(En) ELSA Dashboard - Admin Guide - v3
(En) ELSA Dashboard - Admin Guide - v3
ADMIN GUIDE
Version EN-03
Updated by Jan 2022
1
What’s new in this version?
● ELSA contents (Skills lessons) are now available to assign to
your learners right from the Dashboard.
● IELTS Speaking Score Distribution
● Report export function for Time tracking
● Individual’s Accomplishments & Areas for Improvements
● Error (Spelling & Grammar) Detector for creating study sets
● Study Set’s due date now can be extended to more flexible
learning and practice schedule.
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Table of Contents
📙 Log-in & Roles Definitions updates!
📙 Admins
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FIRST TIME LOG-IN Admin Guide
● Step 1: Receive an
invitation via your email CASE 1: You already registered an ELSA account
with the invited email address.
address.
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FIRST TIME LOG-IN Admin Guide
Accept Invite (email) Log-in Page
CASE 1: You already registered an ELSA
account with the invited email address.
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FIRST TIME LOG-IN Admin Guide
Accept Invite (email) Log-in Page CASE 2: You HAVE NOT REGISTERED
an ELSA account with the invited email address.
Once you click the ‘Accept Invite’ button, this window will
The email
pop up for you to sign up an ELSA account with the
address you
registered your invited email address.
ELSA account
with is ● Step 1: Check your personal information (email
automatically address, First Name, Last Name).
shown here. ● Step 2: Enter and Confirm your password.
● Step 3: Click ‘Sign Up and Accept Invitation’ to
proceed logging in.
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LOG-IN https://partner.elsaspeak.com/login Click this website link to log in to
your organization’s Dashboard.
Admin Guide
Notes:
Once you complete the first time log-in step,
from the next time you can go to the website
link (URL) above to log in to the Dashboard.
The email you registered your ELSA
account
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ROLE DEFINITIONS
Teacher
Action Default Admin Associate Admin Learner
(Team Lead)
Add/Remove/Change role of other admins ✓
Create Classes (Teams) ✓ ✓
Edit information of Classes (Teams) ✓
Invite/Remove/Edit information of Teachers
(Team Leads) ✓ ✓
Invite/Remove/Edit information of Learners ✓ ✓
Create/Remove/Assign Study Sets
(Assignments) ✓ ✓ ✓
View/Download Organization’s Reports ✓ ✓
View/Download Class (Teams)’s Reports ✓ ✓ ✓
Their classes only
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ADMINS
Add an Associate Admin
Change Admin Roles
Remove an Admin
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Add Associate Admin (For Default Admin only) Admin Guide
Account Admins Add Associate Admin o Click ‘Add Associate Amin’.
o Input First Name, Last Name, and
Email address.
o Click ‘Invite’.
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Change Admin Roles (For Default Admin only) Admin Guide
Account Admins
Click Change to Default Admin
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Remove an Admin (For Default Admin only) Admin Guide
Account Admins
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CLASS (TEAM)
Create a new Class (Team)
Manage Class (Team) List
View & Download Reports
Assignment List, Status, Results
Delete assignments
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Create New Class (Team) Admin Guide
Classes Create new class ● Step 1: Click ’Classes’ tab
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Create New Class (Team) Admin Guide
Classes Add a new class 1. Class details 1. Class details
Notes:
● You can add a teacher (team lead) to
your class later.
You also can invite a new
● One class can only be assigned to one
teacher (team lead) to teacher (team lead).
take charge of this class
(team) at this step.
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Create New Class (Team) Admin Guide
Classes Add a new class 2. Set learning goals for the Class 2. Set Learning Goals
Notes:
● Learners must complete the first
assessment as soon as possible
before start practicing for the app can
track their progress over time.
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Create New Class (Team) Admin Guide
Classes Add a new class 3. Add learners 3. Add Learners
Invite multiple learners
o You can add by ‘Copy and paste email
addresses’, and press “Enter” after
typing each email address).
o Or you can select ‘Import list of email
addresses’
Notes:
● It is recommended to Import list of
email addresses to have learner’s full
name.
● The learners will receive invitations to
join the class.
● They will need to log in using the
emails and passwords registered with
ELSA accounts.
If they do not have an ELSA Speak
accounts, they must create one to join.
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Create New Class (Team) Admin Guide
Classes Create new class 4. Assign License 4. Assign License
● Click Continue
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Manage Class (Team) List Admin Guide
Click this
icon to filter
classes.
● DETAILED PROGRESS
● ASSESSMENT
o Detailed activities of all learners in that class (team).
o View assessment results of each learner.
o Choose a reporting period & download the Activities o Choose a reporting period & download the
report from here. Assessment report from here.
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Class (Team) Reports - Overview Admin Guide
Classes Overview Class Performance The Overview tab shows the real-time
updated performance and the activities of
the selected class (team).
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Overview – Activities Reports Admin Guide
Classes Overview Activities Reports
Select the duration to see the activities & download the reports:
o Export Report: general activity report
o Export Assessment: shows you the detailed results of all
assessments the learners took in the report duration.
o Lesson Detail: provides details (modules, scores, difficulty level,
etc.) of all lessons your learners practiced in the report duration.
These figures can be useful to compare with
the goals you set for the class (team).
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Class (Team) Improvement Admin Guide
Classes Overview Activities Reports
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Leaderboard Admin Guide
Classes Activities Report Leaderboard
Tips:
This feature allows you to create activities to enhance the engagement of the
learners, based on their ELSA Score, Time Practiced or Lesson Practiced.
Tips:
Use arrows
to reorder the
criteria:
o ELSA Score
o Time Practiced
o Lessons
Practiced
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Detailed Progress Report Admin Guide
Classes (Teams) (Choose a Class/Team) Detailed Progress
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Time Tracking Report Admin Guide
Classes (Teams) (Choose a Class/Team) Time Tracking
Time Tracking tab shows the learning time (by minutes) per day of each
learner within a selected period.
You can export the report here at your convenience. This report helps you
quickly track the number of active learners and how much time they spent on
learning a day periodically.
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Assessment Report Admin Guide
Classes (Teams) (Choose a Class/Team) Assessment
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Assignment List & Status Admin Guide
Classes (Teams) (Choose a Class/Team) Assignment
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Assignment Results (ELSA lessons) Admin Guide
Class (Teams) Assignment Select an assignment General Information
• Class Name
• Timeline: the due date can be edited to
be flexible for your class schedule.
Click here to extend the due
• Reminder (in-app) for learners
date for this assignment
Overall Results
• Overall Assignment Score: Max/ Min/ Avg
score from all learners who have
completed the assignment.
• Submission: how many learners have
completed the assignment on time/ late or
have not completed.
Performance
• Highest Score: the highest score learners
achieved (if they attempted to do the
assignment more than once).
• First Completion: when the assignment
was first completed by the learner.
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Delete Assignments Admin Guide
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Invite Learners Admin Guide
Learners Invite Learners
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Invite Learners Admin Guide
Learners Invite Learners 1. Invite an individual learner
o Input First Name, Last Name, and
Email Address registered with an ELSA
account of the learner.
o You can assign the learner to an
available class in your organization
or can add them to a class later.
o You can assign ELSA PRO access to the
learner if you have available options.
Notes:
● It is recommended to Import list of email
addresses to have learner’s full name.
● The learners will receive invitations to
join the class.
● They will need to log in using the emails
and passwords registered with ELSA
accounts.
If they do not have an ELSA Speak
accounts, they must create one to join.
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Invite Learners Admin Guide
Learners Invite Learners Add Multiple Learners Import list of emails
2. Invite multiple learners (cont.)
‘Import list of email addresses’
o Download the template in MS Excel
format or CSV format.
o Complete all required information.
o Drag and drop the file to import
or click ‘Browse Files’ button to upload
the file you have just filled in.
Notes:
● It is recommended to Import list of email
addresses to have learner’s full name.
● The learners will receive invitations to
join the class.
● They will need to log in using the emails
and passwords registered with ELSA
accounts.
If they do not have an ELSA Speak
accounts, they must create one to join.
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Remove a Learner from a Class (Team) Admin Guide
Notes:
● This action will remove the learner from
this specific class (team) only.
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Remove a Learner from your organization Admin Guide
Notes:
● This action will remove the learner’s account
completely from your organization.
● If you only want to remove a learner from
a class, go to Classes tab.
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TEACHERS (TEAM LEADS)
Invite Teachers (Team Leads)
Replace a Teacher (Team Lead)
Remove a Teacher (Team Lead) from your Organization
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Invite Teachers (Team Leads) Admin Guide
The Admins can invite/remove/assign
classes to your teachers (or team leads).
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Invite Teachers (Team Leads) Admin Guide
Teachers Invite Teachers 1. Invite an individual teacher
o Input First Name, Last Name, and Email
address of the teacher. If they do not
have one, they need to sign up to log in
the Dashboard.
o Click ‘Continue’ button and follow the
instructions to complete this action.
Notes:
● It is recommended to Import list of email
addresses to have teachers’ full names.
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Invite Teachers (Team Leads) Admin Guide
The Admins can add/ remove/ assign
classes to your teachers (or leaders).
Notes:
● Teachers will receive an invitation and
they need to click Join Class in order to
manage their classes.
Otherwise, they will appear on the
Pending Invites list and a Pending status
will appear next to the assigned class.
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Replace a Teacher (Team Lead) Admin Guide
You can invite a Teacher (Team Lead) when you create a Class/Team
→ See ‘Create a Class’ section for more details.
If you have not assigned or you wish to replace a teacher (team lead):
● Go to CLASS tab, click the Pen icon of the class (team) you would
like to invite/replace the teacher (team lead)
● In Class Details section → click Add new teacher (team lead).
● Input First Name, Last Name, Email Address → Click Invite button
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Remove Teachers (Team Leads) Admin Guide
● Click ’Teachers’ tab
● Select the trash bin icon.
● Click ‘Remove’ to complete this action.
Notes:
● To remove Teachers on the Pending
Invites list, click the trash bin icon next
to that person.
● This action will remove the teacher’s
account completely from your
organization.
● If you only want to change the teacher
of
a class, go to Classes tab to proceed.
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CURRICULUM
STUDY SET * Updated!
View & Action Permissions
Create Study Sets
Errors Detector
Edit Study Sets
Assign Study Sets
Delete Study Sets
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STUDY SETS Admin Guide
Curriculum Study Sets
This feature allows you to tailor the
content for the needs of your learners
by creating your own study sets and
assigning them to your classes/teams.
● Click ’Curriculum’ tab
● Select ‘Create Study Set’ button
● A window will pop up for filling in
more details of the content.
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View & Action Permissions Admin Guide
Curriculum Study Sets
1. Shareable to ‘My Class Only’ study sets
● Admin: can view, duplicate, delete or
assign to all classes in their Organization.
● Teacher (Team Lead): can view, duplicate,
delete or assign the study sets they
created to the classes they take charge of.
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Create Study Sets Admin Guide
Curriculum Study Sets Create Study Set Input all required information to create
your study sets.
● A set can include 50 items.
● An item cannot exceed 140
characters (space included).
The items can be words, phrases,
or sentences.
● You can input one by one or copy
and paste multiple words/phrases/
sentences at the same time.
● Press ‘Enter’ or use “;” to separate
the items.
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Create Study Sets Admin Guide
Curriculum Study Sets Create Study Set ● After reviewing all the details,
click ‘Create Study Set’ button to
complete this action.
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Errors Detector Admin Guide
Curriculum Study Sets Create Study Set This feature detects spelling and
grammar errors while you’re creating a
study set.
● Items in red are the ones with
errors. Click on the question mark
icon to see suggestions for
correction.
● Click on the suggested words to
replace the error. Or you can click
directly on the item to edit it the
way you want.
● When an item is error-free, it is
back to normal color.
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Edit study sets Admin Guide
Curriculum Study Sets Duplicate How to edit a study set you have created?
➢ Create a copy of that study set
➢ Revise the details to make a new version
➢ Delete the older version if you wish to (
● Click on the ‘…’ button of the study set you want to duplicate.
● You can change the settings of the study set, add/remove/edit the
contents by clicking on those words, phrases or sentences.
● When you finish editing, click Save button. Now you have a new version of
that study set ready to use.
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Assign Study Sets To Class Admin Guide
You must have the study sets created
before doing this step.
● Choose Study Set
You can see items of the study set
Click here to add more
and add more available study sets
study sets if needed.
to assign to the selected class(es)
all at once.
● Other Settings
Input all required information of the
assignment.
You also can assign this study set
to multiple classes at this step,
without repeating the whole
Set reminders before
process.
this assignment is due.
Click to DELETE
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CURRICULUM
ASSIGNMENT * New feature!
Lesson types
Create Assignments
Assignment Library
Assignment tab in ELSA app (Learner view)
Delete assigned homework
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Lesson Types Admin Guide
Curriculum Assignments Create Assignment
Your contents
Study sets
ELSA Lessons
Pronunciation
Intonation
Word Stress
Now you can create study sets with ELSA lessons Listening
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Create Assignments Admin Guide
Input Info Select Lessons Review
This is where you set up the assignment.
● Assignment Name
● Assign to: name of the class
● Start date + Start Time: when the
learners receive the notification
about this new assignment.
● Due Date + Due Time: deadline for
this assignment.
● Set Reminder before the due date.
At this specified time, learners who
haven’t finished the assignment will
receive a push notification as a
reminder.
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Create Assignments Admin Guide
Input Info Select Lessons Review
At this step, you can choose and add
ELSA lessons to the assignment.
Number of lessons added.
● Filter by Level: select suitable level of
difficulty for your learners.
● A list of contents categorized by
Skills for you to choose from, filtered
by the level of difficulty you selected.
Within each skill, you also can
choose the topic you want (e.g.
Business, Self Introduction).
● In each topic, the lessons are divided
into several levels (it is different from
the level of difficulty in no. 1).
● At the top right corner, you see the
number of lessons added.
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Create Assignments Admin Guide
Input Info Select Lessons Review
You find all lessons with the level of
difficulty you selected in the filter.
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Create Assignments Admin Guide
Input Info Select Lessons Review At this step, it allows you to check all
information and settings of the
assignment before you create it.
● You can remove some lessons from
the assignment at this step.
● Click ‘Back’ button to return to the
previous step if you want to edit
Assignment Information or to
change the lessons.
● Click “Create and Assign” to finish.
Notes:
This assignment will be saved in 2 places:
➢ Assignment under Class tab
➢ Assignment under Curriculum tab
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Assignment Library Admin Guide
Your contents
Study sets
ELSA Lessons
Pronunciation
Intonation
Word Stress
Listening
With this feature, in one place you can quickly:
➢ Find all assignments added to classes in your Organization
➢ Re-assign assignments/study sets to classes (teams) Conversations
➢ Remove an assignment from the Assignment Library.
Tips Video Conversations
• Click the filter to browse Study sets (your contents) or assignments by Lesson Types.
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Assignment in the app (Android) Admin Guide
Android Interface The assignment is in the Coach tab in the
learner’s ELSA Speak App.
● Once you complete adding the
assignments to a class, all learners of
that class can view and practice directly
on their ELSA Speak app!
● The learners will receive their scores right
after finishing their assignments and can
study again if they wish to improve for
better results.
Notes:
➢ Color indicators for the student’s
progress status
o Not started
o In progress
o Completed
➢ The learners can check:
o Class Name
o Due date of the assignment
o Progress status of their own
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Assignment in the app (iOS) Admin Guide
iOS Interface The assignment is in the Coach tab in the
learner’s ELSA Speak App.
● Once you complete adding the
assignments to a class, all learners of
that class can view and practice directly
on their ELSA Speak app!
● The learners will receive their scores right
after finishing the assignment and can
study again if they wish to improve for
better results.
Notes:
➢ Color indicators for the student’s
progress status
o Not started
o In progress
o Completed
➢ The learners can check:
o Class Name
o Due date of the assignment
o Progress status of their own
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Delete Assigned Homework Admin Guide
Curriculum Assignments
Make sure to check carefully the classes (teams) that the selected
assignments/study sets were added to before you confirm to delete.
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DASHBOARD
Overview
Organization Reports
Leaderboard: Class (Team) & Individual
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OVERVIEW Admin Guide
The DASHBOARD menu shows an overview report of
the performance and activities in your organization.
● OVERVIEW INFORMATION
o Number of learners
o Number of created classes (teams)
o Number of invited teachers (team leads)
● ORGANIZATION PERFORMANCE
o Average level
o Distribution of learners by levels
▪ Beginner: less than 56%
▪ Lower Intermediate: 56% - 66%
▪ Intermediate: 67% - 77%
▪ Advanced: 78% - 89%
▪ Native: 90% or more
● ELSA SCORE BREAKDOWN BY SKILLS:
Based on results of learners in: Pronunciation,
Fluency, Intonation, Word Stress, and Listening
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Organization Activities Reports Admin Guide
Dashboard Activities Reports Click the calendar to choose a time range to pull
data for the Activity reports.
● You can breakdown the data by 3 options:
daily, weekly or monthly
● Active Learners: If a learner finishes at least
1 lesson, that learner will be counted as an
active learner for that day.
● Lessons, Hours: Number of lessons & hours
were taken by all learners in your
organization.
● English proficiency score (EPS):
Representing the proficiency of the users in
speaking English based on 5 game types of
lessons:
o Pronunciation
o Intonation
o Listening
o Word stress
o Conversation (text & video)
Tips:
o A recommended practice is to learn 5 days a
week.
o These figures can be useful to compare with
the goals you set for your organization.
o You can hover your mouse over each bar of the
charts to see detailed values contributing to the
results.
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Organization ELSA Score Progress Admin Guide
Dashboard Activity Reports (within the selected duration) This chart gives an overview of:
● Average EPS (ELSA score) of your organization
● Number of minutes practicedbased on the toggle
you have selected to generate the report.
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Organization Learning Efforts Admin Guide
Dashboard Activity Reports (within the selected duration)
This chart gives an overview of:
● Number of hours practiced
● Number of lessons practiced
based on the toggle you have selected
to generate the report.
It also shows comparison with last
period’s activities.
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Leaderboard Admin Guide
Dashboard Activity Reports (within the selected duration)
Notes:
This feature allows you to rank Classes (Teams) based on ELSA Score, Time
Practiced or Lesson Practiced. You can leverage this Leaderboard to enhance
the engagement of the learners.
Tips:
You can modify the view
option of Leaderboard:
o Class view
o Individual view
Use arrows
to reorder the criteria:
o ELSA Score
o Time Practiced
o Lessons Practiced
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THANK YOU