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2018 Case Study CANVAS

CANVAS

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jose antonio
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19 views2 pages

2018 Case Study CANVAS

CANVAS

Uploaded by

jose antonio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Case Study Exercise 1 – Initial Meeting with the Executive Sponsor

Your first assignment is to prepare for a short Q&A meeting with the Executive Sponsor. This
will be your first meeting about the project with the Executive Sponsor.

• Read about the Proposed Project (see below).

• Prepare a prioritized list of 5-7 questions for the Executive Sponsor. Your questions
should help you understand the project and the sponsor’s expectations so that you can
begin writing the project charter.

The Scenario
Congratulations! You have been asked to manage an important campus move that includes the
coordination of an office remodeling project and moving staff from two office units into a
consolidated space.

The Proposed Moving Project –


Innovative Office Design and Office Move at UW-Madison

UW-Madison has been awarded a $5 million grant for an innovation research project that is
scheduled to begin in 6 months. In preparation for this project, your project team is responsible
for coordinating the relocation of 78 people into a new work space and for ensuring the office
space is move-in ready. The office space needs to be ready for occupancy in 5 months to allow
the move to occur during month 6 so everyone is in place for the official kickoff of the $5
million innovation grant. The 78 people are currently located in two different buildings on
campus.

The scope of your project includes overseeing the schedules for demolition as well as
coordinating the ordering of new furniture/ computers, and the construction. It also includes
coordinating the move of the staff into their new space.

The design of the new space includes the use of portable cubicle walls/work spaces, laptop
computers, cell phones, and extensive use of electronic storage to maximize the flexibility and
mobility of the space as different floorplans/layouts are anticipated throughout the grant
research. The university has already contracted the construction work which includes removing
some existing internal walls to open up the space, adding flexible electrical connections, and
extending wireless access. Based on prior efforts, the estimate for construction is approximately
2 months. A 3-month lead time is required for delivery of the modular furniture.

The remodeling/move project budget is $450,000. The majority of the budget is for remodeling
and purchasing of office furniture and laptops. The budget and the estimated schedule are
provided on the next page. If the office design is a success, it is anticipated other areas on
campus could be converted to a similar design during the next 2-5 years. It is anticipated this
design could save considerable dollars and provide additional flexibility for project teams.

3
Project Milestones

Month 1 Month 2 Month 3 Month 4 Month 5 Month 6

Design Order Begin Begin Modular Complete


proposal modular demolition construction office the move
approved furniture installation

Construction
contract
awarded

Preliminary Project Budget

Budget Estimated Expenses Actual Expenses


Project Budget $450,000
Demolition/Const
ruction -$125,000
Purchase /
Install Office
Furniture,
Computers,
Phones, etc. -$300,000
Moving -$5,000
Contingency -$20,000
Anticpated End
Balance $430,000

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