Event Name: Leveraging Logistic Strength of Gujarat for Agro & Food Processing Sector Department Name: GAIC,

Gandhinagar
Event Location: Sardar Patel Auditorium, Amul - Anand Event Date : 07th December 2023
Sr. No. Item Quantity Unit Rate Per Unit Total Amount Remarks
A Auditorium setup
Dias Setup : Up to 20 Pax
1 1 Job 75000 75000
VVIP Wooden Chair, White Napkin for Chair, Himalayan Water Bottle
Flower Decoration & Arrangement:
2 On the Stage bottom, Podium & Inaugural Lamp, Glass Teapoy arrangements, Flower Bookey ,Flower 1 Job 200000 200000
Rangoli Nr. VVIP Entry, VVIP Lounge Flower Arrangement
3 Brand new red synthetic carpet at VVIP green room walkway and Drop point. 3780 Sq. Ft 15 56700
4 Podium With 5 MM Foam Sheet Branding 2 Nos. 7500 15000
5 Counter table with frill for console 5 Nos. 500 2500
6 T Stands with F/V +3 MM / Q Manager for seating bifurcation in main hall
18 Nos. 500 9000
(Dept Name, VIP, Media Etc.)

B VIP Dinning Area - Lawn area (For 2000 Person)

1 Truss mandap with 2 color drapping for VVIP Dinning ( Lawn Area) (Size : 62 X 75) 4650 Sq. Ft 65 302250
2 Round table seating with 5 VVIP chairs 30 Nos. 3000 90000
3 Counter table with Frill For Food counter 50 Nos. 500 25000

C General Dinning - Parking area (for approx. 1300 Person)

1 Truss mandap with 2 color drapping for General dining & Parking AREA (Size : 90 X 120) 10800 Sq. Ft 65 702000
2 Plastic chairs for General Dinning area 1000 Nos. 15 15000
3 Counter table with Frill For Food counter 275 Nos. 500 137500
4 Kitchen mandap with cloth ceiling - 80' X 20' 1600 Sq. Ft 40 64000
5 Net Flooring 0 Sq. Ft 5 0

D Electrification
1 LED Metals inside food area and kitchen 15 Nos. 1500 22500
2 Jumbo coolers for General public dining 15 Nos. 5000 75000
3 5/15 Amp plug points for console and kitchen and dininng 40 Nos. 500 20000
(30 Ton AC X Rs. 2500) as per Tender for the event of
4 AC For VVIP Dinning 1 Job. 75000 75000
approx 3:00 hrs..
5 125 KVA Genset with Power Point & Fuel (if Required) 5 Nos. 50000 250000
6 Power connection and distribution for main panel to event areas. 1 Job. 50000 50000

E Exhibition
Octonum stall with carpet, 1 octonum table, 2 exhibition chair, 3 spot light, 1 plug point, 1 facia name
1 15 Nos. 15000 225000
and dustbin. - 3meter x 3 meter stall
2 New synthetic carpet for exhibition passage (Size : 150 X 15) 2250 Sq.Ft. 15 33750

F EVENT BRANDING
1 Main stage LED side wings - 10' x 15'Height -4 Nos, Depth 4' X 15' - 4 Nos.) 2 Nos. 25000 50000
2 LED Bottom - 25.5 X 2.5 1 Nos. 10400 10400
3 VVP Entry Gate of the Hall - Box Gate 1644 Sq.Ft. 100 164400
4 Exhibition Entry gate - Box gate 0 Sq.Ft. 100 0
Event Branding Roll Up Standee
GOLD ENTRY - 2 nos. (With Arrow)
SILVER ENTRY - 2 nos. (With Arrow)
BLUE ENTRY - 2 Nos. (With Arrow)
5 Imported Roll Up Standee 20 Nos. 3500 70000 Raghavji Bhai Patel Welcome Standee - 3 Nos
jagdish Vishva karma Welcome Standee - 3 Nos
Bachubhai Khabad Welcome Standee - 3 Nos
South/North/East/West/Centre Zone - 1 nos each - 5
total
6 Temporary Hoardings (Size : 15 X 10) 80 Nos. 9000 720000
7 Direction Signages (Size : 3 x 4 ) 22 Nos. 1500 33000
8 Box Pillars ( Size : 12 X 4 X 4 Sides) 20 Nos. 12500 250000
100*10*3=3000
8*10*4=320
14*10*1=140
15*10*4=600
12.5*10*1=125
13.5*10*1=135
9 View Cutter Including Truss Support. 6670 Sq.Ft. 80 533600
22*10*1=220
50*10*1=500
12*10*2=240
52*10*2=1040
35*10*1=350
Total 6670 Sq.Ft
10 View cutter frame inside auditorium - 10' x 8' - 4 Nos, 320 Sq.Ft. 80 25600
11 Selfie Point - 12' x 8' 0 Nos. 15000 0

G Event PR & Marketing

1 Marketing/Promotion activities related to events in the form of digital marketing and other marketing
1 Job. 500000 500000
platforms
2 Media Management 1 Job. 75000 75000

H VIDEOGRAPHY, PHOTOGRAPHY, LED SCREENS SET UP & SOUNDS

 Event Name: Leveraging Logistic Strength of Gujarat for Agro & Food Processing Sector Department Name: GAIC, Gandhinagar
Event Location: Sardar Patel Auditorium, Amul - Anand Event Date : 07th December 2023
Sr. No. Item Quantity Unit Rate Per Unit Total Amount Remarks
HD Photography and HD videography with live set up at Auditorium hall
1 includes 4 Photographers & 4 Videographers & 2 HD Mixer, Matrix Switcher for Live with Up Down 1 Job. 200000 200000
Cross Convertor
2 Cordless Mice 10 Nos. 1500 15000
3 Podium Mice 4 Nos. 1500 6000
4 Collar Mice 5 Nos. 2500 12500
5 Slide Changer 1 Nos. 1000 1000
6 Resolume Server for LED Content Management 2 Nos. 25000 50000
7 Sound Engineer 2 Nos. 25000 50000
8 Plug Point for Media, Wiring Work & Electrical Work 0 Nos. 1200 0
9 250 KVA Genset with Power Point & Fuel for Backup 0 Nos. 100000 0
10 LED and Sound power connection from Genset 1 Job. 75000 75000

I EVENT RELATED WORK

1 Invitation Card & Cover 1830 Nos. 80 146400
2 Car Pass Stickers Print 1830 Nos. 10 18300
3 Hostess For inaugral ceremony (2 Nos. for Rehersal + 5 Nos. for Event) 7 Nos. 2500 17500
4 Dias Folder Kit(File Folder, Ballpen & Notepad with Branding) 30 Nos. 750 22500
5 Media Folder Kit(File Folder, Ballpen & Notepad with Branding) 70 Nos. 1000 70000
6 I Card (With Pouch & Lanyard) 2500 Nos. 40 100000
7 Event Management & Design Charges 1 Job 400000 400000
Total Amount 6061400
GST @ 18% 1091052
Total Amount With GST 7152452

Additional Scope of Wrok for Gujarat for Agro & Food Processing Sector Department Name: GAIC, Gandhinagar

Sr. No. Item Quantity Unit Rate Per Unit Total Amount Remarks
J Auditorium setup
1 Additional Wooden Chairs for Main Dias Stage 5 Nos. 1200 6000
K VIP Dinning Area - Lawn area (For 2000 Person)
1 Kitchen Mandap with cloth ceiling - 80' X 20' 1600 Sq. Ft 40 64000
2 Net Flooring Inside Pipe Mandap 0 Sq. Ft 5 0
3 Red Carpet 1600 Sq. Ft 15 24000
4 Silver Q Manager 10 Nos. 500 5000
(80 Ton AC X Rs. 2500)
AC Was kept on From Morning to Evening from
4 AC For VVIP Dinning 1 Job. 200000 200000
Breakfast and Hi-Tea (From Morning 08:00AM to
05:00PM = 09 Hrs Approx
L Electrification
1 VIP Pedestal Fan 15 Nos. 1000 15000
2 On Site Working Light 1 Nos. 7500 7500
M Exhibition
1 Truss Mandap with Drapping (Size : 12 X 150) 1800 Sq.Ft. 65 117000
2 5" Wooden Platform (Size : 8 X 150) 1200 Sq.Ft. 30 36000
3 Registraion Window with Carpet 0 Nos. 5000 0
4 Banquate Chairs with covers for Registration Window 20 Nos. 150 3000
N EVENT BRANDING
1 Auditorium Entry Gate of the Hall - Box Gate 1236 Sq.Ft. 100 123600
2 GMC Hoardings Printing & Mounting (Size : 20 X 10 X 2 Nos.) 400 Sq.Ft. 20 8000
3 Reception Area (size : 15 X 10) 150 Sq.Ft. 65 9750
4 Door Bradning (Size : 4 X 10 X 4 Nos., 4 X 4 X 2 Nos.) 192 Sq.Ft. 65 12480
5 LED Back Side Branding (Size : 25 X 10) 250 Sq.Ft. 65 16250
6 Façade (Size : 61 X 15) 915 Sq.Ft. 125 114375
MALE TOILET - 1 Nos
DRINKING WATER - 2 Nos
FEMALE TOILET - 1 nos
7 Fabricated Standee (Venue Signages : 6X3) 10 Nos. 2000 20000
AUDITORIUM HALL - 2 Nos (With Arrow)
FOOD COURT - 2 Nos (With Arrow)
VIP FOOD COURT - 2 Nos (With Arrow)
8 Direction Signages (Size : 3 x 9 ) 8 Nos. 2500 20000
O VIDEOGRAPHY, PHOTOGRAPHY, LED SCREENS SET UP & SOUNDS
1 Video Conference for Two Way Communication 1 Job. 25000 25000
You Tube Live & Facebook Live Event Live Telecasted on Social Media accounts of
2 50000 50000 Indext-A and Additional set up was given to VG24
1 Job. Team without additional cost
3 Plazma TV 43" 2 Nos. 3500 7000
P EVENT RELATED WORK
1 Invitation Cover 80 Nos. 30 2400
2 AAU Leaflet 300 Nos. 30 9000
3 Food Pass 1830 Nos. 10 18300
Registration Desk with Carpet Rental : 15000
Branding : 5000 (Printing, Mounting & Pasting)
4 Registration Window Desk Counter Set Up with including Rent, Carpet, Branding and Manpower 5 Nos. 25000 125000 Manpower : 5000
___________________
Total = 25,000 + GST Per Desk
5 Pen Drive for Dais Kit 30 Nos. 250 7500
 Event Name: Leveraging Logistic Strength of Gujarat for Agro & Food Processing Sector Department Name: GAIC, Gandhinagar
Event Location: Sardar Patel Auditorium, Amul - Anand Event Date : 07th December 2023
Sr. No. Item Quantity Unit Rate Per Unit Total Amount Remarks
Total Amount 1046155
GST @ 18% 188308
Total Amount With GST 1234463