The document outlines quality, health, safety, and environmental requirements and questions for contractors to address. It covers policies, certifications, training programs, incident response procedures, and other management systems. Contractors are asked to provide details on their QHSE systems and processes to be evaluated.
The document outlines quality, health, safety, and environmental requirements and questions for contractors to address. It covers policies, certifications, training programs, incident response procedures, and other management systems. Contractors are asked to provide details on their QHSE systems and processes to be evaluated.
The document outlines quality, health, safety, and environmental requirements and questions for contractors to address. It covers policies, certifications, training programs, incident response procedures, and other management systems. Contractors are asked to provide details on their QHSE systems and processes to be evaluated.
The document outlines quality, health, safety, and environmental requirements and questions for contractors to address. It covers policies, certifications, training programs, incident response procedures, and other management systems. Contractors are asked to provide details on their QHSE systems and processes to be evaluated.
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Number Name Description
1.2 Services 1.2.1 QHSE 1.2.1.1 Please share Contractor Profile covering details about company, its vision & mission, quality policy, expertise, strengths, finances, team, projects executed, achievements and reputation etc.
1.2.1.2 Is there is any change in status of ISO 9001, ISO 14001, ISO 45001/OHSAS 18001 certificate? 1.2.1.4 Is there is any change in status of other certifications previously mentioned by (or applicable to) the organization such as ISO/TS 16049, U-Stamp approval ASME IX, Weld shop approval ISO 3834- 2, ISO 55001, ISO 50001, Testing lab approval ISO 17025 etc.?
1.2.1.6 Please share organization's Quality, Health, Safety and
Environment policy. 1.2.1.7 Provide details regarding Job description along with required experience of the Quality & EHS positions to be deployed at site.
1.2.1.8 Does the organization focus on the training and skill development of personnel (staff and operators/workers) with respect to Quality, Health, Environment & Safety?
1.2.1.10 Provide the list of owned Infrastructure, machines & equipments,
trailer mixtures, tools & tackles, Lifting jigs & fixtures and Site Lab Equipment and testing instruments etc.
1.2.1.11 Is there a system established to carry out the regular and periodic maintenance of the machines, equipments, vehicles, crane etc. relevant to your proposed scope?
1.2.1.13 Does the organization carry out periodic calibration and validation of all the tools, measuring instruments and equipments?
1.2.1.15 Please share standard MQPs, FQAPs, Work Instructions/ SOPs,
checklists, inspection and testing formats etc. with respect to prospective scope of work, which adequately covers all quality requirements.
1.2.1.16 Does the organization have a system of reciept/ incoming
inpsection to assure quality of your supplied material? 1.2.1.18 Does the organization purchase or sub-contract or outsource the work to vendors? 1.2.1.20 Please share detailed list of approved Vendors (sub-contractors and suppliers). 1.2.1.21 Are there any guidelines/methodology and plans available (or previously developed) for material storage at site? 1.2.1.23 Please provide details regarding your NC management process/procedure. 1.2.1.24 Does the organization have a customer complaints handling system? 1.2.1.26 Does the organization have dedicated Quality team for MQPs review, approval and to carry out inspections of supply scope of material at manufacturers premises before release. e.g. for Transmission line material.
1.2.1.27 Does the proposed scope include AC package works for solar plant? Are you equipped to perform all the tests (as per attached list) at site?
1.2.1.29 Provide the acceptance of General Quality Requirements for
Contractors (Sign on every page along with Stamp, Name, Designation & Date).
1.2.1.30 Submit policy/guideline to ensure that no child labour (under age
of 15) is employed. 1.2.1.31 Submit the HSE roles and responsibilites of the line management personnel. 1.2.1.32 Submit Policy/procedure of health monitoring of employees for OH&S hazards. 1.2.1.33 Submit details of system/evidences to ensure competency for operator of plants and equipments. 1.2.1.34 Submit procedure for incident management. 1.2.1.35 Submit standard Emergency response plan. 1.2.2 SCM 1.2.2.1 Please share details regarding company's infrastructure vis-à-vis the specific service offered including but not limited to scale of operations, key equipment details, support services and post contract service facilities. Please detail service team matrix and service response strategy/philosophy
1.2.2.2 Please share all available type test reports, product certifications & reports, IEC reports for material or equipment which may be supplied under the scope of the proposed service.
1.2.2.3 Please share all applicable regulatory approval certificates for
service offered 1.2.2.4 Please share training and skill development plan that the company follows for continuous improvement of skill sets of its personnel
1.2.2.5 Please share details regarding ranges of services offered by the
company for the specified scope. When did the company start operations? How much cumulative volume of work with relevant scope has it done ever since? 1.2.2.6 Please share details regarding experience of undertaking work with similar scope and using manpower and equipment with similar profile
1.2.2.7 Please detail experience of working with relevant government or
regulatory authorities, State Boards, Transco, DISCOMs, Utility Companies etc. This could include List of Approvals fromo State Electricity Boards wherever applicable
1.2.2.8 Please share details of foreign technical collaborations, if any
1.2.2.9 What methodology do you adopt for managing fulfilment of
contractual obligations and monitoring progress on an ongoing basis. What are the productivity improvement programs that you follow so as to ensure that customer/project requirements are met? Please share relevant documentation and record.
1.2.3 Other Documents
1.2.3.1 Electrical License complying CEA Safety Regulation No.3 (for Electrical Contractors only) 1.2.3.2 PF Registration certificate 1.2.3.3 ESIC Registration certificate 1.2.3.4 MOA (Memorandum of Association) 1.2.3.5 AOA (Article of Association) 1.2.3.6 Workmenship Compensation Insurance compliance 1.2.3.7 BOCW Act Registration (where applicable) 1.2.3.8 Labour license (where applicable) 1.2.3.9 Health Insurance Compliance 1.2.3.10 NDA for technical documents, drawings and other intellectual properties 1.2.3.11 Indemnity Bond indemnifying ReNew from all liabilities that may arise while carrying out the job at site 1.2.3.12 Declaration from Vendor that when work scope involves works to be performed at ReNew's site by the respective sub-supplier, requirements defined in Contractor Evaluation checklist shall be complied with.
1.3 Pre Qualification questions
1.3.1 General EHS Systems 1.3.1.1 Policies 1.3.1.1.1 Is there a working health and safety policy? 1.3.1.1.2 Are these policies included in an employee induction document?
1.3.1.1.3 Does the organization have working cardinal rules including drug and alcohol policy? 1.3.1.1.4 Does the organization have a working Environmental policy? 1.3.1.1.5 Are these policies included in an employee induction document?
1.3.1.1.6 Is there a working policy to ensure "under aged people are not employed" 1.3.1.2 Responsibilities 1.3.1.2.1 Have contractors and their staff been informed to understand the legal responsibilities they hold on behalf of their organization for EHS Training? Management
1.3.1.2.2 Have contractors and their staff been informed to understand the legal responsibilities they hold on behalf of their organization for EHS Training? Supervisors
1.3.1.2.3 Have contractors and their staff been informed to understand the legal responsibilities they hold on behalf of their organization for EHS Training? Employees
1.3.1.2.4 Have contractors and their staff been informed to understand the legal responsibilities they hold on behalf of their organization for EHS Training? Subcontractor Employees
1.3.1.3 Induction and training
1.3.1.3.1 Does the organization have an effective employee induction program that includes HSE training? 1.3.1.3.2 Does the organization has an effective process to maintain records of employee induction? 1.3.1.3.3 Does the training include safe working practices and correct use of appropriate protective equipment/clothing?
1.3.1.3.4 Does the EHS induction program include instruction on the All elements of written safety plan/program 1.3.1.3.5 Does the EHS induction program include instruction on the Methods of safety supervision 1.3.1.3.6 Does the EHS induction program include instruction on the Tool box meetings 1.3.1.3.7 Does the EHS induction program include instruction on the Emergency procedures 1.3.1.3.8 Does the EHS induction program include instruction on the First Aid facilities 1.3.1.3.9 Does the EHS induction program include instruction on the Incident investigation 1.3.1.3.10 Does the EHS induction program include instruction on the Job hazard analysis techniques 1.3.1.3.11 Does the EHS induction program include instruction on the Fire prevention/protection 1.3.1.3.12 Does the EHS induction program include instruction on the New worker orientation 1.3.1.3.13 Does the EHS induction program include instruction on the Resolution of safety issues 1.3.1.3.14 Does the EHS induction program include instruction on the Defined responsibilities for safety 1.3.1.4 Selection of sub-contractors 1.3.1.4.1 Does the organization have an effective process to determine the EHS capability of sub-contractors? 1.3.1.4.2 Is the performance of sub-contractors monitored as work is being undertaken? 1.3.1.5 Health Monitoring 1.3.1.5.1 Does the organization have a system in place to monitor the health of employees with regard to any hazards they may be exposed to?
1.3.1.6 Insurance and licencing
1.3.1.6.1 Is there a working policy for Workmen Compensation/ESIC?
1.3.1.6.2 Is there a professional indemnity insurance?
1.3.1.6.3 Is there a Third Party Liability insurance? 1.3.1.6.4 Is there a motor vehicle insurance? 1.3.1.6.5 Is there a employers’ liability insurance? 1.3.1.6.6 Are all the statutory licences and permissions in place? 1.3.1.7 Plant and equipment 1.3.1.7.1 When using plant and equipment either owned, provided by client, or from any other party (leased, hired, borrowed etc) are there systems in place to ensure that All plant is fitted with safety equipment as prescribed by legislation e.g. machine guards
1.3.1.7.2 When using plant and equipment either owned, provided by
client, or from any other party (leased, hired, borrowed etc) are there systems in place to ensure that Plant and equipment is fit to be used for the purpose you intend?
1.3.1.7.3 When using plant and equipment either owned, provided by
client, or from any other party (leased, hired, borrowed etc) are there systems in place to ensure that Employees who are to operate the plant and equipment are trained in its safe use?
1.3.1.7.4 When using plant and equipment either owned, provided by
client, or from any other party (leased, hired, borrowed etc) are there systems in place to ensure that Employees have the correct licenses and/or certificates to operate the plant and equipment? 1.3.1.7.5 Does the Organization have in operation a method or system for recording regular inspections and maintenance of hand tools, machinery (cranes, vehicles, boom lifts, hoists/lifting tools, etc) and electrically operated equipment? If so describe (attach details if additional space is required)
1.3.1.8 Incident Management
1.3.1.8.1 Does the organization have an effective incident reporting system? 1.3.1.8.2 Does the organization have an effective incident investigation process? 1.3.1.8.3 Does the organization have a system to report incidents to the principal they are working for? 1.3.1.8.4 Has the organization ever been prosecuted for an EHS breach?
1.3.1.9 Personal Protective Equipment (PPE)
1.3.1.9.1 Has the organization assessed the jobs/tasks that require PPE?
1.3.1.9.2 Does the organization provide/supply PPE to all employees as
required? 1.3.1.9.3 Does the PPE provided comply with all legal requirements?
1.3.1.9.4 Are employees trained in its correct use, maintenance & storage of PPEs? 1.3.1.10 Safe Work methods 1.3.1.10.1 Does the organization have and follow safe work procedures for Fall protection 1.3.1.10.2 Does the organization have and follow safe work procedures for Scaffolding/working platform 1.3.1.10.3 Does the organization have and follow safe work procedures for Floor/wall/roof openings guards 1.3.1.10.4 Does the organization have and follow safe work procedures for Mobile equipment safety 1.3.1.10.5 Does the organization have and follow safe work procedures for Housekeeping 1.3.1.10.6 Does the organization have and follow safe work procedures for Fire protection 1.3.1.10.7 Does the organization have and follow safe work procedures for Injury treatment procedure 1.3.1.10.8 Does the organization have and follow safe work procedures for Rescue/evacuation procedures 1.3.1.10.9 Does the organization have and follow safe work procedures for Hazard recognition 1.3.1.10.10 Does the organization have and follow safe work procedures for Toxic substances 1.3.1.10.11 Does the organization have and follow safe work procedures for Trenching/excavation 1.3.1.10.12 Does the organization have and follow safe work procedures for Signs, barricades, flagging 1.3.1.10.13 Does the organization have and follow safe work procedures for Electrical safety 1.3.1.10.14 Does the organization have and follow safe work procedures for Rigging/crane safety 1.3.1.10.15 Does the organization have and follow safe work procedures for Confined Space entry and working 1.3.1.10.16 Does the organization have and follow safe work procedures for Welding/burning permit procedures 1.3.1.10.17 Does the organization have and follow safe work procedures for Synthetic fiber handling procedures 1.3.1.10.18 Does the organization have and follow safe work procedures for Lockout/tag out procedures 1.3.1.10.19 Does the organization have and follow safe work procedures for Manual handling 1.3.1.10.20 Does the organization have and follow safe work procedures for Compressed gases/gas cylinders 1.3.1.10.21 Does the organization have and follow safe work procedures for Eye protection PPE 1.3.1.10.22 Does the organization have and follow safe work procedures for Hearing protection PPE 1.3.1.10.23 Does the organization have and follow safe work procedures for Foot protection PPE 1.3.1.10.24 Does the organization have and follow safe work procedures for Respiratory protection PPE 1.3.1.10.25 Does the organization have and follow safe work procedures for Chemical protective clothing 1.3.1.10.26 Does the organization have and follow safe work procedures for Anti fall protection PPE 1.3.1.10.27 Does the organization have and follow safe work procedures for Hand protection PPE 1.3.1.10.28 Does the organization have and follow safe work procedures for Other – Please explain 1.3.1.11 Hazard Management/Safety Management Plan 1.3.1.11.1 Does the organization have an effective ‘Safety Management Plan’? 1.3.1.11.2 Does the organization have process to systematically identify and control significant hazards in the place of work?
1.3.1.11.3 Does the organization have a system to record, review hazards
and controls? 1.3.1.11.4 Does the organization have an effective system to advise client of any hazards in the place of work? 1.3.1.11.5 Does the organization have safe working environment (e.g: Toilets, lighting, water etc) 1.3.1.12 Emergency preparedness and response 1.3.1.12.1 Does the organization have an effective emergency response procedures to deal with work-site emergencies? 1.3.1.12.2 Does the organization have certified first-aiders on site who can respond in the event of an emergency? Answer Always
