Excel Shortcuts Cheat Sheet

F1 Displays the Office Assistant or (Help > Microsoft

Shift + F10 Displays the (Shortcut) menu for the

Excel Help) 

selected item 

F2 Edits the active cell, putting the cursor at the

Shift + F11 Inserts a new worksheet (before the active

end 

sheet) into the active workbook (Insert > Worksheet)

F3 Displays the (Insert > Name > Paste) dialog box 

Shift + F12 Saves, Displays the (File > Save As) dialog

box if a new workbook 

F4 Repeats the last worksheet action

(Edit > Repeat) 

Ctrl + F1 Closes and reopens the current task pane

(ribbon in 2007) 

F5 Displays the (Edit > GoTo) dialog box 

Ctrl + F2 Print Preview 

F6 Moves to the next pane in a workbook (if the

window is split) 

Ctrl + F3 Displays the (Insert > Name > Define) dialog

box 

F7 Displays the (Tools > Spelling) dialog box 

Ctrl + F4 Closes the selected workbook window 

F8 Toggles whether to extend a selection with the

arrow keys 

Ctrl + F5 Restores the size of the active workbook or

window 

F9 Calculates All the worksheets in All the open

workbooks 

Ctrl + F6 Moves to the next open workbook or window

F10 Toggles the activation of the Menu Bar 

Ctrl + F7 Activates the Move window command 

F11 Displays the (Insert > Chart) dialog box that

Ctrl + F8 Activates the Resize window command 

creates a chart (on a chart sheet) using the

highlighted range 

Ctrl + F9 Minimises the size of the active workbook or

window 

F12 Displays the (File > Save As) dialog box 

Ctrl + F10 Maximises the size of the active workbook

Shift + F2 Inserts or edits a cell comment

or window 

(Insert > Comment) 

Ctrl + F12 Displays the (File > Open) dialog box 

Shift + F3 Displays the (Insert > Function)

dialog box 

Alt + F1 Creates a chart (on a chart sheet) using the

highlighted range 

Shift + F4 Repeats the last Find, the same as

(Edit > Find Next) 

Alt + F2 Displays the (File > Save As) dialog box 

Shift + F5 Displays the (Edit > Find) dialog box 

Alt + F4 Closes all the workbooks (saving first) and

exits Excel (File > Exit) 

Shift + F6 Moves to the previous pane in a

workbook (if the window is split) 

Alt + F8 Displays the (Tools > Macro > Macros) dialog

box
Shift + F8 Toggles between switching Add Mode on

or off* 

Shift + F9 Calculates just the active worksheet

Alt + F11 Toggles between the Visual Basic Editor window
Ctrl + Shift + 0 Unhides the columns in the current

and and the Excel window 

selection 

Alt + Ctrl + F9 Calculates All cells on All worksheets in

Ctrl + Shift + 2 Enters the value from the cell directly

All workbooks 

above into the active cell 

Alt + Shift + F1 Inserts a new worksheet

Ctrl + Shift + 8 Selects the current region (surrounded

(before the active sheet) into the active workbook

by blank rows and columns) 

(Insert > Worksheet) 

Ctrl + Shift + 9 Unhides the rows in the current selection 

Alt + Shift + F2 Displays the (File > Save As) dialog box 

Ctrl + A Displays formula palette given a function name or

Alt + Shift + F4 Closes all the workbooks (saving first)

selects the whole worksheet or current date 

and exits Excel (File > Exit) 

Ctrl + B Toggles bold on the current selection 

Alt + Shift + F10 Displays the drop-down menu for the

corresponding smart tag 

Ctrl + C Copies the current selection to the clipboard 

Alt + Shift + F11 Activates the Microsoft Script Editor

Ctrl + D Copies the first cell in the selection downwards 

window 

Ctrl + F Displays the Find dialog box 

Ctrl + Shift + F3 Displays the (Insert > Name > Create)

dialog box 

Ctrl + G Displays the Go To dialog box 

Ctrl + Shift + F6 Moves to the previous open workbook

Ctrl + H Displays the Replace dialog box 

or window 

Ctrl + I Toggles italics on the current selection 

Ctrl + Shift + F10 Activates the Menu Bar or Shortcut

Characters in 2007 

Ctrl + K Displays the Insert Hyperlink dialog box 

Ctrl + Shift + F12 Displays the (File > Print) dialog box 

Ctrl + L Displays the Create Table dialog box 

Ctrl + 0 Hides the columns in the current selection 

Ctrl + N Creates a new workbook 

Ctrl + 1 Displays the formatting dialog box 

Ctrl + O Displays the Open dialog box 

Ctrl + 2 Toggles bold on the current selection 

Ctrl + P Displays the Print dialog box 

Ctrl + 3 Toggles italics on the current selection 

Ctrl + R Copies the leftmost cell in the selection to the

right 

Ctrl + 4 Toggles underlining on the current selection 

Ctrl + S Saves, Displays the Save As dialog box if a new

Ctrl + 5 Toggles the strikethrough of text on the

workbook 

current selection 

Ctrl + U Toggles underlining on the current selection 

Ctrl + 6 Toggles between hiding, displaying 

Ctrl + V Pastes the entry from the clipboard 

Ctrl + 8 Toggles the display of Outline symbols on

the active worksheet 

Ctrl + W Closes the active workbook or window 

Ctrl + 9 Hides the rows in the current selection

Ctrl + X Cuts the current selection to the clipboard
(Format > Row > Hide)
Ctrl + Y Repeats the last workbook action

Alt + Down Arrow Displays the Pick From List drop-down

list Esc Cancels the cell entry and restores the original

Ctrl + Z Undo the last workbook action 

contents 

Ctrl + Shift + F Activates the Font Tab of the format

Delete Deletes the selection or one character to the

cells 

right 

Ctrl + Shift + O Selects all the cells with comments 

Backspace Deletes the selection or one character to

the left

Ctrl + Shift + P Activates the Font Size tab of the

format cells  Enter Enters the contents of the active

Shift + Delete Cuts the selection to the clipboard 

cell and moves to the cell below (by default) 

Ctrl + Delete Deletes text to the end of the line

Shift + Enter Enters the contents of the active cell and

moves to the cell above (by default) 

Ctrl + - Displays the Delete dialog box 

Tab Enters the contents of the active cell and moves

Ctrl + Shift + = Displays the Cells dialog box 

one cell to the right 

Ctrl + \ Selects the cells in a selected row that do not

Shift + Tab Enters the contents of the active cell and

match the value in the active cell 

moves one cell to the left 

Ctrl + Shift + \ Selects the cells in a selected column

Alt + = Enters the SUM() function (AutoSum) to sum

that do not match the value in the active cell 

the adjacent block of cells 

Ctrl + / Selects the array containing the active cell ?? 

Alt + 0128 Enters the euro symbol (€) (using Number

keypad) 

Alt + ; Selects the visible cells in the current selection 

Alt + 0162 Enters the cent symbol (¢) (using Number

Ctrl + Shift + (8 or *) Selects the current region

keypad) 

(surrounded by blank rows and columns) 

Alt + 0163 Enters the pound sign symbol (£)

Ctrl + * Selects the current region (using the * on the

(using Number keypad) 

number keyboard) 

Alt + Enter Enters a new line (or carriage return) into a

Ctrl + [ Selects all the cells that are directly referred to

cell 

by the formula in the active cell (precedents) 

Ctrl + ' Enters the contents from the cell directly above
Ctrl + Shift + [ Selects all the cells that are directly

into the active cell 

(or indirectly) referred to by the formula in the active

cell 

Ctrl + Shift + 2 Enters the value from the cell directly

above into the active cell 

Ctrl + ] Selects all the cells that directly refer to the

active cell (dependents) 

Ctrl + ; Enters the current date into the active cell 

Ctrl + Shift + ] Selects all the cells that directly

Ctrl + Shift + ; Enters the current time into the active

(or indirectly) refer to the active cell 

cell 

Ctrl + Shift + Page Down Selects the active worksheet

Ctrl + Shift + Enter Enters the formula as an Array

and the one after it
Formula 

Shift + Insert Enters the data from the clipboard

Ctrl + Shift + Page Up Selects the active worksheet and
Ctrl + Shift + (4 or $) Applies the Currency format

the one before it 

"£#,##0.00" to the selection 

Ctrl + Shift + Spacebar Selects all the objects on the

Ctrl + Shift + (5 or %) Applies the Percentage format "0%"

worksheet when an object is selected or selects the

to the selection 

whole worksheet 

Ctrl + Shift + (6 or ^) Applies the Exponential format

Ctrl + Spacebar Selects the current column 

"#,##E+02" to the selection 

Shift + Arrow keys Selects the active cell and the cell
Ctrl + Shift + (# or ~) Applies the General format to the

in the given direction 

selection 

Shift + Backspace Selects the active cell when multiple

Ctrl + (# or ~) Applies the Custom Date format

cells are selected 

"dd-mmm-yy" to the selection 

Shift + Spacebar Selects the current row 

Ctrl + Shift + (7 or &) Applies the outline border to the

selection 

Ctrl + Shift + Arrow Key Extends the selection to the

next cell adjacent to a blank cell in that direction 

Ctrl + Shift + (- or _ ) Removes all the borders from the

selection 

Ctrl + Shift + End Extends the selection to the last

used cell on the worksheet 

Arrow Keys Moves to the next cell in that direction 

Ctrl + Shift + Home Extends the selection to the

Ctrl + Tab Moves to the next open workbook or window 

beginning of the worksheet 

Alt + Tab Moves to the next application open on your

Shift + Arrow Keys Extends the selection by one cell in

computer 

that direction 

Alt + Shift + Tab Moves to the previous application open

Shift + Home Extends the selection to the first column 

on your computer 

Shift + Page Down Extends the selection down one

Enter Moves to the cell directly below 

screen 

Tab Moves to the next cell on the right (or unprotected

Shift + Page Up Extends the selection up one screen 

cell) 

End + Shift + Arrow Keys Extends the selection to the

Home Moves to the first column in the current row 

next non-blank cell in that direction 

End + Arrow Keys Moves to the next non empty cell in

End + Shift + End Extends the selection to the last cell

that direction 

in the current row* 

End + Enter Moves to the last cell in the current row that

End + Shift + Home Extends the selection to last used

is not blank 

cell on the worksheet 

End + Home Moves to the last used cell on the active

Alt + ' Displays the Style dialog box 

worksheet* 

Ctrl + Shift + ( ' or ) Applies the Time format "hh:mm"

End + Home Moves to the last used cell on the active

to the selection 

worksheet* 

Ctrl + Shift + (1 or !) Applies the Comma separated

Page Down Moves to the next screen of rows down

format "#,##0.00" to the selection

Page Up Moves to the previous screen of rows up 

Scroll Lock + End Moves to the last cell in the current

window 

Shift + Enter Moves to the cell directly above (opposite

direction to Enter) 

Scroll Lock + Home Moves to the first cell in the current

window 

Shift + Tab Moves to the cell directly to the left

(opposite direction to Tab) 

Scroll Lock + Page Down Moves you down one screen

(current selection unchanged 

Alt + Page Down Moves you one screen of columns to

the right 

Scroll Lock + Page Up Moves you up one screen

(current selection unchanged) 

Alt + Page Up Moves you one screen of columns to

the left 

Enter Moves from top to bottom within a selection 

Ctrl + Home Moves to cell "A1" on the active sheet 

Tab Moves from left to right within a selection 

Ctrl + End Moves to the last used cell on the active

Ctrl + . Moves clockwise to the next corner within a

worksheet* 

selection 

Ctrl + Up Arrow Moves to the first row in the current

Shift + Tab Moves from right to left within a selection

region 

(opposite direction to Tab) 

Ctrl + Down Arrow Moves to the last row in the current

Alt + Ctrl + Left Arrow Moves to the left between non

region 

adjacent cells in a selection 

Ctrl + Left Arrow Moves to the first column in the

Alt + Ctrl + Right Arrow Moves to the right between non

current region 

adjacent cells in a selection 

Ctrl + Right Arrow Moves to the last column in the

= Starts a Formula 

current region 

Ctrl + ` Toggles between the value layer and the formula

Ctrl + Page Up Moves to the previous worksheet in

layer 

the workbook 

Ctrl + Insert Copies the current selection to the

Ctrl + Page Down Moves to the next worksheet in the

clipboard 

workbook 

Ctrl + Shift + ( Unhides any hidden rows within the

Ctrl + Shift + Tab Moves to the previous open workbook

selection 

or window 

Ctrl + Shift + ) Unhides any hidden columns within the

Scroll Lock + Arrow Keys Moves the workbook or

selection 

window one cell the corresponding direction

Ctrl + Shift + \ Select unequal cells