Introduction to Information and Communication Technology

Introduction to MS Office Lab 3

Objective: Word Orientation: an overview of Microsoft (MS) office 2007/ 10: Importance
of MS office 2007/10, overview of toolbars, saving files, Using help and resources, rulers,
format painter.

Microsoft Office is a collection of office-related applications. Each application serves a

unique purpose and offers a specific service to its users. For example, Microsoft Word is
used to create documents. Microsoft PowerPoint is used to create presentations.
Microsoft Outlook is used to manage email and calendars.

MS WORD:

Microsoft Word is a word processing software package. We can use it to type letters,
reports, and other documents. In Word 2016, how a window displays depends on the size
of your window, the size of your monitor and the resolution to which your monitor is set.
Resolution determines how much information your computer monitor can display.

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STARTING MS WORD: -

Click on Search bar at the adjacent to start and task bar

Search by writing “word” and click on word 2016 or the version you have available in
your system

The File Button

In the upper-left corner of the Word 2016 window is the File. When you click the button,
a menu appears. You can use the menu to create a new file, open an existing file, save a
file, and perform many other tasks.

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 Introduction to Information and Communication Technology

The Quick Access Toolbar

The Quick Access toolbar provides you with access to commands you frequently use. By
default, Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save
your file, Undo to rollback an action you have taken, and Redo to reapply an action you
have rolled back.

The Ribbon

We use the Ribbon to issue commands.It is located below the Quick Access Toolbar and
the Title Bar. It comprises 9 tabs; Home, Insert, Design, Page layout, References,
Mailing, Review and View. Each tab has specific groups of related commands. It gives
you quick access to the commonly used commands that you need to complete a task.

Home Tab

The Home tab is the default tab in Microsoft Word. It has five groups of related
commands; Clipboard, Font, Paragraph, Styles and Editing. It helps you change

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document settings like font size, adding bullets, adjusting styles and many other common
features. It also helps you to return to the home section of the document.

Insert Tab

Insert Tab is the second tab in the Ribbon. As the name suggests, it is used to insert or
add extra features in your document. It is commonly used to add tables, pictures, clip art,
shapes, page number, etc. The Insert tab has seven groups of related commands; Pages,
Tables, Illustrations, Links, Header & Footer, Text and Symbols.

Design

Design tab in MS 2016 represent the document formatting and page backgrounds. You
can change set format of your document using this tab features.

Layout

It is the5th tab in the Ribbon. This tab allows you to control the look and feel of your
document, i.e. you can change the page size, margins, line spacing, indentation,
documentation orientation, etc. The Page Layout tab has 3 groups of related commands;
Page Setup, Paragraph and Arrange.

References

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 Introduction to Information and Communication Technology

It is the 6th tab in the Ribbon. It allows you to enter document sources, citations,
bibliography commands, etc. It also offers commands to create a table of contents, an
index, table of contents and table of authorities. The References tab has six groups of
related commands; Table of Contents, Footnotes, Citations & Bibliography, Captions,
Index and Table of Authorities.

Mailings Tab

It is the 7th tab in the ribbon. It is the least-often used tab of all the tabs available in the
Ribbon. It allows you merge emails, writing and inserting different fields, preview results
and convert a file into a PDF format. The Mailings tab has five groups of related
commands; Create, Start Mail Merge, Write & Insert Fields, Preview Results and Finish.

Review Tab

It is the 8thtab in the Ribbon. This tab offers you some important commands to modify
your document. It helps you proofread your content, to add or remove comments, track
changes, etc. The Review tab has six groups of related commands; Proofing, Comments,
Tracking, Changes, Compare and Protect.

View Tab

The View tab is located next to the Review tab. This tab allows you to switch between
Single Page and Two Page views. It also enables you to control various layout tools like
boundaries, rulers. Its primary purpose is to offers you different ways to view your
document. The View tab has five groups of related commands; Document Views,
Show/Hide, Zoom, Window and Macros

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 Introduction to Information and Communication Technology

The Text Area

You type your document in the text area. The blinking vertical line in the upper-left
corner of the text area is the cursor.

The Status Bar

The Status bar appears at the very bottom of your window and provides such information
as the current page and the number of words in your document.

Lab Exercise 1:

IQRA UNIVERSITY
Where your future begins
For a developing country, like Pakistan, a demand oriented workforce afire with
professional excellence can bring about a knowledge revolution. Welcome to revolution in

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education – IQRA University. The IQRA University is chartered by the Government of

Sindh vide Sindh Government Ordinance No.VI of 2000 having Campuses across Pakistan
and is having collaboration with foreign universities. We offer a diverse range of graduate
and post-graduate courses as well as PhD programmers of International level in
Management Sciences, Computer Sciences and Engineering, Education and Learning
Sciences, Media Sciences, and Fashion Designing. At all Campuses, we incessantly strive
to create congenial learning environment with lots of facilities. Technologically equipped
classrooms, with high-tech computer laboratories with internet facilities and rich
Information Resource Centre are established at all the Campuses for comprehensive
academic training. Special services, such as, placement, transport and housing, etc., are
also provided to the students.

Lab Exercise 2:

Qualifications required for Bachelor’s Programme:

 Applicants should have minimum higher 45%(2nd division) in Higher Secondary

School Certificate or equivalent from a recognized Institute/Board.
 Applicants having “A” levels or other foreign qualifications must provide an
equivalence certificate issued by Intermediate Board Committee of Chairmen
(IBCC).
 For admission in BS(CS)/BS(SE)/BS(IT), an applicant must have:
o At least 50% marks in Higher Secondary School Certificate (HSC) Pre-
Engineering Examination. An applicant having a combination of Physics,
Mathematics and Computer Sciences is also eligible.
o Or, GCE (A levels) in Mathematics, Physics and Chemistry. Applicants
having A levels or other foreign qualifications must provide an equivalence
certificate with at least 50% marks, issued by Intermediate Board
Committee of Chairmen (IBCC).
o Or, At least 50% marks in Diploma of Associate Engineering Examination,
for admission.
 For admission in B.E. an applicant must have:
o At least 60% marks in Higher Secondary School Certificate (HSC) Pre-
Engineering Examination. An applicant having a combination of Physics,
Mathematics and Computer Sciences is also eligible.
o Or, GCE (A levels) in Mathematics, Physics and Chemistry. Applicants
having A levels or other foreign qualifications must provide an equivalence

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 Introduction to Information and Communication Technology

certificate with at least 60% marks, issued by Intermediate Board

Committee of Chairmen (IBCC).
o Or, At least 60% marks in Diploma of Associate Engineering Examination,
for admission against reserved seats in the same discipline of Engineering
in which he or she has passed the Diploma Examination.

Lab Exercise 3:

Dukhtaran e Pakistan
Dukhtaran e Pakistan Role of Women in National Prosperity 26th Feb, 2019 Organized by
Iqra University Islamic Research Institute.

Assignment for Lab 3:

Q 1: Write about yourself using headings, Fonts and Paragraph Alignment.

Q 2: Create a Simple News Letter with inserting the picture.

[Hint: PROCEDURE TO CREATE SIMPLE NEWS LETTER:

1. Open MS Office-MS Word – File – New - Type the heading
2. Whenever you want to change the number of columns then go to
Insert – Break - Select the section break type as continuous - Click OK
3. Go to Format – Column - select the number of columns u want and click ok.
4. Type news and whenever you need curser in the next column then go to Insert
- Break- now select Column Break – click Ok.
5. If you want picture to be inserted then go to Insert- Picture-From file and
browse for the required picture/file-then click Insert
6. Format the text by changing the font size and color by selecting the required
text and chose font size, style and color in the formatting tool bar below the
menu.
7. Formatting text can also be done by selecting the text and applying the Word
art. For that go to Insert- Picture – Word art - then chose the style you Want
and click Ok. To change the color of the word art text, right click on the text and
go to Format Word art.

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Q 3: CREATE A GREETING CARD

[Hint: PROCEDURE TO CREATE CREATE A GREETING CARD

1. Open MS Office-MS Word – File – New
2. Keep the cursor where you want to insert a picture and then go to Insert-
Picture-From file-and browse for the required picture/file-then click insert.
3. In order to insert text on the picture go to Insert-Text box-and draw it on the
page. Enter the required text and Format the text by selecting the required text
and choosing font size, style and Color in the formatting tool bar below the
menu.
4. Select the text box and drag it on to the picture. Place it where ever you want.
5. Select the text box on the picture and go to Format Text box –select the Color
and lines Tab- Make Fill Color to Nil and Transparency to 100%.
6. Make Line Color to No Line –click Ok.

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7.Go to the Format- Border and Shading- Select the Border tab and the style
and color of your choice-click OK.]

Q 4: CREATE A RESUME

[Hint: PROCEDURES TO CREATE A RESUME:

1. Open MS Office-MS Word – File – New
2. Go to View- Header and Footer- Type name, mobile number inside the Header
3. Go to Insert- Page Number-select the position bottom of the page and Alignment to
Center – Click Ok.
4. Go to Table-Insert-Table- chose Number of Columns 2 and Rows to 1.
Enter the name, format it (bold and increase the font size via standard tool Bar). And in the
second column type the whole address.

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 Introduction to Information and Communication Technology

5. Whenever you want to increase the number of column in the existing row, Select that
row and go to Table-click Split Cells- enter number of columns click Ok.
6. In order to decrease the existing column numbers, select that columns and Go to Tables-
click Merge cells.
7. Finally type the declaration outside the table with your name aligning right side and date
to the left side.]

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Introduction to Information and Communication Technology

Department of Computer Science - Iqra University