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eTIMS MULTI-PAYPOINT WINDOWS USER GUIDE.

Step 1:Log on to your Windows Defender Firewall with Advanced Security

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Step 2:Click on the Inbound Rules tab and enable file and printer sharing(Echo
Request ICMPV4-in)

Step 3:Click on New Rule on the left tab and choose the radio button port then click
next

Input the port numbers 3306,11129

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End of Windows(laptop/desktop) Prepping

SOFTWARE INSTALLATION PROCESS

Upon approval of the request by KRA Staff

Download the e-TIMS multi PayPoint from the link provided by KRA.

Step 3:On browser of choice Visit KRA website /via the link below and click on
the publications menu on the available dashboard. https://www.kra.go.ke/
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Step 4:The downloads solution will auto populate as shown. Download the
ETIMS PAYPOINT – (WINDOWS).
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Step 3:The below window will pop up ,select where you would like the
software to be insatalled by click on the brows button as shown.

Step 4:Once selected click on the install button as shown.

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Step 5:Once the software has successfully been installed the following
information will be shown.

Styep 6:Click on the close button and open the software from the place you
had selected to house the software.
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Step 7:Fill in the input fields as follows:

I. KRA PIN – Your PIN number
II. Branch ID – The main branch should be “00”
III. Serial Number – The device serial number
IV. MySQL Server type – Either Master or Slave
V. MySQL Server – The host machine i.e “MASTER” should be local host i.e “127.0.0.1”
VI. MySQL Database – This is the Database name used when installing MySQL -Server
VII. MySQL Uid – Fill in as is in the MySQL Database field
VIII. MySQL pwd – This is the MySQL password as provide in the MySQL-Server
installation

Click the “Initialize” Button to proceed

Step 8:As for the Secondary Open and log on to the eTims Multi Pay point windows.

I. KRA PIN – Your PIN number

II. Branch ID – The main branch should be “00”
III. Serial Number – The device serial number, “PRIMARY”
IV. MySQL Server type – Either Master or Slave, in this case it is the Slave
V. MySQL Server – The host machine’s IP
VI. MySQL Database – This is the Master’s - Database name used when installing MySQL
-Server
VII. MySQL Uid – Fill in as is in the MySQL Database field
VIII. MySQL pwd – This is the MySQL password as provide in the MySQL-Server
installation
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Step 9:Click the “Initialize” Button to proceed

Step 10:The eTims Multi Pay point windows proceeds to the Home page with two
modules i.e. Management Module and the Template module that contains (Grocery,
Pharmacy, Restaurant, Hotel, Speciality Store)

Step 11:After being logged in through a super user, the template displays an options
page with options to:
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I. User Management – Create users

II. Item Management - Add Items
III. Customer Management – Add Customers

These are under the admin panel.

Step 12:The User management option creates users with either admin or user
permissions and saves them via the Save button.
The Query tab displays all created users
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Step 13:Upon logging in to the management module, the super user logs in to create a
user and assign permissions

Step 14:The waiting approval table displays Transactions made waiting for approval
Click on the user tab to create users
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Step 15:Fill in the relevant fields and assign various roles to different users and click
Save,
The Upload button, imports a list of users into the eTims Multi Pay point windows
The Download button, pulls user data from eTims Multi Pay point windows to your
local machine
After creation of users, logout and log back in with the user credentials created
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Step 16:A confirmation will be sent to show the user created has been saved
successfully as shown.

Step 17: The creating of a user is now successful ,click on the BACK module as
shown below to log in to the created user .(The created user will appear at the
bottom of the page as shown by the arrow)
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Step 18:A confirmation will be sent to grant permissiom of closing the

window.
The user is guided to click yes .

End of user creation.

ITEM MANAGEMENT MODULE

Step 19: Once on the home page logout and log in with the details of the user created
above.
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Step 20:Click on the management module and you will be redirected to the
login page as shown below.

Fill in the details of the created user to login in as shown below and click the login
button.
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Step 21: Once logged in the below environments will exist on user profile .
Click on the item management module to start the process of regitsering an
item.
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Step 22: Fill in the required details on the items the trader will be trading on
paying keen interest on the drop downs provided on the window as shown
below.

Step 23: Click on the circle appearing on the class code window and an item
class pop up will be displayed. Fill in the class item name to be registered and
allocate the item class code as shown on the drop down below.
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Step 24:once done with item class allocation, click on the search button for the
item to be displayed on the yellow line as shown.

Step 25: Click on the item as shown on the arrow below and click on the
confirm button to save the registered item as shown below.

END OF ITEM REGISTRATION PROCESS

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CUSTOMER MANAGEMENT MODULE

The Steps below gives a process of registering a Customer.

Step 26:On the home page,click on the customer management module as shown
below and select the customer window.

Step 27:Fill in the details of the customer as simulated below.

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Step 28: Click on the search button on the nationality window shown below to
register the nationality of the customer.

Step 29: Fill in the nationality of the trader and search.

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Step 30:Select the results of the search and click on the confirm button to
save.
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Step 31:Once completed click on the save button to register the details of the
customer.

Step 32: Click YES to save the customer account.

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Step 33: Customer account successfully registered.

END OF CUSTOMER REGISTRATION

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SALES MANAGEMENT MODULE

This Procedure gives guidelines of making a sale/generating an invoice.

Step 34: On the home page ,click on the sales management button as shown by the
arrow.

Step 35: :Select the customer interested in making a sale to and click the
NEW button as shown.
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Step 36: Click YES to register a new invoice for the sale.

Step 37: A sales registration window will pop up as shown.Click on the search
button displayed on the customer ID window
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Step 38: :Select a customer to trade with and click the confirm button.

Step 39: Proceed by Clicking on the search button displayed on the ITEM
CODE ID window as shown by the arrow.
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Step 40: Click on the item the user is interested in selling as show and
click on the CONFIRM button as shown below.

Step 41: Fill in the remaining details as shown and click on the CONFIRM
Button then save as shown.
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Step 42:Select the item waiting approval on the list and click the DETAIL
button to proceed with invoicing as shown.

STEP 43:Select the item for approval at the bottom of the page and click on
the Approve button as shown to proceed.
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Step 44:Click YES to process the approved invoice

Step 45:The user is required to choose the mode of payment for their customer as
displayed that suits their business.
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Step 46:Print Receipt and the data will be saved .

Step 47. Process of making a sale is successful.

END OF SALE TRANSACTION PROCESS.

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PURCHASE MANAGEMENT MODULE.

Step 48:At the home page,select the Purchase management module as shown.

Step 49:select the purchase the user made that is waiting approval as shown
and click DETAIL button.
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Step 50:Select the purchased item at the bottom of the page and click on the confirm
button after confirming the details.

Step 51:Click on the ACCEPT button at the far left of the screen and click YES
as shown.
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Step 52:The approval of the purchase made by the user is successful.

END OF PURCHASE APPROVAL

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STOCK MANAGEMENT MODULE

Step 53:select the stock management module as shown.

Select stock in history/Stock out history

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Step 54:The module will be able to display the stock in history as shown below.Click
on ADJUST button as shown

Step 55:click YES to grant permission to adjust stock in.

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Step 56:Fill in the required details to adjust the stock as illustrated by the
arrows below then click SAVE.

Step 57:Repeat the same process for stock out viewing and adjustments as
illustrated.
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STOCK STATUS GUIDE

Step 58:Select the stock status module as shown below.

Step 59:Click on the dates to view the stock for as shown below.
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Step 60:Click Search button and the required stock will be populated for
viewing as shown.

END OF USER GUIDE