8 2nd EPA CY 2024 Computer Maintenance Services
8 2nd EPA CY 2024 Computer Maintenance Services
8 2nd EPA CY 2024 Computer Maintenance Services
(Kagawaran ng Enerhiya)
Procurement Management Division
3F DOE Main Bldg., Energy Center, Rizal Drive Bonifacio
Global City, Taguig City, Philippines 1632
Telephone No.: (02) 3479-2900 local 383
Facsimile: (02) 8541-4105
Email address:
BIDDING DOCUMENTS
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Section I. Invitation to Bid
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EARLY PROCUREMENT ACTIVITIES FOR THE CY2024 COMPUTER MAINTENANCE SERVICES
2. The DOE now invites bids for CY2024 Computer Maintenance Services.
Delivery of the Goods and Services is Five (5) Days upon receipt of Notice to
Proceed. Bidders should have completed, within two (2) years from the date of
submission and receipt of bids, a contract similar to the Project. The description
of an eligible bidder is contained in the Bidding Documents, particularly, in Section
II. Instructions to Bidders.
Bidding is open to all interested bidders, whether local or foreign, subject to the
conditions for eligibility provided in the 2016 revised IRR of RA No. 9184.
The DOE is implementing its digital Order of Payment System. Bidders are
advised to:
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a. Company Name
b. Title of Item to Bid
c. Contact Person
d. Contact Number
e. At least two (2) official email addresses
2. The supplier should respond “Yes” to the email that will be sent by DOE
regarding the payment.
4. The Supplier should present the approved Order of Payment to the DOE
Treasury during payment and provide copy to Procurement Management
Division or upon submission of Bid.
5. In case of Bank Payment the Supplier shall ensure that the amount paid is
as reflected in the Order of Payment and sent a copy of the Bank Deposit
Slip together with the approved Order of Payment to the email address
above or upon submission of Bid
The DOE also accepts payment for the bid documents through bank payment
(Landbank of the Philippines):
For pre-bid conference purposes, the bid documents may be downloaded free of
charge from the website of the Philippine Government Electronic Procurement
System (PhilGEPS) and the website of the Procuring Entity. The bidder shall pay
the Bidding Documents not later than the submission of their bids.
Bidders are encouraged to download a copy of the Bid Documents for pre-bid
conference purposes instead of physically securing a hard copy at the DOE-BAC
Secretariat office.
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The Department of Energy will hold a Pre-Bid Conference on 19 December 2023
which will start at 09:00 AM at the DOE – Audio Visual Room DOE BAC Main
Office.
If the Bidder has constraints, they have the options to attend the Prebid thru Video
conferencing using MS Teams, prospective bidders are advised to download MS
Teams app prior to the date of the Pre-bid Conference. The bidders are required
to submit the following information through [email protected] or
[email protected] on or before 18 December 2023:
7. Bids must be duly received by the BAC through manual submission at the office
address indicated below on or before 9:00 AM of 04 January 2024 or submission
could be made through courier service provided it will be stamped-received by the
DOE Records Management Division or the BAC Secretariat on or 9:00 AM of 04
January 2024. Online submission is not yet available. Late bids shall not be
accepted.
8. All Bids must be accompanied by a bid security in any of the acceptable forms
and in the amount stated in ITB Clause 14.
Department of Energy
DOE Main Building, Energy Center,
Rizal Drive, Bonifacio Global City
Taguig City, Philippines 1632
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If the Bidder has constraints, they have the options to attend the Opening of Bids
thru Video conferencing using MS Teams, prospective bidders are advised to
download MS Teams app prior to the date of the Opening of Bids. The bidders are
required to submit the following information through [email protected]
or [email protected] on or before 03 January 2024.
7. To minimize errors in the preparation of bids, bidders are strongly enjoined to send
the person or representative actually preparing their bids to attend/participate in
the Pre-bid Conference. The bidders’ representative shall carefully consider all the
discussions during the Pre-bid Conference and be guided by them in the
preparation of bids.
8. The Department of Energy reserves the right to reject any and all bids, declare
a failure of bidding, or not award the contract at any time prior to contract award
in accordance with Sections 35.6 and 41 of the 2016 revised IRR of RA No. 9184,
without thereby incurring any liability to the affected bidder or bidders.
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Section II. Instructions to Bidders
1. Scope of Bid
The Procuring Entity, Department of Energy wishes to receive Bids for the
CY2024 Computer Maintenance Service under Purchase Request No. 02-
0101-2024-EP-0018.
2. Funding Information
2.1. The GOP through the source of funding from GAA for FY2024, in the
amount of Php3,000,000.00.
3. Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No.
9184 and its 2016 revised IRR, including its Generic Procurement Manuals and
associated policies, rules, and regulations as the primary source thereof, while
the herein clauses shall serve as the secondary source thereof.
Any amendments made to the IRR and other GPPB issuances shall be
applicable only to the ongoing posting, advertisement, or IB by the BAC
through the issuance of a supplemental or bid bulletin.
The Bidder, by the act of submitting its Bid, shall be deemed to have verified and
accepted the general requirements of this Project, including other factors that
may affect the cost, duration and execution or implementation of the contract,
project, or work and examine all instructions, forms, terms, and project
requirements in the Bidding Documents.
The Procuring Entity, as well as the Bidders and Suppliers, shall observe the
highest standard of ethics during the procurement and execution of the
contract. They or through an agent shall not engage in corrupt, fraudulent,
collusive, coercive, and obstructive practices defined under Annex “I” of the
2016 revised IRR of RA No. 9184 or other integrity violations in competing for
the Project.
5. Eligible Bidders
5.2. Foreign ownership limited to those allowed under the rules may
participate in this Project.
5.3. Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No.9184, the
Bidder shall have an SLCC that is at least one (1) contract similar to the
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Project the value of which, adjusted to current prices using the PSA’s CPI,
must be at least equivalent to at least fifty percent (50%) of the ABC.
5.4. The Bidders shall comply with the eligibility criteria under Section 23.4.1 of
the 2016 IRR of RA No. 9184.
6. Origin of Goods
7. Subcontracts
8. Pre-Bid Conference
The Procuring Entity will hold a pre-bid conference for this Project on the
specified date and time and either at its physical address and/or through
videoconferencing as indicated in paragraph 6 of the IB.
10.1. The first envelope shall contain the eligibility and technical documents of
the Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).
10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been
completed within two (2) years prior to the deadline for the submission
and receipt of bids.
10.3. If the eligibility requirements or statements, the bids, and all other
documents for submission to the BAC are in foreign language other than
English, it must be accompanied by a translation in English, which shall
be authenticated by the appropriate Philippine foreign service
establishment, post, or the equivalent office having jurisdiction over the
foreign bidder’s affairs in the Philippines. Similar to the required
authentication above, for Contracting Parties to the Apostille Convention,
only the translated documents shall be authenticated through an
apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May 2019.
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The English translation shall govern, for purposes of interpretation of the
bid.
11.1. The second bid envelope shall contain the financial documents for the
Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).
11.3. Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not
be accepted.
12.1. Prices indicated on the Price Schedule is inclusive of all Value added tax
and all other applicable taxes and charges and shall be entered
separately in the following manner:
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13. Bid and Payment Currencies
13.1. For Goods that the Bidder will supply from outside the Philippines, the bid
prices may be quoted in the local currency or tradeable currency accepted
by the BSP at the discretion of the Bidder. However, for purposes of bid
evaluation, Bids denominated in foreign currencies, shall be converted to
Philippine currency based on the exchange rate as published in the BSP
reference rate bulletin on the day of the bid opening.
13.2. Payment of the contract price shall be made in: Philippine Pesos
14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid
Security in the amount indicated in the BDS, which shall be not less than
the percentage of the ABC in accordance with the schedule in the BDS.
14.2. The Bid and bid security shall be valid until 06 May 2024. Any Bid not
accompanied by an acceptable bid security shall be rejected by the
Procuring Entity as non-responsive.
Each Bidder shall submit one copy of the first and second components of its
Bid.
The Procuring Entity may request additional hard copies and/or electronic
copies of the Bid. However, failure of the Bidders to comply with the said
request shall not be a ground for disqualification.
If the Procuring Entity allows the submission of bids through online submission
or any other electronic means, the Bidder shall submit an electronic copy of its
Bid, which must be digitally signed. An electronic copy that cannot be opened
or is corrupted shall be considered non-responsive and, thus, automatically
disqualified.
16.1. The Bidders shall submit on the specified date and time and either at its
physical address or through online submission as indicated in paragraph 7
of the IB.
17.1. The BAC shall open the Bids in public at the time, on the date, and at the
place specified in paragraph 9 of the IB. The Bidders’ representatives who
are present shall sign a register evidencing their attendance. In case
videoconferencing, webcasting or other similar technologies will be used,
attendance of participants shall likewise be recorded by the BAC
Secretariat.
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In case the Bids cannot be opened as scheduled due to justifiable
reasons, the rescheduling requirements under Section 29 of the 2016
revised IRR of RA No. 9184 shall prevail.
18.1. The Procuring Entity will grant a margin of preference for the purpose of
comparison of Bids in accordance with Section 43.1.2 of the 2016 revised
IRR of RA No. 9184.
19.1. The Procuring BAC shall immediately conduct a detailed evaluation of all
Bids rated “passed,” using non-discretionary pass/fail criteria. The BAC
shall consider the conditions in the evaluation of Bids under Section 32.2
of the 2016 revised IRR of RA No. 9184.
19.2. If the Project allows partial bids, bidders may submit a proposal on any of
the lots or items, and evaluation will be undertaken on a per lot or item
basis, as the case maybe. In this case, the Bid Security as required by
ITB Clause 14 shall be submitted for each lot or item separately.
19.3. The descriptions of the lots or items shall be indicated in Section VII
(Technical Specifications), although the ABCs of these lots or items are
indicated in the BDS for purposes of the NFCC computation pursuant to
Section 23.4.2.6 of the 2016 revised IRR of RA No. 9184. The NFCC
must be sufficient for the total of the ABCs for all the lots or items
participated in by the prospective Bidder.
19.4. The Project shall be awarded as One (1) Project having several items that
shall be awarded as one contract.
19.5. Except for bidders submitting a committed Line of Credit from a Universal
or Commercial Bank in lieu of its NFCC computation, all Bids must include
the NFCC computation pursuant to Section 23.4.1.4 of the 2016 revised
IRR of RA No. 9184, which must be sufficient for the total of the ABCs for
all the lots or items participated in by the prospective Bidder. For bidders
submitting the committed Line of Credit, it must be at least equal to ten
percent (10%) of the ABCs for all the lots or items participated in by the
prospective Bidder.
20. Post-Qualification
20.2. Within a non-extendible period of five (5) calendar days from receipt by
the Bidder of the notice from the BAC that it submitted the Lowest
Calculated Bid, the Bidder shall submit its latest income and business
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tax returns filed and paid through the BIR Electronic Filing and Payment
System (eFPS) and other appropriate licenses and permits required by
law and stated in the BDS.
21.1. The documents required in Section 37.2 of the 2016 revised IRR of RA
No. 9184 shall form part of the Contract. Additional Contract documents
are indicated in the BDS.
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Section III. Bid Data Sheet
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Bid Data Sheet
ITB
Clause
5.3 For this purpose, contracts similar to the Project shall be:
b. Completed within Two (2) years prior to the deadline for the
submission and receipt of bids
7.1 Subcontracting is not allowed
10.1 Brochures of products being offered is part of the submission for post
qualification
12 The price of the Goods shall be quoted DDP – Department of Energy,
Davao City, or the applicable International Commercial Terms
(INCOTERMS) for this Project.
14.1 The bid security shall be in the form of a Bid Securing Declaration, or
any of the following forms and amounts:
15. Each Bidder shall submit one (1) original and four (4) copies of the
first and second components of its bid.
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Section IV. General Conditions of Contract
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1. Scope of Contract
This Contract shall include all such items, although not specifically mentioned,
that can be reasonably inferred as being required for its completion as if such
items were expressly mentioned herein. All the provisions of RA No. 9184 and
its 2016 revised IRR, including the Generic Procurement Manual, and
associated issuances, constitute the primary source for the terms and
conditions of the Contract, and thus, applicable in contract implementation.
Herein clauses shall serve as the secondary source for the terms and
conditions of the Contract.
This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of
RA No. 9184 allowing the GPPB to amend the IRR, which shall be applied to
all procurement activities, the advertisement, posting, or invitation of which
were issued after the effectivity of the said amendment.
2.1. Advance payment of the contract amount is provided under Annex “D”
of the revised 2016 IRR of RA No. 9184.
3. Performance Security
Within ten (10) calendar days from receipt of the Notice of Award by the
Bidder from the Procuring Entity but in no case later than prior to the signing
of the Contract by both parties, the successful Bidder shall furnish the
performance security in any of the forms prescribed in Section 39 of the 2016
revised IRR of RA No. 9184
The Procuring Entity or its representative shall have the right to inspect and/or
to test the Goods to confirm their conformity to the Project specifications at no
extra cost to the Procuring Entity in accordance with the Generic Procurement
Manual. In addition to tests in the SCC, Section IV (Technical
Specifications) shall specify what inspections and/or tests the Procuring
Entity requires, and where they are to be conducted. The Procuring Entity
shall notify the Supplier in writing, in a timely manner, of the identity of any
representatives retained for these purposes.
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All reasonable facilities and assistance for the inspection and testing of
Goods, including access to drawings and production data, shall be provided
by the Supplier to the authorized inspectors at no charge to the Procuring
Entity.
5. Warranty
5.2 The Procuring Entity shall promptly notify the Supplier in writing of any
claims arising under this warranty. Upon receipt of such notice, the
Supplier shall, repair or replace the defective Goods or parts thereof
without cost to the Procuring Entity, pursuant to the Generic Procurement
Manual.
The Supplier’s liability under this Contract shall be as provided by the laws of
the Republic of the Philippines.
If the Supplier is a joint venture, all partners to the joint venture shall be jointly
and severally liable to the Procuring Entity.
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Section V. Special Conditions of Contract
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Special Conditions of Contract
GCC
Clause
1 Delivery and Documents –
For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP”
and other trade terms used to describe the obligations of the parties shall
have the meanings assigned to them by the current edition of
INCOTERMS published by the International Chamber of Commerce,
Paris. The Delivery terms of this Contract shall be as follows:
For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP”
and other trade terms used to describe the obligations of the parties shall
have the meanings assigned to them by the current edition of
INCOTERMS published by the International Chamber of Commerce,
Paris. The Delivery terms of this Contract shall be as follows:
The delivery terms applicable to this Contract are delivered at DOE Main
Office. Risk and title will pass from the Supplier to the Procuring Entity
upon receipt and final acceptance of the Goods at their final destination.”
Packaging
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into consideration, where appropriate, the remoteness of the Goods’ final
destination and the absence of heavy handling facilities at all points in
transit.
Transportation
Where the Supplier is required under Contract to deliver the Goods CIF,
CIP, or DDP, transport of the Goods to the port of destination or such
other named place of destination in the Philippines, as shall be specified
in this Contract, shall be arranged and paid for by the Supplier, and the
cost thereof shall be included in the Contract Price.
Where the Supplier is required under this Contract to transport the Goods
to a specified place of destination within the Philippines, defined as the
Project Site, transport to such place of destination in the Philippines,
including insurance and storage, as shall be specified in this Contract,
shall be arranged by the Supplier, and related costs shall be included in
the contract price.
Where the Supplier is required under Contract to deliver the Goods CIF,
CIP or DDP, Goods are to be transported on carriers of Philippine
registry. In the event that no carrier of Philippine registry is available,
Goods may be shipped by a carrier which is not of Philippine registry
provided that the Supplier obtains and presents to the Procuring Entity
certification to this effect from the nearest Philippine consulate to the port
of dispatch. In the event that carriers of Philippine registry are available,
but their schedule delays the Supplier in its performance of this Contract
the period from when the Goods were first ready for shipment and the
actual date of shipment the period of delay will be considered force
majeure.
The Procuring Entity accepts no liability for the damage of Goods during
transit other than those prescribed by INCOTERMS for DDP deliveries.
In the case of Goods supplied from within the Philippines or supplied by
domestic Suppliers, risk and title will not be deemed to have passed to
the Procuring Entity until their receipt and final acceptance at the final
destination.
The Supplier shall indemnify the Procuring Entity against all third-party
claims of infringement of patent, trademark, or industrial design rights
arising from use of the Goods or any part thereof.
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2.2 The terms of payment shall be as follows:
Payment shall be made as per schedule under the TOR and will be
processed and paid upon completion of all deliverables and issuance of
end-user's acceptance certificate and submission of complete
documents. Payment is through check payment and is subject to usual
government budgeting auditing, and accounting procedures.
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Section VI. Schedule of Requirements
The delivery schedule expressed as weeks/months stipulates hereafter a delivery
date which is the date of delivery to the project site.
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Section VII. Technical Specifications/
Terms of Reference
Terms of Reference/Specifications
CY2024 COMPUTER MAINTENANCE SERVICES Bidder’s
ABC: 3,000,000.00 Compliance
I. General Objective
1. DOE Main Office: Energy Center, Rizal Drive corner 34th Street,
Bonifacio Global City, Taguig City, Metro Manila;
2. DOE Luzon Field Office (LFO): Government Center, Nueva
Vizcaya- Pangasinan Road, Brgy. Carmay East (Purok 06),
Rosales 2441, Pangasinan;
3. DOE Visayas Field Office (VFO): 3rd Floor Escario Building, 731
Escario Street, Capitol Site, Cebu; and
4. DOE Mindanao Field Office (MFO): 3rd Floor, Tolentino 2020
Building, A. Candelaria Street, Ecoland Drive, Matina, Davao
City.
PM services include:
B. Remedial Services
D. Other Services
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when needed.
5. Provision of assistance to the Information Services Division (ISD) in
conducting regular computer system visits/inspections to various
DOE units and educating end-users on proper computer system
maintenance and usage.
6. Conduct external cleaning of computers and peripherals as needed
and/or warranted.
7. Check the computer workplace environment (e.g., humidity, voltage
outputs, wire lay-outing, etc.).
8. Provision of assistance to the ISD in the conduct of the DOE ICT
resources inventory update.
E. Service/Replacement Units
3. Replacement Parts
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a. 40 units of Random Access Memory (RAM)
b. 20 units of Storage Drive (HDD/SSD)
c. 22 units of Keyboard and Mouse
d. 20 units of Power Supply
e. 20 units of CMOS Battery
G. Other Resources
H. Reports
The Contractor shall keep the contents of its reports strictly confidential
and may not share or otherwise disclose the same to any third party
without the DOE's prior written consent.
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III. Contract Duration
The duration of the Computer Maintenance Services shall be from the start
of the Contract until 31 December 2024, unless otherwise terminated by
the DOE. The contract may be extended subject to the same terms and
conditions stipulated in the approved Contract, provided, that the
Contractor has rendered satisfactory performance, as certified by the DOE,
provided further, that said extension is based on the provisions of the
Government Procurement Reform Act (Republic Act No. 9184), and its
implementing rules and regulations.
The Contract shall commence upon receipt by the Contractor of the Notice
to Proceed. The Contractor shall commence the delivery of its services
within 5 days after the commencement of the Contract.
V. Inception/Kickoff Meeting
The payment of the Total Contract Price (TCP) shall be divided equally
among the number of months of the contract duration. The Contractor
shall bill the DOE for services rendered on a monthly basis.
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No. OFF./BU./SERV./DIV. DESKTOP COMPUTERS PROPERTY NUMBER /
SERIAL NUMBER
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19 Office of the ACER AMD A8-7600 Radeon R7, DTVMASP00263102FAF3000
Undersecretary 10 Compute Cores 4C+6G
30
38 IAO Compatible PC I3 - 4130 CPU @ CI341302014-04030056
3.40GHz
31
57 IPO HP i7-2600 CPU @ 3.40GHz SGH233QJGZ
32
76 IPO Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402BF33000
8100 CPU @ 3.60GHz
85 HRMD HP CNX024089F
89 HRMD VS80579436
33
95 HRMD Compatible PC I3 2100 CPU @ CI321002100-11260097
3.10GHz
34
114 GAD HP PAVILION P6255D Core2 Quad CNX9430H45
CPU Q8400 @ 2.66GHz
35
133 SPMD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP07492610A143000
8100 CPU @ 3.60GHz
36
152 RMD (Receiving) ACER AMD - A8-7600 Radeon R7, DTVMASP00263102D443000
10 Compute Cores 4C+6G
37
172 FS ACER AMD - A8-7600 Radeon R7, DTVMASP00263102FC03000
10 Compute Cores 4C+6G
38
191 BD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402BD3000
8100 CPU @ 3.60GHz
39
210 AD Compatible PC I5 i5-2400 CPU @ CI524002011-11260108
3.10GHz
40
231 AD Compatible PC I3 CI341302014-04030062
41
251 CERCD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402BF13000
8100 CPU @ 3.60GHz
42
270 CERCD Compatible PC i3-2100 CPU @ Ci321002012-03010019
3.10GHz
43
289 RERCD Compatible PC i3-2100 CPU @ Ci321002011-11260098
3.10GHz
44
308 PCD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP07492610A083000
8100 CPU @ 3.60GHz
45
328 GLSD ACER AMD - A8-7600 Radeon R7, DTVMASP002631030713000
10 Compute Cores 4C+6G
46
348 RELSD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402C053000
8100 CPU @ 3.60GHz
47
367 RMMSCD Compatible PC i3 i3-2100 CPU @ unreadable
3.10GHz
48
386 OISMD Compatible PC I3 i3-2100 CPU @ CI3321002011-11260063
3.10GHz
49
405 OICMD Compatible PC I3 i3-2100 CPU @ CI321002011-11260092
3.10GHz
50
424 NGMD HP Intel core i7 - 6700k 4.00Ghz 4CE5360254
51
443 PRDD ACER AMD - A8-7600 Radeon R7, DTVMASP00263102D363000
10 Compute Cores 4C+6G
52
462 CNMD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP07492610A783000
8100 CPU @ 3.60GHz
53
481 NREBTSMD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP074926109F93000
8100 CPU @ 3.60GHz
54
502 GEMD ACER AMD A8-7600 Radeon R7, DTVMASP00263102FAC3000
10 Compute Cores 4C+6G
55
522 BEMD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP074926109D33000
8100 CPU @ 3.60GHz
56
542 HOEMD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402B8C3000
8100 CPU @ 3.60GHz
57
562 NREBTSMD Acer AIO - Intel(R) Core(TM) i3- to be inpected
8100 CPU @ 3.60GHz
58
583 EPIMB-OD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP07492610A053000
8100 CPU @ 3.60GHz
59
601 PPDD LENOVO S500 CPU G1840 @ PC07YRW9
2.80GHz
60
620 PMDD LENOVO S500 CPU G1840 @ PC07YSYD
2.80GHz
61
639 REAMD HP AIO - i5-8400T CPU @ 8CC83313VD
1.70GHz
62
659 REAMD ACER AMD - A8-7600 Radeon R7, DTVMASP002631030063000
10 Compute Cores 4C+6G
63
679 EPSMD ACER AMD - A8-7600 Radeon R7, DTVMASP002631030853000
10 Compute Cores 4C+6G
64
698 EPMPD ACER AMD - A8-7600 Radeon R7, DTVMASP002631030B03000
10 Compute Cores 4C+6G
65
718 PD ACER AMD - A8-7600 Radeon R7, DTVMASP002631031BA3000
10 Compute Cores 4C+6G
66
737 PFRD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP07492610A3E3000
8100 CPU @ 3.60GHz
67
756 ECCD LENOVO S500 CPU G1840 @ PC07YV31
2.80GHz
68
775 GRFTLD Compatible PC I3 i3-4130 CPU @ CI341302014-04030018
3.40GHz
69
794 LATD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP074926109ED3000
8100 CPU @ 3.60GHz
70
816 ISD Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402B9C3000
8100 CPU @ 3.60GHz
71
835 VFO Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402BF93000
8100 CPU @ 3.60GHz
72
854 LFO Acer AIO - Intel(R) Core(TM) i3- DQVS0SP02690402B763000
8100 CPU @ 3.60GHz
73
873 MFO Compatible PC - Intel(R) Core(TM) 2014-04030045
i3-4130 CPU @ 3.40GHz
74
892 MFO Acer - AMD A8-7600 Radeon R7, CA-CP-16-2708
10 Compute Cores 4C+6G
75
Section VIII. Checklist of Technical and Financial
Documents
76
Checklist of Technical and Financial Documents
(Requirement during the Opening of Bids) and
Documentary Requirements for Post-qualification
Technical Documents
(e) Statement of the prospective bidder of all its ongoing government and
private contracts, including contracts awarded but not yet started, if
any, whether similar or not similar in nature and complexity to the
contract to be bid (Bidding Form Annex A); and
(f) Statement of the bidder’s Single Largest Completed Contract (SLCC)
(Bidding Form Annex B) similar to the contract to be bid, except
under conditions provided for in Sections 23.4.1.3 and 23.4.2.4 of the
2016 revised IRR of RA No. 9184, within the relevant period as
provided in the Bidding Documents; and
(g) Original copy of Bid Security. If in the form of a Surety Bond, submit
also a certification issued by the Insurance Commission; or original
copy of Notarized Bid Securing Declaration (Bidding Form Annex
C); and
(h) Conformity with the Technical Specifications under Section VII by
signing the bidder’s compliance column of the TOR/Technical
Specification and submission of the following:
1. production/delivery schedule;
2. manpower requirements/organizational structure; and
3. Warranty Certificate for Goods / Guarantee for after sale
services for Services; and
(i) Original duly signed Omnibus Sworn Statement (OSS) (Bidding
Form Annex D); and if applicable, Original Notarized Secretary’s
Certificate in case of a corporation, partnership, or cooperative; or
Original Special Power of Attorney of all members of the joint venture
giving full power and authority to its officer to sign the OSS and do
acts to represent the Bidder.
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Financial Documents
(j) The Supplier’s audited financial statements, showing, among others,
the Supplier’s total and current assets and liabilities, stamped
“received” by the BIR or its duly accredited and authorized
institutions, for the preceding calendar year which should not be
earlier than two (2) years from the date of bid submission; and
(k) The prospective bidder’s computation of Net Financial Contracting
Capacity (NFCC); or a committed Line of Credit from a Universal or
Commercial Bank in lieu of its NFCC computation.
(l) If applicable, a duly signed joint venture agreement (JVA) in case the
joint venture is already in existence; or duly notarized statements
from all the potential joint venture partners stating that they will enter
into and abide by the provisions of the JVA in the instance that the
bid is successful.
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III. Post-Qualification Requirements:
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Bidding Forms
Mandatory Submission of Bidding Forms
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ANNEX A
Ongoing, completed or awarded but not yet started projects for the period
__________________________ (last two (2) years), where applicable.
Specify
whether a
Kinds of
Amount of End-user’s Prospective Indicate
Procuring Goods
Contract and Acceptance Bidder is a whether
Entity / Sold Date of
Value of if Manufacturer, “Similar
Date of and/or Delivery
Outstanding Completed Supplier, “or “Not
Contract Services
Contracts (date) Distributor or Similar”
Offered
Service
Provider
Submitted By:
____________________________
Note:
1. May be reproduced, if necessary
2. Please attach end-user’s certificate of acceptance
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ANNEX B
Specify
whether a
Kinds of Amount of
End-user’s Prospective Indicate
Procuring Goods Contract
Acceptance Bidder is a whether
Entity / Sold and Value Date of
if Manufacturer, “Similar
Date of and/or of Delivery
Completed Supplier, “or “Not
Contract Services Outstanding
(date) Distributor or Similar”
Offered Contracts
Service
Provider
Submitted By:
____________________________
(Signature over Printed Name)
Note:
1. May be reproduced, if necessary
2. Please attach end-user’s certificate of acceptance
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Annex C
[Jurat]
[Format shall be based on the latest Rules on Notarial Practice]
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Annex D
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[If a partnership or cooperative:] None of the officers and members of [Name of
Bidder] is related to the Head of the Procuring Entity, members of the Bids and
Awards Committee (BAC), the Technical Working Group, and the BAC
Secretariat, the head of the Project Management Office or the end-user unit, and
the project consultants by consanguinity or affinity up to the third civil degree;
[If a corporation or joint venture:] None of the officers, directors, and controlling
stockholders of [Name of Bidder] is related to the Head of the Procuring Entity,
members of the Bids and Awards Committee (BAC), the Technical Working
Group, and the BAC Secretariat, the head of the Project Management Office or
the end-user unit, and the project consultants by consanguinity or affinity up to
the third civil degree;
7. [Name of Bidder] complies with existing labor laws and standards; and
8. [Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder
in compliance with the Philippine Bidding Documents, which includes:
a. Carefully examining all of the Bidding Documents;
b. Acknowledging all conditions, local or otherwise, affecting the implementation
of the Contract;
c. Making an estimate of the facilities available and needed for the contract to
be bid, if any; and
d. Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the
Project].
9. [Name of Bidder] did not give or pay directly or indirectly, any commission,
amount, fee, or any form of consideration, pecuniary or otherwise, to any person
or official, personnel or representative of the government in relation to any
procurement project or activity.
10. In case advance payment was made or given, failure to perform or deliver any of
the obligations and undertakings in the contract shall be sufficient grounds to
constitute criminal liability for Swindling (Estafa) or the commission of fraud with
unfaithfulness or abuse of confidence through misappropriating or converting any
payment received by a person or entity under an obligation involving the duty to
deliver certain goods or services, to the prejudice of the public and the
government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as
amended, or the Revised Penal Code.
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of ___, 20__ at
____________, Philippines.
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Annex E
BID FORM
Date : _________________
Project Identification No. : _________________
To: [name and address of Procuring Entity]
Having examined the Philippine Bidding Documents (PBDs) including the
Supplemental or Bid Bulletin Numbers [insert numbers], the receipt of which is
hereby duly acknowledged, we, the undersigned, offer to [supply/deliver/perform]
[description of the Goods] in conformity with the said PBDs for the sum of [total Bid
amount in words and figures] or the total calculated bid price, as evaluated and
corrected for computational errors, and other bid modifications in accordance with
the Price Schedules attached herewith and made part of this Bid. The total bid price
includes the cost of all taxes, such as, but not limited to: [specify the applicable
taxes, e.g. (i) value added tax (VAT), (ii) income tax, (iii) local taxes, and (iv) other
fiscal levies and duties], which are itemized herein or in the Price Schedules,
If our Bid is accepted, we undertake:
a. to deliver the goods in accordance with the delivery schedule specified
in the Schedule of Requirements of the Philippine Bidding Documents
(PBDs);
c. to abide by the Bid Validity Period specified in the PBDs and it shall
remain binding upon us at any time before the expiration of that period.
________________________________________________
________________________________________________
________________________________________________
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The undersigned is authorized to submit the bid on behalf of [name of the bidder]
as evidenced by the attached [state the written authority].
We acknowledge that failure to sign each and every page of this Bid Form,
including the attached Schedule of Prices, shall be a ground for the rejection of our
bid.
Name:______________________________________________________________
Legal capacity: ______________________________________________________
Signature: __________________________________________________________
Duly authorized to sign the Bid for and behalf of: ___________________________
Date: ___________________
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Annex F
1 2 3 4 5 6 7 8 9
Item Description Country Quantity Unit price CIF Total CIF Unit Price Unit price Total Price
of origin port of entry or CIP Delivered Delivered delivered
(specify port) or price per Duty Unpaid Duty Paid DDP
CIP named place item (DDU) (DDP) (col 4 x 8)
(specify border (col. 4 x
point or place of 5)
destination)
Name: ____________________________________________________________
Legal Capacity: ____________________________________________________
Signature___________________________________________________________
Duly authorized to sign the Bid for and behalf of: __________________________
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Annex F
1 2 3 4 5 6 7 8 9 10
Item Description Country Quantity Unit Transportation Sales and Cost of Total Total Price
of origin price and all other other Incidental Price, delivered
EXW costs taxes Services, if per unit Final
per incidental to payable if applicable, (col Destination
item delivery, per Contract per item 5+6+7+ (col 9) x
item is 8) (col 4)
awarded,
per item
Name:___________________________________________________________
Legal Capacity: _______________________________________________
Signature: ___________________________________________________
Duly authorized to sign the Bid for and behalf ____________________________
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Contract Agreement Form for the Procurement of Goods (Revised)
[Not required to be submitted with the Bid, but it shall be submitted within ten (10)
days after receiving the Notice of Award]
___________________________________________________________________
CONTRACT AGREEMENT
WHEREAS, the Entity invited Bids for certain goods and ancillary services,
particularly [brief description of goods and services] and has accepted a Bid by the
Supplier for the supply of those goods and services in the sum of [contract price in
words and figures in specified currency] (hereinafter called “the Contract Price”).
1. In this Agreement words and expressions shall have the same meanings
as are respectively assigned to them in the Conditions of Contract
referred to.
iv. Notice of Award of Contract; and the Bidder’s conforme thereto; and
3. In consideration for the sum of [total contract price in words and figures]
or such other sums as may be ascertained, [Named of the bidder] agrees
to [state the object of the contract] in accordance with his/her/its Bid.
for: for:
Department of Energy [Insert Name of Supplier]
Helen C. Roldan
OIC – Chief, Accounting Division
Witness
Acknowledgment
[Format shall be based on the latest Rules on Notarial Practice]
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