method statement FOR CLEARING AND

GRUBBING WORKS

BASE GENERAL CONTRACTING L.L.C.

 CLIENT : Ministry of Energy and Infrastructure

ENGINEER : RTC Road & Traffic Engineering

CONTRACTOR : Base General Contracting LLC

PROJECT NO : 57/2023

PROJECT : Improvement of Al Khor St., UAQ

REVISION CONTROL

Revision Date of Details of Prepared by Reviewed by Authorized by Approved by

Status Issue Revision BGC BGC BGC RTC

00 First Issue for

30.01.2024 Mohamed Fadel Mohamed Fadel Shoukat Riaz
Approval
Office Civil
Office Civil Engineer Project Manager
Engineer

Second Issue
01 26.02.2024
for Approval
Mohamed Fadel Mohamed Fadel Shoukat Riaz

Doc. No: BGC-MS-02Rev01 Page 1 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 Office Civil
Office Civil Engineer Project Manager
Engineer

INDEX

1.0 PURPOSE

2.0 SCOPE

3.0 REFERENCES

4.0 ABBREVIATIONS & DEFINITIONS

5.0 ROLES & RESPONSIBILITIES

6.0 ASSOCIATED REQUIREMENTS

7.0 PROCEDURE

8.0 RECORDS & DOCUMENTS

Doc. No: BGC-MS-02Rev01 Page 2 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
1.0 PURPOSE
The purpose of this document is to provide the guidelines for Clearing and Grubbing by satisfying all
the relevant specifications and requirements.

2.0 SCOPE

This work shall consist of cutting, excavation, removing and disposing of all materials such as trees of
girth up to 300 mm, bushes, shrubs, stumps, roots, grass weeds, rubbish etc. and top soil up to 150mm
declared unsuitable by the Authority Engineer, including draining out stagnant water if any from the
area of road land, drain, cross drainage structure and other area as specified in the drawing or
instructed by the Engineer.

3.0 REFERENCES

a) Contract Agreement
b) IFC
c) Approved Drawings

4.0 ABBREVIATIONS & DEFINITIONS

4.1 ABBREVIATIONS

IFC : Issued for Construction

PPE : Personnel Protective Equipment
BS : British standard
RFA : Request for Approval

4.2 DEFINITIONS

Client : This shall mean Ministry of Energy and Infrastructure

Engineer : This shall mean RTC Road & Traffic Engineering or its nominated
representative.
Contractor : This shall refer to Base General Contracting LLC
Project : This shall refer to the subject contract 57/2023 Improvement of Al Khor St., UAQ
Vendor : This shall refer to equipment and material suppliers for the Project.

Doc. No: BGC-MS-02Rev01 Page 3 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 Shall : This shall mean contractual requirement.
Should : This shall mean desired requirement.
May : This shall mean possible course of action.

5.0 ROLES & RESPONSIBILITIES

5.1 Project Manager

He shall be responsible for:

a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & Project Quality Plan (PQP).
b) Coordinate with Office Civil Engineer for obtaining necessary resources for the project and deploy as
required.
c) Responsible for managing all interfaces with Client and Construction Manager - Projects.
d) Responsible for coordinating for all the procurement and subcontracting activities related to the project
e) Deal with all contractual matters to the project
f) Monitor the actual progress of the work against planned programme.
g) Ensure Quality Management System of the Contractor is effectively implemented in the Project.
h) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval
of the same.
i) Assess manpower, equipment and other resources required to achieve targets set.
j) Coordinate with the Procurement Unit in carrying out procurement activities for the project.
k) Liaise with Construction Manager to ensure timely completion of civil activities pertaining to the project
l) Liaise with QHSE Manager for preparation and updating PQP.
m) Analyze deviation or change of contract scope in coordination with Construction Manager
n) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Construction Manager.
o) Ensure through the Office Civil Engineer that appropriate actions are taken on all NCRs and Audit Non-
Conformances raised in the Project.
p) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
q) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
r) Monitor & facilitate the implementation of HSE as per contract HSE plan, RAY procedure & requirement.

5.2 Office Civil Engineer

Doc. No: BGC-MS-02Rev01 Page 4 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 He shall be responsible for:
a) Responsible for overall execution, administration, monitoring and control of the project as per the
Contractual requirements, specifications & PQP.
b) Coordinate with Project Manager for obtaining necessary resources for the project and deploy as required.
c) Responsible for managing all interfaces with Client and Project Manager.
d) Responsible for actual progress of the work against planned program.
e) Obtain subcontractors Procedures / Plans / Method Statements, where applicable and coordinate approval
of the same.
f) Coordinate with the Procurement Unit in carrying out procurement activities for the project through Project
manager.
g) Liaise with Site Engineers to ensure timely completion of civil activities pertaining to the project
h) Analyze deviations, change of contract scope or delays, if required, and reschedule to meet target dates in
coordination with the Project Manager.
i) Appropriate actions shall be taken on all NCRs and Audit Non-Conformances raised in the Project.
j) Ensure through the QA/QC Engineer that all Corrective & Preventive Actions taken in the Project are
Effective.
k) Identify Training needs and Coordinate with appropriate function for fulfilling the Training Requirements.
l) Reports to the Project Manager.

5.3 Site Engineer

He shall be overall responsible for safe execution of the complete activity including, but not limited to:
a) Organizing tools and equipment required to the work site.
b) Assigning work crew.
c) Sequence of activities to be carried out for the work as per this work procedure.
d) Stage Inspection & Surveillance.
e) Ensure all safety Regulations are followed as applicable.
f) Contract specific requirements for excavations, if any specified shall be identified and the requirements of
such specification shall prevail in addition to the non-conflicting requirements of this procedure.
g) Ensure & study the approved drawings & statements before starting the activity.
h) Communicate all HSE requirements to the entire working crew and ensure that they understand.
i) Thoroughly familiar with all MODES/RAY contract and general HSE requirements and understand it to
maintain a healthy and safe environment for employees and contract staff.
5.4 NOC Officer

He shall be responsible for the following activities:

a) Ensure that all relevant permits are applied for and obtained prior to the commencement of work.
Doc. No: BGC-MS-02Rev01 Page 5 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 b) Executing monitoring and updating the Authority Approvals (NOCs) and works with regulatory authorities
to ensure that the required approvals are in place in a timely manner.
c) Developing relationships with key stakeholders to ensure all necessary permits are in place as required.
d) Tracking the status of approvals and ensuring government compliance.
e) Support in resolving authority approval and permit interface issues as necessary together with the wider
project team, develop systems to ensure that permits are current and valid for the activity being
undertaken.
f) Advising and informing appropriate staff and department of document and plan submittal requirements

5.5 General Foreman / Supervisor:

He shall be responsible for the following activities:

a) Execution of work as per contract specifications, QC procedure, approved method statement and work
instructions.
b) Toolbox talks shall give by the Site Engineer & Supervisor with the concerned work force prior to start
of the work is a mandatory requirement.
c) Organizing tools and equipment required for the work site.
d) Ensure all PPEs are available to all the workers involved in the work.
e) Inspection of all works at every stage.
f) Ensuring the sufficient First Aiders and fire wardens are available with the crew.
g) Ensure all Safety Regulations are followed as applicable.

5.6 Surveyor

He shall be responsible for:

a) The surveyor along with his team members shall carry out the survey work in a systematic manner within
the stipulated time.
b) Ensure that all the levels / positions / alignments marked are properly secured and their location identified
accordingly.
c) Ensure that based on the latest Approved for construction drawings levels and benchmark has given.
d) Time to time preparing and submitting the survey report for the client review & approval.
e) Ensure before commencing of the activity all instruments are having valid calibration.
f) Ensure the permanent benchmark and cross verification in intervals.

5.7 QA/QC Inspector

He shall be responsible for:

Doc. No: BGC-MS-02Rev01 Page 6 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 a) Stage Inspections and Surveillance in accordance with QCP and assurance of quality of work as per
specification and approved procedures.
b) Ensure all the testing equipments are calibrated and calibration certificate is available at site.
c) Ensure availability of latest Approved for construction drawings/Specifications and reference documents.
d) Coordinate with approved Third party laboratory for Material testing as per Client specifications and
International standards.
e) Ensure all incoming site materials are as per approved Material submittal.
f) Review and Maintain records of all material test reports as per client requirement.

5.8 HSE Officer

He shall be responsible for:

a) Be familiar with the Client general safety, contractual requirements.
b) Advising site persons of any problems relating to the implementation of the HSE plan.
c) Permanent member of the HSE committee compiles and presents HSE site specific reports.
d) Maintain records of HSE meetings and ensure that routine HSE meetings and toolbox talks are carried out,
actions recorded, as stipulated in the HSE procedures.
e) Carryout safety audits and inspections, record proceedings and follow up recommendations.
f) Arrange for the distribution and display of safety posters and other safety promotional material.
g) Provide relevant advice on health, safety and environmental issues to all employees.
h) Assist with investigations of all accidents or incidents.
i) Maintain copies of all accident/incident reports and provide a monthly report and accident statistics to the
HSE professional.
j) Provide technical support in the preparation of departmental HSE action plans.
k) Demonstrate active involvement in HSE training programs.
l) Carryout assessment of sub-contractor activities and HSE systems.
m) Generally, monitor Occupational health risk assessments, performance monitoring and surveillance.

6.0 ASSOCIATED REQUIREMENTS

6.1 HSE Requirements

a) Ensure all P & M Equipment being used for the activity are in good working condition.
b) Ensure P & M Operators are qualified & authorized to operate the relevant equipment.
c) Ensure the work area shall be barricaded.
d) The toolbox talk shall be carried out before starting the work.
e) Ensure all necessary PPEs are worn by workers involved in the work.

Doc. No: BGC-MS-02Rev01 Page 7 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 f) Work shall be carried out in the daytime and if authorized, night work is permitted.
g) All sub-contractor men, material, machinery details to be collected and checked against insurance.
h) No work shall be allowed if temperature is more than 50 degree Celsius / high wind / more than 80%
humidity / inclement weather due to rain, lighting storm, fog or dark condition.

6.2 Materials, Tools, Equipment and Machineries

a) Grader
b) Excavator / J.C.B
c) Skid Loader
d) Tractor Trolley
e) Rollers
f) Water tankers
g) Survey Kit / Instrument
h) Dozer

7.0 PROCEDURE

7.1 General
The following documents as a minimum shall be readily available for ready reference at work site.
 Client specifications
 Approved Method statement
 Issued for Construction drawing &
 Approved Material approval sheet

7.2 Clearing and Grubbing Works

a) Method of Operation

a.1.1 The toe line shall be established, with reference to the alignment based on the levels
taken earlier. The area for clearing & grubbing shall be demarcated, covering areas
of road embankment, drains, cross drainage structures and such other areas as
specified in relevant approved drawings
a.1.2 Trees up to 300 mm in girth and stumps and roots falling within the construction
zone shall be removed by the suitable equipment’s or by manual labours as per site
requirements.
a.1.3 The Grader / Excavator / Dozer shall be deployed to remove all shrubs,
bushes, vegetation, grass, weeds, rubbish and top organic soil up to 150 mm in
thickness, which is unsuitable for incorporation in the permanent work.
a.1.4 The above machines & tools shall be deployed to carry out the Clearing &
Grubbing operation and the bushes, stumps falling within proposed construction
shall be cut to the depth below ground level that in no case these fall within 500
mm of the sub grade. Also all vegetation and deleterious matters unsuitable for
incorporation in the embankment & sub -grade shall be also removed between fill
lines.
a.1.5 All branches of the trees extending above the highway shall be trimmed.
Doc. No: BGC-MS-02Rev01 Page 8 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC
 a.1.6 All excavation below the general ground level done to remove the trees stumps
shall be filled with suitable approved material and compacted to the density as
required by the contract specification.
a.1.7 The existing soil of natural ground shall be tested for its suitability. In the event of
the material non-conforming to the MORTH specifications, it shall be removed and
replaced with the approved material & compacted with Vibratory Roller to achieve
the required density of 95%.
a.1.8 OGL will be taken after clearing, grubbing and compaction.

b) Disposal of materials
b.1.1 Materials collected from Clearing and Grubbing is disposed-off to the suitable places.
b.1.2 Stacking of cleared stumps, branches & boulders shall be done neatly at the appropriate
location up to a lead of 1000M.

c) Work Safety
Safety aids shall be mobilized in required number to take care of the workers & of the adjoining road users.
c.1.1 All locations adjacent to the existing road where clearing & grubbing is progressing shall be
provided with visible safety & road signs.
c.1.2 Minimum of two flagmen with reflective vests holding a red flag each shall be deployed to
control the traffic wherever required during clearing & grubbing operations.
c.1.3 No machines or equipment’s shall be permitted to remain on the existing road or Shoulder
unattended unless it is properly protected &secured in a safe manner.
c.1.4 The Safety Officer frequently patrols at construction zones of project highway to ensure the
safety of equipment, workers & road users and safety signs are operational at all time.

d) Environmental Safety
d.1.1 Deleterious matters detrimental to the environment shall be disposed-off as directed by AE at
the designated locations provided by the Authority.
d.1.2 Vehicles tracks shall be kept moist to prevent flying of dust particles with the vehicle
movement.

8.0 RECORDS & DOCUMENTS

RFA/RFI
Surveyor’s Measurement Sheet
Laboratory Test Results
Approved Drawings

 END OF PROCEDURE 

Doc. No: BGC-MS-02Rev01 Page 9 of 10 Method Statement for Clearing and Grubbing

Date of issue: 26.02.2024 BASE GENERAL CONTRACTING

LLC