12th Computer Science for Session:2022-23

Chapter 1st
Office Automation and Typing

Que:1 Multiple Choice Questions:

1. _________________ is word processor software.
a. MS Window b. MS Excel c. MS PowerPoint d. MS Word
2. To check spelling and grammar _________________ key is used.
a. Ctrl+F7 b. Alt+F7 c. F7 d. Shift F7
3. _________________ option in Word changes the structure and layout of pages.
a. Format b. Print and Print Preview c. Page Setup d. Proofing
4. ______________ is an electronic spread sheet software used for automated calculations.
a. MS Window b. MS Excel c. MS PowerPoint d. MS Word
5. ______________ refers to changing the font style, size, color, bold, italic, underline and other related
parameters.
a. Formatting b. Alignment c. Proofing d. Filtering

Que:2 Fill in the Blanks:

1. _________ and ________ Functions used to find the minimum and maximum value in a range.
2. Filter option is available in ____________ tab of Excel.
3. If the cursor is placed at the end of the file, then __________ button is pressed to delete the text.
4. Two options of orientations for page setup are ________ And __________
5. _________ Symbol is used to start any formula (function) in excel calculations.
Ans: 1. MIN, MAX 2. Data 3. Backspace 4. Portrait, Landscape 5. = (Equals to)

Que:3 Very Short Answer Type Questions

Q:1 Write the full form of WYSIWYG.
Ans: What You See Is What You Get
Q:2 Write the Short cut keys to move text in Word Document.
Ans: Ctrl+X , Ctrl+V
Q:3 Write the name of four types of alignments.
Ans: Left, Center, Right, Justify
Q:4 Which Excel function is used to combine contents from different cells into one cell?
Ans: Concatenate()
Q:5 Write the name of any two fonts that can be used to type in Punjabi Language.
Ans: AnmolLipi, Raavi, Joy, Asees

Que:4 Short Answer Type Questions. (Write the answers in 4-5 lines)
Q:1 What is Excel?
Ans: Microsoft Excel is a powerful electronic spread sheet program. Usually, we can use it to automate
accounting work, organizing data, and for performing a wide variety of tasks. We can use it to prepare
results, doing mathematical calculations and representing data in pictorial form with the help of charts.
Q:2 Explain formatting in details?
Ans: Formatting refers to changing the font style, for example: increasing or decreasing the font size,
performing bold, italic and underline operation on text. We can change the appearance of text and
graphics with the help of formatting options. Text Formatting options are available on the Home tab in
MS Word/Excel/PowerPoint.

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 12th Computer Science for Session:2022-23
Q:3 Explain Print & Print Preview options.
Ans: Print preview is a feature that displays on the screen what a hard copy would look like when
printed. When we click the Print option in File menu, it automatically will show the preview of our
document. It means Print Preview option is used to preview our document on the screen before getting
its hard copy while Print command is used to get the hardcopy of our document by printing it on the
paper.

Print

Print Preview

Q:4 What are formulas in MS Excel?

Ans: In MS Excel, Formulas are used to perform different types of calculations. Formulas can be used
to perform different types of calculation for preparing results and fee related data. In Excel, a formula
always begins with equals to (=) symbol. Usually, we use cell references in formulas along with the
operators to perform calculations. Some of the examples of formulas are:
=D15+D18+D21
=(B16+C16)*1.07

Q:5 What do you know about the formula bar in Excel?

Ans: Formula Bar is one of the most important components of MS Excel. The Formula Bar is available
at the top of the Excel window, just below the ribbon area. The Formula Bar has two parts: left and
right side. Left side is Name Box which shows the name or address of current selection while right side
shows the contents of the currently selected cell.

Formula
Bar

Q:6 What are Margins?

Ans: A margin is the space between the contents and the edge of our document. We
can set the margins at all the sides (Top, Bottom, Left, Right) of the page. By
default, a new document's margins are set to Normal, which means it has a one-
inch space between the contents and each edge. Word allows us to change
the margin size in our document as per our requirement.
Margin

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 12th Computer Science for Session:2022-23
Que:5 Long Answer Type Questions. (Write the answers in 10-15 lines)
Q:1 What are Word Processors? Explain their uses.
Ans: A word processor is an application software that is used to prepare different types of documents.
MS Word and WordPad are the common examples of word processors. Common uses of Word
Processors are explained below:
 To prepare documents, letters etc.
 To format the documents.
 To prepare letterheads for personal and business purpose.
 To design different types of documents such as resumes or invitation cards etc.
Q:2 Describe the Proofing options in MS Word?
Ans: Word can also proof read our document to highlight other possible mistakes. For example:
misplaced commas or correctly spelled words that may be used incorrectly etc can be highlighed using
Proofing option. To make word proof read our document, Click the Proofing icon at the bottom of the
document window. Following are the options that can be used for proofing:
 Auto Correct: This option helps us to replace a misspelled word with the correct one
automatically during typing text.
 Spelling and Grammer: MS Word also helps us to find and correct grammer and spelling errors
in our document. Word displays a red wavy line under the misspelt word while green wavy line
is used to show the gramatical error in the document. A new blue wavy line has also been added
in the new versions of word which represents the formatting inconsistency. For checking and
correcting spelling and grammer mistakes, function key F7 can be used.

Proofing
option

Q:3 Explain the Page Setup and Printing Options available in Excel.
Ans: Page Setup allows us to change the structure and layout of pages in a document. The “Page Setup”
group on the “Page Layout” tab contains buttons that allow us to make changes in the page setup of
document. Using these options, we can change the margins, page orientation (portrait or landscape),
paper size (A4, Legal, Letter) etc. We can do these operations using the Page Setup dialog box. This
dialog box can be opened by clicking on the dialog launcher icon present at the bottom-right corner of
Page Setup group.

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 12th Computer Science for Session:2022-23
Printing options include Print Preview and Print commands. Print preview is a feature that displays on
the screen what a hard copy would look like when printed. When we click on Print option in File menu,
it automatically shows the preview of our document. It means Print Preview option is used to preview
our document on the screen before getting its hard copy while Print command is used to get the
hardcopy of our document by printing it on the paper.

Print Preview
Print

Q:4 What are functions in Excel? Explain any two functions with example.
Ans: A function is a predefined formula that performs calculations using specific values in a particular
order. Excel includes many common functions that can be used to quickly perform calculations, for
example: SUM, AVERAGE, COUNT, MAX and MIN etc. Following is the explanation of two functions:
 MAX: This function is used to find the largest numeric value from a range of values. It ignores
empty cells, the logical values TRUE and FALSE, and text values. Example: =MAX(A1:C1)
 MIN: This function is used to find the smallest numeric value from a range of values. It ignores
empty cells, the logical values TRUE and FALSE, and text values. Example: =MIN(A1:C1)
Q:5 Explain the various methods of Typing?
Ans: Typing is the process of writing or inputting text by pressing keys on a typewriter, computer
keyboard, cell phone, or calculator. Text can be in the form of letters, numbers and other symbols. For
typing on computer system, we can use the following techniques:
 Touch Typing: Touch typing is a technique by which we can learn typing with all fingers, step by
step, without having to look down at the keyboard. It helps us to increase our typing speed. Any
typing-tutor software can be used for learning this technique.
 Voice Typing: In this type of typing technique, speech recognition programs are used for typing
that converts spoken words into text. Voice-to-text technique was originally developed as an
assistive technology for the visually impaired or handicapped persons. For typing in punjabi
language, we usually use Lipikar punjabi app in mobiles.

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