Class 9 Digital Documentation

A. Multiple choice questions

1. Which of the following is not a component of the Office Suite?

(a) Writer (b) Impress
(c) ​Internet Explorer (d) Base

2. The most widely used word processing software in late 1970s was_____________________.
(a) Word Perfect (b) Word
(c)​ ​Word Star (d) Writer

3. We can change the mistakes noticed in which of the following?

(a) Electronic typewriter (b) ​Word processor software
(c) Simple typewriter (d) Both (a) and (b)

4. Header and Footer is available in which of the following menus?

(a) File Menu (b)​ ​Insert Menu
(c) View Menu (d) Edit Menu

5. To hide or view ruler we should go to which of the following menus?

(a) Tools Menu (b) Insert Menu
(c)​ ​View Menu (d) Edit Menu

6. To check the grammar we should go to which of the following menus?

(a)​ ​Tools Menu (b) Insert Menu
(c) View Menu (d) Edit Menu

7. To replace a word Bombay with Mumbai, we should go to which of the following menus?
(a) Tools Menu (b)​ ​Edit Menu
(c) View Menu (d) Language Menu

8. To close an opened document, we should go to which of the following menus?

(a)​ ​File Menu (b) Insert Menu
(c) View Menu (d) Edit Menu

9. Which of the following is the default extension of the writer file?

(a) .obt (b) .doc
(c)​ ​.odt (d) .docx

10. Which of the following technique selects a sentence in Writer?

(a) Single click (Pressing left button of mouse)
(b) Double Click
(c)​ ​Triple Click
(d) None of the above

11. Which of the following is a shortcut key to Redo any operation?

(a) CTRL + R (b) ​CTRL + Y
(c) CTRL + X (d) CTRL + Z

Website: ​https://learningtwistacademy.blogspot.com​ Page 1 of 7

Class 9 Digital Documentation
12. To find a word in a document we can use which of the following function key?
(a) F5 key (b) F8 key
(c) Fl key (d)​ ​None of the above

13. Spellings are corrected automatically in Writer because of which of the following features?
(a)​ ​Auto Text (b) Auto Correct
(c) Auto Complete (d) All of the above

14. The default table size is________________________.

(a)​ ​1 column, 1 row (b) 2 columns, 1 row
(c) 2 columns, 2 rows (d) 1 column, 2 rows

15. What is the shape of the mouse pointer when drawing a table?
(a) Pencil (b)​ ​White pointing arrow
(c) Black pointing arrow (d) Black plus

16. Which shortcut key is used for automatic spell checking?

(a) SHIFT + INSERT (b)​ ​SHIFT + F7
(c) CTRL + INSERT (d) TAB + INSERT

17. Which shortcut key is used to insert a table?

(a)​ ​CTRL + F12 (b) ALT + DELETE
(c) CTRL + DELETE (d) TAB + DELETE

18. Which of the following is not valid type of data source in mail merge?
(a) Spreadsheet (b)​ ​Text files
(c) MySQL (d) CSV file

19. The default orientation of a page in Writer is_____________.

(a)​ ​portrait (b) landscape
(c) book (d) None of the above

20. Which of the following does not come under page formatting?
(a) Setting margins (b)​ ​Find and replace
(c) Setting header and footer (d) Page orientation

21. Saving an existing document with some other name using the Save As option ____________.
(a) replaces the current document (b) ​leaves the current document intact
(c) is not possible (d) closes the document

22. Keyboard shortcut to italicise the selected text is

(a) Ctrl + U (b) Shift + U
(c)​ ​Ctrl + I (d) Shift + I

23. Which option should be used to type H2O, to get 2 at its proper place?
(a) Bold (b) Superscript
(c) Underline (d)​ ​Subscript

Website: ​https://learningtwistacademy.blogspot.com​ Page 2 of 7

Class 9 Digital Documentation
24. What option should be used to to change the word ‘Books’ to the word ‘Copies’ in a
document?
(a) Find (b)​ ​Find and Replace
(c) Spell check (d) Spelling and grammar check

25. What is the option to print the document so that the height of the page is less than its width?
(a)​ ​Landscape (b) Portrait
(c) Indent (d) Tab setting

B. Fill in the blanks

1. The submenu item with three dots ‘...’ just after the submenu name, denote that it will open the
dialog box​.
2. The submenu item with right hand side arrows ‘►’, means, clicking on it will open ​another
submenu.
3. Formatting Tool Bar contains various options for ​formatting a document.
4. By pressing the Home key you jump to the ​beginning of the line and by pressing the End key
you jump to ​the end of a line.
5. After using the undo command, to go back again to the previous position the ​redo option or
command is used.
6. Double click is used to select the ​word.
7. Headers appear at the ​top​ and footers appear at the ​bottom​ of every page.
8. In the ​landscape​ page orientation the height of the page is less than its width.
9. The ​print preview​ option is used to see how the document will look like when it will be printed.
10. In mail merge the file holding the mailing addresses is called as ​data source.

C. State whether the statements given below are True or False.

1. To open word processor ‘Window’ menu option is selected. True

2. Current file name is shown in Status Bar. False
3. Open icon for opening a file is part of Standard ToolBar. False
4. Format Menu contains the options that apply to the whole document. True
5. It is possible to open a MS-Word file in Libre Office-Writer. True
6. We cannot open Libre Office-Writer file in MS-Word. True
7. Writer does not permit to copy a selected text in to another document. False
8. It is possible to copy a selected text without using Menu options and keyboard options. ​True
9. To open the 'Find & Replace' dialog box, we have to go to the Format menu. False
10. We can find all the cities included in a document using 'Find and Replace' feature of Writer.
True
11. While typing if an incorrect spelling is detected a red line is marked under it. After correcting it,
the red line is converted into green line. True
12. The text written in Header and Footer is printed on each page of the document. True
13. The page number appears with gray background and is printed with background. True
14. Writer creates a table as wide as the page area. True
15. A new column is created in table by pressing the tab key. False
16. Mail merge is used to prepare multiple copies of the same document. False
17. The Form Letter contains the variable information in mail merge. True
18. The portrait and landscape orientations are set in Paper option under properties. True
19. In Print Range by default current page is selected for printing. True
20. By default the page size is A4. True
Website: ​https://learningtwistacademy.blogspot.com​ Page 3 of 7
Class 9 Digital Documentation
D. Short answer questions (50 words)

1. In a document all the occurrences of the word “this” have to be changed to “these”.
Which option is suitable for this and what is the shortcut command used for it?
Ans. ​Find and Replace option can be used to change the occurrences of the word “this” with
“these”. The shortcut command to use this feature is CTRL+F.

2. Which two documents are essential for mail merge?

Ans. ​The two essential documents for mail merge are:
● Data Source:- It holds the address list.
● Main Document:- It contains the common contents.

3. Explain the concept of Word Processing.

Ans. ​Word processing is the use of computer software to enter, edit, format, store, retrieve and
print the document. The document can be a letter, notice, report, business correspondence, etc.

4. List the various software available for word processing.

Ans. ​The various software available for word processing are:-
● LibreOffice
● Microsoft Office
● Google Docs
● Corel WordPerfect
● Apple TextEdit

5. Write difference between a text editor and a word processor software. Write the name of
any text editor or word processor available in the market.
Ans. Text Editor:- ​A text editor is used to write and edit text. We can copy, cut, paste, undo and
redo. Text formatting is not available in text editors. These are used for programming purposes to
write HTML, CSS, JavaScript, Php and other languages. An example of a text editor is notepad++.
In text editors you will keep on typing infinitely in the same line unless you click enter to go to a
new one.
Word Processor Software:- ​A word processor software allows to edit text in addition to multiple
other functionalities such as text formatting (italic, bold, underline, etc.). This software allow
automatic spelling and grammar checks. It also comes with a thesaurus for word selections. Word
processors also have predefined themes and templates to make it easier to start the work. Some
popular word processors are Microsoft Word and Apple Pages.

6. List the various components of LibreOffice suite. Explain each component in one line.
Ans. ​The various components of LibreOffice suite are:-
● Title bar:- Title bar is located on the top of Writer window. It shows the title of the currently
opened document.
● Menu bar:- It appears below the Title Bar. It shows the menu items File, Edit, View, Insert,
Format, Tables, Tools, Window and Help.
● Toolbars:- The toolbar appears below the Menu Bar. By default, the Standard ToolBar and
Formatting ToolBar appears.
● Standard toolbar:-​ It contains commands in the form of icons.
● Formatting toolbar:- It contains the various options for formatting a document. A graphical
representation of commands is shown in the form of icons.
● Status bar:- This is positioned at the bottom left of the Writer window and displays the
number of pages, words, the language used, zooming, etc.
Website: ​https://learningtwistacademy.blogspot.com​ Page 4 of 7
Class 9 Digital Documentation
● Scroll button and scroll bar:-​ It is used to scroll the document.
● Zoom:- It allows to change the scale of the text and pictures in the document only for view.
It does not affect the physical document.

7. Compare the features of manual typewriter, electronic typewriter and word processing
software.
Ans. ​The features of manual typewriter, electronic typewriter and word processing software are as
follows:
Manual Typewriter:
● In case of any typing error, the whole sheet is required to be typed again.
● To send the same letter to two or more persons with different addresses requires multiple
typing efforts.
● It is not possible to type all the characters using the typewriter.
● It is not possible to produce a document in the desired format using a typewriter.
Electronic Typewriter:
● In electronic typewriter, it is possible to make changes in the content, make multiple copies
with minor changes.
● It has a very small size screen to display the contents. Its screen can view only one or two
lines.
Word processing software:
● It allows to Create, edit, save, retrieve and print the document.
● Select and move the text from one place to another in the document.
● Copy the text to other places within the document.
● Move or copy a selected text from one document to any other document.
● Change the font size, font style of the text in the document.
● Format paragraphs as well as pages.
● Check spelling and grammar.
● Create table, modify the size of the selected rows, columns or cells.
● Combine one or more documents.
● Insert pictures or graphs within the document.
● Print the selected text or selected pages of the document .

8. Explain the different views to display a document.

Ans. ​The different views to display a document are:
● Print Layout: ​It is the default view. ​In this view document is displayed on screen as it will
appear on a paper.
● Web Layout: ​In this view document is displayed on screen as it will appear on the web
browser.
● Full​ ​Screen​: In this view document fill the entire screen.

9. What are the various methods for selecting the text in a document? Give the steps to
select a paragraph.
Ans. ​The various methods for selecting the text in a document are:
● To select a single word at a time - Position the mouse pointer anywhere on that word and
double click.
● To select a complete sentence at a time - Position the mouse pointer anywhere in the
sentence and triple click.
● To select a complete paragraph at a time - Position the mouse pointer anywhere in the
paragraph and quadruple click

Website: ​https://learningtwistacademy.blogspot.com​ Page 5 of 7

Class 9 Digital Documentation
● A document - Press Ctrl + A on the keyboard. Drag the mouse pointer till you see a right
arrow which is white. Then click it thrice.

The steps to select a paragraph are:

1) Place the cursor in front of the first letter of the word, sentence, or paragraph you want to
select.
2) Click and hold the left mouse button while dragging your cursor to select the text you want.

10. What are the special characters? How can you insert them in a document?
Ans. ​The words or symbols that cannot be typed using the keyboard are called special characters.
The steps to insert special characters in a document are:
1) Click on Insert tab.
2) Select special character option from the dropdown list.
3) Choose the desired character..
4) Click on the Insert button.

11. How will you count the total words of a document?

Ans. ​The steps to count the total words of a document are:
1) Select the text.
2) Click on the tools tab.
3) Choose word count from the dropdown list.

12. What are the various menus of Writer GUI?

Ans. ​The various menus of Writer GUI are File, Edit, View, Insert, Format, Styles, Table, Tools,
Window and Help.

13. What is the default extension assigned to the document in Writer when you save it?
Write down the steps to save the document to Microsoft Word document?
Ans. ​The default extension assigned to the document in Writer is .odt.
The steps to save the document to Microsoft Word document are:
1) Click on File tab.
2) Select save as option from the dropdown list.
3) Type the name of the file.
4) Choose the file type as Word document.
5) Click on the save button.

14. What is the importance of password in the document? How will you protect the
document using password in Writer?
Ans. ​The password is important in the document to ensure the security and confidentiality of data
that is stored in various workstations.
The steps to protect the document using password in Writer are:
1) Select File → Save.
2) Select the location on disk to save the file.
3) Type a suitable name for the document.
4) Click on the Save button.
5) To save the document with password, put a tick on the checkbox Save with a password.
6) Type the password to open the file in Set password dialog box.
7) Type the same password in the second box and click the OK button.

Website: ​https://learningtwistacademy.blogspot.com​ Page 6 of 7

Class 9 Digital Documentation
15. What is mail merge? Write down the steps to create mailing labels to paste on wedding
cards.
Ans. ​A mail merge is a method of taking data from a database, spreadsheet, or other form of
structured data, and inserting it into documents such as letters, mailing labels, and name tags.
The steps to create mailing labels to paste on wedding cards are:
1) Click on the tools tab in the menu bar.
2) Select the Mail Merge option from the dropdown list.
3) Select starting document and click on the next button.
4) Select document type and click on the next button.
5) Select Insert Address list and fill the details of recipient.
6) Click on the OK button, type the name of list and click save.
7) After saving list details will be displayed.
8) Select the required list and click on OK.
9) Create the salutation and click on the next button.
10) Adjust the layout of the document and click Finish.

16. What are the advantages of table? Prepare your report card of Class VIII in table format.
Ans. ​The advantages of a table are:
● It provides a visual grouping of information.
● The straight lines of a table help to clearly describe the information where paragraphs of
text may not.
The steps to prepare report card of class VIII in table format are:
1) Select Table tab and choose insert.
2) Type the table name and number of rows and columns in respective boxes.
3) Click on Insert.
4) To split or merge the table cells choose splitting and merging table option.
5) To explore more features according to requirement click on table properties.
6) Fill the details of students in table cells.

Website: ​https://learningtwistacademy.blogspot.com​ Page 7 of 7