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MS Word

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harshawarnakulasooriya
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17 views26 pages

MS Word

Uploaded by

harshawarnakulasooriya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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• Introduction to word processing..

Usage of Keyboard

Caps Lock Type Capital Letters


Shift Key Type Capital and Simple Letters
Space Bar Type Space
Enter Key Leave a Line
Shift + Arrow Keys Highlight Text
Back Space Remove Letters
• Ctrl + A - Select All • Ctrl + O - Open
• Ctrl + B - Bold • Ctrl + P - Print
• Ctrl + C - Copy • Ctrl + Q -Paragraph Reset
• Ctrl + D - Font • Ctrl + R - Right Align
• Ctrl + E - Center Align • Ctrl + S - Save
• Ctrl + F - Find • Ctrl + T -Hanging Indent
• Ctrl + G - Go to • Ctrl + U - Underline
• Ctrl + H - Replace • Ctrl + V - Paste
• Ctrl + I - Italic • Ctrl + W - Close
• Ctrl + J - Justify • Ctrl + X - Cut
• Ctrl + K - Hyperlink • Ctrl + Y - Redo
• Ctrl + L - Left Align • Ctrl + Z - Undo
• Ctrl + M - Indent • Ctrl + Enter - New page
• Ctrl + N - New
Increase Font size

Font Font size Decrease Font size


Change case

Bold
Font color

Italic
Underline Highlight color

Strike through
Bullets Numbering Sort

Show/ hide
formatting

Left align

Center align Justify Line spacing


Right align Boarder

Shading
❖ DiTEC
❖ ICDL
❖ DiWE

✓ Highlight a list
✓ Select Bullet option
✓ Select any bullet style
or
✓Select “Define new bullet”

Symbol Button You can select more bullets styles


Picture Button You can select colorful bullets
You can change bullet Sizes

Finally Select “OK”


1. DiTEC
2. ICDL
3. DiWE

✓ Highlight the list


✓ Select Numbered option
✓ Select any Number style
• Select Multi Level list.
• Select Define New multi level list.
• Select levels to change number, bullet or format.
• Select “OK”
• Type list using Tab key or indentation options.
• Highlight Paragraph.
• Select Shading options.
• Select any color.

• Highlight the paragraph. • Select boarder and Shading.


• Select boarder option. • Select box, select boarder style,
• Select any boarder style. color and width.
• Select “OK”
or
• Select boarder options
• Select boarder and shading
• Select page boarder Tab
• Select box
• Select boarder Style, color and width
• If you need, can select art style as a boarder
• Select “OK”

• Select page layout tab


• Select page boarder
Table..
Select table options
Move mouse pointer across cells
Select number of rows and columns that you need,
Or

Rows

Columns
• Select insert tab
• Type number of rows and columns
• Select “OK”
Design Tab..

Here you can Edit table style, Shading or boarder

Layout Tab..

Deleting
• Highlight row, column or table
• Select delete
• Select delete columns
• Select row or delete table
Insert Row And Columns..

• Select the cell that relate to new row or column.


• Insert above, below, left or right.
Merge..

• Highlight required cells


• Select merge cells

Split..

• Highlight requires cells


• Select split cells
• Apply number of rows and columns
• Select “OK”

Also you can change alignment and text direction under


Layout tab.

You can do sorting and also calculations on layout tab.


Picture..

• Select picture options.


• Select the picture from your computer.
• Select “Insert”

Select format tab

(Here you can change picture brightness, contrast,


color, style, shape, boarder, effects, text wrapping
and rotation)
Clip Arts..

• Select Clip art option


(You can see clip art window on right side)
• Type any word to search.
• Select “GO” button.
• Select any clip art.
Select format tab and apply required editing to clip art

• If you draw by pressing shift key it is easy to do.


Shapes..

• Select Shapes
• Select any style
• Draw shape on page
• Select format tab

Here you can edit shape, style, fill (color, gradient,


Picture, texture, pattern), out line, shadow, 3D,
arrange
(Bring to front, send back to, grouping, rotate)
Header And footer..

• Select header or footer


• Type a text, insert a picture or page, number as
• Header and footer.

Word Art..

• Select word Art style


• Type text for word art
• Select “OK”
Drop Cap..

• Highlight the paragraph


• Select Drop Cap (Insert Tab)
• Select any “Drop Cap” (Dropped or in margin)

Dropped In Margin
Select format tab..

(Now you can change size of margins or select custom


Margins to edit margin sizes)

Page layout Tab..

Margins..

Here you can change size of margins or select custom


margins to edit margin sizes
Paper Size..

Here you can change the size of margin.

Orientation..

• Go to custom margins
• Here you can change apply to as this point forward or
whole document
Columns..

• Select column
• Select number of columns that you need or,
• Select more columns

(Here you can select any number of column)

• Select “This point forward” option to apply columns


To a selected area
• Select line between option to apply a line between
columns.
Column Break..

• Select breaks
• Select column

Exercise
Mailing Tab..

Mail Merge...

• Select Mailing Tab


• Select “Start mail Merge”
• Select “Step by step mail merge”
• Select “Letters”
• Select “Next”
• Select “Use the current document”

(If you have a document then select “Select from exiting document”)

• Select “Next”
• Select “Type a new list” (if you have a list Select “Exiting List”)
• Select “Create”
• Select “Customize columns” to edit columns
• Type list (Click “New Entry” button to add more)
• Select “OK”
Mailing Tab..

Mail Merge...

• Type a name for list


• Select “Save”
• Select “OK”

• Select “Insert merge fields” to add fields to letter


• Type your letter
• Select “Finish & Merge”
• Select “Edit individual documents”
• Select “All”
• Select “OK”
Review Tab..

Spelling And Grammar...

1. Spelling mistakes – Red underline


Ex: Appple

1. Grammar mistakes – Green underline


Ex: He are a doctor.

• Select spelling and grammar


• Then select “Change”, Add to dictionary or “Ignore”

❖ Thesaurus - Find similar words


❖ Set language- To change language
❖ Word count - To count no of words, pages and etc..

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