EXCELLENT LEADERS SCHOOLS
17, Otedola Street, Off Fred Williams Street, Gudugba Bus-stop, Iju Lagos State
Tel: 07018202224, 08127338399. E-Mail: [email protected]
E - NOTE
CLASS: SENIOR SECONDARY SCHOOL 2
SUBJECT: INFORMATION AND COMMUNICATION TECHNOLOGY
TOPIC: INTRODUCTION TO MS - EXCEL
SUB – TOPIC: BASIC ARITHMETIC OPERATION IN MS - EXCEL
WEEK: FIVE (5)
Lesson Objectives:
At the end of the lesson, students should be able to:
a) Explain the structure of Excel
b) Navigate the excel platform
c) Use simple editing tool
d) Perform basic arithmetic operations on excel worksheet
e) Format an excel worksheet.
CONTENT:
INTRODUCTION TO MS – EXCEL
Microsoft Excel is an electronic spreadsheet used to organize data into rows and columns. It
is also used to perform mathematical calculations quickly on a set of organized data.
BASIC TERMINOLOGIES USED IN EXCEL
The following are some key terms used in Ms – Excel
a) Cell
b) Cell Reference
c) Formula Bar
d) Name box
e) Range (Cell)
f) Function
g) Formulas
THE MICROSOFT EXCEL WINDOW
The Ms-Excel Window displays the interface that makes up the program, this include:
The Microsoft Office Button
The Quick Access
Toolbar
The Title Bar
The Ribbon
Worksheets
The Status Bar
BASIC ARITHMETIC OPERATORS IN MS - EXCEL
The following are some of the basic arithmetic operations that can be performed in the MS –
Excel application
a) Addition (+)
b) Subtraction (-)
c) Division (/)
d) Multiplication (*)
e) Exponential (^)
When creating a formula in excel, the order of operation taken by EXCEL to perform a
calculation is known as PEMDAS (P – Parenthesis, E – Exponential, M – Multiplication, D –
Division, A – Addition, S – Subtraction).
Calculation operations involving addition and subtraction, multiplication and division are
performed from left to right i.e. in the order in which they were written. When writing a
formula or function, an equal to (=) sign must precede the cell name(s) that the calculations
are to be done on.
The auto-sum feature in excel can be used to automatically add a column or row.
FORMATING A WORKSHEET
The following operations can be done to format a worksheet in excel;
1. Align cell entries
2. Copy, Cut and Paste
3. Sorting
4. Insert and Delete Columns and Rows
5. Changing Column/Row width and height
6. Formatting Numbers
7. Inserting Headers and Footers
8. Printing a worksheet
EXCEL DATA VALIDATION, FILTERS AND GROUPING
Data validation is a feature in excel that allows user to set specific criteria for accepting data
in a cell or cell range. This feature prevents users from entering invalid data that could lead
to errors in calculations, reports and automated process.
IMPORTANCE OF DATA VALIDATION
Data validation helps to ensure:
a) Accuracy of data
b) Saves Time.
c) Improves Efficiency
d) Data Integrity:
STEPS TO SET – UP DATA VALIDATION IN MS – EXCEL
Step 1 – Highlight the cells to enforce data validity
Step 2 – Select ‘Data’ from the menu bar, in the group ‘Data Tools’ on the ribbon, click on the
drop down arrow on ‘Data Validation’
Step 3 – Click on ‘Data Validation’ from the drop down box (A dialogue box opens)
Step 4 – In the dialogue box, under the “Settings’ tab, Select a validation criteria from the list
available.
Step 5 – In the ‘Input Message’ tab, enter a text to be displayed when the cell is selected in
the title box and message box
Step 6 – In the ‘Error alert’ tab, Choose an alert type and input a message to be displayed
when an error occurs.
DATA FILTERING
Filtering data means choosing or not choosing certain information from a set of data using a
set of criteria. This is important for finding important data, getting rid of unnecessary
information, and improving the overall quality of the data.
IMPORTANCE OF DATA FILTERING
1. Enhanced Decision-Making
2. Improved Efficiency
3. Increased Accuracy
4. Cost Savings
5. Customization and Personalization
