GUIDELINES ON WRITING INTERNSHIP REPORT

A) General
The purpose of the internship report is to reflect the experience and knowledge gained during the
internship period in a target-oriented way. The report should do so with a focus on the application
of the knowledge and skills already acquired during the university program. Students are required
to submit a minimum of 5-7 pages Internship report at the end of 4th (week 1-4), 8th (week 5-8)
and 12th (week 9-12) week of their internship (i.e. for report 1, 2 and 3). The fourth and final
Internship report (week 13-16) should have a minimum of 15-20 pages or a maximum of 25-
40 pages depending up on the nature of work and is to be submitted within one month upon
completion of the internship. The first report should include the company’s training schedule and
the description on training progress. The 2nd and 3rd reports contain the description of the works
done in week 5-8 and week 9-12, respectively. The fourth and final report carries more intellectual
contents to highlight the student’s experiences and benefits gained from the internship. i.e. In
addition to contents relating to week 9-12, the final report should also have one or more section(s)
to sum up their experiences for the entire internship period.
B) Grammar, Punctuation, Font type, Formats and other requirements
I. Practice your English grammar with clear grammar explanations and practice exercises to test
your understanding. All learners, whatever their level, have questions and doubts about
grammar as they're learning English and this guide helps to explain the verb tenses and
grammar rules in a clear and simple way.
Choose your level, from beginner to advanced, and start learning today by reading the
explanations and doing the exercises. By revising and practicing your grammar you will
increase your confidence in English and improve your language level.
Punctuation is the use of conventional characters (e.g., commas, semicolons) to improve
clarity. In general, punctuation aids comprehension by showing a reader which words are
grouped and where to pause. Punctuation in the English language helps the reader to
understand a sentence through visual means other than just the letters of the alphabet.
II. Format: The entire report should be written using “Times New Roman” and “12” font size with a
1.5 spacing between lines for body text paragraphs. But, Heading-1 Like Chapter-One “16”
Heading-2 like 1.2 Specific objectives must be “14” font size where as heading-3 must be “13”
font size heading-4 must be “12” font size. The typing should be the same font type throughout and
double-spaced between paragraphs. The top and bottom margins shall be kept 1.00inch and the left
and right margins shall be kept as 1.25inch.
III. Preliminary pages like declaration, acknowledgment, executive summary, Table of Content, List of
tables, list of figures, acronym etc.... shall be in Roman Page Numbers (I, II, III, IV etc....) .But, Cover
page do not need page number.
IV. Header and Footer shall be started from page-1 Chapter-1 onwards. You should never insert header
and footer in preliminary pages.
V. Bullets must be uniform throughout the document
VI. The minimum page requirement should not include cover page, content page, appendices and all
forms of attachments. (eg. Log sheet, clearance form, student feedback form etc.)
VII. Figures, plates and tables may be included when necessary to adequately describe certain details.
VIII. Appendices, if any, should be brief and contain details that are normally not described in the main
text of the report.
IX. Report Cover should be the very first page of your report.
 X. The report should not be written in point form.
XI. Do not write theoretical excerpts from textbooks or the internet. Describe what you did and
what experiences you gained throughout your training.
XII. Report must be fully typed except signatures.
XIII. Hand in a Spiral Bound Copy and retain a soft copy.

C) Report Writing
A well-organized and easily readable report is expected. The following points are provided as
general guidelines in writing a good report:
 Plan ahead on writing the report at the beginning of and during the internship period. This
step is to ensure that the information, when still fresh in the mind and at the time when
motivation is high, is being recorded.
 Straightforward functional style of writing is recommended. Describe all pertinent facts,
work experience, and observation without extraneous information.
 Clarity and readability may be improved by ensuring that

 coherent ideas are grouped in separate paragraphs

 sentences are grammatically correct
 punctuation marks are properly placed
 words are correctly spelt
 the report should be typed
 the report should not be written in point form
 The reports should be written under headings in the following manner:

 Cover Page
The Cover Page should display:
 University Name (with Logo)
 College and Department
 Company Name
 Title of the Report
 Period of internship
 Student Full Name ,ID No. and section
 Name of Supervisors (both the company and Academic)
Certification*
This is included to certify for acceptance the project/research in partial fulfillment of the
requirement of BSc/MSC/Phd. Your advisors should sign on this format.
 Declaration and copy right*

This is to declare that the paper you prepared is your own original work that has not been
presented and will not be presented by you to any other other organization for similar or any
other degree award without permission of your sponsorship. It can also be included copy right
protected It may not be reproduced by any means, in full or in part, except for short extract with
permission
 Acknowledgements (To acknowledge training provided by the management of the
company, the assistance received from other persons during training, etc.)
 Executive Summary
A one page summary of the company and a short account of the major activities carried out
during the internship period.

 Table of Contents
Contents of the report with chapters and page numbers, list of tables, and list of figures.

 List of Tables
Use Caption to enter list of tables
 List of Figures
Use caption to enter List of figures
 Acronyms and abbreviations*
If a lot of specialist abbreviations have been used, it may be worth making a special table of them and
putting it here. The table should be in alphabetical order of abbreviation.
Example:
EEPCO Ethiopia electric power corporation

 Main Body text (Description of Internship)

This is the main body of your report. It should express the following:

The organizational structure and principal activities of the company may be briefly described. Its
training schedule, assignments undertaken in chronological sequence and objectives may be
described. Technical and other implementation details may also be described like the working area
and mentoring situation.

Students are expected to display a broader interest and within the limits set by his status, to gain
information and form impressions on various aspects of corporate functions. Activities of
particular technical interest, whether or not within a student’s own major field should also be
described such as working environment, evaluation of tasks, implications for future study and
career planning, comparison expectations with actual experience, and projected outcomes (project
work, chances to start career, etc.).
In this section you should answer the following questions:
1. What skills and qualifications you think that you have gained from the Internship?
2. What kind of responsibilities you have undertaken during the Internship period?
3. How do you think the Internship will influence your future career plans?
4. How do you think the Internship activities that you carried out are correlated with your
classroom knowledge?
1. Introduction
1.1: Background of the project (Company details: overview of the company)
This section should answer the following questions:
 Give a brief history of the company,
 Provide an organization chart of the company, along with information on the number of
employees.
 Brief on the different divisions in the company.
 Who are regarded as the customers of your internship company/institution (consider the
end users, retailers, other manufacturers, employees, etc.)?
1.2 Objective of the project
The purpose the project should provide aSpecific and accurate synopsis of the overall purpose of
the project. It stressesthe reader why the design of the project performance. In other words, the
reader should beinformed of the importance of the project. Key points to keep in mind
whenpreparing an objective of the project. Try to incorporate a sentence that begins with“the
objective of this project is….” This will clarify your own mind as to objective and it will inform
the reader directly and explicitly.
1.3 Statement of the Problem/Issue
State the problem/issue in terms intelligible to someone who is generally sophisticated but who is
relatively uninformed in the area of the important of the project. A problem statement/issue should
be presented within a context, and that context should be provided and briefly explained, providing
if possible, quantitative information and/or other supporting information. Clearly and succinctly
identify and explain the problem/issue that guides the purpose of the design and
construction of the project.
2. Material and Methodology Used
2.1 Material Used
The purpose of this section is to describe in detail how you performed the internship. This includes
sample, data collection, and data analysing method used in the project. This section should not be
very lengthy. The writer has to give separate details of survey methodology if he/she has conducted
a survey in the project.
2.2 Software application (if any)
Specify the procedures you will use to analysis the data (for instance AutoCAD, ETABS,
ArchiCAD, Civil3D, Inroads, MS Project, Water CAD, Epanet, GIS, CAD, ANOVA, Regression,
Correlation, percentages analysis etc.).
3. Tasks accomplished and Overall internship experience
3.1 Main tasks accomplished
This section is very important. You have to analyses the data using the method you have outline
in material and Methodology section. Then the results should be discussed in line with your
statement of the problems/issues and clearly present your results if you are assigned in research
work, design office and laboratory testing etc…. But, if you are assigned in Construction project
you should write the main activities executed in your site such as Foundation work, Concrete work,
Masonry work, sanitary work, Bridge and culvert and finishing work etc. In general, you can
subdivide in to site works and office works as subtopics.
3.2 Design works
Mention those detailed design work of the project including drawing, numerical dimension and all
necessary information of your project design.
4. Assessment of the Internship//Impact of Internship)
In this section you should answer the following questions
 What skills and qualifications you think that you have gained from the internship?
 What kind of responsibilities you have undertaken during the internship period?
 How do you think the internship will influence your future career plans?
 How do you think the internship activities that you carried out are correlated with your
classroom knowledge?
5. Conclusions
This section includes concluding remarks on the work performance, observations and training
experience Conclusion must be based on the internship work of the project and link them to your
internship objectives/purpose of the project. It is better to have separate paragraph for each
conclusion.
6. Recommendations
Recommendations must follow logically from the conclusion and results. They should not
7. References
List all those books and journals, and if necessary web pages, to which you specifically refer in
your report. Materials from other authors and diagrams that you have not drawn should be
acknowledged explicitly when they are first used in your report. The references should follow a
well-established and consistent style.

You may need to support your work with available literature, for instance the company website,
pamphlets, publications, etc. The references shall be listed using appropriate format.

Use the following sequence of writing references

Author’s surname, INITIALS. (Year of publication) Title of book (in italics), Edition (if not the
first), Publisher, Place of publication.

Examples
1) K.SUBRAMANYA, (1998), Engineering Hydrology, Tata McGraw-Hill 2nd ED I. H. A, UNITED
KINGDOM, NOV 2000, HYDROPOWER and the worlds energy Future
2) Novak, Moffat, Nalluri & Narayanan (1996), Hydraulic structures, 4rth Edition
3) Arora, K.R. “Irrigation, Water Power and Water Resource Engineering”, St. Pub. Delhi 2001.

8. Appendices and Attachments

 Charts, graphs, pictures, computer codes, company statements, company forms, etc.
 Appendices should be labelled; Appendix 1, 2, 3, etc.
 Student Log Sheet, Report Clearance Form and Student Feedback Form (in the final report
only), etc should be attached

9. GLOSSARY/NOMENCLATURE
The Glossary is only needed when you have used specialized terms, mathematical symbols or
professional jargon in an extensive way. If you have used specialized terms only occasionally, it
is acceptable to define it within your text. This same rule applies for the Nomenclature. It is only
required if a large number of symbols are used throughout the report.
Appendices
Appendix 1. Internship Details Form
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
INTERNSHIP DETAILS FORM
(To be completed by the company)
This form is to be submitted before commencing Internship.

STUDENT DETAILS

Intern’s Name _______________________________ ________ ID No. __________________________________

School __________________________________ Department ______________________________________

Mobile Number ____________________________________________________________________________

Start Date (DD/MM/YYYY) ______________________ End Date (DD/MM/YYYY) ______________________

Working Days of the Week and Working Hours per Day ____________________________________________

COMPANY DETAILS

Organization Name _________________________________________________________________________

Mailing Address ____________________________________________________________________________

Physical Address ___________________________________________________________________________

Immediate Supervisor Name & Designation ______________________________________________________

Immediate Supervisor’s Email and Telephone number(s) ____________________________________________

The objective of the Internship is to supplement the intern’s general theoretical knowledge that has been gained
through academic course work with a practical work experience. The internship objective will be achieved by the
intern performing the following duties. (Please list 4 or 5 key activities in which you will involve the intern)

1.

2.

3.

4.

5.

List Specific Skills that the Intern will develop over the duration of the Internship.
 Opportunities for training and professional development including participation in industry events.

_____________________________________________ ________________________________
Intern’s Signature Date

________________________________________ ________________________________
Organization Stamp and Immediate Supervisor’s Signature Date

 This intern will have an experience of a paraprofessional nature. Clerical tasks will not be the primary function
of the assignment.
 I understand that I will be asked to evaluate this intern’s performance and that my comments will be considered
in assigning the intern’s final grade. Upon completion of the internship the student will submit a paper to the
university summarizing his or her duties during the internship and how the knowledge they gained can be applied
to their future career.

To be completed by AASTU:

___________________________________________ ________________________________
AASTU, Academic Supervisor Date

___________________________________________ ________________________________
AASTU, School Associate Dean Date

This form is to be returned to the student together with the Training Schedule. Thank you.
Appendix 2. Training Schedule for Internship
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
TRAINING SCHEDULE FORM*
(To be completed by the company)

Name of Company: _______________________

Name of Student: ________________________ Department: _______________________

Week
Description of Training Section/Unit/Division Head 1 2 3 4

Name of Company Supervisor: ______________________

Designation: _____________________________

Contact Number: _________________________

Signature: __________________________

Date: __________________________

To be completed by AASTU, Academic Supervisor:

Training schedule: Good/satisfactory/Not satisfactory

Name of Supervisor: ___________________________________________________

Signature: ____________________________________________________

Date: __________________________

*Please note that similar form shall also be produced for weeks 5-8, 9-12, and 13-16
Appendix 3. Student Log Sheet
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
STUDENT LOG SHEET
Please fill in the form diligently and ensure that it is attached at the back of your Industrial Attachment (IA) Reports

Name of Company: ______________________________________

Have you been given brief on the company safety guidelines? Yes / No

(This question will be raised only on report 1. Please delete in report 2, 3 and 4)

Week Day Date Work Performed Supervisor’s Signature and

Comment
1 1
2
3
4
5
6
2 1
2
3
4
5
6
3 1
2
3
4
5
6
4 1
2
3
4
5
6
Appendix 4. Student Feedback Form
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
STUDENT FEEDBACK FORM

Please fill in the form diligently at the end of your internship and ensure that it is attached at the back of your
Internship Report 4.

1. General Information:
Student Name: _________________________ ID No. ____________________________

Department: ___________________________

Period of Internship: ____________________________________

2. Feedback on Company:
Company Name: ___________________________________________________________

Department /Unit student was attached to: ___________________________

Describe briefly nature of work Performed: ______________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Was nature of work assigned challenging? Yes/No

If No, please elaborate: __________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Comment briefly on level of supervision provided: ___________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Would you recommend that we continue to assign students to this company in the future?

Yes/No

Suggest ways in which you think the Internship Program offered by the company could be
improved:
 ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Overall, how do you rate the company in providing you with this training? Excellent / Good
/ Satisfactory / Poor

If poor, please elaborate: ________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Allowance paid (if any) (birr): ______________________________

3. General Feedback (optional):

Suggest ways in which you think the Internship Program, as a whole can be improved:
_____________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Signature of Student: ________________________ Date: _________________________

Appendix 5. Student Self Evaluation
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
Student Self Evaluation – Final

Student ________________________________________________Company
__________________________________________________

ID No. _____________________________________________ Supervisor _________________________________________________

Semester ______________________ Department ________________________________________Advisor

_______________________
Instructions: Please rank your performance according to the following scale, indicating the
ranking in the box to the right of each category. Please use the comments section at the
bottom for clarification or expansion of any ranking.
RATING DENTIFICATION
5 ‐ Outstanding ‐ Performance is exceptional in all areas and is 3 ‐ Good ‐ Competent levels of performance that
clearly superior to others. consistently meet job standards.
4 ‐ Very Good ‐ Results clearly exceed most position requirements. 2 ‐ Improvement Needed ‐ Performance is deficient
Performance is of high quality and is achieved on a consistent in certain areas and improvement is needed.
basis 1 ‐ Unsatisfactory ‐ Results are generally
unacceptable and require immediate
improvement
This rating sheet is used to evaluate your performance and to help you improve future
performance.
Demonstrates the ability to speak, listen, read, and write in
Communication:
performing job tasks:
Identifies problems, understands their context, and develops
Problem Solving:
workable solutions:
Demonstrates the ability to learn and make decisions necessary to
Decision‐Making:
complete job tasks successfully:
Organization / Time Completes assigned tasks from start to finish by gathering,
Management: organizing, and evaluating
information as necessary, and using good time management skills:
Meets workplace standards on confidentiality, flexibility,
Professionalism:
appearance, and making good impression:
Works professionally and respectfully with a
Interactions with
diversity of co‐workers, supervisors, and co‐
Others:
workers, resolving conflicts in a constructive
manner:
Performance of tasks is of high quality‐‐generally error free or with
Quality of Work:
few errors:
All Aspects of Understands the dynamics of the organization, including health and
Organization/Industry: safety issues, and the role of the business within the community:
Attendance / Maintains consistently excellent record of attendance and
Punctuality: punctuality, rarely being absent or late and always with notification:
Shows enthusiasm and a positive attitude for the job and in
Attitude:
successfully completing all assigned tasks:

Have you discussed this evaluation with your site supervisor? Yes ____ No ____
Comments:
____________________________________________________________________________
__

____________________________________________________________________________
____________________________________________________________________________
__

Student Name and Signature ____________________________ Date

________________
 Appendix 6. Academic Supervisor Feedback Form
STUDENT DETAILS

Student Name: _______________________ ID No. ________________ Section :_______________

Department: _________________________ Starting Date: _________ Supervision Phase :________
Working Days of the Week and Working Hours per Day __________________________________

COMPANY AND STUDENT ACTIVITIES DETAILS

Company Name :_____________________________________________________________

Specific Site Name /station office :_______________________________________________
Immediate Supervisor Name & Designation :______________________________________
Nature of work Performed : ____________________________________________________
______________________________________________________________________________
Type of work plan accomplished: _______________________________________________
Type of software’s exercised: ______________________________________________
Comment briefly on level of supervision provided: ________________________________
______________________________________________________________________________
Have you observed that the theoretical knowledge you gained before supplement your
practical knowledge? __________________________________________________________
______________________________________________________________________________
Have you assigned any job activities like budget control, resource allocation and
construction supervision with full responsibility? Yes/No. Why?____________________
______________________________________________________________________________
Did the student change from other company? Yes/No. When and Why?______________
______________________________________________________________________________
Would you recommend that we shall continue to assign students to this company in the
future? Yes/No Reasons: ______________________________________________________
Suggest ways in which you think the Internship Program, as a whole can be improved:
______________________________________________________________________________
______________________________________________________________________________
Have you started to prepare the internship report in a standardized format? List main
parts you reach?
______________________________________________________________________________
______________________________________________________________________________
Encountered problems:
__________________________________________________________________________
______________________________________________________________________________

Student Name: _____________________ Signature: _____________ Date: _____________

Ac/Supervisor Name :_______________ Signature :______________ Date: ____________

Company Supervisor Name :______________ Signature :______________ Date: _______
Appendix 7. Company Feedback Form
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
COMPANY FEEDBACK FORM

Name of Company: ___________________________________

Name of Student: _____________________________________

Course Title and Code: _____________________________________

1. Interest in Work

What is your assessment on his/her Interest in Work?

Excellent / Good/Satisfactory / Poor

If poor, please elaborate: _________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

2. Work Performance

Did the student complete the work assigned to him/her? Yes / No

If no, please elaborate: ___________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

What is your assessment on his/her overall Work Performance?

Excellent / Good / Satisfactory / Poor

1. Conduct
Did the student obey all the company rules and regulations? Yes / No

If no, please elaborate: ___________________________________________________________

______________________________________________________________________________
 ______________________________________________________________________________

Any General Comments: _________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

_________________________________________________________________________________

Suggestions for improvements to Industrial Attachment Program (IAP): __________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Name: ________________________________________

Designation: ___________________________________

Signature: _____________________________________

Date:_________________________________________

We would appreciate if you send us the filled form through the student sealed and stamped. Please keep a copy of the form
with you. Thank you!
Appendix 8. Host Site Evaluation

ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY

Host Site Evaluation of Internship Program

Company Name Date

Contact Name Contact Phone Number

Fax Number E-mail Address

How would you rate your experience with the Internship Process? (This might include department
staff, placement, site visits, paperwork, etc.)
Excellent Very Good Average Needs Development
What worked well?

How could we improve the process?

Will an Internship position be available at your organization for next semester? Yes* No
*If yes, please fill out remainder of this form:

Position Title: Number of openings: Schedule:

Wage/salary:
Employment start date: Employment end date:
Contact:
Job Description:

Job Qualifications:

Applicant Instruction
Appendix 9. Agency Supervisor Evaluation

ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY

COLLEGE OF ARCHITECTURE AND CIVIL ENGINEERING
Agency Supervisor Evaluation of Student Progress - Final
Student ________________________________________________ Company
_______________________________________

ID No. _________________________________________________ Supervisor

______________________________________

Semester ______________________ Department : ___________________________________Advisor

_________________________
Instructions: Please rank the student's performance according to the following scale, indicating the ranking in
the box to the right of each category. Please use the comments section at the bottom for clarification or
expansion of any ranking.

RATING IDENTIFICATION
5 ‐ Outstanding ‐ Performance is exceptional in all areas 3 ‐ Good ‐ Competent levels of performance that
and is clearly superior to others. consistently meet job standards.
4 ‐ Very Good ‐ Results clearly exceed most position 2 ‐ Improvement Needed ‐ Performance is
requirements. Performance is of high quality and is achieved on deficient in certain areas and improvement is
a consistent basis needed.
1 ‐ Unsatisfactory ‐ Results are generally
unacceptable and require immediate
improvement
This rating sheet is used to evaluate a student's performance and to help students improve future performance.
Demonstrates the ability to speak, listen, read, and write in
Communication:
performing job tasks:
Identifies problems, understands their context, and develops
Problem Solving:
workable solutions:
Demonstrates the ability to learn and make decisions necessary to
Decision‐Making:
complete job tasks successfully:
Organization / Time Completes assigned tasks from start to finish by gathering,
Management: organizing, and evaluating information as necessary, and using
good time management skills:
Meets workplace standards on confidentiality, flexibility,
Professionalism:
appearance, and making good impression:
Works professionally and respectfully with a
Interactions with
diversity of co‐workers, supervisors, and co‐
Others:
workers, resolving conflicts in a constructive
manner:
Performance of tasks is of high quality‐‐generally error free or with
Quality of Work:
few errors:
Understands the dynamics of the organization, including health
All Aspects of
and safety issues, and the role of the business within the
Organization/Industry:
community:
 Maintains consistently excellent record of attendance and
Attendance / Punctuality: punctuality, rarely being absent or late and always with
notification:
Shows enthusiasm and a positive attitude for the job and in
Attitude:
successfully completing all assigned tasks:

Site Supervisor: Have you discussed this evaluation with the student? Yes ____ No ____
Comments:
____________________________________________________________________________
_________________

____________________________________________________________________________
__________________

Signature ______________________________________ Date

______________________
Appendix 10. Report Clearance Form
ADDIS ABABA SCIENCE AND TECHNOLOGY UNIVERSITY
INTERNSHIP PROGRAM
REPORT CLEARANCE FORM
(TO BE FILLED BY THE COMPANY)
This form must be given to the company for clearance at the end of your internship. Please ensure that this form is
attached at the back of your Industrial Attachment (IA) report 4.

Student’s Particulars:

Name of Student: ___________

Department: ______________________________________________

ID No: ____

Company Details:

Name of Company: _________________________________________

Contact Person: ____________________________________________

Contact No.(s): ____________________________________________

Report Clearance by Company:

Signature: ____________________ Date: ______________

Company Stamp:

Note: If the company wishes to have a copy of the report, the arrangement is left between the company and the
intern.