(MR-PR-03) 7.2.1 HR TRG Procedure

Doc No:-MR/PR/03 Procedure for Employee
Rev. No:- 00
Date:- 01.02.2020 Training
Refer the Risk Assessment Document & then follow these procedure :
1.0 PURPOSE: - This procedure ensures that training requirements are identified and training
given so that all personnel are fully competent to perform tasks assigned to them.
2.0 SCOPE: - All employees
3.0 RESPONSIBILITY :- Personnel & Administration Head & concerned departmental

heads.
INPUT ACTIVITY OUTPUT RESP. /

AUTH.
Annexure A,  Identification of training needs Identifying As per
for the personnel performing Training Need Annexure ‘B’
Responsibility work affecting quality
Matrix,  Classification of the training
needs identified into
Performance [A] In house training
Appraisal Form [B] Training conducted
by outside agencies
Responsibility Preparation of training Schedule Training Schedule As per
Matrix, Responsibility
Training Needs Matrix
Training Conduction of Training programme as Training record Concerned

Schedule per Schedule Dept. Head
Training Record Obtaining feedback from the Feed Back Form Concerned
participants after training Dept. Head
Company level Evaluation of training effectiveness Training Concerned
data, once in three months & Performance Effectiveness Dept. Head
Performance Appraisal once in a year. Evaluation form &
Appraisal performance
FEEDBACK appraisal form
FORM
Training Based on Evaluation( Done by HOD Modified Concerned
Effectiveness or Superior on the basis of Exam or Training Schedule Dept. Head
Evaluation interview or observations) , Initiation
of suitable action
Training Record Updation of Competence Record Competence Concerned
Record Dept. Head
New Employees, Preparation of Induction Training Plan Induction Training HR Dept.
Guidelines for if any new person is recruited in plan
Induction organization
Training
PREPARED BY : APPROVED BY :
Designation : Dy. Mgr. HR & IR Designation : CEO
1 of 5 Feb 20
Rev. No:- 00
INDUCTION TRAINING
INPUT ACTIVITY OUTPUT RESP/AUTH.
Induction Induction training Induction Concerned Employee
Training plan Training
Report
Induction Evaluation of effectiveness of Induction Concerned Dept. Head &
Training Report Training Training P&A Head
Report
ON-JOB TRAINING
Responsibility Imparting on-job training to On-job As per Responsibility
matrix, personnel at all levels including Training Matrix
Guideline for contractual labors record
on-job Training
Company level Evaluation of training effectiveness Training Concerned Dept. Head

data, through trends of indices of quality Effectiveness
Performance objectives once in three months & Evaluation
Appraisal Performance Appraisal once in six
months
NOTE: Other actions along with the training,

Necessary to upgrade the required competence shall be
 Giving home assignments
 Giving Data collection projects
 Assignment of reading the relevant documents while giving on-job training.
 Asking employees to prepare the reports to judge the level of their understanding.
2 of 5 Feb 20
Rev. No:- 00
ANNEXURE A
TRAINING TOPICS
1. IATF 16949 : 2016 Awareness.
2. Kaizen
3. Autonomous Maintenance
4. KRA
5. SPC
6. APQP
7. PPAP
8. MSA
9. 7 QC Tools
10. Communication Skill
11. Team Building
12. Requirement of Business Plan
13. Continuous Improvement
14. Quality Circle
15. Suggestion Scheme
16. SMED
17. MTTR
18. MTBF
19. Internal Auditors / Supplier Auditors Training
20. Safety & 5S
21. On job training
22. Technical skill
23. Co – ordination skill
24. Metrological knowledge
25. Drawing reading
26. Orientation programme
27. Storage of Raw material & Semifinished/finished components
28. Handling, both at suppliers as well as vendors.
29. Problem Solving skills, 7 Step, 8D
30. TOC Fundamentals
31. BPR & DBM.
3 of 5 Feb 20
Rev. No:- 00
Annexure B
RESPONSIBILITY MATRIX
This matrix shows the responsibility for determining training needs / preparing training schedule /
imparting on-job training to various levels of personnel in the top horizontal column.
Contract Operators Inspector Supervisor Manager Dept. Head

Personnel
Supervisor  
Manager 
Dept. Head     
DGM / 
Operation
Head
 Responsible for determining Training needs.
 Responsible for preparing Training Schedule
 Responsible for imparting on-job Training
GUIDELINES FOR ON-JOB TRAINING
IN FOLLOWING SITUATIONS ON-JOB TRAINING SHALL BE GIVEN.

 Transfer of existing employee to different line / shop
 Joining of new employee
 Introduction of new product
 Introduction of new process
 Introduction of new machine/equipment
 Change in existing method of operation
GUIDELINES FOR INDUCTION TRAINING
4 of 5 Feb 20
Rev. No:- 00
This table shows the Induction training period to be planned, in days in different departments for
new personnel at three levels  Fresh, Experience up to 5 Yrs., Experience above 5 Yrs.
Induction Training required in number of days.

DEPT Experience Prod QA Maintenance Purchase Stores Personnel
Fresh: - -- 3 2 1 1 1
Prod Upto 5 yrs.:- -- 2 2 1 1 1
Above 5 Yrs -- 1 ½ ½ ½ ½
Fresh: - 3 -- 2 1 1 1
QA Upto 5 yrs.:- 2 -- 2 1 1 1
Above 5 Yrs 1 -- ½ ½ ½ ½
Fresh :- 3 3 2 1 1 1
NPD Upto 5 yrs.:- 2 2 1 1 1 1
Above 5 Yrs 1 1 ½ ½ ½ ½
Fresh: - 2 2 -- 1 1 1
Maint. Upto 5 yrs.:- 1 1 -- 1 1 1
Above 5 Yrs 1 ½ -- ½ ½ ½
Fresh: - 1 1 1 -- 1 1
Purchase Upto 5 yrs.:- 1 1 1 -- 1 1
Above 5 Yrs 1 ½ ½ -- ½ ½
Fresh: - 1 1 1 1 -- 1
Stores Upto 5 yrs.:- 1 1 1 1 -- 1
Above 5 Yrs 1 ½ ½ 1 -- ½
Fresh: - 1 1 1 1 1 --
Personnel Upto 5 yrs.:- 1 1 1 1 1 --
Above 5 Yrs ½ ½ ½ ½ ½ --
Apart from overview of different departments, following topics shall be covered in Induction
Training
 Corporate Philosophy
 Personnel Policy
 Quality Management System
Designation : Dy. Mgr. HR & IR CEO :
5 of 5 Feb 20

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Doc No:-MR/PR/03 Procedure for Employee

2.0 SCOPE: - All employees

3.0 RESPONSIBILITY :- Personnel & Administration Head & concerned departmental

INPUT ACTIVITY OUTPUT RESP. /

Training Conduction of Training programme as Training record Concerned

Company level Evaluation of training effectiveness Training Concerned Dept. Head

NOTE: Other actions along with the training,

Contract Operators Inspector Supervisor Manager Dept. Head

 Responsible for determining Training needs.

 Responsible for preparing Training Schedule

 Responsible for imparting on-job Training

GUIDELINES FOR ON-JOB TRAINING

IN FOLLOWING SITUATIONS ON-JOB TRAINING SHALL BE GIVEN.

GUIDELINES FOR INDUCTION TRAINING

Induction Training required in number of days.

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