Latest Update Location

02.05.2024 Chesières, Switzerland

Computer Rules and Regulations

School Year 2023-2024
Table of Contents

Computer Rules and Regulations 3

Unsolicited penetration testing 4
Sharing access to school resources 4
Computer Requirements 5
Students from Year 1 to MYP 3 5
Obligatory Software: 6
Students from MYP 4 to DP2 7
Classroom Computers 8
Office Computers 9
School Provided Laptops 9
Borrower Computers 9
Permitted software Staff/Student: 11
Forbidden software: 11
Smartphone and tablets requirement: 11
E-Safety Statement 12
The policy statement applies to all staff, students and anyone involved in La Garenne’s activities. 12
Consequences For Not Following Computer Rules and Regulations 14
Computer Rules During School Holidays 14
School Email 15
Sign in via Google Education 15
Student Email, Google Services and Other Online Accounts Provided by the School 16
Staff School Email, Google Services and Other Online Accounts Provided by the School 16
IT Service Prices 17
Teacher Laptop Agreement 18
Google Workspace for Education 20
Google Workspace for Education Notice to Parents and Guardians 21
What personal information does Google collect? 22
How does Google use this information? 22
Does Google use student personal information for users in K-12 schools to target advertising? 22
Does Google use student personal information for users in K-12 schools to target advertising? 22
Can my child share information with others using the Google Workspace for Education account? 23
Will Google disclose my child’s personal information? 23
What choices do I have as a parent or guardian? 23
What if I have more questions or would like to read further? 24
IT Equipment Form 25
IT Administration of Student Computers Contract 26
Computer Rules and Regulations
This document details all the IT rules and regulations that non-IT staff and students should be aware of. In
addition, the IT Department has internal documents that cover rules that apply to IT staff, documentation on
how IT in La Garenne is managed and general policies used by the IT department when making decisions.
We use the term “Computer Rules and Regulations” when referring to this document. We use the term “IT
Policy” when we refer to the set of internal IT documents and this document.

The Rules in this document apply to all staff and students who use IT resources at La Garenne: desktop
computers, laptops, smartphones, tablets, smart-watches, games consoles, software, peripherals, servers,
local network, wireless network, and Internet connectivity provided within the school’s premises.
La Garenne uses modern, reliable equipment to ensure that every staff member and every student has
Internet access in every area of the school. LG IT resources are used for educational purposes and
communication with parents. Recreational use of these resources is acceptable as long as they do not
overload the school’s network and do not violate current IT Policy. This applies to the full calendar year.

The School implements devices and software to control and monitor LG IT resources used within the context
of these Rules. The usage of all IT resources, as well as any information exchanged via the network may be
randomly checked and analysed by members of the IT Department.

Students/staff members must respect all copyright regulations and laws. No attempt should be made to
download music, video, software or any other copyright-protected materials from any resources without
payment and/or authorisation. Voluntary research of inappropriate websites (pornographic, xenophobic,
violent or racist content, etc.) is strictly prohibited.

Students/staff members must communicate in clear and correct language. No one is permitted:

● To attack someone’s dignity, integrity or sensitivity, via text messages, cyber-bullying, email, or
provocative and unlawful images;
● To attempt to obtain another individual’s password;
● To hide their identity or to use a false one, whether fabricated or stolen;
● To reveal on the Internet their own home address and phone numbers, home address and phone
numbers of staff members, students or parents.

Students/staff members are to take care of IT resources. They are not permitted to:

● modify/remove any configurations of devices that are put in place by the IT Department;
● eliminate data on the school network;
● interfere with system security.

Students whose computers are managed by the IT Department are not permitted to modify/remove certain
configurations on their personal devices:

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 ● Remove/Modify Management Profiles
● Gain administrative access to their device
● Remove/Change EFI/Firmware passwords put in place by the IT Department

IT equipment installed around the school is not to be displaced by non-IT staff. If a piece of IT equipment is
no longer required at a location or is required at a different location, IT personnel are to be informed and it is
for the IT department to allocate time and personnel to its displacement. At no time should non-IT staff
displace IT equipment without informing the IT department first and getting approval to do so. This includes:

● Unplugging desktop computers/monitors/TVs/SmartBoards/network switches etc. from power

● Disconnecting devices from wired networks
● Disconnecting Video/Audio cables connecting desktop computers and Video/Audio devices
Necessary IT support for hardware and software will be provided. Devices scheduled for repair may have all
of their data wiped. Students/staff are responsible for backing up their own data; however, the IT Department
may assist in backing-up/restoring data from malfunctioning/broken devices.
This data will be compressed, encrypted and stored in a redundant, secure storage solution. The IT
Department will not process this data in any way, other than in attempts to keep it safe and secure.
This data will be automatically deleted after 6 months for current staff/students and 3 months for
staff/students who have left the school. At any point, the staff/student may request deletion of this data.

Any damage to staff/student devices, any loss or theft is at the owner’s responsibility. Any damage to
school-owned equipment is the responsibility of the staff/student using it at the time. If the equipment is
damaged, the staff/student will be charged for its repair or replacement.

Unsolicited penetration testing

(i..e. the exploitation of an IT system without the permission of its owner to determine vulnerabilities) may
qualify as hacking and be sanctioned under Art. 143 bis of the Swiss Criminal Code (cf. "Hacking" above).
This offence does not require an intent of unjust enrichment.

Sharing access to school resources

It is forbidden to share personal access keys to school resources with anyone other than the person they are
issued to. This applies to both the online and offline resources such as school accounts, SALTO access
bracelets, network passwords, etc.
At no point in time should your personal account passwords be shared with another student or staff member.
Similar policy is applied for sharing SALTO access bracelets and badges. If a student or a staff member has
forgotten their access card/bracelet, it is forbidden to lend them yours. Instead you should accompany them
to the door they need opened and open it for them. This is done to ensure that the key is not copied or
stolen.
If this precaution is not taken and personal login credentials or physical access keys are shared, the person
sharing assumes full responsibility for any damage caused.

Violation of these Rules will result in a definitive loss of access to IT resources and disciplinary action.

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Computer Requirements
Every student studying at La Garenne must have a computing device available to them in every lesson,
homework period and extracurricular activity. Availability of this device is the responsibility of the student.
For definitions of such a device, see the requirements on the following pages.
If such a device is not available for any reason the school will provide a suitable alternative device for use by
the student free of charge for the first 3 days. After this grace period, this service is subject to a charge (see
IT Service Prices). The 3-day period gives the IT department time to contact the student’s parents and
propose options such as repair, purchase of a new computer etc. For more information see Borrower
computers.

Students from Year 1 to MYP 3

● Only Apple computers are permitted and supported from Year 1 to MYP 3.
○ macOS 10.15.7 Catalina or later is supported (macOS 11.7.9 BigSur recommended)
○ Please refer to this link for OS compatibility on various Macs.
● Chargers for every electronic device (compatible with Swiss electrical sockets).
● A protective sleeve or a bag (neoprene if possible).
● Accounts on student computers should be set up as follows:
○ An administrator account (full administrative privileges) with the login “admin” for use by the IT
Department
○ A standard account for use by the student
○ All account details and passwords are to be communicated to the IT Department at the start of
the school year (see the IT EQUIPMENT FORM at the end of this document)
○ Students are not to know the administrator account details
○ Computers are to be used by the student only and are not to be shared with a family member
○ The administrator password will be changed by the IT Department and will remain secret until it
is removed at the end of 3rd Term or in case the student leaves the school indefinitely
○ Both accounts have to be set to English or French interface
○ If this is not done the IT Department will have to contact the parents or bypass the passwords;
parents will be charged for the time spent by the IT Staff (see “Computers and Prices”)
● A USB drive (8GB or larger)
● Headphones/Earphones with a microphone
● If a device with USB-C ports is used, the student is required to have a USB-C to USB-A adapter

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Obligatory Software:
1. macOS 10.15.7 Catalina or later (macOS 11.7.9 BigSur recommended)
2. iMovie - Free on Apple AppStore
3. GarageBand with base sound package - Free on Apple AppStore
4. The Unarchiver - Free on Apple AppStore
5. Scratch Desktop - Free on Apple AppStore
6. Google Chrome - download link
7. LibreOffice - download link
8. Blender - download link
9. Gimp - download link
10. VLC - download link
11. Google Earth Pro - download link
12. Audacity - download link
13. ScreenSharePro - download link
14. Ultimaker Cura - download link
15. Krita - download link
16. MuseScore - download link

If the above software is not installed the parents will be charged for the IT time. There is no charge for the
software itself since it is all free. Software from the Apple AppStore requires the student to have an Apple
ID. The IT Department is not responsible for the creation and management of a student’s personal Apple ID.

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Students from MYP 4 to DP2
● Parents or legal guardians must sign the IT Administration of Student Computers Contract. If this
is not done, the same rules as for MYP3 or below apply.
● Any computer/tablet that is able to fit the below requirements is allowed for MYP 4 to DP 2
○ Able to run Google Chrome
■ See OS requirements for computers here: link
■ For Chrome OS devices, must be able to run Google Chrome 115 or above
■ For Android devices, Android version 7.0 or higher and GMS services are required
■ For iOS devices, the ability to run iPadOS 14 or newer is required. For information on device
support see this link
○ Ability to use Google Services
○ Ability to connect to 802.1x wireless networks
○ Have a webcam, microphone and speakers
○ Display size of at least 10 inches
● In case a tablet is used a keyboard is highly recommended
● Chargers for every electronic device brought to the school (compatible with Swiss electrical sockets).
● A protective sleeve or a bag (neoprene if possible).
● A USB drive (8GB or larger)
● Headphones/Earphones with a microphone
● If a device with USB-C ports is used, the student must have a USB-C to USB-A adapter

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Classroom Computers
Classroom computers are configured with network accounts created for every teacher. Teachers are to use
their respective accounts only. Passwords for such accounts are not to be shared with other staff members
or students.
Although it is the responsibility of each staff member to make sure that their data is stored safely and backed
up, the system is configured so that certain parts of the home folder (Desktop/Documents/Pictures/etc.) are
stored on the school server and backed up regularly. In case any loss of files occurs, staff may request the IT
department to attempt and recover it. At the time of writing, the following directories are not backed up and
are stored locally on each classroom computer:
● ~/Downloads
● ~/Library/Caches
● ~/Library/Application Support/Google

Classroom computers also have 2 local accounts: one is used by the IT department for management, and
the other is for teachers in case network accounts are unavailable for any reason.
The account used by the IT department is to be used by the IT department only and its password is not to be
shared with anyone other than members of the IT department.
The account used by teachers is to be used by school staff and students with permission from school staff.
Login credentials for this account are not to be shared with anyone not part of La Garenne.

The IT department reminds staff and students to remove their personal details and log out of personal
accounts at the end of the session using a local account. This is because local account login credentials are
shared and another student/staff member may gain access to data they should not have access to.
Any data stored on local accounts can be wiped at any point. Storing important information on local accounts
in classroom computers is not recommended. Backing up this information is down to the user.

All software required for the educational process is pre-installed on classroom computers. If new software
becomes a requirement, this is to be communicated to the IT department. The IT department will then take
reasonable time to test software compatibility and its compliance with the IT policy. After that, the software
will be installed on classroom computers. The IT department reserves the right to refuse the installation of
any software that does not comply with the IT Policy.
Use of classroom computers is monitored and they should not be used for malicious purposes. IT equipment
should be used with care and the user is responsible for not damaging it. At no time should any cables
connected to IT equipment by the IT department be disconnected from it by staff other than members of the
IT department. This includes unplugging Audio/Video cables, power cables, network cables, etc.

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Office Computers
Most office computers are configured with a local account used by the IT department and a local account for
every staff member using it. Some office computers are configured with network accounts created for every
staff member as required. Staff are to use their respective accounts only. Passwords for accounts are not to
be shared with other staff members or students.

If your office computer uses a network account, all regulations in Classroom computers apply. If your
computer uses a local account, please read the regulations below. If you are not sure, please get in contact
with the IT department. Not knowing which regulation you should follow does not free you from the
consequences that would follow for breaking the regulations.

The IT department is not responsible for any data stored locally on office computers. It is up to the user to
back up any important information securely in the appropriate location such as the school server, Google
Drive or other locations approved by the IT Policy.

School Provided Laptops

Some staff members have a laptop provided by the school. The laptop comes with all required software, a
local account used by the IT department, a local account for the staff member using it, the NextCloud
syncing tool that syncs data between the staff member’s local home directory on the computer and the
respective home directory network share on the school server.

All rules that apply to office computers also apply to the school provided laptops. Staff members are not
granted administrative privileges on their school provided laptop and should consult with the IT Department
if they need to install software that is not available through the Munki Software Centre managed by La
Garenne IT Department.

When staff are given a school laptop, they must agree to its terms of use by signing the Teacher Laptop
Agreement. Once that document is signed, the staff member is responsible for keeping the computer in
working order and will be charged the cost of repair or replacement if the computer is returned damaged
once the staff member leaves La Garenne.

Borrower Computers
The school possesses several computers that can be lent to students if their primary computing device is not
available for any reason. As per Computer Rules and Regulations, every student is to have a suitable
computing device available to them during any lesson, homework period, activity, etc. For more detailed
information about this see Computer requirements.

The borrower device is lent to the student free of charge for the first 3 days, followed by a flat fee of CHF 20
per day. The 3-day grace period gives the IT department enough time to contact the student’s parents and
propose a solution such as purchasing a new computing device for the student or organising a repair of their
device.

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During the borrowing period, the person borrowing is fully responsible for the device. If the device is
returned damaged or missing its original charger, the repair or replacement of the device must be repaid in
full. The device must be returned to the IT office and handed to a member of the IT department, who will
then note the device as returned in the system. If this is not done the daily charge will continue up until the
device is returned. Simply leaving the device on the school campus is not sufficient.

Borrower devices are mainly intended for student use, however staff may request to borrow a computer for
up to 1 day from the IT Department. However, this is only possible if enough devices remain available for
students. If a device is required by a staff member for longer than 1 day, special permission needs to be
requested from the Direction.

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Permitted software Staff/Student:
New software has to be approved by the IT department prior to its implementation in the school
environment. Software compatibility needs to be tested in different operating systems.
➔ Software to communicate with parents (e.g Skype, WhatsApp, WeChat, Telegram, etc.)
➔ Class resources software
➔ Translators
➔ A reasonable number of games only appropriate for the student’s age
➔ Reading software (e.g. Kindle, etc)
➔ Cloud storage solutions (e.g. Google Drive, DropBox, Evernote etc.)
➔ Any software made available through the Munki Managed Software Centre managed by La Garenne
IT Department.

The above software is not obligatory and its installation or functioning is not the responsibility of the IT
Department.

Forbidden software:
➢ Software that enables the download of music, video, software, etc from any resources without
payment (e.g. YouTube downloader)
➢ Games that are not for the student’s age (e.g Fortnite 12+, Call of Duty 17+, etc.)
➢ If such games are installed, written permission from parents/legal guardian, the school’s
director and student’s house parent must be provided in advance to the IT Department
➢ Torrent Clients (e.g. uTorrent, Qbittorrent, Transmission, etc.)
➢ Network settings changing agents (e.g. Hotspot Shield, HolaVPN, etc)
➢ Any VPN software
If the above requirements are not met the games/software will be uninstalled, parents charged for the IT
time spent, the student’s houseparent informed and sanctions will be considered.

Smartphone and tablets requirement:

➢ English or French interface
➢ Protective case or folder
➢ Any software or applications installed on student devices should comply with the school’s IT Policy
and should be age-appropriate
➢ Possible software: Translators, reasonable number of games, reading software (e.g. Kindle etc),
books archive, archive agent, Evernote, Dropbox, Google Earth and other mapping software, etc.
➢ Forbidden software: torrent download agents (e.g. Utorrent), network settings changing agents (e.g.
Hotspot Shield etc), games that are not appropriate for the student’s age.
If the above requirements are not met the games/software will be uninstalled, parents charged for the IT
time spent, the student’s houseparent informed and sanctions will be considered.

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E-Safety Statement
La Garenne International School works with children and families to educate children from 5 to 18 years
in Chesières, Switzerland.

The purpose of this policy statement is to:

● ensure that the safety and wellbeing of children and young people is paramount when adults, young
people or children are using the internet, social media or mobile devices;
● provide staff and volunteers with the overarching principles that guide our approach to online safety;
● ensure that, as an organisation, we operate in line with our values and within the law in terms of how
we use online devices.

The policy statement applies to all staff, students and anyone involved in La
Garenne’s activities.

We believe that:
● children and young people should never experience abuse of any kind;
● children should be able to use the internet for education and personal development, but safeguards
need to be in place to ensure they are kept safe at all times.

We recognise that:
● the online world provides everyone with many opportunities; however, it can also present risks and
challenges;
● we have a duty to ensure that all children, young people and adults involved in our organisation are
protected from potential harm online;
● we have a responsibility to help keep children and young people safe online, whether or not they are
using La Garenne’s network and devices;
● all children, regardless of age, disability, gender reassignment, race, religion or belief, sex or sexual
orientation, have the right to equal protection from all types of harm or abuse;
● working in partnership with children, young people, their parents, carers and other agencies is
essential in promoting young people’s welfare and in helping young people to be responsible in their
approach to online safety.

We will seek to keep children and young people safe by:

● appointing an online safety coordinator and a member of the IT Department;
● providing clear and specific directions to staff and volunteers on how to behave online through our
behaviour code for adults;
● supporting and encouraging young people using our service to use the internet, social media and
mobile phones in a way that keeps them safe and shows respect for others;
● supporting and encouraging parents and carers to do what they can to keep their children safe
online by setting up parental controls on their children’s devices, and reminding them of the dangers
of their children 'meeting' people online or giving out details to strangers;

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 ● developing an online safety agreement for use with young people and their parents/carers;
● developing clear and robust procedures to enable us to respond appropriately to any incidents of
inappropriate online behaviour, whether by an adult or a child/young person;
● reviewing and updating the security of our information systems regularly;
● ensuring that usernames, logins, email accounts and passwords are used effectively ensuring
personal information about the adults and children who are involved in our organisation is held
securely and shared only as appropriate;
● ensuring that images of children, young people and families are used only after their written
permission has been obtained, and only for the purpose for which consent has been given;
● providing supervision, support and training for staff and volunteers about online safety, examining
and risk-assessing any social media platforms and new technologies before they are used within the
organisation.

If online abuse occurs, we will respond to it by:

● having clear and robust safeguarding procedures in place for responding to abuse (including online
abuse);
● providing support and training for all staff and volunteers on dealing with all forms of abuse,
including bullying/cyberbullying, emotional abuse, sexting, sexual abuse and sexual exploitation;
● making sure our response takes the needs of the person experiencing abuse, any bystanders and
our organisation as a whole into account;
● reviewing the plan developed to address online abuse at regular intervals, in order to ensure that
any problems have been resolved in the long term.

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Consequences For Not Following Computer Rules and Regulations
If the IT requirements are not accepted, the students will not be able to use the school network or their
devices.

The school has the right to confiscate any computer or device should the rules and regulations be broken or
if the computer is used or treated inappropriately. Students are responsible for their own devices and may
not lend them or share them.

Computer Rules During School Holidays

At the start of the school year, the IT Department sets up student devices and starts enforcing the school’s IT
Policy. During mid-term and half-term breaks as well as at weekends, parents and legal guardians are
responsible for the enforcement of the school’s IT Policy. During these periods, students are not granted
administrative rights on their electronic devices, in order to avoid having to set up the devices again as at the
start of the school year.

As the end of the school year approaches, the IT Department will dedicate time to take student devices,
class by class and remove all the restrictions. This does not mean that the school’s IT Policy no longer
applies. Until the student leaves the school for the summer holidays, the student should keep following all
the rules detailed in the IT Policy.

If the student leaves school early, the parents are to inform the school in advance in order to allow time to
remove all the restrictions from the student’s devices.

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School Email
The school account is a professional email account (@la-garenne.ch). Students/Staff should treat their school
accounts the same way they would treat a future account assigned by their employer, or by their university.
Students are expected to continue to use their personal email account for personal communication with
family and friends, while using their school email account for school purposes. This is exactly the same
scenario students will encounter when they graduate and move to college or into the workforce. We believe
it is important that our students understand and practise the difference between professional and personal
communication over electronic means. Having a professional email account at school will facilitate this
understanding.

Sign in via Google Education

Unlike a personal email account, a professional email account is provided by La Garenne School to its
members with the purpose of clearly identifying the origin of an email while facilitating collaboration among
its members. A school email account bears the name of La Garenne International School as the issuer of the
email account and provides the following benefits over a personal email account:

➔ It provides a verifiable means for official internal school communication. For example, we send
copies of important notifications to the student’s official email address.
➔ It allows recipients of your emails to easily identify the origin of the email and associate it with
the issuing institution’s name. For example, universities see emails coming from an educational
domain more favourably than emails from a generic domain (gmail.com, hotmail.com, etc.)
because they can clearly identify where the email is coming from.
➔ It makes it easier for people in the same domain to communicate. For example, teachers know
the email address of their students. Students will not need to share their personal email account
with their teachers.

School email accounts have additional benefits:

➔ The school email account allows access to “Google Workspace for Education,” which provides
online file storage and the ability to share files safely and with ease between staff and students.
➔ The school email account is monitored. Communication between teachers and their students is
more transparent when there is an official means of communication for school-related work and
that channel is open for monitoring. We discourage teachers from establishing casual electronic
communication with students over personal email accounts.

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Student Email, Google Services and Other Online Accounts Provided by the
School
Starting from Year 1, Students will be provided with a school email as required. This email is used to login to
other online educational services provided by the school. It will also serve as an online office suite and cloud
storage for the student’s educational needs.

When a student leaves La Garenne, they may continue to use the school email address, although with
limited access rights and functionality. Its main purpose is to maintain contact between the school and alumni
students. The school might send out promotional emails as well as invitations to events.
If the account of an alumni student remains inactive for over 2 years, the account will be automatically
suspended. We recommend setting up email forwarding from the school’s account to a personal account in
order to be informed if the account is about to be suspended. If you require any assistance in doing this,
please contact the IT Department.

One year after the account has been suspended it will be automatically deleted. Students are to export all
their data of interest (school work, emails, contact lists, files, etc.) from the school account if they are
planning to keep it inactive for a prolonged period.

The school is not responsible for any data stored in the school Google Workspace account as well as any
other school provided accounts. If an alumni student uses the account for malicious purposes, the school
reserves the right to block access to that account.

Staff School Email, Google Services and Other Online Accounts Provided by
the School
After a staff member leaves the school, the school provided Google Workspace account will be suspended
and the staff member will no longer be able to access it. Former staff members may send a request to the IT
Department if they require access to data from their account. The request will be processed in a timely
manner and temporary access will be restored so long as permission from the head of department
previously responsible for the staff member is granted. Such a request can be filed a maximum of 3 months
after the former staff leaves the school, after which we can no longer guarantee storage of former staff data.
Once the staff member leaves the school, it is the responsibility of that staff member to export all the data
from the school provided accounts and school systems. The IT Department will assist staff if they need help
in exporting the data, however, it is the responsibility of the staff to export it and keep it safe.

All data of interest to La Garenne created by the staff member, while working for La Garenne has to be
properly stored and transferred to another staff member as needed, before the account is deleted.

The IT Department puts in a great deal of effort into keeping staff data safe, secure and takes all the
necessary steps to make sure no data is lost or corrupted. This is only possible if members of staff follow the
IT Policy and follow the recommendations on data storage imposed by the IT Department.

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IT Service Prices
● Macbook Pro 13” - M2 CHF 1’600* (price in July 2023, subject to change)
● Macbook Air 13” - M2 CHF 1’600* (price in July 2023, subject to change)
● Macbook Air 13” - M1 CHF 1’300* (price in July 2023, subject to change)
● Work on computer/electronic device CHF 200/hour
● La Garenne Branded Computer Bag CHF 50
● Computer Rental fee CHF 20/day **
● USB-C to USB-A adapter CHF 10
● Online purchases made by La Garenne10% of cost

*A protective case and all the necessary settings and software (see Compulsory computer requirements for
student computers) will be provided with the purchase of a new computer. Prices are for the base model of
the computer, if a higher spec model is selected, the price will be higher.

**The school may loan a computer should a student not have a computer. For the first three days, there is no
fee. From the fourth day onwards there is a set fee per day (see above). The student is fully responsible for
the rental computer. In case of loss or damage of the rental computer, the cost of repair/replacement will be
charged to the student's account. This service is subject to availability.

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 Teacher Laptop Agreement
La Garenne is pleased to be able to offer MYP teachers a laptop computer for use in their classroom and for
school business elsewhere.
This offers the ability to move the computer easily around the classroom or to be able to take the computer
home to complete work for classroom projects.
Teachers who elect to use a laptop computer as their assigned classroom computer will need to agree to
certain terms of use as outlined in this document.

The terms of use are listed below:

1. The laptop computer remains the property of La Garenne school, and is issued to employees for the purpose
of conducting school business. It is intended only for the use of the school employee to whom it is assigned.
2. We would expect the laptop to be at school on scheduled workdays in order to receive administrative
communications, upgrades and software updates, to take daily attendance registers and meet other
requirements of the student records management system, etc.
3. The laptop computer may be taken home or to other locations after school hours by the employee. However,
the employee is responsible, at all times, for the care and appropriate use of the laptop computer.
4. Each user who is assigned a laptop computer must be familiar with the school’s Computer IT Rules and
Regulations document available at https://www.la-garenne.ch/PDF/Computer_Rules_and_Regulations.pdf.
5. It is essential that the employee assigned a laptop notifies the IT Department immediately on
[email protected] if the laptop is lost or stolen.
6. Laptops which are damaged beyond reasonable wear and tear, or laptops which are lost, are the
responsibility of the employee to replace at face value.
7. The laptop computer is configured to be used on the school network. The IT Department will not be able to
assist you at your home in order to connect the laptop to other networks.
8. The laptop is issued to you in your current teaching position. If your role changes, the laptop may be
reassigned to other teachers.
9. The laptop computer will need to be returned to the IT department from time to time to receive regular
maintenance and upgrades. You will be notified when this becomes necessary.
10. Any and all educational information collected, stored or created on your school laptop shall not be deleted
and will be retained as the property of La Garenne school.
11. Laptops must be returned immediately at the end of your contract.
12. School policies regarding appropriate use, data protection, computer misuse, health and safety must be
adhered to by all users of the computer.

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Form to be completed by teacher requesting school laptop

If you have read and agree to the terms listed above and wish to be assigned a school laptop computer,
please complete the information below and sign this agreement.

First Name: (Print)

Last Name: (Print)

Home Address: ______________________________________________________________

______________________________________________________________

______________________________________________________________

Mobile telephone number: ______________________________________________________________

Computer Serial Number:

Computer Make and Model:

Computer State:

Additional Equipment Assigned: Charger, carry bag USB-C to USB-A adapter, ____________________________

________________________________________________________________________________________

I have received the equipment listed above and agree to the terms listed on this form.

Name: ___________________________________________________________________________

Signature: __________________________________

Date: __________________________________

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Google Workspace for Education
To parents and guardians,
At La Garenne School we use Google Workspace for Education, and we are seeking your permission to provide
and manage a Google Workspace for Education account for your child. Google Workspace for Education is a set
of education productivity tools from Google including Gmail, Calendar, Docs, Classroom, and more used by tens of
millions of students and teachers around the world. At La Garenne School, students will use their Google
Workspace for Education accounts to complete assignments, communicate with their teachers, sign into online
services with their Google Account, and learn 21st century digital citizenship skills.

The notice below provides answers to common questions about what Google can and cannot do with your child’s
personal information, including:

➔ What personal information does Google collect?

➔ How does Google use this information?
➔ Will Google disclose my child’s personal information?
➔ Does Google use student personal information for users in K-12 schools to target advertising?
➔ Can my child share information with others using the Google Workspace for Education account?

Please read it carefully, let us know of any questions, and then sign below to indicate that you have read the
notice and give your consent. If you do not provide your consent, we will not create a Google Workspace for
Education account for your child.

It is obligatory to have your permission in order to create an account for your child.
If you do not agree with this, please email [email protected] and [email protected] to indicate your
disagreement about using Google Workspace for education at La Garenne prior to the start of the academic year.
Students who cannot use Google services may need to use other software to complete assignments or
collaborate with peers.

I give permission for La Garenne School to create/maintain a Google Workspace for Education account
for my child and for Google to collect, use, and disclose information about my child only for the purposes
described in the notice below.

Thank you,
La Garenne IT Department

Full name of student _________________________________________

Printed name of parent/guardian _________________________________________

Signature of parent/guardian _____________________ Date: ____________

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Google Workspace for Education Notice to Parents and Guardians
This notice describes the personal information we provide to Google for these accounts and how Google collects,
uses, and discloses personal information from students in connection with these accounts.

Using their Google Workspace for Education accounts, students may access and use the following “Core
Services” offered by Google (described at https://workspace.google.com/terms/user_features.html):
● Gmail
● Currents
● Calendar
● Chrome Sync
● Classroom
● Cloud Search
● Contacts
● Docs, Sheets, Slides, Forms
● Drive
● Groups
● Google Hangouts, Google Chat, Google Meet, Google Talk
● Jamboard
● Keep
● Sites
● Vault
● Etc.

In addition, we also allow students to access certain other Google services with their Google Workspace for
Education accounts. Specifically, your child may have access to the following “Additional Services”:

● Applied Digital Skills ● Google Pay

● Blogger ● Google Photos
● Chrome Web Store ● Google Play
● CS First ● Google Search Console
● Google Takeout
● Google Bookmarks
● Google Translator Toolkit
● Google Books ● Google Trips
● Google Cloud Platform ● Individual Storage
● Google Cloud Print ● Partner Dash
● Google Custom Search ● Play Books Partner Center
● Google Data Studio ● Scholar Profiles
● Google Earth ● Search and Assistant
● Google Groups ● Socratic
● Third-Party App Backups
● Google Maps
● Tour Creator
● Google Messages ● Web and App Activity
● Google My Maps ● YouTube

Google provides information about the information it collects, as well as how it uses and discloses the information

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it collects from Google Workspace for Education accounts in its Google Workspace for Education Privacy Notice.
You can read that notice online at https://workspace.google.com/terms/education_privacy.html
You should review this information in its entirety, but below are answers to some common questions:

What personal information does Google collect?

When creating a student account, La Garenne School may provide Google with certain personal information about
the student, including, for example, a name, email address, and password. Google may also collect personal
information directly from students, such as telephone numbers for account recovery or a profile photo added to
the Google Workspace for Education account.

When a student uses Google services, Google also collects information based on the use of those
services. This includes:

➔ device information, such as the hardware model, operating system version, unique device identifiers,
and mobile network information including phone number;
➔ log information, including details of how a user used Google services, device event information, and the
user's Internet protocol (IP) address;
➔ location information, as determined by various technologies including IP address, GPS, and other
sensors;
➔ unique application numbers, such as application version number; and
➔ cookies or similar technologies which are used to collect and store information about a browser or
device, such as preferred language and other settings.

How does Google use this information?

In Google Workspace for Education Core Services, Google uses student personal information to provide, maintain,
and protect the services. Google does not serve ads in the Core Services or use personal information collected in
the Core Services for advertising purposes.
In Google Additional Services, Google uses the information collected from all Additional Services to provide,
maintain, protect and improve them, to develop new ones, and to protect Google and its users. Google may also
use this information to offer tailored content, such as more relevant search results. Google may combine personal
information from one service with information, including personal information, from other Google services.

Does Google use student personal information for users in K-12 schools to
target advertising?
No. For Google Workspace for Education users in primary and secondary (K-12) schools, Google does not use any
user's personal information (or any information associated with a Google Workspace for Education Account) to
target ads, whether in Core Services or in other Additional Services accessed while using a Google Workspace for
Education account.

Does Google use student personal information for users in K-12 schools to
target advertising?
No. For Google Workspace for Education users in primary and secondary (K-12) schools, Google does not use any

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user personal information (or any information associated with a Google Workspace for Education Account) to
target ads, whether in Core Services or in other Additional Services accessed while using an Google Workspace
for Education account.

Can my child share information with others using the Google Workspace for
Education account?
We may allow students to access Google services such as Google Docs and Sites, which include features where
users can share information with others or publicly. When users share information publicly, it may be indexable by
search engines, including Google.

Will Google disclose my child’s personal information?

Google will not share personal information with companies, organisations and individuals outside of Google
unless one of the following circumstances applies:
➔ With parental or guardian consent. Google will share personal information with companies, organisations or
individuals outside of Google when it has parents’ consent (for users below the age of consent), which may
be obtained through Google Workspace for Education schools.
➔ With La Garenne School. Google Workspace for Education accounts will be shared, because they are
school-managed accounts that give administrators access to information stored in them.
➔ For external processing. Google may provide personal information to affiliates or other trusted businesses or
persons to process it for Google, based on Google’s instructions and in compliance with the Google
Workspace for Education privacy notice and any other appropriate confidentiality and security measures.
➔ For legal reasons. Google will share personal information with companies, organisations or individuals
outside of Google if it has a good-faith belief that access, use, preservation or disclosure of the information is
reasonably necessary to:
◆ meet any applicable law, regulation, legal process or enforceable governmental request.
◆ enforce applicable Terms of Service, including investigation of potential violations.
◆ detect, prevent, or otherwise address fraud, security or technical issues.
◆ protect against harm to the rights, property or safety of Google, Google users or the public as required or
permitted by law.

Google also shares non-personal information -- such as trends about the use of its services -- publicly and with its
partners.

What choices do I have as a parent or guardian?

First, you can consent to the collection and use of your child’s information by Google. If you do not provide your
consent, we will not create a Google Workspace for Education account for your child, and Google will not collect
or use your child’s information as described in this notice.

If you consent to your child’s use of Google Workspace for Education, you can access or request deletion of your
child’s Google Workspace for Education account by contacting the IT Department at [email protected]. If you wish
to stop any further collection or use of your child's information, you can request that we use the service controls
available to limit your child’s access to features or services, or delete your child’s account entirely. The link which
you and your child can also visit while signed in to the Google Workspace for Education account to view and

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manage the personal information and settings of the account is https://myaccount.google.com.

What if I have more questions or would like to read further?

If you have questions about our use of Google’s Google Workspace for Education accounts or the choices
available to you, please contact the IT Department at [email protected].
If you want to learn more about how Google collects, uses, and discloses personal information to provide services
to us, please review the Google Workspace for Education Privacy Centre
(https://www.google.com/edu/trust/), the Google Workspace for Education Privacy Notice
(https://workspace.google.com/terms/education_privacy.html), and the Google Privacy Policy
(https://www.google.com/intl/en/policies/privacy/).

The Core Google Workspace for Education services are provided to us under Google Workspace for Education
Agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) and the Data Processing
Amendment (at https://www.google.com/intl/en/work/apps/terms/dpa_terms.html).

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IT Equipment Form
All electronic devices brought to the school are the responsibility of the student; La Garenne does not take
responsibility for any device that a student may lose or damage. La Garenne IT Department recommends
bringing only those electronic devices required by the school programme (please see the Computer
Requirements section for more details). Configuration or repair of any device other than the primary
computing device of the student is not the responsibility of the IT Department and will be charged at the
standard rate to the student account as indicated in the IT Service Prices section.

The IT Department must be made aware of any electronic device brought to school. Please fill out the form
below clearly indicating all electronic devices the student intends to use on school premises:

Primary Computing Device:

Must be compliant with the Computer Requirements

Device Maker (Ex. Apple): ______________________________________________

Device Model (Ex. MacBook Air M1 2020): ______________________________________________

Other Electronic Devices:

Please list all other electronic devices indicating the device maker and model bellow:

_________________________________________________________________________________

_________________________________________________________________________________

Thank you,
La Garenne IT Department

Full name of student: ______________________________________________

Printed name of parent/guardian: ______________________________________________

Signature of parent/guardian _____________________ Date: _______________________

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IT Administration of Student Computers Contract
La Garenne IT Department administers student computers as per Computer Rules & Regulations document.
Students are not granted administrative privileges on their computers in order to stop them from accidentally
installing malicious software rendering their computer not suitable for classwork.

These rules are not optional for students in MYP3 and below. No student in these grades is allowed to have
administrative privileges on their computer and must present all electronic devices to the IT Department for
configuration. The primary computing device used in the classroom must be compliant with the Computer
Requirements section of the Computer Rules & Regulations document for the age group in question. If a student
wishes to install an application that has not been pre installed by the IT Department the student is free to come by
the IT Department and if the application does not violate the Computer Rules & Regulations it will be installed. All
computer configurations necessary for school work such as connecting to the school network are performed free
of charge by the IT Department. Any other works on the computer that are beyond the scope of program
installation and configurations required for classwork, including computer repair are charged at CHF 200/hour
with prior allowance from the student’s parents or legal guardians.

Students in MYP4 and above are considered responsible by the IT Department and can request to not have their
computer managed by the IT Department. They are required to get this form signed by their parents or legal
guardian. Unless the form is signed and provided to the IT Department the same rules apply as for MYP3 and
below students. Once the form has been signed the student is responsible for managing their device. The student
is then able to use any device that is suitable for classroom use; Please see Computer Rules & Regulations for
clarification on computer requirements in the classroom. The IT Department is not responsible for any
configuration or installation of software on the device. Students will be provided with credentials to use school
systems as required, connecting their devices to school systems including the school network is the responsibility
of the student. In case the student is not able to do so the IT Department can be of assistance, however, the
student’s parents will be charged CHF 200/hour.

By signing this document I confirm that ____________________________ (student full name) is in MYP4 or
above grade in La Garenne International School

I would like to grant him/her the right to administer their computer and accept that the La Garenne IT Department
is no longer responsible for configuring it and keeping it functional for classroom use.

Parent / Legal Guardian Details:

Full Name: ________________________________________________________________

Signature ______________________________ Date: _______________________

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