Kaizen Done The IE Way Using Operations Analysis
Kaizen Done The IE Way Using Operations Analysis
Shahrukh A. Irani
Email: [email protected]
Phone: (832) 475-4447,
LinkedIn Profile: https://www.linkedin.com/in/shahrukh-irani-8b25a55/
Website: www.LeanandFlexible.com
According to (Groover, 2007), the Work Measurement and Methods Standards Subcommittee
[ANSI Standard Z94.11-1989] defines Operations Analysis as “a study of an operation or scenes
of operations involving people, equipment and processes for the purpose of investigating the
effectiveness of specific operations or groups so that improvements can be developed which will
raise productivity, reduce costs, improve quality, reduce accident hazards and attain other desired
objectives.”
However, the origin of this course was INDE531, an undergraduate course on Work Study,
that I began teaching at The Ohio State University circa 1999. In those early years, I dutifully
taught all the charting and diagramming techniques that IEs use for Operations Analysis such
as Assembly Precedence Diagram, Operations Process Chart, Flow Process Chart, Flow
Diagram, Man-Machine Chart and Gantt Chart from the textbook (Groover, 2007). During
the COVID years, I recorded this Zoom lecture titled Improving the Toast Production System
using Operations Analysis on how to analyze and improve the ToPS (Hyperlink). Since
1999, the case study that I have used to teach this methodology is the simple-yet-effective
ToPS (Toast Production System) featured in the Toast Kaizen video (Hyperlink). In case this
video is not available online for (free) public viewing, you can “figure out” the work system
if you see these (free) online videos:
1. Introduction to the Toast Kaizen Video
2. Current State of the Toast Production System (ToPS)1 Alternative: Lean Toast Part 1
3. The Eight Wastes of Lean with Real World Example
4. Identification of the Seven Wastes of Lean
5. Future State of the Toast Production System (ToPS)2 Alternative: Lean Toast Part 2
Figure 1 High-Level Outline of a Methodology to Improve any Work Process (or System)
Being an Industrial Engineer, it is natural to “improve the way to find the best way (to perform
any work)”! First, I incorporated some Quality (now Six Sigma) tools such as Brainstorming,
CTQ Tree, Mind Mapping, 5 Why’s, Fishbone Diagram. Next, since the ToPS in the Toast
Kaizen video has a shifting bottleneck in the work system, I incorporated the POOGI (Process of
Ongoing Improvement) for implementing the Theory of Constraints. Next, since the sequencing
and scheduling of activities in a work system to exploit parallel processing is critical, I
incorporated the Resource-Constrained Project Scheduling Problem (RCPSP) into the
methodology. Next, since travel and waiting times are usually significant sources of production
delays (and avoidable costs), I incorporated the Traveling Salesperson Problem (TSP) into the
methodology. As of writing, the latest Eureka moment was when I discovered that Vision AI
(Hyperlink) has the potential for performing the same tasks that are involved in any MTS
(Motion and Time Study) assignment given to an IE!
1
This video is not available on YouTube. Please contact the GBMP Consulting Group (https://www.gbmp.org/).
2
This video is not available on YouTube. Please contact the GBMP Consulting Group (https://www.gbmp.org/).
However, my big mistake was that I did not incorporate Standardized Work (and Assembly Line
Balancing) into the methodology until 2014! That was because I quit academia in 2012 and went
to work full-time in industry for two years. During those two years, I got to develop, understand
and use the three charts that constitute Standardized Work. I should have studied and mastered
Standardized Work when I began teaching Work Study circa 1999! In hindsight, the writing of
this paper is a Eureka Moment for me because I realized that the two approaches --- Operations
Analysis and Standardized Work --- complement each other in ways I had never thought to be
possible.
3
You will need to first register on their website. After your registration is complete and you hit “SUBMIT”, you
will be given access to the soft copy of this book authored by Richard Muther.
Before you continue reading, please read the section Dilemma#2: Is There Any Role For
TOC’s POOGI (Process of Ongoing Improvement)? that follows this table. Thank you!
Identify the Bottleneck in the Value Stream 1. See: Groover (2007), Section 9.2 (Network Diagram
using Capacity-constrained Critical Path for Activity Scheduling).
Method4 2. See: Groover (2007), Section 7.3.1 (Gantt Chart).
3. Click on these links to see Gantt Charts produced
using Excel, MS Project and Smartsheet.
Exploit the Bottleneck in the system. 1. See: Tree Diagram.
2. See: Work Breakdown Structure.
Subordinate the entire system to the 1. See: Groover (2007), Section 4.4 (Other
Bottleneck. Considerations in Assembly Line Design).5
2. Isn’t this the same as ensuring that SWIP (Standard
WIP) is maintained as a buffer at the bottleneck work
station? Or in front of each work station?
Elevate the Bottleneck in the system. 1. See: Groover (2007), Section 4.4 (Other
Considerations in Assembly Line Design).
2. Isn’t this the same as strategies to increase the output
of an assembly line by (i) doing Methods Analysis to
increase throughput at the bottleneck station? , (ii)
adding utility people to relieve congestion at stations
that are temporarily overloaded?, (iii) investing in a
robotic assembly cell for lights out production during
the third shift?, (iv) adding an extra shift?, (v) paying
Overtime? etc.
Generate the three charts for Standardized 1. See: Standardized Work Example #1.
Work 2. See: Standardized Work Example #2.
1. Process Capacity Chart 3. See: Standardized Work Example #3.
2. Standardized Work Combination Table
3. Standardized Work Layout Chart
Generate a Value Stream Map 1. What Conversations Does Your VSM Drive?
2. [Research Paper] A Case Study on Productivity
Improvement of Assembly Line using VSM
Methodology.
3. [Research Paper] Production Flow Analysis through
Value Stream Mapping: A Lean Manufacturing
Process Case Study.
4. [Research Paper] Cycle Time Study of Wing Spar
Assembly in Aircraft Factory.
5. [Research Paper] Analysis of Factors Influencing
Length of Stay in the Emergency Department.
6. [Research Paper] Value Stream Mapping using
Simulation at Metal Manufacturing Industry.
Utilize Methods Engineering to explore the 1. See: Groover (2007), Sec 9.3.1 (Operations Process
4
I use a capacity-constrained version of this approach --- Value Network Mapping.
5
Storage Buffers Between Stations: A storage buffer is a location in the production line where work units are
temporarily stored. There are several reasons to include one or more storage buffers in a production line: (1) to
accumulate work units between two stages of the line where their production rates are different, (2) to smooth
production between stations with large task time variations and (3) to permit continued operation of certain sections
of the line when other sections are temporarily down for service or repair. The use of storage buffers generally
improves the performance of the line operation.
potential for automating the entire (or segments) of Chart).
the process (or system) 2. See: Groover (2007), Section 8.4.1 (USA Principle).
3. See: Groover (2007), Section 8.4.2 (Ten Strategies
for Automation).
4. See: This --- Fast Food Burger Production System ---
is an example of work that has been split between
Man and Machine so they can work in parallel
Document the project in an A3 Report (or even a Powerpoint presentation that has a single slide for each
section of an A3 Report)
Dilemma#1: What to Use First --- Standardized Work or Flow Process Chart?
I have used both the charts for Operations Analysis (Operations Process Chart, Flow Process
Chart, Flow Diagram, Man-Machine Chart, Gantt Chart) and the charts for Standardized Work
(Process Capacity Chart, Standard Work Combination Chart, Standardized Work Layout Chart).
Still, I will humbly admit that I have not figured out whether to keep separate or assimilate the
two "views" (the IE view and the ToyotaIE view) of any work process (or system) could be
assimilated into one. What would you recommend?
If I start with the “IE View” and develop the Flow Process Chart6 (and Flow Diagram) for the
work process (or system), I feel like (i) I am focusing on eliminating the NVA (non-value
adding) activities viz. the Eight Forms of Waste (TIMWOODS) in the work process (or system)
and (ii) I am taking a whack-a-mole approach to waste elimination. On the other hand, if I start
with the “ToyotaIE View” and develop the Standardized Work, I immediately identify the VA
(value-adding) activities in the Flow Process Chart (which are the Operations) and the NNVA
(necessary-but-non-value-adding) activities in the Flow Process Chart (which are the
Operations). Next, using the Takt Time for the process (or system) as a guideline, I focus on
eliminating all the wastes at (i) the bottleneck activity in the Flow Process Chart (or work station
in the assembly line) and (ii) the bottleneck activity and its predecessor activity and (iii) the
bottleneck activity and its successor activity.
So, if I were to integrate the “IE View” and the “ToyotaIE View” of Operations Analysis, I
would (1) generate the Flow Process Chart and Flow Diagram7 from the video of the Current
State of the work process (or system), (2) develop the Standardized Work for it and (3)
implement appropriate strategies to improve the performance of the process, reduce production
flow delays and eliminate redundant costs.
Dilemma#2: Is There Any Role For TOC’s POOGI (Process of Ongoing Improvement)?
I have studied Assembly Line Balancing and (finally!) understood the methodology for
improving the initial design of an assembly line by distributing work evenly across all work
stations (and the employees at each of these work stations). Now, I am unsure if I should include
6
I hope you are familiar with Richard Muther's version of the FPC with 6 activity symbols available for download at
www.RichardMuther.com.
7
Value Stream Mapping is a popular Lean tool. But, even before one invests time and effort to generate the Current
State Map for a work process (or system), they should generate the Flow Diagram for the as-is product flow using
the Flow Process Chart. In fact, if one observes the values of any operator travel times in the Standard Work
Combination Table for the (desired) Future State of the work process (or system), they will be insignificant relative
to the Takt Time at which the line or cell has to operate. Does the Operator Balance Chart for an assembly line ever
show the inter-operation transfer delays between consecutive work stations?
in my methodology the POOGI (Process of Ongoing Improvement), which is the CI (Continuous
Improvement) methodology used to implement the Theory Of Constraints (TOC). Because, if
one accepts that an assembly line is a chain, then per the initial Operator Balance Chart for an
unbalanced assembly line, isn’t the work station whose Cycle Time >> Takt Time going to be
the system bottleneck? If so, aren’t we going to (1) raze the work being done at that station
(Exploit the constraint), (2) limit how much we raze the work being done at the predecessor
stations unless one of them becomes the new bottleneck (Subordinate the system) and, if the
need arises, (3) add capacity at the bottleneck (Elevate the constraint).
Dr. Eliyahu Goldratt’s book The Goal was published in 1984. Toyota were using Standardized
Work, MFID (Material Flow and Information Diagrams), Pull Scheduling, SMED, Heijunka
schedules sent to the Pacemaker in assembly line, etc. prior to 1984. So I have reason to believe
that the POOGI (Process of On Going Improvement) is a rehash of the CI process used to
balance an assembly line using the Operator Balance Chart.
For any interested reader, I have prepared a presentation titled Is the core assumption underlying
the Theory Of Constraints an extremely restrictive assumption? and posted it on LinkedIn
(Hyperlink) to which I attached a Powerpoint presentation to support my stance. In addition, I
have prepared another presentation titled Explaining The Goal (and POOGI) using Lean
Thinking (and Value Stream Maps) in which I discuss in detail why I think that there is little, if
any, originality and merit in TOC’s POOGI (Process Of Ongoing Improvement).
Dilemma#3: Should There Be a Flow Process Chart for Micro-Motion Work Analysis?
A Flow Process Chart that uses these activity symbols (O ∇D ◇) to document and
analyze a work process (or system) is useful for documenting and analyzing a work process (or
system) with macro-motions in a large work space, especially travel between dispersed locations.
Similarly, is there need for a Flow Process Chart to document and analyze a work process (or
system) when material is not being transported between locations by a person or an MHE
(material handling equipment)? Such as in the case of setup, inspection, loading/unloading a part
on/off a machine, etc. where the work is a sequence of micro-motions that can be documented
and analyzed using the therbligs shown in Figure 2 (Hyperlink)?
Figure 2 Standard Symbols Used to Represent the Therbligs
(Source: https://en.wikipedia.org/wiki/Therblig)
References
Burtner, J. M. & Biswas, P. (2018). Translating Time Study Implementation from Academia to
the Real World. (Hyperlink)
Groover, M. P. (2007). Work Systems and the Methods, Measurement and Management of Work.
Upper Saddle River, NJ: Pearson Prentice Hall.
Z94.17 Work Design and Measurement: A Bibliography of Terms. Institute of Industrial and
Systems Engineers, https://www.iise.org/Details.aspx?id=2566 .
Irani, S. A. (2020). Job Shop Lean: An Industrial Engineering Approach to Implementing Lean
in High-Mix Low-Volume Production Systems. Boca Raton, FL: CRC Press.
Kato, I. & Smalley, A. (2011). Toyota Kaizen Methods: Six Steps to Improvement. Boca Raton,
FL: CRC Press.
Rother, M. & Shook, J. (2009). Learning To See: Value Stream Mapping to Create Value and
Eliminate Muda. Cambridge, MA: Lean Enterprise Institute.
Shahrukh A. Irani, Ph.D., is a freelance consultant based in Sugar Land, TX, who helps high-mix
low-volume manufacturers customize their implementation of Lean. With one foot firmly in
industry, he keeps the other foot in academia by teaching a 2-course sequence on Lean at the
graduate level in the Department of Industrial Engineering at the University of Houston. He can
be contacted at [email protected] or (832) 475-4447.
Appendix 1
Related Discussion with Another Industrial Engineer on LinkeIn
Raaghavan Venkatram, CPIM, LBC: From my understanding the flow process chart or any
process analysis tool is used to get a grasp of how the work is actually happening. This is
important because even though there might be a documented SW, you’ll still need to know
whether/not the standard work is being followed!! If the SW is being followed, then yes I think it
makes sense to try to make the work better using the standardization tools you mentioned. But if
your process analysis shows that the current way the work is happening does not meet standard
then the logical thing to do would be to take a small detour to understand why the SW wasn’t
followed before trying to improve. You don’t want to throw more improvements when the
previous ones haven’t stuck!
Shahrukh Irani: I have not reached the stage where SW is being used to sustain the execution
of work. I am at the start where I am an IE being told, “Here is my work system. Tell me if I
need to fix it. If so, where and how and how much do I fix it?” So an IE would start with the
FPC. After learning how SW is arrived at, I am no longer sure. But then there is the methodology
for Assembly Line Balancing —— SW seems to borrow heavily from that domain of IE. Which
comes first —— eliminating NVA work using the FPC or improving VA work using ALB logic
and letting that drive the waste elimination? In which case, is the FPC obsolete?
Raaghavan Venkatram, CPIM, LBC: Ah! Got it. I am leaning toward doing a process flow
chart first. Balancing the work content of each operator in the line to takt can be achieved by
many means - Eliminate, Combine, Rearrange or Simplify steps, bucket brigading (self
balancing),using SWIP etc. I think doing a flow analysis would widen one’s perspective on how
to improve flow. I can’t put it in words but there’s something about putting current flow on paper
that makes your brain click !! For someone well versed in IE, sure they can go to SW first but
this is just how I’d do it !!
Shahrukh Irani: Everything has a good use. Just putting in correct sequence is the challenge.
SW teaches a different way to look at work than how IEs have been taught for the last 100 years.