financial Part (Second To be notified later. Financial Part of bids from only
Envelope) of the Bid those bidders shall be opened who, upon evaluation of
Technical Part of the bids, are found eligible and
qualified, and whose bids are found responsive to
bidding documents.
Location of Submission/Opening of Office of the Superintending Engineer-cum-HOD,

Bids, as applicable Main Office, Electricity Department,
No.137, NSC Bose Road, Puducherry -605 001.
Type of Procurement Plant (Design, Supply , Installation and

commissioning)
EMD/ Bid Security All bids must be accompanied by a bid security of

Rs.88,78,000/-(Rupees eighty eight lakhs seventy
eight thousand only) in the form of Banker’s
Cheaque/ DD or Bank Guarantee from any
Nationalized Banks of India.
Performance Security The Performance Security amount is 10% of

Contract Price
Bid Validity period The bid validity period will be 180 days from date
of opening of Technical Part of the Bid.
Time for Completion The Time for Completion of the works is 15

Months from the Effective Date of the Contract.
Address for Correspondence O/o The Superintending Engineer-cum-HOD

No.137, N.S.C.Bose Salai,
Puducherry – 600 001
Contact Details of E- Procurement e-Procurement Cell, 3rd Floor,

Portal Support Team: Chief Secretariat, Puducherry.
Help Desk No. (0120 -4711508)
Local Help desk No.(0413 – 2220225)
Mail ID. [email protected]
Section – 2: Eligibility and Qualification Requirements

1.0 Eligibility Requirements:
Technical Part of the Bid shall be evaluated, interalia, as per Section 3 based on their
responsiveness to and Bidder’s compliance with the Eligibility Requirements specified
herein below:
1.1 Only firm that is a private entity, a state-owned entity, or an institution, legally
established in India to undertake design, supply and installation of the works
mentioned in the scope of works under this RFB Document/ bidding document are
eligible to bid (submit their Bid in response to RFB Notice/ NIT). The Bidder
(alternatively referred to as the Contractor/Bidder) may be a proprietorship concern or a
partnership firm operating in India, or a registered entity in India under the Companies
Act, 1956, 2013 or LLP Act.
1.2 Any combination of such entities eligible as per 1.1 above, is also eligible to bid in the
form of a joint venture (JV) as defined in Section 3, under an existing agreement. In
the case of a joint venture, the number of members of the JV shall not exceed 03 (three)
and all members shall be jointly and severally liable for the execution of the entire
Contract in accordance with the Contract terms. The JV shall nominate a Representative
who shall have the authority to conduct all business for and on behalf of all the members
of the JV during the Bidding process and, in the event the JV is awarded the Contract,
during contract execution.
In case of JV, the bidding JV (also referred to as the Bidder) shall submit a Joint Deed
of Undertaking in Technical Part of its bid, as per the format enclosed in Section 4 of
the RFB/ bidding document. No change in the structure / constitution of the JV shall be
permitted at any stage during bidding or execution and completion of the Contract in the
event of award.
1.3 deleted.
1.4 Necessary Type test certificates as per the relevant Standards of the offered
equipments/ materials under this tender from the Manufacturers of the equipments
/ materials shall be furnished in the Technical bid of the documents. The reports for
all type tests and additional type tests as per technical specification shall be
furnished by the Contractor along with equipment/material drawings. The type
tests conducted earlier should have either been conducted in accredited laboratory
(accredited based on ISO/IEC Guide 25/17025 or EN 45001 by the national
accreditation body of the country where laboratory is located) or witnessed by the
representative(s) of Employer or Utility. The test-reports submitted shall comply
the period specified in CEA's latest guideline published vide no. CEA-PS-14-
80/1/2019-PSETD Division/195-271 dtd. 11.05.2020 prior to the date of bid opening.
The type test certificates should not be older than the periods specified in CEA
guideline from the date of bid opening. The offer of the bidder who does not enclose
the Type Test certificates of the major equipments / materials offered shall be
summarily rejected.

1.5 deleted
1.6 The major equipments/materials for this work includes Isolator, Circuit Breaker, CT,
PT, C&R Panel, ACSR conductors, Porcelain insulators, HT XLPE Cable, HT & LT
ABC Cables and SMC distribution boxes.
1.7 As an exception to the foregoing Clause 1.1 & 1.2 above:
a. Sanctions: Firms, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, blacklisted by the Employer/ CPSEs or any of their
subsidiaries / Government of India/ Government of Puducherry/ any Regulatory
Authority, as on the date of submission of Bid, are not eligible to bid.
b. Suspension : Firm, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, under suspension by the Employer as the result of
the operation of a Bid–Securing Declaration or Proposal-Securing Declaration, shall
not be eligible to bid.
c. Prohibitions : Firms, which includes any of the JV members in case of bidding Joint
Venture as per Clause 1. 2 above, and individuals of a country or goods/ works/
services manufactured/ produced in a country shall be ineligible, if as a matter of law
or official regulations, the Government of India prohibits commercial relations with
that country.
1.8 To be eligible to bid, the Bidders must ensure compliance to the following, failing
which they shall not be eligible:
Restrictions under Rule 144 (xi) of GFR 2017: Restrictions on procurement from a
bidder of a country which shares a land border with India
I. Any bidder from a country which shares a land border with India will be eligible to bid
only if the bidder is registered with the Competent Authority.
II. "Bidder" (Seller / Service Provider) means any person or firm or company, including
any member of a consortium or joint venture (that is an association of several persons,
or firms or companies), every artificial juridical person not falling in any of the
descriptions of bidders stated hereinbefore, including any agency branch or office
controlled by such person, participating in a procurement process.
III. "Bidder from a country which shares a land border with India" for the purpose of this
Order/ Rule means: -
a. An entity incorporated, established, or registered in such a country; or
b. A subsidiary of an entity incorporated, established, or registered in such a
country;
or
c. An entity substantially controlled through entities incorporated, established, or
registered in such a country; or
d. An entity whose beneficial owner is situated in such a country; or e. An Indian
(or other) agent of such an entity; or

e. A natural person who is a citizen of such a country; or

f. A consortium or joint venture where any member of the consortium or joint
venture falls under any of the above
IV. The beneficial owner for the purpose of (iii) above will be as under:
1. In case of a company or Limited Liability Partnership, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more
juridical person, has a controlling ownership interest or who exercises control
through other means. Explanation—
a. "Controlling ownership interest" means ownership of or entitlement to more than
twenty-five percent of shares or capital or profits of the company;
b. "Control" shall include the right to appoint majority of the directors or to control
the management or policy decisions including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements;
2. In case of a partnership firm, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more juridical person,
has ownership of entitlement to more than fifteen percent of capital or profits of
the partnership;
3. In case of an unincorporated association or body of individuals, the beneficial

owner is the natural person(s), who, whether acting alone or together, or through
one or more juridical person, has ownership of or entitlement to more than fifteen
percent of the property or capital or profits of such association or body of
individuals;
4. Where no natural person is identified under (1) or (2) or (3) above, the beneficial
owner is the relevant natural person who holds the position of senior managing
official;
5. In case of a trust, the identification of beneficial owner(s) shall include

identification of the author of the trust, the trustee, the beneficiaries with fifteen
percent or more interest in the trust and any other natural person exercising
ultimate effective control over the trust through a chain of control or ownership.
V. An Agent is a person employed to do any act for another, or to represent another in

dealings with third person.
VI. The successful bidder shall not be allowed to sub-contract works to any
Contractor/Bidder from a country which shares a land border with India unless such
Contractor/Bidder is registered with the Competent Authority.
1.9 Only ‘Class –I supplier based in India’ are eligible to bid in line with the following:
(i) Public Procurement (Preference to Make in India) Order, 2017 issued by

Department for promotion of Industry and Internal Trade (DPIIT), Ministry of
Commerce and Industry, Government of India vide order dated 15/06/2017, its
revision dated 16/09/2020 (PPP-MII Order),
(ii) #‘Public Procurement (Preference to Make in India) to provide for Purchase

Preference (linked with local content) in respect of Power Sector’ order dated
28/07/2020 issued by Ministry of Power (MoP Order) Or

# Public Procurement (Preference to Make in India) Order, 2017- Notification of
Telecom products, Services or Works issued by Department of
Telecommunications (DoT), Ministry of Communications, Government of India,
vide Notification dated 29.08.2018 (DoT Order)
Or
# [Public Procurement (Preference to Make in India) Order related any other
Order issued by a Nodal Ministry which is applicable to the procurement]
As per the aforesaid orders:
‘Class –I local supplier’ means a supplier or service provider , whose goods, services
or works offered for procurement, meets the minimum local content as prescribed for
‘Class-I local supplier’. Presently, the local content requirement to categorize a supplier
as ‘Class-I local supplier’ is minimum 50%*.
Further, for the purpose of purchase preference under the PPP-MII Order:
‘Local Content’ means the amount of value added in India which shall be the total value
of the item procured (excluding net domestic indirect taxes) minus the value of
imported content in the item (including all customs duties) as a proportion of the total
value, in percent.
The [‘Class –I local supplier ‘shall give a self-certification in Technical part of the Bid
in the format given in Section 4 of RFB document, indicating the percentage of Local
Content and certifying that the item offered meets the Local Content requirement for
‘Class –I local supplier’, as the case may be, and shall give details of the location(s) at
which value addition is made. Further, in case of procurement above Rs. 10 Crore, the
‘Class –I local supplier ‘shall provide a certificate from statutory auditor or cost auditor
of the company (in the case of companies) or from a practicing cost accountant or
practicing chartered accountant (in respect of suppliers other than companies) giving the
percentage of Local Content. False declaration regarding Local Content by the bidder
shall be a transgression of Integrity Pact, if applicable, and as per clause ITB 2 of
Section, RFB document, and action shall be taken in accordance therewith and in line
with the provisions of the above Orders. Further, in case of price reduction during e-
Reverse Auction, if envisaged as per Section 3 of RFB document, or for any other
reason including matching L1 price pursuant to the purchase preference extended, the
revised prices shall be so as to ensure that classification of the bidder ‘Class –I local
supplier’ remains unchanged.
1.10 Employer reserves the right to request for any additional information and reserves the
right to reject the Proposal of any Bidder, if in the opinion of Employer, the qualification
data is incomplete, or the Bidder is found not qualified to satisfactorily perform the
Contract.
1.11 For the purposes of these Bidding Documents, the words “facilities,” “plant and
equipment,” “installation services,” etc., shall be construed in accordance with the
respective definitions given to them in the General Conditions of Contract.

2. QUALIFICATION REQUIREMENTS
2.1. Technical:
2.1.1. For the purpose of this particular bid, bidder shall meet the following minimum criteria in past
7 years (upto last completed financial year 2022-23):
i. Experience in similar work (as per clause 2.1.3 mentioned below) under single contract,
costing not less than Rs. 31,07,30,000/- The works under the above contract should be
completed works only.
Or
ii. Experience in similar works (as per clause 2.1.3 mentioned below) under two contracts,
each costing not less Rs. 17,75,60,000/- The works under the above two contracts should be
completed works only.
Or
iii. Experience in similar works (as per clause 2.1.3 mentioned below) under three contracts,
each costing not less than Rs. 13,31,70,000/- The works under the above three contracts
should be completed works only.
2.1.2. Collectively the JV partners should meet the criteria of projects mentioned in 2.1.1 above.
However, each JV partner should have completed at least 1 contract costing not less than
Rs. 13,31,70,000/-
For illustration, the various cases possible, along with the number of contracts and the
minimum amounts for each of scenarios are shown below:
Case 1: JV of two (2) partners
Scenario Partner 1 Partner 2

A) 1 contract of minimum 1 contract of minimum
70% of the cost 30% of the cost
1. One partner fully meets B) 2 contracts, each of 1 contract of minimum
the qualification minimum 40% of the cost 30% of the cost
requirements C) 3 contracts, each of
1 contract of minimum
minimum 30% each of the
30% of the cost
cost
2. Both partners put together A) 1 contract of minimum 1 contract of minimum
meet the qualification 40% of the cost 40% of the cost
requirements B) 1 contract of minimum
2 contracts of minimum
30% of the cost
30% of the cost

Case 2: JV of three (3) partners
Scenario Partner 1 Partner 2 Partner 3

A) 1 contract of 1 contract of 1 contract of
minimum 70% of minimum 30% of minimum 30% of
the cost the cost the cost
1. One partner fully
B) 2 contracts, each of 1 contract of 1 contract of
meets the
minimum 40% of minimum 30% of minimum 30% of
qualification
requirements
C) 3 contracts, each of 1 contract of 1 contract of
minimum 30% each minimum 30% of minimum 30% of
of the cost the cost the cost
A) 1 contract of 1 contract of 1 contract of
2. All partners put minimum 40% of minimum 40% of minimum 30% of
together meet the the cost the cost the cost
qualification B) 1 contract of 1 contract of 1 contract of
requirements minimum 30% of minimum 30% of minimum 30% of
2.1.3. For the purposes of satisfaction of Technical Requirement, similar works refers to:
a) Project(s) execution in one or more sectors below :-
1)Electrical Transmission sector
2) Sub-transmission sector
3) Electrical distribution sector
In above sectors, type of construction works undertaken should be of the nature of one or
more of the following :-
1) EHT lines
2) HT lines
3) LT lines
4) Substations
b) Notwithstanding the clause 2.1.3(a) above, experience in only LT lines would not be
considered eligible.
2.1.4. The experience of the bidder as part of Joint venture or consortium or a sub- Contractor/Bidder
will be considered for the purpose of evaluation as per the clause 2.1.1, 2.1.2 and 2.1.3 above
only in case where the bidder is able to provide approval/acceptance of the mentioned works
from the end-customer or the distribution company whichever is applicable.

2.2. FINANCIAL/ COMMERCIAL:
2.2.1. The Net Worth of the bidder must be positive for the each of the last three Financial Years.
Net worth means the sum total of the paid up capital and free reserves (excluding reserves
created out of revaluation) reduced by aggregate value of accumulated loses (including debit
balance in profit and loss account for current year) and intangible assets.
2.2.2. Minimum Average Annual Turnover (MAAT) of the Bidder for best three years out of last five
financial years of the bidder should not be less than Rs. 1332 Lakhs
2.2.3. Bidder must have liquid assets (LA) and/ or evidence of access to or availability of fund- based
credit facilities of not less than Rs. 444 Lakhs and the Banker should confirm that the Credit
facility is earmarked for the Works specified under Bid on receipt of the Bid. Liquid Assets
would include unincumbered cash (and equivalents), bank deposits with maturity less than 365
days, securities that can be freely traded or maturity less than 365 days and receivables which
has general certainty of getting received minus payables which has general certainty of
getting paid.
2.2.4. In case a bid is submitted by a Joint Venture (JV), all the partners of the JV shall meet,
individually, the qualification set forth at para 2.2.1 above and collectively the requirement of
para 2.2.2 & 2.2.3 above. The figures for each of the partner of the joint venture shall be added
together to determine the bidder’s compliance with the minimum qualifying criteria set out in
para 2.2.2 & 2.2.3 above; however in order for a joint venture to qualify, the partner(s) of joint
venture must meet the following minimum criteria:
2.2.4.1. At least one partner (lead partner) shall meet, not less than 40% of the minimum
criteria given at Para 2.2.2 & 2.2.3 above.
AND
2.2.4.2. Each of the other partner(s) shall meet not less than 25% of the criteria given at Para
2.2.2 & 2.2.3 above.
2.2.5. Failure to comply with requirement mentioned in 2.2.4 will result in rejection of the Joint
Venture’s bid.
2.2.6. The lead partner shall be authorized to incur liabilities and receive instruction for and on behalf
of any and all partners of the joint venture and the entire execution of the contract including
receipt of payment shall be done exclusively through the lead partner. This authorization shall be
evidenced by submitting in Technical Part of its bid, a power of attorney signed by legally
authorized signatories of all the partners as per proforma in Section 4 of the RFB/ bidding
documents
2.2.7. All partners of the joint venture shall be liable jointly and severally for the execution of
the contract in accordance with the contract terms and a copy of the agreement entered into by
the Joint Venture partners having such a provision shall be submitted with the Technical Part of
the bid. A statement to this effect shall be included in the authorization mentioned under para
2.2.6 above as well as in the Bid Form and in the Contract Form (in case of a successful bid);

2.2.8. The Bidder shall also furnish following documents/details with Technical Part of its bid:
2.2.8.1. A certificate from banker (as per specified format) indicating various fund-based
limits sanctioned to the bidder and the extent of utilization as on date. Such certificate
should have been issued not earlier than three months prior to the date of bid opening.
Wherever necessary, the employer may make queries with the Bidders’ bankers.
2.2.8.2. The complete annual reports together with Audited statement of accounts of the
company for last five years of its own (separate) immediately preceding the date of
submission of bid. In case audited statements of the last financial year are not available
the audited statements of the preceding five years can be submitted.
2.2.8.3. Note:
2.2.8.3.1. In the event the bidder is not able to furnish the information of its own (i.e. separate),
being a subsidiary company and its accounts are being consolidated with its
group/holding/parent company, the bidder should submit the audited balance sheets,
income statements, other information pertaining to it only (not of its
group/Holding/Parent Company) duly certified by any one of the authority [(i)
Statutory Auditor of the bidder /(ii) Company Secretary of the bidder or (iii) A
certified Public Accountant] certifying that such information/documents are based on
the audited accounts as the case may be.
2.2.8.3.2. Similarly, if the bidder happens to be a Group/Holding/Parent Company, the

bidder should submit the above documents/information of its own (i.e., exclusive of its
subsidiaries) duly certified by any one of the authority mentioned in Note - 2.2.8. 3.1
above certifying that these information/ documents are based on the audited accounts,
as the case may be.
2.2.8.4. Subcontractors’ technical experience and financial resources shall not be taken into
account in determining the Bidder’s compliance with the qualifying criteria.
2.2.8.5. Work experiences of the bidder as per above shall be considered only if the works have
been executed under Govt./Semi-Govt./autonomous body of Central/State
Govt./Electricity Power Utility/ Power Deptt. in India only.
2.2.8.6. The bidder should meet the necessary license class requirements as applicable for the
execution of works in this RFB. However in case the bidder does not hold the license for
the given State, then the bidder should possess the equivalent license for any one State in
India and post-award the bidder is required to acquire the necessary license for the given
State within a period of two months. In case bid is submitted by Joint Venture, all
partners whose scope as per the delineation of responsibilities amongst JV partners
includes execution of Works or part thereof at Site, should possess and/or acquire the
necessary license as stated above.
If the bidder is having licence issued by the CEA for the execution of the similar work
in tenders, the same will be accepted.
***

Section - 3 :
Instructions to Bidders and Bid Data Sheet
A. Instructions to Bidders General
1.1 In connection with the Notice Inviting Tenders (NIT)/ Request for
1. Scope of Bid and
Bids (RFB) Notice specified in Bid Data Sheet, the Employer
Definitions
(named in the Bid Data Sheet) issues this RFB/ Bidding
Document for the Design, Supply, and Installation of Plant (also
referred to as the Scope of Work), as specified in Section 6,
Employer‟s Requirement. The name and identification of the
package for award of contract under this NIT/RFB is specified in
Bid Data Sheet.
1.2 Throughout this bidding document:
(a) “Affiliate(s)” means an individual or an entity that directly or
indirectly controls, is controlled by, or is under common control
with the Bidder.
(b) “Applicable Law” means the laws and any other instruments
having the force of law in India, as may be issued and in force
from time to time.
(c) „Employer‟/ „Utility‟ means the entity, as briefly described in
Bid Data Sheet, that has issued the Request for Bids for award of
the Contract for the Design, Supply, and Installation of Plant (also
referred to as the Scope of Work), as specified in Section 6,
Employer‟s Requirement.
(d) “Bid” means the Technical Part (first Envelope) and the Financial
Part (Second Envelope) of its bid submitted by the Bidder who
participates in the bidding in response to Notice Inviting Tenders
(NIT)/ Request for Bids (RFB) Notice. It is alternatively also
referred to as the tender.
(e) “Bid Data Sheet (BDS)” means an integral part of the
Instructions to Bidders (ITB) Section 3 that is used to reflect
issues, details, and conditions specific to the procurement, to
supplement and/or modify the provisions of ITB.
(f) “Bidder” means a legally established professional firm or an
entity that may submit its Bid to the Employer in response to the
RFB Notice/ NIT issued by the Employer, to provide/ provision
the Plant to the Employer.
(g) “Contract” means a legally binding written instrument entered
between the Employer/ Utility and the successful Bidder, in the
manner and in accordance with the RFB document/ bidding
documents, for the Design, Supply and Installation of Plant (also

Acceptance/ Notification of Award, the Contract Agreement, the

General Conditions of Contract (GCC), the Special Conditions of
Contract (SCC), and the Appendices and the documents attached
thereto.
(h) “Day” means a calendar day, unless otherwise specified as
“Business Day”. A Business Day is any day that is an official
working day of Employer. It excludes Employer‟s official public
holidays.
(i) “Government” means the government of India, State
Government or Local Government as applicable.
(j) “in writing” means communicated in written form (e.g., by mail,
e-mail, fax, including that distributed or received through the
electronic-procurement system used by Employer).
(k) “Plant”, “Installation Services”, “Facilities” (also referred
hereinafter as “Works”) used herein shall have the same meaning
as ascribed to the min Section 7.
(l) “ITB” (this Section 3 of the RFB/ Bidding Documents) means
the Instructions to Bidders that, along with other Sections,
provides the Bidders with all information needed to prepare and
submit their Bids.
(m) “Joint Venture (JV)” means an association with or without a
legal personality distinct from that of its members, of more than
one entity/ firm where one member has the authority to conduct
all business for and on behalf of any and all the members of the
JV, and where the members of the JV are jointly and severally
liable to Employer for the performance of the Contract. Whether
or not bidding by Joint Venture is permitted, is specified in BDS
and in Section 2.
(n) “RFB” means the Request for Bids issued by Employer for the
selection of the successful Bidder from amongst the bids
submitted by bidders(s) who bid against and in response to the
Request for Bids Notice (alternatively referred to as Notice
Inviting Tenders (NIT)) under Two Envelope Single Stage
Bidding Process.
(o) “Sub-contractor” means an entity to whom the
Contractor/Bidder subcontracts any part of the Works as per the
applicable provisions of the Contract while the Contractor/Bidder
remains responsible to Employer for the whole and successful
performance of the Contract.
(p) Capitalized terms used herein but not defined specifically shall
have the meaning as ascribed to them in Section 5 and Section 6,
and elsewhere in RFB/bidding Document.
(q) if the context so requires, “singular” means “plural” and vice
versa.
(r) “TPQMA” means a “Third Party Quality Monitoring
Agency” that the Nodal Agency for RDSS (REC/PFC) engages to

carry out Pre-Dispatch inspection of materials at manufacturing

facilities of Contractor or Sub Contractor / Sub-Vendors of the
Contractor and to carry out the inspection in the field of the works
carried out in the RDSS scheme.
2. Fraud and 2.1 The Employer requires compliance with the Anti-Corruption
Corruption Guidelines/ Laws in force of the relevant Government/ its
instrumentalities/ Utility.
2.2 Bidders are also required to sign and furnish in the Bid, duly signed
Integrity Pact if so, specified in ITB 10.2.8.
3.1 The eligibility and qualification requirements against the RFB are
3. Eligibility, given in Section 2, for the Bidders and the Plant/ Installation
Qualification Services/ Works. Bids, if any, from Bidders and/or offering Plant/
Requirements Installation Services/ Works not complying with the same shall be
out rightly rejected and shall not be considered for evaluation
3.2 Bids submitted by the Bidders shall be evaluated to ascertain their

compliance with Eligibility and Qualification Requirements, based
on the details/ information/ documentary evidence pertaining to the
same to be submitted in the Technical Part, as specified in ITB. All
Bidders shall provide in Section 4, Bidding Forms, requisite details
and documents in support of meeting the Eligibility and
Qualification Requirements. A Bid shall be rejected if the Bidder
submitting the Bid, fails to meet the Eligibility and Qualification
Requirements. Bids submitted by those Bidders who meet the
Eligibility and Qualification Requirements shall be shortlisted for
further evaluation of their bids.
3.3 A Bidder shall provide such additional documentary evidence of

eligibility and/or qualification satisfactory to the Employer, as the
Employer shall reasonably request.
4.1 A Bidder shall not have a conflict of interest. Any Bidder found to
4. Conflict of Interest have a conflict of interest shall be disqualified. A Bidder may be
considered to have a conflict of interest for the purpose of this
Bidding process, if the Bidder:
(a) directly or indirectly controls, is controlled by or is under common
control with another Bidder; or
(b) receives or has received any direct or indirect subsidy from another
Bidder; or
(c) has the same legal representative as another Bidder; or
(d) has a relationship with another Bidder, directly or through common
third parties, that puts it in a position to influence the Bid of another
Bidder, or influence the decisions of the Employer regarding this
Bidding process; or
(e) any of its affiliates participated as a consultant in the preparation of
the design or technical specifications of the works that are the

subject of the Bid; or

(f) any of its affiliates has been hired (or is proposed to be hired) by the
Employer for the Contract implementation; or
(g) has a close business or family relationship with a professional staff
of the Utility (or of the project implementing agency) who: (i) are
directly or indirectly involved in the preparation of the bidding
document or specifications of the Contract, and/or the Bid
evaluation process of such Contract; or (ii) would be involved in the
implementation or supervision of such Contract unless the conflict
stemming from such relationship has been resolved in a manner
acceptable to the Employer throughout the Bidding process and
execution of the Contract.
4.2 A firm that is a Bidder (either individually or as a JV member)
shall not participate as a Bidder or as JV member in more than one
Bid. Such participation shall result in the disqualification of all
Bids in which the firm is involved. However, this does not limit
the participation of a Bidder as subcontractor in another Bid or of a
firm as a subcontractor in more than one Bid.
B. Contents of Bidding Document
5.1 The bidding document (also referred to as the RFB document)

5. Sections of
consist of Parts 1, 2, and 3, which include all the sections indicated
Bidding Document
below, and should be read in conjunction with any Addenda/
Corrigenda/ Amendments issued in accordance with ITB 7.
PART 1 Bidding Procedures and Requirements
Section 1 - Request for Bids Notice
Section 2 - Eligibility and Qualification Requirements
Section 3 - Instructions to Bidders and Bid Data Sheet
Section 4 - Bidding Forms - Technical Part of the Bid
Section 5- Bidding Forms - Financial Part of the Bid
PART 2 Employer‟s Requirements

Section 6–Employer‟s Requirement
PART 3 Conditions of Contract and Contract Forms
Section 7 - Conditions of Contract
Section 8 - Contract Forms
5.2 The Bidder is expected to examine all instructions, forms, terms,

and specifications in the bidding document and to furnish with its
Bid, all information or documentation as is required by the RFB/
bidding document.

6. Bidding Process 6.1 Electronic- Bidding System (also referred to as e-Procurement or

Management, e- Tendering system) as specified in the BDS shall be used to
Clarification of the manage the bidding process. Only the Bids which are submitted
Bidding and received through the specified system in conformity with the
Document, Site Visit procedures and requirements specified of ITB and BDS shall be
and Pre-Bid Meeting considered.
6.2 The electronic- bidding system specified in the ITB 6.1 provides
a) Electronic for online clarifications. A Bidder requiring any clarification of the
Procurement bidding document may notify the Employer online or through any
other mode if so specified in BDS. Clarifications requested
through any other mode shall not be considered by the
Employer.The Employer will respond to any request for
clarification, provided that such request is received prior to the
deadline for submission of Bids within a period specified in the
b) Clarifications to BDS. Description of clarification sought, and the response of the
Bidding Documents Employer shall be uploaded for information of all Bidders without
identifying the source of request for clarification. Should the
clarification result in changes to the essential elements of the
bidding document, the Employer shall amend the bidding
document following the procedure under ITB 7 and ITB 21.2.
6.3 The Bidder is advised to visit and examine the Site where the Plant
is to be installed/ Works are to be provided, and its surroundings
and obtain for itself on its own responsibility all information that
may be necessary for preparing the Bid and entering into a contract
for provision of Plant and Installation Services/ construction of the
Works. The costs of visiting the Site shall be at the Bidder‟s own
expense.
6.4 The Bidder and any of its personnel or agents will be granted
permission by the Employer to enter upon its premises and lands
c) Site Visit for the purpose of such visit, but only upon the express condition
that the Bidder, its personnel, and agents will release and
indemnify the Employer and its personnel and agents from and
against all liability in respect thereof, and will be responsible for
death or personal injury, loss of or damage to property, and any
other loss, damage, costs, and expenses incurred as a result of the
inspection.
6.5 If so, specified in the BDS, the Bidder‟s designated representative
is invited to attend a pre-Bid meeting. The purpose of the meeting
will be to clarify issues and to answer questions on any matter that
may be raised at that stage.
6.6 The Bidder is requested to submit any questions in writing, to
reach the Employer not later than one day before the meeting.
6.7 Minutes of the pre-Bid meeting, including the text of the questions
raised without identifying the source, and the responses given,
d)Pre-Bid Meeting together with any responses prepared after the meeting, will be
notified online through electronic-bidding system. Any

modification to the bidding document that may become necessary

as a result of the pre-Bid meeting shall be made by the Employer
exclusively through the issue of an Addendum pursuant to ITB 7
and not through the minutes of the pre-Bid meeting. Non
attendance at the pre-Bid meeting will not be a cause for
disqualification of a Bidder.
7.1 At any time prior to the deadline for submission of Bids, the
7. Addenda/
Employer may amend the bidding document by issuing addenda/
Corrigendum/Amend
corrigendum/ amendment. The addendum/ corrigendum/
ment of Bidding
amendment will be in writing and appear on the e-procurement
Document
system and through email notification automatically sent to those
bidders who have started working on the procurement, or as
otherwise specified in BDS.
7.2 Any addendum/ corrigendum/ amendment issued shall be part of
the bidding document and shall be deemed to have been
communicated to all the bidders.
7.3 To give prospective Bidders reasonable time in which to take an
addendum/ corrigendum/ amendment into account in preparing
their Bids, the Employer may, at its discretion, extend the deadline
for the submission of Bids, pursuant to ITB 21.2.
C. Preparation of Bids
8.1 The Bidder shall bear all costs associated with the preparation and
8. Cost of Bidding
submission of its Bid, and the Employer shall not be responsible or
liable for those costs, regardless of the conduct or outcome of the
bidding process.
9.1 The Bid, as well as all correspondence and documents relating to

9. Language of Bid
the Bid exchanged by the Bidder and the Employer, shall be
written in English. Supporting documents and printed literature
that are part of the Bid may be in another language provided they
are accompanied by an accurate translation of the relevant
passages into English, in which case, for purposes of interpretation
of the Bid, such translation shall govern.
10.1 Under the Single Stage Two Envelope bidding process, the Bid
10. Documents
shall comprise two Parts, namely the Technical Part and the
comprising Bid
Financial Part. These two Parts shall be submitted by the Bidder
simultaneously.
10.2 The Technical Part shall contain the following:
10.2.1 Letter of Bid - Technical Part: prepared in accordance with ITB
11.
10.2.2 Bid Security: in accordance with

ITB 18, prepared using the relevant form furnished in Section 4 -

Bidding Forms - Technical Part of the Bid
10.2.3 Authorization: Document authorizing the signatory of the Bid to
commit the Bidder, in accordance with ITB 19.3 or ITB 19.4, as
may be applicable, prepared using the bidder‟s own format.
10.2.4 Bidder‟s Eligibility: documentary evidence in accordance with
ITB 16.1 establishing the Bidder‟s eligibility to Bid as per the
requirements specified in Section2/ Section3.
10.2.5 Qualifications: documentary evidence in accordance with ITB
16.2 establishing the Bidder‟s compliance to the Qualifications
Requirements specified in Section 2/ Section 3, along with duly
filled in form for compliance of Qualification Requirements,
furnished in Section 4 - Bidding Forms - Technical Part of the Bid.
10.2.6 Eligibility of Goods/ Works/ Plant and Installation Services:
documentary evidence in accordance with ITB 16.1, establishing
the eligibility of the Works to be supplied by the Bidder.
10.2.7 Conformity: Undertaking on Compliance of terms& conditions of
the Bidding Documents including Scope of Services and other
related requirements, towards documentary evidence in
accordance with ITB 15.1, prepared using the relevant form
furnished in Section 4 - Bidding Forms - Technical Part of the
Bid; and
10.2.8 any other document if required as per BDS.
10.2.9 In addition to the requirements as aforesaid, Bids submitted by a
JV shall include a copy of the Joint Venture Agreement entered
into by all members, a Joint Deed of Undertaking and Power of
Attorney. The Joint Deed of Undertaking and the Power of
Attorney shall be prepared using the relevant form furnished in
Section 4 - Bidding Forms - Technical Part of the Bid
10.3 The Financial Part shall contain the following:
10.3.1 Price Schedules: completely prepared in accordance with ITB
11, ITB 13 and ITB 14.
10.3.2 Any other document if required in BDS.
10.4 The Technical Part shall not include any financial information
related to the Bid price. Where material financial information related
to the Bid price is contained in the Technical Part the Bid shall be
declared non-responsive.
11.1 The Letter of Bid – Technical Part shall be prepared using the
11. Process of Bid
relevant forms furnished in Section 4 - Bidding Forms - Technical
Submission
Part of the Bid. The priced Schedules for the Plant and Installation
Services/ Works shall be prepared using the relevant forms

furnished in Section 5 - Bidding Forms - Financial Part of the Bid.

The forms must be completed without any alterations to the text,
except as provided under ITB 19.3 for which the bidder can use its
own format. All blank spaces shall be filled in with the information
requested.
11.2 Entire Bid as per ITB 10 including the Letters of Bid and filled-up
priced Schedules for the Plant and Installation Services/ Works, shall
be submitted online on e-procurement system specified in ITB 6.1.
Details and process of online submission of the Bid/ tender and
relevant documents are given in ITB 6.1 and the concerned website
referred therein.
11.3 Submission of Original Documents: The Bidders are also required
to separately submit the hard copy of the documents, if any
mentioned in BDS, at Employer‟s address specified in BDS, so as to
reach the office before the opening of the Technical Part of the Bid,
either by registered/speed post/courier or by hand, failing which the
bids are liable to be declared non-responsive.
11.4 Hard copy of rest of the Bid or any document, other than those
specified in ITB 11.3 are also to be submitted, if the Employer
seek submission of hard copy of any of the other documents
forming part of the Bid or any other supporting/ related document
from any of the bidders during the process of evaluation of the Bids,
without permitting change in substance of the Bid.
12.1 Alternative Bids are not permitted and shall not be considered.
12. Alternative Bids
13.1 Unless otherwise specified in the BDS, Bidders shall quote for the
13. Bid prices and
entire Plant and Installation Services on a “single responsibility”
Discounts
basis. The total Bid price shall include all the Contractor‟s/Bidder‟s
obligations mentioned in or to be reasonably inferred from the
bidding document in respect of the design, engineering, manufacture,
including procurement and subcontracting (if any), delivery,
construction, installation, and completion of the Plant. This includes
all requirements under the Contractor‟s/Bidder‟s responsibilities for
testing, pre-commissioning, and commissioning of the plant and,
where so required by the bidding document, the acquisition of all
permits, approvals, and licenses, etc.; the operation, maintenance and
training services and such other items and services as specified in the
bidding document, all in accordance with the requirements of the
bidding documents.
13.2 Bidders are required to quote the price for the commercial,
contractual, and technical obligations outlined in the bidding
document.
13.3 Bidders shall give a breakdown of the prices in the manner and detail

called for in the Price Schedules included in Section 5. Bidding

Forms – Financial Part of the Bid.
13.4 Depending on the Scope of the Work and the Contract, the Price
Schedules shall comprise the schedules listed below. Bidders shall
note that the plant and equipment included in Schedule Nos. 1
exclude materials used for civil, building, and other construction
works. All such materials shall be included and priced under
Schedule No. 2, Installation Services. The Schedules comprise:
Schedule No. 1: Supply of Plant (including Mandatory Spare Parts)
Schedule No. 2: Supply of Installation Services
Schedule No. 3: Grand Summary (Schedule Nos.1 and 2)
13.5 In the Schedules, Bidders shall give the required details and a
breakdown of their prices as follows:
13.5.1 Supply of Plant (Schedule No. 1):
i. The price of the plant shall be quoted on FOR (final place of
destination (Site/ Project Site) as specified in BDS) basis, and shall
be inclusive of all costs, expenses, duties, taxes, and other levies
incidental thereto interalia including design, engineering,
manufacture, testing, transportation, insurance etc. and other
services, incidental thereto, as applicable, and taking into account
any input tax credit except (ii) below.
ii. GST as percentage of the price as per (i) above, payable
additionally by the Utility, applicable on the plant/ goods/ material,
if the contract is awarded to the Bidder, is pre-specified in Schedule
No.1 and bidders are not required to quote the same separately
anywhere in the bid. (Basis the same and the price quoted as per (i)
above, the amount towards GST against each item shall get
calculated accordingly); and
iii. The total price for the item i.e. (i) plus (ii) above.
13.5.2 Supply of Installation Services (Schedule No. 2):

i. The price of Installation Services {excluding the incidental services
included in 13.5.1 (ii)} shall be quoted separately and shall be
inclusive of all costs, expenses, duties, taxes, and other levies
related, interalia, to unloading and handling of plant, all labor,
Contractor‟s/Bidder‟s equipment, temporary works, materials,
consumables, design and preparation of layout, engineering
drawings, and all matters and things of whatsoever nature,
including testing, pre-commissioning and commissioning,

operations and maintenance services, the provision of as-built

drawings, operations and maintenance manuals, training, etc.,
applicable and necessary for the proper execution of the
installation and other services, at final destination (Site/ Project
Site) as specifiedin the BDS, related to and incidental to successful
installation of the Plant, except (ii) below;
ii. GST as percentage of the price as per (i) above, payable
additionally by the Utility, applicable on the Installation Services,
if the contract is awarded to the Bidder, is pre-specified in Schedule
No.2 and bidders are not required to quote the same separately
anywhere in the bid (Basis the same and the price quoted as per (i)
above, the amount towards GST against each item shall get
calculated accordingly); and
iii. The total price for the item i.e. (i) plus (ii) above.
13.5.3 Grand Summary (Schedule No. 3):

The total amount of each of the components from each of Schedule
No.1 and Schedule No. 2 corresponding to the Plant and
Installation Services, shall be summarized in the schedule titled
Grand Summary, (Schedule 3). Aggregate of the total amount as
per ITB 13.5.1 (i) and ITB 13.5.2 (i), giving the total Bid price,
excluding GST, is to be entered in the Letter of Bid. The total
amount towards GST, that is aggregate of the total amount as per
ITB 13.5.1 (ii) and ITB 13.5.2 (ii)is to be indicated separately in
Schedule No. 3 and entered separately in the Letter of Bid.
13.5.4 deleted
13.5.5 The terms CIP, CIF, EXW, FOR and other similar terms shall
be governed by the rules prescribed in the current edition of
Inco terms, published by the International Chamber of
Commerce.
13.5.6 Items against which no rate or price is entered by the Bidder shall
be deemed covered by the rates for other items in the Price
Schedule and will not be paid for separately by the Employer. An
item not listed in the priced Schedule shall be assumed to be not
included in the Bid, and provided that the Bid is determined
substantially responsive notwithstanding this omission, the price as
specified in ITB 28.3, will be added to the Bid price and the
equivalent total cost of the Bid so determined will be used for price
comparison.
13.6 The prices quoted shall be fixed as specified in the
BDS.

13.7 Prices quoted by the Bidder shall be fixed during the Bidder‟s
performance of the contract and not subject to variation on any
account. A Bid submitted with an adjustable price quotation
will be treated as non-responsive and rejected.
13.8 deleted
13.8.1 the Bidder shall be free to use transportation through carriers

registered in India. Similarly, the Bidder may obtain insurance
services from India.
13.9 Bidders wishing to offer any unconditional price reduction
(discount) for the award of the package (Contract), shall specify
in their Letter of Bid the price reduction applicable to such
package, and the manner in which the price reductions will apply.
Any conditional discount shall not be considered for evaluation;
however, the Employer may consider the same in case of award
of Contract on the Bidder.
13.10The total amount as per ITB 13.5.1 (i) and ITB 13.5.2 (i), from each
of Schedule No.1 and Schedule No. 2, corresponding to the Plant
and Installation Services, respectively, which shall be summarized in
the schedule titled Grand Summary, (Schedule 3), and aggregated
giving the total Bid price(s) of the Bidder, excluding GST and
including GST shall be brought/ carried forward and entered in the
Letter of Bid.
13.11 The total amount towards GST, that is aggregate of the amount
quoted separately by the bidder as per ITB 13.5.1 (ii) and ITB
13.5.2 (ii), shall be considered for evaluation and comparison of
bids if so specified in ITB 32.1 (e), and it shall be payable/
reimbursable to the Bidder, in the event of award of contract, as
specified in BDS.

14.1 The prices shall be quoted by the Bidder, and shall be paid for by the
14. Currencies of Bid
Employer, entirely in Indian Rupees.
and Payment
15.1 To establish the conformity of the Plant and Installation Services/
15. Documents
Works to the bidding document, the Bidder shall furnish as part of its
Establishing the
Bid an Undertaking on Compliance of terms & conditions of the
Conformity of the
Bidding Documents including Scope of Work, conformance of Plant
Plant and
and Installation Services/ Works to the technical specifications and
Installation Services/
standards specified in Section 6, Employer‟s Requirement as well
Works
as other related requirements, in the Technical Part of the bid as
specified in ITB 10.2.7, as per the format given in Section 4 -
Bidding Forms - Technical Part of the Bid.
15.2 Wherever and if specified in Section 6 - Employer‟s
Requirement, the bidder shall also submit documentary evidence
in the form of literature, drawings or data, and a detailed item by
item description of the essential technical characteristics of the
Plant and Installation Services/ Works, demonstrating substantial
responsiveness of the Plant and Installation Services/ Works to
the technical specification.
15.3 Wherever and if specified in Section 6, Employer‟s Requirement,
the Bidder shall furnish in technical proposal a statement of work
methods, equipment, personnel, schedule and any other information
as stipulated in Section 4, Bidding Forms – Technical Part of the
Bid, in sufficient detail to demonstrate the adequacy of the Bidder‟s
proposal to meet the Employer‟s Requirements and the Time for
Completion of the Plant and Installation Services/ Works.
15.4 Standards for workmanship, process, material, and equipment, as
well as references to brand names or catalogue numbers specified
by the Employer in the Employer‟s Requirement, are intended to
be descriptive only and not restrictive. The Bidder may offer other
standards of quality, brand names, and/or catalogue numbers,
provided that it demonstrates, to the Employer‟s satisfaction, that
the substitutions ensure substantial equivalence or are superior to
those specified in the Section 6, Employer‟s Requirement.
15.5 For major items of Plant and Installation Services if and as listed by
the Employer in Section 2, Eligibility and Qualification
Requirements and Section 6, Employer‟s Requirement, which the
Bidder intends to purchase or subcontract, the Bidder shall give
details of the name and nationality of the proposed Subcontractors,
including manufacturers, for each of those items. In addition, the
Bidder shall include in its Bid information establishing compliance
with the requirements specified by the Employer for these items.
Quoted rates and prices will be deemed to apply to whichever
Subcontractor is appointed, and no adjustment of the rates and

prices, on this account, will be permitted.

15.6 The Bidder shall be responsible for ensuring that any Subcontractor
proposed complies with the requirements of Section 2 and Section 6.
16.1 To establish Bidder‟s eligibility and eligibility of Plants and
16. Documents
Installation Services/ Works in accordance with ITB 3 and Section
Establishing the
2, Eligibility Requirements, Bidders shall complete the Letter of Bid
Eligibility and
– Technical Part, and other forms included in Section 4 - Bidding
Qualifications of the
Forms - Technical Part of the Bid.
Bidder and Eligibility
of Plant and 16.2 The documentary evidence of the Bidder‟s eligibility and
Installation Services qualifications, and eligibility of Plant and Installation Services, to
be furnished as per Section 4 - Bidding Forms - Technical Part of
the Bid, for the Bidder to be considered for award of the Contract,
shall establish to the Employer‟s satisfaction that the Bidder meets
each of the Eligibility and Qualification Requirements and
establishes eligibility of Plant and Installation Services/ Works,
specified in ITB 3 and Section 2.
17.1 Bids shall remain valid until the date specified in the BDS or any
17. Period of Validity
extended date if amended by the Employer in accordance with ITB
of Bids
7.The Bid Validity period starts from the Bid submission deadline
(as prescribed by the Employer in accordance with ITB 21.1).A Bid
that is not valid until the date specified in the BDS, or any extended
date if amended by the Employer in accordance with ITB 7, shall be
rejected by the Employer as nonresponsive.
17.2 In exceptional circumstances, prior to the expiry of the Bid
validity, the Employer may request Bidders to extend the period
of validity of their Bids. The request and the responses shall be
made in writing. If a Bid Security is requested (in accordance with
ITB 18), it shall also be extended for a corresponding period. A
Bidder may refuse the request without forfeiting its Bid Security.
A Bidder granting the request shall not be required or permitted to
modify its Bid, except as provided in this ITB 17.2.
18. Bid Security 18.1 the Bidder shall furnish as part of the technical part of its Bid,
a Bid security in original form, and in the amount specified in the
BDS.
18.2 If a Bid Security is specified pursuant to ITB 18.1, the Bid
Security shall be a demand guarantee, and in any of the following
forms at the Bidder‟s option:
a) an unconditional guarantee issued by a nationalized/ scheduled
commercial bank located in India.
b) a demand draft from a Nationalized/ Scheduled commercial
bank located in India;

In the case of a bank guarantee, the Bid security shall be

submitted using the Bid Security Form included in Section 4,
Bidding Forms - Technical Part of the Bid. The form must
include the complete name of the Bidder. The Bid Security shall
be valid for ninety (90) days beyond the original validity
period of the Bid, or beyond any period of extension if requested
under ITB 17.2.
18.3 If a Bid Security is specified pursuant to ITB 18.1, any Bid not
accompanied by a substantially responsive Bid Security shall be
rejected by the Employer as non-responsive.
18.4 If a Bid Security is specified pursuant to ITB 18.1, the Bid

Security of unsuccessful Bidders shall be returned as promptly as
possible upon the successful bidder‟s signing the contract and
furnishing the Performance Security pursuant to ITB 43 and ITB
45.
18.5 The Bid Security of the successful bidder shall be returned as
promptly as possible once the successful bidder has signed the
Contract and furnished the required Performance Security.
18.6 The Bid Security may be forfeited,
(h) if a Bidder withdraws/modifies/substitutes its Bid during the
period of Bid validity specified by the Bidder in the Letter of Bid
- Technical Part, or any extension thereto provided by the Bidder;
or if the Bidder does not accept the correction of its Bid Price
pursuant to ITB 33; or
(i) if the successful Bidder fails to:
(i) sign the Contract in accordance with ITB 43; or
(ii) furnish a performance security in accordance with ITB 44.
18.7 The Bid Security of a JV shall be in the name of the JV that

submits the Bid.
18.8 If a Bid Security is specified pursuant to ITB 18.1 and

(a) if a Bidder withdraws its Bid during the period of Bid validity
specified by the Bidder on the Letter of Bid Form, except as
provided in ITB 17.2; or
(b) if the successful Bidder fails to:
(i) sign the Contract in accordance with ITB 43; or
(ii) furnish a Performance Security in accordance with ITB 44.
the Employer may, declare the Bidder disqualified to be awarded
a contract by the Employer for a period of time as stated in the
BDS.

19. Format and 19.1 The Bidder shall prepare the Bid, in accordance with ITB 10.
Signing of Bid 19.2 Bidders shall mark as “CONFIDENTIAL” information in their Bids
which is confidential to their business. This may include proprietary
information, trade secrets, or commercial or financially sensitive
information.
19.3 The Bid shall be signed by a person or persons duly authorized to
sign on behalf of the Bidder. This authorization shall be in the form
of the document as specified in BDS and shall be submitted/
uploaded along with the Bids per ITB 11.
19.4 In the case that the Bidder is a JV, the Bid shall be signed by an
authorized representative of the JV on behalf of the JV, and so as to
be legally binding on all the members as evidenced by a power of
attorney signed by their legally authorized representatives, which
shall be submitted/ uploaded along with the Bids per ITB 11.
19.5 Corrections, if any, can be carried out by editing the information
before electronic submission on e-procurement portal.
D. Submission of Bids
20.1 Bids, both Technical and Financial Parts, shall be submitted
20. Submission of online on the e-procurement system specified in ITB 6.1.
Bids Detailed guidelines for viewing bids and submission of online
bids are as per ITB 6.1 and the website referred therein. A
prospective bidder can submit its bid online only for which the
bidder (in case of JV, the authorised representative of the JV as
per ITB 19.4) is required to have enrolment/registration and
should have valid Digital Signature Certificate (DSC) as
specified in ITB 6.1 in BDS. The Bidder should go through them
carefully and submit its bid, along with the specified documents
failing which the bid is liable to be rejected.
20.2 The completed Bid comprising of documents indicated in ITB
10, should be uploaded on the e-procurement portal along with
scanned copies of requisite certificates/ documents as are
mentioned in different sections in the bidding document. Further,
ifso, specified in ITB 11.3, the Bidders shall ensure submission
of hard copy of documents as mentioned therein.
20.3 All the uploaded documents are required to be signed digitally by
the bidder.
20.4 Physical, e-mail, Telex, Cable, or Facsimile bids will be rejected
as non-responsive.
21.1 Bids must be uploaded online, and if so specified in ITB 11.3, the
21. Deadline for
hard copy of specified documents must be delivered at the address
Submission of
mentioned therein, no later than the deadline for submission of Bids
Bids
i.e., the date and time specified in the BDS.
21.2 The Employer may, at its discretion, extend the deadline for the

submission of Bids by amending the bidding document in

accordance with ITB 7, in which case all rights and obligations
of the Employer and Bidders previously subject to the deadline
shall thereafter be subject to the deadline as extended.
22.1 The electronic bidding system would not allow any late submission
22. Late Bids
of bids after due date & time as per server time.
23.1 Bidders may modify their bids by using the appropriate option for
23. Withdrawal,
bid modification on e-procurement portal before the deadline for
Substitution, and
submission of bids. For this the bidder need not make any additional
Modification of Bids
payment towards the cost of bid document, if applicable. For bid
modification and consequential re-submission, the bidder is not
required to withdraw his bid submitted earlier. The last modified bid
submitted by the bidder within the bid submission time shall be
considered as the Bid. For this purpose, modification/withdrawal by
other means will not be accepted. In online system of bid
submission, the modification and consequential re-submission of
bids is allowed any number of times. A bidder may withdraw his bid
by using the appropriate option for bid withdrawal, before the
deadline for submission of bids, however, if the bid is withdrawn, re-
submission of the bid is allowed only up to the deadline for
submission of bids as specified in ITB 21.
23.2 Bids requested to be withdrawn in accordance with ITB 23.1 shall
not be opened.
23.3 No Bid may be withdrawn, substituted, or modified in the interval
between the deadline for submission of Bids and the expiration of
the period of Bid validity specified by the Bidder on the Letter of
Bid (Technical Part), or any extension thereof. This will result in
the forfeiture of the Bid Security or be sufficient ground for action
by Employer against the bidder under the Bid Securing Declaration,
as may be applicable pursuant to ITB 18.
E. Public Opening of Technical Parts of Bids

24. Public Opening of 24.1 The Employer shall, at the Bid opening, publicly open online the
Technical Parts of Technical Parts of all Bids, except as in the cases specified in ITB 22
Bids and ITB 23.2, received by the deadline of bid submissions as
specified in ITB 21, at the date, time and place specified in the BDS
in the presence of Bidders‟ designated representatives who choose to
attend, and this could also be viewed by the bidders online. The
Financial Parts of the bids shall remain unopened in the e-
procurement system, until the subsequent public opening, following
the evaluation of the Technical Parts of the Bids. Bidder‟s names,
and such other details as the Employer may consider appropriate will
be notified by the Employer at the time of bid opening.

24.2 Only Technical Parts of Bids that are opened at Bid opening of
Technical Parts shall be considered further for evaluation.
24.3 At the Bid opening the Employer shall neither discuss the merits
of any Bid nor reject any Bid (except the cases, in accordance
with ITB 22and ITB 23.2).
24.4 The Employer shall prepare a record of the Bid opening, that shall
include, as a minimum:
(a) the name of the Bidder; and
(b) the presence or absence of a Bid Security or a Bid-Securing
Declaration.
24.5 The Bidders‟ representatives who are present shall be requested to
sign the record. The omission of a Bidder‟s signature on the record
shall not invalidate the contents and effect of the record. A copy of
the record shall be distributed to all Bidders.
F. Evaluation of Bids - General Provisions
25.1 Information relating to the evaluation of Bids and

25. Confidentiality
recommendation of contract award shall not be disclosed to
Bidders, or any other persons not officially concerned with the
Bidding process.
25.2 Any effort by a Bidder to influence the Employer in the
evaluation or contract award decisions may result in the rejection
of its Bid.
25.3 Notwithstanding ITB 25.1, from the time of Bid opening to the
time of Contract Award, if any Bidder wishes to contact the
Employer on any matter related to the Bidding process, it should
do so in writing.
26.1 To assist in the examination, evaluation, comparison of the Bids,

26. Clarification of
and eligibility or qualification of the Bidders, the Employer may,
Bids
at its discretion, ask any Bidder for a clarification of its Bid and/or
seek information related to historical data/ documents pertaining to
credentials of the Bidders and the Bids that the Employer may
require. Any clarification submitted by a Bidder in respect to its
Bid and that is not in response to a request by the Employer shall
not be considered. The Employer‟s request for clarification and
the response shall be in writing. No change, including any
voluntary increase or decrease, in the prices or substance of the
Bid shall be sought, offered, or permitted.
26.2 If a Bidder does not provide clarifications of its Bid or data/
documents sought, by the date and time set in the Employer‟s
request for clarification/ data/ document, its Bid may be rejected.

27.1 During the evaluation of Bids, the following definitions apply:

(a) “Deviation” is a departure from the requirements specified in the
27. Deviations, bidding document.
Reservations, (b) “Reservation” is the setting of limiting conditions or withholding
and Omissions from complete acceptance of the requirements specified in the
bidding document; and
(c) “Omission” is the failure to submit part, or all of the information
or documentation required in the bidding document.
28.1 Provided that a Bid is substantially responsive, the Employer
28. Nonmaterial
may waive any non-conformities in the Bid, which do not
Nonconformities,
constitute a material deviation, reservation, or omission.
Errors, and
Omissions 28.2 Provided that a Bid is substantially responsive, the Employer
may request that the Bidder submit the necessary information or
documentation, within a reasonable period of time, to rectify
nonmaterial nonconformities or omissions in the Bid related to
documentation requirements. Requesting information or
documentation on such nonconformities and/or omissions shall not
be related to any aspect of the price of the Bid. Failure of the
Bidder to comply with the request may result in the rejection of
its Bid.
28.3 Provided that a Bid is substantially responsive, the Employer shall
rectify quantifiable nonmaterial nonconformities related to the Bid
Price. To this effect, the Bid Price shall be adjusted, for comparison
purposes only, to reflect the price of a missing or non-conforming
item or component in the manner specified in BDS.
G. Evaluation of Technical Parts of Bids
29. Evaluation of 29.1 In evaluating the Technical Parts of each Bid, the Employer shall
Technical Parts use the requirements, criteria and methodologies mentioned and
specified in Section 2, Section 3and Section 6.
29.2 The Employer shall, inter alia, carry out the Technical
Evaluation as per ITB 29.3, and determine to its satisfaction:
(a) whether the Bidders comply with the Eligibility Requirements,
have offered eligible Plant and Installation Services in their Bids,
as specified in ITB 3 and Section 2.
(b) Whether the Bidders meet the Qualification Requirement as
specified in ITB 3 and Section 2. (The determination shall be
based upon an examination of the documentary evidence of the
Bidder‟s qualifications submitted by the Bidder, pursuant to ITB
16 read in conjunction with ITB 26. The determination shall not
take into consideration the qualifications of other firms such as
the Bidder‟s subsidiaries, parent entities, affiliates,
subcontractors (other than specialized subcontractors if permitted
in the bidding document), or any other firm different from the
Bidder that submitted the Bid except if provided in the specified
Qualification Requirement itself.); and

(c) whether the Bids submitted by the Bidders complying with the
requirements specified in (a), and (b) above have been
determined to be substantially responsive to the RFB/bidding
document, as per ITB 30.
29.3 Technical Evaluation. The Employer will carry out a detailed
technical evaluation of the Bids not previously rejected to determine
whether the technical aspects are in compliance with the bidding
document. The Bid that does not meet minimum acceptable
standards of completeness, consistency and detail, and the specified
minimum (or maximum, as the case may be) requirements for
specified functional guarantees, will be rejected for non-
responsiveness. In order to reach its determination, the Employer
will examine and compare the technical aspects of the Bids on the
basis of the information supplied by the Bidders, taking into
account the following:
(i) overall completeness and compliance with the Employer‟s
Requirements; conformity of the Plant and Installation Services
offered with specified performance criteria, including conformity
with the specified minimum (or maximum, as the case may be)
requirement corresponding to each functional guarantee, as
indicated in Section 2 and/ or Section 6; suitability of the Plant
and Installation Services offered in relation to the environmental
and climatic conditions prevailing at the site; and quality, function
and operation of any process control concept included in the Bid;
(ii) type, quantity, and long-term availability of mandatory and
recommended spare parts and maintenance services; and
(iii) Other relevant factors, if any, listed in the RFB/ bidding
document.
29.4 At this stage, a Bid shall be rejected if the determination on any one
of the aspects listed in ITB 29.2 (a), (b) and (c) above, is not in the
affirmative. All other Bids shall be considered for further
evaluation.
30.1 The Employer‟s determination of a Bid‟s responsiveness is to be

30. Determination of
based on the contents of the Bid itself, as defined in ITB 10 read
Responsiveness
in conjunction with ITB 26 and submitted as per ITB 11.
30.2 A substantially responsive Bid is one that meets the
requirements of the bidding document without material deviation,
reservation, or omission. A material deviation, reservation, or
omission is one that:

(a) if accepted, would:

(i) affect in any substantial way the scope, quality, or performance of
the Works specified in the Contract; or
(ii) limit in any substantial way, inconsistent with the bidding
document, the Employer‟s rights, or the Bidder‟s obligations
under the Contract; or
(b) if rectified, would unfairly affect the competitive position of other
Bidders presenting substantially responsive Bids.
30.3 The Employer shall examine the technical aspects of the Bids, in
particular, to confirm that all requirements of Section 6, Employer‟s
Requirement have been met without any material deviation or
reservation, or omission.
30.4 If a Bid is not substantially responsive to the requirements of
bidding document, it shall be rejected by the Employer and may
not subsequently be made responsive by correction of the material
deviation, reservation, or omission.
H. Public Opening of Financial Parts of Bids
31.1 Following the completion of the evaluation of the Technical Parts

31. Public
of the Bids, the Employer shall notify in writing those Bidders
Opening of
whose Bids were considered non-responsive to the bidding
Financial
document / RFB Document or failed to meet the Eligibility
Parts
Requirements or Qualification Requirement or any other specified
requirement, advising them of the following information:
(a) the grounds on which their Technical Part of Bid failed to meet
the requirements of the bidding document; and
(b) Financial Part of their Bid will not be opened.
31.2 The Employer shall, simultaneously, notify in writing those
Bidders whose Technical Parts have been evaluated as
substantially responsive to the bidding document and met the
Eligibility Requirement, Qualification Requirement, and other
specified requirement, advising them of the following
information:
(a) their Bid has been evaluated as substantially responsive to the
requirements of bidding document and the specified requirements.
(b) Financial Part of their Bid will be opened online at the public
opening of the Financial Parts; and

(c) notify them of the date, time, and location of the second
public opening of the Financial Parts of bid in portal . In the
event of the specified date of bid opening being declared a
holiday for the Employer, the bids will be opened at the
appointed time and location on the next working day.
31.3 All efforts may be made to have the opening date that should allow
Bidders sufficient time to make arrangements for attending the
opening if they so choose, however as the opening is in online mode
and bidder‟s get due notification of bid opening and can witness the
opening online, the date of opening may be set accordingly based on
Employer‟s requirements. The Financial Part of the Bids shall be
opened publicly in the presence of Bidders‟ designated
representatives who chooses to attend, and this could also be viewed
by the bidders online. The bidder‟s names, the Bid prices, the total
amount of each bid, and such other details as the Employer may
consider appropriate, will be announced by the Employer at the time
of bid opening.
31.4 The Employer shall prepare a record of the Bid opening, that shall
include, as a minimum:
(a) the name of the Bidder; and
(b) the Bid price, for the package, including any discounts
31.5 Only Financial Parts of Bids that are opened at Bid opening shall be
I. Evaluation of further
considered for Financial Parts of Bids
evaluation.
32.1 To evaluate the Financial Part of each Bid, the Employer shall
32. Evaluation of
consider the following:
Financial
Parts (a) Bid price, as quoted in accordance with ITB 13.5.
(b) Price adjustment for correction of arithmetic errors in accordance
with ITB 33.
(c) Price adjustment due to discounts offered in accordance with
ITB 13.9.
(d) Price adjustment due to quantifiable nonmaterial
nonconformities in accordance with ITB 28.3.
(e) GST, quoted separately as per ITB 13.12, adjusted for correction
of arithmetic errors in accordance with ITB 33, shall be
considered for arriving at the evaluated Bid cost/ price and
comparison of Bids, except if otherwise specified in BDS.
(f) The additional evaluation factors if specified in BDS and/ or
Section 6.
32.2 deleted

32.3 The Employer‟s evaluation of a Bid may require the

consideration of other factors if specified in BDS, in addition to
the Bid price quoted, in accordance with ITB 33.1 (e).
33.1 The e-procurement system automatically calculates the total amount

33. Correction of
from unit rates and quantities, and the system also automatically
Arithmetical
populates the amount in words from the amount in figures, and
Errors
therefore there is no scope of discrepancy and need for arithmetic
correction. However, there would be a manual recalculation and in
the case of discrepancy between system generated and manual
prices, the manually calculated prices shall prevail.
33.2 Any bid which is found to have tampered or modified the electronic
logic of the e- procurement system for calculating the total amount
from unit rates and quantities, and/ or in populating the amount in
words from the amount in figures, is liable to be rejected and the
case shall be dealt against the bidder under the Integrity Pact and
conditions of the RFB/ bidding documents including those regarding
fraud etc..
34.1 The Employer shall compare the evaluated price/costs of all
34. Comparison of
substantially responsive Bids, to determine the Bid that has the
Financial Parts
lowest evaluated cost/ price.
35.1 Purchase Preference shall apply for award of contract if so
35. Preference
specified in the BDS, as per the guidelines, instruction and
methodology indicated therein.
36.1 An Abnormally Low Bid is one where the Bid price, in
36. Abnormally Low
combination with other elements of the Bid, appears so low that it
Bids
raises material concerns with the Employer as to the capability of
the Bidder to perform the Contract for the offered Bid Price.
36.2 In the event of identification of a potentially Abnormally Low
Bid, the Employer, unless otherwise specified in BDS, may seek
written clarification from the Bidder, including a detailed price
analyses of its Bid price in relation to the subject matter of the
contract, scope, delivery schedule, allocation of risks and
responsibilities and any other requirements of the bidding
document.
36.3 After evaluation of the price analyses, in the event that the
Employer determines that the Bidder has failed to demonstrate its
capability to perform the contract for the offered Bid price, the
Employer shall reject the Bid.

37. Unbalanced or Clause deleted

Front Loaded
Bids
38
38. Most
Advantageous 38.1 Having compared the evaluated cost/price of Bids as per ITB 34,
Bid and applying the provisions of ITB 35, the Employer shall
determine the Most Advantageous Bid (alternatively referred to as
L1 Bid). The Most Advantageous Bid is the Bid of the Bidder
(also referred to as the successful bidder) who meets the
specified requirements as per Section 2 and Section 3, and whose
Bid has been determined to have the lowest evaluated price/cost
subject to ITB 35.
38.2 The capabilities of the manufacturers and subcontractors proposed
in its Bid to be used by the Bidder with the Most Advantageous
Bid for identified major items of supply or services may also be
evaluated for acceptability in accordance with Section 2 / Section
6. Their participation should be confirmed with a letter of intent
between the parties, as needed. Should a manufacturer or
subcontractor be determined to be unacceptable, the Bid will not
be rejected, but the Bidder will be required to substitute an
acceptable manufacturer or subcontractor without any change to
the Bid price. Prior to signing the Contract, the corresponding
Appendix to the Contract Agreement shall be completed, listing
the approved manufacturers or subcontractors for each item
concerned.
38.3 Price Negotiation - Usually, there shall be no price negotiations.
However, in case the Employer identifies exceptional reasons due
to which negotiation is required, the Employer reserves its right to
negotiate with the lowest acceptable bidder (L-1).
39.1 The Employer reserves the right to accept or reject any Bid, and
39. Employer‟s
to annul the Bidding process and reject all Bids at any time prior
Right to Accept
to Contract Award, without thereby incurring any liability to
Any Bid, and to
Bidders. In case of annulment, all Bids submitted and specifically,
Reject Any or
Bid securities, if applicable as per ITB 18 and submitted, shall be
All Bids
promptly returned to the Bidders.

J. Award of Contract
40.1 The Employer shall award the Contract to the successful Bidder.
40. Award Criteria
This is the Bidder whose Bid has been determined to be the Most
Advantageous Bid as specified in ITB 38.
40.2 The mode of contracting with the successful bidder will be as
indicated below:
40.2.1 The award shall be made as follows:
(i) Contract Part I: for Supply of Plant on FOR (final place of
destination Site/ Project Site) basis.
(ii) Contract Part II: for Supply of Installation Services{excluding
the incidental services included in (i) above}
40.3 Both the parts of the Contract will contain a cross fall breach
clause specifying that breach of one will constitute breach of the
other.
41.1 At the time the Contract is awarded, the Employer reserves the
41. Employer‟s
right to invite the Bidder whose Bid is determined to be the Most
Right to make
Advantageous Bid as per ITB 38, for discussions if any minor
minor
adjustments in the Contract are required, without any substantial
adjustments at
change in the terms and conditions of the bidding document.
the time of
Award
42.1 Prior to the date of expiry of the Bid validity, the Employer shall
42. Notification of
notify the successful Bidder, in writing, that its Bid has been
Award
accepted. The Notification of Award (hereinafter and in the
Contract, Forms also called the “Letter of Acceptance”) shall
specify the sum that the Employer will pay the Contractor/Bidder in
consideration of the execution of the Contract (hereinafter and in the
Conditions of Contract and Contract Forms called “the Contract
Price”).
42.2 Until a formal Contract is prepared and executed, the Letter of
Acceptance/ Notification of Award shall constitute formation of a
binding Contract.

43.1 Promptly upon issue of Letter of Acceptance/ Notification of Award,

43. Signing of
the Employer shall prepare the Contract Agreement, and keep it
Contract
ready in the office of the Employer for the signature of the Employer
and the successful Bidder, within twenty-one (21) days following the
date of Letter of Acceptance. The Contract Agreement shall
incorporate all agreements including Level-2 schedule between the
Employer and the successful Bidder. Level-2 schedule should be
submitted, discussed, amended (if so required) within overall Level-
1 schedule and accepted by owner before signing of contract
agreement. Also, CPG should be submitted, verified from issuing
bank legally vetted and approved before signing of contract
agreement.
“These Level-1 & Level-2 schedules may be modified during the
execution of the contract as per mutual agreement between
Contractor & purchaser on the basis of site conditions and Field
requirement”.
43.2 Within twenty-one (21) days of receipt of Letter of Acceptance, the

successful Bidder shall (a) furnish the performance security in
accordance with ITB Clause 44; and (b) shall sign, date, and return
the Agreement to the Employer along with the documents stated at
(a) above.
44.1 Within twenty-one (21)working days of the receipt of the Letter

44. Performance
of Acceptance/ Notification of Award from the Employer, the
Security
successful Bidder shall furnish the Performance Security&
Additional performance security (if applicable), in Indian Rupees,
in accordance with the GCC and in the amount, form and details
specified in the BDS.
44.2 Failure of the successful Bidder to submit the above-mentioned

Performance Security & Additional performance security (if
applicable) or sign the Contract shall constitute sufficient grounds
for the annulment of the award and forfeiture of the Bid Security
or be sufficient ground for action by the Employer against the bidder
under the Bid Securing Declaration, as may be applicable as per ITB
18.

45.1 The Employer named in the Bidding Documents intends to use

45. Source of Funds
the capital subsidy {60% (90% in case of special category states)
of cost of the infrastructures in the project} under Revamped
Reforms-based and Results-linked, Distribution Sector Scheme
(RDSS), a Government of India flagship program for bringing
down the costs and improve the efficiency of supply of the
electricity in the states, 40% (10% in case of special category
states) to be arranged by the State Government/Employer through
loans from REC/PFC/or other FIs/own resources. However, the
payment as per the contract payment terms will be released timely
by the Employer, without any linkage to disbursement of the
funds under RDSS scheme.
deleted
46. Dedicated bank
account of
Contractor/Bidd
er

I. Bid Data Sheet (BDS)

The following specific data for the Plant and Installation Services/ Works to be procured
shall complement, supplement, and/or amend the provisions in the Instructions to Bidders
(ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.
ITB A. General
Reference
ITB1.1 The reference number of the Notice Inviting Tenders (NIT/Request for Bids
RFB) is: 2/SE-HOD/ED/EHV/RDSS/DT/2023-24
The Employer is: Electricity Department, Puducherry

The name and identification of the package under this RFB is:
Development of Distribution Infrastructure for Loss reduction by
erection of new HT lines, reconductoring of HT/LT lines and
replacement of bare conductors with HT/LT ABC in Puducherry,
Karaikal, Mahe and Yanam Regions of UT of Puducherry under
the Revamped Reforms-based and Results-linked, Distribution Sector
Scheme (RDSS)
ITB 1.2 (c) The Electricity Department of Government of Puducherry is a deemed

licensee under Section 14 of Electricity Act, 2003 and is carrying on
the business of Transmission, Distribution and retail supply of
Electricity in UT of Puducherry. With all the Towns and villages
electrified in as early as 1972, the Union Territory is 100% fully
electrified. The UT of Puducherry comprises of four regions namely
Puducherry, Karaikal, Mahe and Yanam which are not geographically
contiguous and having pockets in three southern states namely Tamil
Nadu, Kerala, and Andhra Pradesh and all four regions collectively
have a total area of 490 sq.kms.
ITB 1.2 Bidding/ Bids by/ from Joint Venture (JV) is “permitted”. In case Bidding/
(m) Bids by/ from Joint Venture is permitted, the number of members/ partners
of the JV shall not exceed 03 (three)

B. Contents of Bidding Document

TB 6.1 Bidding against RFB shall be conducted through/ with Electronic –
Procurement (e- Procurement/ e- Tendering) System.
Employer shall use the following Electronic-Procurement system to manage
this Request for Proposal (RFP) process:
http://pudutenders.gov.in
The electronic-procurement system shall be used to manage the following
part of the bidding process under the RFB:
Issuing RFB/ Bidding document, amendments/ corrigendum/
addendums/ clarifications, etc., submissions of bids, opening of Bids, etc.
To aid and facilitate the Bidders on e-Procurement/ e-Tendering process a
detailed manual on the same titled Bidder Help Manual for e-Bidding as
Annexure-I and also has been provided website e-Tendering. The same may
be utilized by the Bidders.
ITB 6.2 A Bidder requiring any clarification of the bidding document may notify the
Employer online through the electronic bidding system if provisioned/
permitted or through e-mail at the following e-mail address:
[email protected] / [email protected]
Requests for clarification should be received by the Employer no later than:
15 days from the date of issue of NIT/RFB
ITB 6.5 A Pre-Bid meeting shall take place at the following date, time, and place:
Date: 12.07.2023
Time: 11:00 hrs. Onwards
Place: Main Office, Electricity Department, 137, NSC Bose Road, Puducherry
ITB 7.1 The addendum/corrigendum/ amendment will appear on the e-procurement
system specified in ITB 6.1 and email notification is also automatically sent
through the system to those bidders who have started working on this
procurement.
C. Preparation of Bids
ITB 10.2.8 The Bidder shall submit the following additional documents in Technical Part
of its Bid:
(i) Integrity Pact prepared using the relevant form furnished in Section 4 -
Bidding Forms - Technical Part of the Bid.
(ii) Self-certified copy of the document to establish legal status of the firm
viz. Certificate of Incorporation issued under The Companies Act / The
Limited Liability Partnership Act / Partnership deed etc. as applicable.
(iii) Self-certified copy of PAN.
(iv) Self-certified copy of GST Registration.
(v) Self-certified copy in support of MSME, if applicable.

ITB 11 Note for Bidders: Bidders have to submit the bids on the e-procurement
portal along with the relevant required documents. For this purpose, the
bidders shall fill up online, the forms that are available for online filling on
the e-portal. The rest of the forms shall be download by the bidders and filled
up. The filled-up pages shall then be scanned and uploaded on the e-
procurement portal along with the scanned copies of the supporting
documents. The bid shall be digitally signed.
ITB 11.3 The bidders are required to submit hard copy of the documents
listed below, in original, before the date of opening of the Tender:
i) Power of Attorney to sign the bid
ii) JV Agreements in case of JV
iii) Power of Attorney for Lead Bidder in case of JV
iv) Integrity Pact.
v) Hard copy documents of Technical bid
For submission of original documents, the Employer’s address is:
O/o The Superintending Engineer-cum-HOD
No.137, N.S.C.Bose Salai,
Puducherry – 600 001
ITB 13.1 The following components/ parts of the Plant and Installation Services will be
provided under the responsibility of the Employer:
● No components/ parts of the Plant and Installation Services will be
provided by the Employer
ITB 13.2 “Bidders are required to quote the price through online only for the
commercial, contractual, and technical obligations outlined in the Bidding
Documents. However, no deviation(s), from the terms and conditions or
Technical Specifications specified in this bid, shall be permitted in
circumstances whatsoever.”
For evaluation of L1 bidder, the total cost of price sheet (Summary of Price
Schedule -3) and the lowest cost bidder will be declared as L1 bidder.
ITB 13.3 Bidders are required to quote the rate/ price for the commercial, contractual,
and technical obligations outlined in the bidding document as per the BoQ
ITB 13.4 Depending on the Scope of the Work and the Contract, the Price Schedules
shall comprise the schedules listed below. Bidders shall note that the plant
and equipment included in Schedule Nos. 1. All such materials shall be
included in Schedule No. 2, Installation Services. The Schedules comprise:
Price Schedule No. 1: Supply of Plant (including Mandatory Spare Parts)
Price Schedule No. 2: Installation Services
Price Schedule No.3: Grand Summary

ITB
13.5.1(i), Final Destination (Site/ Project Site) is : Separate stores for each region to be
ITB arranged by the Contractor – Various sites of project located in
Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry.
13.5.2 (i)
ITB 13.6 The prices quoted by the Bidder shall be firm/fixed during the performance of
the Contract.
ITB 13.7 deleted
ITB 13.11 GST applicable in India, on the Plant and Installation Services provided/
supplied by the Contractor to the Employer under the Contract shall be paid/
reimbursed by Employer against requisite documents, at actuals.
For the purpose of the Contract, it is agreed that the Contract Price
ITB 13.13
specified in Article 2 (Contract Price and Terms of Payment) of Contract
Agreement is based on the taxes, duties, levies, and charges prevailing at the
date twenty- eight (28) days prior to the date of bid submission. if any rate
of Tax are increased or decreased, a new Tax is introduced, an existing Tax
is abolished, or any change in interpretation or application of any Tax occurs
in the course of the performance of Contract, which was or will be assessed
on the Contractor/Bidder, Subcontractor or their employees in connection
with performance of the Contract, an equitable adjustment of the Contract
Price shall be made to fully take into account any such change by addition
to the Contract Price or deduction there from, as the case may be, in
accordance with GCC Clause 36 hereof.
ITB 17.1 The Bid shall remain valid until i.e. upto and including 180 days
reckoned from the date of Opening of Technical part of the bid specified in
ITB 21.1, as may be extended by the Employer from time to time in
accordance therewith.

Bidder should pay as Bid Security a sum of Rs. 88,78,000/-( Rupees eighty
ITB 18.1 eight lakhs seventy eight thousand only)
The Bid Security specified above should be a DEMAND
DRAFT/BANKER'S CHEQUE for the above amount from any of the
Nationalised/Scheduled Banks in India drawn in favour of the “Drawing and
Disbursing Officer, Division- EHV, Electricity Department, Puducherry”
payable at Puducherry. BANK GUARANTEE is also acceptable from any
Nationalised / Scheduled Banks in India for the equivalent amount of EMD. In
the case of a bank guarantee, the Bid security shall be submitted using the Bid
Security Form included in Section 4, Bidding Forms - Technical Part of the
Bid. The Bid Security shall be valid for ninety (90) days beyond the
original validity period (180days) of the Bid or beyond any period of
extension thereof.
The EMD will not carry any interest.

The Earnest Money Deposit made by the Bidder will be forfeited if:-
(a) Withdraws the tender or backs out after acceptance.
(b) Withdraws the tender before the expiry of validity period stipulated in
the specification or fails to remit the security deposit.
(c) Violates any of the provisions of these regulations contained herein.
(d) Revises any of the terms quoted during the validity period.
(e) Produces bogus documents if or if the documents contain false
particulars.
(f) In the event of the document furnished with the offer being found to
be bogus or the documents contain false particulars, the EMD paid by
the tenderer will be forfeited in addition to blacklisting them for future
tenders/contracts in ED, Puducherry.
ITB 18.2 None
(c)
ITB 18.8 If the Bidder performs any of the actions prescribed in ITB 18.8 (a) or (b), the
Employer will declare the Bidder ineligible to be awarded a contract by the
Employer for a period of 3 years and Bid security will be forfeited.
ITB 19.3 The written confirmation of authorization to sign on behalf of the Bidder
shall consist of: Legally valid Power of Attorney demonstrating the
authority of the signatory to sign the Bid

D. Submission of Bids
ITB 21.1 The Deadline for Submission of Bids by uploading on e- Procurement system
specified in ITB 6.1 and ITB 11 including submission of original documents
in hard copy if any specified in ITB 11.3, is:
Date: 26.07.2023
Time: up to 15.00 Hours (IST)
E. Public Opening of Technical Parts of Bids
ITB 24.1 The online opening of Technical Part of Bids, shall take place at:
The Superintending Engineer- cum-HOD,
Head Office, Electricity Department, Puducherry
Date: 27. 07.2023
Time: 11:00 hours
In the event of the specified date of bid opening being declared a holiday for
the Employer, the bids will be opened at the appointed time and location on
the next working day.
F. Evaluation of Bids - General Provisions
ITB 28.1, The adjustment shall be based on the average price of the item or
28.3 component as quoted in other substantially responsive Bids. If the price of
the item or component cannot be derived from the price of other
substantially responsive Bids, the Employer shall use its best estimate.
I. Evaluation of Financial Part of Bids
ITB 30.2 A substantially responsive Bid is one that meets the requirements of the
bidding document and has no deviation(s), from the terms and conditions or
Technical Specifications specified in this bid, shall be permitted in
circumstances whatsoever. The bid with the deviation with will be treated as
non-responsive.
ITB 32.1 (e) GST, quoted separately as per ITB 13.12, shall be considered for arriving at
the evaluated Bid cost/ price and comparison of Bids.

ITB The Employer‟s evaluation of a Bid shall also require the consideration of
32.1(f) factors listed herein below. Wherever specified, the adjustments shall be
determined using the criteria and methodology mentioned in Section 6.
Employer‟s Requirement:
(a) Time for Completion: The Plant and Installation Services specified in
Employer‟s Requirement are required to be supplied / provided within the
specified Time for Completion. No credit will be given if provided/
supplied before the specified date or period, and Bids offering supply/
completion after the final date/ specified period shall be treated as
nonresponsive.
(b) Deviation in payment schedule/ terms and conditions of payment: Bidders
shall state their Bid price for the payment schedule outlined in the
Conditions of Contract. Bids shall be evaluated on the basis of this base
price. If a Bid deviates from the specified payment schedule/ terms and
conditions of payment, it shall be treated as non-responsive.
(c) deleted
(d) Functional Guarantees of the Facilities: Not required.
ITB 35.1 Only Class -I suppliers are eligible for the bid
“Class –I local supplier‟ means a supplier or service provider in India,
whose goods, services or works offered for procurement, meets the
minimum local content as prescribed for “Class-I local supplier‟. The
local content requirement to categorize a supplier as “Class-I local
supplier‟ is minimum
ITB 37 50%.
Not Applicable
ITB 38.1 Clause shall be added as under:

In case of tie between responsive L-1 bidder than the bidder who‟s having
higher average annual turnover of best three years of last five financial year
shall be issued Award of Contract.

J. Award of Contract
ITB 40.2.1 A single Contract shall be awarded for supply of all equipment and
40.2.1, materials (including applicable taxes and duties) and for providing all services
40.3 (i.e., inland transportation for delivery at site, insurance, unloading, storage,
handling at site, installation, Testing and Commissioning including
performance testing in respect of all the equipment supplied)
Clause 40.3 Deleted.
ITB 44.1 The Performance Security amount is 10% of Contract Price.
The Standard Form of Performance Security acceptable to the

Employer shall be as specified in Section 8. Contract Forms.

Annexure I (BDS)
Bidder Help Manual for E-Bidding
E-TENDERING
METHODOLOGY
Instructions for Online Bid Submission:

The bidders are required to submit soft copies of their bids electronically on the Tenders
Puducherry (The Puducherry Government e procurement system) Portal
(URL:https://pudutenders.gov.in) only, using valid Digital Signature Certificates. The
instructions given below are meant to assist the bidders in registering on the Tenders
Puducherry Portal, prepare their bids in accordance with the requirements and submitting
their bids online on the Tenders Puducherry Portal.
Bidders are advised to download bid submission manual for the help of Bid Submission process
from the “Downloads” option as well as from “Bidders Manual Kit” on website
http://pudutenders.gov.in.
For more detailed information useful for submitting online bids on the Tenders in Puducherry
Portal.
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the Tenders Puducherry
Portal (URL: https://pudutenders.gov.in/nicgep/app) by clicking on the link “Click here
to Enroll” on the Tenders Puducherry Portal at free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part
of the registration process and submit in Tenders Puducherry portal for updation of
records. These details would be used for any communication from the Tenders
Puducherry Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (DSC) (Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / TCS / nCode / eMudhra etc.),
with their profile.
5) Foreign Bidders have to refer “DSC details for foreign Bidders” for Digital
signature Certificates requirements which comes under Download
Tab at https://pudutenders.gov.in/nicgep/app and the remaining part is same as above

and below.
6) Only one valid DSC should be registered by a bidder. Please note that the
bidders are responsible to ensure that they do not lend their DSCs to others which may
lead to misuse.
7) Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the Tenders Puducherry Portal, to facilitate
bidders to search active tenders by several parameters. These parameters could
include Tender ID, organization name, location, date, value, etc. There is also an
option of advanced search for tenders, wherein the bidders may combine a number
of search parameters such as organization name, form of contract, location, date,
other keywords etc. to search for a tender published on the Tenders Puducherry Portal.
2) Once the bidders have selected the tenders they are interested in, the same can be moved
to the respective ‘My Tenders’ folder. This would enable the Tenders Puducherry Portal
to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to
the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case
they want to obtain any clarification / help from the Helpdesk.
PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents, including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) To avoid Network congestion, Bidder is recommended to upload file size of up to
Maximum 35 MB per part. However, in case file size exceeds 35 MB, bidder may
compress the files by scanning with 75 dpi setting as per s.no 4 below and can use
additional 25 MB space (“My Documents”) provided to the bidder as per s.no 5 below.
4) Bidder, in advance, should get ready the bid documents to be submitted as indicated
in the tender document and generally, they can be in PDF / XLS / RAR / DWF
formats. Bid documents may be scanned with 75 dpi with black and white option.
However, Price Schedule / SOR shall be strictly in RAR format without altering
any contents of the formats uploaded by EDP in their Bidding Document.

5) To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has
been provided to the bidders. Bidders can use “My Documents” area available to them
to upload such documents. These documents may be directly submitted from the
“My Documents” area while submitting a bid, and need not be uploaded again and
again. This will lead to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that he/she
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the EMD amount
by way of DD/Bankers Cheque/Bank Guarantee and enter details of the
instrument.
4) The colour scanned copy of DD/Bank Guarantee has to be uploaded. A copy of the
same should be posted/ couriered/ given in person to the Office of the
S u p e r i n t e n d i n g Engineer-cum-HOD, before techno-commercial bid opening. The
details of the e- receipt/ any other accepted instrument, physically sent, should tally
with the details available in the uploaded scanned copy and the data entered during bid
submission time, failing which the uploaded bid will be rejected. EDP shall not be
responsible for any delay in submission of EMD by any mode.
5) A Price Bid format has been provided with the tender document to be filled by all the
bidders. Bidders are requested to note that they should necessarily submit their financial
bids in the format provided and no other format is acceptable. Bidders are required to
download the Price Bid file (BOQ), open it and complete the cells with their respective
financial quotes and other details (such as name of the bidder). No other cells should be
changed. Once the deta ils have been completed, the bidder should save it and submit it
online, without changing the filename. If the Price Bid file is found to be modified by the
bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders’ dashboard) will be considered
as the standard time f o r referencing the deadlines for submission of the bids by the
bidders, opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of
the bids is maintained using the secured Socket Layer 128 bit encryption technology.
Data storage encryption of sensitive fields is done.
8) The uploaded tender documents become readable only after the tender opening
by the authorized bid openers.
9) Upon the successful and timely submission of bids, the portal will give a
successful bid submission message & a bid summary will be displayed with the bid no.
and the date & time of submission of the bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission
of the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.
RETENDER
Please note that if Tender has been retendered, then it is mandatory for the bidder to
submit their offer again on Tenders Puducherry Portal.
RE-SUBMISSION OF BID
After submitting the e-tender and before the scheduled closing time for Bid
submission, if a bidder wishes to make changes in his bid, he can do so by clicking the
“Resubmit” option.
WITHDRAWAL OF BID
It may please be noted that bidders have an option of withdrawing their bids before due
date and time. After submitting the bid on the Tenders Puducherry Portal, if the bidder
wishes to withdraw his bid, he can do so. However, if the bidder withdraws his bid, he
will be exempted from further participation in the tender and won’t be able to submit his
bid again for that particular tender.
ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authorit y for a tender or the relevant
contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to NIC
Portal in general may be directed to the Helpdesk through mail ID – support-
[email protected]. The Contact number for the helpdesk is 0120 4711508 and
local help desk is 0413 2220225 & 0413-2233262.

Section - 4 : Bidding Forms - Technical Part of the Bid

Form 1
Letter of Bid – Technical Part
Date of this Bid submission: [insert date (as day, month and year) of Bid submission]
NIT/RFB No: 02/SE-HOD/ED/EHV/RDSS/LINES/2023-24
Title of Procurement/ Contract: Development of Distribution Infrastructure for Loss
reduction by erection of new HT lines, reconductoring of HT/LT lines and replacement
of bare conductors with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam
Regions of UT of Puducherry under the Revamped Reforms-based and Results-linked,
Distribution Sector Scheme (RDSS)
To:
Electricity Department
No. 137, N. S.C Bose Road
Puducherry- 605 001.
1.0 We, the undersigned Bidder, hereby submit our Bid, in two parts, namely:
(a) the Technical Part, and
(b) the Financial Part.
2.0 In submitting our Bid we make the following declarations:

(a) No reservations: We have examined and have no reservations to the bidding document
(ITB5), including addenda issued in accordance with Instructions to Bidders (ITB 7);
(b) Eligibility: We meet the eligibility requirements and have no conflict of interest in
accordance with ITB 3 and Section 3;
(c) Bid/Proposal-Securing Declaration: We have not been suspended nor declared
ineligible by the Purchaser based on execution of a Bid Securing Declaration by the
Purchaser in accordance with ITB 10.2.2;
(d) Conformity: We offer to supply in conformity with the bidding document and in
accordance with the Delivery Schedules specified in the Schedule of Requirements the all
the Goods and Related Services as per the scope mentioned in Part 2, Section 6.;
(e) Bid Validity Period: Our Bid shall be valid for the period specified in BDS 17.1 (as
amended if applicable) from the date fixed for the deadline for submission of Bids
(specified in BDS 21.1 (as amended if applicable), and it shall remain binding upon us
and may be accepted at any time before the expiration of that period;
(f) Performance Security: If our Bid is accepted, we commit to obtain a performance
security in accordance with the bidding document;
(g) One Bid per Bidder: We are not submitting any other Bid(s) as an individual Bidder, and
meet the requirements of ITB 4.2;

(h) Suspension: We, along with any of our subcontractors, suppliers, consultants,
manufacturers, or service providers for any part of the contract, are not subject to, and not
controlled by any entity or individual that is subject to, a temporary suspension or a
blacklist as specified in Section 2, Clause 1.3. Further, we are not ineligible under the
Purchaser’s country laws or official regulations or pursuant to a decision of the United
Nations Security Council;
(i) Binding Contract: We understand that this Bid, together with your written acceptance
thereof included in your Letter of Acceptance, shall constitute a binding contract between
us, until a formal contract is prepared and executed;
(j) Not Bound to Accept: We understand that you are not bound to accept the lowest
evaluated cost/price Bid, the Most Advantageous Bid or any other Bid that you may
receive;
(k) Fraud and Corruption: We hereby certify that we have taken steps to ensure that no
person acting for us, or on our behalf, engages in any type of Fraud and Corruption;
(l) (applicable only if the bidder is a Joint Venture as per Section 2 of RFB/ bidding
document) We have bid as a Joint Venture as per Section 2 of RFB/ bidding document)
and in accordance with Clause 2.2.7 of Section 2 we declare and confirm that all partners
of the joint venture shall be liable jointly and severally for the execution of the contract in
accordance with the contract terms;
(m) We submit appended herewith, as integral part of the Technical Part of our bid, the details/
documents as listed in the table below in the Forms duly filled, as prescribed, along with
supporting documentary evidence as required/ specified. We understand and confirm that
we would be solely responsible for any errors or omissions in our Bid and your decision
in regard to sufficiency and/ or adequacy of the details/ documents comprising our Bid
for determining its completeness shall be final and binding.
Sr. Document Status (Submitted/ Not
Submitted/ Not
Applicable)
1. This Letter of Bid as per format prescribed in Form 1 given
in Section 4 of RFB/ bidding document
2 Bidder Information as per the format prescribed in Form 2
given in Section 4 of RFB/ bidding document
3 Bid Security or Bid Securing Declaration , as may be
specified in ITB 18 Section 3 of RFB/ bidding document, in the
form of specified in ITB . Bid Securing Declaration in format
prescribed in Form 3A given in Section 4 and Bid Security in the
form of Bank Guarantee in format prescribed in Form 3B given
in Section 4 of RFB/ bidding document.
4. Power of Attorney by Lead Joint Venture Member/ Sole

Bidder authorizing an Individual Designated Representative for the
Joint Venture Bidder/ Sole Bidder as per the format prescribed in
Form 4 given in Section 4 of RFB/ bidding document


Submitted/ Not
Applicable)
5. Declaration of conformance of the Bidder and the Facilities
offered, to the specified eligibility requirement specified in
Section 2 and Section 3, as per the format prescribed in Form
5 given in Section 4 of RFB/ bidding document
6. Local Content Certificate for Class I Local Supplier, as
specified in Clause 1.5 of Section 2 of RFB/ bidding
document, Affidavit of Self certification as per the format
prescribed in Form 6 given in Section 4 of RFB/ bidding
document or by certificate (format not specified) of
Statutory Auditor, as may be applicable
7 Power of Attorney by each member/ partner of the Joint
Venture in favour of Lead member/ partner as per format
document (applicable only for Joint Venture Bidder)
8A Joint Deed of Undertaking (JDU) signed by each member/
partner of the Joint Venture, as per format prescribed in
(applicable only for Joint Venture Bidder)
8B Joint Venture Agreement entered amongst all the partners/
members of the Joint Venture in their own format but
without violating any of the requirements of the bidding
documents and necessarily including the confirmation as
specified in Clause 2.2.7 of Section 2 of RFB/ bidding
document (applicable only for Joint Venture Bidder)
9 Details/ Data and documentary evidence in support of
meeting the Qualification Requirement specified in Section
2 of RFB/ bidding document, as per the format prescribed in
10. The details of all major items of Plant and Installation
Services proposed to be subcontracted in case of award,
indicating name and nationality of the proposed
subcontractor/sub-vendor for each item, as per the format
document.
as per the format prescribed in Form 1 given in Section 4
11. Form of Undertaking on Compliance of Terms &
Conditions of the RFB/ bidding document including Scope
of Work and other related requirements, as per the format
document, subject to Sl No. 12 below of this table


Submitted/ Not
Applicable)
12 Statement of Deviation from the requirements specified in
the RFB/ bidding documents including Conditions of
Contract, Employer’s Requirement/ Specification and
Drawings etc, including, inter alia, the cost of withdrawal
thereof, as per the format prescribed in Form 12 given in
Section 4 of RFB/ bidding document
13 Work Completion Schedule, as per the format prescribed
in Form 13 given in Section 4 of RFB/ bidding document
14 Guarantee Declaration, as per the format prescribed in
15 Information regarding ex-employees of Employer in our
firm, as per the format prescribed in Form 15 given in
16 Filled up information regarding Price Adjustment Data,
as per the format prescribed in Form 16 given in Section
4 of RFB/ bidding document
17 Option for Interest bearing Initial Advance payment and
Information for E-payment, PF details and declaration
regarding Micro/Small & Medium Enterprises, as per the
format prescribed in Form 17 given in Section 4 of RFB/
bidding document
18 Declaration for tax exemptions, reductions, allowances or
benefits, as per the format prescribed in Form 18 given in
19 Bank Guarantee verification checklist, as per the format
document
20 Additional Information, if any, as per the format
document
21 Integrity Pact, duly signed on each page by the person
signing the bid, as per the format prescribed in Form 21
given in Section 4 of RFB/ bidding document
(n) We are also submitting herewith the Financial Part of our Bid, online separately, as per the
prescribed Forms given in Section 5 of RFB/ bidding document, complete in all
respects in electronic form only, as per the requirements of RFB/ bidding document.

We confirm that the same does not contain any deviation, reservation or omission, failing
which it is liable to be rejected.
(o) Contact Person
Details of the contact person representing us supported by the Power of Attorney, as
prescribed, are furnished as under:
Name: ………………………………………………….
Designation: ………………………………………………….
Company: ………………………………………………….
Address: ………………………………………………….
Mobile: ………………………………………………….
Phone: ………………………………………………….
Fax: ………………………………………………….
Email: ………………………………………………….
Dated the ……………. [Insert date of the month] day of ……………. [Insert month, year]
at ……………. [Insert place].
Signature {(of Bidder’s authorized Bid Signatory (ies)}# {In full and initials}:
Full name: {insert full name of authorized Bid Signatory }

Title: {insert title/position of authorized Bid Signatory }
Name of Bidder (Sole Bidder’s name or Consortium/ JV’s name, if applicable):
Capacity: {insert the person’s capacity to sign for the Bidder}
Address: {insert the authorized Bid Signatory’s address}
Phone/fax: {insert the authorized Bid Signatory’s phone and fax number, if applicable}
Email: {insert the authorized Bid Signatory’s email address}
#
{For a joint venture, either all members shall sign or only the authorized signatory as
per ITB 19.4, in either case the power of attorney of the authorized bid signatory
(signatories) must be attached}

Form 2
(Appendix to Technical Part of the Bid)
Format for Bidder Information Sheet

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No
alterations to its format shall be permitted and no substitutions shall be accepted.]
NIT/RFB No.: 2/SE-HOD/ED/EHV/RDSS/DT/2023-24

Package Name/ Contract Title: Development of Distribution Infrastructure for Loss
reduction by erection of new HT lines, reconductoring of HT/LT lines and replacement of
bare conductors with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam
Page of_ pages
1. Bidder’s Legal Name
2. Legal Status of the Bidder

3. Bidder’s Country of Registration:
4. Bidder’s Year of Registration:
5. Bidder’s Legal Address in Country of Registration:
6. Bidder’s Authorized Representative Information

Name:
Address:
Telephone/Fax numbers:
Email Address:
7. Attached are copies of original documents of [check the box(es) of the attached original
documents]
o Self certified copy of the document to establish legal status of the firm viz. Certificate
of Incorporation issued under the Companies Act / The Limited Liability Partnership
Act / Partnership deed etc. as applicable;
o Self certified copy of PAN
o Self certified copy of GST Registration;
o Self certified copy in support of MSME, if applicable
o Organizational chart including a list of Board of Directors/ Key Management
Personnels..

Note : In case of JV/ Consortium, the afore details/ documents are to be furnished for each of
the JV/ Consortium Members

#

Form 3B
Format of Bank Guarantee for Bid Security
{To be on non-judicial stamp paper of Rupees two Hundred Only (INR 200/-) or appropriate value
as per Stamp Act relevant to place of execution, duly signed on each page.}
Reference No. ……………. Bank Guarantee No. …………….

……………. Dated:
To:
The Superintending Engineer-cum-HOD,
Puducherry
Dear Sir/ Madam,
WHEREAS……………………… [Insert name of the Sole Bidder] / [ insert name of the Lead Joint
Venture Member followed by the words “ representing Joint Venture of [ insert names of all the
members of Joint Venture]”] with address ……………. [Insert address of Sole Bidder /Lead Joint
Venture Member] having its registered office at ……………. [Insert address of the Sole
Bidder /Lead Joint Venture Member] (Hereinafter, the “Bidder”) wishes to participate in Tender No.
[Tender Details] (the “RFB”) issued by EDP (hereinafter, the “Utility”) for Development of
Distribution Infrastructure for Loss reduction by erection of new HT lines,
Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry under the
Revamped Reforms-based and Results-linked, Distribution Sector Scheme (RDSS)
And WHEREAS a Bank Guarantee for [Amount] valid till [Date] is required to be submitted by the
Bidder along with the RFB.
We, …………….[Insert name of the Bank and address of the Branch giving the Bank Guarantee]
having our registered office at …………….[Insert address of the registered office of the Bank] hereby
give this Bank Guarantee No. …………….[Insert Bank Guarantee number] dated
…………….[Insert the date of the Bank Guarantee], and hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Utility any officer authorized by
it in this behalf any amount not exceeding [Amount] to the said Utility on behalf of the Bidder.

We ……………. [Insert name of the Bank] also agree that withdrawal of the Bid or part thereof by the
Bidder within its validity or not signing the Contract Agreement or non-submission of Performance
Security by the Bidder within the stipulated time of the Letter of Award to the Bidder or any violation
to the relevant terms stipulated in the RFB would constitute a default on the part of the Bidder and that
this Bank Guarantee is liable to be invoked and encashed within its validity
by the Utility in case of any occurrence of a default on the part of the Bidder and that the
amount is liable to be forfeited by the Utility.
This Guarantee shall be valid and binding on this Bank up to and inclusive of …………….
[Insert the date of validity of the Bank] and shall not be terminable by notice or by Guarantor
for the reason of change in the constitution of the Bank or the firm of the Bidder or by any
reason whatsoever and our liability hereunder shall not be impaired or discharged by any
extension of time or variations or alternations made, given, conceded with or without our
knowledge or consent by or between the Bidder and the Utility.
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted to [Amount]. Our Guarantee shall remain in force till [Date]. Unless demands or
claims under this Bank Guarantee are made to us in writing on or before [Date], all rights of the
Beneficiary under this Bank Guarantee shall be forfeited, and we shall be released and
discharged from all liabilities there under.
[Insert the address of the Bank with [Insert signature of the Bank’s Authorized
complete postal branch code, telephone Signatory]
and fax numbers, and official round seal
of the Bank]
Attested
……………………………. [Signature]
(Notary Public)
Place: …………………………. Date: …………………………….
INSTRUCTIONS FOR SUBMITTING BANK GUARANTEE

1. Bank Guarantee to be executed on non-judicial stamp paper of appropriate value as per Stamp Act
relevant to place of execution.
2. The Bank Guarantee by Bidder shall be given from any Scheduled Commercial Bank.
3.The full address along with the Telex/Fax No. and e-mail address of the issuing bank to be mentioned.

Form 4
Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead

joint venture member
[To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-) or appropriate
value as per Stamp Act relevant to place of execution.]
Know all men by these presents, we …………………………………………….[Insert name

and address of the registered office of the Lead Consortium Member of the Bidding
Consortium/ Sole Bidder] do hereby constitute, appoint, nominate and authorize Mr./Ms.
………………………………………………… [Insert name and residential address], who is
presently employed with us and holding the position of ………………………………. as our
true and lawful attorney, to do in our name and on our behalf, all such acts, deeds and things
necessary in connection with or incidental to submission of our Bid in response to RFB/
Tender No. 2/SE-HOD/ED/EHV/RDSS/DT/2023-24 for Development of Distribution
Infrastructure for Loss reduction by erection of new HT lines, reconductoring of HT/LT
lines and replacement of bare conductors with HT/LT ABC in Puducherry, Karaikal,
Mahe and Yanam Regions of UT of Puducherry under the Revamped Reforms-based
and Results-linked, Distribution Sector Scheme (RDSS) (the “Project”) issued by EDP
including signing and submission of the Bid and all other documents related to the Bid,
including but not limited to undertakings, letters, certificates, acceptances, clarifications,
guarantees or any other document which Utility may require us to submit. The aforesaid
attorney is further authorized for making representations to Utility, and providing information /
responses to Utility, representing us in all matters before Utility, and generally dealing with
Utility in all matters in connection with our Bid till the completion of the bidding process as
per the terms of the RFB.
We hereby agree to ratify all acts, deeds and things done by our said attorney pursuant to this
Power of Attorney and that all acts, deeds and things done by our aforesaid attorney shall be
binding on us and shall always be deemed to have been done by us.
All the terms used herein but not defined shall have the meaning ascribed to such terms under
the RFB.
Signed by the within named ........................................... [Insert the name of the executant
company] through the hand of Mr./ Mrs. ……………………………………….duly
authorized by the Board/ Owner to issue such Power of Attorney dated this
………………………. day of ………
Accepted
……………………………… (Signature of Attorney)

[Insert Name, designation and address of the Attorney]
Attested
…………………………………..
(Signature of the executant)
(Name, designation and address of the executant)
…………………………………….
Signature and stamp of Notary of the place of execution
Common seal of ……………… has been affixed in my/our presence pursuant to Board
of Director’s Resolution dated…./ Owner
1. WITNESS 1. ………………………………………………. (Signature)

Name ………………………………….
Designation...........………………….
2. WITNESS 2. ………………………………………………. (Signature)
Name ………………………………….
Designation...........…………………._
Notes:
a. The mode of execution of the power of attorney should be in accordance with the
procedure, if any, laid down by the applicable law and the charter documents of the
executant(s).
b. In the event, power of attorney has been executed outside India, the same needs to be
duly notarized by a notary public of the jurisdiction where it is executed.
c. Also, wherever required, the executant(s) should submit for verification the extract of
the charter documents and documents such as a Board resolution / power of attorney, in
favor of the person executing this power of attorney for delegation of power hereunder
on behalf of the executant(s).

Form 5
Format of Declaration of conformance of the Bidder and the Facilities offered, to

the specified eligibility requirement

Bidder’s Name and Address: To: The Superintending Engineer-cum-HOD

{In case of JV bidder, mention name Electricity Department
and address of all the Joint Venture members} No. 137, N. S.C Bose Road,
We hereby certify that Plant and Installation Services offered to be supplied by us fully comply
with all the eligibility and other requirements specified in Section 2 and Section 3 of RFB/
bidding documents.
We hereby certify that our firm is legally established in India and we fully comply with the
eligibility and other requirements specified in Section 2 and Section 3 of RFB/ bidding
documents,

#

Form 6
Format for Affidavit of Self certification regarding Local Content in line with
PPP-MII order and #MoP Order/DoT order
[if applicable, to be provided on a non-judicial stamp paper of Rs. 100/- ]

Bidder’s Name and Address: To: The Superintending Engineer-cum-HOD

{In case of JV bidder, mention name Electricity Department
and address of all the Joint Venture members} No. 137, N. S.C Bose Road,
I __________ We __________S/o, D/o, W/o, __________Resident of firm(s) named above,
hereby solemnly affirm and declare as under:, on behalf of the
That we will agree to abide by the terms and conditions of the Public Procurement (Preference
to Make in India) Order, 2017 of Government of India issued vide Notification No:P-
45021/2/2017 -BE-II dated 15/06/2017, its revision dated 04/06/2020 (hereinafter PPP-MII
order),
#‘Public Procurement (Preference to Make in India) to provide for Purchase Preference

(linked with local content)’ order dated 28/07/2020 issued by Ministry of Power
(hereinafter MoP order)
Or
#Public Procurement (Preference to Make in India) Order, 2017- Notification of Telecom
products, Services or Works issued vide Notification No. 18-10/2017-IP dated 29.08.2018 by
Department of Telecommunications (DoT), (hereinafter, DoT-Order) and any subsequent
modifications/Amendments, if any and
That the information furnished hereinafter is correct to the best of my knowledge and belief
and I undertake to produce relevant records before the procuring entity/POWERGRID or any
other Government authority for the purpose of assessing the local content of plant/
goods/material/ services/works supplied by me for Development of Distribution
and Results-linked, Distribution Sector Scheme (RDSS)

That the local content for all inputs which constitute the said plant/ goods/material/
services/works has been verified by me and I am responsible for the correctness of the claims
made therein.
That the ‘Local Content ‘as defined in the PPP-MII order and #MoP order /DoT order
in the plant/goods/material/ services/works supplied by me for
Development of Distribution Infrastructure for Loss reduction by erection of new HT
lines, reconductoring of HT/LT lines and replacement of bare conductors with HT/LT
ABC in Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry
under the Revamped Reforms-based and Results-linked, Distribution Sector Scheme
(RDSS) is ……… percent (%).
That the plant/goods/material/ services/works supplied by me for

(RDSS) meet the ‘Local Content‘ requirement as defined in the PPP-MII order and #MoP
order /DoT order for ‘Class –I local supplier’/‘Class-II Local supplier (choose as
applicable).
That the value addition for the purpose of meeting the ‘Local Content ‘has been made by me at
……………………… (insert the details of the location(s) at which value addition is made).
That in the event of the local content of the plant/goods/material/ services/works mentioned
herein is found to be incorrect and not meeting the prescribed Local Content criteria, based on
the assessment of procuring agency (ies/ EDP/Government Authorities for the purpose of
assessing the local content, action shall be taken against me in line with the PPP-MII order,
#MoP order/ DoT order and provisions of the Integrity pact/ Bidding Documents.
I agree to maintain the following information in the Company's record for a period of 8 years
and shall make this available for verification to any statutory authority.
i Name and details of the Local Supplier
(Registered Office, Manufacturing unit location, nature of legal entity)
ii. Date on which this certificate is issued
iii. Plant/goods/services/works for which the certificate is produced
iv. Procuring entity to whom the certificate is furnished

v. Percentage of local content claimed and whether it meets the Local Content prescribed
for ‘Class –I local supplier’/‘Class-II Local supplier (choose as applicable)

vi. Name and contact details of the unit of the Local Supplier (s)
vii. Sale Price of the product
viii Ex-Factory Price of the product
ix. Freight, insurance and handling
x. Total Bill of Material
xi List and total cost value of input used to manufacture the Goods/to provide services/in
construction of works
xii. List and total cost of input which are domestically sourced. Value addition certificates
from suppliers if the input is not in-house to be attached
xiii. List and cost of inputs which are imported, directly or indirectly

Name of Bidder (Sole Bidder’s name or Consortium/ JV’s
name, if applicable):
#
{For a joint venture, or only the authorized signatory as per ITB 19.4, in either case
the power of attorney of the authorized bid signatory (signatories) must be attached}
# choose as applicable while preparing bidding documents

Form 7
Format of Power of Attorney by Each Member/ Partner of The Joint Venture in

favor of Lead Member/ Partner
KNOW ALL MEN BY THESE PRESENTS THAT WE , the Partners whose details are
given hereunder ................................................................................. have formed a Joint
Venture under the laws of ............................................ and having our Registered
Office(s)/Head Office(s) at ............................................... (hereinafter called the 'Joint
Venture' which expression shall unless repugnant to the context or meaning thereof, include
its successors, administrators and assigns) acting through M/s
................................................................................. being the Partner in-charge, do hereby
constitute, nominate and appoint M/s................................................... a Company incorporated
under the laws of .............................…………………….... and having its Registered/Head
Office at ........................................... as our duly constituted lawful Attorney (hereinafter called
"Attorney" or "Authorized Representative" or "Partner In-charge" or “Lead Partner “or “Lead
Member” or “Leader”) to exercise all or any of the powers for and on behalf of the Joint
Venture in regard to Request for Bids (RFB)/ Request for Proposals (RFP) No. 2/SE-
HOD/ED/EHV/RDSS/DT/2023-24 for Package Development of Distribution
and Results-linked, Distribution Sector Scheme (RDSS) the bids for which have been
invited by Elecytricity Department, Puducherry (hereinafter called the 'Employer') to
undertake the following acts :
i) To submit proposal/ Bid and participate in the aforesaid Bidding, against the RFB/
RFP issued of the Employer, on behalf of the "Joint Venture".
ii) To negotiate with the Employer the terms and conditions for award of the Contract
pursuant to the aforesaid Bid and to sign the Contract with the Employer for and on
behalf of the "Joint Venture".
iii) To do any other act or submit any document related to the above.
iv) To receive, accept and execute the Contract for and on behalf of the "Joint Venture".
It is clearly understood that the Partner In-charge (Lead Partner/ Lead Member) shall
ensure performance of the Contract(s) and if one or more Partner fail to perform their
respective portions of the Contract(s), the same shall be deemed to be a default by all
the Partners.
It is expressly understood that this Power of Attorney shall remain valid binding and
irrevocable till completion of the Defect Liability Period in terms of the Contract.
The Joint Venture hereby agrees and undertakes to ratify and confirm all and
whatsoever the said Attorney/Authorized Representatives/Partner in-charge/ Lead
Partner/ Lead Member quotes in the bid, negotiates and signs the Contract with the
Employer and/or proposes to act or acts on behalf of the Joint Venture by virtue of this
Power of Attorney and the same shall bind the Joint Venture as if done by itself.
IN WITNESS THEREOF the Partners Constituting the Joint Venture as aforesaid have
executed these presents on this ........... day of …………........... under the Common
Seal(s) of their respective Companies.
for and on behalf of the

Partners of Joint Venture
.............................................
.............................................
.............................................
The Common Seal of the above Partners of the Joint Venture:
The Common Seal has been affixed there unto in the presence of:
WITNESS
1. Signature......................................................
Name ............................................…...........
Designation ...................................…..........
Occupation ......................................…........
2. Signature.................................................….
Name ..................................................….....
Designation ........................................…....
Occupation ...............…..............................
Note:
1. For the purpose of executing the power of attorney , the non-judicial stamp papers of
appropriate value shall be purchased in the name of Joint Venture.
2. The power of attorney shall be signed on all the pages by the authorized representatives
of each of the partners and should invariably be witnessed and notarized.

Form 8
Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members
THIS JOINT DEED OF UNDERTAKING executed on this………. day of……….. Two

Thousand and………....... by ……………………………………………..a company
incorporated under the laws of ………………… and having its Registered Office at
........................(hereinafter called the "Party No.1" which expression shall include its
successors, executors and permitted assigns) and M/s……………a company incorporated
under the laws of ………..…………… and having its Registered Office at
………..………… (hereinafter called the "Party No.2" which expression shall include its
successors, executors and permitted assigns ) and M/s.. .. .. .. . .. . . . . .. . .. .. .... .. a Company
incorporated under the laws of ……………….. and having its Registered Office at
……………. (hereinafter called the "Party No.3" which expression shall include its successors,
executors and permitted assigns) for the purpose of making a bid and entering into a contract
[hereinafter called the "Contract" {in case of award)] against the Request For Bids (RFB)/
Request for Proposal (RFP) No2/SE-HOD/ED/EHV/RDSS/DT/2023-24 for Development
of Distribution Infrastructure for Loss reduction by erection of new HT lines,
Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry under the
Revamped Reforms-based and Results-linked, Distribution Sector Scheme (RDSS) of
Elecytricity Department, Puducherry a deemed licensee under Section 14 of Electricity
Act, 2003 having its registered office at No. 137, N.S.C.Bose Salai, Puducherry ,
(hereinafter called the "Employer").
WHEREAS the Party No.1, Party No.2 and Party No.3 have entered into an Agreement
dated................
AND WHEREAS the Employer invited bids as per the above mentioned Package for the
design, supply and installation of the Plant as stipulated in the Bidding Documents for
AND WHEREAS as per Section 2/ Section 3 of the Bidding Documents, inter-alia stipulates
that a Joint Venture, as specified therein, may bid, provided, the Joint Venture and the partners/
members in/ of the Joint Ventures fulfill all the specified requirements of the Bidding
Documents and that , in such a case, the Bid shall be signed by all the partners so as to legally
bind all the Partners of the Joint Venture, who will be jointly and severally liable to perform
the Contract and all obligations hereunder.
AND WHEREAS the bid is being submitted to the Employer vide proposal
No…………………..dated ……..... by Party No.1 based on this Undertaking between all the
parties; under these presents and the bid in accordance with the requirements of Section 2/
Section 3 of the Bidding Documents, has been signed in accordance with the provisions
contained therein.
NOW THIS UNDERTAKING WITNESSETH AS UNDER:
In consideration of the above premises and agreements all the parties of this Deed of
Undertaking do hereby declare and undertake:
1. In requirement of the award of the Contract by the Employer to the Joint Venture
Partners, we, the Parties do hereby undertake that M/s……… the Party No.1, shall act
as Lead Partner/ Lead Member/ Authorized Representative/ Partner-in- Charge of the
Joint Venture, and further declare and confirm that we the parties to the Joint Venture
shall jointly and severally be bound unto the Employer for the successful performance
of the Contract and shall be fully responsible for the design, supply and installation of
the Plant and for successful performance of the Contract in the event of award and
performance of equipment in accordance with the Contract:
2. In case of any breach or default of the said Contract by any of the parties to the Joint
Venture, the party(s) do hereby undertake to be fully responsible for the successful
performance of the Contract and to carry out all the obligations and responsibilities
under the Contract in accordance with the requirements of the Contract.
3. Further, if the Employer suffers any loss or damage on account of any breach in the
Contract or any shortfall in the performance of the equipment in meeting the
performances guaranteed as per the specification in terms of the Contract, the Party(s)
of these presents undertake to promptly make good such loss or damages caused to the
Employer, on its demand without any demur. It shall not be necessary or obligatory for
the Employer to proceed against Lead Partner to these presents before proceeding
against or dealing with the other Party(ies), the Employer can proceed against any of
the parties who shall be jointly and severally liable for the performance and all other
liabilities/obligations under the Contract to the Employer.
4. The financial liability of the Parties of this Deed of Undertaking to the Employer, with
respect to any of the claims arising out of the performance or non-performance of the
obligations set forth in this Deed of Undertaking, read in conjunction with the relevant
conditions of the Contract shall, however, not be limited in any way so as to restrict or
limit the liabilities or obligations of any of the Parties of this Deed of Undertaking.
5. It is expressly understood and agreed between the Parties to this Undertaking that the
responsibilities and obligations of each of the Parties shall be as delineated in
Appendix – I (to be suitably appended by the Parties along with this Undertaking in
its bid) to this Deed of Undertaking. It is further undertaken by the parties that the above
sharing of responsibilities and obligations shall not in any way be a limitation of joint
and several responsibilities of the Parties under the Contract.

6. It is also understood that this Undertaking is provided for the purposes of undertaking
joint and several liabilities of the partners to the Joint Venture for submission of the bid
and performance of the Contract and that this Undertaking shall not be deemed to give
rise to any additional liabilities or obligations, in any manner or any law, on any of the
Parties to this Undertaking or on the Joint Venture, other than the express provisions
of the Contract.
7. This Undertaking shall be construed and interpreted in accordance with the provisions
of the Contract.
8. In case of an award of a Contract, we the parties to this Deed of Undertaking do hereby

agree that we shall be jointly and severally responsible for furnishing a Contract
performance security from a bank in favor of the Employer in the currency/currencies
of the Contract.
9. It is further agreed that this Deed of Undertaking shall be irrevocable and shall form an
integral part of the bid and shall continue to be enforceable till the Employer discharges
the same or upon the completion of the Contract in accordance with its provisions,
whichever is earlier. It shall be effective from the date first mentioned above for all
purposes and intents.
IN WITNESS WHEREOF, the Parties to this Deed of Undertaking have through their
authorized representatives executed these presents and affixed Common Seals of their
companies, on the day, month and year first mentioned above.
Common Seal of ………………………. For Lead Partner (Party No.-1)

has been affixed in my/ our For and on behalf of M/s
presence pursuant to Board of …………………..
Director’s Resolution dated …………….
Name ………………………..
Designation ………………….
(Signature of the authorized
Signature ……………………. representative)
WITNESS :
I. ………………………………
II. ………………………………
Common Seal of ………………………. For Party No.-2

has been affixed in my/ our For and on behalf of

presence pursuant to Board of M/s…………………..
Name ……………………….. (Signature of the authorized

representative)
Signature …………………….
WITNESS :
I. ………………………………
II. ………………………………
Common Seal of ………………………. For Party No.-3

has been affixed in my/ our For and on behalf of M/s.
presence pursuant to Board of …………………..
Name ………………………..
(Signature of the authorized
Signature ……………………. representative)
WITNESS :
I. ………………………………
II. ………………………………
Note:
1. For the purpose of executing the Joint Deed of Undertaking, the non-judicial stamp
papers of appropriate value shall be purchased in the name of Joint Venture.
2. The Undertaking shall be signed on all the pages by the authorised representatives of
each of the partners and should invariably be witnessed.
3. Appendix 1 must be enclosed

Joint Venture Agreement

(no specified format, bidders to use own format)

Form 9
Format for Details/ Data and Documentary Evidence in support of meeting the
Qualification Requirement
Notes on Form of Qualification Information

The information is to be filled in by individual bidders. The following pages will be used for
purposes of post-qualification as provided for in Section2 / Section 3 of RFB/ bidding
documents. This information will not be incorporated in the Contract. Attach additional
pages as necessary.
Page of_ pages

(Qualifying Requirement Data)
Bidder’s Name and Address: To: XXXXX (Name and Address of Employer)
{In case of JV bidder, mention name
and address of all the Joint Venture members}
Dear Ladies and/or Gentlemen,
In support of the Qualification Requirements (QR) for bidders, stipulated in Section-2 of the
bidding documents, we furnish herewith our QR data/details/documents etc., along with other
information, as follows (The QR stipulations have been reproduced in italics for ready
reference, however, in case of any discrepancy the QR as given in Section-2 shall prevail).
* We have submitted bid as individual firm.
* We have submitted bid as joint venture of following firms:
(i) ..................................................................................................
(ii) ..................................................................................................

(iii) ..................................................................................................
(* Strike-off whichever is not applicable)
[For details regarding Qualification Requirements of a Joint Venture, please refer para 4.0
below.]
We are furnishing the following details/document in support of Qualifying requirement for the
subject project.
I. Attached copies of original documents defining:
a) The constitution or legal status;

b) The principal place of business;
c) The place of incorporation (for bidders who are corporations); or the place of
registration and the nationality of the Owners (for applicants who are
partnerships or individually-owned firms).
II. Attached original & copies of the following documents.
a) Written power of attorney of the signatory of the Bid to commit the bidder.
b)** Joint Venture Agreement
[** To be submitted only in case of Joint Ventures. Strike off in case of individual
firms.]
III. Technical Experience QR Data/ Details/ Document
Format A: Format for the Bidder (Single Firm / Partner(s) in case of Joint Venture) for
technical experience in compliance to para 2.1 of Section-2 [In case of Joint
Venture bidder, the QR data of each of the partner (in support of meeting the
requirement of para 2.1.2 of Section-2)] is also is to furnished, as applicable,
using this format. The bidder (Single Firm / Partner(s) in case of Joint
Venture) who is willing to qualify in compliance to para 2.1 of Section-2 shall
fill below format for two or all three contracts.

A1. Name of Bidder/Lead Partner of JV/other partner(s) of

JV
A2. Name of Contract (executed during the last 7 years up to
31.03.2022):
A3. Contract Reference No. & Date of Award
A4 Name and Address of the Employer/Utility

by whom the Contract was awarded
e-mail ID
Telephone No.
Fax No.
A5(i) Name of completed work of project execution in

electrical Transmission or sub-transmission &
distribution sector
(ii) Cost of the project
(iii) % of cost w.r.t. estimated cost of this bid (in %)
A6(i) Date of successful execution of the Contract/Date of
commissioning
A7. Capacity in which the Contract was undertaken (Check
One) ○ Partner of JV
Prime Contractor
Subcontractor
(Tick whichever is
applicable)
A8. Details/documentary evidence submitted in support of

stated experience/Contract
(Documentary evidence, such as copies of contract agreement/ letter of award/ utility

certificates etc., in support of its experience shall be attached with the filled-up format for each
experience/Contract)

IV. Financial/ Commercial QE Data/ Details/ Documents

Format B: Format for the Bidder (Single Firm / Partner(s) in case of Joint Venture)
for financial/ commercial experience in compliance to para 2.2.1, 2.2.2,
2.2.3 of Section-2 [In case of Joint Venture bidder, the QR data of each of
the partner (in support of meeting the requirement of para 2.2.4 of
Section-2] is also to
furnished, as applicable, using this format.
A1. Name of Bidder/Lead Partner of JV/other partner(s) of

JV
A2. Net-worth in last three years
1. Financial Year 2020-21 : Rs. ----- lakhs
A3. Minimum Average Annual Turnover (MAAT)

A4 liquid assets (LA) and/ or evidence of access to or

availability of credit facilities : Rs. ----- lakhs
A4. Details/documentary evidence submitted in support of

stated details

V. We understand that:
i. . Sub contractors’ experience and resources shall not be taken into account in
determining the bidder’s compliance with qualifying criteria.
ii. One of the partners shall be nominated as lead partner, and the lead partner shall be
authorized to incur liabilities and receive instruction for and on behalf of any and all
partners of the joint venture and the entire execution of the contract including receipt
of payment shall be done exclusively through the lead partner. This authorization shall
be evidenced by submitting a power of attorney signed by legally authorized
signatories of all the partners as per specified format.
iii. All partner of the joint venture shall be liable jointly and severally for the execution of
the contract in accordance with the contract terms and a copy of the agreement entered
into by the joint venture partners having such a provision shall be submitted with the
bid.
VI. We have furnished the following documents/details with Technical Part of our Bid:
2.1 A certificate from banker (as per format) indicating various fund based/non fund based
limits sanctioned to the bidder and the extent of utilization as on date. Such certificate
should have been issued not earlier than three months prior to the date of bid opening.
Wherever necessary Employer may make queries with the Bidders’ bankers.
2.2 The complete annual reports together with Audited statement of accounts of the
company for last five years of its own (separate) immediately preceding the date of
submission of bid.
Note:
(a) In the event the bidder is not able to furnish the information of its own (i.e.
separate), being a subsidiary company and its accounts are being consolidated with its
group/holding/parent company, the bidder should submit the audited balance sheets,
income statements, other information pertaining to it only (not of its
group/Holding/Parent Company) duly certified by any one of the authority [(i)
Statutory Auditor of the bidder /(ii) Company Secretary of the bidder or (iii) A certified
Public Accountant] certifying that such information/documents are based on the
audited accounts as the case may be.

(b) Similarly, if the bidder happens to be a Group/Holding/Parent Company, the bidder
should submit the above documents/information of its own (i.e. exclusive of its
subsidiaries) duly certified by any one of the authorities mentioned in Note – 2.3 above
certifying that these information/ documents are based on the audited accounts, as the
case may be.

#
{For a joint venture, either all members shall sign or only the authorised signatory as

Form 10
Format of Bought-out & Sub-contracted Items

Package Name/ Contract Title: Development of Distribution Infrastructure for Loss reduction by
erection of new HT lines, reconductoring of HT/LT lines and replacement of bare conductors
with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry
under the Revamped Reforms-based and Results-linked, Distribution Sector Scheme (RDSS)
Page of_ pages
Dear Sir/ Madam,
1.0 We hereby furnish the details of major items/ sub-assemblies, we propose to buy from our proposed sub-
vendors/ subcontractors for the purpose of supply of Plant and Installation Services under the subject
Package/ Project:
Sl. Item Description Quantity proposed to Details of the proposed sub-

No. be bought-out/subcontractor/sub-vendor
contracted Name Nationality
1.
2.
3.
4.
5.
6.
2.0 We hereby declare that, in the event of award of Contract on us, we would not subcontract any
portion of Installation Services under Part II of the Contract (Supply of Installation Services) and

any major item other than those mentioned above under Part I of the Contract (Supply of Plant)
without the prior approval of Employer as per the provisions of the Contract. We understand that
for subcontract related to hiring of labour, prior approval of the Employer is not required.
3.0 We hereby declare that total local content that will be sourced in the bid is more than 50% of the total
content required under the project.

#

Form 11
Format of Undertaking on Compliance of Terms & Conditions of the Bidding

Documents including Scope of Work and other related requirements
UNDERTAKING ON COMPLIANCE OF RFB TERMS & CONDITIONS AND OTHER
REQUIREMENTS
(To be submitted on ₹100 Stamp paper issued in the State where Bidder’s office is
located, duly signed by the authorized signatory)
I/We hereby undertake that I/We have examined/ perused, studied and understood the Request
For Bid (RFB) Document in respect of RFB no. 2/SE- HOD/ED/ED/EHV/
RDSS/DT/2023-24, dt. 30-06-2023, and any corrigendum/ addendum/ clarification etc.
thereto completely and have submitted my/our Proposal/ Bid in pursuance to the said RFB
document for Development of Distribution Infrastructure for Loss reduction by erection
of new HT lines, reconductoring of HT/LT lines and replacement of bare conductors
with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions of UT of
Puducherry under the Revamped Reforms-based and Results-linked, Distribution Sector
Scheme (RDSS)
I/We hereby undertake that I/We understand that the scope of Services and other related
requirement under and in pursuance of this RFB are indicative only and not exhaustive in
any manner. I/We understand that the scope of Services may undergo changes as per emerging
requirements of Electricity Department, Puducherry as specified in the RFB document.
I/We hereby undertake that we shall comply with the scope of Services and other related
requirements and the terms and conditions specified in the RFB document completely and
except as mentioned in the Form 12 (Alternative, Deviations and Exceptions to the
Provisions) hereof, we have no deviations and/or submissions and/or clarifications,
whatsoever of any manner and/or sort and/or kind in this regard.
I/We hereby undertake to provide any further clarifications, details, documents etc. as may be
required without changing the substance of our Proposal.
I/We understand that the Electricity Department, Puducherry reserves the right to float a
separate Request For Bid/ Notice Inviting Tender/ Invitation for Bids for the scope of Work
and related requirements as covered under this RFB, irrespective of the outcome of this
RFB, and I/We hereby undertake that we have no objection for the same. I/We understand
that in such a case, I/We shall bid separately in response to such Request For Bid/ Notice
Inviting Tender/ Invitation for Bids, and in no case our bid/ Proposal in response to this RFB
shall be deemed as a Proposal/ Bid in response to such Request For Bid/ Notice Inviting
Tender/ Invitation for Bids.
I/We hereby undertake to provide the Plant and Installation Services and undertake to be the
single point of contact for Electricity Department, Puducherry for complete Scope of Work
and related requirements as per the terms and conditions and as specified in this RFB
document.

I/We hereby undertake that except as mentioned in the Form 12 (Alternative, Deviations
and Exceptions to the Provisions) hereof, my/our bid is/ deemed to be as per the RFB
document and is accordingly submitted to the Electricity Department, Puducherry. In case
of a failure to comply and/or variation, the Electricity Department, Puducherry has the sole
discretion not to consider or disqualify my/our Proposal/ bid for the aforementioned RFB
and I/We shall be not have any claim of any sort/kind/form on the same.
I/We agree to be bound by our Proposal for the period of validity as specified in and required
as per Section 3 of RFB document and it shall remain binding upon us and may be accepted at
any time before the expiration of that validity period as may be extended by us.
I/We hereby attach the duly signed and stamped RFB document as an unconditional
acceptance and compliance of RFB specifications and terms & conditions as part of the
Technical Part of our Bid without any deviations and/or submissions and/or clarifications of
any manner and/or sort and/or kind in this regard, except as indicated in Form 12 (Alternative,
Deviations and Exceptions to the Provisions) hereof from my/our side.
I/We understand that mentioning of any pre-requisites, presumptions, assumptions,

hiding/ twisting/ deletion/ reduction/ manipulation/ disguising of Scope of Works and/or
application features and/or infrastructure and/or project deliverables etc. in any form
and/or by any means and/or under any head shall not be constituted as a part of the Bid/
Proposal and in case of award of the Contract the same shall not be claimed by me/us
while award and/or subsequently providing of Plant and Installation Services/ execution
of work. The decision of Electricity Department, Puducherry on such issues shall be
binding on me/us and the same shall not be arbitrated upon by me/us.
I/We hereby undertake that we abide by all the terms and conditions mentioned in the
RFB document along with amendment/corrigendum/ clarification, if any, as confirmed
herein
We also confirm that in case any discrepancies/ inconsistencies and deviations/ omissions/
reservations, except as indicated in Form 12 (Alternative, Deviations and Exceptions to the
Provisions) hereof, is observed in the online Price Part of our Bid, the same shall be deemed
as withdrawn/rectified without any financial implication, whatsoever to Electricity
Department, Puducherry.
I/We understand that at any stage during the tenure of the Contract if it is found that any
statement or document submitted by us is false/forged/invalid, Electricity Department,
Puducherry has discretion to terminate the Contract and get the Plant and Installation
Services delivered / work done though third party.
I/We hereby affirm that the products and/or Plant and Installation Services offered by us
against this RFb are in compliance to the latest Government of India Guidelines for Make in
India, Domestically manufactured products, Atmanirbhar Bharat and circulars DIPP Office
Memorandum No. P-45021/2/2017-PP (BE-II) date:16th Sept. 2020, & MeitY Circular
No.1(10)/2017-CLES dated 06.12.2019 as issued and amended from time to time and will
remain complied to the same during the duration and execution of this assignment.

I/We also hereby affirm the following:

a) I/ we are not insolvent, in receivership, bankrupt or being wound up, not have our
affairs administered by a court or a judicial officer, not have our business activities
suspended and am/ are not the subject of legal proceedings for any of the foregoing
reasons;
b) I/ we have not, and our directors and officers have not, been convicted of any criminal
offence related to our/ their respective professional conduct or the making of false
statements or misrepresentations as to our/ their qualifications to enter into a
procurement contract within a period of two years preceding the commencement of
this procurement process, or have not been otherwise disqualified pursuant to
debarment proceedings;
c) I/ we do not have a Conflict of Interest in the procurement in question as specified in
the RFB document.
d) I/ we comply with the code of integrity and other requirements as specified in the RFB
document.

#

Form 12
Format of Alternative, Deviations and Exceptions to the Provisions of RFB

Document

bare conductors with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions
of UT of Puducherry under the Revamped Reforms-based and Results-linked, Distribution
Sector Scheme (RDSS)
Page of_ pages

Dear Sir/ Madam,
The bidder shall itemize any deviation from the Specifications included in his bid. Each item
shall be listed (separate sheets may be used and enclosed with this Attachment) with the
following information:
Sl. Reference clause in Deviation Cost of withdrawal of

No. the Specifications the deviation
The above deviations and variations are exhaustive. We confirm that we shall withdraw the
deviations proposed by us at the cost of withdrawal indicated in this attachment, failing which
our bid may be rejected and Bid Security forfeited.
Except for the above deviations and variations, the entire work shall be performed as per your
specifications and documents. Further, we agree that any deviations, conditionality or

reservation introduced in this Attachment-6 and/or in the Bid form, Price schedules & Technical
Data Sheets and covering letter, or in any other part of the bid will be reviewed to conduct a
determination of the substantial responsiveness of the bid.
Full name: {insert full name of authorized Bid Signatory } Title:

{insert title/position of authorized Bid Signatory }
#
(signatories) must be attached}.

Form 13
Format of Work Completion Schedule

bare conductors with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions
of UT of Puducherry under the Revamped Reforms-based and Results-linked, Distribution
Sector Scheme (RDSS)
Page of_ pages
Dear Sir/ Madam,
We hereby declare that the following Work Completion Schedule shall be followed by us in
furnishing and installation of the subject Project for the period commencing from the effective
date of Contract to us:
Sl. Period in months from the effective

Description of Work
No. date of Contract
1. Detailed Engineering and drawing submission
a) commencement
b) completion
2. Procurement of equipment/ components &
assembly
a) commencement
b) completion
3. Type Tests
a) commencement
b) completion

Sl. Period in months from the effective

Description of Work
No. date of Contract
4. Manufacturing
a) commencement
b) completion
5. Shipments & Delivery
a) commencement
b) completion
6. Establishment of site office
7. Installation at Site
a) commencement
b) completion
8. Testing & Pre-commissioning
a) commencement
b) completion
9. Trial Operation
a) commencement
b) completion
Notwithstanding the above we reiterate our compliance to the Time for Completion of the
Facilities/ Works as per the provisions of the RFB document.

Full name: {insert full name of authorized Bid Signatory } Title: {insert title/position of
authorized Bid Signatory }
#
Note:Bidders to enclose a detailed network covering all the activities to be undertaken for
completion of the project indicating key dates for various milestones for each phase
constituent-wise.

Form 14
Format of Guarantee Declaration

Page of_ pages

Dear Sir/ Madam,
We confirm that the plant/ equipment/ goods/ material offered shall have minimum (or
maximum, as the case may be) of the performance specified in the RFP document/ Employer’s
Requirement/ Specification/ Scope of Work. We further guarantee the performance/ efficiency
of the plant/ equipment/ goods/ material offered in response to RFP document/ Employer’s
Requirement/ Specification/ Scope of Work.

#

Form 15
Format of Information regarding Ex-employees

(The information in similar format should be furnished for each partner of joint venture in
case of joint venture bid)

Page of_ pages
and address of the concerned Joint Venture member}
Dear Sir/ Madam,
(Information regarding Ex-employees of XXXXX (Name of Employer) in our

Organization)
Dear Sir/ Madam,
We hereby furnish the details of ex-employees of XXXXX (Name of Employer) who had
retired/ resigned at the level of XXXXXX (Define suitable post) from XXXXX (Name of
Employer) and subsequently have been employed by us:
Sl. Name of the person Date of Retirement/ Date of joining and
No. with designation in resignation from designation in our

XXXXX (Name of XXXXX (Name of Organization
Employer) Employer)

1. ...................... ................................. ...............................
2. ...................... ................................. ...............................
3. ...................... ................................. ...............................

#
{For a joint venture, either all members shall sign or only the concerned member and
authorised signatory as per ITB 19.4, in either case the power of attorney of the
authorized bid signatory (signatories) must be attached}
Note: .

Form 16
Format for Price Adjustment Data- deleted

Form 17
Format of Information for E-payment, PF details and declaration regarding

Micro/Small & Medium Enterprises

Page of__________pages
Dear Sir/ Madam,
I. We are furnishing the following details of Statutory Registration Numbers and details of
Bank for electronic payment.
1. Name of the Supplier/ Contractor in

whose favour payment is to be made
2. Address with PIN Code and State Registered Office:
Branch Office:
Correspondence Address:
3. Status – Company/others
[Declaration of Micro/ Small/ Medium
Enterprise under Micro/ Small &
Medium Enterprises Development Act
2006, if applicable]

4. Permanent Account (PAN) No.
5. Goods and Services Tax Registration

No..
6. PF Registration No. of the Company
7. PF Regional Office covered (with

Address)
8. Name of Contact Person
9. Telephone No(s). Landline(s):
Mobile(s):
Email Email ID :
10. Bank Details for Electronic Payment Name of the Bank:
Address of Branch:
Account No.:
Type of Account:
[ ] Saving
[ ] Current
11. 9 digit MICR code printed at bottom in

middle, next to cheque no.

12. IFSC (for RTGS)/NEFT Code (to be

obtained from the Bank)
Sample Cancelled Cheque to be

enclosed
We hereby declare that the above information is true and correct and we agree that the payment
on account of this Contract, in the event of award, be made in the above account maintained in
the above mentioned Bank.


Form 18
FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)

Package Name/ Contract Title: Development of Distribution Infrastructure for Loss reduction by
erection of new HT lines, reconductoring of HT/LT lines and replacement of bare conductors
with HT/LT ABC in Puducherry, Karaikal, Mahe and Yanam Regions of UT of Puducherry
under the Revamped Reforms-based and Results-linked, Distribution Sector Scheme (RDSS)
Page of __________ pages
Dear Sir/ Madam,
Dear Sir / Madam,
1. We confirm that we are solely responsible for obtaining following tax exemptions,
reductions, allowances or benefits in respect of supplies under the subject Package/
Project, in case of award. We further confirm that we have considered the same in our
bid thereby passing on the benefit to XXXXX (Name of Employer) while quoting our
prices. In case of our failure to receive such benefits, partly or fully, for any reason
whatsoever, the Employer will not compensate us.
2. We are furnishing the following information required by the Employer for issue of
requisite certificate if and as permitted in terms of the applicable Govt. of India
policies/procedures (in case of award):

Applicable Act, Sl. No. Description of item Country of Remarks, if any

Notification No. and on which applicable origin
Clause Ref. No.
(The requirements listed above are as per current Notification of Govt. of India
indicated above. These may be modified, if necessary, in terms of the Notifications.)


Form 19
Format of Bank Guarantee verification Check list

Page of_ pages
(Bank Guarantee verification Check list)

Dear Sir/ Madam
We have ensured compliance to the following checklist in submission of Bank Guarantee :
S. No. Checklist Yes No
1 Does the bank guarantee compare verbatim with standard
proforma for BG?
2(a) Has the executing Officer of BG indicated his name
designation & Power of Attorney No. / Signing power
Number etc. on BG?
2(b) Is each page of BG duly Signed/ initialed by the executants
and last page is signed with full particulars as required in the
standard proforma of BG and under the seal of the bank?
2(c) Does the last page of the BG carry the signatures of two
witnesses alongside the signature of the executing Bank
Manager?
3(a) Is the BG on non-judicial stamp paper of appropriate value?

3(b) Is the date of sale of non-judicial stamp paper shown on the

BG and the stamp paper is issued not more than Six months
prior to the date of execution of BG?
4(a) Are the factual details such as Bid specification No., LOA
No. contract price, etc, correct?
4(b) Whether Overwriting /cutting, if any on the BG,
authenticated under signature & seal of executants?
5 Is the amount and validity of BG is in line with contract
provisions?
6 Whether the BG has been issued by a Nationalized bank /
Non- Nationalized Bank acceptable to Buyer /Scheduled
Bank in India (the applicability of the bank should be in line
with the provisions of bidding documents)?

(Common Seal).…………..........................................

Appendix to Technical Part

Attachment-4A : List of Special Maintenance Tools & Tackles included in bid price
Electrification works of XXXXXXXX (name of district) district in XXXXX (Name of

State) under Revamped Reforms-Based and Results-Linked, Distribution Sector Scheme
(RDSS)
(List of Special Maintenance Tools & Tackles)
Dear Sir,
We are furnishing below the list of special maintenance tools & tackles for various equipment
under the subject project. The prices for these tools & tackles are included in our lumpsum bid
price. We further confirm that the list of special maintenance tools & tackles includes all the
items specifically identified in your bidding documents as brought out below:
----------------------------------------------------------------------------------------------------------------
--
S.No. For Equipment Item Description Unit Quantity
----------------------------------------------------------------------------------------------------------------
--
----------------------------------------------------------------------------------------------------------------
--
Notwithstanding what is stated above, we further confirm that any additional special
maintenance tools and tackles, required for the equipment under this project shall be furnished
by us at no extra cost to the employer.
Date:....................
(Signature)...................................................……………..
Place:................... (Printed Name)..........................................………………
(Designation)................…………............................……..
(Common Seal).…………........................................……..

Appendix to Technical Part
Attachment-4B : List of Special Maintenance Tools & Tackles not included in bid price
Electrification works of XXXXXXXX (name of district) district in XXXXX (Name of State)

under Revamped Reforms-Based and Results-Linked, Distribution Sector Scheme (RDSS)
(List of Special Maintenance Tools & Tackles)
Dear Sir,
We are furnishing below the list of special maintenance tools & tackles for various equipment
under the subject Project. The prices for these tools & tackles which are to be taken back after
the completion of the work by us are not included in our lumpsum bid price. We further confirm
that the list of special maintenance tools & tackles includes all the items specifically identified
in your bidding documents as brought out below:
(a) .............................
(b) .............................
Date:.................... Place:...................
(Signature)...................................................…………….. (Printed
Name)..........................................………………
(Designation)................…………............................…….. (Common
Seal).…………........................................……..

Form 20
Format of Additional Information

Page of _pages
(Additional Information)
Dear Sir/ Madam,
In support of the additional information required as per the Bidding Documents, we furnish
herewith our data/details/documents etc., along with other information, as follows (the
stipulations have been reproduced in italics for ready reference):
1.0 The Bidder shall furnish

A certificate from their Banker(s) (as per prescribed formats in Form 16, Part -3,
Section-8: Contract Forms) indicating various fund based/non fund based limits
sanctioned to the Bidder and the extent of utilization as on date. Such certificate should
have been issued not earlier than three months prior to the date of bid opening.
Wherever necessary the Employer may make queries with the Bidders’ Bankers.
[Reference Part -1, Section 2]
1.1 In accordance with 1.0, certificate(s) from banker as per requisite format, indicating
various fund based/non fund based limits sanctioned to the bidder or each member of

the joint venture and the extent of utilization as on date is/are enclosed, as per the
following details:
Name of the Bidder/partner of Joint Venture
Name of the Banker by whom certificate issued
Date of certificate (should not be earlier than 3 months

prior to date of bid opening)
Whether fund based/non fund based limits are indicated in

the certificate
Whether extent of utilization is indicated in the certificate
1.2 The Bidder should accordingly also provide the following information/documents (In
case of JV bidders, information should be provided separately for all the Partners
of JV in the given format):
(i) Details of Banker:
Name of Banker
Address of Banker
Telephone No.
Contact Name and Title
Fax No.
E-mail ID
(ii) As per para 1.0, Authorization Letter(s) from the bidder (in case of JV bidder,
from all the partners) addressed to the Banker(s), authorizing XXXXX (Name

of Employer) to seek queries about the bidder with the Banker(s) and advising
the Banker(s) to reply the same promptly, is/are enclosed as per following
details:
Sl. Letter Ref. Date Addressed to
No. (name of the Bank)
2.0 OTHER INFORMATION
2.1 Current Contract Commitments of works in progress
Bidders (individual firms or each partners of JV) should provide information on their
current commitments on all contracts that have been awarded, or for which a letter of
intent or acceptance has been received, or for contracts approaching completion, but
for which an unqualified, full completion certificate has yet to be issued.
Details of Value of outstanding work Estimated completion date
Contract (Rs.)
2.2 Financial Data :

(In Rs. Millions)
Actual Projection for next
(previous five years) five years
1. Total Assets
2. Current Assets
3. Total Liability

4. Current Liability
5. Profit before taxes
6. Profit after taxes
3. The information/documentation in support of Bidder’s design infrastructure and

erection facilities and capacity and procedures including quality control related to the
work, are enclosed at _[…….] herewith.
4. The CV and experience details of a project manager with 15 years’ experience in

executing such contract of comparable nature including not less than five years as
manager and the CVs of other employees to be deputed for the subject work, are
enclosed at _[…….] herewith.

(Common Seal).…………..........................................

Form 21
Format of Integrity Pact

INTEGRITY PACT
PRE-CONTRACT INTEGRITY PACT

GENERAL
This pre-bid contract Agreement (herein after called the Integrity Pact) is made on
day of the month of 20… , between, on one hand, the E l e c t r i c i t y
D e p a r t m e n t , P u d u c h e r r y , Acting through The Superintending Engineer-cum-
Head of Department, (hereinafter called the "EDP”, which expression shall mean and
include, unless the context otherwise requires, his successors in the office and
assigns) of the First Part and M/s. represented by Shri
(hereinafter called the "BIDDER/SUPPLIER”, which expression shall mean and
include, unless the context otherwise requires, his successors and permitted assigns) of the
Second Part.
WHEREAS the EDP propose to procure Plant and Installation Services as per the Scope of
Work Mentioned in the RFB document (hereinafter called the "Facilities”, against RFB No.
2/SE-HOD/ED/EHV/RDSS/DT/2023-24 for Development of Distribution Infrastructure
for Loss reduction by erection of new HT lines, reconductoring of HT/LT lines and
replacement of bare conductors with HT/LT ABC in Puducherry, Karaikal, Mahe and
Yanam Regions of UT of Puducherry under the Revamped Reforms-based and Results-
linked, Distribution Sector Scheme (RDSS) which expression shall mean and include,
unless the context otherwise requires, any additions & deletions in the said "Facilities”) and
the BIDDER/ Supplier is willing to offer/has offered the said "Facilities”.
WHEREAS the BIDDER/ Supplier is a Private Company/Public Company/LLP/ Government

Undertaking/ Partnership/Proprietorship, constituted in accordance with the relevant law in the
matter and the EDP is a Ministry /Department of the Government of Puducherry/UTPSU
performing its function on behalf of the Governor of Puducherry
NOW, THEREFORE,
To avoid all forms of corruption by following a system that is fair, transparent and free from
any influence/prejudiced dealings prior to, during and subsequent to the currency of the
Contract to be entered into with a view to:-
Enabling the EDP to obtain the desired "Facilities” at a competitive price in conformity with
the defined specifications by avoiding the high cost and the distortionary impact of corruption
on public procurement, and
Enabling BIDDER/ SUPPLIER to abstain from bribing or indulging in any corrupt practice in
order to secure the contract by providing assurance to them that their competitors will also
abstain from bribing and other practices and the EDP will commit to prevent corruption, in
any form, by its official by following transparent procedures.

The parties hereto hereby agree to enter into this Integrity Pact and agree as follows:
Commitments of the EDP
1.
1.1. The EDP undertakes that no official of the EDP connected directly or indirectly
with the contract, will demand, take a promise for or accept, directly or through
intermediaries, any bribe, consideration, gift, reward, favour or any material or
immaterial benefit or any other advantage from the BIDDER/SUPPLIER, either for
themselves or for any person, organization or third party related to the contract in
exchange for an advantage in the bidding process, bid evaluation, contracting or
implementation process related to the contract.
1.2. The EDP will, during the pre-contract stage, treat all
BIDDER/SUPPLIER alike, and will provide to all BIDDER/SUPPLIER the same
information and will not provide any such information to any particular
BIDDER/SUPPLIER which could afford an advantage to that particular
BIDDER/SUPPLIER in comparison to the other BIDDER(S)/SUPPLIER(S).
1.3. All the officials of the EDP will report the appropriate Government office any
attempted or completed breaches of the above commitments as well as any
substantial suspicion of such a breach.
2. In case any such preceding misconduct on the part of such official(s) is reported by the
BIDDER/SUPPLIER to the EDP with the full and verifiable facts and the same is prima
facie found to be correct by the EDP, necessary disciplinary proceedings, or any other
action as deemed fit, including criminal proceedings may be initiated by the EDP and
such a person shall be debarred from further dealings related to the contract process. In
such a case, while an enquiry is being conducted by the EDP, the proceedings under the
contract would not be stalled.
Commitments of BIDDERs/SUPPLIERs
3. The BIDDER/SUPPLIER commits itself to take all measures necessary to prevent corrupt
practices, unfair means and illegal activities during any stage of its bid or during any pre-
contract or post-contract stage in order to secure the contract or in furtherance to secure it
and in particular commit itself to the following:-
3.1. The will not offer, directly or through intermediaries, any bribe, gift, consideration,
reward, favour, any material or immaterial benefit or other advantage, commission,
fees, brokerage or inducement to any official of the EDP, connected directly or
indirectly with the biding process, or to any person, organization or third party
related to the contract in exchange for any advantage in the bidding, evaluation,
contracting and implementation of the contract.
3.2. The BIDDER/SUPPLIER further undertakes that it has not given, offered or promised
to give, directly or indirectly any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advantage, commission, fees, brokerage, or
inducement to any official of the EDP or otherwise in procuring the Contract of
forbearing to do or having done any act in relation to the obtaining or execution of
the contract or any other contract with the Government for showing or forbearing to

show favour or disfavor to any person in relation to the contract or any other contract
with the Government.
3.3. The BIDDER/SUPPLIER shall disclose the name and address of agents and
representatives and Indian BIDDERSs shall disclose their foreign principals or
associates.
3.4. The BIDDER/SUPPLIER shall disclose the payments to be made by them to
agents/brokers or any other intermediary, in connection with this bid/contract.
3.5. The BIDDER/SUPPLIER further confirms and declares to the EDP that he
BIDDER/SUPPLIER is the original manufacture/Integrator/authorized government
sponsored export entity of the defense stores and has not engage any individual or firm
or company whether Indian or foreign to intercede, facilitate or in any way to
recommend to the EDP or any of its functionaries, whether officially or unofficially to
the award of the contract to the BIDDER/SUPPLIER, nor has any amount been paid.
Promised or intended to be paid to any such individual, firm or company in respect
of any such intercession, facilitation or recommendation.
3.6. The BIDDER/SUPPLIER, either while presenting the bid or during pre-contract
negotiations or before signing the contract, shall disclose any payment he has made, is
committed to or intends to make to officials of the EDP or their family members,
agents, brokers or any other intermediaries in connection with the contract and the
details of services agreed upon for such payments.
3.7. The BIDDER/SUPPLIER will not collude with other parties interested in the contract
to impair the transparency, fairness and progress of the bidding process, bid
evaluation, contracting and implementation of the contract.
3.8. The BIDDER/SUPPLIER will not accept any advantage in exchange for any corrupt
practice, unfair means and illegal activities.
3.9. The BIDDER/SUPPLIER shall not use improperly, for purpose of competition or
personal gain, or pass on to others, any information provided by the EDP as part of
the business relationship, regarding plans, technical proposal and business details,
including information contained in any electronic data carrier. The
BIDDER/SUPPLIER also undertakes to exercise due and adequate care lest any such
information is divulged.
3.10. The BIDDER/SUPPLIER commits to refrain from giving any complaint directly or
through any other manner without supporting it with full and verifiable facts.
3.11. The BIDDER/SUPPLIER shall not instigate or cause to instigate any third person to
commit any of the actions mentioned above.
3.12. If the BIDDER/SUPPLIER or any employee of the BIDDER/SUPPLIER or any
person acting on behalf of the BIDDER/SUPPLIER, either directly or indirectly, is a
relative of any of the officers of the EDP, or alternatively, if any relatives of an
officer of the EDP had financial interest/stake in the
BIDDER’s/SUPPLIER’s firm, the same shall be disclosed by the
BIDDER/SUPPLIER at the time of filling of tender. The term ‘relative’ for this
purpose would be as defined in Section 6 of the Companies
Act 1956.
3.13. The BIDDER/SUPPLIER shall not lend to or borrow any money from or enter into
any monetary dealings or transactions, directly or indirectly, with any employee of the
EDP.
4. Previous Transgression
4.1. The BIDDER/SUPPLIER declares that no previous transgression occurred in the last
three years immediately before signing of this Integrity Pact with any other company
in any country in respect of any corrupt practices envisaged hereunder or with any
Public Sector Enterprise in India or any Government Department in India that could
justify B1DDER's/SUPPLIER’s exclusion from the tender process.
4.2. The BIDDER/SUPPLIER agrees that if it makes incorrect statement on this subject,
BIDDER can be disqualified from the tender process or the contract, if already
awarded, can be terminated for such reason.
5. Earnest Money (Security Deposit) ( as per ITB Clause 18)

5.1. While submitting the bid, the BIDDER/SUPPLIER deposit an amount
Rs. 88,78,000/- (as specified in TENDER) as Earnest Money/Security Deposit, with
the EDP through any of the following instruments:
5.1.1.A DEMAND DRAFT/BANKER'S CHEQUE for the above amount from any
of the Nationalised/Scheduled Banks in India drawn in favour of the Drawing and
Disbursing Officer, Division- EHV, Electricity Department, Puducherry payable at
Puducherry.
5.1.2. BANK GUARANTEE is also acceptable from any Nationalised / Scheduled
Banks in India for the equivalent amount of EMD. The confirmed guarantee by an
Indian Nationalized Bank, promising payment of the guaranteed sum to the EDP on
demand within three working days without any demur whatsoever and without seeking
any reasons whatsoever. The demand for payment by the EDP shall be treated as
conclusive proof of payment.
5.1.3. The validity of the Bank Guarantee shall be upto 90 days beyond the
original validity of bid (180 days) from the date of opening of technical bid and
its extensions thereof..
5.2. The Earnest Money/ Security Deposit shall be valid as per terms of TENDER.
5.3. In the case of successful BIDDER/SUPPLIER, a clause would also be incorporated in
the Article pertaining to Performance Bond in the procurement Contract that the
provisions of Sanctions for violation shall be applicable for forfeiture of Performance
Bond in case of a decision by the EDP to forfeit the same without assigning any
reason for imposing sanction for violation of this Pact.
5.4. No interest shall be payable by the EDP to the BIDDER/SUPPLIER on Earnest
Money/ Security Deposit for the period of its currency.

6. Sanctions for Violations

6.1. Any breach of the aforesaid provisions by the BIDDER/SUPPLIER or anyone
employed by it or acting on its behalf (whether with or without the knowledge of the
BIDDER/SUPPLIER/SUPPLIER) shall entitle the EDP to take all or any one of the
following actions, wherever required:-
6.1.1. To immediately call off the pre contract negotiations without assigning any
reason or giving any compensation to the BIDDER/SUPPLIER. However, the
proceedings with the other BIDDER(s) would continue.
6.1.2. The Earnest Money Deposit (in pre-contract stage) and/or Security
Deposit/Performance Bond (after the contract is signed) shall stand forfeited
either fully or partially, as decided by the EDP and the EDP shall not be required
to assign any reason, therefore.
6.1.3. To immediately cancel the contract, if already signed, without giving any
compensation to the BIDDER.
6.1.4. To recover all sums already paid by the EDP, and in case of the Indian
BIDDER/SUPPLIER with interest thereon at 2% higher than the prevailing Prime
Lending Rate of State of India, while in case of a BIDDER/SUPPLIER from a
country other than India with Interest thereon at 2% higher than the LIBOR. If
any outstanding payment is due to the BIDDER from the EDP in connection
with any other contract for any other stores, such outstanding payment could
also be utilized to recover the aforesaid sum and interest
6.1.5. To encash the advance bank guarantee and performance bond/warranty bond, if
furnished by the BIDDER/SUPPLIER, in order to recover the payments, already
made by the EDP, along with interest.
6.1.6. To cancel all or any other contracts with the BIDDER/SUPPLIER. The BIDDER
shall be liable to pay compensation for any loss or damage to the EDP resulting
from such cancellation/rescission and the EDP/PRINCIPAL shall be entitled to
deduct the amount so payable from the money(s) due to the
BIDDER/SUPPLIER.
6.1.7. To debar the BIDDER/SUPPLIER from participating in future bidding processes
of the Government of India EDP/PRINCIPAL for a minimum period of five
years, which may be further extended at the discretion of the EDP.
6.1.8. To recover all sums paid in violation of this Pact by BIDDER/SUPPLIER (s) to
any middlemen or agent or broken with a view to securing the contract.
6.1.9. In cases where irrevocable Letters of Credit have been received in respect of any
contract signed by the EDP with the BIDDER/SUPPLIER, the same shall not be
opened.
6.1.10. Forfeiture of performance Bond in case of a decision by the EDP to
forfeit the same without assigning any reason for imposing for sanction for
violation of this pact.
6.2. The EDP will be entitled to take all or any of the actions mentioned at
para 6.1 (i) to (x) of this Pact also on the Commission by the BIDDER/SUPPLIER or
anyone employed by it or acting on its behalf (whether with or without the knowledge
of the BIDDER/SUPPLIER), of an offence as defined in Chapter IX of the Indian

Penal code, 1860 or Prevention of Corruption Act, 1988 or any other statute enacted
for prevention of corruption.
6.3. The decision of the EDP to the effect that a breach of the provisions of this pact has
been committed by the BIDDER/SUPPLIER shall be final and conclusive on the
BIDDER/SUPPLIER. However, the BIDDER/SUPPLIER can approach the
Independent Monitor(s) appointed for the purposes of this Pact.
7. deleted
7.1. deleted
8. Independent Monitors
8.1. The EDP has appointed Independent Monitors (hereinafter referred to as Monitors)
for this Pact in consultation with the Central Vigilance Commission (Names and
Addresses of the Monitors shall be published subsequently by EDP).
8.2. The task of the Monitors shall be to review independently and objectively, whether
and to what extent the parties comply with the obligations under this Pact.
8.3. The Monitors shall not be subject to instructions by the representatives of the parties
and perform their functions neutrally and independently.
8.4. Both the parties accept that the Monitors have the right to access all the documents
relating to the project/procurement, including minutes of meetings.
8.5. As soon as the Monitor notices, or has reason to believe, a violation of this Pact, he
will so inform the Authority designated by the EDP.
8.6. The BIDDER/SUPPLIER(s) accepts that the Monitors has the right to access without
restriction to all project documentation of the EDP including that provided by the
BIDDER/SUPPLIER. The BIDDER/SUPPLIER will also grant the Monitor, upon
his request and demonstration of a valid interest, unrestricted and unconditional
access to his project documentation. The same is applicable to Subcontractors. The
Monitor shall be under contractual obligation to treat the information and documents
of the BIDDER/SUPPLIER/Subcontractors(s) with confidentially.
8.7. The BUYER will provide to the Monitors sufficient information about all meetings
among the parties related to the Project provided such meetings could have an impact
on the contractual relations between the parties. The parties will offer to the monitor
the option to participate in such meetings.
8.8. The Monitor will submit a written report to the designated Authority of EDP
/Secretary in the Department/ within 8 to 10 weeks from the date of reference or
intimation to him by the EDP/BIDDER/SUPPLIER and, should the occasion arise,
submit proposals for correcting problematic situations.
9. Facilitation of Investigation
In case of any allegation of violation of any provisions of this Pact or payment of commission,
the EDP or its agencies shall be entitled to examine all the documents including

the Books of Accounts of the BIDDER/SUPPLIER and the BIDDER/SUPPLIER shall provide necessary
information and documents in English and shall extend all possible help for the purpose of such examination.
10. Law and Place of Jurisdiction

This Pact is subject to Indian Law. The place of performance and jurisdiction is the seat of the
EDP.
11. Other Legal Actions

The actions stipulated in this Integrity Pact are without prejudice to any other legal action that may follow in
accordance with the provisions of the any extent law in force relating to any civil or criminal proceedings.
12. Validity
12.1. The validity of this Integrity Pact shall be from the date of its signing and extend up to 5 years or the
complete execution of the contract to the satisfaction of both the EDP and the BIDDER/SUPPLIER,
including warranty period, whichever is later. In case BIDDER/SUPPLIER is unsuccessful, this Integrity
Pact shall expire after six months from the date of the signing of the contract.
12.2. Should one or several provisions of this Pact turn out to be invalid; the remainder of this Pact shall
remain valid. In this case, the parties will strive to come to an agreement to their original intentions.
13. The parties hereby sign this Integrity Pact at on
Signed on ……………..(Insert the Date)
------------------------------------------------------------------------------------- Signature (of
Bidder’s authorized Bid Signatory)# {In full and initials}: Full name: {insert full name of
authorized Bid Signatory }

#
{For a joint venture, either all members shall sign or only the authorised signatory as per ITB 19.4, in
which case the power of attorney to sign on behalf of all members shall be attached}
Witness
1.
2.

EDPL Name of the Officer Designation

Deptt/MINISTRY/PSU
Witness
1.
2.
* Provision of these clauses would need to be amended/deleted in line with the policy of the
EDP in ¬regard to involvement of Indian agents of foreign supplies.

Validate Print Help Item Rate BoQ
Tender Inviting Authority: SUPERINTENDING ENGINEER - CUM - HOD
Name of Work:Survey, Design, Supply, Installation, Testing and Commissioning of new 22/11 KV lines for feeder Segregation, Bifurcation & interlinking, provision of additional 22KV & 11 KV Bays at existing 110/22
KV & 110/11KV Sub-stations, replacement of old frayed Conductors in 22KV, 11 KV and LT Lines, conversion of bare HT and LT line conductors with AB Cables and other associated / supporting works such as
erection of Poles, DP structures for AB switches including dismantling of old poles / conductors/DPs in all four regions of UT of Puducherry under Revamped Reforms-based and Results-linked Distribution Sector
Scheme- (RDSS).
Contract No:02/SE-HOD/ED/EHV/RDSS/LINES/2023-24
Name of the
Bidder/
Bidding Firm /
Company :
PRICE SCHEDULE ABSTRACT

(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to
enter the Bidder Name and Values only )
NUMBER # TEXT # NUMBER # NUMBER NUMBER # NUMBER # TEXT #

Sl. Item Description TOTAL AMOUNT TOTAL AMOUNT TOTAL AMOUNT Without TOTAL AMOUNT With TOTAL AMOUNT
No. quoted With out quoted With Taxes Taxes Taxes In Words
Taxes in in
in Rs. P Rs. P
Rs. P
1 2 13 14 53 54 55
1 Total Price Schedule No. 1
1.01 Supply of Plant and Equipments/ materials 0.00 0.00 INR Zero Only
2 Total Price Schedule No. 2
Installation / Erection, testing and commissioning

2.01 0.00 0.00 INR Zero Only
Charges
Total in Figures 0.00 0.00 INR Zero Only
Quoted Rate in Words INR Zero Only
Page 124
Validate Print Item
Help Wise BoQ
Name of Work:Survey, Design, Supply, Installation, Testing and Commissioning of new 22/11 KV lines for feeder Segregation, Bifurcation & interlinking, provision of additional 22KV & 11 KV Bays at existing 110/22 KV & 110/11KV Sub-stations, replacement of old frayed Conductors in 22KV, 11 KV and LT Lines, conversion of
bare HT and LT line conductors with AB Cables and other associated / supporting works such as erection of Poles, DP structures for AB switches including dismantling of old poles / conductors/DPs in all four regions of UT of Puducherry under Revamped Reforms-based and Results-linked Distribution Sector Scheme-
Name of the
Bidder/
Bidding Firm
/ Company :
PRICE SCHEDULE No. 1 - (SUPPLY)

(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER # TEXT # NUMBER # TEXT # NUMBER # NUMBER NUMBER NUMBER NUMBER TEXT NUMBER # NUMBER # TEXT #
Sl. Item Description Quantity Units Unit Ex-works Total Ex-works Unit price for inland Total price for inland GST GST TOTAL AMOUNT Without TOTAL AMOUNT With TOTAL AMOUNT
No. Price Price transportation and transportation and payable on calculated Taxes Taxes In Words
other services other services the price Rs. P in Rs. P
required in India to required in India to quoted if Rs. P Rs. P
convey the goods to convey the goods to Contract is
their final destinations their final awarded
destinations (%)
1 2 4 5 13 14 15 16 17 18 53 54 55
22 KV overhead line ( for segregation of agricultural
1
feeders, Replacement of old frayed conductor)
1.01 9.144 Mtrs RCC pole. 1360 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.02 42 feet RSJ pole 80 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.03 Base Plates for RCC poles 1360 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.04 Base Plates for RSJ poles 80 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.05 GI Back Clamps 1440 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.06 GI 5.5' V Cross Arm 1127 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.07 GI HT Top insulator fittings 1127 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.08 22 KV pin insulators with pin 5071 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.09 GI Tapping channel cross arm 5.5' 376 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.1 GI Doubel channel cross arm 5.5' 376 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.11 11KV strain disc insulator (including metal parts) (2 nos= 1 set) 4508 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.12 GI D.P. cross arm 10' centre 63 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.13 GI Cross bracing set 10' centre 63 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Stay set complete incl. GI wire (5kg), stay plate & stay clamp
1.14 501 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
(pair)
1.15 Guy insulators 501 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.16 Raccoon ACSR Conductor 7/4.09 mm 194 Km 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.17 Earthing (Coil) and other accessaries (complete set for each pole) 1440 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.18 GI Bolts, Nuts and Binding wire etc.(complete set for each pole) 1440 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.19 Name board & Caution/ Danger board 63 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Provision of Double pole structure with AB switch for 22
2
KV line
2.02 Base Plates 20 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Transformer Double pole structure materials including of
2.05 20 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
structure clamps ( all GI)
2.06 22 KV AB switch with PT insulator 20 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
2.07 22 KV LAs 60 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Page 125
2.08 Structure Earthing 20 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Pipe earthing and allied acessaries and materials confirming to IS

3043. GI Pipe shall be 40mm dia and 3000 mm long (GI pipe
2.09 congirming to IS 1161) complete set and making earth grid 20 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
using 50x6mm GI Flat and riser as required for earthing the DT
and equipments(6 nos electrods and acessaries complete= 1 set)
2.10 80 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
(pair)
2.12 Jumpering materials copmlete set. 20 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
2.13 GI Bolts, Nuts and Binding wire etc. 40 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
2.15 Anti-Climbing Device GI Barbed Wire Lumpsum 20 Loc 0.00 0.00 0.00 0.00 0.00 INR Zero Only
New 11 KV overhead line ( for segregation of agricultural
3 feeders, feeder bifurcation and Replacement of old frayed
conductor)
3.04 Base Plates for RCC poles 1736 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.06 GI 5' V Cross Arm 1382 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.07 GI HT Top insulator fittings 1382 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.08 11 KV pin insulators with pin 6217 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.09 GI Tapping channel cross arm 461 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.10 GI Doubel channel cross arm 461 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.11 11 KV strain disc sets 2763 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.12 GI D.P. cross arm 10' centre 77 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.13 GI Cross bracing set 10' centre 77 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.14 614 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
(pair)
3.16 7/4.09 mm ACSR (Raccoon) 238 Km 0.00 0.00 0.00 0.00 0.00 INR Zero Only
3.17 Earthing (Coil) and other accessaries (complete set for each pole) 1766 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Provision of Double pole structure with AB switch for
4
11KV line
Transformer structure materials including of structure clamps (all
4.05 26 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
GI)
4.06 11 KV AB switch with PT insulator 26 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
4.07 11 KV LAs 78 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
4.08 Structure Earthing 26 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Page 126
4.09 congirming to IS 1161) complete set and making earth grid 26 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
using 50x6mm GI Flat and riser as required for earthing the DT
and equipments(6 nos electrods and acessaries complete= 1 set)
4.10 Stay set complete incl. GI wire, stay plate & stay clamp (pair) 103 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
4.12 Jumpering materials copmlete set. 26 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
4.13 GI Bolts, Nuts and Binding wire etc. 52 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
4.15 Anti-Climbing Device GI Barbed Wire Lumpsum 26 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Replacement of old frayed LT overhead conductors and
5
poles with new conductor and poles
5.01 7.32 mtrs RCC pole 1944 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.04 GI LT 3 phase cross arms (Channel) 1944 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.05 GI LT 1 phase for street light feeder fittings set 1944 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.06 LT pin insulator with pin 7774 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.07 Earthing device 676 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.08 GI knobs 1944 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.09 LT shackle with hardware set 4056 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.10 676 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
(pair) (all GI)
5.12 7/3.35 mm ACSR 320 Km 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.13 7/2.09 mm ACSR 176 Km 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Distribution box with pole mounting arrangements, 3 phase, (1-
5.14 3000 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
incomming, 4 out going)
PVC Insulated wire 16/25 Sqmm for line to DB connection with
5.15 suitable connectors for main line tapping and copper lugs/ 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
ferruiles for DB
5.16 Earthing (Coil) and other accessaries (complete set for each pole) 1944 Loc 0.00 0.00 0.00 0.00 0.00 INR Zero Only
5.17 3 phase Line spacer/ line seperator(complete set for each pole) 4225 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Replacement of 11KV overhead line in to 11KV Areal
6
Bunched Cable system
6.02 Base palte 700 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
6.03 Single core removable & re-use TEE/straight Joints for 11KV ABC 91 Nos. 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Special channel GI cross arm 2.4m set for fixing the TEE with GI
6.04 91 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Bolt & Nuts
11KV ABC termination Kits individual for 3 phase of size
6.05 64 Nos. 0.00 0.00 0.00 0.00 0.00 INR Zero Only
150sq.mm
6.06 Heat Shrinkable tube 64 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
6.07 Suspension Clamp Assembly suitable for 11KV ABC 840 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Dead End Clamp/Anchor Clamp Assembly including brackets, pole
6.08 732 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
clamps (all GI)
6.09 Stainless steel strap 3360 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
6.10 Stainless steel buckles 3360 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Spiral Earthing set with all accessaries
6.11 1400 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
( complete set for each poles)
Page 127
6.12 Earth connector 1400 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
End cap for 3x95+70 Sqmm, 3x150+95 sqmm ABC cables. 50%
6.13 1807 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
qty each
6.14 Stay Set Complete 732 Nos. 0.00 0.00 0.00 0.00 0.00 INR Zero Only
6.15 congirming to IS 1161) complete set and making earth grid 226 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
using 50x6mm GI Flat and riser as required for earthing the
messenger wire
6.16 9KV, 5kA surge arrestor 91 nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
6.17 Cable ties U V Plast heavy duty, 250mm long 5420 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Miscellaneous materials such as steel grip tape, kerosine,
6.18 37 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
waste,soap,etc
11 kV Class 3 Phase Aerial Bunched Cable of size 3x95+1x70
6.19 21 kms 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Sqmm (insulated Messenger)
11 kV Class 3 Phase Aerial Bunched Cable of size 3x150+1x95
6.20 10 Kms 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Sqmm (insulated Messenger)
Replacement of LT overhead line in to LT Areal Bunched
7.0
Cable system
Distribution box with pole mounting arrangements, 3 phase, (1-
7.02 3670 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
incomming, 4 out going)
Piercing connector suitable for 16 Sqmm - 95 Sqmm AB Cable -
7.03 3670 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
for DB connection from main ABC to DB
7.04 Piercing connector suitable for 16 Sqmm Street Light Connections 2641 set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Piercing connector for ABC to ABC Tee
7.05 2739 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
connection
7.06 Suspension Clamp Assembly including pole clamps 3521 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Dead End Clamp/Anchor Clamp Assembly including brackets, pole
7.07 1663 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
clamps suitable for LT ABC
7.08 GI Universal Hook, Bolts & nuts 1663 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.09 T-connector for 95 sqmm, 70 sqmm ( 50% qty each) 881 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Pre insulated Cable Straight thru' joint kits suitable for 95 Sqmm,
7.10 70 sqmm messenger, 16 sqmm street light ABC cable)(Each one 392 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
comprising total 3 nos= 1set)
Pre insulated Cable Straight thru' joint kits suitable for 70 Sqmm,
7.11 50 sqmm messenger, 16 sqmm street light ABC cable)(Each one 392 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
comprising total 3 nos= 1set)
7.12 Pre-Insulated lugs-CPTAU for 95 Sqmm, 70 sqmm ( 50% each) 881 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.13 End cap for 95sqmm, 70 sqmm(50% qty each) cable 5184 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.14 Stay Set Complete 1663 Sets 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.15 PVC Insulated wire 16/25 Sqmm for ABC to DB connection 98 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.16 Earthing (Coil) and other accessaries (complete set for each pole) 2445 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.17 Cable tie (each packet contains 100 nos) 196 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.18 Satellite connectors for consumer connection 7824 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.19 Insulation tape (red / yellow / black) 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.20 Staiinless Steel strap 11736 mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
7.21 Stainless steel Buckles 11736 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.1 kV Class 3 Phase Aerial Bunched Cable of size 3x50 + 1x16 +
7.22 34035 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1x35 Sqmm insulated messenger
8.0 New 11KV HT cable laying works
Page 128
3 core 400 sq.mm XLPE insulated Armoured Screened Type 11KV
Al UG cable
Heat shrinkable end termination suitable for 3 core 400 sq.mm
8.02 XLPE insulated Armoured Screened Type 11KV Al UG cable for 20 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
providing termination at the proposed RMU side terminations
Heat shrinkable straight through joint suitable for 3 core 400
8.03 sq.mm XLPE insulated Armoured Screened Type 11KV Al UG 10 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
cable
150mm dia C.I Pipe confirming to relevant Standards for general
use.
200 mm HDPE pipe for laying under ground for drawing the 11KV
400 sqmm UG Cable through it (PE100-PN10 pipe)
9.0 Provision of 22KV bays in the existing substations
22kV, 1600A, 25kA for 3 seconds, 3-ph, Outdoor type Porcilain
9.01 clad Vacuum Circuit breaker with all required machanical and 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
electrical control gears, Support stucture and marshelling box
Isolator with out Earth switch 22kV, 1250A, 25kA for 3
seconds, 3-ph Horizontal double break center rotating type
9.02 (DBCR), Gang Operated, Motorised isolator along with Support 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Insulators, Operating Mechanism, Base Channel down Pipe and all
required accessories complete set
Isolator with Earth switch 22kV, 1250A, 25kA for 3 seconds,
3-ph Horizontal double break center rotating type (DBCR),
9.03 Motorised isolator and verticaly operated Earth switch along with 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Support Insulators, Operating Mechanism, Base Channel down
Pipe and all required accessories complete set
22kV, 25KA for 3 sec, 1-Phase, 400-200-100/1-1-1-1A outdoor

type Current Transformers with 120% extended current ratings
9.04 along with junction box (1 no junction box for 3 no of 1-phase 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
CTs), mounting arrangement , support structure, Bimetalic clamps
etc. ( 3 nos of 1 phase CT= 1 set)
Control & Relay panel with IED based Bay control unit(BCU)
Mimic Diagram, Voltmeter, Ammeter, MFN with mod bus ,
Annunciation Windows with annunciation relays and other
9.05 components etc. for 22KV line control and protection. The Bay 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
control unit shall be provided with Directional/ non directional
over current & E/F relays in addition to other required
features/fuctions.
18 kV, 10kA, 1-ph Station Class Lightening Arrester ( class-2) with
9.06 mounting platform, clamps other required hardwares etc ( 3 nos 1 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
phase unit=1set)
9.07 ACSR Panther conductor for jumperings 50 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
9.08 50x6mm GI flats for earthing 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
1.1KV Power and control cables as required for the work for
terminations between various equipments at 22KV switch yards
9.09 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
to control room building of the respective substation ( complete
set as per the requirements for each bay)
9.10 GI Nuts&bolts of all required sizes for each bay 1 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
10.0 Provision of 11KV bays in the existing substations
10.01 clad Vacuum Circuit breaker with all required machanical and 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
electrical control gears, Support stucture and marshelling box
Isolator with out Earth switch 11kV, 1250A, 25kA for 3
seconds, 3-ph Horizontal double break center rotating type
10.02 (DBCR), Gang Operated, along with Support Insulators, Operating 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Mechanism, Base Channel down Pipe and all required accessories
complete set(mode of operation (Motor or manualshould be as
per specification)
Isolator with Earth switch 11kV, 1250A, 25kA for 3 seconds, 3-
ph Horizontal double break center rotating type (DBCR), isolator
and verticaly operated Earth switch along with Support Insulators,
10.03 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Operating Mechanism, Base Channel down Pipe and all required
accessories complete set (mode of operation (motor or
manual)should be as per specification)
Page 129
10.04 along with junction box (1 no junction box for 3 no of 1-phase 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
CTs), mounting arrangement , support structure, Bimetalic clamps
etc. ( 3 nos of 1 phase CT= 1 set)
Control & Relay panel with IED based Bay control unit(BCU)
Mimic Diagram, Voltmeter, Ammeter, MFN with mod bus ,
10.05 Annunciation Windows with annunciation relays and other 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
components etc. for 11KV line control and protection. The Bay
control unit shall be provided with E/F & O/C relays in addition to
other features/fuctions as required.
9 kV, 10kA, 1-ph Station Class Lightening Arrester ( class-2) with
10.06 mounting platform, clamps other required hardwares etc ( 3 nos 1 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
phase unit=1set)
1.1KV Power and control cables as required for the work for
terminations between various equipments at 22KV switch yards
10.07 4 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
to control room building of the respective substation ( complete
set as per the requirements for each bay)
10.08 ACSR Panther conductor for 11KV droper jumperings 50 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
10.09 50x6mm GI flats for raiser and other earthing 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
10.10 GI Nuts&bolts of all required sizes for each bay 4 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
11KV Bus extension work in the existing substations(
11 Bus extension to be provided for 2 nos of 11KV line bay
in each substation)
Gantry structures made of GI structures with base plates suitable
11.01 for 11KV Bus extension from existing bus gantery (Complet set for 2 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
each substation work)
Gantry structures made of GI structures with base plates ( to be
provided for 2 nos of 11KV line bay) suitable for 11KV out going
11.02 2 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
overhead line/ UG Cable feeders (Complet set for each substation
work)
11KV antifog porciilan disc insulators with meatal parts for 11KV
11.03 60 Nos 0.00 0.00 0.00 0.00 0.00 INR Zero Only
bus stringing work
Tension fitting Hardware items for insulator strings for 11KV bus
11.04 18 Set 0.00 0.00 0.00 0.00 0.00 INR Zero Only
stringing for 2 nos of line bays (Complete set)
11.05 ACSR Panther conductor for 11KV Bus stringing 50 Mtrs 0.00 0.00 0.00 0.00 0.00 INR Zero Only
11.06 40mm MS rod for Main earthmat extension 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
11.07 50x6mm GI flats for raiser and other earthing 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
11.08 GI Nuts&bolts of all required sizes for each bay 1 LS 0.00 0.00 0.00 0.00 0.00 INR Zero Only
Page 130
Validate Print Item
Help Wise BoQ
Name of Work:Survey, Design, Supply, Installation, Testing and Commissioning of new 22/11 KV lines for feeder Segregation, Bifurcation & interlinking, provision of additional 22KV & 11 KV Bays at existing 110/22 KV & 110/11KV Sub-stations, replacement of
old frayed Conductors in 22KV, 11 KV and LT Lines, conversion of bare HT and LT line conductors with AB Cables and other associated / supporting works such as erection of Poles, DP structures for AB switches including dismantling of old poles /
conductors/DPs in all four regions of UT of Puducherry under Revamped Reforms-based and Results-linked Distribution Sector Scheme- (RDSS).
Name of the
Bidder/
Bidding Firm /
Company :
PRICE SCHEDULE No 2 - (ERECTION)

(This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling the relevent columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER # TEXT # NUMBER # TEXT # NUMBER # NUMBER TEXT NUMBER # NUMBER # TEXT #
Sl. Item Description Quantity Units Unit Price GST GST TOTAL AMOUNT TOTAL AMOUNT With TOTAL AMOUNT
No. Rs. P payable on calculated Without Taxes Taxes In Words
the price Rs. P in Rs. P
quoted if Rs. P Rs. P
Contract is
awarded
(%)
1 2 4 5 13 17 18 53 54 55
1 Erection, testing and Commissioning of New 22 KV lines
and dismantaling of old lines
Dismantling of existing 22KV over head liine conductors, insulators,
support chanels, poles and other items whichever/wherever is to
1.01 be dismantled and depositing to Employer's store. Which also 46 Kms 0.00 0.00 0.00 INR Zero Only
includes restoration of the soils to the original position at the
removed pole spots
Survey, route alignment & pole spotting, preparation of survey
report with route maps and obtaining approval of Electricity
1.02 63 Kms 0.00 0.00 0.00 INR Zero Only
Department for feeder bifurcation, agricultural feeder segragation
and replacement of old frayed conductor.
Excavation of pole pit (of depth 1/6th of pole length) for the
1.03 1360 Nos 0.00 0.00 0.00 INR Zero Only
erection of 9.144 mtrs RCC poles
1.04 80 Nos 0.00 0.00 0.00 INR Zero Only
erection of 42 feet RSJ poles
Erection of 9.144 Mtrs RCC poles in the excavated pole pits for 22
KV overhead line by providing and installing base plate, Earthings,
1.05 pole numbering including cement concreting (Supply of civil 1360 Nos 0.00 0.00 0.00 INR Zero Only
materials included) etc, which also includes all other civil and other
materials, labor and transport as required per site conditions.
Erection of 42 feet RSJ poles in the excavated pole pits for 22 KV

overhead line by providing and installing base plate, Earthings,
Page 131
Erection, testing & commissioning of pre-fabricated GI materials
items for 9.144 Mtrs RCC poles like V cross arm or any other
cross arms as requierd, brackets, all clamps and supports, GI
1.07 Nuts, bolts & washers as required for mounting the pin insulators 1360 Nos 0.00 0.00 0.00 INR Zero Only
or strain discs insulators, as the case may be, as requiered per
site conditions which also includes all other civil and other
materials, labor and transport.
items for 42 feet RSJ poles like V cross arm or any other cross
arms as requierd, brackets, all clamps and supports, GI Nuts,
1.08 bolts & washers as required for mounting the pin insulators or 80 Nos 0.00 0.00 0.00 INR Zero Only
strain discs insulators, as the case may be, as requiered per site
conditions which also includes all other civil and other materials,
labor and transport.
Excavation of stay pit and erection of complete stay set with all
accessaries and fittings with GI stay wire, binding of stay wire, by
1.09 providing Guy stay insulators and provion of concreting ( Supply 501 Job 0.00 0.00 0.00 INR Zero Only
of civil material included). which also includes all other civil and
other materials, labor and transport as required per site conditions.
Erection, testing and commissioning of 22 kV Pin insulators

including their hardware fittings. which also includes all other
1.10 1690 Job 0.00 0.00 0.00 INR Zero Only
materials, labor and transport as required per site conditions.(3
nos=1set)
Erection, testing and commissioning of Disc insulators for 22KV

line including their hardware fittings.which also includes all other
1.11 376 Job 0.00 0.00 0.00 INR Zero Only
civil and other materials, labor and transport as required per site
conditions. (2x6 nos=1set)
Paying out, tensioning, binding of conductor and tightening of

stays and stringing, testing and commissioning of 7/4.09 mm ACSR
(Raccoon) Conductor including jointing sleeves, helical formed
1.12 63 Job 0.00 0.00 0.00 INR Zero Only
fittings, jumpering, etc as required on the 9.144mtrs RCC poles.
which also includes all other materials, labour and transport as
required per site conditions.
1.13 Fixing of name board wherever required 63 Nos 0.00 0.00 0.00 INR Zero Only
2 Erection, testing and Commissioning of New 11 KV lines:
Dismantling of existing 11KV over head liine conductors, insulators,

support chanels, poles and other items whichever/wherever is to
2.01 be dismantled and depositing to Employer's store. Which also 65 Kms 0.00 0.00 0.00 INR Zero Only
removed pole spots

2.02 report with rout maps and obtaining approval of Electricity 77 Kms 0.00 0.00 0.00 INR Zero Only
Department.
2.03 1736 Nos 0.00 0.00 0.00 INR Zero Only
erection of 9.144 Mtrs RCC poles
2.04 30 Nos 0.00 0.00 0.00 INR Zero Only
erection of 42 feet RSJ poles
Page 132
KV overhead line by providing and installing base plate, Earthings,
Erection of 42 feet RSJ poles in the excavated pole pits for 11 KV


items on 9.144 M RCC poles like V cross arm or any other cross
items on 42 feet RSJ poles like V cross arm or any other cross
Erection, testing and commissioning of 11 kV Pin insulators

including their hardware fittings. which also includes all other
2.10 2072 Job 0.00 0.00 0.00 INR Zero Only
materials, labor and transport as required per site conditions. (3
nos=1set)
Erection, testing and commissioning of 11 kV Disc insulators

including their hardware fittings.which also includes all other civil
2.11 461 Job 0.00 0.00 0.00 INR Zero Only
and other materials, labor and transport as required per site
conditions.(6 nos=1set)

2.12 77 Kms 0.00 0.00 0.00 INR Zero Only
fittings, jumpering, etc as required on the 9.144 mtrs RCC poles.
which also includes all other materials, labor and transport as
required per site conditions.
Erection, testing and Commissioning of New 3 phase LT

3
lnes with 1 pahse street light feeder by replacing the old:
Page 133
Dismantling of existing LT over head liine conductors, insulators,
support channels, poles and other items whichever/wherever to
3.01 be dismantled and depositing to Employer's store. Which also 84.5 Kms 0.00 0.00 0.00 INR Zero Only
removed pole spots
3.02 report with rout maps and obtaining approval of Electricity 84.5 Kms 0.00 0.00 0.00 INR Zero Only
Department.
3.03 1944 Job 0.00 0.00 0.00 INR Zero Only
Erection of 7.32 Mtrs RCC poles in the excavated pole pits for LT
3.04 pole numbering including cement concreting (Supply of civil 1944 Job 0.00 0.00 0.00 INR Zero Only

items on 7.32 M RCC poles like cross arm as requierd, brackets,
all clamps and supports, GI Nuts, bolts & washers as required for
3.05 1944 Job 0.00 0.00 0.00 INR Zero Only
mounting the pin insulators or strain insulators, as the case may
be, as requiered per site conditions which also includes all other
civil and other materials, labor and transport.
Erection, testing and commissioning of LT Pin insulators including

3.07 their hardware fittings. which also includes all other materials, 1944 Job 0.00 0.00 0.00 INR Zero Only
labor and transport as required per site conditions. (4 nos=1set)
Erection, testing and commissioning of LT shakcle insulators

including their hardware fittings.which also includes all other civil
3.08 676 Job 0.00 0.00 0.00 INR Zero Only
and other materials, labor and transport as required per site
conditions.(8 nos=1set)

3.09 fittings, jumpering, street light connections, mounting of 84.5 Kms 0.00 0.00 0.00 INR Zero Only
Distribution boxes and termination of the DB with main line, etc as
required on the 7.32 mtrs RCC poles. which also includes all other
Erection, testing and Commissioning of New 11KV Arial
4 Bounched cable feeder:
Dismantling of existing 11KV over head liine conductors (excluding

4.01 poles) and other items whichever/wherever is to be dismantled 18 Kms 0.00 0.00 0.00 INR Zero Only
and depositing to Employer's store.
Department.
Page 134
4.03 700 Job 0.00 0.00 0.00 INR Zero Only
KV Arial bunched cable feeder by providing and installing base
plate, Earthings, pole numbering including cement concreting
4.04 700 Job 0.00 0.00 0.00 INR Zero Only
(Supply of civil materials included) etc, which also includes all other
conditions.
Fabrication & Erection of GI materials like Channels, Angles,

suspension and dead end clamps with eye hook, Flats complete
4.06 1400 Job 0.00 0.00 0.00 INR Zero Only
wherever/ whichever is required (the cost inclusive of Supply of all
required items
Suitable whether proof take off arrangement for the ABC cable
4.07 10 Job 0.00 0.00 0.00 INR Zero Only
from the DT or at the tapping point of the existing OH line
Erection of 11KV Aerial Bunched cable (3x150+1x95 Sqmm

insulated Messenger +3x95+1x70 Sqmm insulated Messenger)
4.08 28 Kms 0.00 0.00 0.00 INR Zero Only
including hoisting, stringing, jointing, sagging, tensioning & route
clearance with fixing of cable end caps etc.
Erection, fixing & termination of suitable tapping arrangement

4.09 28 Job 0.00 0.00 0.00 INR Zero Only
along with associated accessories complete (1set= 3 nos)
Erection of Heat shrinkable termination kit along with accessories/

4.10 Erection of Heat shrinkable straight through Jointing Kit (1 155 Job 0.00 0.00 0.00 INR Zero Only
complete set = 3 nos)
Erection, testing and Commissioning of pipe earthing (as per IS

3043) complete set using 40mm dia GI pipe 3000 mm long and
4.11 226 Job 0.00 0.00 0.00 INR Zero Only
making earth connection for messenger wire using suitable GI Flat
and riser as required for 11KV ABC cable
4.12 Earthing complete with G.I. wire. 1400 Job 0.00 0.00 0.00 INR Zero Only
Erection, testing and Commissioning of New LT Arial
5
Bounched cable feeder:
Dismantling of existing LT over head liine conductors, insulators,

support channals (excluding poles) and other items
5.01 98 Kms 0.00 0.00 0.00 INR Zero Only
whichever/wherever is to be dismantled and depositing to
Employer's store.

Department.
5.03 2445 Job 0.00 0.00 0.00 INR Zero Only
Page 135
Erection of 7.32 Mtrs RCC poles in the excavated pole pits for LT
ABC feeder by providing and installing base plate, Earthings, pole
5.04 numbering including cement concreting (Supply of civil materials 2445 Job 0.00 0.00 0.00 INR Zero Only
included) etc, which also includes all other civil and other
5.05 1663 Job 0.00 0.00 0.00 INR Zero Only
providing Guy stay insulators and provion of concreting ( Supply
Fabrication & Erection of GI materials like Channels, Angles,
universal hooks, suspension and dead end clamps, pole brackets,
5.06 4890 Job 0.00 0.00 0.00 INR Zero Only
etc. It includes whcihever items wherever to be fixed as per the
requirements.
Erection of 1.1 kV Aerial Bunched Conductor 3x95 + 1x16 + 1x70

Sqmm , 3x70 + 1x16 + 1x50 Sqmm and 3x50 + 1x16 + 1x35
Sqmm, including Hoisting, stringing, jointing, sagging, tensioning &
5.07 98 Kms 0.00 0.00 0.00 INR Zero Only
route clearance with fixing of cable end caps etc. and providing
whether proof take-off arragements from DTs or the tapping
points of the existing lines
Erection of Three Phase Distribution Box on the poles and thier

5.08 termination with main ABC cable with insulation Piercing 3670 Job 0.00 0.00 0.00 INR Zero Only
connectors.
Fixing of Insulation Piercing Connector for Street Light Connection

5.09 2900 Job 0.00 0.00 0.00 INR Zero Only
including connection with AB Cable.
5.10 Staying complete (LT) 1663 Job 0.00 0.00 0.00 INR Zero Only
5.11 Earthing complete with earth spike and G.I. wire. 2445 Job 0.00 0.00 0.00 INR Zero Only
Laying, testing and Commissioning of New 11KV UG

6
cable
Survey, route alignment & preparation of cable rout survey report

6.01 4 Kms 0.00 0.00 0.00 INR Zero Only
with rout maps and obtaining approval of Electricity Department.
Provision of Suitable whether proof take off arrangement for the

6.02 UG cable from the tapping point of the existing HT OH line. Which 4 Job 0.00 0.00 0.00 INR Zero Only
also includes provision of GI pipe (150mm) with suitable support.
Page 136
Laying of two run of HDPE Pipe of size 200 mm dia direct in
ground and drawing of 3 core 400 sq.mm XLPE insulated
Armoured Screened Type 11KV Al UG cable through the laid HDPE
pipe between various yards to yards for providing 11KV power
supply. Which includes, excavation of trench of size 0.5 m (W) x
1.2 m (D), sand cushioning and refilling the trench, disposal of
unserviceable materials as required in Bituminous Road or
concreate roads as per site conditions (supply of sand included).
Provision of 2 runs of end loose at each end of cable terminations.
middel ring pits of suitable size to be provided wherever required
6.03 to house 3 runs of UG cable rings and the draw pits to be 2 Kms 0.00 0.00 0.00 INR Zero Only
provided wherever required for easing the drawl of UG cable
through the HDPE pipe. Supply and provision of straight through
joints in suitable size pits wherever necessary. Supply of civil and
other materials, labour and transportations for the various pits to
be constructed are included. Various pits with top RCC covers to be
provided
s
Labour for provision of indoor/outdoor Cable end termination for 3

core 400 sq.mm XLPE insulated Armoured Screened Type 11KV Al
6.04 5 Nos 0.00 0.00 0.00 INR Zero Only
UG cable at the endsproposed RMU side (for interlinking between
existing and proposed RMS yards).
Labour for provision of straight through joint for 3 core 400 sq.mm
XLPE insulated Armoured Screened Type 11KV Al UG cable at the
6.05 8 Nos 0.00 0.00 0.00 INR Zero Only
endsproposed RMU side (for interlinking between existing and
proposed RMS yards).
6.06 Fixing of name board 2 Nos 0.00 0.00 0.00 INR Zero Only
Erection, Testing and Commissioning of new 22KV

7
Double pole structures with AB switches
7.01 erection of 9.144 Mtrs RCC poles or 42' RSJ poles for DP structre 40 Job 0.00 0.00 0.00 INR Zero Only
(2 pits=1set)
Erection of 9.144 Mtrs RCC poles or 42' RSJ poles in the excavated
pole pits for 22 KV Double pole structure by providing and
installing base plate, Earthings, including cement concreting
7.02 40 Job 0.00 0.00 0.00 INR Zero Only
conditions. (2 poles=1set)
Erection, testing, commissioning of Pre-fabricated GI material

7.04 items like DC cross arm, brassings back clamps, pole clamp, 20 Job 0.00 0.00 0.00 INR Zero Only
mounting channels and GI nuts, bolts & washers as required
Page 137
Erection, testing & commissioning of new 22KV, 3-ph, single
contact, Gang Operated, Horizantal AB Switch along with Support
7.05 20 Job 0.00 0.00 0.00 INR Zero Only
Insulators, Base Channel down Pipe, Arcing Horns etc. complete
set as required
Erection, testing and commissioning of 22 kV insulator including

7.06 20 Job 0.00 0.00 0.00 INR Zero Only
their hardware fittings as required for DP structure

3043) (2 nos = 1 set) using 40mm dia GI pipe 3000 mm long
7.07 making earth grid using 50x6mm GI Flat and riser and connecting 20 Job 0.00 0.00 0.00 INR Zero Only
risers to various equipment as required for DP structure. Fixing of
Anti climbing device
Erection, testing and commissioning of 8 SWG GI wires as required

7.08 20 Job 0.00 0.00 0.00 INR Zero Only
for 22KV DP structure
Erection, testing and commissioning of ACSR Raccoon/Rabbit

7.09 Conductor for jumpering including PG Clamps, bi- metallic 20 Job 0.00 0.00 0.00 INR Zero Only
connectors, hardware etc as required for 22KV DP structure
Erection, Testing and Commissioning of new 11KV

8
Double pole structures with AB switches
8.01 erection of 9.144 Mtrs RCC poles or 42'RSJ poles for DP structre (2 52 Job 0.00 0.00 0.00 INR Zero Only
pits=1set)
Erection of 9.144 Mtrs RCC poles or 42' RSJ poles in the excavated
pole pits for 11 KV Double pole structure by providing and
installing base plate, Earthings, including cement concreting
8.02 52 Job 0.00 0.00 0.00 INR Zero Only
conditions. (2poles=1set)
Erection, testing, commissioning of Pre-fabricated GI material

8.04 items like DC cross arm, back clamps, pole clamp, items mounting 52 Job 0.00 0.00 0.00 INR Zero Only
channels and and GI nuts, bolts & washers as required
Erection, testing & commissioning of new 11KV, 3-ph, single

contact, Gang Operated, Horizantal AB Switch along with Support
8.05 52 Job 0.00 0.00 0.00 INR Zero Only
Insulators, Base Channel down Pipe, Arcing Horns etc. complete
set as required
Erection, testing and commissioning of 11 kV insulator including

8.06 52 Job 0.00 0.00 0.00 INR Zero Only
their hardware fittings as required for DP structure
Page 138
3043) (2 nos = 1 set) using 40mm dia GI pipe 3000 mm
8.07 long, making earth grid using 50x6mm GI Flat and riser and 52 Job 0.00 0.00 0.00 INR Zero Only
connecting risers to various equipment as required for DP
structure. Fixing of Anti climbing device
Erection, testing and commissioning of 8 SWG GI wires as required

8.08 52 Job 0.00 0.00 0.00 INR Zero Only
for 11KV DP structure
Erection, testing and commissioning of ACSR Raccoon/Rabbit

8.09 Conductor for jumpering including PG Clamps, bi- metallic 52 Job 0.00 0.00 0.00 INR Zero Only
connectors, hardware etc as required for 11KV DP structure
Erection of 22KV bays in the existing substation -

Design, engineering, erection, testing and commissioning
of following equipments/ items considering original
equipment manufacturer recommendation including
9 construction of foundation wherever if required,( supply
of suitable size foundation bolts included) ,Construction
of cable trenches by extending from the nearby trenches
wherever required etc. This also includes all materials,
transportations, charges and labours

clad Vacuum Circuit breaker. (This also includes the provision of
working platform for operation of the circuit breaker, termination
of all power and control cables from switchyard to C&R panel at
9.01 4 Job 0.00 0.00 0.00 INR Zero Only
control room building of respective substations, provision of proper
earthing arrangements, provision of droper jumpers from 22 KV
bus to equipments or equipments to equipments as the case may
be. Supply & Provision of all types of clamps included).
1250A, 25kA for 3 seconds, 3-ph Horizontal double break center

rotating type (DBCR), Gang Operated, Motorised isolator. (This
also includes the provision of termination of all power and control
cables from switchyard to C&R panel at control room building of
9.02 4 Job 0.00 0.00 0.00 INR Zero Only
respective substations, provision of proper earthing arrangements,
provision of droper jumpers from 22 KV bus to equipments or
equipments to equipments as the case may be. Supply & Provision
of all types of clamps included).
22kV, 1250A, 25kA for 3 seconds, 3-ph Horizontal double break

center rotating type (DBCR), Motorised isolator and verticaly
operated Earth switch. (This also includes the provision of
termination of all power and control cables from switchyard to C&R
9.03 4 Job 0.00 0.00 0.00 INR Zero Only
panel at control room building of respective substations, provision
of proper earthing arrangements, provision of droper jumpers from
22 KV bus to equipments or equipments to equipments as the case
may be. Supply & Provision of all types of clamps included).
Page 139
along with junction box (1 no junction box for 3 no of 1-phase
CTs). (This also includes the provision of termination of all power
9.04 and control cables from switchyard to C&R panel at control room 4 Job 0.00 0.00 0.00 INR Zero Only
building of respective substations, provision of proper earthing
arrangements, provision of droper jumpers from 22 KV bus to
equipments or equipments to equipments as the case may be.
Supply & Provision of all types of clamps included).
Control & Relay panel with IED based Bay control unit(BCU). (This
9.05 4 Job 0.00 0.00 0.00 INR Zero Only
respective substations, provision of proper earthing arrangements.
Provision of necessary connections to the existing SAS or RTU,
wherever required, is also included).
18 kV, 10kA, 1-ph Station Class Lightening Arrester ( class-2).(This

also includes the provision of proper earthing arrangements,
9.06 provision of droper jumpers from 22 KV bus to equipments or 4 Job 0.00 0.00 0.00 INR Zero Only
Provision of earthpits with pipe in pipe earth elecrodes with

9.07 chemical backfill compounds( supply of pipe in pipe earth 8 Job 0.00 0.00 0.00 INR Zero Only
electrodes and thier interconnection to the equipments included
Erection of 11KV bays in the existing substation -

of following equipments/ items considering original
equipment manufacturer recommendation including
10 construction of foundation wherever if required,( supply
of suitable size foundation bolts included) Construction
of cable trenches by extending from the nearby trenches
wherever required etc. This also includes all materials,
transportations, charges and labours

clad Vacuum Circuit breaker. (This also includes the provision of
working platform for operation of the circuit breaker, termination
of all power and control cables from switchyard to C&R panel at
10.01 4 Job 0.00 0.00 0.00 INR Zero Only
control room building of respective substations, provision of proper
earthing arrangements, provision of droper jumpers from 11 KV
bus to equipments or equipments to equipments as the case may
be. Supply & Provision of all types of clamps included).
1250A, 25kA for 3 seconds, 3-ph Horizontal double break center
rotating type (DBCR), Gang Operated. (This also includes the
provision of termination of all power and control cables from
10.02 switchyard to C&R panel at control room building of respective 4 Job 0.00 0.00 0.00 INR Zero Only
substations, provision of proper earthing arrangements, provision
of droper jumpers from 11 KV bus to equipments or equipments to
equipments as the case may be. Supply & Provision of all types of
clamps included).
Page 140
11kV, 1250A, 25kA for 3 seconds, 3-ph Horizontal double break
center rotating type (DBCR) and verticaly operated Earth switch.
(This also includes the provision of termination of all power and
control cables from switchyard to C&R panel at control room
10.03 4 Job 0.00 0.00 0.00 INR Zero Only

along with junction box (1 no junction box for 3 no of 1-phase
CTs). (This also includes the provision of termination of all power
10.04 and control cables from switchyard to C&R panel at control room 4 Job 0.00 0.00 0.00 INR Zero Only
Control & Relay panel with IED based Bay control unit(BCU). (This
10.05 4 Job 0.00 0.00 0.00 INR Zero Only
respective substations, provision of proper earthing arrangements.
Provision of necessary connections to the existing SAS or RTU,
wherever required, is also included).
9 kV, 10kA, 1-ph Station Class Lightening Arrester ( class-2).(This

also includes the provision of proper earthing arrangements,
10.06 provision of droper jumpers from 11 KV bus to equipments or 4 Job 0.00 0.00 0.00 INR Zero Only
Provision of earthpits with pipe in pipe earth elecrodes with

10.07 chemical backfill compounds( supply of pipe in pipe earth 8 Job 0.00 0.00 0.00 INR Zero Only
electrodes and thier interconnection to the equipments included

of 11KV single main Bus by way of extension of the
11 existing Bus in the various existing substations ( Bus
extension to be provided for 2 nos of 11KV line bay in
each substation)
Design, engineering, erection, testing and commissioning of Gantry
structures made of GI Lattice structures of angles sections with
base plates suitable for 11KV Bus extension from existing bus
11.01 gantery. This also includes provision of foundations with 2 Job 0.00 0.00 0.00 INR Zero Only
foundation bolts for fixing the lattice structure. This also includes
supply of foundation bolts, all required materials, transportations,
charges and labours
Design, engineering, erection, testing and commissioning of Gantry

structures made of GI Lattice structures of angles sections with
base plates suitable for 2 nos of 11KV out going overhead line/
11.02 UG Cable feeders. This also includes provision of foundations with 2 Job 0.00 0.00 0.00 INR Zero Only
foundation bolts for fixing the lattice structure. This also includes
supply of foundation bolts, all required materials, transportations,
charges and labours
Stringing of 11KV 3 phase Bus with panther conductor for 2 nos of

11.03 11KV bays . This also includes fixing of meatal hardwares and 2 Job 0.00 0.00 0.00 INR Zero Only
stringing of disc insulators, bolting, jumpering etc.
Page 141
Extension of main earth mat with 40mm MS rod and provision of
11.04 2 Job 0.00 0.00 0.00 INR Zero Only
raisers for all equipments for 2 nos of 11KV bays
Construction of boundary for the extended swtchyard and

provision of metal gelly of suitable size over the PCC layer and
11.05 construction of cable trenches from near by cable trench by 2 Job 0.00 0.00 0.00 INR Zero Only
extension. Supply of all required civil and other materials,
transportation, labour included for 2 nos of bays.
Page 142

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BIDDING DOCUMENT

Request for Bids

Development of Distribution Infrastructure for Loss reduction by erection of new HT lines,

Date of Release of RFB/ NIT 30th June 2023

Deadline for Submission of

Cost of Tender documents Rs. 5900/- (inclusive of GST)

A. The information contained in this Bid document or subsequently provided,

ELECTRICITY DEPARTMENT PUDUCHERRY ……... Page 2

ELECTRICITY DEPARTMENT PUDUCHERRY ……... Page 3

Section 1: Request for Bids Notice /Notice Inviting Tender

Section 2: Eligibility and Qualification Requirements

Section 3: Instructions to Bidders (ITB) and Bid Data Sheet (BDS)

Section 4: Bidding Forms - Technical Part of the Bid

Section 5: Bidding Forms - Financial Part of the Bid

PART 2 – EMPLOYER’S REQUIREMENTS

Section 6: Employer’s Requirements

ELECTRICITY DEPARTMENT PUDUCHERRY ……... Page 4

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS

Section 7: Conditions of Contract

Section 8 - Contract Forms

ELECTRICITY DEPARTMENT PUDUCHERRY ……... Page 5

Section – 2 : Eligibility and Qualification Requirements ...................................................... 15

Section - 3 : Instructions to Bidders and Bid Data Sheet........................................................23

1. Scope of Bid and Definitions ..........................................................................................23

2. Fraud and Corruption ......................................................................................................25

3. Eligibility, Qualification Requirements ..........................................................................25

4. Conflict of Interest .........................................................................................................25

5. Sections of Bidding Document ......................................................................................26

7. Addenda/ Corrigendum/Amendment of Bidding Document ..........................................28

8. Cost of Bidding ...............................................................................................................28

10. Documents comprising Bid.............................................................................................28

11. Process of Bid Submission..............................................................................................29

12. Alternative Bids .............................................................................................................30

13. Bid prices and Discounts ................................................................................................30

14. Currencies of Bid and Payment .....................................................................................34

17. Period of Validity of Bids ............................................................................................... 35

18. Bid Security/ Bid Securing Declaration.......................................................................... 35

19. Format and Signing of Bid.............................................................................................. 37

20. Submission of Bids ......................................................................................................... 37

21. Deadline for Submission of Bids .................................................................................... 37

22. Late Bids ......................................................................................................................... 38

23. Withdrawal, Substitution, and Modification of Bids ...................................................... 38

24. Public Opening of Technical Parts of Bids ..................................................................... 38

25. Confidentiality ................................................................................................................ 39

26. Clarification of Bids........................................................................................................ 39

27. Deviations, Reservations, and Omissions ....................................................................... 40

28. Nonmaterial Nonconformities, Errors and Omissions .................................................... 40

29. Evaluation of Technical Parts ......................................................................................... 40

30. Determination of Responsiveness ................................................................................... 41

31. Public Opening of Financial Parts .................................................................................. 42

32. Evaluation of Financial Parts .......................................................................................... 43

33. Correction of Arithmetical Errors ................................................................................... 44

34. Comparison of Financial Parts ........................................................................................ 44

35. Preference ....................................................................................................................... 44

36. Abnormally Low Bids..................................................................................................... 44

37. Unbalanced or Front Loaded Bids .................................................................................. 45

38. Most Advantageous Bid.................................................................................................. 45

40. Award Criteria ................................................................................................................ 46

43. Signing of Contract ......................................................................................................... 47

44. Performance Security...................................................................................................... 47